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[Music] [Music] for e for e e e e good evening everyone good evening this is a meeting
of the Southfield Board of Education and public for the purpose of conducting the school district's business and is not to be considered as a community meeting there is one opportunity for public participation during the meeting and comments are limited to 3 minutes per individual the boards will listen to comments but may not respond during the
meeting if you wish to address the board please submit a comment card immediately roll call Ashanti Bland board president good evening IET word Deval vice president good evening Telicia Bel board Treasurer good evening ammani Johnson board trustee good evening Jillian
Holloway trustee good evening Michaela beard student board representative good evening Eric fragen student board representative we have trusty Joyce who will be um absent this evening as well as our board secretary trustee Leslie love Smith
Thomas good evening Dr Jennifer green superintendent members of the executive District Network team uh assembled in the audience and our technical support is being provided by M1 Studios may we all stand for the Pledge of
Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands nation under God indivisible with liy and justice for all thank you board
matters trustees does anyone have any board matters this evening through the shair yes ma'am I have a quick board matter um to our parents grandparents Aunts Uncles to all of those that are picking up students and dropping students off or vice versa
please be patient um with all of the SRS that are directing traffic all of the volunteers please be patient be courteous as we are trying to get you guys off campus just as quick as you want to be and that's for all of our locations and our buildings thank
you anyone else I have a few board matters first I would like to say welcome back to this 2425 school year we are so happy to see everyone secondly I like to say that we we will be addressing some things that
are probably of high concern to many of you in the audience um the first of which is Staffing um that will be addressed in the report of the superintendent um the second of which is
we have some issues going on with our scheduling and our specials for some of our students in different buildings we'll also be addressing that we're going to address the vacancies during the HR report we also would like to say thank you to everyone who has been
stepping up directing traffic helping our Scholars find their class rooms um working lunch duty we appreciate you all um we had our first football game on Friday um second football I'm sorry
second football game on Friday and I'm sure our student board reps will be reporting out on that um I would like to welcome them to the table um Eric braggin representing Southfield an and Michaela Beckford representing uk2
Academy um lastly we have our masb delegate assembly um I do believe that we already have two trustees who have stepped up to the plate to fulfill those seats and that is our board secretary Leslie love Smith Thomas and our vice
president truste we devolve um is that correct vice president yes yes it is okay so uh Miss Foster we will need to register them for that Thursday in October to represent our district at the delegate assembly um I would also like
to say that I know many of you would like to get home to see the historic debate uh so we are not going to keep you for 18 hours this evening um we are going to make it um short and sweet so that everybody can get home safely to
see um the debate between Harris and Trump um lastly um there was one other thing that we were going to discuss oh Stevenson Stevenson is um undergoing their construction they are the second
building in our district to undergo Bond work um they are now located at Eisenhower so I just want to remind everyone as we approach the election that if you're voting polling station is Stevenson don't go there y'all going to be locked out um so there are
alternatives they're posted on the City of Southfield website and we will have it posted on our website as we come closer to the date um other than that I will turn it over to our report of the student board representatives and I will allow ladies to go first this evening
and Michaela Beckford of University K12 okay good evening everybody first September here are the past as well as current events for the University K12 AC occurring this month previously known as University Millan High School Academy as we all know
University k day 12 kicked off their first day of school with the senior clapping and the painting of the rock thanks to parents volunteers and organizations like s Sigma gamaro sorority and Delta Sigma Thea sorority we are also able to clap in the other
students from all other grade levels we would like to send a special thank you to all stakeholders for approval of the bond we are looking forward to all the upgrades to our building and campus as a whole this past Friday seniors were sort to our RCA R Clark Academy houses Senior
Crew leaders will help plan the next houses sorting party for n9th grade for grades 9th through 11th this week this system aims to foster a positive bond between the students k12 and staff RCA's methods provide a framework to build character and a sense of service and
encouragement for scholar to scholar that impacts the whole school sphere we are also proud to say that University K12 is now offering AP research for the first time in two years now student stud can take full advantage of the AP Capstone program and and receive the AP
Capstone certificate or diploma I would also like to give a special thank you to miss Hudson and Miss lot for taking the time to complete the train this summer in AP seminar and AP research the senior class and their board has some events also in the works this month this will
include the opening of our spirits store called the stable seniors will begin selling senior Sundays next week in the spirit store where they'll sell ice cream Sundays to to support senior activities our double good popcorn sales will also begin on the 19th and end on
the 22nd we will finish out this month with the homecoming game and dance hosted by Southville Arts and Technology on the 27th and 28th the theme is NYC at night also our senior pinning senior Scholars will receive a pin and pledge their commitment to finish high school
and parents will also pledge their support their to support their scholar along their this financial journey and final Journey this day is forthcoming but scheduled for October also this month our class war has successfully planned and executed our senior Sunrise
with over 50 of our seniors in attendance you thank you Michaela great job [Applause] um uh trustees do you have any questions
for our student board rep from UK 12 hearing none uh Mr spragin of Southville anent uh thank you first of all I would like to thank the board of education for appointing me to this position um and
I'm here to report that the state of the school is strong United and better than ever starting off we have a lot to talk about our dual enrollment program successfully launched to mon on Monday with student participating in introduction to psychology and introduction to computer science these
courses offer students the opportunity to earn both high school credits and college credits and student can also work towards obtaining certifications through these programs as asked by the board I have came up with my board project and meeting with Administration talking with students and Consulting
with staff I decided that my board project will focus on ritiz re revitalizing our school of spirit through a project titled bringing back the school of Spirit The Warriors Way South an have so many talented individual from phers to editors and we want to harness that Talent with the
support of Mr Reese and his administration we are focusing on the following restarting the principal advisory Council Reviving our school news station and morning announcement reintroducing our student mascot establishing a student a social media um committee and creating E news e
newsletter committee for our upcoming events I would like to say that we had a successful senior Sunrise yesterday in the largest ever for the class and the seniors are eager to start their final year on a positive note let me just know it is not easy for 50 plus students to
get up at 6:30 in the morning to come to school additionally seniors will have the opportunity to visit Eastern Michigan University on September 20th this is a part of ongoing effort to provide college readiness and experience to our upper classmen now homecoming it
is set for September 28th with a theme being a night in New York tickets are priced at $30 and guest passes are available pictures snacks and drinks are included with the ticket purchase and our pep rally will be held on September 26th and are included with the um it will be the first of its kind with a C
celebr celebation through University High School also joining us we will provide more information at a later date scheduled for September 17th the senior parent meeting will take place at 5:00 p.m. followed by the general parent meeting and open house at 5:30 p.m. we encourage all parents to attend to
engage with staff and learn about the resources available to our student body student blood drive despite having limited time to promote that due to school closure our student council hosted his blood drive and exceeded its goal one of those person was former student board representative brayan boy
brillan boy student staff and community members also donated and we thank them for their support the counseling department wishes to acknowledge Miss kagens for her tremendous work and creating a well structured master schedule her efforts facilitated a smooth start to the school year ensuring students and staff had
assum this transition we are excited to offer an amazing opportunity for 4 5 Southfield andc students to attend a HBCU field trip on September 20th this is a chance for students to explore historic black colleges and University and gain insight
to the rich history and academic programs these institution offers more information about this trip will be shared at our open house at Southfield High School for the Arts and Technology on September 17th now what you all been waiting for our athletic department the soccer team
currently holds a record of one one they open the season of a strong two Victory against Harper Woods but faced a tough road loss to Farmington but we know that they will bounce back with her silent and determination our volleyball season have also kicked off and their first game will be held at home on September
12th and we look forward to sharing them on the girls golf team have increased participation and will start their matches this week we are excited to see how they're going to perform this season and our football team who are the reigning 2023 state champions kicked off their season with a commanding 46-0
victory over Flint beer on August 30th they did face a tough game against Clarkson on September 6th and unfortunately came up short but we are warriors and while we may have lost the battle we certainly haven't lost the war the season is still young and there are plenty of fighting left in us thank you
and that concludes my board report trustees do we have any questions for Mr spragin this evening wonderful job to both of you um as we tend to do you are welcome to leave to do
homework um or or whatever else you need to do or you're welcome to stay um we would just ask that if this time if you're going to leave please do so now if not you're welcome to say great job both of you that's right Miss Foster give them another round of
applause amazing young oh you're fine um Dr Green is going to begin um the report of the superintendent but I just want to remind everyone that our our Athletics are combined and so when
you hear Southfield ENT speaking about any programs those are also a representative of our students at University K12 um I know for some parents that are new to the district um it it appears as if Southfield are the only ones but our children are bus and
it is a combination of both so I just wanted to lift that thank you board president and to speak of additional programming that we have for all students in the district I'd like to invite our partners uh sound mind sound body to the podium to discuss some
additional offerings for our Scholars throughout the district Mr Curtis Blackwell and Mr Sean Smith good evening everyone good evening even well it's definitely a pleasure to be here on on behalf of the sound mind sound body Foundation I'm Curtis Blackwell the president co-founder we've
been around for 20 years and as a resident here in the Southfield Community I stay right here on pinbook Drive um I am so elated to be able to report out on the success of our collaborative efforts here within the school district we worked with the Michigan Department of Education to
create an out of school time program which allowed for the students within Southfield schools to receive free after school programming every single day for almost 200 days 200 days that means the kids got social emotional learning
academic enrichment hot meals from January all the way through August all right and that was really due to the uh support of Dr Green Mr Jackson and miss uh summer cors uh they were really uh they had the vision to see um what we
were what we were trying to bring to the district and not only that we had to submit a proposal to the Michigan Department of Education and thanks in prior to the information that they gave us we submitted a strong grant that allowed us to present a program that was actually number one in the state of
Michigan let's give a round of applause for being number one all right and so within within this uh program I I presented to the board members I just wanted you all to understand and know that you know some of the work that was taking place we had 800 students participating um as you flip through
this uh deck here if I would have known uh we had I would have brought a a proposal on the screen so that you all can follow along but it has some data on the attendance um we have a couple of students and parents who will also just say a couple remarks about the opportunity but if you turn to the
fourth page uh the program was able to donate over 23,000 in resources to the school district all right so that's from uh resources for the football team sleds uh instruments for the marching band at the middle school um things that will
carry on well beyond the program itself also you will see um some of the field trips the students went to the NFL draft they went to the NBA math Hoops Regional with the Detroit Pistons they went to the Lancing for a capital day with the uh Governor so they had some experiences
that were outside of the scope of being here on campus itself and so with that um I also like to mention that we also had we had Sports and and what it and really what it consisted of just so you'll know when it says out of school time it basically meant that every day after school parents knew that their
students were in a safe place for about three to four hours okay and so when they arve the students got a meal and then half of the time they would do academic academic enrichment and then after that they would either do athletics the girls would do cheerleading or stunning um the marching
band would work on marching uh ban uh practice and then also we had Esports and so every single day and even in the summer the students got an opportunity to be involved in things that normally would cost them out of their pockets and so thanks in part to the Michigan Department of Education uh this was
totally funded so it did not cost the district not $1 and so we look forward to offering this again um in 2025 and I'll turn it over to Sean Smith to go from here how's everyone doing thanks Curtis so I guess my role here is to bridge the gap
between sound mind sound body Youth Academy and I'm also the president of the Southfield Falcons so what the Southfield Falcons and sound mind sound body have done his partnered up in the past three years so for the audience that not aware Southfield Falcons have
been around since 1954 we're going on 69 years of serving the community uh that's the main thing want to get across the next thing is we are the largest football cheer mentoring program in the midwest we're right here in our backyard in South and I'm going to go a stretch
and say we're probably in the nation and that's to be truthful we're probably the largest youth football and chair program in the nation right now we service this year we at 375 student athletes um these numbers are amazing to
me because I say this when I first met Dr Green I don't know if she remember the first thing she asked me what's your demographics so then I met with Mr Jackson a few months ago what he say what's your demographics so guess what we got
demographics so we going to read a few demographics here for you so we the largest program in the midwest we're serving kids k through eight year round 12 month program so we service from January to December um over 375 student athletes
with a 91% attention rate 75% students uh that Pro in our program are residents in Southfield and our students in Southfield um in January 2024 it was our first outing where we partnered with sound mind sound body with our school
time program where we launched five locations which I like to call five franchises uh which 2 250 students over 23 staff members and we did this in a matter of three weeks so it it was pretty phenomenal we got
the Grant I think Kurt called me when I was in Florida in December I immediately text Dr Green and she sent a smiley face back I'm like okay she knew something that we didn't know that it was going to
be a lot of work so we got going in January um we had over 250 students here with the 98 Cent uh retention rate our summer program have with 2 students with a 97% retention rate but the main thing
about this is we had over 600 students apply for this program but we had to cap it off because of locations because of spacing uh because of construction we had to cap it off at 2 150 uh students um and Kurt talked about the
percentages here was ranked number one in the state of Michigan due to our enrollment numbers our retention rate and our programming content so it was was fantastic first year and the thing about it guys is that since this program
is launched I think we have over 80 schools interested in this program right now across the state of Michigan is absolutely amazing um before we wind this down I got a couple of our students here and couple of Southfield parents student parents here I'd like for them
to come up and say a word could you come up uh Devin Levy and Allison please hello everyone my name is Devon Levy um so my daughter participated in the after school time program she had an amazing
time she would come home and tell tell me about the vendors um she talked about Dr Smith's program she talked about um the code 313 program the different foods they had a variety of foods that they had every day so she was always bragging
on it and then she enjoyed the fact that she could be with her sisters she had extra time to actually bond with her sister she really enjoyed her time during the program good evening everyone my name is Alison Dean um my daughter she's not here today but she uh is a cheerleader
and also attended the after school program during the winter months and then the summer program as well and like Devon was saying I mean it was just really great for the girls a lot of our girls were going to middle school our children go to university so it was good for them to do the it was like uh
conflict resolution they had a vendor come in to help them with conflict resolution um etiquette class I mean that's all they kind of talked about and I believe that my daughter talked to me with the little issue she had at school and said the same thing like hey you know they they showed me this little confid resolution thing that I could use
with my friends and I actually had to go ahead and apply that so I think the program was really beneficial for the girls um Carrie here she wants to talk about her experience at our summer program too hi Southfield Public Schools Board of Education my name is Carrie McGee I am a
scholar of University K through2 Academy I this summer I attended the sound mind sound body summer course where we talked about social skills we learned how to use conflict resolution we learn how to
use things we would use in our day-to-day lives in school work in any real process in you know our day-to-day lives I am I myself I really liked the program because I got time to bond with my I got time to bond with my sisters
and I got to eat food they provided food for us in the morning and they proide they provided food before and after and we I just got I had a really good time bonding with everybody learning more about the staff that helped that helped us and learning
more about my chair sister that I haven't had a good bond with over the summer hello my name is Tori Levy I am a Southfield Falcons cheerleader and I attended this the S um the the sound mind sound
body program at vanderberg I enjoyed I enjoyed the Dr Smith program and I enjoyed the food that we got to [Applause] eat I'm not going to try to follow
behind that so I'm just going to end it with that thank you guys for taking time out your day let's present to you guys anybody have any questions for us I don't have a question um I just like to say thank you um over the last couple of years I've had the opport
Unity to come to multiple events um done by sound mind sound body and I think sometime um our culture um this demographic of people get a very bad rap for being laid or being rude they're has
been nothing but consant professionalism by every single member of the team and sound mind sound body and I say that every time I leave one of your events I think that the things that you do for our Community are absolutely wonderful
um I hope that you all keep going but the most important thing is the presence of black males and it is such a refreshing sight to see you all pour into these children um I've known Tori since Tori was a baby um and and I
absolutely love seeing you all down at the artha cheering and just the camaraderie it was absolutely wonderful so I can't thank you all enough uh my daughter did the summer school program and came home talking about and I did a dance battle and and then they showed me
how to hold everything longer and I was like they did all that after school and she's like mm I said did you enjoy it mm that's the best part of summer school I said did you learn but um I really thank you all um this is a great opportunity I
hope that you stay in Southfield um the Southfield Falcons are institution in this city that can never leave um you'll have a lot of disappointing people and I hope the sound mind and sound body becomes an institution here as well so thank you for the presentation great job we appreciate you and keep going and
thank you we want to make you guys proud of us for sure definitely proud board president the only other person I'd like to acknowledges Miss April Rogers because she is our state and federal programs person and without Miss Rogers pouring into the grants that are supply to the state of Michigan none of this
will be possible so kudos to miss thank you all transitioning to the next item on the agenda the opening of school status we originally planned for this meeting to happen the day after school started um but as mentioned we had power failure in
our community uh causing us to utilize 50% of our forgiveness day so I do want to lift that now to our community the state of Michigan allows us six forgiveness days for acts of nature
throughout the entire school year unfortunately southa public schools had to utilize three of their days the very first week of school due to power outages and um the storms that were in our community uh we are going to apply
to the state for an additional three days if we have to utilize the remaining days but I want our community to be aware that as the winter months roll in and building issues happen and weather uh is impending inclement weather may be
um an issue we have to take all of those things into consideration when we make those decisions but as of now we only have three days remaining sure remote will be an option um once we've exhausted all of our days we did come to an agreement with our um collective
bargaining groups to discuss the fact that if we do run out of days and our Scholars are still entitled to days that we would transition to that of remote learning so that is something that we are already preparing for throughout this process um I would like to thank
all of our partners we saw a significant difference in the opening of schools this year versus that of last school year uh we had a few glitches with Transportation but for the most part our transportation services went off without a hitch we didn't have those issues um that we experienced last year with
transporting our Scholars um we had food service ready and I believe I received a message one day that said they had waffles and sausage and hot breakfast so I was pleased to hear that and you see our students love to eat so that was the most important thing for them during
that time um we had uh an issue with Champions that I want to address headon we are licensed to utilize certain facilities for Champions to provide before and after service we cannot run those services without the state of Michigan signing off and approving those
locations we will not be affording um we will not be afforded an opportunity to have that inspector come back out to the Eisenhower campus until later this month therefore we are providing the scholars from Stevenson an opportunity to go to another location for the month of
September until we become licensed at Eisenhower there's no way we can work around that process so I did want to address that as well um okay um Staffing uh that was a
concern we had a lot of voluntary requests for staff to be transferred to other locations throughout our district as positions became available and we had some unol uh involuntary transfers happen as well but I would like to provide an update as to where we are
this evening so that our community knows that our HR department as well as our building leaders are working uh feverishly to ensure that we have certified staff in all of our classrooms Miss Foster if you go to the next slide uh we will go school by school for Adler
we are currently looking for for an ASD Teacher that is autistic um spectrum disorder and also uh one ASD par professional there as well and a speech pathologist you will see that the ASD Teacher is currently being filled by an
issn team member intent student support network and we also have a speech pathologist being filled by one of our contractors that the board uh generously approved during our August meeting at McIntyre we have one fifth grade vacancy you will notice that several of the
other vacancies have been removed I'm pleased to report that some of our staff that retired in June have decided to come back and they are now on board in our schools so we have one mikai par professional there and one fifth grade vacancy and they are in the process of
interviewing at Stevenson that's okay I know it's okay I know we said we wanted to move swiftly but uh at Stevenson we have a first grade vacancy however a recommendation has been made to HR from that building level leadership team as well as the fifth grade vacancy there is a recommendation uh to our HR department
and when it says there's that there's a recommendation that means that the HR department begins to move forward with negotiating with those candidates and hopefully get them solidified in a timely manner to fill those classrooms um there is still one Spanish vacancy and one social worker vac
vacancy at Bernie uh the sixth grade math position the recommendation has moved to HR you will see one ASD vacancy again that's the autistic spectrum disorder uh EI vacancy emotionally impaired and the pair of Professionals for those classrooms as well it comes as
no surprise and we've been discussing it for some time that our special education department also known as issn intense student support network is one of our greatest needs and you will see at the end of this presentation how one can apply because we are very much interested in uh garnering additional
candidates to fill these vacancies Thompson one PE teacher one Elementary resource teacher again that is within the issn department one ASD vacancy and four ecdd par professionals at Levy one CI teacher
again in the issn department two ASD par professionals the sixth grade science teacher I'm pleased to um share that there's a recommendation having been sent to HR along with that seventh grade science position because I remember that being an issue uh with us last year as
well so both of those have recommendations pending at the High High School one math vacancy one science vacancy one band vacancy and I want to address that band vacancy for just a moment you may recall that um our previous band director accepted a
promotion in another District to become an administrator leaving us without a band director I would like to publicly thank Mr Lesean Gary for stepping up and accepting the uh position as band director for our Scholars for this year
but that still left a band vacancy there um to replace our previous director and we have a 0.5 vocal music vacancy there at Southville High School for the Arts and Technology again the staff um are in the process of interviewing uh every day
I think we have one more at University there was a second grade vacancy they have sent a recommendation to AAR to fill that position and that person has accepted as of this afternoon the fourth grade vacancy the recommendation has moved forward to HR and that person has
accepted the sixth grade math vacancy there's a recommendation for that position and there are two other interviews that were scheduled this afternoon I've yet to receive that report because we are here this evening in real time KLC our site-based program
uh one next step ASD Teacher one next step resource teacher one secretary three sxi teacher vacancies and again you'll see that those are being covered by issn team members and one SX XI par professional next slide busy I'm pleased
to announce that we have made some progress there however we still have uh one es ecsc vac preschool vacancy again that falls within issn one speech pathologist and one
ECS 0 to3 teacher that was a lot how to apply because we are very interested in garnering additional applicants for for our pool um stha public schools has a link under the Department's tab but to
be completely transparent our website is under construction and it is not easy to navigate even for me the superintendent so as we are working to improve our systems you can go directly to Oakland schools select their Human Resources Tab
and go through this process to search for Southfield Public Schools job openings we are part of the Oakland Schools human resource Consortium so all of the jobs that southa public schools has available can be found on the
Oakland schools website this is the process and our website will be fully functional relatively soon um you can go directly from our site but in the interim we strongly suggest you go to Oakland schools please send that to anyone that you think may be qualified
for the position I've had a chance to speak with several parents as I've been out in the schools the past two weeks and some of the parents said I seem to work really well with students do you think I'd be a great candidate for a pair professional position I strongly encourage that they apply and the worst
thing that we can be told is no but I do believe that if you meet the credentials and you already have the experience working with our Scholars that many of our families would be great candidates for some of these positions any questions trustees um so first I want to thank you because this was a direct ask
of mine um I think that in the lens and and the hope to be more transparent I think it's easier for the community to see this than to just look at our um talent management report so
hopefully this is useful uh my second ask is that we continue to see this until everything says zero um the other piece to this is that our hope is that in broadcasting
this someone will see this that really wants wants to be an educator that really wants to work with extremely good kids highly dedicated staff and really engage parents so really this is a plea
for anyone who is looking to graduate college this year or in December or any retirees that want to get back into the classroom please think about Southville Public Schools we really need great teachers there is a teacher shortage and
we are looking to have the brightest and the best um so thank you Dr Green to you and your team um for putting this together and uh the expectation is that we see this at some point become z0000 and there's no need for it anymore um so
I appreciate that trustees is there anything else regarding um this presentation yes ma'am for University it's great it's not listed were we able to fill that position there were
interviews scheduled this evening for fifth grade so that's why I took that off I did okay just making sure we're hopeful that one of the candidates this evening and I will say that we're very pleased to share that some of the candidates are actually our parents that had gone back to school to earn their
teaching certificate and we gave them um Advanced interviews to ensure they know our system they've been parents in our system and we wanted to give them an opportunity to present their skills to our interview panel and several of them have been offered positions okay
perfect uh so Dr Green um item number c I am going to ask that we table we do not have two of our trustees here and because this was regarding the um sale of our property it is important that all
seven of us are present so I will ask that we table this this evening and return back to it at our study session in two weeks received for president the next item is that of the legislative update I did include that in
my weekly memo to the Board of Education I didn't know if anyone had any questions regarding that component I do have a legislative breakfast scheduled for this upcoming Monday with the Oakland County superintendents and our local legislators so if there's any that you'd
like for me to lift please email me that directly and I will carry that forward to meet with them understood thank you next we have our busies director's report Dr Thompson good afternoon board board president board trustees Dr
Green good afternoon good evening evening sorry all right so um welcome back welcome me back too for the 2425 school year so this is my September report and I'm reporting on August numbers for this
report so I wanted to start off with um thanking Dr Freeman um we said she's Unstoppable thank Unstoppable thank you uh Deputy superintendent Dr Lena Freeman um our staff came back on August 15th
and we had um a jam-pack schedule with our preservice training um the following week we were supposed to do home visits and open our classrooms and with the uh District closures we weren't able to do all that so um our teachers came in but Dr Freeman stopped by um she came in on
that Friday and with her tennis shoes and just knocked it out so she threw away trash moved Furniture she set up classrooms um really helped out with a lot of things so we really do appreciate her support um and helping us open on
time and be prepared for our families to come back to busy so thank you Dr Freeman [Applause] so um the next piece is the enrollment so um for the summer summer we had our
um our Early Head Start programming session So currently we have 16 um students enrolls students and pregnant moms enrolled in the Early Head Start program zero vacancies and then we have five on the waiting list and then um for August numbers for the projected
students um enrolled we had 75 um enrolled 53 um that were not 53 um vacant slots for gsrp we had uh 62 enrolled in 30 vacant slots and we have more students enrolled since then so
I'll be excited to report for next month as well um and then again with um IEPs with individualized education programs um we have five of the students who are enrolled with IEPs um we have one referral and then of
course our compliance for Head Start is 13 and for Early Head Start is one um so preparing for the 24 2024 2025 School opening um right now we use the child plus database um due to increased enrollment the charges exceeded the
$5,000 threshold due to the um increased gsrp um students so we're excited about that even though we're paying more we do have more students um and then for family engagement for the month of August we held lots of um parent
orientations and preparation um to enroll our students in the program and then I already mentioned the preservice training and then for Staffing uh we currently have um two teachers it says three there but in August there were three teacher vacancies and four teacher
SE vacancies we've been um interviewing candidates um every week almost every week except for the preservice training time and then we had our busy preschool welcome back we started school on the 3rd of September um but we ended up having our um welcome back for all of
our children and our families um this past Monday September 9th so we had our partners at busy it was really exciting to see all the new faces and the returning family and to have our partners there uh thankful uh thank you to the southa police department they had
a representative there we had clergy there Mr Mark Ingram was there um trusty Joyce was there and we had Mickey and Minnie Mouse and it was fun so it was really nice the parents were excited to be
there oh I forgot and then head start awareness month is October 2024 so I'll I'll be sharing how we will um celebrate that thank you trustees any questions for Dr
Thompson hearing none thank you Dr Thompson thank you so much public participation if you wish to address the board regarding a school related issue that has not yet been resolved by School administration please submit a comment card immediately comments are limited to 3 minutes per
individual as a matter of fairness speakers with complaints against individuals are asked not to mention any persons by name complaints concerning employees pursuant to board policy 9130 should be brought to the attention of School principles or other administrators before coming to the Board of Education your cooperation is
appreciated Mr Gunther good evening board good evening Mr Gunther as you know we share common fence line and walkway Mr cers crew has done an excellent job trimming the trees in the
walkway and and uh leveling out the weeds that are in there the thing is that they stopped at the end of the walkway it did not read or Edge the rest of the fence
line which is my lawn man does on my side of the fence I was hoping that you know your man would do it also I know it's two different Crews one does the mowing one does the edging
and you know I would like to see that done you have to uh the long guys have taken care of the invasive weeds that grow on the gate to
the Greek Creek and I've gotten a hold of uh Oakland County Water Commission to clean up the the creek itself you know so everything that you do is very much appreciated uh Mr CER has done his crew has done an
excellent job we are you know my my neighbors and I are very well pleased with the walkway the kids going to University K to2 have a nice clean area to walk through so that's very much appreciated thank you you're welcome
thank you oh you got it okay um Marie Banks good evening um good even welcome back everyone I just wanted to start off by saying thank you um as you know I have two students
at University k12 and at our jump start I saw Mr James Jackson I saw Dr Green I saw board president Ashanti Bland vice president uh Miss W Deval and we all were in working in the trenches same
thing for the first day and it takes all that I came before you on the last board meeting and said we have to extend Grace and we have to work together as a community and we did that were there bumps in a row absolutely are we getting through them absolutely um I stand
before you congratulating or thanking um the counselors the teachers the administrators at University that are tirelessly working hard to make sure our students um continue in the Excellence that has already been established at
University um we also are excited because we have our first fundraiser coming up next Monday is a Scholastic Book Fair uh email went out to all the parents um it starts Monday it goes all next week and I think we have a
late day on the 19th so you can come in the evenings for that day um but just stay on the lookout for University we are still excuse me the 17th I'm sorry um the L day is on the 17th thank you um but there's so many great things I also
want to say that for parents that are have eighth graders in other schools to still consider um university as a School of Choice um my daughter just got back from Johns Hopkins this weekend who's being recruited to play basketball but the first question they asked me to send
them before they even thought to watch her play was send me her transcripts and send me her course selection for her senior year and it was not only after I sent that they said okay you can come but then after she come came and she
played well they said okay for us to officially recruit you we have to get your resume we need to see official transcripts and we have to submit it to admissions to for them to clear us to recruit her and I was proud to submit a
University transcript that was able to show cuz the coach said if you you have straight aids with no AP classes I'm sorry I can't recruit you and I was proud to say I had a student with 10 AP classes that only happens here in
Southfield I promise you so when you all are thinking about choosing what school to attend still consider us we're getting better and better thank you again to all
the members who supported us this week I saw board president superintendent out with the crossing guard it takes all that and so continue to support us and we thank you thank you um so on I'm going to piggy back off of that because
I would be remiss if I did not say thank you to three people who worked extremely hard to get you the schedules that you ended up having at University and that is Miss uh Nisha Harper Miss Monique green and Miss jonita Jones um many of
you do not know they worked a 13h hour day to push out those schedules and um it it was it was a growing pain I'm not going to sit here and act like everybody was making friendship bracelets and having a jolly good time the bottom line
was they got it done and for that I'm grateful and um I I don't think that people realize the dedication of of our staff um in that building but those counselors pulled off an act of God um
in those 13 hours and I just did not want to let this go by without saying thank you to them um so thank you to everyone thank you to the parents that I see in the Halls at University K12 I know this is new a K12 has never been
done in Southfield Public Schools you do not see them um too much in our district I mean in our our state um so we're doing something new um I think it's going to be fruitful thank you for this PTA Lord
Jesus I see y'all more than I see my mama on suay at dance at Kroger y'all talking about the boosters where's the band we got football but it's it's that Village um that reminds me that
Southfield is still home cuz that's what I had coming through shos Thompson and L I can never do wrong because somebody's mama was always standing there and you all all are those moms and so thank you for that I I truly appreciate you all
and um you know thank you for spearheading and leading the charge toward positivity um it is greatly appreciated and and I just wanted to make sure that I lifted that so thank you Miss Banks and thank you you know I I as my son would say y'all gang gang
um so thank you all so much for everything you do we really appreciate you the counseling department said you're welcome board president thank you in real time well I'm I'm glad that they're watching I should have known um moving
forward we have action items we have the consent agenda approval am minutes for August 13th and August 15th is there a motion on the floor to open and approve the consent agenda I open I motion to
open and approve the agenda support it's been properly moved and supported is is there any discussion surrounding the consent agenda of August 13th and August 15th hearing none vice president please call for the vote trusty do yes trusty
yes trusty Hollow yes trusty Johnson yes yes motion carried thank you uh report 6212 um busy Center for Early Childhood Chiller replacement installation this is using Head Start funds and the 2023
building and site Bond um trustees if you need Dr Green to elaborate more this has been ongoing now for the last year and a half I believe um so this is a continuation of that Chiller uh replacement and
installation do you have any questions for Dr Green at this time and for the community you probably heard us mentioning uh this Chiller off and on this was a process getting this done at busy but it's much needed and so
complete this will be the completion of it all and um we just need to open and approve is there a motion on the floor a motion that we open and approve report 6212 sure it's been properly moved and supported is there any other discussion
surrounding this hearing none vice president please call for the vote trusty yesy yes trusty Johnson yes just yes myself yes motion carried thank you
report 62221 as you all might remember at our last meeting this was brought in front of us for information only this is the ly pre purchase equipment based on the 2023 building and site Bond as you all
may recall we are being proactive to purchase what we will need for the future so we can um mitigate the long lead times um does anyone have any questions regarding these pre purchases uh for this equipment um by the way I I
do want to say that I went by ly um and the bathrooms um look amazing My Hope Is that the towel dispensers were put back where they should be wonderful um but I'm sh shaking my head to say yes they
will be if they have not already okay I will check with principal Jackson but um shout out to Ley they doing amazing job of keeping that building clean um it looks good those bathrooms look amazing so it's good to see um the taxpayer
dollar at work um other than that trustees is there a motion to open and approve uh report 62 1221 I motion that we open and approve report 6211 support it's been properly moved
and supported is there any discussion hearing none f president please call for the vote trusty Johnson yes trusty Hollow yes trusty BL yes yes trusty
yes motion carried thank you um report 6301 and 6302 are both uh for the Stevenson project one is for the abatement process the other one is for the project coordination and air monitoring as you
all recall um we discussed discuss this at length and TJ actually gave us a um description of what the air monitoring would be um and also the abatement process we are now moving this to be
actionable is there a action um a motion to open and approve report 6301 and 6302 for Stevenson I motion that we open and approve report 6301 and
632 is there any disc discuss oh it's been properly moved and supported I heard you I'm sorry um is there any discussion regarding 6301 and 6302 yes for president um I have recently or sometime ago asked for a
foer for this company and I would like to see it before I make a vote um for the benefit of all Southfield students and the entire Community I'd like to be informed of what I'm voting for
may I ask um so you foiled the company no I didn't do anything I had asked for one so you you would have to foyer you you asked for a foyer for the company correct so you as a trustee would have
to foyer the company itself um the district Dr Green would you the district does not uh fo individual companies sometimes there are fees associated with foyer requests and the foyer request has
to be specific to a certain item or a certain time period if it's something you need us to assist you in drafting we can do that I do that okay I know how to do it for you okay yes thank you so we have um report 6301 and Report
6302 I understand that um trusty Holloway would like to abstain from voting at this time is that correct or she can vote or you can vote no I V okay understood um is there a motion to open and approve report
6301 oh we did it so we separate we did okay okay um is there any other discussion so can I ask for the record um are you do you want to continue with 6301
and 6302 or both of them both of them okay I'll call the vote okay uh trusty Holloway no trusty Bel yes trusty Bland yes myself yes truste Johnson yes 4 to
one motion carried thank you uh report 6309 mespa agreement Dr Green yes I am pleased to Ann announce and I see that we're joined here this evening by the mespa president uh to announce that we have a tenative agreement which is a successor collective bargaining
agreement with mespa this will go through June 30 of 2026 wonderful and it's already been te and ratified on their end if the board um decides to vote in favor of it tonight we will work with them to immediately get those pieces in place
for them wonderful um trustees you've heard that there is an agreement m m um on the table for Mesa um is there a motion to open and approve report 6309 I motion that we open and approve
report 6309 support it's been properly moved and support it is there any discussion surrounding report 6309 hearing none report president I just want to correct myself when I looked up and I saw Miss Phillips and I said we were joined by the president
that's a different president different she's the es es it's been a long day you already heard I was directing traffic right so please forgive me that is our Esau president so I just want to clarify that for the record understood is there any other discussion
surrounding report 6309 hearing none vice president please call for the vote myself yes trusty gland yes trusty Bel yes chy Johnson yesy yes motion carried thank you thank you
report 6310 Food Service RFP as you all may recall at our last um meeting we did um put in front of us for information extending SF services this is a different one which oh this is a different RFP okay this is a different
one this is the one um where um we are working diligently to be proactive you approved the SF contract for one year this is to ask the board if we can go back out for RFP earlier in the school year versus waiting until the end to
ensure that we are not asking for 30day extensions when the summer months come out so that is what this request is go out earlier um so report 6310 is a request for um us to start going out in January is that correct that is correct
um yes okay um trustees you've heard the request of the superintendent is there a motion on the floor to open open and approve report 6310 to go out for Food Service rfps beginning in January of 2025 I motion that we open and approve
report 6309 no 10 10 I'm sorry report 6310 she was doing traffic as well understood support it's been properly moved and supported is there any discussion surrounding report 6310
yes um 6310 is there an extension on this one is I know it's one year we're we're trying to avoid having having to extend okay so that's why she's asking to go out for it in January other than in six month the six month Mar so the
company that's there now would have a opportunity to apply again everyone everyone would it would be an open bid process okay thank you yes ma'am is there anyone else for discussion hearing none Vice president
please call for the vote myself yesy yes Johnson yesy yes Glen yes motion carried thank you report 6311 Personnel Action Report trustees you
have the action report in the back of your packet before we begin discussion please remind yourselves that we will need to open and approve report 6311 I request that we open and approve report 6311 Personnel Action Report
support it's been properly moved and supported is there any discussion I do Dr Green number five yes ma'am um is is that solidified as of 5:00 this afternoon there was a another meeting to
move forward in this direction um I would like to keep um a breast of that situation please thank you number 13 I believe um number 13
um has made a verbal um ask have we been in contact at all oh we have not um uh we would strongly suggest that individual put that request in right understood thank you yes ma'am number
24 is that complete is that that transition yes ma'am trustees any other discussion surrounding the talent management report do the chair yes um number
nine why the adjustment when the the um position is the same the is a it is um an additional time so once staff members have 30 plus years they move to a different Lane in our collective bargaining
agreement okay it's called out in our our CBA okay thank you you're welcome any other discussion surrounding the talent management report hearing none vice president please call for the vote trusty Bel yes
trusty BL yes trusty H yes trusty Johnson yes myself yes unanimous motion carried thank you um for information items I would ask that Dr Green um report out on report 6 312 through
report 6314 considering they are all related to Head Start and busy Center for early childhood education yes Madam president um 6312 is the updated policy Council bylaws there was a policy council meeting earlier today unfortunately I
had a conflict I'm not sure if any of the trustees were able to join that but that is required by Head Start that we uh continuously update our bylaws for for the busy Early Childhood Center you all received a copy of those and um we were able to address any questions that
may have come forward the second is that of the busy early childhood education center staff handbook so that we have a set of norms and expectations um across the entire Early Childhood Spectrum there at busy the third one is that of
ECE subhub to ensure that we have adequate and qualified staff to fill in for vacancies where they may occur throughout the year here just as we have with Kelly Services for the subs in our K12
space Dr Green do you need any of these to move to be actionable this evening um from what I understand uh these would need to be approved in order for us to um move forward be in compliance that is correct um if it's the pleasure of the board we do ask that they move forward
unfortunately with us having to cancel our study session due to the power outage um everything is time sensitive understood trustees you've heard the wish of the superintendent um you've all had the bylaws and the policy is is see that's
phone oh okay um you've all um received a copy and hopefully read through all of these um is there a motion on the floor to open and approve these reports a motion that we
open and approve reports 6312 through 14 support it's been properly moved and supported is there any other discussion surrounding 6312 through 14 board president if I can just add I did receive a message that trusty Joyce
was on the policy council meeting earlier today um thank you for that um any other discussion hearing none vice president please call for the vote trusty Hollow yes trusty Johnson
yes trusty Bel yes trusty GL yes myself yes motion carried thank you uh report 6315 uh school resource officer contract general fund I'd like to point out that um in all the time that we've had a srl
we have never had an actual contract so this actually is um setting a president uh between us and the Southville Police Department um so I will allow Dr Green um to have this conversation I would also ask that if this contract is
finalized and needs to be approved by the board that the trustees make this an actionable item Dr green board president I asked that um if it's the pleasure of the board it becomes actionable it has already gone before city council and they to approved this contract this solidifies the agreement between the
Southfield the City of Southfield and the Southfield Public Schools whereby it outlines the specific amount of monies that we would pay toward the SRO we split the cost of the salary uh with the city and that of our school resource officers it also outlines the number of
school resource officers that we will have in our district and it is a binding agreement for five years which is the maximum amount of time that uh district and municipality would enter into such agreement trustees you've heard the ask of the superintendent would anyone like
to put a motion for it to open and approve report 6315 which is the contract between us and uh the Southville Police Department for our school resource officers I motion that we open and approve 63 report
6315 support it's been properly moved and supported is there any discussion um yes um Dr Green you said that we split 5050 with the police department or the city well with the city because the
police department fed are they are funded by way of the city so we do split it with the city with the city yes okay thank you any other discussion vice president please call for the vote myself yes trusty Bel yes
trusty Bland yes trusty yes trusty Johnson yes unanimous motion carried report 6316 cognia accreditation fee fiscal year 25 this comes out of General funds thank you board president um many may or may not be aware that
Southfield Public Schools is one of the few school districts that are fully accredited uh by cognia which is our the national accreditation agency and every so many years you have to go through a re accreditation process we also have
annual fees that we have to pay to the accreditation corporation that being said this is our accreditation year and as a result it is a $20,000 charge for them to come out and actually do the accreditation visit to ensure that we are able to maintain our standing we will receive a partial credit toward our
annual fees as this visit occurs um Dr Green do we need to pay the fee before they come out we do understood when are they scheduled to come out November of 2024 trustees I'm
sorry go ahead chair yes ma'am and when what's the Cadence of them coming out is this like every every five years every five years yes we are accredited for five years we pay an annual fee which is less than the accreditation fee um to ensure that we're maintaining our
accreditation and and let me speak a little as to why the accreditation is so important when our Scholars apply to go to colleges and universities they ask if you're graduating from an accredited school Andor district and often times Scholars don't know and they click yes but if they were ever challenged to that
application it could backfire at one point there were two different types of accreditation and we learned that one was not technically an accredit accrediting agency so many school
districts had acquest to the Lesser cost and did not have full accreditation Southfield maintained both accreditations to ensure that our Scholars were able to go to the uh postsecondary schools of their choosing Dr Green is there a need to make this actionable this evening I
heard you said November would there be any other information forthcoming regarding this not regarding this item and if um miss summer callwell KS had it her way she would very much like for this to be actionable is that true miss summer Codwell
KS I got it um trustees you've uh heard and seen the nod of Miss summer Codwell KS and Dr Green um if it be the pleasure of this board uh is there a motion on the floor to open and approve report
6316 I motion I motion that we open and approve report 6316 support it's been properly moved and supported is there any other discussion surrounding this report hearing none vice president
please call for the vote myself yes trusty plan yes trusty H yes trusty Bel yes trusty Johnson yes motion carried thank you uh financial report and monthly bill dispersement I will defer
to our board treasurer for this to report um there is nothing to report this evening but board Treasurer I would like to lift that um our Auditors are in the district uh for the next several weeks going to that n I'm sorry um I I was actually going to say
that it I'm assuming that by the time we have our study session we might have a prelim preliminary uh finding from our Auditors two weeks no they don't move as fast as you for president um yes well I move quick
they will they will probably have that in November um so we will uh discuss in November but I will lift that during our next study session um we will get more information um from the treasurer we did
have a conversation about um her process for going through the monthly dispersement and the financial report and we have some policies that we also need to update so that will take place in two weeks as well thank
you oh look where we are we are at for the good of the order um so I'm going to take this time to remind everyone in the audience that there's a dress code in Southfield Public Schools and I know
that it's hot but um the crop tops are against dress code so I if your top can be confused for a sports bra you are out of compliance um if your shorts could be
confused for underwear you are out of compliance um I I fully support this Administration and and asking our students to either change clothes or to go home it is a distraction you cannot go to work
wearing some of the things that our students come to school wearing so we will say it again oh and we're revisiting that policy as well we have heard um from those of you who are in support of refining our dress code I will not use the bad word that starts
with the U um I will use a euphemism for it um refining our dress code to ensure um not just that our Scholars are coming to school with respect but for safety purposes as well um so I just wanted to
lift that also we know the parking lot is an issue on many campuses um we appreciate your patience um Dr Green we are getting pedestrian lines drawn at the youu we are getting pedestrian lines drawn and we are also getting no parking
lines drawn specifically along the athletic field area and um so I just wanted everyone to hear that piece um we are aware also that at the U there is um we're we're using all the doors now
right so students can come in and go out of every door and we know that they lock at a certain time um I was over there today parents uh check your you newsletter uh um Dean Bowden has asked that if your child is coming in late
drop them off at the front door if they're a middle schooler don't drop them off at gwing that door is locked what is the front door board president the the front door is the door by the main office the main office by the rock
where the windows are gwing where the illustrious Southfield LR sign used to be for all you Chargers I don't think um hey girl hey um so I just wanted to make sure you all knew that we are working on
um a different access route for g-wing but until we get it if your students come late could you please drop them off it's going to start getting darker I don't want kids outside while it's dark or trying to walk around so parents if you hear this or if you know someone
that drops their baby off to ging please drop them off at the main office door if you will be around ding after the first bail um did I have anything else for the good of the order oh welcome to all the new administrators and secretaries and
teachers we're super happy happy to have you welcome to all the new families um I believe in the fall will we be opening up testing again are we oh for the you for the you yes a lot of people have so
we are meeting as a committee to discuss any modifications that we'd like to make to the application process um we will have a test we will have a test this fall probably in the month of November and then we will have one in the very early
spring so March and that will conclude we will no longer host summer testing sessions understood picture day is tomorrow also parents so we had one yesterday too at the other school y'all don't don't forget don't don't let your babies eat the Y the Danimals yogurt in
the car and then they don't their mouth so they had the milk mustache when they go to take their picture not our mine will she she loves eating stuff in the car and not wiping her mouth off um so uh that's another thing oh congratulations to Aller and Stevenson
they were both featured on the news during the first week of school great job to both of those building leaders and those Scholars and that is um all I have reminder uh presidential debate comes on at 9:00 this evening have your Scholars watch it um th this is
potentially going to be an historic um presidential year so have your Scholars watch it I'm sure uh some teachers are offering extra credit um I know they used to do that but I'm old um and that was it forent order oh through through
the chair okay Edler is having a a ribbon cutting on the 25th at 5:00 p.m. 5 to 6 thank you you're welcome anything else for the good of the
order hearing none um let's see here future meetings uh we have our next meeting coming on Tuesday September 24th special board meeting at 6:00 p.m. and then our next regular board meeting is at 700
p.m. on Tuesday October 8th this meeting is adjourned at 8:21 thank you everyone have a great night it's my