this government meeting is brought to you by eastw works and our local cable subscribers calling to order the meeting of the Southampton select board for May 7th 2024 at 6 p.m. and if we could stand and say PL Allegiance please I pledge allegiance to the flag the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you we have a quorum right now we are expecting our other two members uh joy and Stephen so in order not to delay things we will just get get started here um do we have any citizen speak yeah Robert please thank you hi Robert Floyd College Highway um speaking as a citizen edne Jr's birthdays today and we had a lot of pump and circumstances he was the fellow who uh was killed by a bear that jumped on his motorcycle maybe 2016 and uh we dedicated a memorial for him this Z the property uh with a beautiful display of photos and that veneer is is coming off and it needs to be repaired the Conservation Commission voted 3 years ago to fund it it hasn't been funded I would like your representatives to this come to bring it up yeah do you know when you did the last time did you guys pull together sorry when you guys had the whole you guys have a company that's going to do it andot the companies in Westfield are already do it they had Co problem themselves so would Britney tayor know about it yes okay Britney about it okay thank you good and that would have been from their revolving funds or something or I I that I don't know but I do know three years ago I looked at their minutes they had approved the funding for okay and the second thing is for tonight would you be willing to nominate a town clerk the call for the night do you have a name for me to nominee yeah okay I just don't want to randomly pick some out the audience dead like up who uh who is it Sabina McCarthy Sabina she's the assistant Town Sabina McCarthy so she will act as town I'll ask for nominations John will nominate I I might say any other nominations hearing n Clos nominations and then I'll s her in thank you all right let's remember we'll do that right at the very beginning or you you'll give us a signal yeah on that y okay thank you very there you go every you want thanks okay all right um good anybody else that okay let's uh move into I think we have some appointments here share the agenda at least um um our appointments we have an appointment from the uh Southampton Democratic town committee for a Maran kusco um this is the Democratic representative to fill a vacancy on the board of register offers so motion to approve second second okay all those in favor I all right thank you stepen all right okay um want to go into the PCS first and then come back to the town meeting preparation that may just be easier to do um we have a few pcfs tonight some go through here um last four so we have first of all um okay first ones we have hold on here we have would you like a motion well let just what do we see we got pcfs for the fire department new hire for Phil Tyler Garfield and McKenzie Williams and there's too let's take them two by two in terms of the departments so I wasn't at are they all signed off and approved by qpp they are signed by Jen yeah okay I move to approve both Tyler Garfield fire department new hire PT non-benefit as needed firefighter Med rate 2479 per hour as well as McKenzie Williamson fire department increased 25.26042 incorporate any changes that QP may have made in noted other forms M correct very thank you yeah and they have they have submitted their certifications as part of their backup information so yeah motion and the second yes all right all those in favor I I I all right those two are approved uh next up we have a resignation I'll just say that one a resignation of Amy sugahara the volunteer coordinator at the Council on Aging effective date May 4th motion to accept the resignation all right all those in favor uh let's see next up uh so this is a Pamela con uh yeah Pamela con yeah temporary increase in hours because of the V correct yeah okay temporary increase um I assume it's up to 4 from 14 up to 24 hours a week is that it m okay and this is to cover the volunteer coordinator position until that one is filled uh let's just understand this this is coming from the some of so 9 hours as I'm reading the form here 9 hours Scott you can look at it please 9 hours is coming from the operating budget 15 hour up to 15 hours is coming from the state formula gr yes COA operating budget 9 hour State formula grant of the see let's go because it's temporary and it's 12 can I ask the treasure a question certainly because it's temporary in 12 weeks that's not going to trigger benefits it could trigger health insurance only for that 12we period right it's because it's going over 20 if they're consistently over 20 if it's she goes over 20 yeah so maybe it's up to 24 this isn't up to 24 is it yeah so they would I mean it would really probably have to be consistently over 20 for a period of time yeah it should be the the ACA look back period yeah there's 12 months or whatever okay I'll move to in discussion we need the motion I'll second your motion okay yep so we have second any further we're good about insurance which usually like a rolling 26 we look yeah okay it okay I'll take a vote all those in favor I now I thought I thought the next they appear in the minutes we already we already accepted those um we have accepted the resignations already on Sally Bastion The treasur Collector and Richard the treasure collector those resignations I believe we did at our last meeting if I'm not mistaken the forms weren't submitted yet to personel uh the forms had not been signed okay not signed by the board yet okay well let's let's do those in in formality so that we have all the um I move that we ratify our prior action accepting Sally bastian's treasur collector Department resignation from her position as assistant Treasurer affective April 18th 2024 and resignation of Lexi Richard uh Administrative Assistant effective April 25th second okay all those in favor I all right thank you we get those signed all right next up we have uh two for the same person for the treasure collector Department admin treasure collector Department read those I make a motion to approve Sandra mimo treasur collector Department emerc mergency appointment um admin treasure collector clerk part-time hourly rate of $18.21 in addition uh same individual same position same pay for permanent placement I'll make the motion for discussion okay second second okay second by join you have or per permanent placement the agenda says temporary well temporary so we have an emergency appointment just clarify the this is a twoe appointment emergency twoe appointment y right yeah starting April 29th April 29th and then at the conclusion of that it moves into a temporary appointment not to exceed 12 weeks not to exceed 12 weeks and this position I believe is already advertised so correct you may or may not have other applicants or she also May apply to that is correct she won't apply know she's she's retired from the city of e stampton she's just helping out okay but she has no interest in working regularly again yeah I wouldn't wouldn't blame her if somebody's retired to come back in okay so if we understand this correctly so we have a a two-e appointment emergency appointment and a not to exceed 12we temporary appointment while this position is being recruited um that's my motion MH and this is up to just to clarify for anybody listening here uh this is up to 20 sorry 16 to 20 hours a week up to 20 hours a week M okay up to 20 hours a week at a salary of 1821 per hour okay any further discussion other than that okay all those in favor okay thank you your now it's second Jo any we got okay all right um let's jump up to the well we could do we have anything on Scott on Old business anything there um not for tonight not for tonight okay on the minutes to approve and we'll go back up to the warrant in minute um on the minutes to approve for April and um the two for April I just noted a few typos so I'd like to just recommend we hold off on these tonight rather than going into minisha and pick them up at our next meeting if that's okay with everybody we table them let's table them tonight so I'll make motion okay all those in favor all right thank you and just for clarification since it's the last thing on the agenda our next board meeting did we agree to actually be the 23rd that Thursday uh is it Tuesday election right it's election day so I believe we did um it's not it's not posted but right um I think we said that we could not meet on the 21st so that needs to be the 23rd because of the election and I don't know um if there was anything else if we needed an executive session or anything in between or not Scott will let us know but I don't know that we do right now there may be one uh personal action between before before then okay okay well we shall see and then I think uh that's all we have on that and then the only other thing you have as signatures tonight just for us to sign the contract for the fire chief um we've already gone through we just need to actually sign in so pass it well want all this stuff fixed in here hang on hold that for a minute so I don't fix all this stuff up all right so this was the contract and just to remind everybody this is effective back [Music] to sorry um April 22nd three-year contract going back to April 22nd until April 22nd 2027 okay ready so can get a foot stamp there you go okay so let's take up the warrant so what we normally do so the copies of the Warren are actually in the other room we stuck in and registered already but we can share in between time here if you didn't print out we shall um so as usual Scott we we go through and just kind of assign who's going to do what and I think it's just as easy to just go 1 2 3 four 5 right down so I was going to say if you want to start with the first one yep right and share one and then however we end up setting up the table Yeah I think right think provided that'll be so that would mean one I'm doing the best I can well the you wanted you wanted to be the first speaker on on an article so you probably shouldn't right I'm not going to motion it no so let's let's take a look at how these fall here um so free cash number one so you would be one and then six so 11 yeah so I'll start out yeah let's just go down the table as we usually who whoever says next to me does doesn't matter I'm at one end and John at the other whoever wants to fill in whatever it go so I'll do number one who wants number two Stephen or Joy anybody Jo number two all right Dan's number three Dan number three Ste Steven four got five John has got five now what I'm going to suggest John is that you take instead of passing the mic all the way down and back just start and we'll run back up the table so you take five and six because you got capital and that's part of okay yeah that makes sense for you throw everybody off I know definitely all right Steve you got the budget uh you want the budget number seven he doesn't have a choice Steve all you have to do is just read the motion piece yeah you're just reading the motion we not creating you're just doing yeah you moderator has a bigger job he does he's going to help us divide it up Dan's going to be eight Dan will be bail me out I'll read perfect yes I'll read get so I'll read 10's so number 10 guys just listen please number 10 we're going to pass over but I will give Robert was going to ask why and I will give the reason just from the table okay and then we can go into 11 so somebody else Stephen you could read 11 I just want to the the speaker for it so I don't have to read the article on 11 you want do you want me to read 11 I'm right there that's fine whoever wants to be yep so Joy on 11 and well was uh which order will be in was it Dan is 12 number to 13 13 Sten all right um is that right 14 14 will be me and then you want me to do 15 and send it back I think so it seems to work work I'll get enough talk seconds 15 is John 16 Steven 16 Steven 17 who speaks to the rationale for hang on we'll get there let's let's just assign this first some of these are so yep 17 is Dan y oh yeah  18 yeah General bylaw Board of registers 18 is Jo Jo and 19 and then we should be the CPA oh no almost so I'll do 19 uh I guess I would do 20 there zoning 20 the zoning thing that should just about do it sending it right back down the table CPA so and then CPA they do their own usually um so the only we have two more at the very end we have to do though after CPA we have the so CPA has uh 21 22 23 and 24 we have to pick up 25 and 26 I can pick 25 I don't see that there's 26 oh there it is should be yeah well they're kind of together yeah John want to do this sure 25 and sure I don't care whatever all right all right so that kind of do so Stephen your question who speaks to what um these are is this your both your first time at the table second time second time too right I've only done special yeah the end so in the in the article itself they're in the U in where these are and you'll see it in here Scott has put in who would be the the speaker to this oh thank so they're in parentheses here so sometimes select board Town Administrator a lot of these are going to end up probably be Scott I think but and so forth but if you feel strongly about one yeah jump right up there and get there and do not wait for the moderator to call for people go up a single face the moderator and address your comments to the moderator to the moderator exactly after you introduce your and be sure the mic is loud enough the best handle out of it with the 350 yeah now we have to oh speak to it yeah now we have yeah so we need to go back um yeah so John I'm assuming you're going to be the speaker on the stabilization fund the very first one on the on the Hampshire just to recap for people where's it number one no I got that but yeah is there someone's name in here uh uh it just says select for Town administer it's it's in the first it's it's right in here now it's just further down okay see it um and then yeah so then we need to get some clarity here in terms of the free cash Certification did come in so now we need to talk about these figures that are in your warrant right now are placeholders um and we need to allocate now the amount of monies and so John has a so I I have a process so free cash got certified about 1 1:00 2:00 today total amount of free cash certification is $953,000 coming back that we borrowed okay um from operations so taking that out of there so first we got to take the 350 out of the 953 and I'll just speak in r numbers cuz everybody has this in front of them which leaves us a balance of 603 221 the uh the town has a suggested policy that is not enforcable but generally we follow it where 30% goes to operational 35 to Capital and 10 to oped and you see those numbers there so 30 to operational would be 180,000 60,000 to oped other other post-employment benefits Scott did you hear this and then um every Capital would be 211 that makes up 75% of the of the remaining free cash which leaves 25% for the select board discretion or 1,805 .25 right so I what I propose is once you move once we move the 180 once we restore the 350 we borrow from operations we put in the new 180 from this year which is our 30% minimum requirement the the available balance in the operational will be in excess of a million dollar just barely but it'll be just over a million dollar we seem to be struggling right now with being coming up with money to buy Capital items you know and this isn't enough to cover a street sweeper but um we we have plenty of needs out there we have plenty of Cruisers over 150 170,000 Mi on them um I propose we take the remaining 150 and we add it to Capital making it a 60% contribution to Capital if we don't do anything with it it takes an AC of town meeting to move the money so it basically would be frozen until June 30th and then we'd have to wait for the next free cash certification to get this money and we don't necessarily have the best track record right now at getting this money ahead of time um so at least by putting it in capital we still can't spend it without coming back to a special town meeting but then we have the funding source available to draw the money out so we it would park the money so it doesn't get lost when we close the books and can we can we approve capital monies at special Town meetings too not just as long as we go through the capital committee process and all that right so so I would say uh for article two it's the 35 Plus article two would be is operational so that number becomes 18 9663 0 okay right okay and then which that's that single page hand out yeah that is our 30% right so that number is already in there article three would be the two 211 127.5 plus the 158 05.25 which would mean we'd be moving 361,662 which is our 10% y so all we're really doing is putting more of the free cash into the capital stabilization fund which is something that we've you know we've usually just tried to split it up fairly evenly but this is this is a fair amount of money that I don't know that we need more than a million dollars in operational stabilization necessarily I mean I think we're up there in theory you're going to tap operational when when there's a a very unforeseen matter that happens and it's a one-time thing and you just got to stabilize the budget that one year you use that capital is specifically designed for long-term one-time purchases M and the fact that we only have 96,000 there and we had a million forign request means that we're never getting to where we need to replace these things and we end up with the fire station or the way it is Poli the you know so while we have the money we should park it in there in my view okay so that would be a a proposition from John everybody following that that we we keep the 30 and the 10% for the first two for U operation and OPB but uh instead of taking only 35% for the capital stabilization we take 35 Plus the remainder which is another 25% so that gives us 60% of our free cash going into Capital stabilization was anybody have any well let's have a let's you want to make that a motion John and then yeah I'll I'll make a motion that that that we allocate the remaining 25% to the capital stabilization fund okay can I have a second on that second second by join okay any discussion on that any pros and cons questions I'm not following the map I'm sorry because U article two is the capital article two is the operation they both refer to the capitalization Capital stabilization fund but the summary makes the distinction that there's an operational stabilization on the cheat sheet either I don't the there's an error on the cheat sheet okay let's get so article two is operations not not capital in that first it says where you so in the very first sentence after the amount to the oh to the C yeah to the operational stabilization not capital in the very first sentence of Article 2 thank you yeah good and so when there's reference to this is 60% of our free cash allocated to Capital St that will happen in article three article three and that's only 20111 plus because the 211 is the standard 35 that we're putting in there we're going to change that number on the floor yeah well I yeah or add what he's proposing that is adding the 150 805 is so that becomes 361 9326 so the first one is clearly operational that amount isation the amount 180 correct1 yep and this article three is about is is the new number will be $361,900 believe right yes yes that's our discussion I think that's appropriate yeah it it makes a good amount of sense we haven't ever been able to do that I think in the past and if if it makes it easier I can just assuming nobody speaks against these things I can just stand at the mic and just speak to each one to keep the flow going yeah if you want to okay well whatever well the moderator has committed to a $50 wager should we be get done in 45 minutes 45 anyway all right so we have motion on the floor U any more discussion if not everybody in favor or well the comment I want to add is as a pro for being in Norah school when we asked the principal where they would spend money where where they had extra money what they would asked for more it was Capital Improvement so I think putting that in there is a lot of it reflects a lot of the feedback we got when we went over and established this budget from different stakeholders in town as to right where we where if we had extra money we would allocate it sure and I think that's true with with um with Highway and with polies as well so absolutely cool okay all those in favor of that shift all right let's do that okay so with that let's so what is in in Mr moderator's listing so I'm going to just reiterate this so scratch off the way article two is written in your booklet and article three and Article 4 and we'll use this new paper okay so I think people we'll still read the Motions as planned so Joy on two Dan on three motions didn't change right um the uh yes it will oh did hand out so you have to use the handout the handout because that has the new money in it so on number two let's be sure on number three so Joy you're good at 180 I believe that's has three correct three has got Dan so Dan you that number your new number at the bottom the motion oh while okay 3 361 361 932 932 and 60 cents okay and then Stevens is okay so your motions are okay so you're you're going to actually um just when it comes to Article 2 you're going to read it from this paper not go okay I think that works any comment from the moderator is that okay I was list we're just going to read it from the paper Robert rather than from our from that individual handout from yeah we have a we've got the new figures and we'll just read the new figures okay all right any so again do you want me to just plan on speaking to one three or four sure people can read the motion if you want to speak to to them sure let Scott you want to do one of them John which one St St um certainly do yeah I I can do the um operational if you like just just to speak to it yeah you got to make sure that the first meeting get recognized oh Robert starts oh because the guests have to be recognized the first time right oh that's right yeah we have to recognize Scott first time well Mr maybe we can do procedurally don't when we start the meeting don't we have to recognize Scott as the new T Min to allow him to speak up town meetings going forward yeah yeah I thought didn't you bring the crown no did not um okay so that so so Scott you you'd go ahead and speak to number two two y okay all right and then John why did you do three sure three and four if you want to speak to those sure everybody will read the motion would you speak to that's fine I'll go back so motion five and six then take a break yeah okay you're going to read motions five and six yeah yeah I think that works everybody kind of there article push back yeah I'm on the yeah you're going to read sh what are they want to but okay yeah yes so who's going to speak in favor of number seven uh number seven is that's the budget the budget I would think I don't know between Scott and Bradley would be my thoughts okay between um and believe we have uh Brett here for water and we've got Rand for transfer going be here we're going to be here um and you'll address article 10 just to Y right and then I'll I'll speak to article 11 and then I'm I'm assuming other people will stand up and speak to article 11 Jo respond correct I miss uh you're going to be on firefighters Grant number 13 I can speak to that one I suppose you can read read the motion I speak to it Ian will take care of 12 yep should be fire chief going to be there for 13 he he wasn't I I'll speak to that unless he well unless he wants to but I don't he didn't have much to do with the gr it looked like 3:00 in had a emergency home yeah I saw my house yes oh really I saw him even faster than High School uh number 14 apolog sorry Town Hall maintenance did did we did we get notified that we we were successful with that article 13 that's the that's the pumper isn't it not yet no we don't have the result this just conditional this is conditional it's conditional upon acceptance of the grant of yeah the grant of work it's conditional um yep so Town Hall maintenance uh Scott okay Wi-Fi and it improvements Scott I take that okay uh transfers for salary I think we're going to have Bradley Bradley do that one okay and then I think Francine is going to speak to the bylaws pretty much I think that pretty much gets us there up to the end uh zoning I don't know somebody from I Paul Demon's going to be here but maybe or somebody somebody from planning board yeah uh Community preservation will carry their own and then we get to the re revolving fund um um for the health inspections and the limits of the last two who wants I do that health health inspection I don't have problem yeah first SC SC John put the on why we have do this yeah just make for the record similar to you know electrical and plumbing funds and trying to some cost recovery kind of anybody got any other questions does that sound reasonable Ste okay um I'm just trying to track since we've bounced around correct I'm reading motion 13 and then when do I did I draw a tag no no you did not 13 years to me so 14 15 16 goes back to you 13 year on 16 okay cool and I think that's the end of your duty right you went so fast for the last so even reading motion somebody else got like um so CPA CPA C CPA they'll do their own their own motion they they stand up into their so like on 16 when it's your turn you'll say Mr moderator I make a motion and then you read that one section and then I'll quickly second it yeah yeah yeah yeah so I remember that from special meeting then I shut up so we'll just go down and up well I mean often times the next person who's going to speak would second it but John seems to jump in so if you can you can do it every you got a lot voice yes I'll reserve my commentary for our executive anybody got any questions about the warant order all set it's a big job right everyone who contributed yeah no and thanks too for all the last minute craziness that Bradley went through and u managed to get the the Gods in our favor to actually we're preparing for up we were writing writing language to not have free cash but it came through at the end 403 the centur a little earlier a little earlier but not much earlier yes I was surprised to see the DLS yeah I know amazing okay we will do better next year I am vowed to this we are not going to go through this one again please so all right I think we are okay I think we're ready to maybe take a motion to no we're not coming back we're moving into joh are weour select word will be all done we motion to adjourn second all right join second let second all right uh all those in favor all right we are Jed at 6:35 this government meeting is brought to you by eastw works and our local cable subscribers