e e up okay so it e read e for e year
mag SE very e for for this is a meeting of the Southfield Board of Education and public for the purpose of conducting the school district's business and is not to be considered as a community meeting there
is one opportunity for public participation during the meeting and comments are limited to 3 minutes per individual the board will listen to comments but may not respond during the meeting if you wish to address the board please submit a comment card immediately roll call Ashanti blam board president
good evening you bet we Deval vice president good evening Les love Smith Thomas board secretary good evening Telicia Bel board Treasurer jby Joyce trustee Jullian Holloway trustee Jennifer green superintendent taking minutes this evening is Miss
Carolyn Foster and our technical support is being provided by M1 Studios may we all stand for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands
one nation under God indivisible with liberty and justice for all thank you board matters trustees are there any board matters this evening well I have one happy last day
of school everybody made it so glad we made it um um another thing I just want to um congratulate and give kudos to everyone who had their hand in the graduation
ceremony this year it was absolutely beautiful to the building leaders to the operations team to all of central ad men to the caterer that did our lunch mainly to the students and to the parents our
students look like Scholars our parents were the consumate fan and cheerleader in that um in that audience and it was just a beautiful beautiful experience thank you to um Donna Stallings for always showing up and showing out for
our uh students and um I I hope that next year is even better um to all the fifth graders who are becoming sixth graders congratulations and to the Middle School teachers I am so so
sorry um cuz those some moody little children uh to all the ninth eighth graders who are becoming ninth graders welcome to high school the work is beginning oh and to all the the little bitty kindergarteners who are now first
graders um have fun and to to our early Learners who are uh now going to kindergarten congratulations we can't wait to see y'all um to the to the young people that participated in prom they looked absolutely
beautiful um I was so proud that we brought the classy and the regality back to stepping out um for a evening and thank you to our Scholars for a very uneventful night um for them I think it
was just memorable um so um nevertheless um I know we have multiple things coming up um this week but that was my main focus thank you so much to this district for
bearing with us it's been an interesting year um we pray that next year is um so much better and just um we grow with you and not apart from you well that was something it's a last day
of school y'all just excited um so now for the report of the superintendent thank you poor president um as we come before you every month we generally recognize an employee of the month and we recognize partners of the month this month being our last month of
the school year and last day of school we wanted to recognize uh two special one an individual one an organization as our partners that have come before us every month we met met them in the parking lot and they were walking around and they were uh praying over our school
district and our young people for their safety and they do it every month so at this time I would like to publicly acknowledge evangelist Cheryl Stevenson [Applause]
she like to get a photo with the board here we go and while she's doing that we should probably call up generation to generation Ministries as well because it's it's a group it's a group eff
[Applause] got we need dou everybody wow wow right all right thank you thank you thank
you here satday wants to join us for no wonderful thank thank you uh board and members of the community for allowing us that moment um next we have
our spring update from our um owner's rep plant Moran Realo at this time I welcome to the podium Miss TJ where is Dan we must Dan isend Dan we're not spending any money Dan is in the back Dan will come later when we spend money
but this is the update from plant Moran good evening good evening and trustees if I can set set the stage you receive updates from plant Moran often this is the larger report that you receive twice per year once in the
winter and once in the spring right so um this is just an update of the um progress that we've made since we came before you in December uh so it will show you bit
packs um design Packages Etc that we've worked on since then things that are moving into construction and uh just give some overall uh updates as to what we'll be working on over the summer so let's start with uh just a general Bond overview just to kind of
remind everyone of the bond program itself um the bond that was passed in November of 2022 five key areas of the bond uh first to right size the school district based on current student enrollment transitioning from neighborhood schools to educational
Pathways um expanding the programming and facilities at both uh Southfield entt and University uh Academy expanding the gifted and talented program uh opportunities throughout the district for the scholars
and expanding the Comm Community use of the school facilities the bond will be sold over three series uh series one was sold in Spring of 2023 our intent would be to sell series two in the spring um
possibly the fall of 2025 but during 2025 and the bond will take approximately eight years for us to complete this is just um a shot of the ballot proposal language that was actually voted upon from the voters um
here's some highlights of General work that will be updated so there's architectural um updates finish upd updates to the building both interior and exterior mechanical so you're um heating cooling uh Plumbing Systems of
the building electrical furniture and Furnishings will be updated uh in the buildings upgrades to security uh systems and improvements site improvements to the playgrounds General grounds um parking lots things of that nature and then roofs so that the
building stay nice and uh the next section is governance which just talks to um how we administer the program and make sure that there are some checks and balances uh we develop that with the district's um procurement
policies and procedures with the assistance of of the administration of the district um overall what that covers is the overall governance plan how we handle contracts change management process when there are um items that need to come
before the the board for uh change additions uh limits of authorities again so that there's uh certain limits that require one signature two signature things of that nature that's what that program covers um and then the vendor
payment approval process is for all the multiple vendors contractors suppliers how we managed to get them paid in a timely manner uh these are just some snapshots of some of the uh items that were in the governance plan and the board will
remember that they saw that plan um pretty voluminous plan uh believe it was early fall that you saw that some of the workflows in terms of what our checks and balances are through the system to make sure that we're following those procedures
next is the procurement uh $345 million for Bond program there are a lot of uh components and items that need to be purchased over the eight years and so uh what I've put together here is a list of Professional Services that we've um have under
contract uh strategies and considerations so there are some state requirements for items that have to be bid there are some things that can be open RFP um closed RFP or could be negotiated uh for those that aren't familiar with the lingo RFP would be a
request for proposal uh next is just a matrix of how we track all the contracts that are going underway um these are specifically for Professional Services so you can see from that matrics that we've just about acquired all of the Professional
Services that are required for the project the exception would be that the smaller contractors or for the ongoing uh packages those will will continue but all of the main components we have uh procured at this point in terms of uh contractors and
making sure that individuals are aware of how they can bid the work plus um Burton mow our CM partner has a contractor Outreach page and these are just some highlights from their page and it lets individual firms know how they
can go about uh contacting the school getting involved um how to go about bidding on those packages to make sure that we could reach out to um smaller local minority um veteran-owned
businesses we conducted two business fair or vendor fairs um those were conducted December 13th and March 6 uh we had pretty decent attendance at both of those uh what we covered there was a general overview of the district introduction to
procurement um procurement methods what trade packages were coming up in the next six months um touched on Supplier Diversity and how they could go about being pre-qualified that was a joint uh presentation between the district plant
Moran and um Barton mow RCM next is just some slides uh indicating some of the vendors and things that we've been able to solidify terms of program Milestones over um course of
20242 you can see um these are Bid packs that are listed so the various projects that are going out uh from some upgrades to Interior bleachers um for safety concerns Etc um we had our
swings Space School Eisenhower working on uh Adler the renovation of that and so there's a whole list of uh different bid packs that are there but the timelines that are there I know a lot of times people don't see the the progress right away it's a rather lengthy process by the
time you start from design through construction so we just want to come and continue to bring those schedules so that people can see what the progress is over time to see what we're working at so those bars the green bars represent the overall design through construction uh of the
projects next slide represents uh projects over the since the last uh update which was December that we've been working on in design and programming um you can see it's a rather lengthy list um all of the bid packs that we've brought before the board and
you have approved so these have all now been bidden award we'll be going into various phases of construction some key planning activities uh move management for those schools that are relocating um we've got atler that will be moving from the swing
space Eisenhower back to its newly renovated uh facility on Filmore Stevenson will then move into Eisenhower for their to prepare for their um renovation over the next school year we've got two other schools that we have grades that are moving into other
locations to prepare for the right sizing in terms of construction planning and coordination um there's continual uh Logistics planning and coordination that's going on uh subcontractor planning and coordination and then our
various permitting and approvals for the projects in terms of uh key planning activities we've started um visioning sessions with the architects set will be working on the what we call new construction
specialty Renovations which consists of the high schools and the community center and so that architectural team is uh consist of Fanning Hoy and does Associates um there's several other firms that are partner with them to it's a rather extensive firm um focused on
K12 specifically and uh these are the projects that they will contribute to the bond it's preliminary schedule and they came and did a presentation um so just some highlights here from from their presentation that were was presented and with the visioning
sessions uh the intent there is to make sure that the design team understands what the Wishes the direction of the board the community um Scholars and the staff R and so they they meet with individual groups they've started with
that that will continue on um over the summer they will continue meeting in this the fall U to capture those ideas they'll put together what is going to be referred to as guiding principles to present to the board to make sure that everyone's in alignment and agreement
with it um as they move on into design while their specialist in K12 they want to make sure that what they're providing is what the district and the community are interested in seeing for the growth and the education of the the scholars uh next we have some project um
progress photos this is of the aler renovation um these are couple weeks old now but uh they will there will be a grand opening for that school but it is nearing completion and so uh you can see
that there's been replacement of Windows Doors um there's a new roof uh the Old Stone panels that had some uh asbest and and things of that nature have been replaced with metal panels um so quite an extensive renovation the the
terazzo floors are going to be are being restored a courtyard has been cleaned up New Bright lockers paint I mean pretty extensive uh renovation new office uh classrooms bathrooms have been renovated
as well here's two other uh projects that have been underway Kennedy Learning Center uh there was a replacement of the um the play area uh that play equipment will
actually be delivered uh this summer and installed there's a walking Track that has been included so that those Scholars are able to enjoy the facility um grounds as well new Paving uh new parking lots so that's the images that you see
on the left uh busy Early Education has received uh Chiller replacement so that they can have uh Cooling in that building for the little Scholars the next is um some of the projects that we anticipate for 2025 and beyond that list
May expand uh depending on procurement strategies and how we go about delivering the project um so these are tentative timelines what we do is continuously look to make sure that we're getting um the best procurement uh best pricing etc for the districts and look at the timing keep an
ey um idea on availability of materials Etc so uh to that vein we've even acquired uh mechanical units and things of that nature ahead of time things that may be long lead items so
we do regular Financial updates with the district um we have monthly meetings with the district to do uh Financial reconciliation we also do quarterly dashboard so quarterly dashboards give a little gives a little bit deeper dive of um what the financial picture looks like
overall the next slides talk a little bit about the move coordination services and so um as you see we've got colorcoded plans to the right of the diagram so typically what we'll do is start with those plans working with the administration um and staff at the
buildings to determine who's moving from what location to another location um we there's professional movers that are hired uh currently we're working with Palmer Moving services and we help coordinate those moves there are pre-move checklists for the uh faculty
and staff to help them get their items packed up we also have move out checklists so that they can make sure that everything is in order um It's a combination of physical moving of the furniture uh classroom materials curriculum uh with conjunction of
Oakland schools and the um the technology equipment so both of those are covered uh in those things so there's a lot of that going on right now and on the 17th there'll be quite a few Palmer Trucks in the district uh helping to pack up things for the summer for
these construction projects there's a myriad of uh communication items that we have worked with the district's communication group with um the plant Moran uh marketing team District's marketing team uh Bon
mow and our our new Architects Fanning ho uh Communications team will be furthering um work with the districts on Communications so you may may have seen 4x4 cards brochures um Facebook banners there's a lot of things out on social media now uh
we're getting into a regular Cadence as the projects move along so that there'll be updates as to what's going on just to keep the community uh informed so this is just to give uh folks a general uh idea what that looks like so maybe as you become more familiar with it and you see this and
you just take the time to you know kind of take a look at it there's some interactive maps that highlight um what work is going on at a particular location what the approximated cost is um there's a frequently Asked uh questions page as
well and again uh quarterly dashboards get posted by the district uh this is a website updates that were done uh before and after pictures of uh Eisenhower Elementary School we'll also put together before and afters of what we had it out just so
people can get an understanding of what the conditions were before and what they've come to now so just trying to be as transparent as possible to let everyone see uh where the dollars are being spent how they're being spent um we would just ask that um everyone bear
in mind um it's been a long time since the district's had a lot of love so um getting them as as close to being perfect as possible but a lot of work to go uh this was a video that was done uh
when the when Eisenhower was opened up has a swing space so here some of the social media um items that one would see and I think that brings it to a close so just thank you um for allowing
the team to to work to make southfields uh School District a better [Applause] place um the vendor list is there anywhere I could enlarge one I can't really read that one we can it's it's also uh you have a digital
copy as well no I didn't see it oh you don't have one okay make sure we not be able to see it well on that one but we can we can get a additional list I'll try and update it as well from those that attended the the vendor fairs okay all right thank you yes' um BP uh one of
the things that we wanted to discuss with the trustees uh was relative to summer programming we know that the construction work has to continue in order to meet the deadlines um as committed uh by this team therefore we do seek guidance on how you wish for us
to handle any bid packs that may come forward in the month of July given that the the trustees will not be in session for the month of July the only one that we can really uh say anticipated right now is that of the roof for
jwe other than that that we think that we have gotten ahead of all the other bid packs so what would be the pleasure of the board we could use the emergency process whereby I individually reach out to each trustee and then we bring that before you at the following meeting or do you want to pre-approve up to a
certain amount do you need this done this evening um just because we have a study session so I would prefer to have a conversation about it exactly for sure so we just put that on the table and then when we come back together but
trustees you've heard a couple of the options um please consider them um before the study session so we can come prepare to the study session to make a decision sounds good and with also ask B Mow to review again what they know is coming forward to see if there's anything that might exactly we'll bring
a whole list appreciate it that was what I was ask yeah we'll bring the list um I just like to take the time to thank TJ um you not only come and present but you stay for the whole meeting um in case we have any questions afterward you've been
extremely diligent you're always thorough you've been a huge support system um thank you for putting up with um this District um there's been a lot of bumps but there's been a lot of progress and and I just want to acknowledge your leadership um and
making sure this this project is going together seamlessly so thank you so much we appreciate you thank you this my job but I'm also a taxpayer got two graduates from the district so it's a labor of love so thank you we appreciate
you thank you board president that concludes the report of the superintendent public participation if you wish to address the board regarding a school related issue that has not yet been resolved by School administration please submit a comment card immediately comments are limited to
3 minutes per individual as a matter of fairness speakers with complaints against individuals are asked not to mention any persons by name complaints concerning uh employees pursuant to board policy 9130 should be brought to the attention of School principles or other administrators before coming to
the Board of Education your cooperation is appreciated uh Patrice fails and would you please State your address for the record address yes ma'am okay my name is Patrice my address is 20194 for Steel Street Detroit
Michigan 48235 um my name is Patrice I'm a social worker and I'm also I also have a child that attends um I won't say to school but it's in Southfield um so as a form of punishment my son was placed inside of a closet um my son had got in trouble at school he got into an altercation
with another student my son wasn't hurt or anything but they want to separate the children so my son was placed in a closet with to me which to me when I walked in the um office office it looks like a storage closet it looks like a jail bed is in there and it it was a chair in there and my son was like in
the middle and I just thought that was inappropriate so I told office staff that that was inappropriate I don't ever want my son in there again and they told me um I was coming from work so it took me an hour and a half to get there she told me well since I picked up my son so
late that that's why he was in there so long and I told her that's not an excuse I don't want him ever in there and no and she throughout all this I was I was upset but I wasn't angry I just really wanted to hear it'll never happen again he'll never be placed in there but I
never heard that and I was um so I left I went to my car I came back in inside the school I was like you know what I'm going talk to the principal cuz I asked for him and they was like well he's not here so I thought he was in the uh back cuz they was having a field day so I went to the back of the school and Chase was like well Mr levic is not there
they're packing up so I said I'm going go back in the front in the front um go back into school and I said Mr I got to speak to Mr levik and tell him about this so I spoke to him I told him his office staff was real rude to me and nothing was done about it I don't know how to file a formal complaint but it's
unacceptable for him to be placed in that closet so that's my comment and I also want to know will anything be done about this you got to give me a minute okay don't leave don't
leave I just need a minute to gather myself okay cuz I know how I would feel if I found out my child was in a closet um on behalf of uh Southville Public Schools you have our full apology
that's not how we operate that's not a process of discipline nor is it ever acceptable um we have have restorative circles there are multiple classrooms in any building I don't care which one it is where you can leave one student and
put another student in the office so anything other than that is unacceptable um secondly it's a shame you had to come here to get resolution um I don't know what if any excuse would ever be
tolerable I can't think of one um what I will say is that the superintendent informed me that she also spoke with you because she did not know about this um there will be a full investigation to this is this your baby that's him yes it
doesn't matter what you did you didn't deserve to be put in the closet do you understand that okay because um you are more than to be put in a closet you understand that you are a young scholar that is not
acceptable you are welcome and that's what I also told my baby cuz he he he thought just because he wasn't harmed in that closet that he was okay Chas that's not acceptable um so I I will ask for um the
superintendent and her team to do a full investigation um again you have our full and deepest apologies um nobody on this on this panel would play that about any of our kids um so I appreciate you being as
calm as you are because I know what I want to do right now um so thank you for lifting this again I am truly sorry and um it will never happen again thank you you are welcome for president yes ma'am um
Having learned of this uh this evening I've already reached out to legal counsel and we have launched the investigation uh let me let me say this and and will you give me a moment trustees um last time I was
here I said you know I'm I'm growing um weary of the garbage and I know many of our administrators teachers Paras watch this live so let me say to whoever made the
decision to put him in that closet um you and I need to talk it's unacceptable this is not Southfield Public Schools I went here a long time and Mike horn was my principal he did a lot of things but
he would not put a child in a closet he would call your parents and have your parents come put you and the other child together before he would do anything so disrespectful so to hear this it disrespects the legacy of this district
and y'all got to cut it out if you don't want to service children get another profession this is not what we do fix yourselves before you try fixing our future understand the reason children resolve to certain things is because
they're led by example if we are not a good example then what are we doing here see yourself out I mean at this point what are we doing I I don't I I'm
really and and Jennifer green is Dr Jennifer green is the superintendent it is a huge dis respect for something like this to happen and the superintendent doesn't know until she's not the superintendent there's a process follow
it cuz in a minute I'm going to tell y'all to forgo her and come straight to us and I'm not friendly when it comes to hurting children number two public participation if you going to come up my parents surprise me please let me know now I'm
sorry boy president I know is not um in proper order but I would like the young man to come if his mother's okay with it and if he has anything to say on his own behalf for how he was treated no why took
okay okay not about the statement but just so that he knows that he can affirm himself he did and okay very good very articulate young man Marie Banks I know your address by heart but come on
up okay Mar Banks I always get shocked every time I stand up here sometime um re Banks 29506 and over Boulevard uh farmon Hills Michigan stand before you I always stand here and I make it my business to
stand before you with positive information so I'm G start with that my two daughters are here and not because I made them come I really wanted them to go home with my mother they said no I want to come I want to see what's going on in my school district and what I want
to say is as parents we got to be that example we have to be the example we're about to embark on a year that's going to be unprecedented and the conversations we have with our children when they come
home every day is going to dictate the success not these people we are going to dictate the success the conversations that we talk about the administration the conversations that we talk about the board members we got to be positive we
have to set the tone as we embark on a unification of University in MacArthur we got to love it we got to have a growth mindset we got to set the standard for our kids we can't focus on who don't get along and who might fight and we need to focus on we got two
powerhouses becoming one so I ask all the parents I stand before you today as a parent as Christen and Lauren's mom watch our conversations be positive Speak Life into the situations here at Southfield
Public Schools understand the blessing that is in Southfield Public Schools understand that we are blessed my daughter has taken six AP classes in two years show me what school district she could do that
in show me what school district she could walk in and say I want to take four more next year she has a 4.6 GPA because it's an opportunity given because it's an expectation given my youngest daughter spent three years at un at
MacArthur I'm teaching her those are still your friends and they about to become your real good girlfriends once again cuz we all together so any negative conversation about any unification hang up the phone stop the conversation at your house and when we have a new building
leader do the same even when she make a mistake show some Grace the same Grace that we have every [Applause] day so I stand before you and I got 22 seconds the previous building leader did my family I stand here as a PTA person
I'm standing as Christen Lawrence M he was good to us he was good to some people I wish him well I wish the new person that's coming in I wish her well because when she does well we all do well over the summer watch our
conversations parents watch it Dave Mr rther have a good uh good evening dayve rther and thank you for that Miss Banks evening good evening um yeah my name is Dave rther um 17305 West 11 Mile Road um
a proud Southfield secondary social studies teacher for over 24 years in the district um I also have the distinct pleasure of being the um Union president for the wonderful teachers of Southfield um and in my time in the district um including when I took over as president
was in 2016 I've been moved quite a bit uh in buildings from building to another building um including like I said in 2016 with the big move closures of like brace letterly the merger of the high schools and that um and which we tried to do in six months needless to say that
didn't go so well and there's still some scars to it so um last week when we got word of the changes to the plan um for vandenbberg to move over to Thompson entirely um I understood the staff's confusion
frustration anger um and again it stems not from that decision but from because we understand construction there's going to be changes in that um but just everything that was leading up to that um just not getting information people feeling like their voices weren't heard
so last Tuesday when I started thinking about what I was going to say tonight it was a very different message that I'm going to be talking about tonight and I'm happy to say that to be honest with you um since last Tuesday um you know we've had conversations almost every day with
the district about this we took time from bargaining to talk about it to work it out um Thursday even at graduation uh and it continued this week so I'm happy to say that from what I'm hearing from the building um you know things are
better um and trending in the right direction with the staff and I want to give a you know not a shout out to those that have been working with me but also to um principal Eubanks because I understand she was real good on listening to the staff and helping
them feel heard because that's ultimately what it comes down to and you know and just respecting their time and them as professionals with this um as I said we know that there's going to be bumps in this process um we supported the bond um but seeing I'm running out
of time I'll have to move a little quicker I apologize ultimately what I'm getting to is this I think we've built some good momentum this past week and I'm hoping for that to move forward and continue I don't want to fall back into Old Habits seen too many times it
happened in the district and I'll ask and bring it to this um Forum as I've talked to everyone with the district as well leadership um we still feel there should be Committees of staff for all these buildings um representing these buildings whether they're moving whether there's construction just so that they
can bring perspectives and ideas that we can't all think of because we're not in their shoes on my end I know for my part first thing tomorrow I'm going to be asking my members to come forward and volunteer that time so that they can bring their voices when necessary and I
would expect that the district would honor those voices when the time comes because I believe together we will be better we have to be better not only for the kids the staff the district the community and everything so again thank you for your time thanks Mr rther
uh M moonsith it's a PTA party whole PTA party y y deep huh uh will you state your address for the record good evening um 18177 Sunny Brook Avenue in lther
Village Michigan thank you good evening Dr Green good evening good evening everyone I come with positivity June is black music month it was started in 1979 by President Jimmy
then President Jimmy Carter so today's music and this is the 45th year today's music that's played on the radio that our Scholars are listening to I find it to be very negative so it's time to put a spin on music and so today's music
needs to be changed and I'm here to help the district change that during the 1970s a new brand of pop music was born one that was steeped in African-American Styles particularly Jazz and R&B would appeal to a broader cross-section of the
African-American Styles particularly Jazz and R&B as founding group of Earth Wind and Fire Maurice White was a reckon to deal with December 19 1941 he was
born in Memphis Tennessee he said let music be our medicine Universal love and harmony without Force feeding listeners spiritual com spiritual content excuse me so it's time to bring positivity back
what I propose is earthwind and fire day for South fo Public School District every September 21st a celebration of our music a celebration of the beauty of our people the beauty that created a legacy of black music the Mighty
earthwind and fire so this September 21st falls on a Friday what does that look like it looks like music being played throughout our schools teachers and staff dressing up as earthwind and fire award-winning bands our
awardwinning bands playing earthwind and fire music choir singing and cheerleaders cheering each school can participate and bring positivity back to the music our Legacy during black music month this is our 45th year and I would
like for you all to vote on that thank [Applause] you action items report 62125 bus garage environmental cleanup Arc Environmental Group cap capital projects fund thank you board president
um joining us this evening at the podium will be Mr Joe korus and the young ladies from Arch environmental that were before you last well two weeks ago at the study session to bring you an update before you vote Yes ma'am hey Mr corus good afternoon good evening everyone uh
tonight we're act we're asking asking you to approve the submitt of the uh final assessment report uh to the state of Michigan uh EPA which is Eagle and we have to do that honor before the 16th of June just in a couple of days we
presented to you the program for remediation uh what what our intent is how we're we we will be injecting a compound into affected areas around the bus garage this compound will break down any of the petroleum impacted soil
that's there and will uh allow us to be in compliant with parts 201 and 213 of the Michigan code so we went through the uh economics with you last uh last meeting uh the uh the
total for parts 2011 and 213 would be up to $530,000 uh with up to 200,000 of that reimbursable from must of funds I have put $200,000 aside in in the budget this year and uh Mark and I
have discussed the Mone is coming from the capital school projects fund uh for this activity um we have the representatives here from Arch environmental tonight if there's any other questions with what
needs to be done and and when we'll do it I I I know that trusty Holloway has um a few questions um trusty Smith Thomas I'll let her um ask her first so you can um have a conversation with our
board president um um could we take a five minute recess minutess yes for e e e e e
recess is over would everybody please take your seats is there a motion to open and approve I'm sorry presid I yes ma'am no I'm sorry go ahead open and approve it so we can have discussion abely um is there a motion to open and approve report
62125 second it's been properly moved and supported is there any discussion regarding report 62125 yes ma'am yes um I had a question as it relates to the uh frequently asked questions where do we land on having that on the website or having that
information available for the community make it available certainly yeah we certainly can make that available we will have that posted on the website uh we did get some information back today that I did forward to the trustees regarding the actual chemical that will be injected
we'll make sure that we get that posted to our website as well for all to see okay thank you and did we personally reach out to to the that community that um neighborhood association so the approval this evening is to submit the plan to the state and then we have to
see if the plan if the state sees it as a viable option while the state is reviewing the application we will schedule the community meetings to ensure that we keep them a breast of everything so we've not had time between the last meeting and this meeting to schedule meetings with the community
because we don't know if the state is going to approve it as a viable op option first all right very good yes you guys mentioned the 200k reimbursable and then the capital budget fund finding the additional money is
that and we'll be able to fully fund that out of that budget yes that okay perfect thank you through the chair um I did a cursory search of the
arch company on um on Google I would like to ask that the the president um the superintendent do a forya on the company I would like to see if there are
any citations if so what are they that's not a problem I mean we we've been in business for over 25 years I've been personally there for 20 years um and I don't believe we've had had any
citations in that time and we've typically been brought into districts to get them out of trouble that's typically what we do as a company um and if there's anything specific I mean that would not be an issue thank you trusty Holloway we will take that under
advisement and the documentation you have to share with me I will um take that and follow up with you and work with the board president on that this as well thank you uh so as you all know and truste SM th is still lifted my my only request was
that we ensure that the community is aware and has um full knowledge of um you know all those frequently ass questions that might come up because of this um and so if we can get that
information on the website before um anything takes place that is my ask um I I don't want it to happen in tandem with or after it should happen before so if there are any questions we
can get the community an opportunity to hear directly from you about what this process is cuz we're not the smmes right um and so that is my biggest concern um regarding this I know it has to be done um my my biggest concern is that our
community is put in the Forefront and they know what is happening um because because this is their school district so that that would be my ask um trustees is there anything else for discussion hearing
none board secretary please call for the vote trusty word ofal yes myself yes trusty Joyce yes trusty holway no please give you a reason um I would like to see a four year done on the arch
company trusty blam yes trusty Bel yes motion carried than you five yes I'm sorry I thought you were I I apologize yes one no motion is carried
thank you H Food s uh Food Service RFP Food Service fund oh I'm sorry put in order um you will have to go to public participation and that's going to be next time we
already have yes ma'am but I appreciate your concern Mr cor can if she wants to step out and speak with Mr cor and he is outside yep you're welcome so I can't speak to so
F we don't have that report um report 6226 Food Service RFP Food Service F thank you board president um during our last meeting we brought forward um a request for the board to approve the RFP
for food service at that meeting um the trustees asked that we go back and Survey our Scholars as to their satisfaction we did just that you reive the results of that survey and um to our Scholars um credit at this point in the
year with survey fatigue we still had over 600 plus Scholars complete the survey so that is pretty signif ific uh for the again for this time of year uh that being said it did cause us to pause and to reconsider our original request we are not asking that you approve the
food service for U an extended contract however we are asking that we have the current vendor stay with us for 60 days to carry us through summer school and give them the opportunity to correct some of the concerns lifted by our
Scholars simultaneous to that 60 days will be an opportunity for us to go back out to RFP in the event that um our current provider is unable to make the necessary modifications so we will be running parallel tracks our request on this evening is that we extend the
contract for 60 days to carry us through the summer program so uh as a point of clarity board secretary please address um the board we need to open the report please if the report is not available to
be um reviewed at this moment then we will table report 6226 until um the study session trustees is there any objection board president I do um only because of the time
sensitivity of it I do appreciate and I will reference um if it's okay with you board President we did receive an email um which gave detail to the information that Dr Green uh just stated however um
and that email came oh goodness it was just in front of me um but we did receive that email we do not have this report and my concern with tabling this item would be um based on our summer schooling your
recommendation my recommendation would be to move forward with the recommendation as stated with the 60 days and I do also want to commend the board pres uh the uh superintendent and her team for taking our um our remarks during our study session and moving
forward with a different process understood trustees um please explain that again what what are we supposed to be doing here so the the physical report we do not have we have some of the information
Dr Green explained what is there but we can't open the actual report meaning can't open and approve 62226 without having it but because of the timing of this we would need to make a motion to
ask just approve what Dr Green just said about the 60-day contract is that fair yes the email was sent on June 10th along with the results from the surveys as uh was just mentioned so we're going
to approve or disapprove the 60-day contract right we're either going to um vote vote it up or vote it Town pretty much yes ma'am okay okay we can move forward mistakes happen
is there a motion on the floor sir so so what you're saying is that uh on June the 25th we'll be uh having more discussion on this well um because of the timing we would need to move because this will Impact summer
school that's what uh truste SM thas was saying as a parliamentary parliamentarian point we technically can't open report 6226 we would leave another motion to
open and uh approve uh Dr Green's recommendation more so of the report report number correct trustees is actually in the electronic packet that Miss Foster sent what page number page
page three of the agenda I have credit recovery yeah I have I as well I think when you pulled out some of the pieces from the agenda you didn't send the updated agenda can you for that to all the trustees as we speak
yeah I have credit recovery and then it goes into the busy report could you please mistakes happen if she has it Bo president she does have the report and then we can come back come back to it yeah moving
forward report 62127 Personnel Action Report and that one is in the packet correct all right excellent so while everyone is reviewing the Personnel Action Report Dr Green there are a couple of things that are
coming upon us um we have spoken out WR of assignments at this table before and and some other things would you please update us on where we are with um those particular items yes ma'am uh thank you board president at this time um with the
closing of the school year and if the personal action report is approved we will have a new person designated for the dean of our K12 Academy that individual happens to be here in the audience tonight so um Miss Bol if you would like to stand and be acknowledged
by our community and by our trustees she is on the agenda for appr ACH good evening everyone good evening let me let me commend you on your fortitude thank you thank
you thank you I appreciate um this was not a easy process and this is not an easy District to marry into we have some interest in mother-in-laws and um you know I I I
really can say that you have been a consumate professional during this um you've had the patience of Job And um if for nothing else those three reasons your fortitude your patience and your
professionalism I wish you good fortune I hope that you move forward enthused um please don't allow any of the background noise to get in the way of your goal and your mission and that is to serve children yes correct absolutely
um we need a good leader um we need one that will stand strong but also be a confidant to our children when they feel like they can't go to certain people we need someone to lead our staff but not just to dictate
but to listen and to guide and to develop um we need a coach and we need a team player um I am going to ask you if you are up to the task I've asked people that before at this Podium um and they
told me yes and quite frankly I've been disappointed and the community has disappointed I want you to know this will not be an easy feat but it will be worthwhile our children are amazing our staff members are amazing they're loyal
they're dedicated they're hardw working they're going to give you everything you give them but they're going to match your energy so whatever you put out there it's going to have to be good yes um I like to encourage you um I like to let you know that this board supports
you because we support all our staff especially the ones that do right by our children um so I I just wanted to give you this opportunity um number one for us to say thank you um and number two I do want to
know are you up to the task I am definitely up for the task that's why I'm here tonight um this is moving into my 25th year of serving Children and Families um I've never taken it lightly ever since my mother forced me into the space and didn't know that it was going to be the perfect position for me um
I've always put students first I've always supported my staff and I plan on doing nothing different here um I don't want to sell any more at a spotlight cuz I've watched your board meetings and I love the portion that you guys Spotlight kids and I plan on bringing you plenty of spotlights for the upcoming year um
to all the parents that are in here um my family that's here my folks that at work for me and my friends they know that when I'm on a mission to serve kids I'm on a mission to serve kids and so yes um so thank you for allowing me to to have this opportunity to do it again of course thank you thank you Dr GRE
thank you that being said trustees um once the personal action report is approved we will work with sassa leadership to ensure that we are meeting the requirements of the right of assignment and having those um conversations with the staff to honor their requests to move about the district So within the
next week you will be hearing more from central office regarding those positions trustees is there anything else regarding um the talent management uh Personnel Action Report C it like three four things yes ma'am I
have just a quick question number six yes so number six is the one we spoke of um at the study session whereby our person that was in that position took on a municipal position okay and this is an internal promotion of someone that was in our uh Grants Department
that has now moved into that position okay one more number seven that person has um accepted to move in another Direction perfect and I think that's all for me thank you thank
you you good okay trustees thank you supp it's been properly moved and supported is there any other [Music] discussion hearing none please call for the vote
trusty B yes trusty Bland yes trusty Holloway yes trusty Joyce yes myself yes trusty word of all yes unanimous motion Carri congratulations [Applause]
congratulations got some personal personal things at stake for president if we can go back to the Food Service RFP it was on page eight of the original board packet that you received it is on page three of the newest board packet that you received so you did
receive it yes is that what you just said it was page eight that's what you said page eight Miss Foster got a lot of packets going around today so which page is it on on the current packet that you just sent out I thought this is the one that y'all were
talking about but that is me go ahead move on as you're going we are going to go to information items report 62128 busy administrative and management team retention incentive Grant funds um trustees let let me say a couple of
things about this one this is um this this is some retroactive payments to those who were told they were going to receive something and never did I am going to ask if we make this item actionable this
evening so that we can make some people whole um so trustee 62128 will make thoseo that never received this payment and they should receive the payment once on the next paycheck if we uh approve it so thank
you support it's been properly moved and supported is there any other discussion I I I know my board secretary and she watching and it did go before it did go before policy Council and policy Council okay that I want to know I'm
also looking at there's not an alignment of this report so there were packet 62129 there's an action here um that eventually we'll have to it's for information tonight eventually we'll have to vote on wait 129 or 128 129 in
our electronic packet so there was a revised packet sent out there were several items removed from the agenda this evening and we're on 128 right so my concern though is that this action here
speaks to a reduction and I'm concerned about that's why it was removed because I have a conversation with region five to discuss the matter okay so then I'll say this funding I want to ensure that no action
that we take regarding the program becomes a financial um detriment no because I don't want to use that type of language um that any decisions we make regarding
this program can be upheld within the grant fund of that program yes that is why this is the only item on the revised agenda relative to that program all other items have been pulled from the
agenda this evening until my um follow-up conversation okay so which email do you want me to look at for packets because this did you just forward the most recent this has that report in it so you should have a most
recent packet and you should have the information on the agenda in your binder so this information is not in the binder it's not in the binder it's not in the binder is it in the packet that you just
forwarded talking about yes the packet that you just forwarded just now so we'll open that one up okay and we'll look at 12 I just to I just want to be sure I don't want to vote on one item and then it ends up having some type of domino
have a domino effect on the other items so 128 is on page 13 yes 128 is um administrative and management team retention incentive okay appro um
strategic objective so this incentive is supported by initiative is supported by Grant funds has no impact to general fund the impact amount is the incentive for three staff members at 3,00 the early childhood education field is
experiencing a considerable shortage of Educators programs are competing for common pool of educational staff offering Early Childhood administrative and management staff a targeted Financial incentive outside of their regular salary and will support them as
we navigate the changing Early Childhood landscape so basically this is umal this this is a $9,000 impact to three people who were Ed and
and um we are on page 13 correct and the rest of those so please refer to what was just sent out because those other ones were pulled they do need further further yeah they need further review thank you for that that's why
you're the board [Laughter] secretary um than thank you boy for that listen keep us in line um so we have um report 62128 I am requesting that it is made
actionable um originally uh truste Joyce made the motion and truste well Deval supported it does that stand board secretary was there motion to make it action board to open and approve it should be to open and approve
it is that correct I see okay wonderful is there any discussion surrounding 62128 hearing none board secretary please call for the vote trusty W yes myself yes trusty Joyce yes trusty Alay
yes trusty Bland yes trusty B yes unanimous motion carries thank you now can we go back up to uh 62129 Professional Security Service RFP Mr Jackson that is
you can we go back to Food Service we going back to we'll let Mr Jackson go and then food service we will come back to y'all after we got our lives together well good evening for president members of the board superintendent
green uh I am chief of staff for the school district and I'm here to talk about the RF P for our security services uh as most folks will know uh security and Emergency Operations falls under
under my purview uh and so the current contract that we have with DM Burr uh is due to expire at the end of this month uh and we made a uh decision to go back out for an RFP uh we went through the formal
process uh we had four companies that submitted their bids uh we went through the review process of their uh of their proposals we for we had a committee that was comprised of uh myself as well as uh
building leaders uh because the building leaders are they see what happens on the ground every day with uh with security uh in our buildings and uh from the high school and from all levels uh from the high school level uh we had
representation on the committee from the K8 level uh as well as uh K5 so uh so we were able to get all of those different perspectives uh as we reviewed the packets um as we looked at through the packets uh and our current security firm
was one of the biders uh and in and in looking through the packets and evaluating them uh we came to a decision that we are recommending to the board that we uh renew our contract with DM Burr uh and there are a couple of uh key
factors that play into that uh one of the issues that we wanted to address was are was the cost of security cost of security uh and the proposal that they submitted addressed that and actually lowered the actual cost uh to the
district uh by doing some restructuring of of how the the the Staffing uh how the Staffing shifts are are done one of the thing one of the things that was killing us was overtime because we had a lot of because we needed we required
security for a lot of after school events uh a lot of our sporting events and things that went into the evening uh and because of that fact we did not have in our in our previous contract a structure that covered that outside of paying overtime uh and so uh DM bur was
able to address that uh and the coverage the way that they've aligned the coverage in The Proposal uh works better from a coverage perspective but also financially uh the other issue uh one of the other things that we were keyed in on was the training uh and making sure
that our officers not only got an initial training by the company but we also uh also uh had recurring training uh that was provided by DM Burr uh and that training is on conflict resolution it is on on how to uh engage and
deescalate a situation uh as as well as uh other things that that are required uh and so as we looked at all of those aspects uh the committee uh was was unanimous in their recommendation of renewing the contract
with Dean bur yes ma'am you mentioned the overtime and the trainings um as having come out as um two of the main issues how will this be monitored along the way uh particularly as it relates to the
overtime absolutely so the the way that it was uh the way that it was structured before um the previous contract it required us it required us to pay overtime because of because of
the fact that we were we were requiring security for all these late evening events basketball games football games all of those things uh concerts things like that and so the new proposal um actually uh breaks the team
breaks the security team into shifts uh so there's a shift that will start first thing in the morning then there's a shift that comes on at 11: uh and they will work a little bit later under their normal hours uh and so that will automatically cut down the amount of overtime that we charged um so as you know Mr Jack and I
see officer KS here I I frequently stop by and we also have Mark lenos yes sir yep from DM bar also to answer any questions okay I frequently stop by entt um one of my biggest complaints and and I'm just going to be as honest as I
can be um we got to get better with who we let through those doors um we really do um I was mistaken for a child and um then I wasn't but no one asked me who
I was and I walked right in the office and so in this day and time my ask would be that we would be more intentional about the security of that school that front door is everything until this bond is done and we have the
doors and the vestibules that will keep our children safe from harm um everyone is subject to at being asked who are you at the least um secondly and and I have
consulted with a the superintendent about this the dress code I've walked in that school multiple times and I recognize that the staff and the building leadership should be enforcing the dress code but I also
recognize that sometimes some of the students are bigger than the staff and it gets rough to enforce a dress code God bless you um at times and sometimes security is needed in tandem right but but my ask would be this if your
security see someone who is completely out of dress code and what I mean by that um for for the audience and to the staff um our young ladies know good and well that um boy shorts are out of dress code crop tops
are out of dress code right as and or as Dr Green is calling it mid drifts just saying um so all of these things are obviously out of dress code and what I would ask is that your staff be a little more helpful and helping us
enforce it um because sometimes our staff does feel uncomfortable but to know that we had the backing of security to say hey I got a student out of dress code would you walk over here with me right this is what's needed um and so upon approval of this if it's
approved that's my ask right you're our partners and we're trying to secure a building with football players basketball players volleyball players um sometimes kids that don't want to be talked to and look at us that as the
enemy we need things enforced for the safety of not only the school but the community um and and if that's not something that company is willing to do then I won't support this company thank you the chair yes ma'am um
as board president just um mentioned how we want to have Partners in our school um especially as it relates to working with our children but I can I need to stress to our parents how important it is that you understand what happens in
the school and what your child looks like when they're walking out the door granted they sneak a shirt some shorts change in the restroom but when these things happen and are addressed at the school level please give Grace to those that are trying to add some decorum
respect and P and professionalism to the building it was mentioned that we have some teachers that may be um a little embarrassed when our girls are walking around with midriff um crop tops and things hanging out please let's not put
our professional teachers in those situations and then we have parents who are out of situations and feeling a some kind of funny way so we we need to do this as a village thank you our super tenant has asked that this
um particular um report be um made actionable if it is the wish of this board and I'm assuming you're asking for us to move move forward on this now so we can put the proper training in place have the summer to do certain things
hire the right people um things of that nature is that correct that is correct also given that we have approximately 800 Scholars that will be with us this summer for summer programming so we're really excited about that they will be back next week
[Laughter] already next week trustees is it the wish of the board that this um this report report 62129 be open and approved support it's been properly
moved and supported is there any other discussion surrounding this hearing none board secretary whenever you're ready please call for the vote trusty Bo yes trusty Bland yes
trusty Holloway yes trusty Joyce yes myself yes trusty where Deval yes unanimous motion carried y'all never know when I'mma pop up but that's school you're welcome any day that ends in y any day that ends in y that's
right okay BP if we can go back we're going to go back to 62226 what page is it on it's on page three okay three okay Miss F don't say is it
three now it's 10 oh miss Foster it's 10 okay it's been a long school year it's page 10 trustees it is P I'm just saying I don't know okay Miss Foster page 10 trust page Foster you work hard you work
hard we got we just signed her vacation document we're going to give her some rest I'm still calling her yes it's [Laughter] do um so we have action
item report 621 126 Food Service RFP so this would have a it would be a 60-day extension of their current contract 60-day extension of their current contract that is currently for the fiscal year 25 would
be approximately 2.8 million if we decided to move forward is that correct I just want to make it clear for anyone who's looking at this packet that that would be if we were granting a full year of the cont only doing a TW Monon of that and that's why I wanted to make it clear we're not
paying $2.8 million for 2 months I just it will be want Clarity so um with that being said trustees is there a motion on the floor to open and approve report 62226 support it's been properly moved
and supported is there any discussion hearing none for secretary please call for the vote trusty B yes trusty Bland yes trusty Holloway yes trusty Joyce yes myself yes trusty where yes unanimous
motion carried thank you now where am I going back oh is this Mr Jackson again is he still in here 62130 oh this is third party employment okay yes 62130 third party employment and Payroll
Services RFP Head Start funds that would be me this evening oh hello that would be me Bo president okay got um the team met uh several times to interview um third party providers for the support of our early childhood programming and per
the discussions we've had all things being equal we determined that it is not in our best interest to go with another provider at this time it's in our best interest to retain the staff the the talent that we have and to work diligently to fill the other classrooms and get all of our classrooms open this
Summer that is going to be our Focus versus that of trying to transition to another service um at this time so trustees I'm I'm going to ask that we do not open and approve this and I'm going
to tell you why um Busy has been a a an issue um and I would like to hear more about this plan I keep hearing about the plan I have seen it um I haven't seen anything implemented or executed and it worries me um so I'm not comfortable at
this time making this an action item I would like the other pieces of Head Start um brought to us and I like for us to be able to discuss it a little bit more where we can have real discussion surrounding the future of busy and Head Start sounds good and those pieces I'll
be bringing back to you after my meeting with Region 5 thank you I agree and I um just want to add to the conversation as it relates to third party employment um that we find a way especially as it relates to this program to marry the
policies procedures and the vision um and polic policies and procedures of Southfield Public Schools so that we can address many of the concerns that have come before the board and also to your point um truste spent thas you lifted
P20 and our retreat and that is one of the things that Dr Green said that she would like to include in this so I I would like to commend you on remembering our asks even so late in the game um so that we are trying to make sure that we
are preparing for the future and have that real pipeline um for our little people to matriculate all the way through so um I appreciate you guys um respecting the fact that we're going to leave this as an information item Dr
Green you will have that information available for before the 26th we want to make sure we have it before June 30th to sure that we don't have a Breakin service with our our youngest Scholars and also to your comment regarding the P20 I did send a document a few months ago regarding the Early Childhood piece
and I am working with Oakland schools as well on that so I that is still at the Forefront of my mind to make sure that we carry through thank you um report 6231 now this is James it is um Southfield oh yeah West this is every
actually W okay this is West Southfield two-way communicators and repeaters section 31 AA good evening good evening um as we continue to look at uh ways to improve Safety and Security uh we did find that
there was uh some lacking of uh two-way Communications otherwise known as walkie-talkies uh at entt uh we met with again the security team we met with the staff um and this was this recommendation is coming out of those
meetings um so not only not only is this going to provide uh new walkie-talkies that work um it's also going to provide a uh repeater in the building to make sure that there is a strong enough signal throughout the building um to ensure reliable
communication with those devices and this was the repeater that we have already we spoke about this before this is actually a separate repeater than that of the city's repeater Yep this would just be local for our use it's on uh a frequency that
only we occupy oh nice um the the city operates on another frequency so there won't be um any interference is there a time crunch regarding this this is something we need to move on ASAP did you want this for summer school preferably with summer school and
session um having having that that communication would be beneficial understood trustees you have heard um our chief of staff and our partner from Oakland
schools Dr Green did you have anything um additional to add to this the only thing that I've asked the team to do is to ensure that we go out and Survey all of the buildings that have the walkie-talkies and make this a districtwide initiative and not
exclusive to that of South foood ENT so I just wanted to lift that in the conversation if you see another report come up uh requesting that we use Grant dollars for those buildings as well understood trustees you've heard the wish of our team is there a motion on
the floor and the impact to the district would be $2,595 97 and that is actually been preapproved by a grant through the state of Michigan wonderful so open and
approve it's been properly moved and supported is there any other discussion hearing none board secretary please call for the vote trusty where Deva yes myself yes trusty Joyce yes trusty Holloway yes trusty Bland yes
trusty V yes unanimous motion Carri thank you report 62132 allert installation of playground equipment this is Von Dallas that should be Dan Dan is here this evening is Dan
here with us this evening if not we can fill in for Dan we know this verbage as well so TJ if you'd like to join me in this um this is simply for the installation of the new playground equipment coming to Adler awesome Elementary School this summer okay so I
don't know if Dan is with us today they did have some V vacation time schedule so I don't think he's here but we've already pre purchased the equipment this is exclusively for the installation of the playground equipment and we do ask that if the um if uh it's the pleasure of the board you move forward with that
the installation process right now is pushed out as far as September 1st so we want to get on their docket to get the uh equipment installed before our Scholars return understood trustees you've heard the ask of Dr
Green it's been properly moved and supported are there um any other questions or discussions regarding um or surrounding 62132 Aller installation and playground equipment hearing none board secretary
please call for the vote trusty V yes trusty Bland yes trusty hallay yes trusty Joyce yes myself yes trusty word of all yes unanimous motion Carrie thank you all next is report 62133 Procare
Staffing 2024 2025 special educ expenditure Miss Angela Smith I'm so used to seeing Dr Freeman come up for this one I I almost said hey Dr frean missel Smith Miss
Smith yes sir Dr Green going back to to uh Alla 132 yes can we can we make sure that that's definitely done in September not before well it would it right now their first date of installation is September
1st okay cuz the reason why cuz if not that that that playground is is highly used during the summer and by our community yeah we understand so we're we're trying to get on their docket and it's based on their availability so as of our Monday meeting they did say that
so I don't want to go out earlier because it'll be all used up and then when the kids come to back to school but it has a 10year life expectancy so we hope it doesn't get used up over the summer but we do do make notes of that that's a it's pretty pretty crazy crowd yeah the equipment is not coming in
trusty Joyce yeah so the equipment won't even be here until late July and then we'll move forward with the installation the beginning of August but the one thing that I did want to lift uh regarding an earlier one and I'll get back specifically to the agenda is the
installation of the Kennedy playground equipment is scheduled to start this week so we're pretty excited about that okay that's good Miss Smith good evening board president trustees and superintendent um today I am here before
you for informational items on a contract for pro I'm sorry Pro Care proc care Staffing which is a third party contract company that we use to provide assistance um with our pair of professionals to support our scholars in
the Intensive student support network the impact of this staffing company is to support our Scholars and the classroom teachers are their's the students individual education
programs I think you know what I'm going to say I do um who we bring into our school is very important especially our special needs babies um so if this Staffing
Company um cannot ensure that they're going to bring us quality then they're not good enough for us um I I would like to make sure that there are the proper corrective actions
in in place so that we can avoid any instances where people who do not have the right temperament to be in with our Scholars are being brought in um unfortunately if you know we look to
this group for recommendations so you know if if this group brings us this particular staffing company again I have to question are you confident that they're going to uphold their integrity because they have really
special people in their hands and St or president I have had a conversation um with the company and there have been some um processes and procedures put in place
um that will start to help correct the mishap the unfortunate circumstances and what is our what is our visibility at KC I I I like to hear about um how we're feeling about who we
have in that building right now um what do you need so the um employee um what it personal action personal action plan thank you was just
approved um therefore I am pleased to say that we will um welcome a new supervisor at Kennedy Learning Center at the end of the month I believe um and so I have have um had conversations with
that individual regarding the staffing needs um their certified teachers the PA of professionals the um the programs for the scholars to get out into the community and get those work skills that they need to be productive citizens in
the community once they have reached that um age of promotion and the new supervisor will bring with them some resources um it sounds like a a breath of knowledge yes yes ma'am okay and so you feel
confident that this is a push in the right direction I do okay I do and you will recommend that we open and approve report 62133 is that your recommendation is that your ask if it is the pleasure of the board yes trusty Smith Thomas
board board president yes sir when it comes to Kennedy I know that there's a shortage of C IFI teachers there don't say that say that again go ahead am I that
am I out of line I'm listening okay cuz I I go there quite often I know I know what's there what's not okay M I'm not sure if if if Procare is the is it's the it's the entity that that solves that problem I'm not sure if Procare proar
bring in as certified or or or staffed as at that level president yes ma'am so to clarify Procare provides us support for substitute par professional not for that of the teaching staff also in terms of
our level of confidence we did have one um employee that was brought to us that did not meet our standards so their ratio of high quality to non um Quality is um is quality has been much greater uh but
they also have put steps in place to uh ensure that we don't have any missteps along the way with the people that they screen that come before us um but also to your comment regarding the certification of the Staffing there are several individuals there that are
operating under emergency certifications from the state while they are in alternative Pathways to full teaching certification so I think that sometimes the term certific ification gets misconstrued because there are multiple certifications having been issued by the
state of Michigan okay thank but this is specifically for PA professional thank you yes anyone else trusty trust M Thomas thank you for providing that clarification um Dr
Green similar to before with the third party agency that that was being recommended for the busy program I'm just going to ask just as a blanket that anytime we're bringing in a third party agency that we are looking at the trainings that they have as part of
their onboarding and ensuring that um even if they met their requirements that they are also meeting our requirements as well understood yeah Dr Green has the request from you to open and approve this information item
this evening yes ma'am if it is the pleasure of the board you all have heard support supported twice um it's been properly moved and
supported is there any other discussion hearing none for secretary please call for the vote trusty where yes yes trusty Joyce yes trusty Alay yes trusty Bland yes trusty V yes unanimous motion
carried thank you thank you Miss Smith thank you president and Miss Smith is not moving because the next item is hers as well um one of the things we wanted to do was be proactive we we heard a lot this year regarding um The Limited number of Occupational therapists and um
psychologist and physical therapist so we want to ensure that we have a contract in place to support the scholars that will need that additional support where we have Staffing shortages in those um high demand areas so this is for otm PT support
services and will you speak about how that gets disseminated throughout the district is this strictly for KLC I just want to make sure we have Clarity for the community about who gets these services um and and how that is
determined right because we've heard that there have been um not the best of process when it comes to and also continuity right and it was mainly because of a lack of people right
we did not have the right people and there was a shortage so could you explain how that works who will benefit from these Services thank you absolutely so occupational therapists OTS physical
therapists pts are um the staff connections contractor company that we use um and those students that receive those are a part of their individual education program and so there is a um prescription for physical therapy that
has to be provided by a doctor for students to get physical therapy occupational therapy there is an evaluation process and those students qualify for both um and or um one or the other through the individual education
program um evaluation process how do parents get notified if there's going to be a lapse in these services so it is the district's responsibility so ultimately issn the intense student support Network's responsibility to provide the parents with a letter
indicating if there is not a staff member to support them therefore the district I SSN provides compensatory tracks compensatory hours which means that all of those hours that were per the IEP that were not provided those
students are still um entitled to those when a occupational therapist social worker physical therapist speech and language pathologist pathologist any of those ancillary service providers are not available those compensatory
Services could be offered after school during summer programming things of that sort um and the parent and the district would meet to discuss um how they would like to receive those Services
okay any other questions surrounding this um Miss Smith uh through the chair yes ma'am so are those hours kind of banked if you will yes okay and your notification if they're not individuals to handle those type of services is that
reviewed monthly weekly or so typically we send that out uh immediately when we find out that that position um is vacant um and we try to keep the families AB
breast I wouldn't say weekly uh maybe every couple months if that position isn't filled if it's filled of course we send out correspondents and say hey we got a new whatever that ancillary staff Provider Services and here is what the
district owes your student and the options of how that will be made up and moving forward that provider will continue to provide the services in addition to what was old are you asking that we make
this if it is the pleasure of the board so that we can catch up on those compensatory services I wish I could say support anyone so moved support um it's been
properly moved and supported to open and approve report 62 134 staff connections is there any other discussion hearing none board secretary please call for the vote trusty Bel yes
trusty Bland yes trusty Holloway yes trusty Joyce yes myself yes trusty RAV yes unanimous motion carried and so for those who did not and have some hours banked we will be getting in touch with
them as soon as possible so we have reached out to all the parents who had who were owed compensatory services for the speech and language pathologist um the two deficits that we had in the district um those parents were um given
the option of virtually after school and or um during the summer we do have almost 100 students uh coming to our summer programming um and not all of those are compensatory Services I didn't
want to shock you um but some of those students are part of those compensatory services and we do have speech pathologists licensed speech pathologist through the district that will be providing and making up those compensatory services this summer understood I have a quick question sure
sure does that then look like an overtime situation when we're trying to catch up no ma'am okay because they are pay for service pay three their services for summer school good thank you not over time thank you no thank you
Miss you're welcome 62 135 this is a everye thing naming of Professional Services you taking this one away or sure I'll take it away okay um naming a professional Services these are all of the individuals that we rely on for
expertise we have our bond counsel we have our general counsel we have our uh employment Council we have just about every Council you can think of um all of them are listed on the report we also have our um partner with our owner rep
plant Moran Realo we have our construction manager so all of the Professional Services that we use as a district is this is an annual report and we ask that the board um if it's the pleasure move forward so that we can continue the services trustees you've heard the
request we have our recommendation of auditor plant Moran attorneys the Allen Law Group Clark Hill Collinson Blaha Miller Campfield TR law form Architects are Fanny Hoy and French Associates construction manager is Bart mow our
financial advisor is pfm and our owner's rep is plant Moran real Point these are the profession services that um are being asked for um the 2024 uh 25 school
year I Mo that we open approve report 5235 it's been properly moved and supported is there any discussion surrounding these hearing none board secretary whenever you're ready please call for the vote
trusty yes trusty Bland yes trusty Holloway yes trusty Joyce yes myself yes trusty W yes unanimous motion carried thank you uh
naming of bank depositories this is another one we do every year report 62136 Southfield Public Schools record uh the superintendent recommends to the Board of Education the following depositories and it's a long list um B
melon CIBC fif Third Bank Flagstar Bank JP Moran Chase Michigan First Credit Union Morgan Stanley wealth management pfm and US bank trustees are we willing to open and approve report
62136 I motion that we open approve recort 62 136 it's been properly moved and supported is there any other discussion hearing none board secretary when you're ready please call for the vote trusty
hallay trusty Joyce yes trusty Bland yes myself yes trusty we yes trusty Bel yes she did you wrong unanimous motion
carried uh financial report um before we get to the financial report I do apologize during board matters I um did not mention to this community that normally in July we take a sabatical um and so we get a break and
we have no meetings no study session and no regular board meeting as has been our practice so my ask is there a motion on the table to take a 2024 July sabatical
for the Southfield Board of Education oh don't everybody [Laughter] rush who's got Who's got what I support okay okay it's been properly moved and supported is there any discussion
hearing none truste SMI Thomas yes um I would just like to say to the community um that uh to be aware that uh there are two seats open on the southw Public Schools Board
of Education um so while we are off or may not be here um you may see some campaigning and some election uh kind of things happening uh throughout the summer so just stay a bre stay informed um make sure you understand the issues
make sure you understand who the candidates are um and what the candidates stand for so you can go to our website if you would like to see which seats are up um and then continue to stay informed in the community so that you do know um and I
do expect um as I certainly don't think this will not happen but uh just for the record that throughout the month that we are off um that we continue to receive our weekly updates um our emails and all of that so that's all I
have well that was going to be my for the good of the order but while you're all listening I will say that um the Southfield lra Village Democratic Club is having a run for school board event
um I will be there along with many other um elected officials it takes place Friday July 12th 12 2024 from 3:30 to 4:30 it is an informational session for Southfield and Lether Village residence on the roles and responsibilities of a
school board member it's taking place at Pebble Creek Park in Southfield um you may RSVP at Sharon Kelly 3434 at SBC global.net for anyone who is interested in sitting in this seat I do
suggest you come out because I don't think any anybody realizes the absolute job that this truly is um it's demanding um you're required to be here it's a lot of reading it's a lot of
studying it's a lot of work and um if you put your name on the ballot please be prepared to do the work um and I think this session will actually lend to get some questions and to get some information that normally you would not
get regarding the school board so um thank you to the Southfield lther demms for actually holding this um so board secretary please call for the vote trusty Bel yes trusty W Deva yes
myself yes trusty Bland yes trusty Holloway yes trusty Joyce yes unanimous motion Carri thank you all a financial report and monthly bill dispersement treasure Bel did you have anything for us this evening good
evening everyone um this is going to be really quick um I did have a chance to meet with Mr Ingram we have discussed um this en Clos session but I just wanted to make sure that um we did it for the public so they understand that um we are
fiscally responsible as a district um there are no outliers or no um expenditures that I thought we needed to take a look at however I did ask for a report of Grant dollars and to find out if we had any funding that would be returned and just I wanted to look at
Grant dollars overall and I am happy to report that um we received a very comprehensive Grant um dollar report and I was very impressed to see that um in the areas that there were potential for a return it was things out of our
control out of the district's control so I just wanted to report on that that there was no outliers no expenditures that we should be worried about with the upcoming budget and um I enjoyed my time with Mr Ingram thank you for that President Dr Green uh board Treasurer I
was contacted by plant Moran to schedule the pre- audit planning session for the office of the superintendent and then he will be contacting you as well um to schedule time to meet with you for our fiscal year 24 audit to
begin thank you for that uh for the good of the order um Dr Green I would like to lift the um importance of having everyone get a seat at the table um we were able to hear a
couple of things um regarding staff involvement um I would like to see some action on those things it's important because they're in the building every day um they're going to give us some input that we'll never get um from anyone else except for the students and
the students have a different perspective so I would like to ask that you follow up on that and let us know what comes on of it um and get with um Mr rther to make sure that that is done absolutely thank you trustees anything
else for the good of the order yes ma'am yes for President we did hear from um one of our PTA Representatives regarding um black music Legacy the black music celebration um I think it would be worthwhile to at least
explore it maybe at the uh School level or if there's a school that would like to take on um piloted yeah some type of initiative around this uh celebration I think it would be a positive thing to expose um right to expose our Scholars
too and and families too sounds good um I I definitely was support that um Dr Green would you please confirm that the master schedule for next year is available um the calendar is confirmed um yes the
calendar the master calendar for the district yes the master calendar has been approved for the next two years and we will have all of that uploaded uh when can our parents expect to find it and where it is on our district website on the homepage and I will verify that
it is on there before close of business tomorrow so for everyone who wants to know what day the school start I'm trying to go out of town for Labor Day I tell them the babies are due back on Monday the 26th of August so we're
coming back before Labor Day Lauren yes we are the only other thing that I asked that we lift is that we have a back to school fair I know we just got out today right but we have a back to school Fair coming up on August 15th staff return on
August 20th and our Scholars return on August 26th so make the most of your summer because it is short in time yes yes also board president one other thing we did hear from uh Transportation as it relates to the new feature with the GPS and all of that if we can just make sure
that we are um communicating to our families to update all communication all uh contact information um so they can receive timely uh and accurate information as it relates to transportation Services um last but not least I would
like to commend um the the curriculum team on this comprehensive summer school it's been quite a journey um summer call Welker Brothers has answered every call and email Under the Sun people fighting to get in this here summer school
program which is rare um for all the parents whose children are going to summer school please check your email um the principal of summer school actually since out a very comprehensive mailer um it lets you know
your schedule options dismissal electives enhance enrichment opportunities there are reminders letting you know where the programs will take place um y'all y'all fought to get in here so come on time that's basically
what it says it doesn't say that but I'm saying please Don't Be Tardy there are kids who are fighting for these spaces if you wanted your children in summer school bring them during the allotted time and pick them up when summer school is over please don't disrupt the
learning um so that's another thing if you do have any questions um Miss bwin who is the principle of summer school ask that you reach out to her secretary if you open the email all that information is there they also include
drop off and pick up Logistics I'm reading all of this because I know sometimes we don't like to read the a whole message so I'm going to help y'all out with the cliffs notes drop off and pickup Logistics are in this email the dates of summer school are in here
summer school begins on June 25th it ends on August second for those of you who have Bridge students though understand that Camp invention will run at the same time as bridge and there
will be more communication coming out of that about that there are two release times for summer school if you did not respond to your emails and choose a release time your children need to be picked up by
1:30 if you responded and selected 3:30 come then if you didn't don't come up in here at 3:30 talking about what I didn't know well you should have found out um because it was sent out seriously we don't want people who
are supposed to be there at 3:30 getting bombarded because there are people who are supposed to be picked up at 1:30 this team has worked really hard to staff this program well please respect their time their energy their hard work this is a service that not
every District offers um for free um the other thing is transportation if you indicated that you need transportation bus routes will be updated in my star you have to go in
myar to get your um bus routs by June 21st if you don't see them please contact us we'll help you out um please remember you must be a Southfield or L Village resident to
receive bus transportation for summer school um bus transportation is provided for both the 1:30 and 3:30 dismissal times parent view to truste Thomas point there is a link to the parent view flyer
that is the way that you can track your child's bus please use it we really want to hear your feedback let us know if it works let us know if it doesn't work but look at the flyer so you can get the instructions to learn how to use it y'all ask for this stuff we're giving it to you use it um discipline oh let's
read this one students will be fully engaged in active high quality instruction we anticipate all students will behave in appropriate manner for school if a scholar is consistently disrupted to the
learning atmosphere then they will need to be removed from the remainder of the program I'm going to go a step further parents if you decide to consistently be disruptive to the learning atmosphere you will be removed for the remainder of
the program um supplies and materials SPS is providing the materials basically you don't need to send anything they're going to give headphones you're going to get limited screen time if your child has a preference they may bring their own
headphones the items that they receive will remain at school for the duration of the five weeks your children should not be bringing those things home they're going to remain at school oh a tire let's talk about the dress
code please ensure students wear comfortable modest clothing she's so nice modest um please ensure students wear comfortable modest clothing suitable for warm weather during summer school please wear gym shoes daily to participate
flipflops and slides are not permitted I always tripped when I ran after somebody in a flipflop during the summer and I always had that big scab on my knee it was really horrible um prohibited items include clothing with
offensive language belly shirts halter tops tube tops excessively short shorts mini skirts and flipflops and slides I think Dr Green called it mid yes so for those of y'all belly shirts and mid
drift are the same thing it just depends on your Generation Um breakfast and lunch will be provided I did not I said it it depends on it depends on your Generation Um breakfast and lunch will
be provided every day of the summer program this is a really exensive program I hope that parents realize this really is not provided in every District so please respect the teachers please respect the
staff and we look forward to everybody having a great summer um I think I covered everything in the summer school Veil does anybody have anything else for the good of the order through the chair yep um I just want to say congratulations to our KLC um our
graduates our special Learners who have graduated this 2024 school year to the staff that supported them on the morning of their graduation Miss olon Miss Smith um Dr Freeman back there um thank you so much and celebrating um our students in
that way as well for the good of the order hearing none future meetings June 20th Committee of the whole and June 25th truth and Taxation and then we are out of school for the summer um did we ever take the
vote on theba yes we did we took the vote oh we took that vote and then we have a study session on June 25th this meeting is adjourned at 9:14 thank you all thank you