good evening and welcome to the Joint finance committee select board meeting for Thursday April 18th time is 6:08 p.m. we're here in the land use room at Town Hall this meeting is being recorded and being held in a hybrid fashion um why don't we do the little call from the select board Doug mowan is here Diane Gail is here in person and vice chairman Peron is on Zoom Mr chair hey folks um Jason you need us to email you over the latest and greatest packet uh that would be great yes okay give us a few minutes and we'll get it to you thank you thank you y is is here Dr zosi Sheron K nton Robert R and then on Zoom we have Karen Deo and Dave Matthew thanks for coming in guys we can he sir also we have in the room acting CAO Landis and nice haircut by the way thank you he The Haney to and on Zoom we have Carl steinhardt is here as well look at there it's Lefty right there there you go good for you right we gonna wait for send that to Jason or yeah let's wait well actually we we as a board can do a few things if you don't mind go right ahead okay so I do need to make a motion today guys for the gas and oil request Reserve fund transfer for 21,000 that's an additional cost for gas for the fleet vehicles so I need a motion second that motion was made by the doctor seconded by Robert all those in favor Joe DDI Shar Robert and then on Zoom David methi thank you Karen just on mute you're on mute Ken there you okay thank you I'll take it I'll take it I will take it American Sign Language says yes okay yes all right fine you're fine Karen I understand um and then next up uh another Reserve fund transfers will be for the veterans the vet cash request Fund in the amount of 20,000 additional cost is due to unforeseen burial cost supplements and changes in monthly amounts so I would doctor made a motion second Robert second of that motion all those in favor Joe DDI Sher Robert andom David meth right and the clarification she can vote tonight right because we're down she just couldn't make the phone yes perfect thank you welcome aboard to thank you and then the last one do I have that the last one guys we need to do this I want to do it now while everyone's here we need to make a motion to approve the chairman of the finance committee to whatever that is reconcile probably you got recile any remaining differences in the budget with the chairman of the select board over the next few weeks second all those in favor sharing all Robert on Zoom please David par myi thank you guys we're all caught up just in case something happens we're ready to go and while we're at it why don't we do the same thing for the select board to need a motion for the that be able to reconcile with the finance committee chair any outstanding items at the conclusion of business tonight I'll make that motion I'll second roll call vote please Doug mlan I Jason PR I wonderful we're just getting an email to Jason with all the stuff he needs and then we'll continue on while we're doing that you want us to vote on those Reserve fund transfers you just absolutely so we have a reserve fund transfer in the amount of $20,000 from veteran services Services these are the two that were just voted on by the finance committee a moment ago additional cost due to unforeseen burial cost supplementals and changes in monthly amounts um the original budget amount was 6500 and the amount requested for a reserve on transfer is 20,000 I need a motion please motion was a motion made I couldn't hear sorry yes seconded Doug m i than you I Jason foron I and the second one is for uh gas and oil budget uh it's $21,000 gas for fleet vehicles request is to cover additional cost for fleet vehicles need a motion please that vle transfer back Ed m i i Jason prun I okay we're up to date we're up to date how was your day done it was interesting yours pretty hectic opening day right yeah yeah pretty hectic we got through it thank you Chief how was your day today D I have a chil calm day today wonderful Robert your deck I'm still here yeah thank God for that young lady the short because you talk way too much how was your day not to busy but I'm sure to pick up thank you doc Jason how was your day today not too bad good good be here in your packet of information yes historical they finally got they got a budget yeah they got a budget yeah they decided they wanted to do something sh is it level thund yeah David how was your day oh hold on ask David uh it was good I uh the I boot profen kicking in so I think I got what my what my wife had for the last two weeks so oh boy good and Carl how's the therapy going Carl well well I actually have to wait till next week to start it they're looking at the stitches next week so it's mostly been the icing so if you see me disappear in a while it's because I'm due for icing in the next medication but uh other than that it's managing well I can't complain with everything that I had heard the range of what things would be but uh and just you know doing what exercises I can outside of the sling that are are approved before I uh see the PT people so it's coming along you know just trying to keep to the schedule that I set for myself yeah Miss Deo looks like she's trying to escape she [Laughter] is I'm in the car I'm on my way okay thank you I'm still at work does that answer it yeah you're doing great my day was busy and productive excellent great Jason just let us know when you're ready officer madna I just got the house so I'm logging in from the computer beautiful guys are going to go over everything tonight we're doing it all okay we're ready place closes at 9: thinking 10 hours 10: I so I want to make sure everybody else got on so things happen we're good we got a coffee Runner if we need them sure I can probably get yeah I can get the yeah I can make that happen Yeah question I don't think's a low to drive nope no not yet not yet so he said Monday Tuesday or Wednesday I know you guys need time to program so it's Wednesday good dur the day he is going to bless us with his presence on Wednesday okay so Carl Wednesday is good okay let us know what time yeah probably mid morning okay [Music] I'm just trying to get to the the okay got him all righty thank you sir thank you we're blessed with two Jason Peron at the moment yeah I'm getting I'm getting an e is more than enough I'm getting the echo at home so Jason you gonna mute you did mute one of them right yeah he did okay all right so page one is these are this is the first line of CAO increase for certifications say an increase of $1,000 correct so it go to 2500 you can take that yeah that's the ACA it's under the CAO budget but it's the acao position for the different certifications that are necessary for the position that are required of it through the contract okay classes under select board we had dropped du to 1800 and hired service to 8,000 we're working on this page oh you're on that one first are we on this one which what I thought was on this one little one those at home would you prefer I would prefer the the main the actual budget sorry about that then we can refer to this yes okay if we have a discrepancy we can that's right Carl's already okay okay great sorry no you're fine so now we just got to go through if I'm not mistaken right the salaries weren't in there right before so now you got to look at those but where there's a Delta right between the fincom budget and the select board budget correct is where we have to reconcile yeah correct but you guys got to figure out your salaries that's like you not us correct so we're really going to do everything tonight you guys need to do that yeah the moderators 150 is fine yes yeah the first one is moderator for 150 yeah conference and travel supplies also for a moderator select board elected salaries we're not we having moveed to change those I'm assuming they're staying the same as there any they didn't carry any the salary items through on this change list well there's no change unless you correct but so but there was a like this one where they're all penciled in except for salary line items everything's plugged in right right so we really should focus on this one is where I believe is where there's Deltas between what the bcom budget is and the select board budget cor but we have to approve the salaries correct but we can do that now or we can do that later no we started there and then we got there the other one we got to start here then right no those are plug these already yes fair enough all right so select select we we took care of the moderator salary select board elected salaries is there any discussion no okay select board salaries okay it's level funded through did Carl come back yet no I'm here yeah oh there he is I didn't go anywhere Doug I didn't see you on my screen there for a minute on oh he's larger than light on worries all right so Administrative Assistant part-time salaries it says hours will be changing will hours be changing I don't know will hours yeah I think I think that's premature you you're going to need to um level fund both of those positions until the board works with the new administrator to see what types of office uh reconfigured reconfiguring it may want to do so that's premature to do anything with just Lev fund that for now y overtime as written think we can cover the longevity oh sorry the field driver salary yeah and the longevity I think we can cover okay so question where do the cost of living adjustments for contract Arrangements get reflected here throughout this document two things are going to happen um the votes you've already taken those are going to town meeting to be funded from the current salary Reserve so that will base build the budget so Lara has to follow along with what's going to be on the special town meeting warrant and then you um under your finance committee and selectman handbooks you put aside a salary reserve for fiscal year 25 to accommodate any cost of living increases for fiscal year 25 and any Union contracts settled okay all right thank you y does that sound right uh Lara yeah okay thank you okay moving right along to CEO salary I think that number fine for now as a placeholder because we're in the middle of negotiations with the the new CAO we do not need any additional CAO at officer transition budget for 2025 the assistant CAO and the there's the certifications we were talking about there except that went to is that not supposed to be 2500 yeah it is that doesn't look like it it reflects the increase from your last work session well it does down Bel it's down below oh increase in CER oh I see it okay it's in red and big yeah okay mine's not in color so I can't see it so his ruler within the way you know brother yeah I'm not using a r I should be using a ruler but I only got one arm so it's not GNA work [Laughter] what is that a suit of long fine okay it up jersey keep it up Jersey Mike just going through salaries no we're gonna yeah we might as well just go through the salaries right right I can redo the whole thing again just keep going down for each any other Deltas on between the finance committee budget and the s budget yes it's wrong here we had dues at 1,800 and hired service at 8,000 so that and I don't think we talked about yesterday but I thought were inre and then we all have toe yeah don't do that Jason I'll grab my dog and he can start barking too there's an error on the sheet s which created a discrepancy of 2200 2,200 yes the select board had reduced dues to ,800 and hired service to 8,000 from 10,000 correct yes we correct yes we did so we had agreed on it when we met select board did now they have to reconcile and you guys have apparently did not have it at your meeting last Tuesday I have a note on hired Services it says hiring consult I don't know if we were looking for a response well the definition of what they were do with hir Services yeah so maybe that's why we left it because we didn't we weren't quite sure if it was something we could cut case because we didn't have a defined response to it so what do you guys do with your hied services well the last year's budget was fiscal year 24 budget was 20,000 we spent 5,000 your to date yeah previous year was Run part of that so it was Finding part of it because but there was also a chief admin officer transition of 30,000 bucks that was part of that recruitment process too so but neither one are occurring in the future that's what you're saying well I think hired service we we certainly use that that that's been a running line item for way longer than just um I'd have to go back yeah I was going to say historian 3.3 5.4 4.3 8.6 and then we had bumped it for or whatever Consulting you were going to use so 10 was still high for foreseeable purposes right right the important thing Doug is your your posted range for the new administrator was the one 125 to 140 something range so you got to at least carry the minimum in the fiscal year 25 budget for that we which we did okay because I was seeing it at 116 if you were level funding it so no we have a 14674 in there okay that's fine you would we're in section 1122 which is hired service and dues yep and we had propos a slight re reduction there yep okay 8000 yes okay so we're and 1800 for the dues instead of 2,000 you guys are good with that 1800 yeah if you know something we don't that's only cost okay we're fine with it son of a now page two 635 all right I don't know what we're doing we're going to rock and roll yeah okay so the the question here is the TBD we penciled in $50 Auto allowance we do not know what that is going to be but that's seems like a reasonable number based on the incoming new uh CEO is it it's weird that we get all these Auto allowances out isn't um we didn't put that in there dog just yeah no I mean Joe what's what's happening is that we found that to be cheaper than giving vehicles uh we went through two Crown Vic hand-me-downs from the police department for the dpor in a year so it became a lot less unless you have an assigned vehicle and you're on 24-hour call uh it made better sense to do with his Auto allowances and then some of the monies are uh cost allocated to several line items so that's why the line item itself can end up uh the expense can end up being more than certain line items so the placeholder you have for the new person there should be fine no I get that I guess I'm just questioning in general why we have to do that at all but the 146 was the full package correct no that's the salary well right and that's going to be something the board has to talk to when it does the negotiations because I think the the consultant had mentioned right the consultant had mentioned about having rolled into the uh the main number so if that ends up being that way then you'll be able to adjust that number corre you're you're both correct but we can but you can carry that in the line item in there and it depends on what negotiate right and maybe by the end of next week when Doug's got the other contract finished he might be able to uh you know mention to the to the working group reconciling things that that can be adjusted or lowered or eliminated or something fair enough because it is part of the salary total count I understand the point but it's also within the perv a lot of the deps we SE have to make sure they get to work in one of our cars or on now was not directly good Doug is the contract going to require an allowance for um ice cream from commity ice cream venues no no will not never be over because God forbid the the haters here all right let's keep going finance committee okay with 1500 sure thank you thank you oh I should just say any objection that way that's a big word anybody got a problem with that no all right Reserve fund account we're okay all right finance committee salaries clerical parttime the amount on the budget level fund yes we were good on that and capital expenditure committee clal I believe that's what that is okay reserve for wage negotiation do we need to plug in a some money into the budget in fiscal year 25 for wage negotiations because we probably will have one or two unsettled yes contracts in fiscal year 25 yeah but we need to settle all the salaries so I can compute a number so that will come later we'll do that later we'll do that later fair enough Town accountant salary assistant accountant salary okay certifications and there's no finance committee numbers or select board numbers on those salaries they're under salaries over CL salary I have no issue with those numbers as they're read so level fund yes yes okay on to page three Ste now okay we do have a question at on the top of Page Three under gas 45 Services uh finance committee approved 4500 select board as a whole and you are holding because you want to need to check um when the next one is and our next one will we do in um fy2 and the cost will be $6,800 and we can split that between two years so if we 25 and 26 so if we leave the 4500 in there then we would own the balance the good answer yep Mr Peron I'm good with that okay elected salaries for the assessor level funded with me director of assessment and clerical fulltime for assessor they do have a single there was a select board hold on clerical overtime and increase in overtime so total of 1,000 buck and I clarified that with the assessor just to make sure because we were whether it supposed to be 1500 or a th000 and just needed a th on which over and then there's a alignment right below it yeah with in red over time so well our question on that was the need for the overtime not the amount and they said it was to uh have someone at their the the assesse and did we have our shoulders available I think that's what we were looking to answer I think the net was no because of the the current floaters kind of was full up would start tripping some other thresholds by recall the discussion okay okay so we'll take off the hold and leave that and approve it yes okay we got a whole bunch of these now here we go here we go accessor operations well apparently we agreed on we didn't even agree on the dues by 25 bucks okay so staff development I did get answers on these um specialty classes 400 each Sue signs up for one or two and she was hoping to get Kim Ross in for another so 12200 so we could move on this at well let let me go through them all and then you can decide which how about that certainly okay the revaluation is every five years 21 was the last at 16,000 fiscal 26 is the next revaluation so fiscal 25 will be $2700 not 95 so it will at least 27 minor equipment she needs 400 for New Field camera we could make it five and give room office supplies she said could be 1,200 if we were so inclined to change it mapping maintenance 3900 would meet the contract plus adds seven more house footprint maing and what was that amount again sorry $ 3900 would meet the contract and allow for seven more houses okay and only seven seven new houses how many are completed a year on her on her new sheet yeah and we don't have to we don't have to stick at 39 but 30 I would meet it and allow for so 45 would give us more room and if we left it at done and then that button that I was talking about to link the entire new card is 450 for change so we kind of left the number at the finance domain number you're right there yeah okay so of the others what's your reference sorry at the top news there was a $25 difference between 350 on the select cour and 375 on the finance committee kind of figured think start yeah I think all right we'll go with the 375 then yeah if that's okay with everybody staff development what was your explanation there uh she had does one or two a year and she wanted to send Kim to a third so it would be at a minimum 1200 works out now I think the important thing Mr chairman when you go through an exercise like this and you're trying to refine these numbers and Achieve savings is always give a commitment from the finance committee that if any one of these line items comes in you know close to running over or is going to run over that there's a commitment by the finance committee and the select board to take care of any uh uh expenses that might happen throughout the course of any line item throughout any of the Town budget departments that's the key you want to do is to make sure you make that commitment I agree with you but if you read the verbiage for the finance committee it almost says you can't also put yourself in that position to then ask for them to come that for money and I'm saying it of course J way but so I agree with you or else what's the point of this exercise if anybody's G to come back I think I think you're speaking to the issue you're speaking to the issue of what's called unforeseen expenses that we get that's on your fincom reserve language yeah now well can I just throw something out the big one is the revaluation um 9500 to 2700 we could just bring that to $3,000 and the rest as is i that's a big bite right there 2 I go to 35 I wouldn't I'd rather leave a little than you know what I mean yep yep and then just leave the others as they are is that a fair enough a minor equipment so here's how I have the numbers now so du's is 375 staff development is 1500 reval consultant 3500 minor equipment 500 supplies 1,200 and mapping maintenance would be at 4535 the flush out the the the lines on there [Music] I'd like the supplies to be at300 and I'm fine with a 500 for minor equipment and fine with the the last one that you talked about the 4535 leaving it at 45 yeah and I'd be fine with all of that any objections from the select board I'm good with that committee we good good 1500 sorry so sta is 1500 yeah uh bre Val consultant 3500 minor equipment 500 supplies 13000 and mapping maintenance 4525 okay okay and then carry the salary items down because we talked about that on to page four could you get me a cup with ice it's kind of far to drive but I'll do my best Jason yeah sorry Jason next week I I want a beer too Jason next week put me down for AER your treasure color salar your level funding is it is correct does that make sense it does anytime we're screwing up speak out yeah honestly you guys do this dayto day yeah I figure we'll refine once okay we y that when the door you got to put the numbers in from all the settled and you guys got to just make sure how your um Staffing the two departments yeah that's all part of that that's all part of that yes well my kid brother here is a [Laughter] little treasure collector operations uh see a big the question between the clerk and the treasurer and while you're at a Conference travel on education because when I rolled them back up they were not level funded they were increased and um I did speak to JM Zone the other day she said it could be reduced however she didn't say which one so I don't know what you want to do with that what's the safest thing to do on the printing the printing the printing was budgeted 8,000 this so she has 6,000 um the treasure collector side and then 2,000 on she SP the the clerk side I had suggested 1,500 on yes and 55 on the treasurer [Music] and that was again based on historical numbers not the budget sorry the question was just because they split it wouldn't really increase just because they split it's not combined documents so you $500 for us the two line item it's $1,000 over the two line items from 2000 to 1500 and 65500 I'm one page ahead of you guys on page five for the 1500 you guys all right with that yes travel education was blank I I think they're going to be doing more of it given the staff over there and what they're going to be needing to be doing but so it's at 4,000 what was bcom budgets 2,000 on on the treasure collector salary I'm sure there's there's conf there another 2,000 on on town clerk right so I would just assume leave it alone for now and see how I think we did well which was I just pened it in so that right any objection from the select Bo none Finance okay alarm system we need to plug in some kind of number in there it's a TBD for both of us we'll know better better after next week yeah I see nothing else on this page so you get down to town clerk salaries which we need to reconcile next week have that so moving to page five town clerk operations I noted the $1,500 on that for printing y you guys are okay with that we yes okay there okay good conservation salaries we got a couple so this we there was a request to increase the hours of the conservation coordinator and and pull a person from CPC coordinator had that link and I believe we had discussed this last week we're not going to do that further discussion that is correct we we going to have done come and make the case I guess correct but we're going to leave that as level funded for now so hopefully they're coming here Monday meeting they're not on the agenda they didn't request it for this month so so it's for next year okay agenda was BL that's good I yeah no I don't that was that should have been discussed along the way not just the budget secretary we can leave those for now yes all right conservation operations we have a hold at consultant I think this was we were we were asking if we Dennis so yes some of that was yeah do we know how much okay so in 23 it was $1,200 or Dennis well that wouldn't be happening now if he's on the conservation as a member he would not be able to be a g consultant so drop it to 300 uh history was 5 five 200 so 500 300 300 300 300 300 you guys are good with that yes yes thank you Jason supplies is good increase in supplies so we left that that was a previous year all right planning board salaries we'll leave that alone clerical that positions remaining to be filled excuse me the back up the 400 was the budget we both agreed it was zero on that correct sorry uh planning board operations du I emailed um John just checking with him on the dues so hopefully I'll hear back Monday when he's back in the office if I recall historically they haven't spent anywhere near their dues amount but per he had um inform last year he had asked for that to be added or to be increased to his his certification licenses permission at that ride yep so hope I mean I'm sure he's keeping certifications up but he's got to give me the bills BS all right so there's a believe it a hold yeah okay and then minor equipment select board has 250 and on supplies at 480 the select board also has 250 so that's the there's a or whatever Delta that is 250 on one and 230 on the other and again it was never spent gotcha so why don't we go 300 and 300 that's our opion I guess yeah minor equipment and supplies and then we'll see where it goes okay Finance committe is okay 300 you said yep 300 for each yeah if they haven't been spending it just leave a little something in the bucket and um moving ahead master plan that's fine P3 we agree on that board of appeals and Sal clerical that's okay see nothing else computer salaries we'll roll that through till we can get those announc done computer operations okay so good uh there's a change from training from 475 requested $50 by the board of s again then zero forever oh and that's training for your computer guy yes J presumably spending it in un training not General oh okay and on munice just while you're thinking about that munice was changed from 7 to six yeah yeah she you have information on it 1500 18500 1200 to date fiscal 24 it's estimated 4 days at 1500 a day number so I'll tell you I'll tell you what we we'll let you do the 50 for computer training wouldn't touch the munice only because isn't it a new munice it's a new man it's a new munice so UPG that may be going up well plus you have new Staffing changes if you if you've got new treasure um you know town clerk treasure collector new administrator uh that's going to have access to it so you you are going to have other people um making use of it got you but again if you just want to put funds in another area and transfer them them out if they're needed that's fine too I I understand the exercises to try to save as much money based upon uh the different Trends over the years and you just have to figure out what strategy you want to do to respond to that all right so we'll leave it at the seven and we'll we'll knock the computer training on the 50 I'm fine with seven okay you guys are good and we need to La Mr chairman I just wanted to confirm under the um last Community compact Grant we thought we are responsible for additional funds as a grant condition for um different operating expenses that come with that new cyber security upgrades I believe that's covered in the line item I under the high I just wanted to confirm that thank you it's like magic oh she's here and we appreciate it thank you very much Laura am I correct I yes that's where that increase the there's an increase in the hardware software and I believe it's listed it came in a part of the budget under the managed service service provider yeah now along with that is the is the next segue if we were to accept the um Board of Health Capital cost for their permit software as long as well as what uh the building inspector's upgraded versions We would also need to make sure that we carry corresponding um maintenance fees and upgrades and license costs under the it budget as opposed to individual departments Standalone budgets yeah we did we looked that all already okay we made sure placed where it needs I just want to to make sure we don't you know make a decision in one place and we don't uh miss that has to be reflected in two or three other line items especially when you make the decision tonight after I begin to ice my shoulder in a few minutes that if you make a decision on the bonding that Lara need you know for the roads uh besides what you might use free cash for that Lara has to plug in for a principal and interest uh pay down schedule in another part of the budget as well as the authorization vote from Bond Council so we always have to think when we make changes what the other corresponding effects are yeah I think some of that we will do next week that's fine I'll be glad to I'll be glad to make myself available to go through that exercise sir thank you Mr and just clarify let me say CH because I don't know if it's my little brother if it's me you're talking well I guess procedurally I would be referring to both of you oh moving right along so we we need to carry a dollar amount on the website upgrade Jim had gotten some preliminary numbers that I don't think UPG scratch the surface we need to I brought this up in a select board meeting couple months ago and then we had charged Jim to go off and get some numbers I think we need to start looking at upgrading the the town's website to be a little bit more modern and easier used and onto a more modern platform if you will I don't think that um we got some of that information back from Jim do you remember what that dollar was you know what but yeah it was more of a yeah it was more we're we're already they're already in the middle of upgrading the what you call it for the latest version because the one that we're on now is going end of life right and we're already paying for that I think that's covered in the budget it's not but we need to put a number in to to kick off that project it's a multi-year deal it's not a one-year project yeah he has 4709 and it will go up 5% every year but I think that's a good too if you can get it by the way yeah it is well I'm thinking that's the maintenance not the upgrade but the 40 709 was to move Drupal from one version to the other right let me check with Jim because I'm not sure because I thought that was maintenance I don't see anything Po in the email okay I thought I remember something about that but I could be oh we can do that next we can but do you want to do you want to put a stakeholder in the ground number 10,000 what you because 12,000 is where I was thinking to kick it off for this year and then it'll probably be a requisite number next year as well for the same amount that's F there's some beautiful stuff out there if you do upgrade it oh yeah all this other stuff instead of druple but it's to move all the stuff we have is as big a task as doing the new website itself so that no one we don't lose any of the town meeting history and minutes and all the other stuff did you say 12 did I did six mon thank okay Town Hall salaries we'll leave alone for now okay Town Hall operations we've got a couple differences these are highlighted now so we've got maintenance activities select board is $10,000 higher than finance committee at 49229 versus pcom at 39 to2 that mean that might be where I said you guys aren't as big a risk taker as I thought remember that talking about the select board right yeah yeah I think you had some more colorful words to that too when you were talking did no in a good way you did we're B through the salaries and we'll look at them next week I guess yeah on that line for the hist it was 35 43 34 17 and 22 year date I was way more conservative than you were yes I think we just added a little for all the increases and all that kind of stuff going IR so I think if I oh wait I'm sorry this one is in correct I had recommended 38 to the select board and this is where I said you guys were not as aggressive you killed it we we voted to kill it so we were level funded let me oh you're oh that's what you're doing here oh this one is the difference there at 49229 the finance committee cut $1,000 or $10,000 out of there I'm sorry and we didn't we let me just say this I think it's going to take I'm not opposed to changing it down down by 10,000 but I will let I think we need to be careful here with with as things unfold to make sure that toist yeah just for this building yeah it's kind of extensive and then I don't think there's a cost associated with that punch list yeah and that could run you know that number you know pretty low with that unknown some unfinish projects I would be inclined to keep it personally especially you know this this is our main building and you never know as as as Chief Landis just said you know you don't know what you got coming yeah spend 19,000 to dat I know I just yeah and Carl's not there right now right he's I yeah he's icing you got 10 minutes for icing we got 10 minutes for icing I had more broader question but this it's interesting so maintenance is maintenance and what I'm not so as you said there's a punch list Chief um I've been spending last two days with h your your new parttime maintenance guy getting earful after earful and this is a question for La two I guess and I know you might have already so we have maintenance activities for Town Hall Is it feasible to look you we have all these buildings we can't move money right we got 49,000 for this building I have an A eating system at the fire department that is an absolute mess and we have no money for that right just in general in general so is there a way to you have a a pot of money say it's 100 Grand between all our buildings and all our maintenance but we can't touch it it was 50,000 for here 10,000 for police 12,000 for fire is there a way that we can move those numbers it's still maintenance amongst Town buildings but not be as specific well I think you should be able under the municipal modernization I wish farl was here munal modernization I believe you're able to move like money amount like line items so if you had something and I could be way wrong I would love for someone to chime in on this but you could move let's say we had money in a line item with extra additional money in a maintenance activity for Town Hall but we didn't need it this year but the fire department $10,000 under Municipal modernization we could move the money that 10,000 line light line to light line it doesn't even have to be light line well okay so I don't want to abuse the MP move it from that to you know Shrubbery or something like line so we can do that technically yeah you can but you also remember that for um Public Safety under Public Safety buildings there's also a maintenance line that is just but you may end up in a year where you have a something happens where over sa in a year but it could be transferred between Town Hall complex and Public Safety yes at the end of the because remember that well there's a key though there's the key there's the we did that last year at the end of the year the particular building H end of end of the the year of this at the end of the fiscal year we do end of the year we do some end of the year transfers every year and that's so if I have a problem six months in you I can't use that money to do it that's I'm getting no not at that but if you if you had an expense and you incurred it you have to make the budget right at the special that's why yeah understood so you you can do it you can do it okay and then I also if I can take a moment just for those following at home on the select board agenda for next week is it kind I think it plays into this is part of the discussion is to move certain buildings and grounds operations or buildings and grounds as a department of the Department of Public Works instead of having a a whole separate Department within the Town Hall that's buildings and grounds that we might consider might it may even require a special act legislature to do it because the way our DPW is structured but given the resources that are available to them I want to have that discussion amongst the board I socialize it a couple weeks ago but we're going to carry as an agenda for discussion starting next that's a nine month planning project yeah but it would be for budgeting for in outgoing years that might make this simpler because then the buildings become you know you might not have such of a deal I don't know maybe maybe I can see the ground side but if if you really take care of these buildings as we're learning in the last few weeks that's if it's done right that's a there's a lot there oh yeah no doubt there really is a lot there but that's why so if anybody wants to talk about that we're going to start talking about that next week I'll see you next week There's also we have salary reserves there's also the possibility of a building large maintenance Reserve that could be set up we don't have we don't have one but I told other towns do we could plan for that and every year at town meeting there would be a vote to put x amount of money into the building's large maintenance Reserve they call like almost like a stabilization account that's what it is that yeah that's exactly what it is it's a stabilization account for that so instead of all of a sudden you go this this this million and a half dollars bonding deal for for the h I think it's just to me it's it's a it's we tried that with the ambulance until one got wrecked right we were we were doing with that yeah it kind of kitty but it's just it's pay me now or pay me later either you you start taking tax money and setting it ahead and losing losing the inflation rate basically against those monies while they sit because they go into these accounts that earn essentially nothing or you go and you borrow the money when you need it and you pay interest on on the debt it's it's just a where you slide the scale in my opinion it is so and as we as we nickel and dime ourselves the debt correct how are we going to how is any of us here going to say Throw 300 Grand in a stabilization account for future or whatever which agree with we treat some of the opep stuff is we've been making payments on debt that we're going to have to pay in the future right um obviously it's throwing a yeah nothing at a big pile but right I think that yeah it's something to consider to talk about as far as how you want to do it because then it would kind of make a savings account to to pay off something yeah all right back to thank you back to our 49 we want M Finance you want to pump it back up to 49 yeah yeah okay and then provided your part-time maintenance guy stay for here that's all I'm saying he's not so I can say that I'd say it's okay I'll I'll agree for uh contracts and agreement we also have a small discrepancy of about five grand um contracts and agreements we have you had 60,000 and we fully funded the line of 64 797 we had a hold on it asking what was in this and this was provided by the building grounds I don't see that we had 60 couple years ago it we move monies around and we moved verbage around because the thought process was as my understanding these the contracts were going to be there say it's the the landscape or whoever else but it doesn't appear that it followed as you say the numbers are low all the way across so and that's there was a note that uh his sheets that did up 5% to cover inflation and last additional yeah that again didn't happen correct that's why we dropped at the 60 so we had put it on hold I had proposed 58 I think if it were given what we just discussed a minute ago I move it to an agree with the finance committee I'd be fine Jason absolutely okay next discrepancy is at Ground contracted Services you guys the fiscal year level funded budget would have been 36750 finance committee recommended 30,000 the select board has that at the level funded 367 I proposed it at 30 my team disagreed we left it level fund your ball I don't know where are we today I might have read you those numbers that yeah there was discussions happening it was 255 22 188 187 and year to dat 184 on a 367 budget that's why we Dro it that's we Dro it to 30 yeah we left a cushion but we dropped it so you're going to go and reiterate your initial position at 30,000 again um I mean we can go in the middle at 33 well the finance committee is at 30 and we were at the full amount we V three votes or give you 30 I can be here all night I'm good I'm okay with the 30,000 I think if the finance committee is okay with it I can be fine with 30 that's um Jason I'm good with that and and we don't have time now over the next few weeks but I think the finance committee should look at that line item and the one that we just contractors agreements maybe we can pull those files you know actually look and see what's really in there to get a real understanding of why we're off by so much and you know and then on the absolutely and on the ground supplies you guys cut that from 2756 to $1,000 and we did leave that line alone I was going to make it 2,000 there's a reason why we dropped it that low and it's probably based on the history that we provided is this Cal well it's you know so spended 24 still zero zero it's 50 year to date last week the 50 year to date $50 yeah that's we dropped it the S well we can't yeah any of these numbers really don't work because we just don't know what did or didn't get done how about we make that $2,000 this year okay good Finance are you okay with that sure okay and we have no other discrepancies there turning to page eight of the soap that I was playing along at home 23 page eight elevator upgrade finance committee approved $112,000 select word put zero because we did the cdbd proposal to fund the elevator upgrade out of the cdbd project did you get it it has been submitted and we are what are we going to do when uh we'll come back we'll come back next year for the 12,000 and that was for the little red button or something for switch the switch yes I guess we'll be in front of you for a reserve fund transfer it doesn't happen but I I'd rather not carry it on the budget if because obviously the switch is part of a if you're going to replace so rather than and this will be a recurring theme rather than to spend money on something that is going to get ripped and replaced yeah let's hope I say we all do a prayer for the cdbg and chop the 12, I'm not doing a prayer for that we you could just do it quietly to yourself I'm silent yeah well okay that's not good but we're we you're okay with we Grand standed over that because I own elevator and I haven't been told yet that I got I know it's coming I got it I'm G to borrow yours okay all right so if anyone comes to town hall and our stop limit switch is missing and phone in front of it just for an hour for my INSP make sure it's properly labeled that was asked to be borrowed um I M bcom that's fine all right police salaries we got to plug on all those numbers based on the contracts contracts that were just signed SRO that's in there um there's a line there's a then come item on reserve train there is does that belong there train that was was that the line that yeah that's the one that we shave yeah yeah that we got recommendation is that good yeah went for clarification things yeah got my other on that we can work with that yeah that was good Le and fire I always ask first we don't we don't dare I did too I you know just so on the same page certain things they're okay with and certain things are not now the school resource officer is that paid through the school budget is that paid through this one that we're talking here will be someone going before the town vote budget and that's something more we been working on as far as uh but it is technically under our it will be under our um salaries reimbursed Reed by the district right we don't have the top of this budget of the income sources but we carry the we'll carry the position in our budget then we're going to Bill back the school district for that month oh okay so that's why it was in their budget too absolutely they're going to get a from us and pay us back right and there's been a lot of emails back and forth to make sure you know they can't do 30 days late with they're paying you know so we're lock the schools right the school so trust me because we want to make sure we get paid and we don't need this to become a billing issue with the town so we've already been working on that site whether it happens or not can't we just DFI it deduct from invoice they send us a bill we just adopt the SRO from it let me know how that works it'll work once once yeah calls in the office you better go more call I come running Citizen Police Academy there's a variance the supplies bencom has 1500 look at you did you ask it's kind of green it wasn't highlighted here all right got you oh it is green on here yeah oh is it yeah yeah it's it's w 1,500 and we have 2500 the budget was 2500 right Unfortunately they didn't get it well that's had bumper well because they haven't run it for a few years because sorry IE so we hadn't had it in a few years tried to do it a couple times um recently this year unfortunately only got two people interested uh we got a new Administration coming on that one to continue to pursue this and probably have to do a different way of advertising but um we also um had to use these supplies for other educational purposes we've done our rad kids program recently which was a huge success so the $500 to me because of the unknown I don't know that it's I think it's good Monies to keep on that account this my recad you want to go back up finance committee thousand bucks okay we're back okay that was only VAR thank God I'm looking for other colors now well I just have different tones of gray so all right on the next page is medical requirements medical requirements Dian CH that one um think we had we actually walked through that with you or she had walked through that with you we did and I believe we had agreed on that and uh so it's the I have a check four line fourth line down on page nine we have 6500 right yeah with a an okay from the chief okay okay Finance fine yeah okay yeah here Master yeah you just for yourself yeah nothing else there dispatcher salaries that's all zeros dispatch operations all zeros I think we can leave the conable salaries alone and then the fire chief stuff we'll go back through agreements and get that updated fire operations I saw the chief hello CH online yeah okay I went through some things with on this medical requirements medical requirement it was good at 500 on our original stuff that we was Zero you stated a thousand wrong yeah let's go into let's go one at a time so the first one is 500 where is this medical requirements um Under Fire operations y six down yep so Chief's good with five okay five I ask good I do have a note for five the next one the next one is a hold at supplies correct we have a hold and you have $133,000 and he said he is okay with $10,000 there that one okay Finance good yes sir yes and then the oxygen and prostat extinguisher refills is 100 instead of 500 no per and I have a red check mark on that didn't ask him about that one we had 100 with a red check mark that just must mean we said that it's been zero forever well there's Chief you there yeah I'm here so there's the same line item occurs in the EMS budget and the fire budget so what we've done is we've kept the oxygen asiz at 500 but we took the fire extinguishers out of those okay because that that was when um fire extinguishers would be service immediately and so on and so forth so it's a little bit of an old um setup for the financing but that money still needs to be there um if I were to buy a new fire extinguisher for a fire apparatus the ones that we are required to carry and meet the requirements are almost 600 bucks a piece so there still needs to be some money um in that area for fire extinguishers um that I moved over to the regular well we moved that into Fire Equipment okay but the oxygen part stays in the oxygen and 500 in each one of those is probably enough for the for the annual okay so you're not 100 100 is definitely not enough so the 500 so you'll have 500 in fire for oxygen 500 in Ems for oy okay so then I think that's it we're good on those from the rest of them and then fire C Capital uh we need to reconcile the bunk room Remodel and you and I had kind of a parking lot conversation the other day which we're allowed to do which we are completely allowed to make sure I want to be judged conversations got worse today so so my my suggestion is along the lines of this is is I know that there's an a an urgent situation over there perhaps we can parlay that and and allocate some money toward the bunk remodel this year and utilize those funds to that in the intense hopes that we can utilize that equipment when the remodel is complete if it works out it works out if it doesn't it doesn't but I won't bore you with the back and forth emails so that there should be a number in there this year what's in there not 30,000 it needs to be 50 30 was GNA be for the alarm system okay because he had the grant right so you're talking about an additional 20 I'm talking about additional 50 additional no it needs to be 80 it realistically needs to be 80 and I'll break it down without going to the emails um when over there there's a heating system issue that wasn't resolved from last year that's sitting in their their storage room yeah okay so that's one headache that we're 17,000 short on we'll discuss that another day um the bunk rooms now have um mobile AC units that aren't really keeping up and they're blowing all the heat into the attic of our beautiful new roof so that's a no no so we went and looked at that it's about 177,000 without electric so 20 grand to install the Mini Splits so this summer they are comfortable in in next summer because it's going to be a while and and honestly they do not fit into the system when the remodel happens I'll just come right out and say it but there's other rooms over there the gym and whatnot probably could be utilized so it's not a waste of money but it is a piece and the bigger picture here is the 300,000 we keep talking 3 350 250 no one really knows so that extra 30,000 will get our prints good enough or we can actually go out and get quotes so that's what that 30 grand is for so we can literally have on the Shelf numbers of so now you need 90 no I need 50 just be 20 and 30 20 and 30 and 30 which is part of that project because we would have spent it 300 later so 20K and 30 right design yes so it's been designed the chief's done a great job of that the next next step is to actually get real price and depending on who you talk to some of those doors can be re you know it if you're really put put the meat into this and bite into it there's some savings there on that 300 but we got to go to that next level to see what's really there for savings okay to do it I think so then to your point so we want just clarify is it 50 total or 30 the 30 we wanted plus another 50 80 total 80 total 30 for that's what I wanted to know yeah yeah right Chief did I say that correctly are you okay with all that that's correct Joe that covers um drawings that are adequate of both construction and proposals so you'd have that one set of drawings and based on what we've heard for the uh heating systems cooling systems the many splits as they referred to as it gives us those two years to bridge till construction happens because the rooms are just uncomfortable as it is right now that's going to make it a little bit more terriable while we wait for the construction project absolutely y all right I'm I I am okay with that police lock in the second just want our current eating AG system which is budgeted right we just got to get to it right okay 0 capital what's that doesn't trip What's that question it's non you're right it's kind of non-binding though uh question I don't know if the so the capital item would have been is going to be the Mini Splits for 20 which is below the 25 and the 30 is for design work so it's not but we're not buying an item with it I'm just question question yeah you know since I think the when it was the whole 350 we were looking at Capital yeah it did come through Capital absolutely okay yeah but so where is that going to land here it's not going to be in this lineup there'll be a next year's line item for the same thing it's still going to be under bunk room remodel there'll be the yes it's probably going to be closer to $250,000 well that's what we're hoping right so so so there we're taking 30,000 away from that 300 in theory because we don't have to spend it when that day comes okay but as all know prices are going to go up in two years so yeah we're right there anyways right all right all right moving everybody okay understand are you guys at I don't know where we're going to put that I have it in here as 8 we can yes's at 80 is the finance committee at 80 yes we are right and we'll just have to break it down it's the it's the grant it's the Mini Splits and it's maintenance activities we have another as we have a $4,100 Delta on maintenance activities at the public safety buildings operations and then we have a we're higher than the finance committee on the next two line items as a matter of fact I am right right after bunk room remodel I think [Music] that yeah I'm okay with what's that again say please the first two line items yeah 40 we're at 441 but the budget was the budget request and you guys approved 40 and the next item contracts and agreements you're at 60 and we approved the budgeted amount right what say you select board um I think we actually did 40 and 55 but between Laura and me we couldn't figure that out in my notes so then we're at 40 and 60 then agree with this with the finance committee we were at 40 and Pa say yay and go simple with that yeah okay and then electricity so maintenance I'd like to leave at the 44 only because of the last two days of walking through the fire department like I just said there's a $177,000 issue over there that's going to have to get addressed so now you want to reconsider your position you want to go up you just put it though you no that was that was a different PB back issue there's two over there oh so okay so let me let me La you're going to have real fun with this 44100 now on the maintenance SE ities and we're going to leave the contracts and agreements at 60,000 yeah I'm fine with that I just all right I never thought I would not want to go to the fire department anymore you I knew it was going to be expensive because I drove by yesterday and saw you standing out from yeah yeah thanks that's what Big Brother's doing all right and then uh everything else is good on that page far as I was at I know Public Safety buildings Capital page number 11 good on that building inspector salaries we'll plug those in building inspector operations oh I see one no oh she tried to trick us with the gray color Laura she's seeing it we're paying attention we're good all the way here we got a whole page that's correct yly page 12 match not that it's correct well it's correct all right insurance now emergency management operations insurance and dues and insurance is crossed off I think yeah we took out their we took out their dues and insurance of $100 there's probably historical goose egg in here and maybe we left it because it was only 100 bucks yes I don't know if there will be does coming I don't know that's my concern yeah in the interest of time be amenable to that just because he is new WoW to that he's new to the seller to the seller I think he's wored on every four of every building in this town but he's new to the S right on your yours no this one did no that's the police department all right Emergency Management Capital can we agree on the 100 bucks yes thank you Emergency Management Capital antenna replacement we have a big hold on the $14,000 think David information with us he looked up some things I talked to him today about it and he said look you don't have to do it this year but it's not going away and I said well the finance committee was gets it and isn't trilled about it but understands I said would would soften the blow if you would get rid of some of that crap over there that they don't use but he's new in the in the bunker in the bunker not the bunker the the half track you know there's a there's a series of um we have to buy that for a do we own that thing the deuce yeah we need that no we don't need it Mr Fox that thing can go get a new one we don't need a new one either we have dump trucks in this are brand new that can do whatever that de does I've seen it being used in police activities before straight honest to God in a snowstorm seen it yeah probably before your time it was before you were but I will tell you I saw it in my driveway it was in my driveway I you all right so anyway do you wanna Diane what's your thoughts on the antenna we have the big enough commitment next year I think we have to do it this year Jason I'm sorry Dian kind of was muffled I couldn't hear what she said sorry I think we have a big enough commitment already next year that we're pushing off that we have to do this this year and get it out of the way so you do want to do it is that what you're telling me yeah if the finance committee was already going with that then I'm okay with that I mean I'll cut it tomorrow if our numbers come through the roof but right now okay and I don't think it's been touched in 20 years so it's not like it's a every fiveyear antenna no that's probably came with I told you I think what day was that was Sunday that afternoon the one here or the one at the police department got hit by light oh did it yeah happens a lot from what I hear well if you were metal in the AC yeah true that's why they keep sending me up there with an umbrella check it out not falling to that again all right animal control operations we're all in agreement oh yeah all right 13 highlights like management operations we got here's one North ramp DVR replacement telephone yeah I missed 2300 you got the maybe I just been staring at security difference know next year she's gonna ask for a all right so 23 we have 2300 against 2700 for telephone for Lake management because telephone shouldn't be going up an extra number yeah we're we see that one that's a scrier error as they call it I was just about to say am I seeing what I think $7,000 is is a typle yeah it's okay okay you wanted are you guys okay with a 2300 for their telephone it was based on history yes I can be okay with that anyone else Finance is and then security hold on 23 yeah and then security is at 1,000 instead of 1,200 their year-to date expend is 330 that's oh yeah we can do that too we'll drop it to a th sure okay so we giving them the 100 for supplies yeah we're going to give them no we're going to give them 700 easy not the 7,000 100 on select board and 7,000 for finances no Finance is 700 no you said somebody no it said 7100 on our column it's a Ty it should have been it should be there was a spous one in the number if you were paying attention I got you I was taking the change all right so now increase in Lake weed control we help but uh that was explained to us at the CRC meeting week ago 125 yeah you guys approve that that's incremental cost because they have to use the die quat at a different time for the hydrilla right it's the same treatment but at a different time for the new it's for the new weed hydrilla right so once again lengthy conversations with um because this is our share it's not all that's not all of it no it's our share yeah right but is that the new P that's the new that's added 125 that's new correct okay so there's a grant out there it looks like we got it he would like us to leave it in there but at 99% sure the grant will come through and we won't need to use it or cover it so but just in case we got a okay they do some good Grant work in that department so everybody's good with the 12 yeah and then we have a a $55,000 discrepancy at the canal Brook Beaver Dam and log removal what do you know that we know yeah what's up difference well we took the damn tour well how'd that go because all night right historically it was 0 3,000 0 5,000 it was 4,600 dates so it fluctuates we thought we could make them fluctuate less this year what's the average cost to remove one one Beaver D what is almost like every other year at zero is that what it sounded like yeah well and then this past year they stepped up on it because it was blocking yeah I didn't know if it should be zero carefully what you're okay how are you but that's can we can we agree can we agree to change that to 3,000 so that they can get rid I don't know how much it is per beaver yeah I I'm good with that I mean if they've been do I think we also reasoned if they had been doing three year two years of solid work on it it's got to be diminished yeah but those are indust once it's for rent the next guy moves in you know seasonal over there yeah they don't ask permission 3000 was thrown out 3,000 is my proposal we're with that yeah we can do that and that brings us to the end of public safety okay we are also on page 13 of 20 some I would propose at this juncture we take a five minute break okay we can put it on hand yeah just back up on page 13 discrepancy and food expense really yeah yeah on oh cuz I stopped there I stopped at 13 at the end of Public Safety I was I didn't I thought I missed one no at the middle of page 13 but that's the when they were reading the budget they would call off total Public Safety so thought while you're taking a break take a five okay um f and oil yes I know you guys had agree that's what they put into the budget last year they spent like $149,000 this year they're targeting $140,000 so I was wondering if we could bump that up we just the reserve fund transfer for 20,000 which we'll have to fix at the special right no the reserve fund transfer we just did that we just did it we'll have to replenish The Reserve at if we don't do it no then we'd have to do it so what are you proposing change the budget from 120 to 140 right yeah ask the budget so that we don't have to ask next year we're fine with that yeah complete sense I'm good y okay are we getting electric Cruisers and that in my tongue please don't the electric B go is the best way to do it guess that's an electric so we have food expense there's your food expense we cut the food expense for DPW Highway oh boy were they not spending it that's usually during their winter storms yeah we just get ice and then and they go out but even so it wasn't $1,000 so were so we down to 900 yeah okay with that we just gave him 140 in gas so well it's out there all right herbicide uh Randy said leave it it's contracted as needed so so uh want to go with their number at 750 well he would have preferred it to leave at a thousand but we might we just we can give it back to the food so what do you want to do I'd leave it at 7:5 and see what happens okay yeah good I'm good okay PBW Highway Capital infrastructure AG we agree on 1.5 million is that going to hold up Joe sir it should but next week we'll we we're scheduled to sit with Carl on Wednesday to figure out if it's something free cash what we're bonding that kind of stuff but we were at5 yeah okay calcium chloride another type got a little car away You're so excited Street yeah we got to put that on the radar for next year so you again I know we took a run at it this year we going to take another run at it for Jason and D on what at the street lighting to try to go after the fixtures and get that expense dropped down identifi that might even not be in existence correct we need to do an audit of the street lights we have that we're paying for and then start looking at converting those to LED and then getting now eversource does have an LED rate I know Jason had brought in we had one person come through and kind of had some kind of proposal that didn't get a lot of traction but we're going to have to revisit that yeah that was something they kind of hounded me for about a year and I said I'd get back to you when we got to that point so the Green community I can start hounding them now if we want that might be a good place look wait um Randy just said he submitted numbers to pvpc on Street lighting so we may get that good we gotta keep I know St they have started um replacing failed fixtures with LED fixtures now they must have finally run out of the sodium lights right that's told we need to get on a little bit more of a campaign to drive those prices down all right anyway uh the dog is telling me to move that's it for 14 I believe no repair and inspection back um it's like an eye chart on Road Machinery repairs and inspection is cut by $5,000 from 5550 have they are they still at about 32,000 in spending 385 year to date okay it was 39 62 53 39 39 again and it's at 55 so I proposed 50 most of their Fleet is newer and that was part of the reason yeah okay so 50 Finance okay with 50 yes yes there I say it page 15 okay you have Tires Tires right select board trim $1,000 they're only going to get three per vehicle from now on how um how far back does that tire line item go round thank you in history are you talking yes please uh 7500 4100 4500 5200 4,000 year to date but it hasn't been there forever it's well at least one because I I I recall back in the day we had to put a big dollar amount in for that was an IR trucks did the fire truck but also they needed I think that's they need second set of rims and tires that was the Cruisers something to do they tires no no yeah but there was something DPW too at one time but if that may go if that goes way back it's not I don't recall it yeah you don't recall I know we did one year we they did a fire truck inspection and they all fired it was like a quadrillion dollars to replace all those tires they need to be done don't get me wrong but one of those things that then of course when we sold the truck that was a supposedly a junk they were gonna sell it for 500 I get the tire money back yeah all right so are you okay with the 5500 on tires you guys are good yeah yeah okay and then Street Road name signs judging by the one they put on my street they've cut the size of them way down so they didn't do ours right at all so 5,000 instead of 6,000 and if Randy you're listening I'm just kidding it's just a shorter poll um s polls is a different line item Street po no it's the poll that the street sides on I know all right so that's 3,000 so that's 5,000 says 6,000 I ask okay yes okay confence and education the next hold on a second what we spent so far [Music] yeah they spent 5200 this year on Street times so if you drop it to five you know that's kind of a good idea though you know why because every now and then the federal government decides or the state sends a mandate that all the street signs have to be this new font or reflexivity or reflexivity whatever that word is and then you have we have to go and they don't fund any of it and we have to go through and replace every street so if we limit the budget it kind of limits the Mandate this is mostly replacement serious serious you know that's why they have Tik Tock oh so people go crazy and say stop whatever okay I'm moving on we at to conference in travel on the uh we actually gave them another [Music] $1,000 for conference education and travel under uh DPW engineering or engineering division operations M why did you go why did you do that no you're at five we're at four five right they asked for eight right right right there they're always any okay we'll meet you in the middle and they don't spend it it's z z that's why we 300 this year it was 1600 so you want to take that to what four we're at four and you're at five we should come down to our four at least we were very generous at time if not so we'll go to your four okay that's it for this page 16 you guys good just give minut just tapping over and I'm just tapping the salaries over yes yeah Cemetery office supplies was the next didn't she threaten Our Lives um I was going to say you better hope Lisa is not watching well well on that subject did you put that rain I hope it's some people are cold it's getting nice in here now all right it's warm come on it's a little warm it is a little warm I mean I don't mind if I'm on the beach on this side it's just right on the count of five everybody switch seats all right office supplies we we gave her $700 versus the th requested did you listen to that Lisa and confirm that she walked in on your deal didn't she Brown supplies yeah said you can't touch that this is another one we weren't sure it was a low voice when she I'll let you guys that out cuz I brown suppli she definitely didn't want correct she's right correct yeah she's going to use it yeah and I don't remember this I believe she came in and said the three cutting the [Music] $300 fin okay with the seven yes yes oh boy we've hit a new low Joo the zoom was asking us what language we're talking emails okay 700 and that and then we have on the next same page ground supplies we left we left we were told we had to leave it at 9,000 on that one and you guys had come down to 7500 well we don't want to be finance committee F yes fine yeah okay and then from the on the next page on page 17 so on the tractor we all at least we funded it and then your says trust trust I think so thank you um the trust is out there we're waiting for the paperwork to come back with the verbage I don't know if we're going to see it this year but I honestly don't want to touch the trust I want I want the verbiage so we really know where we can spend that money because there was a parcel that came available and we all blew it off and we had the money and we had the money apparently not that it was easy to get to they still have to go to town meeting nothing's done overnight but I'd rather see that money be used and I think once we open that box and start using that trust I I don't want become a drunken sailor those funds we don't want you to be a drunken sailor either but I also think that this would be from a from a monetary perspective I think that you can the finance committee should vote for the if they want to approve the tractor approve the tractor and then the warrant article say where the funding source will be whether it's by appropriation or from the trust yeah so while we're on this subject and I want to get a three death a death Dr for sure time I'm done with my conversation with myself so just just want me to shut up when you want me to shut up I'm not against the tractor but I'm struggling with is right now we we pay someone to do it money in Money out there's no expense once we purchase this the extensions are going to come with it okay just like anything right but we don't curently dig holes now yeah and my other problem with it and it's is I have a CD driver but I also have a skill set I know where I belong so with that I know some of the talk was there's some damage up there at times and I get that but I also get we put anyone in that that bucket we don't have the skill set and the person that goes and gets his Hydraulics license doesn't have the skill set either they'll learn the skill set it will take nine so and I guess if we're digging a hole in the middle of nowhere it's wonderful but if you're been my stone and your stone I just get nervous with this whole process that and I'm not worried about the fuel bill and the oil Bill and where where's the roof that this is going to lie under it's not it's going to be out in the open so that's just I just wanted to get it out there I get it but I just I'm just nervous this all happen cuz there a dump trip that try to be involved when we dig a when a grave is dug the pile of dirt isn't next to it when we all go to the service right it's moved so now we're going to grab dpw's truck from the dump I guess I just don't know it's a great reason to have it I understand it but I don't know if we all understand what's really involved and are we triggering anything with the union now because we got DPW un me that digs holes I know you can but now we're digging holes hes is that going to change the pay rate of digging holes versus what our DPW gets I just I'm done so that you want to we V for yes and we're fine I just I don't go over because of this mouth I'm just no I'm just saying no because we've already got somebody makes what what Mr DD what you're saying makes perfect sense well you know you drive you you a piece of equipment and skill involv like you said you get somebody that doesn't know what they're doing and knock some Stones down now you're additional expenses and you know and I'm not I mean I'll gladly resign too because it I know I know person doing it now do the process is they're getting older and maybe they won't be doing it in a couple years you know I do know the cost to dig a Hool is going up too so can you ask these questions during the week and get answers and resolve that between the two of you sure next week sure instead of say no today without that information yes that's fine would you like borrow some of my work equipment to protect yourself no they're all even a bigger jerk we voted down a DPW maintenance truck that's used every day in Capcom right con voted against it voted against it in here we are going to spend 55 on a piece of equipment we're going to put 2500 a year on so and it's all good maybe I should just shut up but but I want to know like what is she I'm Sor what do she charge for a burial 500 so it's a pass but comp compared to other places we're under are under and they're talking about Rising yeah where do we compare with others and even if we have to go to a different person what is the rate to you know can it all be covered without buying this piece of equipment I know she likes to be self-sufficient self residual damage is a big issue yeah it's just so it's more labor for the groundskeepers to go patch everything so whoever whoever is being buried that family is paying for it so we are not so if the new guy digging the hole goes to 750 it's 750 to dig the hole the cor it's it's that person or that pays for it and then we're looking at brand new right this is what would be the brand new machine so the overhead costs on it are going to be Fuel and whatnot you know you'd like to think there' be a decent warranty on this thing so you know it's it's one of those which way he and trust me I'm sick to my stomach bringing it up no just it's let's let's get that reconcile within the next week okay between yeah yeah that sorry worries and then I agree on the the lawnmower lawnmower I think we should pay cash for it at the special and just so so she has it she has the money but it's it's over the threshold so we have to we're all set with the money for that it just has to be [Music] on she's taking it so we're going to take this off of here well dollarwise but it's not on the budget for so take it off right Hey Joe we'll cover it at the hey David you want to go go we we have coverage y just one more thing to maybe add to the discussion on the tractor is we should be able to calculate pretty easily the uh return on investment like when it's going to pay for itself that might take you know five years or something or unless we've already done that but uh yeah I mean it was 30 to 40 burials a year so 30 burials at 500 so you're right it'll take us four or five years to to be even in it absolutely well that doesn't even put it doesn't put a guy in the machine either doesn't no or gas or the oil or whatever Insurance yeah yeah moving this way just so you know well you know you don't hear the shot that takes you out is what they say I hope that all right operations so this is uh I'm going to jump to the bottom then I'm going to come back up that Hardware software e permitting line we talked about that when Carl was on but that number will roll into the IT budget next year once we satisfy this here this year but the ongoing maintenance of it because this is hardware software e permitting this number will roll into the IT budget next year if you are leaving it in what I'll do is this year I will move it to the hardware software perfect but we we I I just wanted to call that out because Carl mentioned it while he was on the on the line all right let's move back yeah we had already known that I know but he was going to watch the tape later I want to say atten so I don't see any other changes on this page D on 17 yeah no 18 e permitting software we're in agreement on that same same Aster okay salaries will plug in oh boy oh no that's Library electricity this was the library oh boy library is a hot M okay first of all just go back to Council on agent Laur did we put all the line items that we talked about in there they are in yes got the activities benefits coordinator the park y they there yeah yeah and we'll we'll work through that but I just want to make sure they okay great all right continue sorry guys um y go to the um bedroom's cash bedroom's cash yeah we just allocated 20,000 tonight to bump that up to bump that up um wondering if we need to bump that up even more to get it closer to the 80,000 77 now because there's an increase of 12 plus the 65 77 do you want to increase that 12 to 15 to make it 80 I I think so just to be safe yeah because you just no plus 20 that you just did today that's in this oh that's y yep yep so then it would be 65 plus 15 which would be 80 Jason uh I'm a veteran so yes that's why I'm asking you first uh you you know you got a lot of us that are you know and I hate to say this but my God a lot of us are starting to get older and aging into that area where we're starting to look into using those benefits so yeah I noticed that the way you've been looking lately but I didn't want to go I'm glad you did Chief you're gonna have to move down a little further I don't want I'm just gonna I'm zipping it okay sorry right let's go to the library okay so there's a there's some besides the salary numbers which get plugged in there is some policy in here that we need to uh reconcile so why don't we do that um because some of it's not just dollars and cents for salaries it was convert a a position to full-time and the uh Company benefits on the part-time circulation and then there was the increase in the assistant rate so and we put a hold on all of those things so so just remember the part of um the cola the assistant is getting an increase for that just keep that in mind when you're looking Laur what was that Laura I couldn't assistance what sorry um the assistant librarian salary um her salary was part of the cola increases that you guys voted on okay okay thank you yeah what do you guys think about the converting the part-time circulation to full-time you guys did not take a position on that at all correct we don't normally deal with salary sir this was a more of a policy situation not the actual dollars and cents soace that we don't deal with Staffing right true too okay he's looking at Diane so I was going back and forth um why don't we figure that out at our next meeting do we have to do that now no they're their meeting not us yeah oh oh okay um um [Music] I don't know where I on this one I mean from my viewpoint I'd like to you know ask the library if they have an opportunity to take advantage of uh NHS student volunteers or senior volunteers uh if they need you know a little bit more coverage and you know I think even the the cost of living increase was based on on the neighboring towns that um you know with populations of 30,000 chickabees 55,000 so the parody didn't really line up for me I think um I wasn't really sold on the the rate increase uh or the expansion of the hours thank you David I'm not keen on it myself well with that additional information from Dave I I would kind of say I'm I'm lining up with you on this one Diane I'm not really keen on it right now so it is written so it shall be done okay Library operations we have a significant Delta on the electricity oh yeah and this was they've been carrying this line um and we did a bunch of energy Improvement projects over there which kind of random has run well under their budget number hence why we cut it you guys cut it to 31 we cut it further to 24,000 and their fuel number on the the next line as well but I think under their fuel they were up did you as I recall that so we actually bumped it up bump the money we took out of the electric we put into the fuel I think corre think you are correct because the fuel L item year to date anyways was was there but they asked for yeah you took oh I see you took yeah so we could still do that Diane we could leave but we had we cut that further to 24 we could certainly increase the fuel to 104 that doesn't affect that whole number thing they do in the state circul Electric's not part of that yeah it is it is so we cut this it goes down a TW it's a tiny bit but they're still good now we're all moving this way that change it would go from she had n [Music] uh yeah I think it's a good idea with that change it would be about 91,000 versus her 93 that she has plugged in right so they're having a problem finding programs and materials to purchase with their money this year so they're having a problem finding materials as well I don't think it'll they're gonna hate me I'm not picking on the library but if it's not it's just not there on no I got you I mean we always struggle with that form and that's you know Savings in for a reason on the utilities we need to read the savings I'm going to I'm going to modestly propose that we make the electricity 25,000 okay and the electricity or the gas fuel 10,400 I'll go with that okay we are moving to what the numbers again uh 25 and 104 yeah got it y okay page 19 are we missing some numbers on you said no to supplies and prog no no no those are all in agreement okay so 6500 5500 okay and 90 well that's ra to Trails expenses next we did get the library their phones we I'm sorry where we yes rail Trails expense under parking room yeah we gave $1,000 more you know something we don't informational materials you guys yeah so the informational the extra thousand you're not doing that it's a calculated number okay so we'll go I'll go back to l and H yeah it in and calculate it so on the on page 19 Rails to Trails expenses you guys met their budgeted request and um just below halfway still below halfway bottom of the bottom top of the last third of the page 8460 was the typo we didn't change it yeah that should be 8460 okay okay so no argument there that's good P the page is fine page one page channel 15 and we have a new number for that on the oh it's already in there director Sten Z Kenny is doing a great job yeah okay my page is okay isn't it all rightor please you guys just got that they level funded their budget at 7 you guys okay with that yeah yes of course not that much M any time I see principal spell like that I think it's wrong but it's correct right there's not much else to do here right this is all going to be calculated from from the I can't even do it justice the amortization schedule are we still on 20 I think we're on 21 but I don't think there's much I believe this is all calculated from either yeah all and same thing for inurance we do with that so now we're on page if you go past 22 you get to page 20 again and I just didn't have time to it's okay we're just having fun all right so let's go on to uh operations for the water and that we took ,000 out of truck and General Repair we lost no now it's cooling off in here it's comfortable now so what did you do we took $1,000 off their truck and General Repair budget and that was based on historic spend well under the budgeted amount and they have a new well new they didn't get a new truck for the never mind yeah you guys 5,000 on that yes and then on dues we took about 500 yeah and on consultant we took out 500 and on testing of water we increased it to the budgeted amount based on ry's recommendation that they are going to have to do increased testing in the next okay you okay with that yeah so essentially we moved the money around on it and really pretty close 5ck net difference if you look at the bottom l 1800 an office and we have to say what what did we handle on the increased stock supplies they requested $5,000 we held it and you zeroed it are you do I'm inclined to agree I think that was about the uh pumps this is water yeah we C on office supplies too numb office supplies, out of that time so you're not giving the incre well we're on to that one right now okay we held it Finance zeroed it so office supplies they dropped to 4,000 are you guys okay with that yeah okay you see that one okay all right so next down was the increase in stock supplies gotta we were at zero you guys put a hold on [Music] it um I don't exactly recall our conversation but the history was 3,939 22416 to date so it seems to be declining and we thought we had some room $5,000 of room we had propos I had 30,000 yeah no they wanted an increase of 5,000 right I'm sorry di yeah right yes they wanted to increase yeah yeah we kept so you kept it at 30,000 are you okay with keeping it at 30,000 yes Jason yep yeah we already R about yeah y increase to water Ami system so that was they requested 25,000 you guys did not give them any increase we had given them a $2,000 increase [Music] 86 87 14 yeah so this year seems to be going through it year to date he's got $1,400 left in that account we the select $2,000 we go we go to two you guys want to go to two we'll go to the two y thank you and then we didn't do anything for medic is that Medicare yeah we'll let you guys figure that out thank you and SK of Maintenance we agree on that I know I've talked to Randy atne about that to make sure that he's doing a lot around not just sta maintenance but security maintenance around that you saw the news today out of Texas yeah and other places there's been a lot of curious things going on of lake with skada and 911 in different states including last week this week was in the midwest but for skada that's a that's in the top 10 things that counted for three of the states but the fourth state is still out they don't know what happened one of the top five things that should keep a select board member up at night skada okay uh I'm up all night anyways but you're up anyway you or or if you're keep a select me up during the day um 10,000 10,000 all right so we have a increased hydrant Replacements you guys zeroed the budget and we gave them the [Music] money okay Laura gave him the money on our behalf yeah we left them at the 10 I think because they hadn't spent any we have side on our it was still that much fisal 23 was Zero year to date is zero so that's why we didn't give one that needs to get replaced now Insurance when the car takes it out should must right we must yeah I don't think we do we should you guys Bild that come to you car acci takes a hydr out should they're insured they're insured you've never sent the bill that if were un insured would AR we have budg for our deductible like that Cruiser we're self is I I would have concur with the finance committee here since okay I'm good with that as I I didn't stand I didn't either page 20 stock suppies stock suppies we gave money and you had F I'm guessing you had a question I think I'd be okay with a known on that stock supp uh it was quite a large variance 8878 year to date 7,7 and it's an $11,000 budget so they finance gave them nine they're at 11 I'll meet you at 10 you already gave them nine and we had a home we're coming to your number oh yeah I'm good I'm good with finance's number and then test and sampling we have a $150 discrepancy you gave them $250 we gave and we gave them $400 well test sampling is probably not going away so we'll go to four it's z0000 I think that's already at 250 yeah so so we were generous at four what do you want to do I think it's great for free cas four right you good yeah that's okay and I pity the person who wants to cut the order control budget I think we went on dollar value okay whose great idea was that and who does not live near the order control plant just kidding so order control was the budget was 16,000 Finance put 15,000 and we left it alone at 16,000 we debated it I would go with their 15 and I would go with 16 and Jason's back at the 16,000 yep all right so obviously the right answer is 155 that's fine I'll split the difference that's fine it's not worth my Eraser and then increase grinder pump maintenance so they asked for 30 you gave them 10 we gave them 15 125 done iance good yes yes yeah so just some some back history on Water and Sewer for years the select board and I believe the finance committee I wasn't on one of them at the time um it's a pastor right water water users paper the water bill sewers paper the those sewer BT but at the end of the day we need to be more physically responsible for those numbers because every time we turn around we're pumping The Raid some right and I think you know they need a new truck yeah we don't care sewer pays for that or water pays for that well they don't but we all pay for that one way or the other so that's why we kind of looked at these numbers this year usually we just you know who cares but we need to care so that's why we looked at it and shave some things because well no but just saying because no we all care but it just seems to be in years past oh it's the water department you know do they have any money they got money okay it's good but at the end of the day they're coming back to you folks halfway through the season going hey we got a bump of 10 cents or 5 cents and the other the other piece of that too is that a lot of their not their operation but the water and sewer Capital also comes in front of town meeting and everybody goes ah shoot the 40 it's water it's gonna be the water guys except that any bonding by the water department is backed by the full faith and credit of the entire tax base in the town of south lake so that's why it's in front of you don't just have a water Commissioners meeting and they vote to bond for whatever because the the taxpayers and the town back those bonds yeah so to your point no I'm on this side we're just looking at it absolutely I we have to look at their budget the way you look at anyone else's budget even if they bring in enough money to cover their costs yeah like any other Department that does that and I put that in the air you know you have to look at that because you have to be a steward that's your Carter hey just a quick question on the back to the Odor Control or whatever it was called who who does that benefit um and how is that used is it is it because you know when the wind's blowing the local neighbors around the pump um you know or or does it just benefit the the guy who's you know got the unfortunate job of having to clean out the the line it's it's Chief Landis said folks downwind which is probably the correct answer but um it's a I believe it's it's in the whole process of at the grinder pump stations and along the sewer lines because it you know there it does flow underground and it you know there's band holes and everything where that stuff could could seep and and and smell I believe I'm not an expert on sure but that's was my understanding of it thanks make a note that theart we're last page all right so are we okay there on this page here yeah okay nothing on that page Bond anticipation yeah Bond anticipation is different pretty signant yeah I don't think we found any spending is it a minimum cost at five grand and that's why you left it um maybe that's the question what's the minimum Bond what is it from in case you guys are need to go out for a um for a bond for a bond shortterm Bor they interest on a shortterm bar right they don't have any projects that are anywhere close to being bonded I would be okay with taking that to the $1,500 I wish we that would be money we could spend because we have a super project that we were going to be getting ready to bond for but we don't have one right uh Jason Diane are you okay with changing that to 1500 yes sir yes okay last page so there's policy decision here I know you guys don't talk about salaries but um I want to thank you guys for for this piece of it because I know we' we've had a lot of discussions around it around the total budget and total expense but this does add uh three firefighter Medics to um to the fire department in fiscal year 25 and then we'll work out the the those numbers are ready add the rest of the numbers and but there were some changes in the EMS operations line um I can answer those by all means inspection and repairs we're going to leave at 132 after a discussion with Chief Stan okay is uh 2013 vehicle is going to be consuming some of that recertification he can go to 2500 he's fine with that what you say about this vehicle 2013 vehicle that he's going to be purchasing that will need maintenance tires brakes oh the ambulence anticipated that number what 2013 vehicle are we that's the Chiefs vehicle or the bus without yeah yeah good okay it should threw me off there yeah okay so recertification you guys okay with 2500 on that yep and minor in equipment we are going to leave at 112 he has a long list he needs to submit on that and supplies supplies we had that I didn't talk about that we had done that independently wasn't outstanding question that's again based on history and was that one we talked just talked about the process supplies going through the RO that's why we left it alone but the spend doesn't justify that state yeah at this point but what's in that account now between minor yeah yeah yeah yeah yeah yeah just the email this here so200 out of the supply line so 2200 out of supplies move it into medical supplies yeah sorry out of minor equipment right move it into minor equipment no out of minor equipment into medical and we did do that because we we G well we both gave him 38,000 he asked for 40,200 so in effect we cut him two, or we didn't give him we just gave them back to two well we had cut that's what I'm understanding we had cut the minor equipment by 2,000 we just put it back no so we back down to nine what would do you like minor equipment to be n n n and what's that now 11 112 okay that oh so that's going to be nine and 12 okay two between the two and then where does the where does that 2,000 come from it go it goes to medical supplies yeah supplies so that going to be 40 4200 yeah 40,200 okay finance committee okay with that yeah and then the regular supplies line absolutely I'm not going to cut medical supplies okay right so then we're back to the regular supplies at a TH or we're at we're both at 500 regular supplies suppes just regular R supplies you're starting to need a ruler 12,000 495 we're 95 year dat what's a year to date date whatever you call 1760 would fully encumber oh so would be better anyway 42 1100 still 1100 he spent 600 bucks this was pred we come back come down to there 95 only spent 1,700 what do need eight grand for I know but Jus it was five it was three under what did he spend out of his budget last year and the reason I say that because the medical supply stuff a lot of it goes by expirations and stuff we do the same thing we're not on that we're on the regular know it's confusing he supp he asked for 95 we gave him a gave 95 we saying his it doesn't even justify justify a yeah yeah not if he's only at700 yeah we'll go down to 85 8500 work for me 8500 okay and then 85 85 okay just to note so along with that maintenance number on EMS Capital we're all an agreement to buy that 2013 2015 UL be our backup ambulance if and when that other ambulance ever shows up yeah yeah and then I do see a note here on the infusion pumps there's a Del it says with Drew did he get a grant or did he get that from somewhere he mentioned when he was talking to us about those I don't it and then window are you guys okay with this page what's next the bottom line nothing else go over on this right because it's all all in there yeah no that was just of the the right yes I gotta tell you I appreciate what you guys do I mean this is a big learning experience for me short one but it is part of it that you know we never see from the department head side and you're 100% right and there's I did not spend nearly the hours that the finance committee spent I know Diane spent a gazillion hours Jason spent a lot more hours than I on this this year especially um and really taking a f two home to a lot of the budget so much appreciated know we're going to see where the tax rate winds up based on these this budget and and figure it out and see where it is Vis these last year and our Levy limit you can never lose sight of that and prop two and a half and all of that happy stuff and then as soon as they get their numbers together you and I will get together and we're scheduled to meet with Carl on Wednesday morning to go over the cash number and how we get the PID payment number Y and we'll see what's rolling off for debt at the same time and yeah so Wednesday night we should have a little better look angle we really look did we get an answer on my school question which one which one so they were using the rest of their ersa money yeah I have answer I will I will email it to that yeah because they shouldn't have the same number in their budget this year if they're Buy and they show me where they pulled it from okay good she circulated that answer the answer yes the answer was um they did reduce some line items and then he sent like updated numbers we had seen the updated numbers yeah but they have so many lines they divide the supplies in so many places detailed it it's DET I'll make you get itrow I had one about um three positions making sure that they weren't still funded and not actually filled and he said he took those out I give credit he doesn't know everything over there but he has been responsive you know he really has I give him credit for that he's been and he tell you he doesn't have the answers but you know the last question was the police department how we build it and I did not want to make our accounting I didn't need to become a projectc you know with this whole thing but he reached out to the Past um was the P yeah and got the right answers for us and you know he's been I give him credit he's been really good yeah um all the way through which is nice you know because we don't know how to ask the questions anyways and it it's just worked out well all right okay anything else this evening we're all set so we got permission to figure this out yep a coin this year for anything so there'll be no flipping up coins this year yeah that's good I appreciate that that was an interesting a have solved the issue last I was trying sorry I justed over no nothing they're rushing me out the door they don't want in my speech anymore here so finance committee um need a motion to side was made seconded you got that all those in favor we'll go with zoom first David all those in favor uh I David methy I David I app I know you're little on the appreciate stepping in and helping us out tonight thank you Robert Shar Joe D select board motion toor motion seconded Doug m i Jason Peron I