WEBVTT METADATA Video-Count: 1 Video-1: youtube.com/watch?v=UpKPv3G8f1Q Part: 1 1 00:00:01.360 --> 00:00:18.480 It is Monday, June 22nd at 5:37 p.m. in conference room 1. The meeting for the board of assessors is now in session. Call to order. John Kaine here. >> Bill Brown here. >> Randall Austin, director of assessing here. >> First on the agenda is public comment. 2 00:00:18.480 --> 00:00:33.280 Is there any public comment online? >> I am not seeing any. >> Okay. No public comment. Move on. Next, we will review the minutes of May 11th, 2026. And I have a motion to 3 00:00:33.280 --> 00:01:03.600 approve the minutes from May 11th, 2026. Make a motion to approve the minutes of May 11th, 2026. I'll second. All in favor? John Kane? Yes. Bill Brown, yes. Motion carries. review the minutes of May 14th, 2026. 4 00:01:03.600 --> 00:01:24.240 And can I have a motion to approve those? Make Make a motion to approve the minutes of May 14th, 2026. >> Second motion. All in favor? John Kane? Yes. >> Bill Brown. Yes. >> Motion carries. I review the minutes of 5 00:01:24.240 --> 00:01:42.159 May 20th, 2026. And can I have a motion to approve the May 20, 2026 minutes? >> I'll make a motion to approve the May 20 2026 minutes. >> Second. All in favor? John Kane? Yes. >> Bill Brown. Yes. >> Motion carries. 6 00:01:42.159 --> 00:01:58.759 All right. New business. And I have a motion to approve the May motor vehicle abatements. >> Make a motion to approve the May motor vehicle abatement. Second. All in favor? John Kane? Yes. >> Bill Brown. Yes. 7 00:02:08.879 --> 00:02:30.080 I have a motion to approve the preliminary real estate warrant and commitments. Make a motion to approve the warrant commitment for the real estate FY2027. >> Second. All in favor? John Kane? Yes. 8 00:02:30.080 --> 00:03:07.440 >> Bill Brown. Yes. >> Yeah. I can't see anymore. >> Can I have a motion to approve the preliminary personal property warrant and commitment? Make a motion to approve the preliminary personal property warrant and commitment. Second. All in 9 00:03:07.440 --> 00:03:26.879 favor? John Kane? Yes. Bill Brown. Yes. >> Motion carries. >> All right. Can I have a motion to approve the warrant and commitment for 97 sheep pastures supplemental tax? Make a motion to 10 00:03:26.879 --> 00:03:42.680 approve the warrant and commitment for the supplemental tax on 97 sheet passer. >> I'll second. All in favor? John Kane? Yes. >> Bill Brown. So motion carries. 11 00:03:54.319 --> 00:04:10.239 Okay. I have a motion to approve the warrant and commitment for 34 Hudson's supplemental personal property tax. I'll make a motion to approve equipment for 34 Hudson's personal property tax. I'll second. All in favor? John Kane? 12 00:04:10.239 --> 00:04:26.080 Yes. Bill Brown, yes. >> Motion carries. Can I have a motion to approve the release of chapter 61A tax lean for 177 Claus Anderson Road? Make a motion to remove the 61A lean for 177 Claus 13 00:04:26.080 --> 00:04:53.120 Anderson Road. >> One second. All in favor? John Kaine? Yes. Bill Brown. Yes. Motion carries. Do we need Does this have to be notorized? >> I make sure we didn't sign it. And I have a motion to approve the 14 00:04:53.120 --> 00:05:13.039 invoice for Bishop and Associates. One question before we do that >> thing you're that's just for you to sign. >> Yeah. >> Got it. Just because >> Sorry, I didn't put it on. >> Okay. Sorry. This for past. 15 00:05:13.039 --> 00:05:29.840 >> This is um that 61A lean. >> Mhm. >> Or take it out of tax title. Yeah. If he takes out take it out of 61A, he had to pay the back taxes. Remember we I think we talked about that. >> No, sorry. >> Oh, this Oh, sorry. This is bishop in some case. That's what I was looking 16 00:05:29.840 --> 00:05:45.919 for. Yeah. >> Um >> that was the payment for the revalier >> the past the the past past year payment. Yep. Absolutely. >> So that's okay. So can I have a motion to approve the invoice for Bishop and Associates? Yes. Make a motion to approve the invoice for Bishop and Associates. Second. John. Uh all in 17 00:05:45.919 --> 00:06:03.840 favor John Kane. Yes. >> Bill Brown. Yes. This one. No, we did that, but approved the roll back as well. Are those the same? >> I think did we do that? We might have. We may have signed, but 18 00:06:03.840 --> 00:06:21.440 >> there's there are two items for quasi Anderson. We did one. I don't know if we hadn't did them combined. >> Um they are combined for on the roll back. I didn't bring the um payoff sheet uh to for that roll back though. 19 00:06:21.440 --> 00:06:37.520 >> I'm not sure. I don't remember at this time if I created, you know, I could updated the bill in ununice. >> Um, you know, did I do that? Do you remember? >> Because that's something. So, it could be paperwork that we're going to have to have prepared for the next meeting. >> Okay. 20 00:06:37.520 --> 00:06:54.160 >> On that part of it. >> Okay. >> Yes. >> But he's preparing to pay the roll back tomorrow. >> Yeah. Sort of everything's been up in the air. We even had the new owner come in today uh asking about numbers for the 21 00:06:54.160 --> 00:07:10.880 lot. So, you know, when closing board did an ANR uh plan already and approved it, >> I didn't put the date on there. Just I don't know if it was. >> We're good. 22 00:07:10.880 --> 00:07:26.319 >> Okay. So, we still have to wait. Yeah. If for some reason, you know, that's holding us up or the process up, then we can we can come on in probably for a additional meeting just to so so we're not holding things up another month or so, 23 00:07:26.319 --> 00:07:44.880 >> right? >> But I think it would be like an additional commitment for the the commitment for the additional funds. >> Yes. Which that'll that won't be a problem. That's not going to hold anything up per se. It's just it's sort of been up in the air and I think that's why we might not have I might not have 24 00:07:44.880 --> 00:08:00.400 you know created an additional bill or added those funds to their existing bill because it's all a coordination of the fiscal year and everything and so it might just be an omitted bill that's by itself but it's sort of we've been waiting to get to the finish line here 25 00:08:00.400 --> 00:08:16.879 um and for people to actually finalize things and it's sort of been up in the air until just recently. >> Okay. Well, you could, you know, a month and a half ago, you could have bought one of the lots being advertised for sale. >> Well, you gota got to make some money on a place. 26 00:08:16.879 --> 00:08:31.919 >> Yeah. I don't I just don't want us holding anything up and being like, "Oh, we have to wait for a meeting." Like, let's just, you know, get this paperwork processed and move on. >> All right. Thank you. >> Yes. >> Anything else? 27 00:08:31.919 --> 00:08:47.920 Well, other than if we wanted to. >> Yeah. Rolling right along as far as creating the bills. We just signed a warrants. So, they wanted them awful early this year. We did run into a couple of pickups, but we worked through it with 28 00:08:47.920 --> 00:09:04.160 the support people from Ununice and uh Vision. Part of it was on that end. Um but got everything done into the printer by the 10th. Uh the bill final to the printer for the 10th. So that was what they had requested. >> Okay. >> And that's all done. We've been 29 00:09:04.160 --> 00:09:20.000 preparing for the exemptions, getting everything uh application printed. Uh we have a letter that goes with each one um that explains, you know, different things uh the income and asset amounts for the seniors. Uh the different type of documents we'll be looking for. It's 30 00:09:20.000 --> 00:09:36.080 really kind of something that's more for the person that might be helping the senior out to explain, you know, what what is this thing for if they're not remembering at the time. uh part of why we do that and then a special one for the veterans and blind also. So, anyone that received an exemption last year, 31 00:09:36.080 --> 00:09:52.160 we're sending out an application this year and um we I want to monitor it and then we get to November if we haven't gotten a response. Then we start calling and saying, you know, did you forget, you know, what happened or find out about situations this, you know, the 32 00:09:52.160 --> 00:10:08.399 veteran moved out of town and or whatever the case may be. Um, and then just make sure if you know according to the qualification date whether it's something that's applicable for this fiscal coming fiscal 27 uh yes or no uh it's time to get out into the field and 33 00:10:08.399 --> 00:10:24.720 start doing inspection for building permits. So, that's going to be one of my next uh uh big pushes here and uh might have some help from our other staff in the office going out and checking some of the things that aren't as complicated to uh you know propose 34 00:10:24.720 --> 00:10:39.600 staff can go out in the field and she see she's comfortable and you can do it with Sue. So, I think with a little bit of training she could take care of sheds and decks and that type of thing. Um, and so just looking to however we can creatively use the staff that we have to 35 00:10:39.600 --> 00:10:55.920 to see what we can do. I mean, I've been thinking about, you know, the cyclical review and how are we going to get that done cuz that's um, you know, 380 inspections that are supposed to happen residentially anyway. >> Okay. >> And so, you know, not sure what's going on. I know that we were promoting the 36 00:10:55.920 --> 00:11:11.839 data collection and uh, we'll have to talk to the people in the finance committee to see, you know, how we can hire an outfit to start, you know, picking away at it and just keeping track of it. Or if it has to be an official contracted thing to a certain 37 00:11:11.839 --> 00:11:28.160 entity and and, you know, either way, someone's going to have to, you know, monitor how it's going and and make sure that it's going the right direction and that we're not duplicating efforts and that type of thing. >> Um, so 38 00:11:28.160 --> 00:11:44.000 >> yes, we'll have to figure out the financial aspect of it. Then you probably you'll have to obviously that effort with them. >> Yeah. Yeah. Exactly. To see, you know, how much we're going to take on and, you know, how quickly we want it done and then who is available to get that done. 39 00:11:44.000 --> 00:11:58.560 So I've made my recommendation of this other guy, but he's just a one person outfit and he might have someone else >> now. But yes, what's his capacity? >> He's not banging it out in a week and a half, you know. >> Yeah. >> But do we need to I mean, what's our time frame? I guess too. 40 00:11:58.560 --> 00:12:15.440 Maybe that's we need to decide is what's kind of like what's the scope of work that we're looking to have done. >> Yeah. We might end up having to go to a couple of different outfits to get quotes. Yeah. >> Just to say, "Okay, if we wanted to tackle it within this time frame, this is you know, what we'd be looking at for 41 00:12:15.440 --> 00:12:31.360 a financial um you know, for the the fee of what it would be >> and uh you know, what would we be looking at to invest into that?" Like I said, >> you said like a six, one's a six-month quote, one's a 12-month or one's a 12 month's would be 12 month or two years 42 00:12:31.360 --> 00:12:48.160 because 24 million of what we're doing, >> you know, to get it done in one year would be pretty ambitious project and it would be paying some would probably top dollar to come up here and they would probably want to do a lot of it virtually as opposed to boots on the ground. 43 00:12:48.160 --> 00:13:03.920 So, um, yeah, I'll try and compile some more information on that because I'm sure that they're going to have the same questions. >> I will say though, I mean, with with Google Earth and maps and stuff, you can get a lot done, you could get a lot done virtually. You know, if that was 44 00:13:03.920 --> 00:13:20.240 >> it is changing, you know, the industry is kind of going that way. And even some places have this near map and they go they pay the place to do a satellite uh or a fly over of the town. Okay. that a couple different times a year and then, you know, do it comparison to see 45 00:13:20.240 --> 00:13:36.639 different improvements and and things that are happening in town. So, I have seen the big uh presentation for that, but I've never worked with it personally yet. And I'm still kind of skeptical to a certain extent because that doesn't allow you the option to send someone the 46 00:13:36.639 --> 00:13:53.120 thing in the mail saying, "Oh, you know, if you want to let allow us to send, give us a call." >> Yeah. >> As opposed to someone that knocked on the door and left a hanger. >> Yeah. Yeah, it's a little different. >> Yeah, I'd like to see couple, you know, a couple proposals. >> Yeah. Or at least some time frames involved to start 47 00:13:53.120 --> 00:14:08.880 getting it kind of moving formally. >> I'm sure other towns have done a similar type of >> Yeah. Well, when I was in West Springfield, we did the uh we did it all inhouse and so I started as a data collector and then ended up finishing the project as a principal assessor, but 48 00:14:08.880 --> 00:14:24.079 it was the principal assessor that was in charge of hiring the data collectors. We had a team um we would send them out where you know to go and have them come back and they were working the office need to have a workstation to download pictures and that type of thing. 49 00:14:24.079 --> 00:14:39.600 >> Um and do the data entry, you know, were they confident enough to do the data entry or did we have to have someone else doing it? >> Um those type of things. And so if you could get a good crew, and we did have a few that I met through the process that 50 00:14:39.600 --> 00:14:56.560 uh did a really good job and um you know uh really uh bought into it and understood all the things that they were needed to look for and and that type of thing. So there's there's different ways to handle it and so I'll definitely look into compiling some information to get 51 00:14:56.560 --> 00:15:13.040 that back. Aside from travel time, right, how how long do you think it takes including doing the physical inspection and also upload uploading the data into the computer? >> 20 to 25 a day. 52 00:15:13.040 --> 00:15:28.880 >> Okay. For someone who knows what they're doing or someone >> who knows what they're doing. >> Okay. So maybe >> someone who doesn't 5 to 10. >> Yeah. Depending, you know. And uh yeah, because someone that knows we had one 53 00:15:28.880 --> 00:15:44.320 person that we worked with and he had worked in another community and now works uh doing that in Springfield unless he's retired now, Connie Begley. And uh he was just great and he would go down and I learned I did his data entry and I learned stuff just from doing his 54 00:15:44.320 --> 00:16:01.120 data entry. It was really good and the way he marked up the card, everything that he looked at and he would just go and bang them out and it's like you could tell whether someone was, you know, mailing it in and, you know, were they really there? Yes or no? And you're kind of wondering as opposed to, no, this guy went down and saw every house 55 00:16:01.120 --> 00:16:16.720 in the street, you know, and and left the door tag for the people that he didn't and you know, even have a signature on cards from when he did get a entry. So, so many people get probably, you know, 25 to 30 done a day. Um 56 00:16:16.720 --> 00:16:33.360 but again you know the more >> but not including the data >> not going to include the data entry. >> So the data entry probably takes almost just as long as they're >> 15 to 20 pretty doing pretty good and there might be some statistical information that I can provide you guys 57 00:16:33.360 --> 00:16:49.680 with once they start you know >> I'm just I'm just kind of thinking you know how many so if it's one person it takes two years >> right? Yeah, it takes probably one person probably takes them 3 years 58 00:16:49.680 --> 00:17:07.280 to do four 3,000 right inspections. >> Mhm. >> Well, yeah, I'll try and figure that out. And maybe this >> sometimes, you know, so maybe we don't need a big outfit if this guy's got a friend, you know, or colleague that he works with bang out on his own. >> Yeah. >> And how long will it take? 59 00:17:07.280 --> 00:17:24.319 >> Yeah. Because even I don't think that we have to have everything done this second. Also, I mean, I think a two-year a two-year time frame would be good and that would give someone >> Yeah. for a town this size. >> Yeah. >> That >> because we don't need to pay top dollar. We just need the >> kind of 1099 some extra help that knows 60 00:17:24.319 --> 00:17:40.320 what already knows and doesn't need training and can just do that. >> That would be the most expensive way for us to get it done too. >> Yeah. So that would probably >> So I think yeah, if you could draw up some type of project proposal that we could send to some, you know, couple different 61 00:17:40.320 --> 00:17:54.880 >> Yeah. Like an RFP. >> Yeah. >> Type of thing. Yeah. Cut through with a Yeah. proposed list of responsibilities of what we want done. Yeah. Or what our expectations are and then put it out, you know, as an RFP in a couple different places. 62 00:17:54.880 --> 00:18:10.799 >> Yeah. Yeah. I would do a per probably per property card or something like that. You know what? >> Yeah. Well, that's probably what they per inspection was what they usually break it down into x amount of dollars per inspection. >> Yeah. Then we, you know, then I think then we can go to 63 00:18:10.799 --> 00:18:25.520 get the money having some idea of what we, you know, we know we have the funds available and then we can allocate them once we have an idea. >> I was also thinking about the personal property project too and I want to talk to them. Maybe I'll go to their next meeting to see if we can get that 64 00:18:25.520 --> 00:18:42.559 rolling and uh talk again to RRC to about scheduling it cuz we we pretty much have the approval and so it's just putting everything in place and it's not something I don't think the total is large enough where that's an official has to go to an RFP situation and we can 65 00:18:42.559 --> 00:18:59.760 just go ahead and hire them and we don't have to show that we went out to bid or >> Well, no. And it's professional services professional services. Yeah. >> So there's different rules on that. >> Oh yeah, exactly. Yeah. And that's why I think if one, you know, if we figure, hey, we can we can allocate this much and it's going to cost X amount and we 66 00:18:59.760 --> 00:19:16.960 can hire someone, we can, you know, just give them that rolling kind of tab to say, hey, you know, give us 50 a week or, you know, whatever it comes out to be, >> right? >> Schedule of payments basically. Yeah. How much are they going to want upfront? 67 00:19:16.960 --> 00:19:37.039 And yeah, I could talk to them about that. It's a good idea. Um, so I will be in touch with them. And then even just the warrant that we just uh signed for that $33,000 personal property bill >> was something that, you know, had eluded 68 00:19:37.039 --> 00:19:53.280 us in the past and that was fortunate that we caught it and were able to act on it in time. But that's part of the new growth that I was saying, "Oh, this is going to pay for itself, this effort." And it was going to be whatever $26,000 was like the um you know 26 27 is the max that it could potentially 69 00:19:53.280 --> 00:20:08.799 cost and you know there to paid for itself in that with that one account and so how much else is out there and you know that might even end up being included depending on where it goes. So, um, that's part of why I was stressing why I 70 00:20:08.799 --> 00:20:27.039 think it's so important. And so, um, >> yes, I think even if not even just like a request for quotes to send out to a couple people, just give us a per property inspection. >> There's other places, bigger places like I think one of them is Seday RCI D A R E 71 00:20:27.039 --> 00:20:43.840 and um, they I think on their website even have some of that information. So, I'll I'll compile some stuff and have it either ready for the next meeting or try and send it out once I've got, you know, a package of at least, you know, I could do it, I guess, as I as it gets to me or I can wait and try and do it. I think 72 00:20:43.840 --> 00:21:00.799 probably that might be the best way is just, hey, I've got this information from this outfit. I'm waiting to be hear back from here and just give it to you and, you know, put it all together in a package later on if we need to. >> Yeah. Yeah, I mean to me to me it would be nice to kind of see a a quote from a small, medium and and large outfit and 73 00:21:00.799 --> 00:21:15.440 in their approach as well. You know what their time frame would be to understand that the differences and and that the cost advantages >> um you know kind of from from that look. >> I think definitely two years though from >> Yeah. for the re 74 00:21:15.440 --> 00:21:32.559 >> the amount of total. Yeah. >> Yeah. because it would be like I said I think it would really cost us a lot more to get it done that quickly and then probably a lot of it would have to be done virtually. >> Yeah. >> So um yeah and that's another part of it. Let's see what type of bang we're going to get for our buck. What what can 75 00:21:32.559 --> 00:21:48.799 you do or will you do and how much does it cost and um yeah whether the data entry is done by us or by them and are they familiar with our system? Yes or no. Um yeah. So, I also wanted to take this 76 00:21:48.799 --> 00:22:04.159 opportunity to formally acknowledge our new CAA, Cindy, who has had qualified for a certification from the state as a CAA, a certified assessing administrator. >> Awesome. Congratulations. Congratulations. 77 00:22:04.159 --> 00:22:20.080 >> She had taken the schooling before, but no one apparently knew about it. And it's something that hasn't been around forever, but it has at least, you know, I think the last decade or so. And so this is uh something that she has done this training to put herself up above and beyond just someone that walks in 78 00:22:20.080 --> 00:22:36.400 and sits behind the desk. So I wanted to acknowledge her and we have her official it's gone through it. It's official through MA the mass assessors uh association of assessing officers. >> Okay. >> Awesome. Good job. >> And she is now part a member of that. 79 00:22:36.400 --> 00:22:50.400 And even we went uh recently to uh Hamden Hampshire County Assesses Association meeting at Summit View um where they had you know it's a something that our association does. They had a speaker from the department of revenue 80 00:22:50.400 --> 00:23:07.200 and um another one of the Missy from South Hadley and she's been involved in the association does the trainings now and did a really thorough one on uh the exemptions and even you know a couple of things that I didn't know and uh you 81 00:23:07.200 --> 00:23:22.320 know when I was there about these other exemptions and all these other you know Mass General law this and and there's so many more that I just kind of you take for granted and they're rare But it's still good information to know. So, um, through that, we're establishing 82 00:23:22.320 --> 00:23:38.960 continuing education credits to maintain the certifications that we have. I have an MAA. I just renewed last year, I think. Yep. And, uh, so Cindy will have that and she'll have to go to maintain her certification. And so, um, yeah, I just wanted to take 83 00:23:38.960 --> 00:23:53.600 that. >> Thank you for doing that. Thanks for calling that out. >> Yeah, that's good. And it's always good to have more >> more certification and more you know education in the office and the way we were able to go through all those things that we signed. How many documents did we sign and we're able to efficiently 84 00:23:53.600 --> 00:24:09.760 just went through it because our star >> Oh no and the efficiency is is great having everything laid out. It does make the the process simple. >> Then we can worry about the real >> Yes. 85 00:24:09.760 --> 00:24:26.240 >> problems that we're facing and not have to, you know, try to figure out what paperwork we're going to sign. We just It's nice to breeze right through that. So that's great. Yeah. >> And so the only other things I can think of is uh I will be working with uh Alvin from the planning department to 86 00:24:26.240 --> 00:24:41.360 formalize a tiff process. >> Okay. >> Um we I talked about it before, but it kind of got put on the back burner. At first I thought it was going to be more urgent because we wanted to have it in place prior to the tiff that we were approving but the timing didn't work out and um it will be good to have that 87 00:24:41.360 --> 00:24:57.840 information going forward. So we'll be working on that and also I think the right of first refusal process. So we recently had this we had talked about it and then they started talking about it and I said Paul we had this 177 Claus Anderson row that just sold that was in chapter and it was the perfect uh 88 00:24:57.840 --> 00:25:13.039 example to say well yes we do need a policy you should probably have something in place >> right well it's like what we were saying what basis is the right to first refusal you know I think that's >> yeah and and you know it doesn't always get activated when a parcel is sold so 89 00:25:13.039 --> 00:25:30.080 in in the in that uh process we'll have an explanation of when it's activated and when it's not. Okay. >> Yeah. Because if you get a right of intent or a letter of intent that people want to keep it in the same chapter and they're not going to change anything and that, you know, then the first right of 90 00:25:30.080 --> 00:25:47.279 first refusal isn't activated. And so those are the only other things that we're working on. >> What if they write that letter, right? Is there a time frame they have to keep it in chapter before then they could change it? Well, the the lean would not get taken off until after the roll back 91 00:25:47.279 --> 00:26:03.279 period had expired. And so they might want to do a change from one owner to the other and depending on the agreement because the old owner is on for those five years. And so if they do something then the roll back gets activated and then they have to pay it as opposed to 92 00:26:03.279 --> 00:26:17.679 the other owner. So it's all over >> but there would be no right for refusal. Um it would if they developed it, if they they backed out of their intent, you know, to keep it in chapter, then yes, the right of first refusal would be 93 00:26:17.679 --> 00:26:36.080 activated. It would Yeah. >> Yeah. There must be some type of penalty or something like that, which we'll try. >> Well, that's what I'm Yeah, that's what I'm wondering. >> Include the consequences of, >> right? So, say you buy some land, you you know, it's going to take x number of years to get the plans developed and 94 00:26:36.080 --> 00:26:52.080 everything. So you buy it, right, for whatever means. Maybe you're paying paying land owner whatever how however you but it's it's in your name now and you transfer and you're going to intend to keep it in the same use for 5 years but then after that 5 years or two years 95 00:26:52.080 --> 00:27:07.039 or 3 years you know what what happens then is a town. So then you would have to I would recommend that you leave it out of chapters because while those five years are going the roll back period is expiring and uh if you did put it in chapter then you'd be subject to roll 96 00:27:07.039 --> 00:27:24.000 back. So if you're buying it and plan in 5 years then you could just not put it in and you'd have to pay >> I'm just wondering if someone was worried the town would want to exercise that right >> um >> if that would be a way >> oh right yeah I guess around you get around and say no I'm taking it out of 97 00:27:24.000 --> 00:27:41.200 chapter now and then once yeah once the lean period expired the 5-year-old back then they would be able to develop and do whatever they wanted and there would be no right of first refusal. So that's what they would have to do, right? To kind of get around that. >> So they have they have to go through 98 00:27:41.200 --> 00:27:57.440 that fiveyear >> Yeah. There's a fiveyear period and it exists as long as it was originally a chapter. So there's already should already be a lean on it that's affecting that. And >> yeah, but if they paid that lean off one year into their intent, then it wouldn't matter. Right. 99 00:27:57.440 --> 00:28:13.679 >> Right. Yeah. They could pay the role back at any time. >> Yeah. And then it >> and Yeah. to release whatever remaining years. Yeah. And if they go to if they leave it out, but there's still three years remaining, they could pay just those three years and then uh you know be good 100 00:28:13.679 --> 00:28:31.919 to go to whatever development they wanted to whatever change of use basically. >> Mhm. >> Interesting. >> Yeah. So, uh, other than getting ready for, you know, doing the inspections and so the inspections are recording all the 101 00:28:31.919 --> 00:28:48.480 improvements so that by the September 15th, I'm ready to start analyze. I've done all my data entry and I'm ready to start analyzing the sales and come up with whatever changes or, you know, not me. I will be doing it, but really this is what we're paying away for to come in and crunch the numbers with the sales 102 00:28:48.480 --> 00:29:04.320 and everything. So, >> um, we're going to and one thing I'm not sure hopefully it was getting done by our, you know, by Sue, uh, was should have been going through and and working those sales and ensure that anything that is a big outlier as far as an 103 00:29:04.320 --> 00:29:20.960 assessment sales ratio. Is it truly an arm arms sale or something that we don't know yet or that I've overlooked of why it should be, you know, coded out and not included? So, I like to do a lot of that work myself so that when Roy comes in or whenever a consultant comes in to 104 00:29:20.960 --> 00:29:36.000 crunch numbers, it's that much easier and they don't have to do that themselves because then you end up having to pay them uh more to do it. So, we're better to manage that information on our own and we should, you know, that's the way it should happen because you have in theory better knowledge of 105 00:29:36.000 --> 00:29:52.399 your local market than your consultant who comes in and doesn't live here. >> Yeah. So, then what is what is he doing when you say crunch numbers? What is he? >> He's analyzing the market, looking at the sales ratios according to all of the different uh ways that the do has you 106 00:29:52.399 --> 00:30:09.440 look at it and by looking at what has happened in the sales move with those sales ratios. Uh that tells us where we need to increase values. >> Okay. So what what is all this these are selling for more you know is it for instance if ranches ranches with 107 00:30:09.440 --> 00:30:24.480 indicator >> it shows a trend that the ranch values are going up in this >> looking at all those different ways like nine or 10 different ways by the amount of square footage by the year built by the grade uh by the uh neighborhood by 108 00:30:24.480 --> 00:30:42.320 the uh area of the you know how much acreage of the property and um by the sales quarter and everything the quartiles I don't know they will probably get a break on that because it's not a revalure but they do >> okay >> do that type of breakdown and even most 109 00:30:42.320 --> 00:30:58.559 uh most consultants are looking at it like that anyway just to see if there's something that is popping out that's going to uh affect what you're going to do in the next uh the next year as far as adjustments to value. So then it's also knowing what tables to go in and 110 00:30:58.559 --> 00:31:15.279 adjust and how to properly adjust them in the system to make the numbers work so that we can submit that information to the department of revenue and uh be good to go when it's classification time. >> Okay. Yeah, makes sense. And that's that's just something that we don't have 111 00:31:15.279 --> 00:31:30.720 the capacity to do. >> Well, I was just, you know, I just learned how to do it um when I was in Greenfield. >> Okay. So I, you know, I don't want to change things because he's been doing it. This is a different database, but I understand how 112 00:31:30.720 --> 00:31:48.080 it's being done. I'm kind of I want to work hand in hand with him and make sure that he knows I understand y >> how to do it and that, hey, this is and I even did a little bit of the comparison. I ran the numbers my way and uh said, "Okay, well, hey, this is what I'm seeing this and this." And um then 113 00:31:48.080 --> 00:32:05.200 he just you know mentioned okay you know but I'm going to be doing this and this and uh I sort of went off and uh started working on the things to help along to make sure that the info is prepared while he was doing his thing. But yeah, I'm definitely I don't want to not, you 114 00:32:05.200 --> 00:32:21.519 know, learn how to do it and then, you know, forget. I don't want to keep actively doing it. And yeah, maybe at some point we could get to the point where we don't need uh Roy to come in, but actually we're uh with his most recent proposal what we're paying him uh you know, a couple thousand dollars to 115 00:32:21.519 --> 00:32:37.039 come in and then it's not all on me, >> right? And I think it's another set of eyes. >> Yeah, exactly. set of eyesight. >> Well, I mean, yeah, not that we don't have the ability. That's why do we have the capacity to do it and that's we just don't it's easier and more cost effective for us just to hire that out. That's fine. 116 00:32:37.039 --> 00:32:53.360 >> Yeah. It does the analysis part of it takes about, you know, four or five uninterrupted hours of breaking all these >> and that's a and it's a high value position to hire someone. >> Yeah. >> You know, that's a high it's not just a data collector position. >> Yeah. Yeah. Exactly. It's something 117 00:32:53.360 --> 00:33:09.679 that's really it's on another level that you know not everyone even understands >> you know it's it's not smoking mirrors is the science behind it and >> yeah so it's worth having him come in for until maybe you get a handle on how he's doing it and you can see a way to do it but for the cost of it it's probably 118 00:33:09.679 --> 00:33:25.840 >> yeah for the cost of it someone else if we get taken ATP besides me that is an established person that has 50 communities >> I can defend that they've seen a lot just me at this one you know. >> Yeah. Oh, yeah. No, it's good to have that extra. It's almost like a little 119 00:33:25.840 --> 00:33:42.320 bit of insurance. >> Exactly. Sort of because he's helping us. He's signing on to defend the values that we're coming up with and so um >> Yeah. So, we need that relationship anyway. >> Exactly. Yeah. It's good to maintain that relationship cuz I can do x amount and handle quite a bit, but I can't 120 00:33:42.320 --> 00:33:59.200 handle it all. When it comes to certain things, it's great to have someone that is considered an expert, you know, vouching for what's going on. Yeah. I agree. >> And so, um, other than that, yeah, we're 121 00:33:59.200 --> 00:34:14.960 just, uh, wait for the end of the fiscal year and to start the new year. >> Awesome. >> It's coming quick. >> Yeah, it's right around spend all the last of the money. I'm working my butt off. >> Like, oh, look, we have a little bit of 122 00:34:14.960 --> 00:34:29.440 money left. Can we spend it before the end of the year? Every year. That's right. >> Yeah. >> Geez, look at that. Yeah, we were actually just talking about that or so. I was talking to Kim about it. Um, you know, what's Let's look at our budget. How much money do we have left? Should we what should we buy? Do we need a 123 00:34:29.440 --> 00:34:49.280 laser measure? >> Yeah. stuff that's flags and stuff and it >> um actually that was one of the things I've been suggesting to the association is uh you know I'd love to use a laser measure laser measuring device and have 124 00:34:49.280 --> 00:35:05.359 had people ask me why I'm not using it when I'm out you know certain uh inspections that I've been doing oh using this and um you know as I have my oldfashioned tape measure with me and so uh if they could have someone that teach a class on how to use it and the 125 00:35:05.359 --> 00:35:20.400 different types and what you know is less expensive and you know something that's more practable practical say for a smaller town but I think it would be more efficient and even in another community I got one for our uh deputy collector who's doing all the data 126 00:35:20.400 --> 00:35:37.040 collection but um I ended up leaving before I figured out how to use it on my own. >> Oh really? >> Yeah. >> All right. That's gonna be a best best practice on latest technology for measuring type of guideline out out there to >> saves you a lot of time out of the bushes and stuff like that. 127 00:35:37.040 --> 00:35:53.599 >> Definitely. Yeah, it will speed you up. >> Yeah. >> Yeah. >> Yeah. In fact, that's a good question for uh Alex uh who I'm proposing to have come in here and do a lot of the inspections. Does he use that or not? >> Yeah, >> I think I might already asked him and he has both 128 00:35:53.599 --> 00:36:09.200 >> depending on the circumstances. Yeah, maybe if we need something that would help us would help you, you know, help you guys speed up your inspection process and think about that, too. >> Yeah, it's kind of late in the day game. >> Yeah. No, I know. But even over the 129 00:36:09.200 --> 00:36:25.760 >> We're basing our budget on the same numbers. A lot every, you know, a lot of the stuff stayed the same and so at the end of the year, we might have some leftover funds next year and so talk about it now and then in, you know, 8 months, we'll be preparing to make purchase. >> Yeah. think about it. Yeah. See what 130 00:36:25.760 --> 00:36:47.440 might over the next couple months. >> Yeah. Might be beneficial. Uh next meeting when we want to do that. >> All right. Um that would be July. Probably the 21st 20th. Wednesday 20th. 131 00:36:47.440 --> 00:37:03.680 >> Yeah. >> Okay. So, >> you guys want to do 20th? Unless something comes up, but I don't really works for anything. >> Yeah, I can do the 20th a quieter time. We've gotten through all of our heavy lifting in the beginning of the year and 132 00:37:03.680 --> 00:37:30.320 then gotten the bills out on public. Do we have any members of the public? Yep. >> And had none at all the whole meeting. Okay. All right. Can I have a motion to adjurnn? I >> make a motion to adjourn today's meeting. 133 00:37:30.320 --> 00:37:39.640 >> All right. I'll second. All in favor? John Kane? Yes. Bill Brown? Yes. Meet >> is adjourned at 6:15.