call the meeting to order uh minutes we're going to I do I need a motion to pass on a minutes we don't or do we just not accept them at this point and don't remember how's that work do you know yeah motion the table just motion the table the minutes I entertain that from
somebody make a motion to table of minutes hey I have a second second okay we have a motion to table minutes till next meeting um new business um you did get sworn in do you want to
introduce sure so everybody this is Nick berer he is the new Director of Finance and operations we are so thankful to have him he comes to us via business manager or Director of Finance and operations from E Hampton in Northampton
and previously he was a principal in Agawam so he's got a lot of connections and he lives in Westfield so a lot of connections to our uh Community around here as well started February 3rd and uh hit the ground running so right at
budget time Yahoo I know um I'll just go around the table introduce ourselves for for him uh Russ Anderson emergency manager uh Randy Brown DPW director hi Scot fot mimo region 34 John Kane of the business leaz
on uh Tom Hibert the health director Conservation Commission HR m t Police Department red banish police Chief Rich defal fire chief we've already met um okay next thing on the thing do you have your presentation you wants to
skip ahead a yeah go ahead I'm because I'm having a hard time getting it out of our system into your system all right worst case scenario I gu we plug the HDMI in yeah we might at that point nobody's there y um National Motocross
update you want to do yeah so a couple of things Scott and I talked a couple weeks ago um pending reference to the EMA know that you had sent me about some of the things that NASCAR is doing um motor Motorsports are are a big draw big venue big draw lots of people um they're
typically one in two day events um especially for Southwick um so it's it's a big big ask of the community um but it's also a lot of safety concern so the chief of the police and I have talked and Scott and I have talked about um possibly involving another level of security so um we initially looked at
FBI but Scott and I talked to him on security does something uh where they kind of come in do a complete survey of the organization what we're doing where we can improve and so on and so forth there's a couple of things that the fire department's looking to do differently this year only because of the you know the threat of hot weather um the
increase in in participants as well as the the natural draw um Motocross itself specifically has changed a little bit of How It's structured so you have to get a much larger audience uh for the outdoor events so they combined their Super Cross which is indoor with the motor CR
which is outdoor and um a lot of points that can be gained so that's created a whole new audience for this so we never really get a an accurate dead on how many people are really here um we've done some some plotting based on density and things like that to estimate how
many people are here but it's really hard to track again it's a one day event there's a lot of people that come and just socialize in the parking lot that aren't ticket buyers so we don't know how many are there for that as well um as well as the amount of people that do come in in the form of vendors um Racers
uh the race teams the sponsorship and all those things and it's pretty substantial um so Scott and I talked about getting Homeland Security in here just to kind of do that survey if you would got if you could address that a little bit more the same type of survey you guys do for the schools did John war
will come out or somebody come out do that we do what we call large venue events um it's a lot of what we do Big E U Motocross or any major event for you guys hits a little home because I know that you some people say well what do you got how many people a day do you think you
have a safe estimate based on what we've been told is 20 to 30,000 and what's your population we're just under 10,000 so you're tripling ding population in your city so that's when things start to get a little concerning is that you your resources sometimes can't handle that if
something wasn't gone so we'll Comm in do a full assessment um get you the OC and we may even get you a sear rating SE rating is a special event um rating so it's a special event assessment rating and those scales go from 1 to
four um one being the highest like even the big I mean you guys would probably be a four but at least it lets us know what type of resources You' be allocated and what we could get for you so we write the EAP your event action plan and everything accordingly to what your sear rating is going to be a rough we it
really sounds like a lot but it's not doing much more than you really are doing now most of the writing and the work would be on my part we just file that with um with the fusion Center and with the state so they just know what's going on so if we had to elegate sources it just
sort of lets us know what's going on as a broad perspective around the county or around what's their mass in case we had a dump resources in here um one thing we may have to look at is the um is your comp is the medical plan
and a couple things like that we would just in case with an MCI that's the only you probably write a little differently for a year yeah but other than that that's it it it is just so people know the the way the track handles it is the track is the track and then the spectators are the spectators so we manage typically the flow of traffic
with Spectators the track is is pretty much insulated and prepared they have their own medical team they have their security they have course Medics that are people that are staged around to help with the Riders and so on and so forth um but some of the areas are pretty remote when you're trying to get
somebody out there as well as just try to identify where you know certain locations are so what track staff Call one thing and what we recognize it is is completely different we've mapped that out better in the last two years that seems to be helping with locations um
but we always we always just we we need more you know we're we're we're covering it but it's it's one of those where it's two to three calls away from it becoming a problem so we definitely need to get some with beasting there have you know and and it's it this is it it's an all
weather EV because you don't know what you're going to get for weather when the weather's not good when it's raining the population is not there but the event still goes on um we're fortunate that we don't have to worry too much about the robberies and things like that but should a rider leave the course and that has happened then we take you know we we're responsible for anything that
leaves the course and of course it be responsible for the rider itself they have a doctor on team full medical trailer there it's really well run well organized Communications is usually very good um so we just want to kind of augment some of those things that are happening there right now there are also
multiple events that happen at the track itself that aren't this large scale um but we had J day that you know unfortunately had a fatality last fall um and those are things that we want to get better at we've been working with the track representative very closely and trying to make it a safer event for everybody they've been awesome to work
with her TR specifically um and he and the people that work with him and for him um understand what what our goal is here so that's just something that we've been trying to and it's been building over the years you know um given what it used to be 20 years ago I heard stories
um to where we are today it's a much better much more professional event all the way around and that includes the spectators the the race sponsorship and all those things it's definitely helped out so we're getting there uh but I think with adding Mima to the fold I think we're going to be in much better
position how do you manage the alcohol Chief liquor permits yeah one day liquor permits you're shut down early too right yeah for specific hours during the day and there's a cut off period it's gotten a lot better yeah officer sign each one
of the liquor stations no I know this is totally off topic but like people do Park on school grounds you can't have alcohol in school grounds so do you do anything or it's just because school's not in session you kind of just let it go well um I mean all the security is
actually for the track itself okay in the in the street so for us to do anything the park I usually we shag them at the end of the day but unless happens in the parking lot we make a couple you know couple trips through other than that we're not there hassling anybody I
would be there I'm just curious and I will say from historically given the volume of people there the number of incidents is remarkably low right yeah but that's true for any sporting event you know the parking lots are they say it a little free-for-all that's kind of
what happens they're not really well controlled and if they are at some golf cart brow's changed a lot too it has over the years been here forever so yeah I think that's the good thing your your big thing would be that we're looking at now across where's mass casualty incidents and that mass
casualty doesn't necessarily have to be shooting or driving like the the biggest thing we had was the Big E not last year the year before is what really brought it to light is we had 903 medical calls out of the Big E within a day we had 63 of those in an
hour what do I do with the hospitals you know yeah all heat stroke it's all well we had three heart attacks two strokes and the rest is heat um but how do I manage after on the hospital now we have a daily inventory or an hourly inventory of what how many hospital beds available
how many people are the emergency room for Bay State for Mercy St Francis and for um Harford Hospital those are our trauma level hospitals that we can go to right um and then we have a full how many we have nine helicopters ready for the bigie if we ever need them with six
different Landing sites so we would do something like that with you guys too not anticipa whatever need it but I'd rather have it and not need it than need it and not have it right we do set this The Landing zone is set up prior to fortunately never have had to need it um
the track Physicians pretty much can do anything that they're going to do there um and it would just be a final transport if not necessary but not to that urgent level because of the track in the event of an MCI obviously um the the track would shut down the race would
stop that staff would then become available to provide aid but we've been working with Bay State Medical Center specifically an Iron Man and so we've been talking a little bit about this too about having some type of representation there so so yeah to your point
everything you guys already done proactively um Southwick does a phenomenal job at at handling that fire police EMF um do a great job at it I don't think it's Reinventing anything it's just putting it down and writing getting the coms plan up and so that is one binder so everybody knows what's
going on outside of Southwick I'm more worried about outside of Southwick than I actually am how you guys are going to handle everything you're going to get that tunnel vision and just focus on it and and you know your cops are going to come in they're going to do what they're do EMTs fires going to come in they're going to do what they have to do to resolve those problems it's just where
do I mitigate those other people out coming out of Southwick and then more resour resources coming in and where we going to get them from yeah because the traffic coming in the last couple years has easy now traffic actually the last probably two years in and out is almost
don't know the events happening in town last year was I mean they flushed out of here nothing lot of people left early because of the high heat One Way Road oh yeah you can't turn so it's just yeah yeah and that that's helping off yeah within a half an hour they're gone gone
yeah there's a little bit of linger in the parking lots but not much you know at that point most people are just looking to pack it up and get out of the Sun schools take time what that I said for the schools we just take this time off we just don't we don't drive by we
don't look just stay away but that's what we had so Scott and I will continue to work on that with a police well as I think our next big event will be Iron Man will be that's the big thing we talking about we've had a couple glitches and I think
we're going to fix those even have I talked already yeah and um we're going to I think we're going to have that all agcy meeting did you get that yeah on the fth so we go that we'll meet a few minutes after that and then we'll figure everything out yeah we met the new race director Roland Rand yeah and very
squared away um first first thing he did was apologize for last year and some of the problems they had they've identified them we discussed them so the proof will be in the pudding and see how we do this year but it sounds like they're kind of committed for the future years as well too no I think they are and I think that we've got a plan that I didn't want to
put in place till we had all department heads all the Chiefs Fire Chiefs police Chiefs and EMS Chiefs and you know that we may be moving the regional e and just opening it up as a true Regional EOC the EAP well they didn't really have one so I'll be right we're in the
process of writing that EAP now and the goal is and I'll just bring it up now so everybody knows that we're looking at running it just like the Boston Marathon that will transfer command that when those people come in they leave out of Springfield goes into awam transfer command's going to go
awam pretty much into that when they start going to Southwood going get into Southwood when that last Runner is done or bicycle's done out of agan their transfer commands over they you go same in Southwick transfer commands over that transfer command will
leave the chief or whoever they designate Police Chief Fire Chief they'll leave they're going to be gone you guys can go home and then we'll just keep going at the congestion in Springfield was a little rough I think and then Communications we had some issues with so we're setting that up now
and then we'll just work with transfer command but before we do that we wanted to have a meeting with all the department heads so it's not just one person making these decisions and we're GNA actually BR it down to awam set it up the way we would and ask is it do you think it'll work or won't it work before we do it but I think everything way too
congested for Springfield to have all the Troopers and and I got complaints in the Troopers so it's I think that we'll just if that works yeah we'll figure I'm I'm all for it I think it's a good good
approach and again the command will change but we still need to maintain Staffing on because oh absolutely and what I meant was moves to Granville Granville has command but we're still staff you're GNA be yeah and basically you won't shut down to that last bicycle or you make the decision it's not going
to be anybody but you making a decision and that's why we want to do this is I don't want anybody dictating to each town when you I don't care if you want to do the whole thing but that'll be decision solely for the police chief and the fire chief when they they know their communities they know their people let them trust
their people on the ground let them take control of their communities and it was sort of like certain people want to control everything I'm like got this we just can't do this and we're going to do it exactly like the marathon it works great for the marathon 26 times right for the
marathon um no well yeah we got 21 22 we set up EC's in each of those communities too we have two Regional OC's three moc's and then the regional commands and then we have everything on live satellite do you you want to swap
computers yeah just swap but do you have um do you do anything for the road race in in fo yeah we're doing a road race uh I write to EAP and all the stuff for the road race and for the St Patrick's Day Parade
we're already working on that now great I think CHS like next week or we after so Scotts uh you're G to give us a presentation on kind of MIMA in general and some of the things that are available to us
okay all right so basically why we're here and why everybody has an emergency management director and I'm going to skip through this quickly I'm not going to get through the boring part of this for you um they created the mass civil defense the massachusett Civil Defense Act after the federal one in 1950 basically what
that says is you have to have an emergency management director um you have to have an emergency management person and hence mimo was born but I'm the roles are basically I'm going to just go through this their whole roles are to
make sure there's a link between police fire DPW dph the schools and everybody for safety and fire mitigation police fire any of those activities that they need plans for their job is planning not to actually be the first responder on
the ground not to be the guy that goes out but to actually put it together and write those plans um and then come up with resources the biggest part of it is making sure that you incorporate those non-government organizations which could be Red Cross um or any of those other people are
important factors in your community that might you you might need for resources establishes methods of mass notification that's our biggest thing right now so like if you need a WEA that generally comes through us a WEA is a wireless um electronic alert so those
weas are basically um messages that we put out that'll go through your cell phone how a we works is if the police Poli Chief or the fire chief calls me up and they say hey I have an active shooter at the school and I need everybody to stay away from the school
or whatever we will put that out we put a 30 uh 30 character message then a 90 character message we write that out and what that'll is and then I'll ask the police chief or the fire chief what radius do you want what we do is we go in and we give it a radius um one mile a
block or even an address you tell me streets you want to to surround when a cell phone drives into that it goes out yeah good no so this is a level above your Blackboard or R code red which require subscription they have information that has every phone that just overrides
everything yeah ours and the way it works I'll explain a little bit we usually use it like we'll use it for water outages and stuff like that um the way that it works is those Wireless alerts are go to your cell phone but we manage them through cell phone towers
and I can take a wire if I just wanted to if the chief called me said hey I have a active shooter at 331 Main Street and I want everybody notified within a two block radius that's all it's going to do I can put it so that the minute they drive into that radius even if your cell phone has alert shut off it's going
to for Speed an alert to your cell phone and it's going to tell you whatever the whatever those Chiefs Police Chief Fire Chief or elected officials wanted me to say it'll go into your cell phone you get get alert stay out of the area or whatever the same same with the water boil effects in your water boil everything if they want to say I want to
do the whole town of Southwick I can just put in the entire sound of uh town of Southwick and boom so as an example and I'm just trying to pull something out but if we're talking about Motocross should there be severe storm tornado
coming missing kid or something like that's our biggest thing like a kid get separated from their parents you could just pick the would do a missing yeah not not we wouldn't do it for a missing child it would have be like truly life-threatening type event but it's all people from not here you would over
their phones would get yeah if I had something major a tornado or something coming in take shelter right I could make sure it doesn't matter what carrier and it doesn't matter where they're from and I don't need their phone number right okay go ahead the push
notifications for Amber Alerts yep same it works the same exact way you it's same exact way basically it's the same system we just using don't cross the Amber Alerts with the wh um and we have made mistakes um as blood so they had a
no boil water in effect for that area and two other areas and our somehow we had a new dispatcher and we didn't have a safeguard in place and we sent it to the entire state of New York half of
Connecticut Hawaii did one too oh my God calls we got and we put on there you know like if you're on well water put the exact tal yeah psych um but yeah we got a lot of complaint we put safeguards in for that now that it can't happen how that works
is you'll call me or call and I'll give you a dispatch number you'll work that message out with dispatch it's got to go all the way up to the governor's office um and then it comes back down to the Chief and we they'll whatever whoever the elected official is asking for the WEA they'll be on one of our Deputy
directors in the governor's office NE Ops and then that'll come down you'll agree on it we're going to give it to you and then we'll push it out generally it sounds like a lot but we usually cuz we have somebody 24/7 for that we can usually get it from the beginning to the end of the process to the time it hits
somebody phone at about 15 minutes is generally the time it takes about no on a long end is 15 minutes we just did one a little while ago was 8 Minute process from the time they call to the time we got at the phones was about 8 minutes so that's big part of what we do
um public Outreach in education training exercises is huge we're always in the middle of training exercises uh we have to follow what they call HC process um grants subg grants I will say grants I don't know what's going on right
now even for the DJ grants I was just in a meeting with DJ and for our Safe Streets and some of the other grants we don't know what's happening right now with the new Administration a lot of stuff has been put on hold we don't there there's no I'll tell you how bad it is um right now we just got directed
that and this came from FEMA they aren't even allowed to talk to us we just got a thing that said when I called I said well we're not allowed to talk to our state agencies I'm like what you're reasoning behind that I don't know but it came from way up above then and they
are right now not even allowed to talk to us they know massachus isn't a Trump no it's it's what they were directed I guess it's States across United States so it was but the guy said we can't even give you any direction we can't talk to you we can't give you any information we
can't and I just wanted general information we can't even talk to you right now so I don't know what that means it won't really affect the way we do things um our resources are pretty inclusive in the state and
anything I do need from them I can get anywhere anyway uh we usually just use them for Grants and funding for the most part um basically we do a lot of undertake Advan of emergency disaster we prepare develop capabilities of respond uh basic what all that whole thing means
is really what we do right there is and I'll read that whole slide a nutshell is one we're always plan looking at plans uh we're looking at those plans to make sure that they're one up to date contact information is correct and number three that they're feasible uh we will do our
process generally is we'll write a plan we'll try to do a tabletop on that plan to make sure that the bugs are worked out and then we will work out if those bugs aren't we may do sometimes we'll do a practical exercise some of the plans we do are your emergency um your
emergency scent plan which is your community Emergency Management program plan for the entire City every Town's got to have one you guys do have one I think right here's up to date last I look uh we write those right now we're big into school unification for not just
schools but reunification as a whole it's one thing that we found was a big problem everybody had a reunification plan for a lot especially for the schools but they weren't really effective when we put them into practical aspect um and I'm not talking about Southwick I'm just talking about
some one so I haven't really even looked at your we're in the process now reviewing every one of the county so I'll be going around looking through every one of the county our goal right now is to do a full assessment of all the schools in your county um with John Warren we halfway through West Springfield right
now I think we just finished all their schools did you John came out to you guys right yeah you did all your schools you're done um Southwick is done and we're working on the county once we get all those plans and we put everything back in the database we're going to strongly look at reunification and what
does that look look like for each Community where do we go how does that work um so we're going to look at all those reification plans and rewrite those preparedness include planning organizing organizing and training um some of that training will come through
us and then you guys are all doing the Asher stuff now you're doing pretty much all that stuff and really we're just paying for a lot of that and we'll get the right experts on the ground to do it and then the biggest part is equipment grants in funding and trying to get you the equipment you need going through the
community seeing what you need for equipment and then making sure you have effective uh your efficiency to respond our next big thing that we're really looking at right now and it's the last thing is access and functional needs um for buildings for like we do
those assessments now for the schools or anything access and functional needs or anybody with a disability but that disability can be limited language it can be pretty much anybody that has a right to get into an access either physically mentally or
just it could be even Financial um how that came up was we looked at when I really got into afn we we went to a state meeting and one of the things they said well how do you think we did when we responded to co listen everybody Pat themselves in the
back oh we did a great job and you know we how did we do a great job well we set up all these different look at all the sites we had okay where did you get the sites well e f m okay so what do I do with the people down in
deep Winchester square or the North End to South End I said what you did was you set up a regional site but we didn't do one bit of Outreach for those people that didn't have the ability to go anywhere what did you do for the hilltowns you just assumed that
everybody was going to just drive or get a ride there but we didn't do one more Outreach that we could have very easily done we talked we talked about it during that oh we talked about it nobody did it oh we should we should so my whole question was never invited back to
another meeting how can we sit here and P pet ourselves in the back when we really failed miserably and not and I don't mean just little we failed we set up all this we put all this money in one or two sites and we expected everybody to get there we can't do that we have to look at
communities and we have to look at how we're going to do this Outreach to those communities and I remember like you said we talked a lot about it but it never happened yeah I remember the hilltowns with I forget um Board of Health were trying to set up right talin Granville and us and it just never got off the ground and it wasn't because of that it
was because of the state right in the state it was like ready to pull the trigger and yeah we did um our schools did a regional site yeah you guys did a regional site you did you did a good job but I'm not saying it was everywhere but I'm saying we didn't do if you look at this throughout Western MCH
we didn't do a good job we need to do better at the way to respond to things like we did home vaccinations but no method of testing right well even that I mean and it wasn't the communities what happened was when I mean that I don't mean the communities one thing I like about wer
mass and I tried to tell us the Boston when a guy was freaking out because we didn't set up a shelter in Holly I said nobody's going well why aren I'm like these people will they'll cut a tree burn it kill a squirrel in the backyard and eat it before they they're not going to leave their property they're not going to go they love their communities
they're going to stay there but they're resilient everybody owns a tractor everybody owns they have friends most of them have generators they're used to this and nobody went just like I said they set all this up nobody went but my point is the thing about that is you guys did it on your own you did that the
state didn't help you do a whole lot with that might have giv you a little surprise we didn't really help you do anything and I'm not even necessar we need to come on and give you but we had to help you give the supplies the tools the resources to complete that a better way because you're right you did
it um preparedness activities basically I talked about that a little bit planning trending and exercise we learned a lot from the Boston uh bombing and what we didn't do and the reason now that we do a lot of the large event a large scale event planning a little bit
better is because of the Boston boming what we learned to how we mitigate that how we look at Large Scale events so the philosophy year years ago was always well it's going to hire more cops so I always said that's great what
are they going to do I so we can I mean the Boston Marathon we had cops elbow to Elbow what did you do to assist them didn't stop the bombing it's not going to we need to put more technology we need to give the cops more resources we need to better deploy our cops take a look at how those officers EMS and fire
are deployed and what they're going to do on what resources so we look a lot into when we're doing big scale events now we're looking more into what's the technology we can use what are the tools we can give them to do their job planning committees so this is something I'm going to type on because
you guys do this you're you're really well at it but then I have towns that are even bigger that have no lepcs this is probably the biggest part of what you guys do for each other is coming together and I know sometimes the pain you're like I'm not going to get out of it but just making we on the same
page or just seeing those people face to face and getting to know that hey I have this problem I have that problem um how can we resolve this when I got a dispatch problem I got Nina like right there or if I have somebody we can talk it out and I know or a lot of times somebody like NE will stop me from doing
something stupid that I think is going to work and just say you know uh that really isn't going to work like that so it really is probably one of the biggest tools we have is just bringing that Community together bringing everybody together and working with each other in these type of
meetings sometimes we're going to hear things we don't want to hear sometimes but it's got to be okay that we're all friends at the end of the day and we all have the same goal so we have local planning committees what you guys have they have Regional we don't have a lot of regional in western Mass we have a few I was trying to get some together but it's a
lot of resistance like I'd like to get talin Granville and a couple of those like in those Regional planning committee so we could be more Regional than local still working progress and then a couple other like uh I'm doing trying to work with Brimfield Holland
Wales in that area and put them into one because the resources are so limited um and they rely on each each other so much we sort of need to regionalize those planning committees who who should be is pretty much who's here police Fire EMS elected officials Public Health
Hospital Transportation schools facilities groups media whoever else you can get in there there's nobody that is not important let's put it that way anybody you can think of is going to be here so Scott and under the law related to for lpcs it's related to chemical
issues rep it's expanded that to really for kind of community response to things hasn't it yeah so your tier 2 reporting and then your chemicals I think what you're talking about isn't completely worked out yet because it hasn't which what do you are you referring to well no
I mean the law states it was kind of developed for chemical accidents oh okay law yeah so your original leps were we expanded on it after that but it was really for chemical releases in the town especially like Springfield and some of those and that really hit home is I
don't know if anybody is old enough to remember the chlorine fire in Springfield thank yeah thanks God I was there I was working so I did it gearing what's that gearing yeah so um that really put together the reason for now that we're really strengthening lpcs was
for chemical responses to get them together on what their chemicals then we come up with a system that's tier two reporting which basically means that anybody with any chemical or has a materials after they building especially if they're a um a facility that makes
and produces it has to report that and that goes up to the state we get a comprehensive report on that that is then issued and usually that goes through the fire chief which we only have about half a dozen that report every year as far as you know the power companies a little
bit some of the manufacturing but the schools big big source of things yeah you guys don't have a big Source supplier stuff going through town but not not as far as a facility yeah and that that is the problem though you don't know what's coming through your town at any given day but um the like we
just had that derailment anybody see the derailment the other day yeah it was wle so fortunately that was all paper products but the train before before that was all chlorum Hy hydr um they
have chlorum hydr Ohio and they had uh two other chemicals that were like on that train so at first when that first came through CSX was like hey wait a minute and they said the guy was freaking out and he's looking at his computer and he's like I can tell he's breathing heavy oh thank God like he I thought it
was the train before that it was all chemicals this is all so what's on this one nothing but paper it was all paper products stationary paper it was nothing it we're actually we're just going to throw everything out so kind of related to that I had a question um someone
registers in town for a business there's an lepc form they fill out it's you know Jan's nail polishing thing a simple thing with all the contacts do you get that at all do you get a copy of that or does dispatch get a copy of who these
business people are and would that be beneficial we sometimes get um like contact information just for businesses but these are home businesses or the new business haard or the tier two information we don't get really any of that stuff unless it's given to us by
you know would it help to have those information lot of them are home businesses and stuff like that but I don't know if you want that contact information or not because all these papers come in every time there's a business that registers with the town they get a copy of the business their contact their phone number think would
be good because the only time we get anything with the things on it is from the alarm forms that we asked so if there's anything that we need to know if we're going to get it would be good for all us know and responding I just I'll do a scan of a bunch of them and send them well so we did a a big push in Westfield um like every two years we try
to where we um actually run a list of of all of our sites in CAD and then we send out forms so as soon as we're converted on the PD side where um Southwick police is on our CAD system um we're going to do that so we can get updated um contact
information and everything else I'll send you some and see if pertains or not okay where does that initiated is that Hall so yeah clerk's office the clerk yeah so when they register their business with the town they fill out says an LPC form and it just gives you
contact type of business and if you have any storage of materials yeah that' be great to have just for the site files you know great next thing we manage is your Grant programs um the basic to we have are brick grants
which are for mostly for buildings and for any of your infrastructure upgrades that if you want to add a generator if you wanted to add something like that we give a grant then the other one is your basic Emergency Management Grant um which is it's not a lot of money it goes by population but you can buy whatever
you want and I almost want to take this slide out because I have a feeling the way this works is we Mima gets funded by the federal government probably about over over half of our over half of our funding is directly
from the federal government we just got cut let me back up our director and the director's passive all felt that instead of us spending the money for you we should give that money to the community so they know how to spend it and that all worked fine until now we just found
out we are going to get half of our money taken away so I don't know how much money we're going to be able to give communities coming future they probably took about two I know they just cut $950 almost a million dollars out of our budget last year and I just heard we're getting more cut this year and I
don't know if the state's going to make up for that or not um but you'll still get your brick grants and some of the other grants with the basic Emergency Management program Grant I think we're going to see it changing we don't even know what the future is of that citizen core grants this is for any
of you people with sht teams I know you don't have a big kind of dissolved it because they're all over 80 and couldn't respond they couldn't do much okay they weren't gonna truck out we just really did use theer teams are a great program if you can get theer um programs going
off it's a great horse multiplier for police and fire if you can get the right crew to just stand on a corner direct people we just sent a certain team out door too out in Holly to do a lot of the reifications there's another program that's called VIPs volunteers and
policing um that we use in some of the towns where they will assist police officer you got to get the right people now you talked about regionalizing so that if we had a couple people interested they could go to wherever so that's what I'm doing now is we're going to take because po has 50 people
Springfield's got 15 or 20 um you got three or four and everybody has their own specialty um so we are trying to regionalize those teams now so that if we needed them one area they could be deployed to another area and it all works with Theus that we have of course
it would be individual because I don't know how you guys are insured in like if they're deployed generally like Springfield has an umbrella so that like 20 of them can work at any one time if they canpl somewhere they're covery I imagine you're probably sort of the same
type of thing so but if you do have a team or you come up with a team we can get funding for that we can do training we'll supply all the training exercises and then you can use any of those empg uh funds for equipment and uniforms and things like that our hardest part was just finding the right people and
getting the right you got to make sure they're not going to like self- deploy just deci oh the cops I'm going to help um or the fire department I'll put out the fire so we've ironed that out I think we got a lot of great people in Regional teams we have now the biggest part is
using them yeah because they get bored go to this train and nothing ever happens so and that's why I think the regional thing is nice because we would have sent them up the Holly and actually I did send a couple and the we use them a lot so if we open our EOC our biggest problem is Manpower and I got Pham
ringing off the hooks so we'll teach him how to work web ELC answer the phones take notes and work right in the ELC and it works out pretty well and as long as we don't have sieges or up they just can't have access to that we only have one in a corner that
it has to be a sees person but we just don't let him have any of that and it's pretty good response operations um basically what we do is coordinate with senior officials and what the emds do and other P public officials activate the EOC and demobilize the EOC um take care of all
the EOC activities coordinate submission request for response Statewide mutal Aid and coordinate resources let me just go through these I'm going to read these quick and I'll just give you a brief all right so what happens during a major event when Mima comes um I'm going
to go through all the slides for you what the benefit of having me or why even have me do you really need me probably not in most cases right the benefit of having me is what we do is we'll take that responsibity doing a couple things run I can if the like for Springfield will do a lot of their IC
cheets I will do the incident command sheet I will do the um the emergency or in this case an incident Action Plan that'll write all that down and document all that and get all that going two the nice thing about it is once we're there the state knows I'm there so when we ask
for resources they can't really say no so if I need a helicopter it's not like if PD's asked here then it's got to go here it's got to go there if the fire needs this it's got to go here it's got to go there it's got to go there it's got to go with the chain once I asked pretty much I just say how many do I
have Avail or I already know I'll have it I go on a log okay I got four helicopters available I'm going to order two set them here authorization gone done the bad part about this is I'm also responsible for it like we got hit for the fires for The Rush fires M it was
$350,000 for weekend for those helicopters um so everybody will give it to you yeah at the moment but then on the guys got to answer why did the phones were ringing yeah $350,000 on helicopter support did you see the brush
fire I thankfully for that we had a lot of documentation did you want me what community burnt down um so I mean there's that end of it but we are taking that heat off of you as far as we order something it's not going to go back on you too much it will come back with us
but um and then our biggest thing is we're the minute we start an incident we're looking at well we run off of something called the 214 and it's basically every action that we took if fire had to deploy one fire
engine at 31 Main Street I'm writing that down if police had deploy three people for whatever I'm writing that down so every single thing is is categorized which to you isn't really a big deal until we need it 3 months from now when they say hey we can get
refunded for all that now I go back and I'll say okay how many I know they sent two officers that's this much money this much gas this much fuel this how many firefighters how many EMTs so I'm taking all those money all the gas the EMT the
the pay the gas and exact total price so when they say well how do you know how much you spent CU that's how much I spent so and then we'll look at that we'll bounce that off the dispatch log from Nina making sure that I'm checking cross referencing give it to the Chiefs to
make sure we're not adding or adding more than we should that everything's right and then we submit that so it helps you get paid if if in fact we're going to get reimbursed for things there's a lot of lessons learned on the October storm what was it 10 15 years ago now uh
that everybody was into it doing their thing and didn't even we weren't used to being in that money and all of a sudden now you're trying to catch up with who did what wi and where for the last week or two um so having the best practices from the start of the emergency through the U and all these forms and whatnot
help document that stuff later because from the FED standpoint if the chief sends a cruiser or sends a a fire truck there's a there's a dollar amount to it it's $250 for this size there $300 per Cruiser whatever it is it's already a
formula all you got to do is punch it in so but if you don't have the info you're screwed so we we were able to help Springfield a lot during the flooding they had that main water break it ended up being about $4.8 million but I had every single thing
documented on a 214 we took that 214 went back with Chris signi from the D and then the school system that had a couple problems we isolated that we put everything down we came with all the dispatch logs we had everything and we had a solid number that was an exact amount it wasn't just well I don't know
it was like $6 million when so when they came across check us and said well how do I know there it is how do I know that there it is so we had everything for them when they came to do the review um they still didn't get all that money back they got half of it back because the other thing
is here's what I'm trying to really get across to even like the small towns when we had that emergency we only ended up being $300,000 short of what we needed for the county so when we have an emergency a few things have to
happen one and this is a big misconception that you probably dealt with and you dealt with the most is that when we file for a declaration or state of emergency does anybody know what that really means that just meant you get Grant someone's GNA pay for that's what
everybody thinks is that and I have so many Town officials that think that well we file for state emergency we're getting all that money back no all that does is it gives the town officials to to not go to town meeting to reallocate
funds within their budget and it also gives you flex spending so you can take out of a budget or if you go over a budget you can't be ridiculed for going over that budget and then you can Flex into that then it does put you on the board to get that money back if it's
possible we have to meet a threshold our threshold is I want to say 3 million in Hond County right now we just change those millions and then we have to have a threshold within the state but our whole state is only like 12 or 14 million I think to have a Statewide declaration
but I have a regional declaration too what happens is I'm going to take I go to town of Southwick what' you guys spend for this snowstorm if it was a major snowstorm okay you spent three million you spent two you spent three but I'll have like these small towns we
only spend 60 Grand I'm not going to do the paperwork so I try to tell them when you don't do that paperwork it sort of hurts the people next to you because we need that overall amount to meet the threshold but if I meet the threshold I can get everybody's money
back not 100% but I can get you probably about 75 80% of it back in a lot of cases so that's what we're doing is the minute an accident an incident happens the minute we go to an event I'm already looking how we're going to close it out
and what's going to happen what could possibly happen and we're documenting everything from beginning to end the biggest thing we do is um after events a lot of times is we'll do uh after action reports I'm big into after
action reports uh the bigie I'm really a stickler and I make sure they stay on track my biggest problem with after actions reports is when I let other people manage them we all come back from event we have an after action report and they say what went wrong oh you screw
this up this guy screwed I screwed this up we need to fix this we need to fix that we need to fix that we write it all down we go home next year we go back in the same exact well we need to fix that that happened again last year that's what happened during Iron Man your after
action report once we do the after action we identify the problems we have to write a plan to fix the problems to make sure and that's the the part we always forget is the fixing the problem and writing that up and reimplementing that for the next plan um so we do what
worked what didn't work why it didn't work what we need to do differently and then rewrite that plan and then exercise that plan next time and keep that all documented operations um your basically your groups go like this IC is we're big in the IC in in
pretty much everywhere now it's pretty much your IC standards are fire eat live and breathe ICS cops eh not so much um because we don't really deal with that aspect of it we're starting now I think they're starting to push more ICS in the
police side of it and I think you'll see more of that so that we all just understand it IC is more for the people on the ground it's going to be the responders operation response and coordination your ELC is going to be all your policy makers and those people are writing the plans the policy makers and your directors um MC groups I'm not
going to get into that MC groups are when we start getting resources from outside of other states into Massachusetts helping us ELC operations what is the how your ELC works if you are going to have an ELC like I'm thinking for the Motocross you
guys have a mobile EOC sort of speak um who has the authority doesn't have to go like this but you're basically the EOC director does the ELC director have to be the the um EMD yeah can be you can be can be
anybody you want to be that we did at the last one was they have the EC over there for that event but then we gone up here for the rest of the Town should something happen just standing by kind so you were this sort of like in that cold mode warm and then this is where
everything was going on and then so he was some should stuff happen there whether we have to supply resources there or somewhere else in town then we would be you know the OC for that yeah and here's the big thing that we have to learn when we do elc's I'm trying to get this even to the state sometimes is when
I walk into an ELC I have so many times especially governor's office wants me to go to the scene I'm like I don't belong in the scene the police chief or the fire chief's there they're The Incident Commander I don't care what's going on because they're going to tell me what's going on I'm only going to get in the way I need to be here so when they tell
me they need this now we can make that happen in EC you have The Incident Commander and then an EOC director or your EMD your EMD and your inent commanders need to be in the OC inst commanders need to be in the field we get that mixed up a lot in the state level um they still are going
to send this out to the scene I don't agree with it but they sort of does it um basically your EC director has the authority to make all the routine coordinate decisions um advise senior officials what major decisions are needed Ser leaon with the m at EOC activated coordinates onsite commanders to provide support coordinates onsite
incident commanders before releasing information about to the public um what can we do for you if you called me in if you had a major event we can Supply you with pretty much anything including if you didn't have a
professional Pio we get this request a lot we just sent all our P pios out to North Carolina South Carolina and all that area out there Pio um public information officer so if you didn't have thank you for and I got to get away from acronym no we use M time in
education so yeah of my own medicine you're talking about right um so your public information officer is a lot of times if they're not really trained we'll just get get somebody that says hey you're it CU you're here go talk to the news media uh what we'll do is we
will send you out a professional eio public information officer to talk with the police to fire chief or instant Commander your elected officials or whoever we'll come up with a plan come up with a thing and then we will start to facil help you facilitate those messages help you direct those messages
and help you coordinate media relations um and a lot of times it's just if you get overwhelmed with an incident it's going to be it's an art form controlling the media it really is and and I learned
that hard at Sandy Hook um when they had the Pio there from the state police Vance was an an artist so I was one of the things he was doing we had a media release every 20 minutes and I was like man what do we
what are we going to tell him I don't care what we tell him he goes but when I have it every 20 minutes all those reporters are never going anywhere so they can't talk to all these people and they're usually right here and that's really what happened he kept them and he gave him just a little bit a little bit more every 20 minutes we gave
him something but I kept those report control of those reporters and his thing is he wanted to keep control of the reporters um and he was truly created his job so those are the type of things we'll set up as how we do those how we respond to those and how we're going to help you coordinate your whatever message it is you want to get across and
then if you did have to put a WEA together or you wanted to go something else we'd to be there to help you with that um even when it comes to your message boards we have we can help you coordinate those those little message boards sign boards that we have if you needed more of them we can get you more
of them we have about 14 across this region and then I got a ton of those tower lights so if you guys ever needed those you need extra lights we do all that um we'll help you select the public warning system I know you guys got a lot of your
internal stuff the Blackboard reverse 91 code red but if we need to go above that we can also um do that initiate protective action advisory implantation if there's something we need PPE or any of that we have a direct link to anything to do with public health
they're right there for us usually um emergency alert systems I talk about that Resource Management how does this work and how does it work basically we have resources and we're asking for resources we try to begin
have everything begin and end on a local response and what I'm going to do is that starts to be the locals you're going to come with local resources volunteers Mutual Aid and emergency contacts and contracts you guys are going to handle that when we come in all we are is going
to help you facilitate now if you needed State resources we will help bring those in but you will control the resources and we are never in charge and that's the one thing I like to put out is that when we show up I'm not in charge of anything you tell me what we want if you get resistance I just help you make it
happen but I'm not going to tell you what to do this is your community you know how to handle it I don't know your people I don't know your community and I'm not going to pretend to but if you run to resistance where you're trying to get something it's just our our goal to
lessen that resistance you're going to get and then federal agencies um that would be something really huge where FEMA comes in our closest Landing site for FEMA for you is Barnes so we have two Landing sites
in the area for FEMA if we had to bring heavy equipment one is Barnes the other one's West over West over we had a lot of stuff already staged there um and our biggest site is West over and next one is mar Scott on the federal resources as far as equipment you I mean a lot of it
been procured through Federal grants that goes to the state like well the sheriff's are running them but that's that's still through you though right that's still through us um You can call the sheriff directly though so they got Jeff McDonald putting that and Romano danielli who I work with really closely so and I didn't ever want because they
asked me that at first so they call me I'm like no don't if you have it there and it's sitting there and I'm on vacation or one of us isn't there and they have people in that office 24/7 call the sheriff's department say hey do you have this this and this um and you may have to go get get it but yeah um
yeah you may have to go get it and that's the only good thing is if I am around I will get it for you all we have enough Vehicles we have enough other things so we can get anything for you almost anything and if you really can't get it we can find it um even if
you guys needed so when you guys are doing that your Motocross if you needed extra Light Tower like we do a lot for Festa we get a metal detectors we get actually we don't get a metal detectors anymore CU I these high speeded ones now and those are like 80 grand a piece um but we get them all the white towers
message boards or anything like that so if you guys needed any of that just call up and we can get it I can get the Basic Metal Detectors we have like 20 of them I think but I don't have the new 360 programs and stuff um we are we did
get I hope this is still going through we got to proove for funding for barricades I'm I should have them for the for your Motocross and what they are they motor vehicle barricades they're shaped like an L by Meridan car comes in
I watched it do a full dump truck and as they hit it it's shaped like an L it lifts up and lift the dump truck completely off it was amazing what this thing did um it stopped a fully loaded dump truck uh we got eight of them they come on a trailer we're going to house
them at llo DPW and they should be we should have them I'm hoping in about 3 months uh they're 116,000 I think what we paid we're going to be using the Big E I wanted him for St Patrick's Day bra in the run but
we're not going to get him but I'm definitely hoping to have him I'm hoping to have him by year by your event but if it's something you guys want and we're going to go out to the police Chiefs too and just say what's available so if they need anything we'll do with the fire well R's the fire chiefs but we'll start hitting the police Chiefs associations
to and just putting that stuff out there recovery I talked about that Disaster Recovery is basically recovery it's all about money and recovering and how we're going to prepare that releasing assets keeping those assets to last dat them the phases that's all on me we talked I talked
about that the last thing I will I'll go this pretty I'll go through this quickly is idas pdas and declarations so Ida is if you guys get hit with something strong we're going to do we'll send a team out to do idas which is a initial damage
assessment and that's going to be a very broad assessment it's going to be just a very ballpark figure and if I reach a certain threshold we'll send this back out to PDA that's what I'm going to ask for all that exact documentation because now I have to exact numbers exact
figures before we can send that out to get a declaration and once we do get a plus uh present Declaration of the saff ACT then we'd get recovered for money and that's how that basically works public assistant grants we talked about that it's basically um if you guys get a
degree anything major we can get your grant for debris removal uh roads Bridges water facilities that would all come after the recovery process and how you get those grants if you got it if you had a major fire disaster or anything else that was going to put
people out we'd also call in um the Small Business Association so what that does is it gives people especially businesses an opportunity to get low interest long-term uh grants and they can get grants to them and we pretty
much basically get them approved pretty quickly Hazard mitigation I'm not going to go into that state assistance pretty much this is our ELC right here so when everything get spun up in the state that's it we got a room
with I can I can hook up to any camera in the state if I have to that I think is for the Boston Marathon and then we'll have the helicopter one from the state police and a couple other things um so whatever depending on the event or what we have going on we'll have those screens All Over Springfield is I love
Springfield because I can pretty much monitor everything in Springfield um they you cannot drive down Main Street in Springfield without being on camera so and I'll give you a great um we had a great save with all this technology was
chicke mass a girl went in there uh last year and she was warming up her car had the baby in the car forgot something ran inside the house to grab something somebody hijacked her car the guy jumped in the car didn't know a baby was in the
back and she came out car was gone she saw it driving away she calls the police immediately we jumped in um activated everything cameras plate readers we got that car from the minute it got on the highway up on the highway down into
Connecticut we just called Connecticut Connecticut tracked that car the guy realized the baby was in the back he jumped off exit uh 47 jumped off the exit 47 pulled the car into a uh lot into a hotel took the kid
threw the kid out of the car jumped back in the car and left we got the car back on the highway pulled it into Planet Fitness and we lost it at Planet fit when it got off the highway but then they tracked it again right into planet Fitness and he jumped out of the car and pretended he was working out but they
had the baby the car and everything within 25 minutes so those cameras are it's amazing how many cameras we have now the technology we have Regional e offices um basically we have is our main office
is in Framingham nobody's ever been there uh we are right next to the State Police Headquarters and then right next to the fusion center for the state police um we it's a big operation a big big building out there it's all underground and then we have awam and Franklin our regional ones we have one
in tberry tesb is more for uh nuclear reactors nuclear disasters because they've got them right on the border uh and then Franklin awam your basic regionals for anything from Western Mass from Worcester West is going to be awam Franklin is everything Worcester nor and
then our region Leo season in uh Tober strictly that area there if you ever need anything actually there's our phone numbers there but everybody here pretty much has my
number I'm easily accessible um or our dispatch if anybody ever needs me you don't even need my cell phone number look up Mima dispatch Regional dispatch call up and just say you want me they know where I'm at 247 every single thing I have is on GPS
my car my phone everything they know where I'm at 24/7 they know how long my car was idled how long it wasn't idled how fast I went if the lights got activated we get all these emails we're not allowed to let our cars
warm up for over five minutes anymore broke that rues um what do we do for you Bas inst support web commodity points and just there's the other thing we're big at is if you had a water outage and needed water or anything or any sort of what we
call commodity pointed distribution we will help you set that up and run it and actually run it for you your copyright emergency plans continu of operation plans Grant applications event ni and action plans we do we probably spend most of our time doing incident and
event action plans is writing and we do that for the sole reason that the PDS will do it and the fire department will do it they're looking at Springfield when I do them I can't look just at the community I got to look at all the resources around that community and how it's going to impact the
community and that's the biggest thing the Big E fails to recognizes when we have that problem the Big E the resources it takes to run the Big E and all the actions on the highway and pulling Troopers for um logistic support I'll just go through this and
then we'll be done um what we can give you if you offer it or if you want it I can get you the mobile Operation Center which comes fully equipped it is got I can dispatch anything out of there we've got satellite we've
got everything you can possibly think of in that trailer we can set it up in usually about three or four hours and we're operational um you guys will use that you you used it a lot for the Motocross and we'll continue to do that generator trailers uh field tents we have with
heat light tables we even have a hospital tent shelter equipment um box trucks sport work with we have a 250b field hospital um you pretty much you can't
there's not much we don't have the mobile Communications trailer is huge I'm sure all of you know Mike Gerard Mike runs our our pretty much our whole logistical program for comms and he is our comml um so we've got the communications trailer satellite trailer
radio cache and that's the other thing if you ever run an event even for you guys if you needed something don't pay for it like if you needed something that you didn't think you could get and you needed extra radios we have about 300 radios our radios are $110,000 a piece so I have Tri band radios we can set up
for any frequency any pretty much any event that you guys want and we will give you like we give out 50 60 radios all the time but I can get up to 200 radios um that we would lend you and even set up a t channel for you if you
needed it uh radio base stations tactical radio station and all your comml support if you needed a comml person and you don't have one we will loan you out Mike Gerard actually I think you guys use Mike jard anyway so it doesn't really matter for you um but Mike also does he's the comml if if we
get somebody like Holly Mass who doesn't even know how to do it we will send Mike out there and he'll write their plans and take care of it recovery we'll have direct access to Red Cross Salvation Army um division of insurance education housing mental health transition
and our biggest thing that we do offer for you if you had any major evacuations is the dark team disaster animal recovery team out of Springfield and we can do we have a trailer so we can shelter any type of animal and then we have the large animal rescue that we can send out to like Farms or something like
that we had to use them we had a big e fire um at that fire at the barn they caught on fire at the Big E and that is really it where we talked about that and that is it questions questions concerns comments
you have access to say bottle of water we have an water system so what'll happen is we won't yes we do yes and no we won't pay for it but we will we will because there things we're going to pay for it so we have on contract about seven different vendors that will will
call with you so we'll sit down we had a major water we'll call them and say okay this is what you can get Poland Springs polar out of ler the thing is this when you use them it's going to be about 11 to 12 a case
of water the reason so what I'm saying is you can probably get a cheaper not going through us the benefit of going through us though is that like Chester Mass out of major water a went through us is when I call them they have to drop everything and immediately Deliver Us
water so they were in the middle of delivery and they unloaded two trucks they unloaded going out they loaded with our delivery and had a Chester in 3 hours and we had them on the ground ready to distribute that's what you're paying the money for so I'm only telling you because you're going to get questions from a select board member
saying gee I paid $11 for case of water you did but you're paying for that contract of service that you have to have it delivered on your doorstep in a certain amount of time for the time I call um so we can give you about seven different vendors for that use the down
at windsday no there's a big one down there there is a big one down there but we have just as big there's so many now that um we do PFG PFG actually is part of that Windsor group so PFG out of Springfield um we use I use I use a lot
because I like them because they're very quick and they're a little bit cheaper is uh polar out of Worcester they've been really good to us he has he's only been about eight something a case which is high but it's not terrible to considered a service
you're getting and he just did track two tractor trailers for me somewhere anything else any old business to come before the board any other
business when do we want to meet again I believe we are set for May meeting Scott we were talking about doing a tabletop of the of the um blood stuff w't we yes and I I'll write a tabletop for anything you want
you just tell me what you want and how detailed we want to get I think we wanted to test dispatch we talked about that what do you think that would involve we talked about doing a tabletop of the flood oh FL um I mean it's really
just having dispatchers on standby for like um like actual emergencies going on and then I can have dispatchers take you out the scenario we could do another event too if that's too I'll I'll do whatever you want I don't have anything in M someone
tell me what it is 28th it's totally up to you I can write whatever you want you just tell me I know that's what I have why does my safety meeting say 8 o' all right go we're not meeting at 8 o'cl the 21st No No I um what time's that
meeting 21st I can do all right do LC on the 21st was 9 or 9:30 9:30 yeah
okay May 21st at 9:30 okay turn motion second second second thank you very much all right thank you all thank you nice seeing everybody nice seeing you