Okay. I call the Council on Aging meeting to order on Tuesday, August 5th at uh 12:33. Okay. Uh we'll start with a roll call vote just for attendance.
Here welcome as a full-time member. Thank you. Here and Donna for here. Okay. So, four makes a quorum for us. Okay. Um public participation.
Okay. Seeing none, we'll move on. Okay. Uh a complaint was um brought against us uh having violated the open meeting law. And that means that um we had a meeting
that wasn't posted and actually a formal complaint was made. So uh if you want to take the first page explains steps that have to be taken with that, but according to um Nicole Parker,
uh she's turned it over to the town attorney and now he'll handle that. And so what we need to do is have a process in place so that that doesn't happen again. So what we're going to do is Lisa
is still going to post the meetings and then she's going to send us the agenda with the stamp of the posting and that's what's at the top of this agenda. And so when we get that for our email, we'll
see the post and if and we have all of us as checkers. If we don't see the post, then we would call Lisa and say, is the you know, is it posted in that way? So it has to have that the stamp on it to return.
Right. When I send it to you, that's just going to tell you that it's it's been posted. And hopefully that will be enough of a check so that you know we're all set and our meeting is posted.
Anybody what meeting is this? The June 9th meeting. Oh represent. So that and sometimes that happens the board will forget to post the meeting. You can't whatever we approved that any
motion that you approved just has to be redone today. Right. So today's meeting you can re reapprove the um meeting minutes and that's all that was approved in June. Okay. And then in July I posted the July
meeting got the agenda but then Paula told me that we weren't meeting in July. And then I got busy with you know doing two jobs downstairs. I totally forgot to call Christie. All you have to do for cancelling is just let Christy know it the meeting's canceled and then she'll go on the website and change it.
You you let Christy know. Yeah. Okay. Well, yeah. Like I I didn't know that we didn't meet in July, so I thought I was ahead of the game and posted the July meeting, but so I should have called Christie and just said, you know, so Christie said that's all I have to do.
Other questions? Thank you. Okay. So everybody, we going back now to the May minutes. Everybody receive May minutes? Yes.
Any corrections or changes on the May minutes? Okay. Can I have a motion to accept May minutes? I'll make a motion to accept the May minutes. Second. Okay. Any further discussion?
Okay. We need a roll call vote to accept the May minutes. Paula, yes. Carol, yes. Marie, yes. Yes. Okay, so motion carries unanimously.
Okay, moving on to new business. Well, I have a question. Sure. Okay, I see our pickle ball courts are I knew that was coming. Ready? And the Nets are up. The Nets are up. We're waiting for the
um they're waiting for the basketball court, which was already ordered. So, as soon as that gets up, then it's I'm not going to wait for the shuffle board stuff because the guy is still working on that one. Um but then we'll have a grand opening with the um select board, um CPC
board, and our board. Okay. But can we park and wreck? Can we use them now? Well, there's no there's no lock on it, so I don't Actually, there is a lock on it because I went over there today. I was going to walk in and just check it out. But there
is a lock on it and it's So, they probably don't want you to start it until they have everything in there. Oh, I would get you that. I would think it's a key lock. It's a It's a Yeah, elimination. So, that's so that nobody will go on there.
I think it is a key lock. It's a probably a key lock for maintenance. that on there maintenance maintenance because they they don't want the kids going on there and doing anything until the basketball court thing gets up. So I think they're waiting for all the pieces and then they'll have the grand
opening and then you'll be able to go over there and play. So okay patient it just looks so nice and ready. It is. It is don't we have when you check in I think it says pickle ball court you know when we so
there it's on there. Well Denith got ahead of herself ready. Yeah. Oh well cuz I when I we first did the dates everything was setting looking like it would be all up and running for like July. So we're we're like a little behind. So we don't have the date for the green.
No, but it would probably be sometime this month as soon as that basketball hoop gets up. Um, and it's already been ordered, so they're hoping to get it soon. Okay, good. It'll be before the next board meeting. It looks It looks really good. It does. It does look nice.
Looks good. Other new business, anything, you know, happening that we need to, you know, upcoming events we need to be aware of? Um, I So, you you've all met Juliana. She's our new dining room coordinator.
She's great to have because she's a wiz on the computer. Um going on the computer. She even found out that we should have been using a different type of software package that isn't even on her computer. Um so that's
going to be a um we have Renee coming up from Highland or down from Highland Valley. She'll come on Friday and sit with me and um Juliana and she'll go over um the right way to do a few things that we've been doing. Um not that it's wrong, it's just we're we're not in the
right system that works with the um the driver's iPads. They put in a lot of food stuff um choice meals. They do a lot of their root stuff at the end of the day. Who got a meal, who didn't, and who was home, who didn't get it. Um and we're not getting that information. We
we didn't even know we had to get that information. We thought everything they were doing was just goes directly to Highland Valley, which it does, but we should be getting it because it would tell us a lot. Yeah. Troubleshooting some of the stuff we're doing every day. It it would already be on there for us.
So, we we don't even have that icon. So, they'll they'll give us that. Um she's going to be trained in CPR, AED, choking. And if you notice, the choking devices and first aid kit is now on the wall in the dining room by the counter so that everybody has access to it. I
took it out of the desk that it was locked in. Um so that is going to be that was changed. Um she's Denise's permanent replacement. Okay. Yeah. Yep. Um
and then I have a few more games that I'm thinking of purchasing for the winter. There's one I keep seeing on um Tik Tok, Facebook. Um it's called Jazz Mitten and it looks just like a um
pickle ball net except for it has a it's a big tall net and then it has another square in the middle and someone's on that side, you're on this side and you just hit with a paddle ball, you hit the um birdie or ball or whatever back and forth. And I'm thinking that would be
good in the big room downstairs or up here in the auditorium once they can play it in the afternoon. Doesn't make any noise except for you're hitting hitting the thing. You're going to hear you a little click or something. But I'm thinking for winter time.
Yeah. Just to keep you can't go outdoors and it'll keep people moving. Give them something to do. And there's another one that's kind of like a big circle that is like you set it up um over there by the cabinets and it's a golf thing and it has different you know like how far you
hit it and it's just velcro balls and you hit it with one little club and it goes and you can again it's a keeping them mobile the mobility and the fun is activity right so that anybody wherever we put them anybody can come in any time of the
day and play it. So, there's a couple of those that I think will be fun for them to do in the winter time. Um, and that's all I got for new business, I think. Good. Anybody else? New business?
Okay, moving on. Update on classes seem to be Yeah, summertime's a little slower. Our numbers are down a little bit just because people are on vacation. Um, they're doing a lot of them are actually babysitting grandkids. So for
the summer. Um so that's pretty much it. I will say we had 17 this morning for um cardiac fusion cardio. Yeah. So 17 is pretty good number. Yeah. So that one's a good one.
Yeah. Brown bag. Brown bags going along. Same. We are getting a lot more but I think we've added a few. 20. We're up to Last month was 27. Yeah. We've added two or three. what the brown bag is. There's people's names on
there that we think that they haven't come in months. When do their names go off that list? That's a Denise. How does that happen? I don't know. Um I just found out someone I know that's been on that list hasn't been
there for like three or four months. I just found out he just passed away. But he was in hospice for a while. So everything was there. So we always get stuck with one or two bags at the end. So we give them till the that Friday. So if we have
brown bag on a Tuesday, we have all the bags in our office. It's locked up. You know, they're there. Let's say four people didn't show up. Well, one of them one of them would be him. Well, somebody you think somebody would have notified us to to say he's not, you know, getting
a meals on wheels. They usually notify us when if he was getting meals on wheels. So, he probably wasn't on that one. No, I don't think he But if he was on Brown bag, somebody should have called. But if he doesn't really have family members that even knows he's getting it. Yeah.
He was he wasn't in cahoots with this family. They were like Yeah. So, he we wouldn't have they probably wouldn't have called, but I'll ask Denise anyways. He didn't want anybody to know he was doing this. And they just um they just sent us a um thing. It's the next one is supposed to
be in September on Veterans Day, which is Tuesday. So, they moved it to that Monday. So, we're going to send out a bolo call to you guys, the the group that comes, just to let you know. I just got that email today. But, I will ask about the names that are on there
and how they get off. Later, not now because we're on camera, but later, give me his name and I can email um the woman that just emailed me the um date change and ask her how that works. Yeah, I mentioned to Denise one person who actually used to work with us
and she hasn't been coming and all. So maybe she she doesn't need the bag anymore, doesn't want it, whatever. Or contact her to make sure she can't come and get Yeah, I don't think Denise was going to call her. I'm not sure. She agreed with
me. She thought she wasn't coming anymore, but I didn't know. So I'll find out from the one that emailed me. That way we have an answer. If it's who I think it is, I could even bring it to her if she still wants it. She's not doesn't live near you. Okay. Okay. It's not whatever.
Okay. Okay. Moving on to dining room. Um well, it's about the same. We have like anywhere from 4, five to eight or 10. Depends on what we're having for
activities. Um we have if we have um what did we just have Jack and his guitar would we have like 41 people there? Yeah. Um so if we entertain what's nice about the um and this will go into like the the finances. So the first when I first
came last August I had money in the account from the um grant. I used it to rearrange everything downstairs. Um the second one was just the ending in May. We got another part of the grant and that one just finished off buying
whatever like the reading nook and all those things, ordering the gym stuff. So, this coming um grant, it's going to be nice cuz now that we're at like our capacity, we're at where we have all our rooms are all
defined, what we needed, that's all been done through those first two um deposits. Now, this one we can go back and do more of bringing in people with music, entertainment, plays, more people.
Right. Right. And it's funny because when we just did Jack, I got a phone call from somebody in Granville and her friends were in Talin and they were like, "You don't mind if we come to you?" And I'm like, "No, we thought you guys were going to be coming anyways and
because you don't have a senior center, so you you're more than welcome to come to ours." So anyways, that would be what we would have to expand on. All the big purchases, the gym's almost completed. So all the big purchases are almost done. So then you can spend the grant
money on just doing fun things and entertaining them and bringing in presenters and that type of thing. And that's where it really should be and to me is what it should be spent on is entertaining and keeping them busy and occupied. Definitely like
the presenters that are coming in because they've been very good. Very good. Yeah. There was a comment when I was at the um sourdough presentation. The woman said, "Oh my gosh, they've had so many good programs here." Yeah. You know, she goes, "This is great." So,
we try. It's hard. You run out of so hard not to duplicate the same one. Yeah. But the Noble Stroke game was good. Yes. Yeah. because your our lives are always changing. Y um so the stroke noble stroke one was a
really good one. We had the Alzheimer talk that was enlightening and eye opening for a lot of people. Um so yeah we just have to keep going on that direction of finding new presenters and trying different things. The one on nutrition
that was fabulous. I know. We had a good snack that day. The snacks, but I knew she was really um she has a lot more to give us. And that's Trisha um our board of health nurse. So, it's convenient to where
she's right here in the building and she just has all the she goes to different um towns and provides presentations for all these different things. She's coming back in August um at the end of August to do um one on hydration and the heat.
That's a solid. Yeah. Yeah. Yeah. So, okay. And so, is that you anything else you want to say with finances or That's pretty much where we are. It's where I knew I was going to have to spend money to get us where we are and
then after that it would just be now we can just start doing some really good presentations and stuff. I have a correspondence for us. This was sent to the board. Thank you so very much for all your support over the
years. Your kind words touched my heart. I will be back for classes in the fall after many doctor's appointments. Thank you, Denise Sils. Okay. Under old business, anything we need to
talk about? Um, just the outside um dining areas done. Oh, that's right. It looks good. Yeah, it looks good. I just I'm waiting to purchase um talk to the fire chief and he said um we could have a fire pit.
Um so I'm going to go to Job Lock, get the gas one. Yeah. So I'll get a gas one. He told me where I could put it. It was all already approved and then we'll just take the gas um jug and it'll be locked up in the shed and then when we need it, we'll
just take it out and that'll give us something to do in the fall. So that was the only thing waiting on that. The gym is almost done. I one treadmill is in route today. So hopefully we get it today or tomorrow. Some hand weights. Um
I'm waiting for the guy to come and measure for the wall. Um we have one door area that was already purchased that wasn't used where Denise Hill is. So I'm hoping it's a nice wall. Um that needs to just be done. And that's it.
That's all I got. Good. Okay. Moving on then to the um master plan, our uh action items for the Council on Aging. Um both Lisa and I did receive
um I guess the uh 2040 board came up with um a way to evaluate how you're doing with your action items. and we received um that had a you know how are we doing
what are we doing and I guess that's going to be a way of evaluation which unfortunately is going to fall on Lisa but anyways it's all good so um I don't know if you want to speak to that or anything
if you have any questions on that I can certainly guide you on the yeah is you're just going to submit you're you're gonna get this and this done right And we have been, you know, we've been working on some things, especially with the presentations that fall under, you
know, especially these two things. Well, under way. Okay. It's just going to be scored. There'll be a progress report and they're going to be 50 70% of the way done one and 80% on bowl two. And that's going to carry forward year to
year. And I imagine that the uh board the 2040 the board understand things are just ongoing. Correct. You know, they're continual. At some point, you're going to let us know that this is now there's another
section that will be coming your way that's going to tell you once you have this into your regular routine and now it's just part of your policies, you're going to report that and that's going to be considered a completed task. Oh, okay. So even though it's continual. Okay. All right.
Good. Okay. So Okay. Sorry. That was Diane Gail master planning. I wasn't sure if you were in the June meeting. I'm like did she hear because she had some red we do something?
Okay. I found it to be. All right. So, any other old bizarre or anything with that? We're We're just ongoing with these things. Yeah. So, as soon as I I I got to print out that last one we got. Um and then
I'll probably just have you come in and just go over it just to make sure I'm doing the right stuff and well, filling it out right. And then that way we can Yeah. You know, report back. Yep. Report back and then I'll just keep writing out what we get from them. Okay.
Okay. And you guys won't have to do anything. Jeez. I know it is. No, it's good. No. So, any other old business or anything else?
No. What do you think? One thing. You should be very proud of the job you're doing that you've utilized every inch of this building and made use of empty space. Yeah.
And it's it everything looks great. Everything that you've done is a positive. And I wouldn't want your job, but I commend you for the job you're doing. Thank you. And we we have gotten a lot of compliments on people who've come in.
Well, I will say we have gotten I know we mentioned this ear, we've gotten an awful lot of new members. We do. We really have. I mean, I have a friend that's come in from Westfield that make compliments about this whole area.
It is funny because Westfield. I know. We do have a lot of Westfield people. quaint. But I'll have to say we have um when I started the newsletter, they said, "Oh, we only we only mail out to like 700." We're up to 980. And I think that's why
you're getting more because the newsletter is going cuz I keep having Denise go by the report of the town clerk and of all the people over 60 and she I think she's just hitting the 70s the people in their in
their age 70s and you know we keep adding 50 every month like was on the the thimble trip yesterday and there were a couple people there that are in town and they're new and they're the younger generation. I called the
60 year olds, right? Yeah. You got it. Well, okay. If there's nothing else, do I have a motion to adjurnn? Motion to adjurnn. I'll second it.
Any further discussion? Okay, we have a motion to adjurnn. Donna, we do. and Paula. Yes. Carol, yes. Elaine, Elaine, yes. And I say yes, too. Okay. So, we're
going to adjourn at 12:58.