Let's call the June 16th meeting of the Southwood Conservation Commission to order. 7 PM at town hall. This is a hybrid meeting. It's a Zoom and in person.
Then we'll open up with public comments. Is there anybody in the audience that has any public comments that they'd like to make? Seeing none, do we have anybody online might have public comments? look like it. You do have that um email from Mr.
Yellen. Okay. Read that one. This is from Gary Yellen. Dear members of the board of selectman, conservation department and department of public works, I am writing to
formally express my growing concern regarding the progressive erosion occurring on my property. Despite previous communications regarding this issue, the erosion has continued to worsen and now poses a serious environmental and potential public
safety risk. Erosion has reached a critical point with visible silt now entering the brook, banks actively caving in and a high risk of mature trees falling into the waterway. These conditions not only threaten the
stability and safety of my property, but also pose a significant risk to the health of the flow of the brook, potentially causing further downstream impact. I've raised this issue multiple times over the past 10 years, but unfortunately, no effective or lasting
action has been taken to mitigate the damage. The situation is now urgent and I am requesting immediate intervention and a clear plan of action to address the erosion, stabilize the bank and protect the brook from surrounding environment. Please confirm receive this
message and advise on next steps. I would appreciate the opportunity to meet on site to speak further to ensure this matter is prioritized and resolved before further damage occurs. respectfully submitted. Gary Yellen,
his address is, you know, dear um South Longard, but I was a little wonder. It's not not is it? Yeah, it's it's like around 19 I thought, but I think it's
like I think it's like six. you if you want. I think I just made that up. No, I think you're I think you're right. Here it is on the back page. There you go. Seven. Wait, the price is right. Yeah, that the number system is funky out there.
What am I doing? I mean, he's the first house. He's the first house, but then I think 19 is the one right behind him. Okay. I think they've come in before, right? Yes. He said 10 years. I think it's been like 20 years or something going on.
Before I was on the commission, there was problems been eroding into the broken. It's the drainage system and the town. You've been out there, right? You've seen the town drainage system that takes all out. Yeah. Yeah. They redid the culver a few years back. It
was never behind Gary's house. It's never done correctly. It's always been a problem. And I don't know you know who does that town property town eman I think they took an easement. Yeah there's an easement. I spoke with Randy
today about it. He's acknowledged the problem and um he said John's been going out there monitoring it like um every week or something. So and Mr. Yellen had just come in and he's requesting like a site visit with us just so we can see the erosion. He says it's really bad in
some areas. So, if you guys are available after 4:30, that's when he gets out of work. We can do a site visit. I don't have my phone with me, so I don't know what my I left it at home. I feel lost. Now, my car is
going to break down. Um, so, so we'll arrange a site visit later, but it was it's been bad, like I say, for at least a decade. Yeah, I know. I'll be around for most of this. Well,
tomorrow, right, and Wednesday, right? Yeah. And then Thursday, in a way. Okay. You're going up. Well, you want to make see when Randy can make it or whoever is is going to be in that department. Yeah. Yeah. Ry's last day is
Friday. So, Randy left his day Friday. I think so. I asked him today and he said he didn't know. Yeah, I heard he gave his twoe notice last week. No one knows everything. Don't argue
with We'll figure it out. All right. We'll ste by email. Okay. Yeah, set it up by email. Set up site visit. Very good. That's Well, I didn't take attendance,
did I? All right, let's take attendance. Starting with Chris, Chris Pratt, Dennis Clark, Warren Chver, Jerry Patri, Andy Ren. So we do have a quarrel along with our coordinator Sabrina Per
secretary. No. So we have our first don't even start public hearing tonight on 19 Silvergrass Lane. Do you have the need to read? It's in fake letters. It was in the front. Everything is in
order. Was Well, I didn't change the order. Maybe it's the sheet that's turned over right there. No, that's very No, that's not that's not the We're talking about the public hearing notice. We did put it in your old
There it is. Okay. The Southwood Conservation Commission will hold a public hearing under the Massachusetts Wetland Protection Act, DLC 131, Section 40, and the Self Conservation Commission regulations in
bylar chapter 182 and chapter 450 for notice of intent via a hybrid meeting, Zoom, and in person. The project location is 19 Silvergrass Lane 18 South Mass 027-011
parcel08. The applicant proposes the construction of a single family dwelling with associated site improvements occurring within the 200 foot riverfront area of Kellogg Brook. The meeting will
be held on June 16, 2025 via hybrid starting at 7:05. Copies can be planned can be viewed by the town website conservation commission page. Okay. So we'll open up the public hearing and who is here to speak for the
petitioner? These are the green cards. Thank you. Uh good evening. Name and address for the record, please. Crac Associates, Field School Street, Westfield.
I um I'm here with tonight with the applicant. Mr. Greg Henwin, uh for the proposed uh single family residence at what is law 18, I believe it's 19 Silvergrass Lane. Mhm. Um which is the one at right
at the end of the culde-sac off of um Solar Grass uh towards the end of the project there. Uh we did have a site visit last Friday with a few of the commissioners uh where we walked the site the edge of the site um what just
kind of procedurally what we have. So right now we have filed the notice of intent application for the single family home on this law 18. Currently, there is an existing order for the let's call it the parent subdivision that's on this
property. Um so just kind of procedurally um as you can't have two open orders on on the any one property. There's also a certificate compliance which is further down uh on the agenda um for this same
law. So, it's the same law. Um, a stimulated compliance for the parent subdivision and then the new notice of intent application for the actual single family home that's being proposed. Um, so just kind of lay out lay out what's happening here. Um, so there's a single
family home being proposed with a side entry garage there. Uh the topography kind of from the end of the culde-sac comes up to where the house will sit and then kind of levels off into the backyard and then towards the rear property line there. Um there's the existing tree line that which is that uh
sort of um bubbled gray line that kind of cuts across the top of the page there. Uh that is there that was there uh that is still on lot 18 is still there from the old uh golf course. So that tree line is is is generally in the
same location along that northerly property line there. Um what has happened? So the lot has been sort of has been worked as we saw on the site visit. Um I you know based on a site visit we had we went out and shot some
um where the the disturbed area was on the property because I know what what we saw was uh there was some disturbance that kind of looked like it was beyond the property line that rear property line off to the left hand side there which is the you know the rear of the parcel. So I uh we sent the survey crew
out there and and it you know so that's what this plan this plan was just created so I don't know if Ryan sent this to you. you know. Um so this was just it was done like late this afternoon when we got the points back. So uh just to kind of show you know this
dash line here which kind of just comes out here um around the uh with that property line there just represents um what you know the extents or where the silk fence line goes you know that s we
saw fence. Okay. So the edge of that I don't know cross. Yeah, that crosshatch crosshatch is where the sil fence line is is around here. So obviously that is within the riverfront area. That area was just kind of a old fairway. So it
was it was grass area. It no trees were taken down there. It was just, you know, um as the lot was being cleared, they kind of just pushed some uh you know, the the top soil back into that area and stockpiled it along the property line
here. Um so um those marks are out in the field if um you know if anyone wanted to go take a look at where they are. Um and the the the riverfront the river as well. Yes. There are a few there's some stakes
along the riverfront line and then in on on point lines on the property line. Okay. Yeah. So, um what you know what we intend to do at this point is you know um reveate that area back there. Kind of pull whatever you know return it to its
original grade. Reveitate it. Uh there's approximately you know 4,000 square ft of disturbance. 4,184 ft of disturbance in that area from the property line to the silk fence line. Uh but again no trees were taken down. It
was it was kind of old fairway area um that you know would be returned to just the vegetated um cover. Do you know what the disturbances within the property? Uh the riverfront area within the property.
Yeah. Um yes, that would be um total riverfront area proposed disturbance 4,943 on the on the property itself. Was that already proposed in the notice of intent? Yes, that's what's proposed in
the notice. So, the entire riverfront on that piece of property was proposed to be altered. Correct. Okay. Just And and by altered, we just mean um used as lawn area, which was way before. Well, most
of Yeah, pretty much most of it except for this small corner up here in riverfront um was wooden. Yeah, most all of it was fairway before which we're looking up here. I had a small corner up here, but this was all fairway area up
here. When you say but you said lawn, but isn't it a meadow written as a meadow maintain existing meadow? Meadow. I think that's just a terminology. There's a difference between a lawn and a meadow. Well, yeah.
Difference. Yeah. the the intent or the residential for the new house would be to use it as a lawn. There wasn't any trees. So, there's no like clearing or anything in in there. So, what's probably going to happen is it's going to be a bright green lawn
just like the other parles. I don't feel comfortable with that. Did you address the D convents? Um I I just saw I saw those when I had Brian this morning said we didn't have any but right before I left the office I saw that you I
mentioned it during our meeting. Okay. Um so I I do have those. So I we don't have formal responses to those yet. You want to just give us some responses here and um yeah. So the first comment is uh in regard to the total riverfront area
on the property. Basically, it's 10 5,000 ft² or 10% whichever is larger of the total riverfront area. Since we're under the 5,000 square ft, the parent, you know, the parent parcel uh total
riverfront area um doesn't kind of play into the calculation. I don't really understand that because that only goes into play if there's a deed restriction on the property. The total
Yeah. Yeah. For the entire for the entire property, the parent riverfront area can only be accounted for if there's a deed restriction on the entire from my understanding in the wetland protection act. So, there needs to be a deed
restriction in order for us to use the parent um riverfront area as the calculation. Otherwise, it's a newly created lot. It needs to be calculated that way. I think that's the we have the new order
conditions. That's what brings it under that new plan that's been doing just this lot instead of the parent. Exactly. So I think we're going to on the new order or the new notice intent applications just this parcel. So it kind of eliminates the parent parcel
account. Right. So you you can't really necessarily use the parent parcel if you're just using that newly created lot unless there is a deed restriction. But the from my understanding you can't take the entirety of the riverfront area
and use it for that one parcel. You have to use the riverfront area on that parcel in the calculations. Correct. Right. From my understanding that's how I take it. Yeah. Um yeah I can clarify that. Yeah, probably good to have everything
clarified in writing. Yeah, in writing responses to the GP comments. Um, so that was that was number one. Since the parent parcel was created prior to 96, one does not care about the total river area. All one cares about is the total riverfront area of this parcel law
18. That was the first comment. The second comment, as the regulations in this NOI narrative states that within 200 foot riverfront areas, the issuing authority may allow the alteration of up to 5,000 square feet or 10% of the riverfront area within the lot,
whichever is greater, on a lot recorded on or before October 6, 97. The NOI proposes 12 to 4,943 square ft. However, that is only after a thorough alternatives analysis has been included in the NOI, which there there
is an alternatives analysis in the NOI. The alternative house only applies to this parcel. Even though the regulations allow up to 5,000 square ft of alteration in the riverfront, it does not mean the commission has to allow any alteration. By reconfiguring the size and shape of the house and bringing the
footprint closer to the front setback, it may not be necessary to alter any riverfront. In a way, this is just like BW. you do not get to alter any BBW if they're also. So that's basically saying you get 5,000 or
10% of the riverfront area, whichever is greater. So since we're under the 5,000 square ft on this property, you know, we fall under the allowable riverfront area disturbance within the riverfront area
that's on W 18. Is it more than 10%? It looks like it's more than 10%. whichever is 10% um whichever is greater. So it's e 5,000 or more and it's under 5,000 right now. So what about moving that where they said about
moving the house further away the alternative? Yeah. So that's where you know kind of see if you this is where the septic system this is where the perk tests were done on the on the lot to have the the leech field out front and just you know setbacks from you know we
already have a liner on that that leech field set back to the front property line leech field set back to the foundation the foundation and then um the riverfront area is right there. So, in order to, you know, just have a sort
of a a semi usable backyard for this lot 18 here in an area that was already sort of a a grass area um is what the intention is here to have a a backyard somewhat to the other. What was the last one about the
tree line? Was that Yep. So, um I can uh let's just So, that was that one. So number three sells comment two, comment three. The applicant's representative needs to show the front zoning set back on the plan which we do.
Um it's it kind of gets lost in all these lines, but it's right it's that dash line that follows makes the corner there. What is this back on? How many feet is it? Uh was it I believe it's 30 feet.
You have a scale. Is that what it took? Yeah. Yeah. No, I I'm pretty sure it's I don't I don't have a It's dirty. Yeah, it's dirty. Dirty X. I don't need a tape measure. That's I use Postit sometimes on my screen and I
just mark like 24 possible without a ruler. I just I just, you know, Chris, do you do you remember that area? Was that the pristine riverfront or was that the golf course riverfront? Pretty much
I have to see a bigger map of where this is. This is uh coming down. Oh, that's the one that's This is this one. uh this is 18. This is 18 right here. So I think the fairway would have gone, you
know, College Highways is over here. Oh, here's the brook. Y I can look it up on Ariel's. We rode out there with Rob, right? Is that where Rob almost took us out in the ATV? We went out there with Rob. Yeah. Yeah.
Mhm. Yeah. So, we understand that it wasn't pristine. It was a golf course and it was it was pretty much you needs to miss her away, right? Yeah.
So, this is where I don't understand. So, this is the tree line that I'm seeing from the aerials and the tree line on and even like the shape of the property, but the tree line is going like this and that's not necessarily
It's a I think that's an old tree line that you guys are using. This tree line here would be So this tree line out out here near the house is is Yeah, I would think this portion kind of comes
out this way. Now the front portion here, the part that's outside riverfront is is not there obviously because there's a house over there right now. Um but the part that's within the riverfront area uh starts right here
which is towards the rear of the property which triangle isn't is not sure what happened to that rear triangle. Yeah. Yeah. So I can cl we can clarify that. But this sort of this shape right here, this
sort of um rounded shape is this is this sort of rounded shape just right through here. And this is the sil fence line which when you're out there, you know, it's in front of the tree line instead. Yeah.
Um, I think this lot with the sharper corners is recorded at the registry of deeds in their book of plan. So, I'm not sure where Yeah. Yeah. I'm
not sure where Yeah, you're getting that shape. Um, well, the other plan had a triangle. Yeah. That part was cut off because that was the part of the riverfront that was going to be altered, I believe. Yeah, this one is that one
has a triangle, right? Yeah, this one is the triangle. That it would just like that. So, the riverfront here is where the trees were within the riverfront that we touched and I think that part that's missing in that mass. Um, that that would be back here,
correct? So, then there would be more trees, but it doesn't look like what we see up there. That was like over the 5,000 square feet there. But there was so I think there was the parent uh there was a sil fence with with u because that's where the
basin there was a tree line and then the tree that tree line was cut back to construct the storm water basin that's back there which is kind of comes up like this. So, you know, this I think can go like this way a little bit. Like
these property lines can probably go this way a little bit. Um because GIS isn't always super accurate with the order behind it. Um cuz so I think there was permitted alteration
as part of the original subdivision to build that storm water basin because right now I guess the tree line would would go like this out and around like this. But obviously it was got got like cut like that to construct that storm water basin behind block 19.
So it's not reflecting the true tree line. You're saying you can update the the tree line on this plan to show that the we'll do that um to make Mark happy. We
should get these all these things out. official official DAP comments back to us. I think another site visit is in order as well. Agree. Um I think on the other plan previous to this Yeah, just look back at that one
for the moment. Yeah, it's essentially the same thing shows the Okay, shows the What was the one you had up, Sabrina? You just f that one that was up before this one. I had their plan. Yeah, that's the
original. This is the one that they This is the one they sent to me. This one says lot 19 instead of 18. So I just Well, that's lot. Sorry. 19 right there. And this is lot it. But it's 19 silver
grass, which got to keep saying over and over again. So 19 on the plan. So I look the plan. Okay. Yeah. So, I don't know if you heard Andy, he made it a point if you you add the triangle on the top, do you
now go over the 5,000 square feet? Um, you'll have to answer that question. Yeah, we'll we'll answer that. We'll make it so that we don't go over 5,000. Why the trans? No, I think that I think at some point
the property lines at throughout through the process probably got tweaked and Well, they wouldn't be touching that over there anyway, right? Yeah. This would be the the corners of green. Oh, was a green back there. Sure.
Yeah. So, there was a tree line associated with the green. Take a look at that. That was an old green over there. So, the tree line that's where that it kind of comes down. That's up on top of the hill. That green? Yeah. Was up on the top. Yeah, it
was on top. So you drive down to like you can kind of see the outline in the 18. See where that kind of this is 2019. You've got So I think that's where you guys got the original tree. This is the that was the original green. This is the
old green here. Correct. Yeah. You can kind of see the I know right where Okay. A little dip there and then a hill. Chris, do you have a text? I'm just worried that our sound isn't and maybe it's her wife's somehow she knows our
sound isn't working. Okay, never mind. Okay. Yeah. So, the 200, right? Well, we got to fix that, but whatever we propose would be under the 5,000. that that's kind of like a hill down. It goes a hill towards the green anyway,
isn't it? Like Yeah. So once that cuts down the hill towards next old T box. Yeah. So it goes down basically in every D. It kind of gets flat as you go this way uh across this way, but it goes down obviously towards the brook and then
down towards 19. Yeah. Yeah. So kind of at the top of a sort of little mound there. Okay. Uh so that's might as well just finish going through the So that was three show
the front zoning. It's it's on there. And then four was about uh the tree line. So yes, we'll update the tree line. And five is um that per 10586A the meadow area and riverfront is allowed to be maintained as meadow.
Meadow different than mine. Wow. So, a wet meadow or just a metal? It's not going to be wet. It's not wet up there. It's on top of a sandy hill. Yeah, so up there pretty pretty.
Um, so, okay. So, update, you know, address defy comments update show that triangle. Um but then there's also the whole um COC later on and then you know one
you know prior to the next just technical what monuments on there too like the signs that they have signs that show the same room though it's on the plan also. Yeah. Yeah. You might as well put some sort of monumentation.
Um Greg signs, right? You could Yeah. Greg Henland 143 South Longard. So we've been using the signs instead of the monuments because when we did the monuments, people were just going behind it and doing whatever they wanted. So then the signs kind of seem we could just add
those on the plan, right? You going to say something? The signs didn't seem hugely permanent, right? The signs are not permanent structures. been plastic signs on a fence pole. One
of which are going to maybe both put up much resistance to being removed. If you screw a tree, if you screw a sign on the tree, it still can be removed. The problem with the boulders when we did the boulders is it didn't say anything on them and everybody just went back there. So, we figured the signs
would be better. And those are the signs that I can get that say what you guys approved to say back in the day when we did it. when I came to to switch them. That's what you guys wanted them to say and that's the only sign that I can get for them. I mean, we have extra ones. The one blew off. We maintained it.
Yeah. But no matter what you do, no matter what I do, like even if you even if you screwed it to a tree, they're going to go someone could go. Unfortunately, people are going to do what people want, right? Once you're out of there, I've seen the rebar ones where they have a little plate on the top, but
then you know, and then I got a kid like we tried to then I'm thinking there's little kids that thing. They go back there and cut their arm. Who's responsible? He throws over it. They trip over it. Yeah. Or they rub their arm and they cut their arm. Who are they going to come after? So, we tried to go with a smooth like a smooth steel post.
We put a cap on the top so they can't cut their hand. If I put a metal sign out there and they got cut. I don't know. We just trying to do try and safe and and get the point across. That's fair. Do you think that? Well, I think some of
the signs appeared to be missing. Well, that's going to happen and it should be something in the order conditions probably the signs need to remain in place. Some some signs were totally covered up by vegetation. Yeah,
which is good. Yeah. There were no poles missing. We locked it before. There was one missing and we replaced it before you guys got it out there and that was on lock two on the corner. All the other ones, yeah, there were some were in the like covered by brush, but there were none missing and
there were none missing today. I walked it when I got back. It appeared that some were missing. Okay, so that's the notice of intent for lot 18. So discuss some action items on that. So we'd have to do the certificate
of compliance before the Yeah. order conditions. We're not going to do any of that till the next meeting. Is that what this We need to go through it. It's on the agenda, but we need to go through we need to go through it so we can talk about it when that comes up. But we have two other things on the new business.
But um if he wants to request a um continuation permission for continuation, [Music] it's of course a continuence to the next meeting to the next meeting which is July 7th. Yep.
So I'll be honest [Music] to approve continuence. I'll second. Roll call vote. Chris P. I Dennis I I cherry I unanimous vote. So, we'll take it up, but we're going to
try to another site visit in between and then yeah, the continuation right here. You want to do that by by email us all? Yeah. Okay. Probably next week. Okay.
Is this week? It's weird because of the holidays on a Thursday. All right. on the new business then Junth the holiday I was trying to think of what holiday it was Junth Junth name
like that think it could be on a Friday next year it's not the 4th of July it's the 10th of July one the one on Friday the one on Friday whatever it is that year whatever Friday is the right the first after the 4th of July
under a new business item number One, review amended plan for 55 Foster Road, NOI 292-0421, [Music] a proposed addition of a gas line. Mr. Anatoli is supposed to be here for
this meeting. Um, I tried looking at the plan for the gas line and I couldn't find it. So, so essentially he wants um to connect gas to the property and he needs some
sort of documentation from us saying that we said it was okay, but I don't know where that gas line is. I can't find it on the plan to know that. So, he's not going through the USB, right? And I don't I looked at the plan earlier this morning and I'm like I just I just don't see it. I don't No, it's some kind
of exemption for gas lines and I don't know. Is it could be look it up. I think it's repair but I don't know about man. Yeah. Well, I don't even know where it's going. So table it. Okay. Okay. We have
a motion to table. Make a motion to table. Second. Cherry seconded. Roll call vote. I normous vote. Next one.
Um, I don't know if Phipe is going to be doing it for if there is. Number two, review amended plan for 13 North Quan Road, NRI 292-363. You propose change from stone gravel
cover to a concrete pad at the basement area. Anybody here for the petitioner? President. Uh for the record, we pray our LEC associates um here to just kind of um
propose um some minor modifications to the property at 13 North Pond Road. Um so this is the plan that is proposed under the existing order. Um there was a there
is a sort of raised deck along the rear of the house in this area and below that deck there was um it's been called out as a stone fabric and stone beneath the deck. Um the owner has you know sort of
reconsidered um and would like to just uh create a concrete patio underneath the deck versus the fabric and stone. um that area is is sort of en encompassed or enclosed by a retaining wall that
goes down the three sides like this here, here, and here. So essentially, it would be the concrete pad surrounded by a stone area so that it's not just, you know, concrete up to the retaining wall and then spilling off the retaining
wall. It' be concrete up to a stone apron around the concrete. Do we have details on that? What's the pitch on that? Uh, it's just it's up against the house, so you know, it' be pretty minimal. Yeah. Flat one to two, one, whatever falls there is going to run towards the lake. Yeah, it would be
under the deck. It's the area essentially kind of under the deck. What will there be for like infiltration? Are you going to put like uh drains along the wall? Yeah. So, that's with the stone, you know, up against the wall. I'd like to see a detail on that. So,
there's nothing over above it. Uh the deck just a raised deck. Yeah. Still all that water is still gonna go down. The water's gonna go there anyway. Gonna get, you know, hit that patio. Yeah. You know, and you know, the intent would be
to leave that stone apron around. But yeah, there's these drywalls that collect the roof drains here. So, you know, it's just what's coming from this p rear patio area. So maybe, you know, get a pipe and connect it to one of these, you know, half to this drywall,
half to that drywall so that it could go towards that means I live on the lake as well. I have a cement patio in the back. But I do have drains that infiltrate into the ground so we don't get just run off. Yeah. Straight to the lake. Yeah, we could we could show just, you know, a
couple lines there that would connect to the the drywalls that are already been proposed for the roof. How much extra impervious surface is it? Did Norm, did we find that out? Um, not yet. If I get you the square
footage, the actual square footage and, you know, get a plan that shows the, you know, a detail of I just that makes me nervous seeing concrete pads. Yeah. It seems to me back when it was approved, the impervious service was one
of the reasons why it was approved. Yeah. Okay. Pavers are nice. You know, there's other Yeah. Maybe some papers out there that would be happy. Okay.
Yeah. Then you would may Yeah. You'd still want some sort of under drain to that to that area right behind the retaining wall. That elevated area behind the retaining wall. How far along is this project now? Um I
believe they've constructed everything up to uh the retaining wall. Nothing down towards the lake from what I understand. Like this area down here, but you know, they're building the house. They've graded out here. I haven't been out to do any septic
inspections yet. So the septic's not in yet. Um so you know the house you know generally the house area but not the the lake front here has right. Yeah. So we did a little fine tuning on that.
It would be we could do it under an amendment. It wouldn't have to come back as a it would be considered a minor. That's everybody think that's true. Are we saying no concrete or we're saying if he comes back Yeah. with a
pavers instead with a you know detailed plan with pavers or oh the water mitigation it's mitigated then that would be considered a minor change whereas right now it looks like it'd be considered a major change
it wouldn't have to refile could just sign off on plan Okay. Uh, do I request have to request continuance? I guess I will anyways. Yeah. Continuence to the uh for the next meeting. Sure. I'll make a motion accept
the continuence for 77. Okay. Continue till 77. We need a vote on that. Chris, I norm. Okay, let's move on to item number three
under new business. Partial request for partial certificate of compliance lot 18 19 silver glass silverrass Lane greens of South Wick East NOI 2920369. Same property. Same property we're
talking about. You guys do have a map of the subdivisions. The yellow highlighted are the ones that have been released. Um for context uh because I'm going to talk about it. You also have the conservation restriction for the if in space.
And then I have after that um some site inspection reports. One of them being of the conservation restriction, another one being of the storm water infrastructure. Um,
I'd like to talk about that before that the lot 19, sorry, lot 18 specifically so we have a general overview of what's going on with the subdivision. Okay. Is that okay?
Okay. Okay. Hello. Um, so I'm not sure you guys are aware, but we do have a conservation restriction that's on the open space on this um, subdivision area.
And um just from doing some site visits and some just looking at some aerial imagery, it does look like that there has been alteration within the open space, be it grading or just lawn has been encroaching onto the open
space property. So that makes me um nervous. And there was also some dumping of grass clippings in uh the wetland buffer which is a budding eight silver grass lane. And are you Mr. Fior? No.
And Jason's not here. Um I wanted to tell Jason that he is the owner of the property. He's the owner of open space. So therefore, he is responsible for any any sort of um we'll call it violations
that are happening out there against the owner of the homeowners association at this point. So it gets transferred. Right. So this is Jason Fury. I'm sorry. Didn't mean to put a cup down. I am available. Yeah, absolutely. Brian and Aaron are two of my partners. They are
there present. I'm just here. I have a eightmon pregnant wife. So all right. Did you did you hear what I said? Uh I I do. So I mean in terms of you know we're not present at that properties all the time. So if things
happen it's hard for us we're not in a monitoring position to be able to monitor all the alterations that people do to the property and nor am I intimately familiar with every single uh conservation thing. So I just need to be notified about what lot is doing that or what street number whatever you want to
address it by. Um, and then we can do a cease and assist letter or try to identify the the individual and then ask them to stop. I can put the letter in the mailbox and basically do it. But I I as far as an enforcement division goes, like um if they refuse to to comply is what
what what does an HOA have for leverage in order to be able to uh make people comply, I guess, is my first question. You're asking us what leverage is. Oh, correct. Yeah. I mean I I mean we don't know what our leverage is and what what is your leverage I guess is the
question. I'll start there. You have to figure out how that works because it should have been turned over to homeowners association right at the beginning. As far as lawyers have always told me that that should be one of the first things done and it hasn't been done. So you're stuck with the We do have owners owners association. We have
a meeting scheduled for I believe it's July 1st. Uh we just paid up the taxes on it. We are handing it off to the the organiza the the company is getting handed off to the people this summer. I didn't want to hand it off early because I was you know I don't want to swear on
a public meeting but in the the west side it was a total walking cluster because people half the people that were there started getting p paying into it half people weren't paying into it. Um and eventually we had to like chase everyone down and then there was griping about people that paid for four months that the other people didn't pay even
though it's 160 bucks. um we decided that it was just easier for us to own the homeowners association and own the open space aka the tax on it um and the insurance for it and we basically just own that for the time being and our intent was to hand it off as we got
close to the road handoff to make it all part of the same process. Um the homeowner association is still active and effective. It has an EIN and it is an existing entity. Taxes are paid up on it. The the all that stuff's done. So, I guess the question is is does what what
does a homeowner association do? Because I don't belong to one or nor do I really run one ever. Um, they could just tell individual owners, you know, hey, this is conservative space. You're not allowed to do this to it. Please stop. Right. And I'm assuming most people will comply. You're going to have it's going to be
tough for you to turn it over. I would think with enforcement orders against it already. So, be in your best interest to have this in compliance. When you do turn it over, these people aren't they're going to have this. They're not going to want it if there's enforcement orders against it. They're going to they're going to be upset about that.
So, we'll pay for whatever accommodation has to be done in order to solve the problem. I mean, we have like when you say enforcement order, so I've never seen anything in the mail that says we have an enforcement order against it. I would assume you would have mailed that to the actual We could do that if you like. We could take care of that for you, but we're trying to do we're trying
to do this in a friendly way that you know we can work together. If an enforcement order helps you out, then we'd be happy to do that. Well, I I'm not really worried about having a physical legal document as much as just an identifi identification of, hey, it's uh this guy on lot 10 that put grass clippings behind here. He's not allowed
to do that and here's why. And then I can send that in a basic letter template to the guy and hey, you're not allowed to do that. Here's why. For me to know those things would be impossible. I obviously wouldn't have be that's this is your guys
your your ability. Yeah. M going through these site reports, that's what I'm seeing. Grass clippings in the wetlands and that that's that's what we saw. And you could highlight that in the conservation restriction that these are the violations and that they need to be taken care of. Conservation restriction
was a quick read. I think it took me about 5 to seven minutes to rip through it and see that grass clippings are not allowed. Yeah. And until the propertyy's handed over to the homeowners association and it's still his. Yeah. So, as the property owner, I own my property and if my neighbor was dumping
grass clippings, I just walk over there and tell them stop. That's what I can do as the owner of the property. So, the homeowner association owns the property. They're the ones that pay the bill for the taxes for the land. They're the one that have the deed to the the open
space. So, I I mean I I I fully get what you're saying, but again, like being not there and I don't live on that property, um we can't tell you what to do. You have to, you know, think up your mind there. We got kind of handed stuck with
this conservation restriction. Um you know, the commission doesn't really want to be in the enforcement business, but uh it got handed to the conservation commission. Um, even though I thought this wasn't the right way to do it, but
that's the way it is. And right now, we're trying to get it straightened out before it goes to the people that are going to have to live with it. So, and I'm I'm all for it. Again, it from You're not You don't want to be in the enforcement business. I certainly don't
want to be in the enforcement business because they're all basically essentially past customers that work with Greg and I and our team. So, we would like to try to resolve this in in an amicable manner to whatever we got to do if it's just individual. But again, it if I was to walk that property today,
I could not for the life of me tell you what was a violation, what was not. So, we can help you with that. That's what I need. That's all he's looking for. We're going to spell out every violation for you and then we'll have your ammunition there. If that's what we need to do to
to resolve the issue, then that's what we have to do. So, yeah. Jason, do you know if the homeowners association has a copy of the conservation restriction? I'm gonna assume not. I mean, no, I don't think that the first step being the fact that I my my two brothers are going to be the one that are running the
HOA for the time being until they hand it off. I could tell you they're they're not intimately involved the entire process as much as they should be. Yeah. Um, if you could send me a copy of it that actually identifies specifically how do we comply with the open space and
this we're allowed to do and not allowed to do to it. I'm assuming that's covered in the conservation document you're talking about. I can make sure all the people get it, especially in the meeting that's going to be held in the next month. Yeah. Yeah. So, in addition to the grass clippings, there's also u
braiding that's been done. Well, we're going to go through this and put it all in writing and and tell you exactly what the problems are. So we've get them corrected. So yeah, and I will address it with the individual. As far as the grading goes, I don't know how you resolve that. It's already done. So um
can they prepare it in some capacity? I guess if if you can identify what is being done and then if there is something that you would recommend as far as an action plan that we can do to resolve it. Yeah. Yeah. I think uh so just to kind of clarify maybe add a little to the
conversation is that you know I know when we were out there lot eight the there's grass clippings beyond the the the signs that said um you know wetland bumper here um um that was lot eight is
is that which is which is two silver grass on yeah so there's so there's different that's that's within the the sort of the the buffer zone to the BVW versus open space, you know, open space, right? Even though even the resource
area, that's not a part of the open space. That's a separate issue right there. That's also there's there's distinctions between, you know, maybe open space or dumping, you know, dumping grass clippings within. We should have help us with this. I think that would
have the right to do that, too. We could have anybody help us with it. We could call in any anybody, but I'd give them the opportunity to be the first ones to help. Yeah. So, there's, you know, what's open, what's not, you know, what's allowed in open space versus what's, you know, from the the the buffer zone. I think the hard thing is
is that this is the the the shape of this open space is kind of it's not, you know, a perfect square there. There's little pieces here and there and it's kind of ambiguous on where the open space is or isn't. And even talking with Greg, he thought there was an easement.
There is an easement, but that easement's in open space. Um, and so, and there's been grading in that easement area, which it shouldn't have happened because the conservation restrictions reported back in 2021. The open space should have been left
alone. So, it's natural. So, before they get a certificate of compliance on the entire subdivision, we're probably going to want to see something from Lubec saying that this is all been taken care of, right? So that's what so that would be the next step is that when the stated compliance for the order that's for the
subdivision itself is when you know the open space and those things kind of I don't think these things are going to apply to the partial certificate that you're looking for for this property. I think that's a separate issue. Right. So yeah. Well, there like like the the open
space and the notice of intents I think are separate issues, but it's just something that needs more attention and get it knocked down. Talking about the subdivision and needs to be addressed. However, the the storm water, which is what I want to talk about next, is is a
part of the entire subdivision. Each lot is related to it except for the ones that have already been released. But the ones that haven't been released, this uh the storm water infrastruct it's not working. It's so so yeah. So the storm water obviously it is it's
there. It's functioning for what it is right now. I mean those there's cattails in that basically like behind 19. Um, so before we go for the close out of the subdivision, we would have to go into those basins, those storm water basins,
and clear them out so that basically you're being delivered a product at the end that's sort of, you know, a finished product that's been maintained and turned into a wetland. Now that the dension, no, it did. It did. So I would
feel more comfortable if those infiltration basins and you know catch basins were fixed now and maintained and then at least we see we have a history of it being maintained and functioning properly for a period of time. I don't
really feel comfortable with releasing any more lots until the sub the storm water systems back and working properly the way it's supposed to be. Is this is this lot connected to that storm water? Is that part of So we have it's not No,
no, it's not connected to the storm water, but it's part of subdivision and we have the teeth it has it we have the storm water part of it's part of the order of conditions and we have the teeth not to release it. So if it's not in compliance and it's not in compliance
right now because it's not functioning properly for the just to add to the stormwater system would be part of the the overall system overall. Yeah, overall we're talking about the just the one. Yeah. And what we have a few items is the individual the
release of individual certificate. Yeah, he's asking for two partial certificates in compliance. One of them that has the riverfront that we just saw and the other one is outside of jurisdiction. But so I think those would be separate issues and I think it's the
same. I mean we've brought this up a year and a half ago and nothing's been done. It doesn't appear anything has been done um for the storm water and I don't see you guys somewhere. We've gone back and forth with Rob a few different times. Randy
had monitored them made sure to check levels and this and they're not there. So, as with we're talking about when before any certificate compliance gets for this entire subdivision, all these issues have to be resolved and they have to got to go through the DPW
DPW also. I mean, they're the ones Randy even said that he doesn't want he does not want lot 19 released. That's the one that has this one, but I but I don't feel comfortable releasing any more within the and there's not that many more.
Right now we just have what do we have for requests for certificate appliance for lot 15 and lots two two lots requ 18 and 15 these two right here those are in the the mother subdivision yeah
uh I can add a little bit more of a conversation is that there are covenants on lots just for that specific reason as part of the overall subdivision so you hold back lots that are valued at, you know, x amount of dollars with the idea
that those lots can would cover any cost. Yeah. Um kind of like we've been through that before. It doesn't work out too well most of the time. I mean, do we have to put a cash bond up to solve this issue or what's your deal? Yeah. I mean, there's the only concern I have is is um you know, I mean, ultimately the people
that individually own that lot, which is Hamlet's company, is not the developer, which is us. So there's two you're you're essentially penalizing the developer of the of of the land for us not doing our part which it like I mentioned to you you know a couple times even since last meeting that our intent
is to complete this project by the end of the at the end of the summer so we can position it for Rhodeand in May. So all this all all your um all all your situational you know I don't want to use the word gripes but it's legitimate gripes um they're going to be resolved
in a timely manner and they have to be in order for us to position a hand off this road. So I just don't I don't know if it's uh if if I if you do um hold back those certificate of compliances against Hamlin for something that we're not doing. there's a separation between
those two organizations, which I think I I think you may have a problem with um holding them back if if if the lots themselves are compliant for what they're trying to do. Um but the development itself isn't. I'm not number
sorry to interrupt, but lot number 18 is not under compliance. There's alteration within the riverfront. So, and then so we've got that, but also in lot 15, that's where a big portion of the grading within the open spaces. Oh.
So, and if you're saying that you want to get this all buttoned up by the end of the summer, I don't see why you can't just start with the storm water. Get that done. So, then you bought a property with a lot of rules and regulations and you point blank said, "I don't know the rules and regulations." I
don't the biggest thing I bought a property with lots of rules and regulations more than this and I know all of them. I read all of them. So when I was in these meetings I could I could say my lawyer actually told me you know more than I do. I'm not going to talk.
And he talked five times in eight months and three of them were to my detriment. Kind of like probably me talking about it. You need to know the rules of the game. You're a smart guy. You're a business guy and you're telling us you don't know the rules to the game. I I'm
not buying that. I'm not I'm not four businesses I run. I don't really have I mean it's it's a it's I I understand your cons your con your your statement. I get it. I will try to do better. Um but I need a little bit of guidance from you guys on what we're doing. So if it's just about moving forward quickly, then I mean that's I guess that's the plan.
That's what we need to do. Um I'm not trying to I I just want I don't want to hold up the development of the properties um which I think this would do um solely because of our you know essentially lack of getting things done at the the the in an expeditious manner
in which you guys would like it to be done in. I didn't really understand that this would hold up everything. Um Norm, can we table these two requests for uh partial certificate compliance next meeting? Absolutely. So we we can get
some legal advice and advice from the D on what we have for options on this. But I see Sabrina's, you know. Yeah. I want to make sure we're doing we want to make sure the detention basin works before we sign off on things like we
have to hold accountable right now is that. So, I mean, whether you're going to be um butting heads with Hamlin or or not, that's up to you to take care of that problem. You know, we have to watch out for what's happening on the
property, too. Yeah. And I think that detention basin needs to be taken care of so that we can make sure it's monitored and functions. It is on the list to get done. Yeah, for sure. And like I said, this was brought up like a year and a half ago when we were talking
about releasing lot uh what is it? lot now. I can't remember. I think it was lot 16. 16. It was the winter time of last year. Yeah. Absolutely. Yeah. I've talked about it and talked about my concerns and you know it it doesn't seem like anything has really happened. So
our intent was to do it this summer. We had a plan to do it. I again the expedition manner of it of of doing it. To me when when we had this conversation in my mind I said my plan was already to do it this summer because that was the intent to hand off the road. So the the the the moving
I have a plan I generally stick to it. I didn't know or understand that this had to be done in an expeditious manner in order to avoid any kind of hold up. If I thought that that was the case I would have probably pressured our partners to position ourselves to do it in the spring. I just assumed that that would be fine. Um I apparently I assumed
wrong. I just get done this summer. That's good. Yeah. was the intent. Yeah, there are. Yeah, there are means in place to hold to you know to that you you do the town
the town has means to you to to hold back property development within lots within the subdivision for reasons like that. Right. Yeah, we we had some issues. Noble Steed, we tried that and that was a that
was a big mess over there. They sold a lot anyway. Yeah. But anyway, we're going to table this to the next meeting then. May I say something before you guys table it? Greg Halen, 143 South Long Road. I've been at meetings with Sabrina, Rob and some of you guys. And
in that on that fourth phase where we are talking about on that um retention pond, Rob was when we were out there, Rob said that it would be better to do it at the end when most of the construction was done. So that was clean
and functioning and so we left it on like lot 19. It's behind lot 19 and it's going to get cleaned out. That's pretty there's only going to be one lot left after that. But it was his recommendation to wait until that phase was almost done before we clean that
out. And pretty like by the end of the summer, that phase will be almost done. But I think it would be a good idea, especially 18 right there. That's next to it. The plan is why we're finished grading 19 to clean that out. That's the
plan. But it was like it was left because Rob, I mean, gave us a recommendation to leave it. I mean, you were there when we had the site meeting with Brian and a couple people where he said you should leave it till the end in case anything goes. We have the we have the felt paper and all the retention
basins. There's really not that much sediment in there right now. Um, yeah, we have the cattails, but again, it was proposed to us to leave it till the end of that phase to clean that out. Maybe maybe we talked to Randy. There's always glitches and and Randy was at that meeting you're at also and kind of
agreed with that. So we started to move forward with with that. I mean that's who we're going to live anyway. That's no and there's two there's two estate lots that have the value that are under the covenant right down now for that I mean they're almost three acre lots. So
those two I think both of those are under covenant for that specific reason. The other Brian would do construction 25 industrial road. So the other part of this, how this works systematically is every time we've gone in for a bond reduction, it's coincides with Ry's
recommendations from DPW to allow this to continue to get lowered. So we he will provide punch list items for us as the job as the subdivision continues to close in. And then we put values to that and that's how we determine what lots
need to stay in covenant and bond. We understand that it might not have worked in other subdivisions. However, we're not other subdivisions. We don't want you guys. Sorry. Didn't mean to do that. No. And the other part of it too that is worth
knowing for all commissions is that it's been a long time since a road has been approved fully in town. Um the Greens West was approved a couple years ago. And then there's also an actual physical bond, which without getting into the
minutia of it, the town is a little gray on how to do it. We sent numerous um ideas over to how to put that bond in place. So, we ultimately ended up putting up a cash bond instead of going through an insurance bond. But after the road is accepted by the town of South
Lake, there is a one-year maintenance bond that is attached to that subdivision. So even after the town accepts the road, the developers are responsible for a year for a one-year maintenance period. So while we fully understand the concerns in relation to
the pond and it functioning correctly, there's multiple steps that we have to go through with DPW in order to get to the point where that DPW would recommend to the select board or whatever committee ultimately takes acceptance of the road. And in that it's you know the
pond's functioning correctly. all the catch basins are pumped out and there's a lot of steps that go into that and then even after the road is accepted by the town there is a maintenance bond that is attached with the developer the
zoning year after the road is accepted that's it's more than a year it's actually three years so it's like we have a bond I wanted to shed some light on that because I know it's been a long time since Southwick has seen an actually town accepted road and we went through
that process with turning over the Greens West. So, I'm not saying that it should, you know, give you guys any sort of ease, but there are things in place that protect all different departments. So, you know, if the road settles that
that could go against the maintenance bond if the pond start, you know, not functioning correctly. There there is provisions in place. It's not just, hey, we're going to turn over the road next week. let's, you know, scrape up the cattails and say, "Here you go." And then you guys are going, "Hey, it doesn't work." Well, you own it now.
Good luck. You know, there are there are provisions in place that protect the town. Okay, that's good information. Thank you. Okay. Yep. So, you're going to go back and uh answer the D issues on that and uh see if you get something for Rob that
supports Greg's, you know, why things haven't been done out there in the in the sequence we thought they were going to be done. And by the next meeting, hopefully we have this all resolved and be able to issue the certificate of compliance and the uh order conditions.
But for lot 18, specifically for lot 18, a few others. Yeah. So, for lot 18, aside from the storm water, like I said, I don't feel comfortable releasing this because of the riverfront alteration right here.
This is the one that we just saw the notice of intent, right? And there was riverfront alteration. And I think you need to find out what's the shape of the shape. Yeah. So, while each team makes sense until we triangle get through the get through the notice
one. get through the notice comments so that you can what I envision is closing out the the certificate of compliance and issuing the order so that there's no lapse in coverage on that property for the commission standpoint and at that
point you'd have you know um a a plan that you can point to to say you know this is on the plan and this is how you remediate the disturbance specifically for lot 18 Um, and also for
for lot 15, like I said, that there's the grading of the open space, but we don't really know where the lot ends and the open space begins. The we didn't see any pins when or stakes when we were out there, the
holding space. Mhm. Like so for behind it. Yeah. Um, so that was a bit ambiguous. I didn't know where the lot essentially was. Like I knew where it was, but I didn't know where it ended. that there was kind of the fences we
those were in the already built lots but but this is for lots of correct weird shape beautiful green [Music] the water
yeah I had to Sorry [Music] little [Music] those areas that have been sort of throughout the construction process will m be maintained as open space post
construction 1965 versus where they are out. Is it going to be lawn again? No, because that's what I'm seeing happening is like the open space is turning into lawn in the Did we get a baseline report? So, I looked through the meeting
minutes. I know you guys talked about a baseline report. I think we have to have a baseline report. I know. And I I did try to reach out to Ryan because he was the one in correspondence with the baseline report at that time and he hasn't gotten back to me yet on it. So that'll be done for the open space. Yes,
that Yeah, that was part of the original subdivision approval, right? It should have been prior to 2021, I think. Yeah, I don't have
that right now, but um I can talk to Ryan about that. Yeah, but again that open space was down along th those those lots that followed the property line, the original the golf course property line and then the open space came in right about what 30 ft from that that
back the golf course property line that was a strip of open space along the rear of those propert as as open it's an old permanent structures but it's its own parcel it's its own property so um it will be left
and not as part of these lot 15 these developed uh parcels. Right. I just brought it up just because I think it's a little ambiguous right now where the lot ends and the open space begin. So, as far as like doing work out there, trying not to do any more alterations,
which I think it needs to there's piles of dirt back there. So, yeah. To your point, Sabrina, it we were talking the other day, you and I, about the space, the open space between 12 and 13, that little sliver. Is that in fact open space between like 12 and 13? Yeah.
Yeah. That's where utilities. Yeah, correct. But it's open space, right? That's been graded. We've turned the lawn as well. One right here. Grass iron, right? Yeah. We we had to work that area specifically.
Exactly. back the water. Yeah. Utility operation. Okay. So that comes off the culdeac the opposite culdeac and across. Yeah. So it goes Yeah. So it goes through the culdeac off of Honeybird and then it
cuts through between 12 and 13. And I if I remember correctly that that drainage is it water and drainage or just No, that one's just water. Yeah, the water is needed to go through that. Yeah, that was part of the
original subdivision. So, where are we? So, we're going to table item number three, lot 18. Is that what we're doing? And table both of those partial certificate of 18 and and 15. Yes. Are
you making that a motion? I make a motion. Do we have a second? So second is second. Yep. Did you have a comment? Yeah. So
restricated compliance would be for release out of jurisdictional area associated to that wetland that's across the street which we're not in. So that's a what's the certificate of compliance. The lot 15 is for a lease from the order
of conditions from within the conservation jurisdictional area, right? Um which there is none on lot 15. So that's where the stiv compliance comes into play. So you know um that would just be basically saying that there's no
jurisdictional area on lot 15. That's what the certificate of compliance would that's what you would be issuing. just basically a statement or it's a partial just throw it out loud. Right. Yeah. All right. So, we got a motion and
everybody I call that I norm. Cherry I Andy I. Okay. So, lots 18 and 15 are table to our next meeting. Line item five, request for certificate
of compliance and $10,000 bond release to Silver Glass Lane 8 NI 292044. They do all three, right? Intense. They have separate notice of intense. Yeah, they do. Yes. Separate. Yes. Treat them
separately. Okay. Um, so this is two silver grass lane. So, we did a site visit um last Wednesday and there were signs that were posted along
the 50oot buffer. However, beyond the 50-foot um line within the inner 50 foot, there were large amounts of grass clippings. An old Christmas tree, a bunch of sticks, branches, and logs were piled up. Wood pellets were dumped in the buffer, as well as a Christmas tree
was dumped in the resource area. vegetation was cut within the inner 50 foot 50 foot buffer lawn which includes some lawn being maintained within that area. Um at this time my recommendation is not to issue a certificate of
compliance nor release the $10,000 bond until these issues have been resolved. I have photos too if you want me to bring them up. Pardon? I have photos too if you want me to Anybody want to see those photos? No, I'll make I'll make a motion to hold the
bond until these issues are If you're looking for a motion, this is just for lot eight. This is lot eight. Silver, right? Yeah, that's correct. Yeah. Second that. We have a motion to
There's question from Greg has a question. Correct. I I just my Greg Hamlin 143 South Long Road. What vegetation was cut there? I I didn't I we didn't we didn't take down any trees. No, we're not talking about trees. Essentially, it's
like the this you can tell that they've mowed along the area. They may have cut down like the little uh tree saplings. Just the difference between lot two and the lot next door. You can tell that the lot next door like the
vegetation is just growing a lot. So it seems like it seems like that they're sort of maintaining. Yeah. Um if you want I can show you pictures. I will. And I and I did see that tree that you were talking about before. That's fine. Okay. Um there's a
talking. No, I'm not talking No, no, no, no, no. Not talking. So we made a made a motion until it comes into compliance that we're going to hold it off. Unanimous. Did everybody vote? Well, you made a motion. I second it and I voted yes. Set that aside. Nor am I. Jerry I.
Okay. So that's on hold. No. Yeah. Do we want to talk about how the property can become into compliance so they have a clear path on how to move forward with it? I mean you can give them the letter. You can if you want
with your school. Yeah. Okay. I'll come in this week and see. Y. And now we'll go on to item number six. Request for certificate of compliance and $10,000 bond release for Silver Glass Lane Nine. Okay. Um there were
signs posted saying um again the same I I didn't say what the actual sign said. Notice wetland area. No discharge dumping or clearing. That's good. They posted along the 50ft buffer. There was a clear distinction between the lawn and the 50- foot buffer. No signs of
clearing of vegetation or large amounts of dump dumping of grass clippings were within the inner 50 buffer. And the site was stabilized. So my recommendation would be to issue the certificate of compliance and release a $10,000 bond.
This is the lot that they kind of made like a whole water gun. They like embraced it and the little stones along the border and made a lot. Yes, we'll take a motion. Make a motion to approve the certificate of compliance release of
10,000 and release the bond for Silverg Grass Lane. Second Chris seconded. Roll call vote. Chris I. Dennis I I Jerry I Andy I. Unanimous vote to release the bond and issue a certificate of
compliance for for silver grass land or lot nine lot nine. Lot nine. Okay. Now we're going to number seven. Request for certificate of compliance and $10,000 bond release for six silver
grass lane lot 10 and Hawaii 2920407. There were signs posted along the 50ft buffer. There was a clear distinction between the lawn and the 50ft buffer area. There were no signs of clearing of vegetation or large amounts of dumping of grass clippings. There were there was
a a pretty big mound of grass clippings behind the shed, but that was outside of the 50ft buffer. So, they are, you know, they understand. Um, the site is stabilized. Although the order of conditions did specify that monuments in the form of
planting shall be planted to enhance the 50oot buffer zone, no plantings were put in, but from what we saw, the buffer zone is well established with vegetation. So, I don't think it's necessary to um do any plantings because what's there seems to be doing
pretty good. My recommendation would be to issue a certificate of compliance and release a $10,000 bond. Move to do what she just said. Sar has made a motion to approve and seconded.
Roll call vote. Chris Pratt. I Dennis I. Norm I Jerry I. unanimous vote. You also mentioned that we gave them permission to move invasives. That's actually specifically cited as an allowable action, but that's not open. So that is
private property and the open space is well actually technically the open space is private as well, but private for it's just there separate lots and separate right. It should be a blanket approval to get rid of bittersweet on any any property
anytime. If he does remove the bittersweet just climb up the trees and show him another pull out pull off that's going up the stairs. Okay. So I think
all right. So, next item on the agenda is status of North Pawn action items. I bought copies, but I didn't staple them. So, thank you. Have a good night. See you later. Thank
you all. real quick before you start the next one or did you already want to say it off paper? The so from last meeting um we talked about the bonds that I had to get. I
have the bonds for 26 and 12. Um you said that they had that you had to they the board had to approve the they're going to do that tonight. The order the order conditions. So do I need to stay for that or is that something I can just come take care of that with you? No, you don't need to stand over that. All
right, that was and I'll let you know when that's all ready. Okay, cuz they're going to sign it and then I'm going to I need to write up that bond for the treasurer to so she knows to accept them. Is that like a like a long process or is that It's not long. It's more like
when I have time. Okay, don't Okay, don't I have people lined up? That's why I'm trying to get going on those. They've been waiting. So, thank you very much, guys. Appreciate it. Talk to you soon. Okay. I'd like to review just the A items only.
Um, and Dennis, we were going to try to get an environmental police guide. Yeah, we're going to be doing that this week. Okay. I would like to be with you if I could. Let me know. Okay. Uh, the signs. I know we had a meeting
with signs. Yes. Um, I wrote up a draft sort of spreadsheet of the signs. um what we wanted and color size, what they're going to say. Um I sent it off to you to a few of you to
review. Diane came back with some comments. I'm still waiting for um some things from the chief of police. He said he would get back to me about the one of the Mass General laws and how I should
write on the one of the signs. And then I'm not sure if it was a flotation devices is another thing that I was wait I was waiting for two things from the uh chief of police on that. So, okay.
[Music] All right. Science, science, science. Surveillance. We had a meeting on that. We now have stuff in our possession. We do. Yes. Okay. And I do have the
the log copies of the latest log for you all. Guess I didn't listen either. Okay, there's one set down here. I got a dirt. There's another set.
Chris, do you have a set? There's only two sheets of this. Yeah, these two work. Looks like you did most of the tour in Norm. Well, I've taken the two are together. Oh, yeah.
No. No. Yes. So, we've been in uh 13 times into North Pond since 14th of May. Mhm. 16 violations, eight for littering.
This past time in, I didn't hear a motorcycle, but I found the uh piece fell off his vehicle, an air portable air inflator. Oh, evidence.
Evidence. Uh and the fencing's been uh been beaten up twi three times now. All they repaired all three and one two groups of swimmers
off the scenic trail which which is not allowed. So that's just to let you know what's going on there. Okay. So on these corrective actions because of the urgency of the problem with health
at every meeting. Okay. And that brings us to presentation of draft master plan implementation committees measurement package. And I need to share my presentation on that. All right. Try to go through this
quickly. There we go. Where are you? You can see your screen right now. Just letting you know. It'll pop up in a second. I'm sure maybe go back to um so stop share
on the top part in the red and then hit share again. And then you should then yes right there and slide show from beginning.
Okay. So I presented uh the master plan implementation committee with a proposal on a measurement package. They made some changes and then uh they asked me to test drive it with three organizations.
I did lake management last Thursday. I'm doing you guys tonight and doing economic development on Wednesday. Uh and just to let you know, we have decided when the that we're going to go on the town fiscal calendar which starts
71. So year one will begin at 7125. uh process. Uh each organization has adoption of agreeing to uh do their number of assignments divided by the number of years that they choose
or they can tell us we'll we'll do it uh we'll tell you how many we're going to do each year. Each action is going to be worth 100 points. 100 points time the number of completions per year equals the goal for the year. And then the action outline
will have where the points will accumulate from. And I'll show you that in just a second. Points are accumulative over the years. No penalty for early completion. Okay. And here is the requirements to earn points. If you prepare an outline
with responsibilities and cumulative percent goals, you get 15 points. You reach a 25% complete target, you get another 15 points. Reach 50% complete target, you need another 15 points. And 75% gets you 15 more. When you
incorporate your support parties, you get 20 points. If you secure funding, 10 points. And you complete the project, 10. So there's where your 100 points come from. Okay. And here is a sample of a simplified
u outline that I did for lake management on the subject of erosion. Um I prepared the outline, got my 15 points. I did research on lake invo uh lake lake erosion. I got 15 points for
that. I researched companies and approximate cost. I um I didn't earn any points because I didn't get to the 75% number. Paragraph letter for waterfront owners. I did that
and that's where we stand right now. We've earned 75 points so far. We're modifying the letter next from LMC's recommendations and that'll give us uh 20 points more. And then we'll u
then we'll send it off to the support parties of which conservation commission is one of them. And then we'll secure funding which in this case is just printing and mailing. So that's a pretty easy one. And then we'll mail a letter. So that's a simple
way of doing it. And the takeaway in the bottom that you can't see there is basically the greater the knowledge of the subject matter by the support parties the earlier should you should bring them into the game. In
this particular case the project was a research one. We felt that there wasn't a lot of knowledge uh on the support parties. So we're going to incorporate them at the end to approve the letter. Okay. It's a year-over-year scorecard
is what I what I I gave to Empeic. Uh they've asked me to alter that and you'll see that they want yearly goals, yearly results as well. So here's an example and this is hypothetical. Year one this this group signed up for
two year 22 two year 32 year 42 and year five one. So cumulative points goals are going to be 200, 400, 600 and so on. And then again hypothetical numbers on year one they earn 220 points. So there are
110% of goals. So they are green. As you can see green is 90 to 100. Yellow is 75 to 89. Red is great less than 75%. Year two, they only earned 190 points, but because they accumulated time before
uh they were 410 against a goal of 400, so they're 102% of goal, so they remain green. Year three, they only accumulated 170 points, but their overall percentage
goal was 977, so they remained green. Year four, they slipped. They only got 85 points. So they were 665 points against the 800. So they were 83%. So they were yellow. Year five,
they didn't accomplish much at all. And uh it fell to 74% and they were red. Okay. So here's one for the individual scorecard. This is what the EPIC organization asked
me to do. So year one they they they signed up for two, they got two, so they were 100% they were green. Year two they got promised two, got two, 100% green. Year three they promised to only got one, they dropped to 50% completion,
they turned red. Year four, uh, two got to 100%. Year five, they got 200%. So they were green the last two years. How to claim an action item. Completion
to submit a paper that has certain things on it. Synopsis of what transpired. Evidence that the support groups were involved. Is funding required. Had it been secured. What is the plan to keep the progress sustainable? Emprove the request and
forwards the select board of planning boards for final approval. What would the year-end report look like? And it would be all lead hopefully all lead organizations have set their goals and completions for actions. X amount
have been started. Y amounts have been completed. All 27 lead organizations have hopefully started projects and Z amount of organizations have completed of each one action and they will be award for the one organization
that uh has accomplished the most for the year. And here's where the individual uh results would show by organization. They'll give a current year re reading
and a cumulative year reading. And this lists all of the organizations that have action items, have lead action items. Okay. And here's an example of a cumulative scorecard for agriculture
commission. Again, fict fictitious data. They had four open. They have four action items. They're listed there. On year one, they didn't actually complete any, but they got they got partial completion on three of the four. So,
they got 155 points against the goal 100. So they were green. And year two, the NAS were claimed the year before. So I don't get any points for the NAS. So in this one, uh they completed
uh action item number two and 80% of action item number three. So they had 295. They promised to do two or 200 points. So they're agreeing again at 148%. And this is
currently where we stand. Our organization participating in prioritizing the master plan action items. We thank those. 20 of 44 have completed their action items. A lot of small ones that we don't really
care about such as the Lions Club. Well, I want to say we don't care about. We're not going to be overly worried about. We got the Lions Club. We got the Chamber of Commerce. uh small organizations like that, but we still got some big ones. The select
board's not done, planning board is done. Um CPC is not done. They got their support actions to do and finance committee's not done either. So, you didn't go to that meeting, huh?
You didn't go to that meeting. I had it on I had it on the agenda. Yeah. You all right? I didn't realize I was going to be there. I thought that you were going to be there. Okay. Looks like a lot of work went into
this. Yeah. Yeah. Yeah. What What impressions do you have? What do you What do you like? What do you dislike? One of my questions is how how do we determine how many action items they are and who determines that? Uh let's say okay you take organization
A LMC how do they know if they have two action items or four action items? They've all been sent out. Okay. And so it's pre it's predetermined and they address those each year. The the master plan action uh advisory commission determined who the leads would be. Okay.
Of the 135. Is this an ongoing thing or do some get solved, cancelled as the years progress? We like no more erosion. We don't have to deal with that next year. So, right. Uh well, we have added five
uh we did our review of the advisory committee stuff. We're adding five of them. Um so, it's a dynamic document. But it's dynamic and some organizations have a ton. Select board and planning board have the most. Sure. Um
I forgotten what we have for conservation four or five I think. Okay. Open spaces got three. Okay. Answers that. When there's an open space committee. Huh? When there's an open space committee. Right. Right now we have one applicant. That's the update.
Okay. There's a one applicant. So Well, that's good. an out of towner. Okay, we had more applications. Any other feedback that I can give back to last Tuesday. What's the prize? Well, we haven't
when we get to a 100, do we get Do we have Do we just get points? Do we get like a candy box? All right, I'll put some colors on. It's the incentive. We might have more than points. points
sticker or get our name on the marquee. Yeah. Right. Okay. Any other comments? Any any particular feelings on the
cumulative versus the yearly or both? Let's crush it. Let's go. You know, it's a lot of thought went into it. It's okay. Seems like, you know, all right. It's it's metrics, you know, they we want to look at the metrics, right?
So, I mean, we have to make sure everything's achievable that amount of time, you know, that's the Well, yeah, that's the at some point in time here, we're going to come back and say, "Okay, give us give us what you think you really can do." Yeah. You know, and be conservative and then grade it on a
curve. Well, what you're gonna what we're going to learn is when you're working with support organizations in the public sector that only meet once a month, in some cases less than that, uh depending upon which committees they are that
things are going to take longer than you anticipate. We lost four months on the erosion project because we couldn't decide to prioritize. And some things also are dynamic. So they're harder to quantify, right? When you reach that point because there it's a moving target, you know, so you're having a Y.
Okay. Thank you for that. All right. Next item is discussion. Memorial of for Ellen Miles at Safonesi Preserve. have anything, Dannon? Um, Dan Cook, Ellen's son, would like to know if it's
possible to add Ellen's name to the plaque or put the plaque up, but Jim Miles Memorial on Senowski property. I mean, she was responsible for the bench and most everything up there and I'm sure that, you know, they would
pay for it. So, yeah, they're looking for conservation. Well, okay. I would say yes. Yeah, I would. Well, okay. We'll get the details to find out. You want to take an official vote on that or Sure. Yeah. Okay. I'll make a motion to
approve. Second. Okay. Roll call vote. That is I am I Jerry I. Very good. Dead tree north pond. Any updates?
Didn't fall yet. It's still there. Okay. Quite noticing, isn't it? It landed. Still the same. No, it's very strange. It's less It's more wind resistant now because it has no needles. So, okay. Okay. Report from the Southfield
Conservation Commission meetings. There is uh was no me there was no items on the agenda impacting the lake. Okay. We're going to skip the next one again. uh peer reviews under other matters in
case anybody wants a paper copy of the spreadsheet. I have it. I spent 10 minutes looking at that and I decided I'm not going to do it. Okay. I'm not going to do a report card for people that either said yes or no.
Question attendance is like totally out of our can on that. That's a number. It is what it is. You need to show up or don't Kevin and one for Kevin.
Did you get mine? Huh? Did you get mine? I got yours. Okay. I wasn't sure if it went through the same thing I did last time that didn't go through. I got I got two cupcakes. What you I got an Andy. All right. Give me an Andy.
Where are you? That's all I have. Anybody else got anything on there? You ready to see none? I'll take a motion. Wait a minute. Um I've been trying to get prices on the metal roof and we needed that by the end of the month, right? To get that for the buck. I didn't Yeah. And can't believe the
circle jerk going around last week. But do we decide like it's okay to put in the purchase order if it's under 1,000 bucks or 700 bucks or 500 bucks, pick a number and decide, yeah, it's okay to move forward because there won't be enough time after the next meeting, right? There's not going to be time at
all. That's going to be past July 1st. Okay, that's right. Even if we say now, we'll move forward do a carryover. You don't want to do a car. Yeah. We I mean like if it's next year's budget, we Well, we already did the
budget. That's that. So, can we approve? Can we we going to approve? You have an agreement just under 1,000 bucks. Go ahead and do it. We'll buy it. Sure. Yeah, we could do that. Yeah. Okay. You think it'll be under 1,000 bucks? I hope so. I got to figure it is. Yeah. Okay.
If it's Yes, you will. Yes. You have our approval. I'll be a guest if it's over a,000. Easy. We can buy half a roof. We already got you. Okay, perfect. I'll
make a motion that I make a motion that we didn't do the minutes. Oh, we didn't do the minutes. Can we please do the minutes because there's there's four. We'll just We'll just vote on the motion not to I don't know.
at least do a couple so we can get the first one was was was Andy had three of them. There were a couple names missing for Andy. I think Sadina filled in the names, right? I think Andy did it actually. He sat next to me in the office. Okay.
We were very happy. I think they actually approved it last time. Less than that was May 5th. Yeah, I think we did because they were so beautiful. Which one are we voting on? Okay. So, this is May 5th and your full credit if you May 19th.
It's t it's tough especially when you don't exactly know how to write what was just said. You're like, wait, how do I put that on paper? I had to edit a few things that were said. I had to edit a few things. Right. Yeah, that too. make it look
professional. Sabrina, thank you for your diligence on the subdivision. Those things are that's a full-time job. Yeah, I know how they try to pass a buck to each Well, it's not me. It's not the developer, it's the builder. I know developer been through that. Just get it
done. Just get it done. 519 was done by Sabrina. Oh, well, okay. Okay, I'll take credit for that. Is it me? You and Izzy. No. Oh, you did 19. You didn't.
What are we doing now? 19. See anything there that you want to change? [Music] I like the bulletin format. What was that? So, I like the bulletin format. I'll make a motion to approve 519.
Motion to accept 519. Second. Do we have seconds? You second, Andy. I did that. I can't second my own minutes. I I thought Jerry did. Sorry. I got hearing problems. Chris Brad I
Jerry I 519 opposed unanimous second up that way the June 2nd was combination of Julie and myself and there's two for June 2nd one is the
exe executive sessions So I don't know if there's a pig they got out from somebody's property. They got pig wild boar. I don't know if those are up this far. Maybe the south get steamers and popular
consensus. The wild boar look like they've got that big belly snout and tail. Mhm. Look at that. [Music]
Anybody got any changes on 62 they want to make? What are we looking at? The regular meeting, not the executive session. Second. Yeah. Yeah. This one. The regular one.
Looks good to me. You're happy to have a motion to accept the minutes of June 2nd. I'll second that. Roll call vote. Chris I hear and I unanimous vote and we go
executive session also. I have a bunch of stuff for you guys to sign. Order of conditions for 10 tall pines trail accept the uh concessions. Oh, I'm
sorry. I already minutes. I'll second the motion for the executive session minute. Roll call vote. I man. Oh yes. signatures there is for 10.
This is 10 silver grass. This is good. There it is. There it is with the tag on it. Then we have certificate of compliance for six silver grass lane lot. No, we're not
yet. Yes, we're doing that. So, this is for tonight. Um, good. Yeah. Six silver glass silver grass lane lot 10. Four silver grass lane lot nine certificate compliance.
Yeah. What is this? [Music] Need to sign those. Um holding back on two. We can find you until next time. Then we have
um this is certificate of compliance for 2028 depot. This is negative determination for 105 Point Grove Road. And this is
this is um this is lot 12 and 26 of the greens east was voted to issue the certificate. She needs more signatures. Are we saying I like the hats colored in
like I know. I think we got to put the open space. You like your map? We got the Yeah, you got to color it in. It's just so confusing. Easy to see. I guess um Ryan Arc also did the same thing. Uh this is
this goes down your way. I did that with one of my friends. It makes it a lot of fun. Oh, really? [Music] Saturday night at the end. Really? Yeah. Holy moly.
We actually 300 songs out of this together for a while. Yeah. One more. I think just double check. Okay. Good. Yeah, now more. All you do is click a box. You don't have to sign anymore. It's all electronic.
Guess we've been busy. You get a hug. Points. Grab them. All right. There are green armbands. Yes, that's right. Has funny little hats.
He bits. You take your papers out. Do I know? I like to save mine for the next meeting because I can see your ending. Oh, you want me to save those for you? I'm putting them away. I was joking. She's giving Dennis a smart answer. He
wise ass. Make a motion to adjurnn. Do we have a second? I'll second the motion to adjurnn. Okay, we roll call vote. Chris Pratt. I Dennis I Jerry I did it this time on the dust.