And then we can do the pledge together. under God, indivisible, with liberty and justice for all. >> Okay. Roll call. >> Roll call. Chair Christine Lattis Drake >> here. >> Vice Chair Elizabeth Lemu
>> here. >> Member Mitchell Mski >> here. >> Member Don Connor >> here. >> Member John Tuluo >> here. >> Member Carmen Anandis >> here. Alternative one, Victoria Moore
>> here. >> Alternative two, Eartina Aulova >> here. >> Okay, we have a quorum. We're good to go. >> Madam Chair, Ms. Moore is voting member this evening. >> Okay, good. >> Um, we have opening business. Um, it
will be approval of the minutes from February 10th work session and the meeting minutes. Did anybody get the opportunity to look them over? >> Yes. If anybody would like to make a motion to approve. >> I'll make a motion to approve. >> Okay. Dwan makes the motion. Anybody with a second? >> I'll second.
>> And Elizabeth will second. All in favor? I. >> I. >> Anyone opposed? Motion carries. >> Excellent. And then we have um approval of the meeting minutes. So um if anybody
wants to make a motion to approve those. Make a motion to approve. Okay. Dawn. Anybody with a second? >> I'll second. And that would be Victoria. >> Yes. >> And then all in favor? >> I. >> Anyone opposed? >> Motion carries. All right. Both minutes are done. Moving on to new business
would be historic preservation board laws board bylaw amendments. >> Good evening members of the board. Stephanie Streer, principal planner with community development. So you received the packet with the updated bylaws. So I'm just going to walk through kind of what the amendments were, what the
strike through and underline means. So if it was struck through on the bylaws, it means it was removed. And then if it was underlined, it means it was added. So there were some things that we just wanted to clean up. The last time these bylaws were done was 2018. So there were some things that needed to be cleaned up. One of the first things that we did
was the land development code references. When we did our land development code reorganization, we moved where some of the references were. So it was no longer 3.24.3. It's now 1.3.5. So you'll see those numbers struck out
and the new numbers added in. Uh, another one that we changed as well for meetings, the frequency. So in the bylaws it said our minimum meetings was six times a year. Our land development code states four. Our certified local
government requirements is a minimum of four. That does not mean that we will not meet more than four times, but it's just making it more consistent with what's required in our land development code as well as our certified local government. This allows us with state legislation, we don't want to call you
here six times only for a work session. It is a great opportunity if we don't have any cases and we still need to meet the four times. That is what you will meet for because that's what you're able to. But six times a year, it does get costly. Running these things is not cheap for staff, for electric, all those
things. So, we want to take that into account, make it more consistent. So, we did change that from six to the four. Another thing we did change, there's an agenda setup. We haven't used public comment in a while. We are not a forum board like city council. There should be
no public comment on our agenda. That was something we had discussed with our city attorney last year. So, we just struck that because it's not been on our agenda this entire time. Again, just making it more consistent with what exists now. And then, of course, we added the language that Dan provided for
the attendance. So, I'm just going to read it into the record so you all know what change was made by Dan. So for the purposes herein and subject to deter I'm sorry and subject to appeal to the full board the chair or in the chairman's absence the vice chairman shall
determine whether a member's absence is excused or unexcused prior to the board acting to remove a member. The member in question shall be given a minimum of two weeks written notice. So if there is a board member that we see they have excessive non-consecutive absences, then
it would be up to the chair, you could request to discuss those absences. What was the excuse and you can determine if they were excused or not excused and then we can determine if you would like to take action. We have to give notice to the board. So at the last meeting, it was requested that we discussed Jisa
Collins absences. However, she has resigned after receiving her letter. So there was no need to add that onto the agenda today, but we have that language for the future. It's not to punish anybody, but it is very important for our historic preservation board. We have a full board. You all have wonderful backgrounds. You all have different
perspectives. We need an opportunity for every citizen to be heard fairly and here and when someone's not here, it could truly affect that. So we just wanted to make that more consistent. So those are the only changes to the actual bylaws that we have made.
And of course, staff is recommending approval of the amendment to the historic preservation bylaws. And we are requesting that the historic preservation board also approve the amendment to the bylaws. These would then you would be provided an updated copy. Once you are approved with the clean version, you won't see those strike through and underlines and
they'll also be provided to the city clerk for their records as well. But since this is a board requested action, staff is available for any questions. >> Um, so I do have a question regarding the public comment. Um, I thought we because we are voting on certain things that I thought we were allowed to have
public comment. We are supposed to have public comment. >> You have public comment on the actual cases themselves. It's not a form for someone to come up and bring you new issues. >> Okay. >> So, that was something that we had discussed with Dan. >> Okay. >> So, is that Jack, you're going to have to step in here since Dan's not here.
Yeah. Um, that is something because I was when I was reading the original bylaws, it's it was worded differently and the way I understood it was it was open for the public to come in even if it wasn't for their case. I just want to make sure before we make that change, we're not shooting ourselves in the foot. >> She's referring to Dan and Dan, city
attorney. Yeah, I think what the intent is is to remove the public comments from matters that are not agenda for the the hearing or the meetings before the board. So, obviously public comment can be taken for cases that are scheduled. >> Sure. I just want to make sure we're not shooting ourselves in the foot, taking
it off, and then finding out. >> I don't think you are at all. >> Okay. All right. Just want to make sure. >> Okay. All right. Any other questions? >> That's it. Okay. >> I just one point and I not to be uh redundant, but on that amendment uh
language in attendance, it's a it's prior to board acting to remove me membering question shall be given a minimum of two weeks written notice prior to the meeting at which action will be discussed. Just finishing that sense. I missed it the first time. Make sure everybody saw that. >> So, how we handled it this time was we
spoke there was a letter written up and and then that letter was emailed to uh the person in question and then um did you also email that to Elizabeth? I'm just curious. >> No, we just CCD you as the chair and then uh the city manager and the city attorney. >> Okay, cool. Um maybe going forward
should we CC the >> We absolutely share just in case, you know, somebody can't make it to the meeting or something. Does that make sense? So other than that, I don't think that there would be an issue with anything. Does anybody want to make a motion to approve the um amendments to the by bylaws as they are?
>> I'll make a motion to approve the amendment to the historic preservation board by levels. Okay. So we have a motion by Elizabeth. Anybody want to make a second? >> I'll second it. >> Okay. Carmen. >> Yes.
>> All in favor say I. >> I. >> Anyone opposed? >> Motion carries. And then um and then we have our individual board comments. Anybody have anything?
>> Um I'm just going to ask my usual update on the hotel. I'm going to ask that every time. >> If there's any updates. >> Oh, the one on the corner. >> Yeah. >> Yeah. >> Good evening. Tisha Manning, deputy
director for community development. Um at this time, the hotel is still kind of in the process where it is. um it did go to the magistrate. The magistrate did make a ruling. So at this time they are actually acrewing fines of $1,000 per day because they have not met the findings um in the orders of the
magistrate. So >> so what do they think the end result's going to be if he doesn't end up um >> um then the city will have to look into other actions um and and those things are being considered but that's a process that has to go through in
itself. Um, you know, there's processes of abatement and different things like that, but right now we are trying to definitely get them to make the improvements that they need to make. Yes. >> Going through the motions. >> Well, thank you.
>> Anybody else? Comment, comment, comment. >> Good. >> All right. Well, then that's done. And then our information section is our next meeting as of right now if needed would be Tuesday, May 10th, 2026, same time. And then you'll let us know if there's a workshop prior to we'll receive an
email. >> Yes. So we'll let everyone know if we are going to have a meeting. We're going to kind of look at those schedules. Um just as some information, the reason also to why we're making that decision is because last year we had 13 minor certificates of appropriateness and
three major that went before you. Two withdrew. Um so we were supposed to have five. There's two. We're in April. We've only had four minor certificate of appropriatenesses. We have had no submitts for majors. I do know one that is upcoming they just submitted. So that will likely be before you within the
next few months. Um but it's not guaranteed. So we're just going to kind of evaluate maybe staggering every other month or finding what works would with in consideration you know the months that we want it to be to be determined anyway. >> Right. Like we were definitely not going to do August. Correct. Right.
>> Okay. Make sure >> August and December will always be a no-go. Um those are always hard. But I know we talked about November only really being tentative because of those dates. So, we're going to see how that works. Okay, sounds good. >> You're welcome. >> All right, with nothing else, then
meeting is adjourned at 6:15 on the dock. >> Thank you.