Good evening everyone. This is a meeting of the Southfield Board of Education in public for the purpose of conducting the school district's business and is not to be considered as a community meeting. There's one opportunity for public participation
during the meeting and comments are limited to three minutes per individual. The board will listen to comments but may not respond during the meeting. If you wish to address the board, please submit a comment card immediately. Roll call. Telicia Bel, board president.
>> Good evening. Leslie Lovemith Thomas, board vice president. Good evening. You bet Deval, secretary. >> Nicole Dancing, treasurer. >> Amanda Johnson, trustee. >> Julian Hollow, >> Jennifer Green, superintendent. Taking minutes this evening is Miss Carolyn
Foster. And technical support is being provided by M1 Studios. >> At this time, can we all stand for the pledge of allegiance? indivisible with liberty and justice for all. Now we will have our board matters
trustees. So, um, last week, I believe it was, um, we had the pleasure, a few of us, myself, um, for secretary, superintendent, attended the band, um, banquet, the end, their end of the year banquet, and it was so nice. Um, it was
truly a celebration of all their hard work, their efforts. Um, and the parents came together and really put together, um, just a really nice event. Um, and for the first time, at least to my knowledge, the students and board
members were presented with a collage of all of the different band events for that encompass all the seniors. Um, so it was really nice. The students all received theirs. Mine is at home. We included it in um my daughter's uh end
of the year celebration events. And I believe we have some parents here who want to present um a an official plaque for uh the board office. >> He's the president. >> The president. Yes. The president of the
booster club. Hello everyone. Good evening, Madame President and the rest of the board and superintendent Jennifer Martin Green,
Chief Jackson. Um, thank you so much for this opportunity to say a few words. Um, to thank you all for your support throughout the year and to present this plaque to the board and to you all individually. Um, I just want to say
that we had an amazing year as the marching band. Um, we are a conglomerate of both schools, Southfield ENT as well as University High in including our eighth graders at University High. And so it's
a big family that um includes the students as well as well as the parents, but most importantly the students. and we couldn't have made this all possible without the help of the administration. So, we thank you so much for allowing us
to participate in all of the events because we know that it starts from there. You know, we fill out that paperwork saying, "Can we go?" And then you say, "Yes, you can." And then we do all of the other organization behind that. But we just want to say thank you so much.
um some of the things I don't know if everyone is um a breast of some of the activities that we do throughout the year but it started with uh Labor Day uh the UAW parade uh we also participated for the second year in in the in a row
we were selected for uh America's next I'm sorry America's Thanksgiving Day parade which uh was a big hit and then uh we rounded out our here by going to Marty GR and we just cannot say enough
how much um support we received um headed by Superintendent Green. Thank you so much for making it all possible. We really needed that extra support with the transportation and that um subsidizing the other efforts,
fundraising and um other funds from our families made it possible for us to go where we participated in two parades this year. And this was the sec this was actually our first time um back at Marty Grass since before CO. So this was a big
thing. This was something that these students, it's a group of students that have been here since COVID 21 and they never experienced the Marty Cra parade. So some of them were a little bit tired, you know, after we did that seven mile I
think it was seven miles we did. Yes. Per parade. Yes. So they were tired but um it was a good tire. So we just want to say thank you so much. Um, also and I can't I don't want to not say thank you
for the Southfield Pavilion making it happen. Yes. Um, in the past we have definitely used some of our Southfield partners venues and um to be able to have it at the Southfield Pavilion um it was just so meaningful
and um it was just another took us to another level. So, we just thank you so much. And um we have one plaque specifically for each of you. Um a couple of them have been framed. The others you can get a frame of your
choice to match your decor at home, but we have one for uh the board as a whole that you can hang uh I guess in the board office. And then we have one, like I said, for each one of you. And um Dr.
green, you can get yours back. And thank you again. >> So, while she's giving out the plaques, I think it's worth um mentioning. I don't know how much of the community knows and understands how much behind the scenes. So, Miss Peoples just
mentioned some of the events that the marching band was able to participate in, but many of the um members have already been able to um be admitted with scholarship opportunities um band
opportunities at the collegiate level because of the connections and the networks um the private auditions and um them just kind of bridging the gap for for our students, for our graduating. well are now graduated um singers who
are on to the next chapter and so the marching band um as was mention it mentioned is collaborative for both of the schools and I think it's really something um yes and uh Mr. Gary works, you know, very diligently, but I think it's something
that is worth promoting to our families that um it's really the best of both worlds for the students to be able to participate in the one um band because they do they have a lot of opportunities um that really help take them to the next level. So, thank you for your work
and uh and Mr. Gary as well. >> Trustees, any additional board matters? Um, I do have a word matter through the chair. Um, just real quick, um, again, um, as it relates to the band, it is the work of all of the people behind the scenes, the parents, um, that are
support of the program, Miss Peoples and all of the organizations and groups that she brings together to make this happen. So, thank you to all of the people that put the, um, motion and the motor in place to turn that band in the right direction. Um I just wanted to update you all on GRC which is government
relations um committee. Um the primary focus this month and this year is to make sure that our legislators are aware of the school budget. Um typically our school budget should be approved by the end of July. It has not been over the last couple of years. By the end of June, excuse me, by the end of June.
Strike that. By the end of June. And it has not been over the last couple of years. So Michigan schools are entering 2026 budget cycle and facing a real financial pressure and policy risk. Um our districts are making hiring, staffing and program decisions and it is very difficult without a timely budget.
Um where it will it doesn't align for a clear picture. Um a late and non-transparent budget process is unacceptable. Funding below inflation is a real cut um to schools. The school aid fund must be protected for K12 students.
The state must commit a long-term plan for funding adequacies um inadequacies and transition of our state's funding to the 21st century and a different weighted formula. Um there's also a a group that have put um that have come
together in a different state that are working on the IDA um and funding and focusing it focusing that they do cover at least 40% of the funding. And lastly um the GRC will not be meeting for the month of July and August. We will then uh reconvene in
September. Um and thank you so much. >> Thank you. >> Good evening. >> Good evening all. >> Good evening. >> Um I have a board update for the university closure swing spaces and
transition plan. This is for the community for the board and well as the one as well as the ones that are viewing us. Um, during the closure of the university, parents will have the opportunity to tour the designated swing space
locations where students will be housed during construction. The viewing schedule is as follows. Eisenhower, please, Dr. Green, corre uh, correct me if I'm wrong with these dates. Eisenhower, July 21st.
Vanderberg, July 23rd. Southfield Regional July 20th. These sites will serve as the temporary learning environments for approximately three years until the new university building is complete.
For the fall semester and moving forward, students will meet each morning at the Southfield Public Library where district buses will pick them up at staggered times and transport them to their assigned swing space schools.
This system is designated to ensure smooth traffic flow and safe organized student movement. There's a groundbreaking ceremony. The groundbreaking for the new you is scheduled for July the 14th at 10:00
a.m. The event will include food trucks, tenant um tents, air tented areas for shade and seating, gift bags for attendees. >> Board President, if I may, I think one of the dates you lifted was July 23rd.
And um just for correction, the South Regional campus is on July 20th. The 21st is for that of Eisenhower and the 22nd is for that of Vandenberg. Okay. So there is no tour on the 23rd.
>> Okay. 22nd. Thank you. >> You're most welcome. >> Oh, I'm sorry. This is information I received from the advisory committee. We meet every Monday with Dr. green and some of the members of the the um audience here.
Um the ground breaking is July 14th, 10:00 a.m. and I explained the other things. Um this will be community focused celebration marking the official start of construction. There has been a recur a recurring
question regarding whether a movie theater will be built in the new facility. >> Please No. >> Please and thank you. >> No. >> No.
Thank you. >> Any additional board matters? Trustees. >> Just for clarity, there's no for July 23rd, right? >> No July 23rd engagement. and to um the uh lift regarding the uh groundbreaking
ceremony because there will be limited uh seating. Invitations have gone out and people are RSVPing. If there's someone in the uh viewing audience that it feels the need or urge to be in attendance, they should reach out to the district immediately.
>> To the chair, I have one question as it relates to the move. Will these dates or have these dates been published? >> Yes, they have. These dates have been published, shared with the community on um a number of occasions. So, I'm glad that Trusty Holloway is reiterating that. We've also asked people to RSVP
for these tours. And we want people to be mindful that while we're opening the space for them to come in and see where their children will be in the fall, there will still be projects happening at these schools and boxes because we're moving schools out, we're moving schools in, we're cleaning them, we're
freshening them. So if people are coming anticipating a perfectly arranged classroom, they will not see that. So I want to level set with everyone. There will be boxes upon boxes upon boxes and there's no food being provided at these
tours. The food trucks that were referenced are at the groundbreaking ceremony only. also relative to the transportation, we have asked parents to um record that information if they are going to need the transportation for the next three years for their scholars. So,
this is a continuation of the conversation as Trusty Holloway lifted. Uh we meet every Monday with no less than 30 people around the table and this has been ongoing all year and will continue throughout the summer. So, thank you for that. >> Thank you, Trustee. Thank you, Dr.
Green. Speaking of tours, um, since we just lifted those dates, that will be the only date that will be for those specific tours. While I know the community is very excited about all of the things that's happening and all of the changes, please sir, please, ma'am,
do not try to get into our buildings to see all of the changes and to go through. We have explicitly asked, and that goes for staff and anyone else, please do not try to take your own personal tour of the buildings. We have lifted those dates and we'll be happy to
open the doors when it is time. Thank you so much. One more lift. Parents, please sign your children out. I know we just have a few more days left of school, but you sending your child a text message saying that they can leave is not adequate.
Please come in. Please abide by all of the rules that you know that we have set in place so that your children are signed out of school properly. Thank you so much. Now to the report of the superintendent.
Thank you board president. This evening I am very pleased to share with you uh present to some and and reintroduce to others an amazing individual serving in our district who provides a plethora of
resources to the Thompson community. Um Miss Christine Jackson who is one of our social workers who is with us this evening. So if you would just watch the viewing screen for just a moment and then we'll have Miss Jackson come up. Hello, my name is Reetta Washington and
I'm a teacher here at Thompson K8. I have chosen to nominate Miss Christine Jackson, our school social worker, for the employee of the month. Miss Jackson is an amazing school social worker who makes a huge difference for scholars,
families, and her colleagues. She often helps with things that go far beyond academics, such as mental health support, crisis intervention, family communications, community resources, conflict
resolution, and creating a safer school environment for all. She is knowledgeable and always willing to go that extra mile for anyone who crosses her path. We are so grateful for everything that she does to support us
all. Thank you so much, Miss Christine Jackson. Excuse me, Miss Jackson. It's me. How are you? How well are you? >> Good. I'm here to surprise you as the employee of the month for South Public School.
>> Oh my goodness. >> Congratulations. May I? >> Absolutely. >> Oh wow. You were nominated by a colleague who said that you make this environment an amazing place that you are full of resources and that you
handle conflict resolution in a manner that no one else has been able to do. So these are for you. >> Wow. >> And we'd like to invite you to our board meeting on Tuesday if you are available. Okay. >> So that we can present you to our community as one of the shining jewels
of South. >> Well, thank you. I appreciate that. Thank you. >> All right, Miss Principal, you >> congratulations, Miss Jackson. >> Wow. >> Thank you for all that you do for our community. >> I love the surprises. >> Oh my goodness.
All right, give her another partner of the month. >> Hello everyone. My name is David Reese. I'm the proud principal of Southfield ENT and it gives me great pleasure to nominate our community partner of the month, Mrs. Tracy Spencer from Wayne State and C2 Pipeline. C2 Pipeline has
been very instrumental in supporting our young adults here at ENT with thinking about transition planning of career development and future exploration as far as college and career readiness. I truly appreciate Mrs. Spencer's great um attitude towards supporting our young
people and facing those challenges and giving them some unique skills that they need to transition into the workforce or to think about higher levels of education. Thank you for exposing my young people and being a true partner with us in South. >> I needed to see you today.
>> You did. >> You are my partner of the month for Southfield Public School. >> Thank you. >> Wow. >> Wow. >> You know you're always >> I am. You know, I've known you for over 30
years. Absolutely. >> And you have always been true to every child that you have ever encountered. >> You have very high expectations of them and will not settle for anything other than your best. So, thank you for serving our children within South.
>> Oh, you are so welcome. Thank you. Thank you. Thank you, >> Miss Tracy Spencer. Thank you. Thank you. Thank you. Great. Thank you. >> And in true Tracy fashion, she came in this evening with more program
information and said, "I want to put this in the lobby for parents to have resources." And I did ask that she send it to us electronically to ensure that we got it in the hands of our families. So, thank you for that, Miss Tracy. Uh next, um the staffing update this month looks a little different. There's
been some confusion relative to um what positions were available, what positions were not, if we were having a hiring freeze, if we were not. So the hiring freeze was for the duration of the 20 fiscal year 26. So the 202526 school year because we were ending the fiscal
year and the school year. So why would we hire additional staff members? one, without having a budget from the Michigan um from the state of Michigan and not knowing what our expenses will be. Two, we needed to fill positions that existed that we knew of prior to.
So, as you heard at the last meeting, trustees, we were looking to recommend people for hire for our speech pathology positions. We were looking to backfill other positions. We had some individuals tell us about retirement. We just had a big retirement celebration. So before we
could continue hiring, we needed to ensure that we backfilled the positions that we had, look at the student enrollment projections and then move forward with staffing for the next year. So that is the phase that we are in right now. There have also been questions relative to where will I be
next year. We have to follow the collective bargaining agreement language to ensure that we are properly placing individuals. We are having conversations with the SEA relative to that. And as of yesterday, uh, reasonable assurance letters were also going out to staff members. So all of those things are
happening in real time. We respect the fact that everyone wants to know, but it is extremely important that we get this right and people are provided with accurate information versus rushed information. Um, trustees asked of me last year to make sure that this
happened in June and not August and it will happen in June. We are just taking an additional step to ensure accuracy as we go through this process. Any questions? PP. >> Um, for clarity, all of staff members will receive these letters. I know they
started to go out before the end of the school year before they leave. >> The reasonable assurance letters for the staff the staff members that are slated to return. Yes, that is the difference because there may be some that are not slated to return based on numbers. So they will either get a reasonable
assurance letter or they may get some other type of letter relative to a transfer or relative to um separation which we hope we don't have any right now. But that is why it's so important that we scrub the data before we send someone an incorrect statement or an
incorrect letter >> through the chair. Um my request is that if someone is making a drastic shift that they also be afforded the opportunity of all of the um summer PD opportunities. So if I'm normally teaching lower L and I'm going to upper
L or if I'm in a certain content area and I'm going through a different one um that they know of all the PD opportunities. >> Yes, ma'am. And to your point, um, Summer's team has been working very hard at ensuring we have PD opportunities
throughout the summer and then where possible, we are archiving those professional developments so that anyone in the fall, say that they um want to do an an internal transfer per the language in their collective bargaining agreement, we will still have those opportunities available to them where we
are allowed under the contract with the vendor, of course. That concludes my staffing report. Next, we have our early childhood report from Dr. Kelly Wash. Okay. Well, okay. Good evening everyone.
And good evening, Superintendent Green, board president Belulk, and all board members. Happy to present the June busy board report. Okay. So the director's report this evening will consist of um the enrollment updates um including our
enrolled and weight listed information, our average daily attendance, our CACF data, our URSA updates, education updates, and our inind report. So for our enrollment, I'm happy to
announce that throughout the year, we've made steady increases for enrollment. We're at 153 as of um May um 31st, which is an considerable increase for our average daily attendance. Um
overall, we um for all three programs for the month of May, we averaged 83% for average daily attendance. for our CACFP program. We were very fortunate to feed over 5,000 students um
throughout the month of May and a little over um 1,200 adults. For our URSA um team, we're constantly doing presentations and having activities to support our standard um our SOPs as it relates to enrollment.
And so, as you can see, there's a list of our ongoing monitoring plan for all things URSA. For education, our highlight for this year was our um educators empowering educators as they continue to present
during our weekly staff meetings. happy to announce that we have a teacher who is actually um she's been asked to present for the NI conference which is in I think November in Washington DC. So very proud of um their ongoing
accomplishments. Um next currently we have our preschool enrichment program and kindergarten boot camp um which two programs that are currently taking place at Busy Monday through Thursdays. Um we've had we have
over 50 students and they're excited about continuing and sustaining their learning. Um at in we are a little over 200 um 200,000. We're hoping that that number will increase. I know that it will.
We're still um gathering our numbers and our data. Okay. Are there any questions? Yes. >> Good evening. Good evening to the chair. Um so as you're uh wrapping up and
concluding your post assessments, what trends are you seeing either developmentally or um for K regarding kindergarten readiness? >> Well, as um we look at the data for Brigance, we've noticed increases in all areas. So as far as number recognition,
literacy, social emotional development. So definitely early intervention is the best intervention and as far as kindergarten readiness um that data will support them you know doing strongly as they continue their trajectory through
kindergarten and beyond. So definitely there are increases in all areas and are you all providing any type of bridge um resources throughout the summer or encouraging um for those scholars as they're preparing >> for kindergarten? That's what our
kindergarten boot camp is all about. So, we're sustaining their learning. Um we've had we had a um a PD for the teachers who were teaching and um it's continuation of high scope. It's that we did a preassessment of Brigance before I
think that was June um 3rd and we'll do a post assessment of BGance just to see the gains that are made throughout the um preschool enrichment and kindergarten boot camp. So those two programs um the parents are very grateful um for the opportunities and um they also received
at the end of the year kindergarten well kindergarten readiness backpacks with um resources to sustain learning as well. >> Thank you vice president. We also as part of our uh summer discovery grant
did uh a rising kinder component. So, we're really excited because we have how many rising kinder? >> 49. >> 49 signed up for that. Um, so we're really working to bridge that gap. That was one of our goals to bridge the gap between early childhood and kinder. So,
>> great job lifting that. Yeah, Superintendent Green. And during our um some of our programs at Busy, we always promoted that opportunity and many parents they to you know um took advantage of that. So, I'm happy about that as well.
And then I just wanted to thank everyone for your support throughout the year and I look forward to working with everyone again next year. So thank you so much. >> Thank you. >> Thank you. >> Thank you Dr. Kelly Wash. >> Dr. Kelly, >> I think Oh, >> we had a trustee with a question. >> Um just one question here. Um do you do
any assessment um for the children that need a speech pathologist? >> Absolutely. So what we do, we have our child find form. So, of course, it's always data driven. If teachers notice that there are some challenges um
linguistically um or even socially that may impact their language development, they first they do um strategies. They talk to parents um for at least two weeks. Then they complete the child fine form. I send it to our um Miss Addison who is
our child fine coordinator. they review the information and then that's when some of the testing and assessments they begin. So yes, thank you. >> Okay, thank you. >> Really quickly, I just wanted to
acknowledge um and say congratulations to our graduates of 2026. Job well well well done. Specifically, the high school graduation was amazing. I just want to say thank
you for the building leaders, the administrators, the coaches, the mentors, all of the things, the people who went in their pockets and did all of the things. Thank you. Thank you. Thank you. Those graduations was brand pristine, was amazing. So, thank you to
our educators and our leaders. And congratulations to the class of 2026. And not on the agenda, but with the permission of our board president and permission of the family, we would like to ask for a moment of silence. On the day of graduation, we learned that one
of our longstanding colleagues made his transition. This individual had a lasting impact not only on the world of science and our middle school scholars but on um our athletes throughout the district as this individual served as a
coach for many many years. I've received a number of emails from individuals uh requesting an opportunity to create a donation for um the family. I did obtain the individual's wife's cell phone number this afternoon. So, I will be in
direct contact with the family, but at this time, if we could just take a moment of silence for Mr. Darren Mosley. >> Thank you, trustees. Thank you, Dr. Green. Our action items for this evening,
report 6441. >> Thank you, board president. Joining us this evening is Miss Kelly Ferguson, uh, with Barton Mallo, who will talk to us about the university auditorium elevator renovations and many other items on the agenda.
Good evening everyone. Good evening. >> I know everybody's excited about the groundbreaking at university. So, so am I. Um this is a proposal that we are requesting funding for replacing of the existing elevator at university. So, in
the um original package that went out, we um purchased two new elevators that are going to go university, which is awesome and great. But for the auditorium itself, we need to refurbish the existing elevators in order to bring it up to code and allow our students to get up to the upstairs where they can
work all of the magic and make it not a TV or not a what do you call it? What you guys say? Not a movie theater, but make it movie like for our for for all of the students and parishioners. So this is just strictly just for the elevator renovation and we would like to
get started on that if it's any >> and in full transparency you will see that this is report 6441 and you may be wondering why it had such an a lower number. This item was presented to the trustees some time ago. This is a replacement item. We had to go back out
for bid to ensure that we dot our eyes and cross our tees. The whole bond project requires a lot of leg work on the back end. And when our legal counsel um advises us that we perhaps missed a step, we take that step back to ensure that we are protecting all of the
dollars in an appropriate manner. So, you already approved this this contract, but we had to put it back out to bid to see if there were other biders that would bid on this project. And unfortunately, there are very limited elevator companies in the state of Michigan. So, we did still end up at the
same place, but through our due diligence, we wanted to make sure that we followed proper protocol, which is why it's back in front of you today. >> And this is an action item. Trustees, is there a motion to open and approve report 6441?
>> Support. >> And it's been moved and supported. Trustees, are there any additional questions? Hearing none, board secretary, would you please call for the vote? Absolutely. >> Trusty Holloway, >> yes. Trusty Johnson, >> yes. >> Trusty Thomas,
>> yes. >> Myself, yes. Trusty Anderson, >> yes. >> Trusty Belt, >> yes. >> Trusty Holloway, >> I'm sorry, Trusty Dson, >> yes. Unanimous. >> Motion carried. >> Next on the agenda is report 6454.
Similarly to that of the U, it has a low number because we needed to go back out for bid for the O house elevator project as well. Once again, we found ourselves back at the same um determination after we followed the RFP process as
prescribed by law and our our bond council. So we are recommending a replacement of the original letter or the original recommendation with this recommendation which of course is the same vendor but we do need to have it documented for the minutes that
we brought it back before you having followed the proper RFP. >> Correct. >> Did I miss anything on that? >> Nope. I did say I should note the difference between the two bid package as you guys can see is there's a general trades package for um ENT and that is
because we currently do not have any contractors under contract whereas with university our general trades contractor or slarchitectural trades contractor they will take on the scope of that is needed for that portion trustees is there a motion to open and
approve report 645 6454. >> Motion has been moved and supported. Trustees, are there any questions? >> Hearing none, board secretary, would you please call for the vote? >> Trusty Anderson, >> yes. >> Trusty Bell, >> yes.
>> Trusty Den, >> yes. >> Trusty, >> yes. >> Trusty Johnson, >> yes. >> Smith, >> yes. >> Yes. Unanimous. >> Motion carried. >> Thank you, Miss Ferguson. The next one, 6489 and 6490, were both shared with the
trustees at our study session presented to you by Miss Angela Smith, director of our intense student support network. These are supplemental support services uh for uh the special education department. >> Trustees, is there a motion to open and
and approve reports 6489 and 6490? support. >> It's been motion and support. Are there any questions? >> We got all the questions and answers out, didn't we? All right. Hearing none, board secretary, please call for the vote.
>> Trusty Smith Thomas, >> yes. Trusty Johnson, >> yes. >> Yes. Trusty, >> yes. >> Trusty Anderson, >> yes. >> Trusty, >> yes. >> Motion carried. >> Thank you, trustees. Um, Miss Ferguson,
you didn't have a lot of time to rest because next we have the Levy Middle School exterior painting and that is coming out of bond funds. If you can visualize Levy on the exterior at the very top of the building, it's not called for replacement, but it it needs
to be refreshed. And if you think about the rest of the building being in pristine condition and the top not having been touched, it's a disservice to the building. So, we are requesting um approval to move forward with the painting project for the exterior.
>> Did I skip one? >> We did. No, she >> So, I have 6489. >> Yeah, that's how I caught it. >> Yeah, she called. >> I did. >> Trustees, is there a motion to open and approve report 6492
for Levy Middle School exterior painting? So, >> it's been moved and supported. Trustees, do we have any questions? Be careful because the building administrator is here.
>> Any questions? >> Yes. Yes, ma'am. >> What is the life expectancy of exterior paint? >> The exterior paint dependent upon weather conditions is between 5 and 10 years. However, it's important to note that with all of our projects, we have
an attic stock of additional supplies. So, if there is a chip in the paint that happens between the one and 5 years or one and 10 years, our district painter can do those touchups. Um, similarly with the other construction projects that we have going on, if there's a tile
that's needs replacement, we have addict stock of um it's 10% in in most 10% addict stock for all of our projects. so that they stay refreshed throughout the the life expectancy. Thank you,
>> Dr. Green. >> Dr. Green, is that is that warranty in the contract? Will it will it be in the contract? >> These these individuals are simply applying the paint and then they give us the the stock. But yes, the stock is in their contract that they are to leave us
a certain amount of paint for touch-up after the fact. They won't come back out every year and do the touch-ups themselves. >> Um, no, I was talking about the um the longevity of the paint. >> No, that's that's the average warranty of paint, exterior paint itself here in Michigan, not from this specific
company, just based on weather, and they can't dictate the weather. So, just doing the research on what's the longevity of exterior paint in Michigan, it's determined to be between 5 and 10 years. Thank you.
Any additional questions, trustees? Hearing none, board secretary, please call for the vote. >> Trusty Hallway, >> yes. >> Trusty Denon, >> yes. >> Trusty Bell, >> yes. >> Trusty Anderson, >> yes. >> Trusty Smith, >> yes. >> Trusty Johnson, >> yes.
>> Yes. Unanimous. >> Motion carried. >> Thank you, board president. Um, next on the agenda is report 6493 high school credit recovery specifically for that of the summer school through EDISER and this is out of the 31A grant
which is at risk funding. Um, this is recommended for scholars who are credit deficient and this is our way of helping them to recover these credits during the summer school process. >> Trustees, is there a motion to open and approve report 6493?
So, >> it's been moved and supported. Do we have any questions? >> Yes, ma'am. With the um credit recovery, is that for all grades for everyone to know? Is that for all grades or certain grades? >> The credit recovery is for the high
school scholars only because that is where they actually earn credits toward their graduation. The other programming in the district is for preK through 8th grade. >> Yes. Thank you. Share. Um, how many opportun how many opportunities do do the
scholars get to have their uh their credit recovery paid for before parents have to pay for it? >> Honestly, it depends on the funding that is available to us. We try to afford them one opportunity at the district's expense and then if they fail that class
without extenduating circumstances and sometimes that does happen um then the parent is responsible for paying for that credit recovery but we try to provide them with that opportunity and again it's dependent upon the grant dollars that we receive. If the district doesn't receive grant dollars then unfortunately everyone would have to pay
for their own credit recovery. I think it's just important for those um who have found themselves under circumstances to understand that these funds are available right now, but they're not guaranteed. So, spread the word if you know any students who are
looking to um get their credits, you know, recovered that there's funding available, but you know, and and please take it serious. We know that something happened that put you behind in your credits. This is your opportunity. The
saddest time of year is the the week or two leading up to graduation when parents and scholars are calling and emailing saying, "Can we please have an extension? Can we please walk across the stage? Can we please this is your
opportunity now?" And I really want to speak to the freshmen because this four years will go by fast. If you are missing any classes, >> That's right. after your freshman year, make them up now. >> Yes,
>> it will compound. >> Yes, it does. >> And all of the classes build on one another. So, by the time you get to your junior year, which is the 11th grade, and you are already missing classes from the nth grade and the 10th grade, you will find yourself in a hole that's hard
to get out of. So, please, you know what classes you need. Now, if you don't, please see your counselor. They are willing to help and get you signed up for these credit recovery courses. >> They have two half days left. >> I'm sorry, Justine.
>> They have two half days left. >> Any additional questions? >> I was just going to say, and parents, you bombard those counselors as well. Email, ask for that credit audit, um, that transcript. Make sure you stay on top of it.
Um, often we see coming before us. um where they have had, you know, an opportunity to Secretary, you need to turn yours off. >> Where they've had an opportunity um you
know, to make up these credits over the years and they think they're at a junior and senior standing, but really they're at a freshman. So, to the point that the superintendent made. So please parents if you need to um take charge >> and I want to give uh kudos to the
counselors because they have completed all of the audits for all of the scholars at the schools. So that information is readily available that one >> trustees. >> It's open and approved. Any additional questions
hearing? None. Board secretary, would you call for the vote? >> Myself? Yes. Trusty Smith? >> Yes. >> Trusty Johnson? >> Yes. >> Trusty Hollow? >> Yes. >> Trusty Denson? >> Yes. >> Trusty Belt? >> Yes. >> Trusty Anderson? >> Yes.
>> Motion carried. >> Thank you, board president. The next two items are specific to the board and the Oakland County School Boards Association. um for the spring proposed bylaw changes and the spring proposed new resolution.
Trustees, we all received this in our packet. We also received a Google doc with all of the answers to all of the questions that we received. Is there a motion to open and approve report 6494 and report 6495? support.
>> It's been moved and supported. Trustees, are there any additional questions that you have? >> Hearing none, board secretary, would you please call for the vote? >> Trusty Anderson, >> yes. >> Trusty Densen, >> yes. >> Trusty Holloway, >> yes. >> Trusty Johnson,
>> yes. >> Trusty Bell, >> yes. >> Trusty Smith, >> yes. >> Myself, yes. Unanimous. >> Motion carried. BP, if I may double back for just a moment, our esteemed uh associate superintendent of instruction sent me a message to inform you all that there is
an additional layer of accountability built in for the credit recovery. The students must come in twice per week to get assistance in order for the district to pay for it. And if they fail to come in uh twice per week for that academic intervention, the district will not pay for it.
>> Wow. Thank you. Next on the agenda, report 6497, the rescended and revised policies. Uh per the NEOA recommendations, the resention of 1422.02, 1662, 3122.02,
4122.02, and 4362 being rescended and rebuilt into other policies. And then also um per the audit and our wellness team policy 8510 for adoption. And again this
is the second read for full approval. Trustees, is there a motion to open and approve report 6497? >> It's been moved and supported. Are there any questions or comments? Again, this is our second read. Our first read was
during our special board meeting >> for about a month, >> right? >> Um board president. >> Yes. >> Um I know I um sent some questions to you, Dr. Green, about the revisions, but now I see that they have been folded
into another policy. So the ones that we're rescending are the ones that are listed in yellow. >> That is correct. >> Yeah. Thank you. >> Any additional questions, trustees?
>> Hearing none. Board secretary call for the vote. >> Trusty Holloway, >> yes. >> Trusty Anderson, >> yes. >> Trusty Bell, >> yes. >> Trusty Smith Thomas, >> yes. >> Trusty Johnson, >> yes. >> Trusty Den, >> yes. >> Myself, yes. Unanimous.
>> Motion carried. >> Thank you, board president. Next is report 64100 food service contract um with food service funds. This is a one-year extension of SF. It's been motioned and supported.
Any questions trustees? Any comments? Trustees? I have a question. >> Go ahead. >> You go first. Go ahead. >> No. So, um, on the parent connect, can you explain
it? Um, I guess to me, but to everyone. Um, the item for the food service charge. What's So, let me explain why I'm asking the question and maybe you can help me. I
attempted to pay the balance, but it doubled. I'm not sure of that technical glitch, but we do have our tech team here as well as our food service team here. What I do know about the food service balance is if a scholar gets a second meal or
what's what constitutes a second item, then there will be a charge placed on the account. The um district is only able to cover one meal per scholar. So, >> one free breakfast, >> one free breakfast and one free lunch per day. So, if they grab two items,
then it's charged. If there was a technical glitch that charged you double, then we need to talk to the tech team. >> Two items. >> Yeah. I just I just stopped trying to but um I guess my question is how are parents notified um when there is a remaining balance? How long is the
balance allowed to remain there? >> So this is the first time that we are charging for the additional meals. Jordan, would you like to come to come on up the team explain it?
>> They even brought the chef >> that I did. Good evening board members, Dr. Green, President Belt, trustees. Um, ask me again. Sorry. >> So, there was a so there was a balance
on the account. Um, it had been there for quite some time because I'm always on the account looking at transcripts and such. And so, with graduation approaching and not wanting to leave anything undone, I attempted to go in and make that final payment. And the
exact payment I put in doubled. So it was I put in to the amount like to the dollar amount and it doubled and then the balance was double what it started. >> Yeah. So to what Dr. B was saying that's not directly involved with us that's involved with the actual system itself.
Um to speak to your follow-up question to that which was about how are parents notified. We have been trying to work on that process as um we believe that uh there's a way for an email to be sent out to parents to let them know that they have negative balance in their account. As it stands right now, we are
not allowing any students account to go past $10. And so that way at the end of the year, the district is not left with a pool of bad bad lunch debt. So, um, we are working with Oakland schools and Christian and his team to, uh, work on a way to notify parents that we are able
to let them know that they have a negative lunch balance so it can be paid immediately. >> And, um, for reassurance, students are not being um, penalized in any type of way. No white bags, brown bags, pink, yellow, blue
>> for having a balance. >> Absolutely not. And if a student does have a balance, we're still going to feed we're still going to feed them. We're just not going to let that charge go over $10. You know, we're not going to we're not turning away any students. Students are being fed >> a meal. So,
>> yeah. >> I have a quick question. Are we still doing student surveys for the lunches? And I I say that because it's unfortunate that the children can um have free lunch and eat free lunch and a
lot of them are choosing not to. Um and I think that we need to get more student voices. We've said this at the table before even when we're approving it. And I I think it's unfortunate that parents um have to buy lunches because children
and their like the groups I mean I when children I we have several emails that come through where children won't eat they will come home and had not eaten for the day. So I would like to have student surveys um done so that we can get the opinion of the children that's actually eating. So, I would just like
to lift that um for us to make sure that we follow through and I would like to actually see them see the data behind it and see how we can get better. >> Absolutely. I do believe a survey did go out earlier in the fall or earlier in the maybe the winter. >> I'm sorry. This I do believe that a
survey did go out this year at some point to students. Um and uh the feedback was I was told was shared. Um I believe that it was about a 50-50 split maybe like 51 to 52% leaning towards in favor 48% leaning the other way. Um we
have compared to what we were dealing with in years past. We you know we went into university. We hired all new a whole new team over there to ensure the food was being cooked fresh to ensure that those are concerns were being addressed. We did taste tests. We did menu swaps. We went over there with the
entire team. I hired a new chef as well and brought him in and trying to under understand exactly exactly what kids wanted. feedback that we get a lot of times. We want Starbucks, we want Chick-fil-A, we want mom's cooking. We understand that. Um, some of the
parameters that people don't understand that food service is up against when it comes to that is that we have to follow the guidelines of the USDA. So, as much as much as we want to have all the salt, all the sugar, all the butter, all the fat, we're not allowed to put that in the food. And unfortunately, the USDA is
continuing to put us under different constraints. So by 2027 we had to reduce by what another 7%. >> We have to reduce by another 7% um for sodium which will drastically affect some of the taste of the food but they are going to enforce that um no
different than they've been enforcing the sugar and that they will be enforcing the um bread dyes and so on in the in the in the actual food as food additives. So that will be another thing that's enforced within the next year that we will also have to work with the
children to >> continue to >> to continuing to improve the food that they like and provide them with the the quality that they expect. But there is a difference. >> Thank you so much for lifting that that you do have guidelines that you have to
abide by. Um we're a treasurer so we can't have Chick-fil-A like once a week. No, we don't do that. What we what we are working just to continue lift to that is that we are working to revamp our alle cart menu and our alle cart options to offer different items for students different schools at different school levels. Um I was me but um we are
working to revamp that menu for next year so that we have uh better options for the students and we trying to get some surveys out to get those students feedback on what they exactly they want. A lot of popular item we try to follow food trends as best as we can. So we know that the chicken Caesar wrap was like like one of the most popular things out there in this past year. So, we're
adding that to the menu for next year and a couple of different items as well. >> I would like to see a more innovative way to take surveys. I mean, at one time you guys sent the surveys out to the parents. Um, and we don't actually eat the food and then I know some it was sent out to the children. But, if we
have something almost like I'm making it up, a QR code or something when the kids come in, >> we have a QR code in the cafeteria. >> So, we feel like we're surveying the children that's actually eating the food so we can get some honest feedback. So, I'm looking forward to looking at that data. >> QRS available, especially more at the
high school level. Obviously, with the constraints that are going to be put on cell phones coming up, that's going to limit some of our ability to be able to connect with the children in that technical manner. Um, so we will have to look at more ways to incorporate meetings with the kids more one-on-one in a group setting or small group
settings. We don't need to try to move 500 students at a time, but that is part of our plan going in to incorporate more smaller group settings. from small age to where the students line up to students. >> Thank you. Thank you for um addressing that. And I do want to just say I've
seen progress. I've seen the new chef. I didn't. But I just want to make sure we are having good customer service for those that matter. We are here to service the scholars. >> Thank you. >> Through the chair. >> Yes, ma'am. >> Do we not? I don't know what I'm trying
to say here. Maybe it's just fine. >> So, it might be advantageous to have some of these um requirements by law on our website so people can refer to them. Um cuz this will >> okay cuz it can impact funding and people don't realize that there's all of
these constraints and nuances that we have. >> It it is on the uh on our web page. It's also important to note that the scholars were surveyed approximately two months ago and we over survey our scholars sometimes. We have to be mindful of that
which is why it's so important that we have focus groups. It's different to sit and have a small conversation relative to our likes and dislikes versus that of asking them to continue to take surveys because they get over surveyed and then they don't want to complete anything and they just go through the checks. So we want to make sure that we get that
incorporated as quickly as possible. Can you speak to the replenishment process? So, per day, lunchtime, how are you replenishing or what's the process or the protocol regarding that? I've heard um over time, well, they ran out of this or I went to the lunch line and
they were all out. So, how is that happening? >> So, depending on the grade level and depending on what's being menu that day in that school, that setting, um different schools have different options. So if you go into a school like ENT, I have five lines operating at all times. I have a a full build your own salad bar. I have a taco station. I have
a burger station. I have a main hotline entree station that changes every day. I have a pizza station. Um additional like cold bars as well between all those. Um so they have multiple options sometimes. Sometimes uh we do one station might run out, but there's still actually more
food. Um there's always more food to be cooked. students would just have to ask um obviously to pull out um 200 more sandwiches for the same lunch may not be as at the best idea just for like freshness and quality. So, but we always do have extra food. If you're looking
for a K through five or a middle school standard where the line is just they might only have the two options that day. There's always a hotline main option and then there's always a backup secondary option along with fresh fruit and vegetable bars. So sometimes um opt sometimes the one main option may run
out but we have tried to like fix fix that as far as upping our pars and understanding our true meal counts and also try not to waste cuz like we don't want to just overproduce food where it ends up in the trash. So, we have been trying to work with making sure that we keep with our meal counts on a day-to-day basis and we focus that. So, Kim and I, we sit in our office every
day, then every month, and we update our average daily participation for each building and we try to make sure that each building is producing at minimum that amount of food every day for each meal period. So is this something that you um collaborate with the office staff with
in some type of way to get data attendance data um to understand >> um >> how to best prepare >> the data itself comes from myar participation and the meal counselor come in directly directly to the myar system. So um if it was a matter of a principal wanted to connect with us on
it, we always be more than happy to meet with our principles as we try to communicate with them and have an open communication pause with them as all at all times. But um for right now, our purpose is no. We strictly just rely on our mystar data and actually visiting schools and doing on-site reviews and seeing what students are eating and what
they're gravitating towards versus what they're not. >> Mhm. >> Okay, sounds good. >> Yes, sir. >> So I have a few questions. Do you all um are the options consistent every day or every week? Like do you switch up what
the menu looks like on a dayto-day or week to week basis? >> I'm going to let Kim answer that because Kim writes the menus. So >> So the way our menus are written is they're on a four-week cycle. Um but we do try to do specials. So I will tell you that one that we do try to do, it
depends on the school level. So we have promotions that we run. Um so our big one like in October is Apple Crunch. So, we work with um for our elementary schools to do a big apple crunch thing across, but with that, we would change the menu. So, you would have, for example, since I'm working on new menus
for apple crunch day, we have an apple pancake going on with an with a compost. So, it would be a pancake with an apple compost that will go on across the board um across all schools. Um with our specials, we try to incorporate more at breakfast where they're getting like a breakfast sandwich. So, for example, it
would be like turkey sausage, egg, and a croissant. We try to send those out depending upon our school level. Some items are more accepted than others. Got it. >> Um and actually each location does vary like what they take. Um but they are four week cycle menus to answer your initial question.
>> With specials or options built in throughout the year. So we know for example that we have a quesadilla day next year. Um we have a Detroit 313 day that will be coming up. There is a pastry day that's built into a breakfast
item. So there the kids will have a mixed berry scone. So this is some of the things that the kids have tried, the students have tried as new items throughout the year. Um some stuff has gone over and some stuff they just have not liked and so
they did not like the chickpeas. So that was removed. We tried to do a vegetarian meal of chickpeas spaghetti. We had we did try to see but that did not go over well so we removed that one. >> Great. Thank you. And are those are the menus still visible online for people to
see? >> Visible online. So what happens is our main database system which is what I work out of. Um it is linked to Neutri Slice. So you can actually go on the school's district website and look up the meals. Um so I think right now it
still says 25 26. If you click on it, um, it will take you to the entire district and you should be able to click on the school that you want to see and it should pull it up. I know that I'm working with us being at the end of the year, there's some transition going on currently um, with half days and stuff.
So, if it's not already up, school or summer school menus will be posted for the location at ENT that will be there. And then Kennedy and Busy is is on there as well. >> Great. Thank you. Last question. Um, I know that ENT recently did a food waste audit. So, did you have any involvement
in that or any anecdotes from that experience? >> Um, we had minimal involvement in it. I answered some of the questions for uh the make food not waste group. Um, we did uh help them find a space in the cafeteria and all that type of stuff. We didn't have that much involvement. I have not received the results. I am looking forward to getting those getting
those results and hopefully working more collaboratively with that team in the future. >> Great. Thank you. and trustes. I did just verify the menus are online. >> Okay, great. Um, board president, um,
I'd like to ask a question. Uh, Mr. Jordan, on the website, um, I haven't looked at it in a while, but they had, uh, they would have the description of like ketchup in a in a ketchup container with the pump and the mustard with the
pump and mayonnaise with the pump. you don't have those. >> It depends on the level we have the pumps, but at different grade levels, sometimes it's hard for the younger scholars to be able to reach them at the top. So, we continued on with the packets in some of those areas. At the secondary level in the high schools, we
do have like the pumps, but um in some of the areas, you're probably not seeing them, but pertain to your granddaughter. They we are still transitioning on packets and we're working on that. That's a new thing for the kids to deal with. And right now, um, it's for the speediness of a line and getting kids
through the line. It's easier just to have them hand them a packet, open them a packet versus trying to have all of them trying to stand there and reach up high and trying to use pumps. >> If it's a kindergarten student, >> sometimes it's kind of hard for them. So, we help them out with
>> And there's strength, too, because it's >> the age of the >> certain pounds of pressure to push down on that pump. >> Thank you. Is there any additional questions? Trustees hearing none. Can we call for the vote? >> Trusty Johnson. >> Yes.
>> Myself. Yes. Trusty. >> Yes. Anderson. >> Could you state your reason why, please? >> In August. >> True. >> It would be for the next year. The whole process takes approximately a year. So if we go back out for rebid in August,
it will take us until the end of next year to have MDE's approval for whomever the next selected or the continuation would be. So that's where I think the missing piece is. It is not just the process of the board of education approving it. We have to go out to RFP,
go through the process, then it has to go to MDE for full approval, then it comes back to the board of education for approval. So I just want to clarify that pro procedural piece. And you understand that correct? And your vote is still no. Thank you.
>> Yes. >> Trusty. Yes. Trusty Den. >> Yes. That is 621. Motion carried. Thank you. Thank you. Um before they sit down, next we have report 64101,
which is the district-wide community eligibility provision. And this is also tied to the food service fund. And this is to continue to be eligible to feed our children one meal for breakfast, one meal for lunch, regardless of what
decision is made in Lancing. Trustees, is there a motion to open and approve report 64101? >> So moved. >> Support. >> It's been moved and supported. Trustees, do we have any comments, questions? >> So I just want to clarify since we
started this conversation talking about funding, right? Um or charges uh to to families. Um, so accounts are only charged if students go back. Yes. >> To get an additional meal. That's correct. Yes. >> On that particular day.
>> Yep. So, uh, right now that that's the way it's set up. If they is if they if a student goes back for a second meal and their ID or their their student ID is either scanned or the number is entered, what happens is um when they go to hit free lunch, it'll flag yellow and that is that's an additional charge. That's a
second meal. So, it's identified that way. >> Okay. and pertaining to your C that has to do with um the free if the district does not meet the C standard then we have to go back to free reduced and paid assuming that Michigan school meals is
not funded again. >> So that's where that that's where we would be. So if Michigan school meals goes away and you lose the C certification then you're back to free and reduced paid applications for for school lunch. Um the way to fight that
is to have the parents fill out the income eligibility forms. Yeah. >> And our suggestion to the district would be to really push that over the summer and have it put in the enrollment packet >> because it doesn't it's not just tied to food service, you know, it is tied to multiple programs in title one funds so
that the kids do field trips, extracurriculars, there's all types of types of uh things that are tied to that funding. So um what we have found is that parents don't want to disclose their income on those statements and so they leave that blank which makes the which makes the
entire form null and void. You have to fill out the entire form. >> Any additional questions trustees hearing? None. B secretary would you please call for the vote? >> Trusty Denton. >> Yes. >> Trusty Holloway. >> Yes. Trusty Anderson.
>> Yes. Trusty Belt, >> yes. >> Myself, yes. Trusty Smith Thomas, >> yes. >> Trusty Johnson, >> yes. >> Motion carried. >> Thank you all. >> Thank you. >> The next three items on the agenda are
uh routine this time of year. 64101 and 64102. Well, actually, we just covered 641. 102 and 103 are uh tightly coupled. Those are the ones that are bank depositories and our professional services. We do those
annually every June. That is the listing of all of the financial institutions that we use as a district. There was a question that came up from one of the trustees that I wanted to lift for um everyone's edification and that was why do we have so many financial institutions that we work with? One is
to protect the district's interest and ensure that um all of our money is covered under their uh liability and insurance policies. The other is to not co-mingle funds. So we have specific accounts for bond dollars, specific accounts for payroll, specific accounts for investments etc. So that is why
there are a number of uh financial institutions listed in 64102. 64103 are our professional services that we use as a district to include but not limited to our uh law firms as well as our auditing services and our architects
as identified by the board of education. There are no newly identified corporations on either report. >> It's been motioned and supported. Trustees, do you have any questions? >> Hearing none, board secretary, would you
please call for the vote? >> Trusty Johnson, >> yes. >> Trusty Bell, >> yes. >> Trusty Anderson, >> yes. >> Trusty Smith, >> yes. Trusty Holloway. Yes. Trusty Den. Myself. Yes. >> Motion carried. >> The next item is particular to that of
our student athletes. It is report 64104. This is our annual Michigan High School Athletic Association membership which covers us um in terms of liability and protections for our student athletes. >> It's been moved and supported. Trustees,
do we have any questions >> hearing? None. Birth secretary, would you please call for the vote? >> Myself, yes. >> Trusty Thomas, Johnson, >> yes. >> Anderson, yes.
>> Motion carried. >> Thank you, board president. Similarly, the next item is the Michigan Association of School Boards membership which provides the board of education with levels of protection and legal counsel from uh Mr. Bradic. That is report 64105.
Yes. Thomas, >> yes. >> Johnson, >> yes. >> Myself, yes. Unanimous. >> Motion carried. >> Thank you, board president. The next one is your assignment for next year. It is her formal notice of required meetings for public bodies. So, these are all of
the regular board meetings being proposed for the fiscal year 27. And that is report number 64106. through the chair. Yes. Um I'm just going to come again and make the same request as I continue to make that we um
approve these dates of course and in addition to we find a way to um incorporate one at least one of these meetings during the day for our students um to experience the meeting. Of course,
we all many of us do uh >> work during the day and so that would be a sacrifice that we would have to make, but I'm asking that this board um considers that. >> That's a nice consideration.
>> Maybe a study session. >> These are just the regular board. We know study sessions are >> Yep. Just wanted to bring it once again same time. >> Thank you for that lift BP. Yes. >> The only thing I would ask is that if we
decide to do that that we make sure we at least have a quorum and that we're able to support that. >> I'll be there. >> All right. >> Any additional questions and comments? >> No. >> No, you're not. >> So, that was like layman's turn. So, if
we do this, y'all got to show up. Y'all got >> Okay. All right. Hearing none. We're secretary, please call for the vote. >> Trust Thomas. Yes. >> Trusty Johnson. >> Yes. >> Trusty Holiday. >> Yes. >> Trusty Dis. >> Yes.
>> Trusty Bell. >> Yes. >> Trusty Anderson. Yes. >> Myself. Yes. Unanimous. >> Motion carried. >> I open 6410. >> Support.
It's been motioned and supported. Trustees. Are there any questions? Again, we've received all of this and for our viewing audience, if it looks like we're just going through approving a bunch of things, we are because we've been reading this for about a month now. We've asked all of our questions and we
have all of the answers almost. Um, so trustees, do you have any questions? Report 64107. The list is pretty short today. Hearing none, board secretary, please call for the vote. >> Myself, yes.
>> Trusty Anderson, >> yes. >> Trusty Bell, >> yes. >> Trusty Smith Thomas, >> yes. >> Trusty, >> yes. >> Trusty Densson, >> yes. >> Trusty Johnson, >> yes. >> Motion carried. >> I will go through, thank you, board president. Um I will go through the next
items relatively quickly because one uh 5A rather is the quarterly dashboard for the bond project. So you have that in your binder and that is also for public viewing on our district website. That is just where we are in terms of our project work um as well as the
financials the financial breakdown for the bond. The next item 5B is parallel virtual speech language pathology. You had an opportunity to meet them at the study session that is report 64108. Again, this is just for information and
we will bring it back to you in 3 weeks for a vote because there is no meeting on June 23rd. The meeting is on June 30th. Um and you had a full presentation from this organization. So, um you can have
three more weeks to review that. Um the next one 109 is secondary temporary staffing support. Again, that is general funds and that was for information as well. 64110 is our clock system upgrade
recommendation. And here with us this evening is Miss Allison Dur. Oh, and IDS is here as well. Hello. All right. So, they will explain that because you've not seen this information before. Okay. >> Thank you. >> Thank you. Good evening. I'm Allison Der,
technology director. I have Trevor her. Um he is with IDS. He's our bond technology consultant. So we went through the RFP uh process. Uh we issued an RFP on May 5th um for
clock system upgrades for BLT, Bernie, K8, Levy, and Thompson. um as part of the district's 2022 bond program. Uh this project supports summer re renovation activities and modernization efforts um occurring at
these buildings their clocks. So we had numerous discussions with educators. Um it was very clear that they wanted the analoged clocks still in the classrooms. Um you will see those at Stevenson and Adler. Uh and digital clocks in the common spaces. These would be all
network-based clocks. Um we had a pre pre-bid meeting on May 15th uh with two prospective biders in attendance. Um the uh two responsive bids were received and publicly opened on May 26. Uh the bids
we received again to VSC at $119,66 and Amcom Incorporated $146,000. Uh the bids were reviewed by representatives from Oakland Schools, IDS, and the district. um they had all of the appropriate information when they submitted their
bids. Um VSC submitted the lowest bid at $119,66 which is $26,934 lower uh lower than the next lowest bidder. Um so we're asking for um
uh this to be approved as it does impact uh summer construction work. I did just want to pause for a moment because again this is information that you're just receiving and we're trying to get back to the practice of looking at things for information items first and then
bringing them back for action. So, if it does not go to action until the 30th, you're stating that it will not be accomplished over the summer, >> it would be problematic to uh shift those schedules. Yes. >> Okay. So, just for as a reminder, we
expect items to come before the board for information then to return for action after. Okay. The time frame in this situation was due to IDS coming on board and us having to
um do the project with them. >> So >> apologies and understood. >> So if it is the pleasure of the board, please consider this for action this evening. >> I don't it is bond dollars
and they did follow the full RFP process as outlined by uh Miss Der this evening. Unfortunately for me, I would like to see something in writing um to look at the bid. >> Oh, you don't have the report in your binder. >> It's in the back of your binder. It is.
It's on page 44 and 45. >> I'm sorry. Hold, please. >> It's right there. >> Oh, okay. So, >> and just one more question. Oh, I'm sorry. I didn't see BT. So, this is
Bernie Le and Thompson. >> B. Yeah, sorry. We're using OAC lingo, you know, bond lingo. Bernie, uh, KA, Levy Middle School, and Thompson Ka. >> See, these are all the questions we would have asked if we would have known. Quick, another question. Is it normal
for this 26K such a big difference? It looks like you guys did the RFP process, so I'm okay with that that you did everything. But the difference between VSC and AMCOM is a $26,000 difference. Is that about normal? >> Yeah, you'll typically see that range of
um you'll typically see that range of difference depending on the bidder for the projects depending on what scale of the project. You know, we've seen things from, you know, smaller projects where one bidder came in at 96,000 and the next bidder came at 250,000. And when we
see those, we go into the uh bill of materials. We go into how they've come together to come to that price and kind of go through and dig out like, okay, is everything in your bill of materials? Did you read through our specifications, look at our drawings and and do the due
diligence to determine that yes, everything inside our scope is covered in your bond or in your your bid project. And then um we present that to Allison and we discuss it. >> Thank you. That was the answer I was looking for.
>> Is there >> um there is and I want to say 3 to 5 years. >> We can get that information for you though. >> All of our contracts I will say have a minimum of two years built into every one of our construction contracts.
All right, trustees. Any additional questions? Great job answering those questions. Hearing none, board secretary, please call for the vote. >> Trusty Smith, >> yes. >> Yes. >> Bel,
>> yes. >> Trusty Holloway, >> yes. >> Trusty Johnson, >> yes. >> Trusty Den, >> myself, yes. >> Motion carried. Thank you. Thank you very much. Appreciate it, >> guys. Thank you. >> And you'll love the clocks. Check them out. >> I saw all the educators doing this in
the audience. I'm like, let's just let them get what they want. >> All right. At this time, we're going to turn it over for the financial report and monthly bill dispersement for our board treasurer. I didn't know class were so popular. Um, good evening. Good
evening everyone. Um the board uh will continue uh and the district will continue reviewing year-end financial projections and the 2026 2027 budget to ensure that the district remains fiscally responsible um
while supporting student programming staff and operational needs. Um, a detailed financial discussion will take place on Tuesday, June 30th, when we we will present the final 2025 2026 budget
and the adopted 2026 2027 budget. Um, that meeting will provide an opportunity to review the numbers in greater detail and answer broader questions. That is what I have at this time. >> Thank you, board treasure. Any
questions, trustees? through the chair. Um, have we started asking the schools to compile what their uh projected zerobased budget might look like for next school year? >> Actually, those have all been submitted. Our administrators did an amazing job
working with their building level teams and all of those have been submitted to the finance department to compile for the larger budget. >> Okay. and we'll get a chance to see those. Um, and at the uh >> each individual school, usually we just present the district budget, not each
individual school. >> I think it would be I think it would be worthwhile to see the individual schools. >> I'll talk with the finance team >> and how it aligns to their um student enrollment count. >> I'll speak with the CFO. >> Okay. >> Thank you. >> Mhm.
>> Yes. We're supposed to receive >> the 18th. >> You'll have a plenty of time to review and ask questions. We just ask that you get the questions to us in a timely manner for proper responses. >> Yes.
I don't know if there is >> trustes. I would say if we could get them in by the 23rd >> because that was the date we were scheduled. >> That was the date that we were scheduled to meet. If we can get all of the questions in by the 23rd, then we can review everything that she's been she sent over to us and we have additional
questions, it'll give us time because on June the 30th is the last day that we can take this vote. So, per law. So, I want to make sure that we have the questions, we have the answers, and that we can get it done. So the 23rd would be my recommendation to the board.
>> All right. Any additional questions. >> All right. Public participation. If you wish to address the board regarding a school related issue that has not yet been resolved by school administration, please submit a comment card immediately. Comments are limited to 3
minutes per individual. As a matter of fairness, speakers with complaints against individuals are asked not to mention any persons by name. Complaints concerning employees pursuant to board policy 9130 should be brought to the attention of school principles or other
administrators before coming to the board of education. Your cooperation is appreciated. Mr. Martin Hawthorne, please state your name and address for the record.
and you have three minutes. Thank you. >> My name is Martin Hawthorne. Uh address 17709 George Washington in Southfield. Um Miss Superintendent already spoke a little bit about my coach Darren Mosley. Uh
hundreds of kids is an understatement. We talking about thousands. Thousands of kids he was able to impact keep in school. Um I I have 10 15 people on my phone trying to come back from different states just to um be in his service and
I'm in contact with Jake and Josh. His kids they holding up they cool. Um you already spoke about possibly helping out the family. Another thing we wanted to do is go to the field that he built with his own two hands. literally um I think it was 2008 he dug up the field and laid
the side himself uh every day every day he was up there watering it uh fertilizing seed everything digging every little weed I mean that that field stayed pristine for 10 15 years cuz he was up there doing the work um and that
was just one small thing that he did uh so we wanted to get his fraternity brothers all the students all the kids up at that field for like a barbecue uh if that's possible. Um and I mean since you already addressed that, that was really
the only other thing that I really came here to talk about was that um and if that's possible, we like to do that. Um I'm already talking with Jake and Josh. We, you know, we're going to get all of the hot dogs, hamburgers. We going in his garage there's a thousand bats,
balls, gloves. So, we were all going to take batting practice and just talk and have fun and remember them. Um, so I just wanted to stay and say that. Thank you everybody. >> Thank you. >> Thank you so much.
>> And not to respond to public participation, but I just want to let anyone know to please contact the office of superintendent for all of those arrangements as well as Chief Jackson. Um, and we appreciate that.
>> Thank you, BP. That's what I was going to say. James Jackson should be here somewhere and he should be able to speak with them regarding that matter >> for the good of the order. Trustees >> to the chair. >> Yes, ma'am.
talk loud over the rain. So, she mentioned graduate 26th grade. So, thank you to all the administrators and all that supported for children. Lastly,
parents, please make sure y'all keep on the very high area and we want our scholars to return. Just as we were concluding um remarks about the band, Mr. Gary walked in. So I
just think it's just if we could just have Mr. Gary stand up really quickly. All right. Good evening everyone. My apologies. I was hoping to get here. I had a dentist appointment. I've got some throbbing going on. But I wanted to be here so I can personally come and say
thank you to the board, to Superintendent Green, Chief Jackson for always answering my phone calls and things like that. But your support, we could do none of the things that we've been able to do throughout the course of this uh year. I'm very proud of our marching band. We've done a lot of
things and um a people know about New Orleans and um you know some of the Thanksgiving Day parade and things like that, but even within our Oakland County schools, we were able to go to Lake Orian and represent come to H.B.CU style
and do uh a marching band exposition there as well as uh West Bloom Bloomfield. We was able to go there as well and do uh MSBOA marching band. We've received superior ratings at both. So, just wanted to let you know outside
of some of the trips and things that we've done, we've done a lot of things within our own county that we may not have recognized, but just wanted to personally come by and thank uh Miss Peoples for uh presenting you with the collage uh today, but I wanted to personally again just come and say thank
you for your support. Uh the band, I was going to bring the marching band in. I if I could have brought them in to play and things like that, we talked about it. Yeah. Yeah. Yeah. But we'll do it another time. But I just wanted to say thank you. All right. >> All right. >> And thank you.
>> Thank you so much, Mr. Gary, for your hard work and dedication to the band. We hear it a lot. Like we get a lot of complaints in the district. The band is not one of them. So, thank you. We get a lot of great news when we hear from that. So, thank you for being an amazing
leader. you hear the same thing and it's consistent that you're an amazing leader that you pour it into the children that you take it serious that you make them feel like it's a family. So I just want to personally say thank you and thank you for having amazing leadership. Thank you.
>> Anything else trustees? >> Yes. scholars um due to the heat and then Thursday is the last day of school and that was already a half day within 11 days >> and the Thursday is for the entire district.
>> Okay, >> half day. So just for clarification, university has half days tomorrow and Thursday. ENT because they're taking final exams already had a half day tomorrow and Thursday. And districtwide,
which is the last day of school, which is the 11th, everyone has a half day dismissal. >> Thank you guys for lifting that. Future meetings Thursday. Oh, Thursday. We just
talked about it. It's the last day of school. Oh, wait. Okay. All right, last day of school, June 30th, we have our meeting here at 5:30, truth and taxation. Also on the 30th, we have our special board meeting
that will start at 6 o'clock. Y'all so good. At 6:00 p.m. And we have a birthday. >> I just want to say happy birthday to our amazing. >> You forgot you had a birthday. I forgot.
No, thank you. She is such a servant leader aside from being my sorority sister, but I still love her so dearly. >> And we all do. We all do. We all do. Happy birthday. >> Thank you. Thank you. Thank you. Thank
you. Trusty Holloway. You ain't know it's the 26th, honey. Okay. 26. The old me will be doing a countdown, but when you start getting older, you don't count down. You just forget. So, thank you. Thank you to each and every one of you guys. I'm looking forward to continuing to work with you guys. And meeting a
journ, we're late. Meeting adjourned at 8:42.