are you Pamela Johnson ready yeah okay I got the test you did okay good evening everyone welcome welcome please stand foredge to the flag of the United States of America and to the Republic for which
it stands one nation indivisible with liberty and justice for all all right welcome welcome on this nice summer day we're having and no rain finally adoption of the agenda have a motion to adopt the agenda thank you rob
second second a second by Pam any discussion no discussion I want be a to say iose thank you adoption accept consideration of visitors we have two tonight two and a half minutes so the 32 Mark you get the orange sign pop up for
you first one to put in tonight for is Richard Mr Richard on up [Music] only 2 and a half minutes 2 and a half minutes why only two and a half you right two and a half
tonight two and a half you have one extra one for the so what you have here is the Minnesota comprehens assessment for the years 2014
through 2023 the Top Line you see each section has four rows under the years and the last row shows the percentage and it's not always 100
because there're rounding up and rounding down so you look at particular 38 reading the last row 44 38 and 49 for 21
22 and 23 that's percentage that met no requirements of the MCA the line above that is met some requirements the MCA the line above that is met all the
requirements of the MCA and then line above that is that or exceeded the requirements so you can see that for example radi Reading had
65 that didn't meet any or only met some requirements in 21 met 59 in 22 and 70 in 23 70% of the kids
weren't at grade level you turn the first page and you go to m and you go for 21 22 and 23
and they're 40 to 50% that met no requirements and if you go to two more pages no three more pages where you get grade six Math grade six
Math in 21 22 and 23 over 50% of the students in each of those years did not meet any of them Ma and if you look at the
83 84 and 83 again for met no requirements or met only some of we only have we have less
than 20% of the kids that [Music] are I'm on okay the3 bottom two numb bottom num your time is up thank
you is this this important you should give me more time I'm disappointed the school thank you Richard for coming in tonight next up Jean H Jean School Board staff this is more of a general item here I talked about trust
before a white one of the reasons you have people come out here complain about some of the things going School the issue of trust and the 74 people in general are losing trust in many of our institutions including our
educational institutions I've seen some of the most wicked legislation being passed that kind of thinking affects our educational policies they trickle down through the Minnesota education department Across the Nation schools and
colleges are displaying some of the most immoral positions possible sympathetic to the school board the staff and teachers that have to deal with besides the normal performance and financial goals that need to be met
there's now the on of these moral issues these issues have to be addressed a moral level of our country has Dro greatly just over the last few years we can't trust our government or other institutions to make the correct decision to that's why I'm here conern
the school board and staff district 15 are facing a lot of moral issues and they're not always seeing the details clear to make the best possible decisions with this week 15 we need to follow two
things the Bible God's word and US Constitution that's the foundations of everything there is no other good choice there's other choice but they're not good contrary to what in visitor stated here a few meetings ago the Constitution
was written and format in a very large part what the Bible says and how to set up the Constitution Republic by way it's a constitutional republic not a democracy you might want to get that straight you can go to the
wall builders.com on internet and get a lot of that information the judeo-christian BS are reflective of the Bible despite the challenges we see today our Republic is still the best form of government the decisions and policies that affect the lives of
students of district 15 need to stay in line with the original intent of the constitutional republic which includes jimo and Christian Val so you got a choice you can use as a foundation or you go off and left field
and adopt what all this garbage that's coming down thank you thank you Mr for coming in tonight appreciate it thank you sir all right so uh next up folks consent agenda we have a few items on there are motion to accept consent
agenda thank you rob there a second thank any discussions anything on yes sir I I meeting superintendent just approving
after General thing that team makes St soft why do we have to do this after uh we certainly could do it I mean that would be our preference you know if someone makes it the state tournament depending on certain criteria they can stay
overnight um you know right now I don't think we have that authority to do and so that's why we bring it the next meeting but you know clearly in this case you know we'd have an overnight trip regardless yeah exactly yeah it's
probably in this case more for transparency uh because then we at least acknowledge that we had an overnight trip in case there are questions about um you know how many nights or anything like that regarding that
trip yeah a good question I question wait gra the back here yet nobody knew what was going to happen until Place yeah they're so good we made it yeah at least it's on the record that it that the trip happened and that the school
board approved it even if it was after the p m b so this might be something that we put an as on it you know if we you know to say that this is after the fact we know it's after the fact otherwise I agree I Brandon and I have
talked about things in the past you know he had to clean up things but we're approving things after the fact way after the fact in some situation so maybe an abstract note to say you know why we did this or it's on this it's on
you know something I don't come up with something to say because otherwise it does look like we're we're not paying attention the school's not paying attention you know this was after the fact why you know so if you put an as in
there why and maybe you send an email out to us ahead of time saying hey are you okay with this happening then we you know know vaness because she's done those quick quick calls or emails or whatever I know I know that Amy when she
was chair she'd have some things done you know quick quick questions or whatever pass to you know so maybe we do something like that so that it's not again we can't pass it ahead of time because if we pass it ahead of time we're going to jinx the team you're going to go to the state we're going to
say yes it's okay to go to state then you don't make and you jinx me you don't call it until we make it I'm joking yeah yeah yeah I'm just saying if we ask directly because otherwise I don't like approving something that's already happened either not paying attention but yeah an
or something explanation yeah I think that's really good idea and a really good point that we make sure that we differentiate if it's our um so again people don't think we're being just because we forgot it well
nobody forgot it just that nobody knew okay all right any else want to make a decision on that and say you know either we either we send an email out saying or call saying hey you guys approve this if we can get a quum to approve
it yeah I'd be really hesitant about you know taking a quote unquote vote online okay because really that should happen at a meeting the I think the best option would be to um make sure that that the
board has reviewed like an activities handbook that would include okay this is what happened when there's an overnight or when there's a team going to the state tournament if the event is in Fargo we're gonna have an overnight trip if it's in Rapids you know we're
not you know so it's it's really clearly outlined and then we could add the aster you know that's that's not a problem Amy we it's not to say we have to continue we've always done it this week it's very rare it's great when we go to state but
it's it's a very currence that goes to State the only other way to change it would be for the board to call an emergency meeting to approve them going down to State and I don't think be a reason to call any emergency meetings so
I'm comfortable I think we all know that has technically come for the board for approval yes it's already happened it's more of a formality is why it's coming to the board tonight I I can't
think of an instance where a board would say no so so maybe an email saying hey they're going to State it be on the agenda with an aspect saying this is what this is we could do
something just yeah or if we have something that's kind of part of uh practice you know that we all understand then you know I think that would kind of essentially result in the same thing that you're
suggesting all right yeah I think back to her point to ask should be on the current agenda and then in the pass knowing that it was already taken place soenda say place and
then M Nate I'm not trying to be conf but there's dates on the forms so we all know that it happened already um we approved dispersements after the fact every meeting we approve paychecks we
approve hirings after it's just a like we we've approved the process of you know really what this is doing is the technicality to approve reimbursement for mileage or other things that are associated with the trip we've already
approved our activities director and our administrators hey this is the this is what you get to um submit for overnights what we're doing is allowing that payment to go up that's how I read it I just I want us to be careful
because if we if we want to approve things or talk about things that have already happened well half of our consent Ed so then you know all those dispersements all that stuff is already happen those payments have happen we're
just giving the approval for the process that we already had in place so um you know point this is it's really a formality to ensure that payment can happen okay any more comments if not
send agenda all in favor the only other thing I was going to say is the comparison between the regular bill payments and the approval of a trip is any trip needs
approval before you go I think that just so that's the difference in they can't they're not supposed to happen fact we've gotten down on the high school because they have't s that in time before so many I don't know what
it is but we want it here beforehand to improve beforehand we don't want to be approved at that but I am fine with State because of doesn't it's yay R they went to state but we all know that that's a big achievement and it doesn't
happen every year yeah and we have worked with the school in the past I remember way back in time they were they come in too close to it we're telling everybody else hey hey get your request in ahead of time so the board can make a decision and get approval for you but it just happened
once in a while but this is the first time in 41 years for softball softball any other question comments if not all fa say so again my comments again were just around transparency for our public so if our public is seeing
one thing and they're not really saying why that's what I'm talking about we kind of understand it but from a transparency standpoint I ask okay all in favor I oppose agenda passes thank you very much information
items report first one up is the education planning Mr superintendent you got that uh do so uh you can see the we talked earlier about going through a planning process and um so I looked at
several examples of requests for for proposals or rfps for that kind of work and um in the end after looking at all these options and I would start writing things and then i' change it and I thought you know I'm going to try chat
GPT and so I typed in the prompt and it came up with a a really reasonable first draft of an educational planning document I added some things I changed some things deleted other things and ended up with the proposed RFP that's in
the board packet so again I just want to be upfront that I used chat gbt to start that process uh but then I did make um changes to it uh based on my past experience and some of the examples that I did look at uh so the thinking here is
that the RFP would be uh sent out and that we would entertain uh these different proposals uh and that we'd follow some sort of decision- making process to approve a planner to do the work uh that would include the not only
the scope of work but also the the different costs associated with it so uh this is the first draft and I'd love to hear feedback or questions about it go ahead P just want just kind of have a question education planning so can you just like give an
oversight of what that is yeah I don't know what that means well it's going to depend on what we agree to you know based on the proposals we receive uh but for example uh there would be uh A needs assessment of some
sort a facility assessment a stakeholder engagement data analysis and so I'm thinking that there would be a quick review of our mission statement s values uh and priorities for the district so
for example if you went off of these scores this might be a piece of information you could say Okay based on MCA and this is what you know it looks like we need from an educational plan is that kind of what we talking like we did with the reading
coaches yeah that would be a one component of it yeah yes definitely only it would be so this is okay so you're talking operations too yeah so it's not just academic it's operations facility development okay right so you're looking for more
things and I would hope that you know based on the data analysis and it wouldn't just be the the planner who would do that we want stakeholder engagement in these uh processes uh and so that we can determine based on the data and input
from the public where we want to go and what we need to focus on so is it really career Readiness maybe it's something to ask this is kind of a high school thing too right the it's the whole District so the high school and the the whole plan to go
towards the career paths that would be included in this to oh yeah definitely we would lay it all out there uh and then prioritize uh that would help us not only with kind of the focus of the board and the district uh but also if we ever
ask the voters for more money this is what we'd focus on if we're making reductions in programs it would help us prioritize what we really need to keep and what you know we may need to um end so it really would go in every direction
but it really prioritize things and then the way this is written uh Not only would the priorities be there but there' also be some implementation plans so it take our current uh education plan our current goals our current assessment
results um facility capacity you name it and that at the end of the day we would have these priorities set out um it's always going to be the school board's decision you know regardless of what the planner says or administrators or you
know anyone that always goes through the school board uh but this would be one a step uh towards that process when would like to have this accomplished starting July 1 uh well it would um it depends on the
feedback here tonight uh and so if the board is okay with this or at least a version of this then we would start meing it out to a whole bunch of different vendors uh there are people who actually are educational planners
that's what they do could be um facility planners uh we tend to get a better deal that way uh because they think that maybe in the future future we would continue working with them it could be individual people that we know I mean it could be a wide range of of different
vendors uh and then yeah I didn't put dates in there because it kind of depends on this discussion here if you want to see a lot of changes in the RFP then I might bring it back in July or you know later in June or July for review uh if we're good with it today
then we'd start mailing them out and probably um receive responses in early to mid July uh and then come to the school board for approval you say that I a couple of questions one what is a budget for something like this where does it start
I mean what does it fall under in the budget as far as and does it separate out surveys and whatnot and then what is what does that structure does that yeah and um I purposely let it
uh be vague you know originally I was going to write down every step along the way and then kind of analyze responses and then I realized wait a second you know we should really open the door so it's not Carston's thinking it's really
the different planners who are suggesting proposals so I cannot answer the the second part uh because the the different people who respond will have very different proposals and um so I it's hard to say
which one we would pick based on that in terms of cost again it depends on what they say um I'm I'm very it'll be a five figure cost where does that fall what category
and has it split between different ones depending on what space as far as survey goes out what's the expenditure for that yeah it's going to depend on what the the planners respond with um in
terms of How It's allocated uh there's um part of it that would be kind of working with us on uh reviewing our transportation system but that in large part depends on how we um have our facilities um you know set up
in the future uh they're all kind of intertwined and so if there are different departments impacted then we would possibly allocate you know some of the cost to those departments so some of it could go to the transportation department some of it to buildings and
grounds um most of it would be under uh the district office uh Andor Schoolboard uh because it's really a one comprehensive plan in the end so uh but I would imagine it's somewhere well I I don't know for sure
but probably $30 to $50,000 so uh one thing though is that I'm really hoping and counting on that doing the the review of the transportation system could generate some savings that you
know will pay for most or all of that cost I don't know that because we haven't done the review yet but usually when there's a review of Transportation there can be some efficiencies made um and U if let's say we reduced one route
uh we would not reduce the driver because we need subd drivers so we would move that driver into a subd driver role so the employees themselves wouldn't be hurt but that would save us on fuel costs on bus replacement costs we wouldn't have to hire that additional
subd driver so there' be some savings there uh depending on if we could do one or two routes that would pay uh for likely pay for the long range plan so we're looking at an educational planning on he what it sounds like to me
is there's two areas you're looking at you're looking at transportation and possibly maintenance and grounds hearing that oh is it just Transportation yeah and uh I probably misspoke there I didn't expend explain everything it would be a review of not only our
education priorities but also our operation priorities so that would include facilities Transportation grounds and maintenance um Food Service uh Community Education Communications all of that
most of that work would be done by our staff you know we can provide that information uh and then uh most of the planners will be able to take that you know as part of a comprehensive plan so you know we can do much of this work but
you know the goal of this is to find a facilitator to help us kind of put things together uh and I'll give an example um of and we're not proposing this okay we're not even thinking of this but you know let's Suppose there
was a suggestion to move a grade from one building to another that's not on my radar um you know I'm not thinking that we would move 8th grade to the high school orth th grade back to elementary school I mean who knows what will come
out of this process uh but obviously those have ramifications on transportation and so the facilitator would take this information look at some different options for us to to consider like a six month study or 12 month or how long would it take them I
would guess six to nine months so how how do you decide who to pick because there's going to be people putting in what is it that that we're looking for and I'll say we're looking for because we'll do the approval even though I know
it's going to be you car what are you looking for I gu maybe I'll put it what are you looking for because there are some areas that could look different here in the next year based on possibilities of retirement you know and
so is that what you're looking at yeah and uh really right now it's wide open because I wanted to hear what of you believe Nate also brought up you know kind of a discussion about stakeholder engagement a couple meetings
ago and so that's kind of tied into this um my so really it's kind of open right now but definitely the internally uh the staff can at least narrow it down to two or three different firms that might make
sense and then I would hope there is significant involvement from board members as far as making the final recommendation so just from this original discussion we had to me the scope is way too big for a starter um I
think it's a lot I I think from I mean you're you're talking facilities operations Staffing finances and academic performance those are five I mean just operations alone you know so I'm thinking from a lean standpoint because that's where my
training is and I'm thinking from a lean standpoint I mean you could have a lean organization come in here and do some of this pretty quickly do a quick assessment around you know finances Staffing operations facilities I think the academic performance would be
something that would be a little bit off because that you need an academic look at but from a lean standpoint I think the facilities operations Staffing and finances can all be looked at redundancies what are we reporting on what are our systems doing for us I mean
that could be but it's a it's a lot um so my recommendation would be to start with you know one piece of it and get an organization to look at that and then if we'd like what they do then you can move
them on to another or whatever but I mean facilities alone or operations I think operations would be very interesting to do to see you know how are we really operating how how do we have our I organizational design would be something else to put down organizationally how are we really
organized how many do we have of people doing this this and this because if you look at from a lean organization a lean organization come in here and literally follow people around for a little bit see what what are people really doing and how much how much do we do we see
that there's waste you know waste is a bad word for a lot of people butum that it's it's opportunities where all those opportunities Transportation be another which you don't have here I don't think I didn't see it in here maybe that should got call your operations right
right right um so that would be my feedback start maybe at a smaller piece and get get somebody looking at it from a lean standpoint to say okay what would it cost to do this piece in this district and then maybe look at the next
piece of the next piece would would you start with the lean start Rie I would I would because there's so much opportunity there um that any lean um individual and I you might I mean you might be able
to I don't know I could I could reach out and make some phone calls to a couple people you might be able to get something that's less expensive just to get a CP get things get some general things looked at um yeah by the way from a lean
standpoint I think lean would be um lean organization the lean assessment would take care of most of these outside of the academic yeah and I'm I or we would be open to that yeah um the um only
negative would be you know if there are some significant shifts that have to happen then we just have to make sure those those components are somehow tied together so uh for example example if we if our demographic study shows you know
if we do a demographic study shows well here are the big issues then we' want to make sure lean not just takes a look at where we are now but also where we might be yeah so typically in a lean look or organizational design look you say what
is your future State what do you want your future state to look like this is what your current state is you look at your current state you find and you say okay this is what's going on and this is what your staff is doing for 30 % of their week and you and I had some of
these discussions around um and if you stop doing this activity and you start doing that because I mean Communications is a big piece there's just a lot you took operations and just busted that up so I I think that there could be a
little more breaking it down a little more so that you're you're more concise because the scope of work here is huge if you say five figures I'd say absolutely not in a way five figures if you're gonna you know I would say that
depends on the depth yeah you know you're gonna save money and try to pay for it I think there's I think it's a great opportunity it's just I think it I could use a little more scoping now maybe or chopping up a little bit yeah
and one thing um I want to mention it's kind of related to what you said is that we're not anticipating renovating our our buildings to accommod changes in learning no so and that's a big deal because a lot of companies will come in
saying well what's your Mion Vision what do you want to do differently there could be some adjustments and but it wouldn't be a significant we just went through the renovation and we're very pleased with our facilities so it really comes down to capacity unless there're very specific targeted areas that we
need to address there's a lot of information that can be found out because I've done this so many times so many different different organizations um in my in my career that there's so many times to just identify in the current state will Amaze
everybody ination is that what we're really doing just identifying the current state and from their own step your own your own organization can say oh wow that's what we're doing boy we got a better way to do that but just mapping your current
state is a huge huge um opportunity for everybody to see what's going on and why are we doing things this way wow I I didn't know we were doing things this way because everybody's working within their own little things are working together when
you really get down to the nties of it it's amazing what people learn just with mapping so now the companies you're looking at are these companies that specialize in school districts when they do their studies you know um it can be
wide open and um I know that generally that's the norm you know school um in companies that deal with school districts but as word gets out you know it'd be it's surprising how many different people will submit proposals
and there can be you know people from outside schools like what you're describing um you know I worked just by chance I'd never heard of the company before uh but they submitted a proposal that was funded with Grant dollars and it was I think from Washington or Oregon
you know and they wanted to use a school in Minnesota to kind of get their foot you know I mean it it's it's wide open so I I really don't know who would you know come into play but a lot of the stuff like Pam said you know is operational and I by the way I hope you
don't mind if I was looking through the U the RFP as we were chatting um you know anything about the um you know for example uh a company that specializes in lean you know um you know would look at operations Staffing and finances and so
that's kind of in the area that you're talking about is that's you know that's not specific to schools at all I mean you can go to a hospital you can go to a grocery store you any anywhere and those things all apply
groundskeeping purchasing all that stuff applies to anybody who's doing business besides consulted really I mean so it's yeah so I think I think there's a lot of opportunities but I think this Fus so I can see it either way uh because you
know sometimes there will be like with a proposal there could be a tandem of groups you know working together and so one would take academics whereas other could take care of other stuff I have no idea if that would happen here no idea
uh but people do specialize different aspects of planning and you know uh we would want someone to understand schools public schools um doesn't have to be in Minnesota but someone who understands
public schools and our mission and why we're here um that has to be a big part of it uh but generally that person thinking or AC you're thinking academic yeah academic yeah yeah yeah yeah I agree yeah AC so I don't know if there
would be a possible partnership in coming up with the proposal on that I have no idea okay any further discussion on what you're looking for then would be what's the school board move forward just talk talking to
companies or you want information from all of us first yeah if if um either we could go ahead with something like this or we could come back in June maybe with a version that would focus on the operational stuff first um you know or
something like that I just kind of want a direction you know if uh and I'm good either way about you know if you want to kind of follow Pam's lead as far as focusing on that stuff first or if you want to start with the end in mind you
know about why we're here and what are important priorities I looked at a bit about it here the other day for me relation to the military world I come from I'm thinking like this is IG Inspection they come in they hit
all and they evaluate everything Personnel maintenance training admin safety security and you get hit everywhere special people in each area that's what I'm thinking you're talking special people in each area and you bring all together report that's my
assumption or way of looking at as an IG inspector what is it called IG Inspector General IG IG okay heard what are the expectations are you Mee the expectations what you doing that you're supposed to do you're not doing and that really might is is would be part of what
the current state so give you some heads up if you want to meet and talk a little bit more about that on the side just to be thinking about that but yeah it would it would it's sort of that I mean it's kind of a wide open hey this is what we do you
know but it involves State the cool thing about a current state if it's done right is it involves all stakeholders so it would involve your you know your staff and it would involve the the you know the community and all that the other question that I have too is this
how would you go about picking the parents and community members and all that how do you how do you see getting them involved what would that engagement yeah usually the planner uh will make
suggestions that should be part of their proposal okay because we only want to work with firms that are willing to that have experience doing it and that make that a priority yeah because there's tools that are used for that too yeah and they'll they deal with all that so
and this is just by chance you know um I talked to an individual today who works in the facilities world and uh you know he was essentially pedaling um some work uh that would
capture where we are right now with our facilities current state the current state um so I wasn't he didn't come in to talk about the longrange plan you had no idea that was on the uh on our agenda but um you know what they would do for
so much uh money per square foot is essentially make sure that all of our facilities are documented so we know what our roofing system is in each section of each building where the aeds are you know what kind of you know it sinks you know just whatever you know we
want as part of that and then they put it into a portal so that we can always access it uh and the reason that's so important is that Chris wartz is retiring and so with his retirement goes
a lot of knowledge and skill and passion and you know we really need to capture that somehow not just syst that system that's already he probably got developed that he would just plug and
play yeah a lot of work associated with it and Chris Le is he still here in August oh so be nice for him to be involved yeah and he's the the type who will help us even after he retires but my thinking is we need to capture that
as soon as possible um you know if it's this summer or this fall but there's a cost for it so we have to weigh that in and um anyway so there are all sorts of tentacles you know to this and um but if we do it right I think
you're right saved red I there always is by the way usually uh there's not one ENT well there may be one entity that could do all of it or there could be um entities that that are really
specialized in in one area for example facilities transportation technology whatever you know those and so it could be broken up into small smaller packages just as long as we can put it all together you're looking from input from
staff or board to give you what time frame you looking to have any comment suggestions you like uh you know if if I could have some feeling of Direction tonight if you want me to kind
of uh scale back a little bit and focus on operations and that's what I'll focus on or if you want me to go ahead with the the full the full package you know I'm good either way well like the full package just to find out for based on
there the expertise in education just to find out how we sit up Nate yeah proposal like having it wi like this because when they come back to us with their process and their plan then
we can look at it and go you know what we don't like how they're going to address this area but everything is tied together right we're trying the goal of this is to try to get us to look to the Future and start setting our properties as a
district for the future right that you know we're talking about the reason we brought this up was we look at hey do we have the the funding mechanisms we need to sustain the district and continue to make it grow or be more productive right so if
we need to go out for a lby if we need to do all this stuff information to help us make those decisions so having it as wi it for the proposal and then we take a look at it and narrow it down as a team to hey this is really what we want
them back on how they're going to get after the but I think your initial it includes it includes workshops that we would be involved in in setting some of the goals and and making sure that they're going down the right when it comes to recommendations um I think it
covered most everything any well since made it public CHR that's what I was kind of asking about with the maintenance sure but since it's public yeah Brandon nodded it was on a
previous contented agenda so yeah so um I I think I'm interested in whatever it can be wide but let's say let's just be honest here the majority of our budget is spent on teachers house
so um I'm interested I think the biggest RFP that we can get is for transportation and possibly our building and how can we do this better how can we be more efficient in those areas
um you know the the other stuff we're really lean in administration I'm not saying that we can't get in there but not much when the majority of our anybody can look at our budget it's teachers it's Staffing so how can we do things
differently that's going to have to go through curriculum and teacher Academy and and someone from the outside I'm not sure maybe they can give advice on you know all that stuff but um I'm going to say it's probably the best Bay for our
buck is going to be the buildings of Maintenance and um transportation and transportation everything else is they're not here negotiating the teacher contract and how much money they have and what how much of our budget goes to the teacher salary what they do
in their classrooms and that just isn't going to happen from an outset for so that's that's my two sents I I agree with that because and I think I think there is a huge difference between operations facilities transportation and our academic it's
huge difference you can't really even I mean our our building maintenance and everything that goes into that and it sounds like you've talked to somebody who's got an overall Plan and there's more out there have that lots of groups do that do that so yeah you want to
bring it all together because it's all got to be budgeted and it's all got but they really are Standalone um and you and and you can you can do this from each functional group you can even do it with our with our finance group but again it's not that many people so again I think the
bigger bang for the buck I mean how many buildings do we have what do we you know what do we got going on are We staffed correctly do we have the right prent of Maintenance going on do we have I know we have a lot of newness so that's a goodness so should be but transportation
is probably a big one so I think academic is separate I don't think you can combine that and I think you do need somebody who I mean I think we're doing some of the right things around getting our coaching and all that I still think I still think however that from that
standpoint I'm just going to put my plug in here because I've said it before and I want it on our agenda to talk about but our pby standards our Minnesota education standards that kind of stuff I still think we need to look closer how we're spending our day with our students
why our students are not you know but that's a whole different yeah it's a different it's a totally different animal than we you know but but I I think there's I think there's got to be opportunity and even even in administration I think there there's
could be practices that are going on right now that everybody's not aware what everybody else is totally doing and how they're spending their time and their standard work that can be put place that can cut time out and cut redundancies out that really shouldn't I mean do we really need to do this I know
some things were required because we're government and tax pair funded but I still think there's opportunity yeah and um I and I know everyone here knows this but I just want to say it publicly in case somebody's watching but uh we do
that already you know all the time uh we're looking for efficiencies yeah and um one thing that we I or we can do better is to outline what we're doing so that people know it and I'll give you one quick example it would be
Transportation routing uh we had this archaic software based out of Montana so this hurts because we moved away from the Montana vendor um yeah um but thanks to
ciso uh they suggested a different software uh that's cheaper and easier to use and it enabled us to eliminate one of the routing positions And So It All Co us at the right time because one of the routers
wanted to be a bus driver instead and so we made it happen and that enabled us to uh to post for a Transportation safety manager which will help us with discipline with you know safety checks you know all those kinds of things so
that one efficiency was able to pay for a bunch of other things and you know we have a list of those kinds of things that we're doing so I won't go over other examples but you know going through this process if it's a lean company or something like
that you know hopefully we'll generate even more ideas that we can Implement so um you know what if I um oh Anette question I'd be okay with um lean comp staying away from the educational piece right now we are working
diligently to try to fix that and there's a lot of legislative stuff that we already know about that they're just going to repeat um so I would say start out with with you know figuring out where're more F
money to pay for the next [Music] phase so I I would say go forward just you know baby stpp it see what the big company can do or we break it out individual lean this is get more this
versus big one link which one looks good okay let's take a look at it and then how about if I bring it back how about if I talk to the cabinet to kind of get their perspective uh there could be a bridge idea where you know we essentially have two components of this
you know one would be teaching and learning you know why we're here and another one would be operations and then we can see you know some people will only go for one others will go for the other some will want to do both and you know so I I think I have enough info
that I can work it and bring it back so the other thing I just thought of that you talking about those things what about technology I know that technology assessment done years ago I remember that was that
but yeah um I'm wondering if that should be pulled back out and looked at to say where are we against that and I recognize that we've got change going on there so I'm wondering you know did we are we where we thought we wanted to be
at this point or we still not there yet so that might be another no actually um no I'm glad you mention that um do you mind if I go into that a little bit uh you know Andy
Sherer you know um decided not to to stay here after June 30th yeah um and which is unfortunate because he's he's brilliant in a lot of ways and is really passionate about
education you know and using technology to further educational interests so that was his passion um when he started here I think there was you know stronger infrastructure uh in the district uh but
some of those there were changes made shortly after he was here and so we don't have the same infrastructure infrastructure Personnel that we did um we still have really good Tech um
assistance on staff uh but we don't have some of those key infrastructure people that we did in the past so my answer to you is I don't know you know where we are you know compared there was that assessment and
that was a review what was it called D do you remember had she just reviewed the technology it was an outside came in right an audit and they were right I mean we needed at that time gave a
report and that's when we said okay well let's go this direction yeah and they concluded that we so you need to focus on um using technology for learning that should be a focus especially in the classroom but
then the infrastructure Personnel changed you know since then you know after Andy was was hired and so with all those moving parts now it's almost maybe swung the other way uh so but to make a
long story short um one uh plan that we have is that we need um to have a stable uh technology department you know losing Andy you know it's just like losing Chris warts there's a lot of knowledge
there uh and Andy has a lot of it written down just like Chris does but we need to to Really step it up and so uh my plan is to hire ciso the same company that does the business
management uh to provide uh hopefully temporary Technology support uh in the meantime uh until we decide to hire or were able to hire a full-time technology
director um and you know right now the their proposed cost is slightly less than what we're currently paying so that's good uh and uh you know we can give like a three-month notice to step away from that uh particular agreement
which is good so we don't have to make a year-long commitment uh but then there's also this other option it's a $6,500 option that I want to say yes to um and they would do the analysis for us as far as technology staff
um as far as you know the contracts that we have uh the vendors we use um you know and those kinds of things you know should we keep pursuing the virtual servers or do we need to look at something different and so for
$6,500 you know they can do that it's through ceso yeah and so I think we should go ahead with that and for only $6,500 we can get a lot of that Tech work done uh because we'd be working with them on
this you know temporary uh uh technology oversight agreement so you know some of these other groups you know might be three six months later and then all of a sudden we're talking about it um so I think in this case it makes sense to move ahead
with that so I think we'll get the technology infrastructure part done through ceso um I don't know what their expertise is as far as learning through technology or using technology so that may you know come
back later when we do this sorry for this long-winded response but that's kind of where I'm thinking right now s up for staff that discussion and consensus just like we want to stay with it to find out what they can do what's
best one big picture everything or indiv into two or something yeah yeah so all run it by C I'll come bring bring it back in two weeks okay anybody good with that any ideas suggestions you may have hold superintendent your the bone
P okay all right uh next will be School Board member election no I'm sorry uh School Board discussion procedure so I'm sitting here at about 5 o'l walking into the building on a beautiful summer night and I thought oh why did I add a
discussion item about Schoolboard procedures um so anyway I did propose just a first draft of something just to start the discussion uh and one thing I I learned
through it's either through Brandon or maybe through C is you know there's definitely um a strong advocacy for trying to put as much procedure as possible with um like
principles and so that is one thing that we could change if we moved ahead with this procedural manuals to take everything we can and put it in other documents um for example there's one
section in that first draft that would talk about planning you know and maybe that wouldn't have to be part of a Schoolboard procedures manual maybe that's a district thing that we just worked on um you know so I think we could really
shorten this up a lot um you know so anyway that's uh one possibility the um uh then during the meeting here I'm I'm sitting there here we are talking about overnight trip
requests you know maybe we should memorialize what we want to do in a manual life so that we don't have to like a year from now when our softball team makes it again to the state tournament we don't have to review video to figure out what we talked about or rely on some
email that I sent out that we could actually includeed in here this is what we do for overnight trip requests when there's a state tournament or something like that so anyway I think it would be wise the for for um us to shorten it you know to
some degree uh but I still think you may want to consider memorializing some of these procedures so but really my heart's not sent on it it's a beautiful summer day so if you say carsten let's wait on it I'm fine with that too I'm wondering where this came out
[Music] of this meeting was going to be and I look back at every single every single board meeting um what the meeting was going to be on June 10th and it was reviewed
instruction report academic achievement results math achievement review and planning reading achievement review and planning discuss ltfm plans which is important because at the next meeting we're expected I think to improve it I'm looking at the scores
and I'm going yeah and yet we're not discussing something that I saw for months was going to be on tonight's agenda it's suddenly now vanished and we're talking
about school board our procedure and when we should call you and what we should do and how on people should talk at that really that what there's so much we need to do like I'm wondering where this came
out well um maybe I can respond in two ways first of all the most important part would be you know when are we going to talk about math achievement reading achievement Behavior you know the goals of the district and that's in two weeks uh and the reason that we delayed it is
that we're going to meet uh tomorrow actually with the district leadership team look at data um review our progress towards goals uh that we've been working on and actually make a recommendation for next year's goals to the school
board in two weeks so in past years um you know those goals I don't know I don't know if the board was was involved in past years you know like before I started as far as approving goals I know when I started here uh my
first year and again this year they were approved in the fall and so we're moving we want to move that ahead so that we actually approve those goals in two weeks so did we not approve superintendent goals last fall oh I'm talking like District
goals District goals should be tied to your goal mhm so the district goals I mean you're not going to achieve your goals unless there's some unless it's tied to it and that's why we we approved your goals last fall which I haven't
seen we haven't talked about anything we haven't even we I haven't seen how we're going to rate whether or not you get your goals we're coming up on June which is usually the school board would look over
did you reach your goals where did you where didn't you and then after that is done then you might tweak your goals in order to do the district goals but until we talk about your goals I'm not sure why we'd be talking about District goals
but tomorrow's session is to actually analyze data that would show what progress we made this year on goals so and that would be for me it would be for school board it would be for the district it would be for all of us and
so we're doing exactly that we're reviewing data um to see what kind of progress has been made so we're we're doing that that's important but we still haven't looked over your goals and whether or not you hit your goals for the year I'm wondering if you and Mike
has talked about that or are ready to send out so that we as a school can you know usually in May of every year I've been board chair many times and they're sent out I think even did it last year where they're sent out and you
fill it in and then we go into close session and we talk about whether or not you hit your goals and but I just don't see that either but here's my here's my response is you're saying that you need to know data about the goals for this year
before you evaluate me right so that's what we're doing tomorrow you know the deal you we are looking at all that and then we're going to present it to the board that's yeah so I think you and I are saying the same thing um you know so I I
think we should feel really good you know about this process because instead of setting the district goals in July or September or November we're going to be doing it in June or at least yeah yeah so I I think it's a really good shift um
and then you know we'll present that data I want to be as trans parent as possible The Good the Bad the Ugly um and then you know we can do my evaluation probably in in June late June well probably July it makes sense thank you for the
clarification all information yeah um there was another part you you uh raised a couple of points Amy and I can't remember the first um yeah this just I will mention I think it did say
in this document two minutes for consideration Vis two minutes or yeah and usually in the past I'm not saying it always has to be done this way but unless there's a room full of people we've allowed our public no
matter who they are it used to be five minutes and then we go down to 3 minutes there was I don't ever recall when there's only two people saying well you only got two and a half minutes now I respect you boy chair you being Mr star being board
chair but I as a school board member also have the right to say why suddenly now changing it when it needs to be fair for all citizens and if we're going to
make changes like that yes you are a board chair but you represent we have used minutes many many times and we used three minutes many many times and tonight is said two and a half that just the way it was it varies from and
there's not a set dat it says two minutes or a discrection of the chair I said two and a half yeah can I respond I hope that I would hope that um unless there a
room full of people I think it's important that we hear from our public whether you like what they're saying or not we're all of different minds but I think we need to the moment we start shutting them down I think it's um nobody was
shut down I have used you go back in a minute you can probably find many times we have used two and a half and three minutes just a variety you pick one you go with it I haveu at this point we're moving forward we no longer talking about my time frame on did over and
over well if we go ahead with this I mean it could be something we chair there's this many speakers so much time so we only have two speakers because we did used to give people five minutes when I was when I first started there was five minutes
unless there was a whole room yeah and that might be the current state you know but you know I don't know what the Poli says I don't know what our website says or anything like that but that's that's a perfect example of maybe why we do
need procedures you know so that we can at least agree to something in writing knowing that and Pam you brought this up at the last meeting we can change it any or the board can change it any time you know I can't but the board could change it and say you know we're going to wave
the procedures this time and you know do something different uh and just just to make sure everyone knows Mike did not ask me to put two minutes in that in that first draft he had nothing to do with it um I I put it in because uh I
think everyone can explain their point in two minutes and I think Jean and Richard and other people have done a really good job in two or two and a half minutes um I was thinking about the last
couple of board meetings with public comment they've been fantastic really well done and so why would we just go to five minutes you know I think we need to make sure that people understand you know that they have this
time and that they need to practice before they come and you know respect the process and they they've been doing a great job so that's why I threw out two minutes it could be two and a half minutes it could be you know it's really up to the board to decide you know kind of what you
want uh but that's that's kind of my feeling so it was not you want to get down to it watch minute M for a big clock Behind the Chair showing yeah so I'm have discussion on it chair makes a decision
if your chair next year or two years from now you make the decision you run but it's not because of the people that speak I respect everyone that walked in this door to speak everyone has the right to speak in this room uh
Nate you had your hand up nothing okay no I would like it researched because it is written down somewhere time limits and it may even be on that card there that they have to but policy or the website on the website
a person may speak for no more than five minutes the time may be reduced if there are many speakers the chairperson May limit the time and or the number of speakers at his or her discreption okay let's move on if I might add that's right there right there
written down and isn't just because I tonight there's two of them I feel like moving it down it's when there's been a room full of people and we need to be consistent and fair and so that you make you make your your your community feel
like it's fair not that it's not fair and if I might add there's even times when board members feel like it's not fa there's times when I feel it's not fair like you and I talked about this and you can shut me down all you want but you
know what if you want something on the agenda not magically right away but if P wants py standards Dr which I believe we should all know about we should all know what's coming down the bike I don't see
it anywhere on here she's asked I don't know how many times I asked for to talk about during the work session time we're all subject matter let's get back to the subject matter they're going offline it's not on the agenda let's get back to
subject matter it is you're open it up on the side doors let's get back minutes this is the minutes no more discussion on on the time frame what's
at the time and that's the way it is so read it on your agenda that's not how it's written down and I have noing that tonight nothing oh yeah that's there this is as part of a discussion item and again my heart is not set on it
my heart is not set on it I really don't care if you follow procedures or not or if you prove this manual but I will say that we need to work together and agree On's common norms and I don't care if it's in a
procedural manual or not we have to do something different because right now we have eight adults arguing about stuff when we should be focused on reading math and behavior so let's move on M fam last
time go ahead okay so we were talking about this so this this is the procedures we're talking about Amy was talking about and part of what she was talking about is Future subject so we weren't talking about the timing anymore she changed it over to how do we get
something on the agenda and that's in here so this we were having a discussion but it got shut down like so I just want to I want to support her from saying we were talking about this procedure for Carson's recommendation that we talk about this procedure
so okay next what what else we have anything else on this project so support having the manual even put together that's the question you're looking for yeah or what we could do is is um
you know we don't even need board action you know I can withdraw it but I will tell you that we're going to have these arguments all the time and if we don't agree on a norm we're going to be constantly changing you know and it's your time it's your
meeting it's your board you know it's your District in a lot of ways just to let you know um you know and again I'll be fine you know I'll go home tonight and I'll be walking outside in East bethl I'm not going to worry about it but you know with or without a board Pro
we got to do something different and I feel come have a board procedure uh policy there outline and that's to be flexible it be workable it's going to change come and go Miss yeah I don't I don't see a reason for these I don't
see I just I don't so and that's fine like I say so what's going to happen the next time there's a an overnight trip for a state tournament team what am I supposed to do as a
superintendent do I send an email out do I call an emergency meeting do I just bring it after the fact I don't have a clear Direction and sure we can certainly approve a motion or have some sort of consensus agree
but a year from now it's going to be forgotten and we're going to be scrambling with the same kind of discussion every year just to let you know that's I'm laying it out there because you know if it's if that kind of stuff is not a procedural manual or
something that we agree to it's going to get lost in the sh Rob I like the idea there's things you people don't like and want oh I see come them I would say you actually do
the policy make a good one and then we all look at it and then come back and say Yes accept it or maybe make a tweak here and there on but yeah procedes are needed you need a policy procedure procedure proced
procedure I supp procedure 100% 100% it needs to be applied Fair consistently all the time if we can have it applied Fair consistency that's fine it's not
right now and that's the problem it's not applied fair and consistent it depends on who you are and that's when you elect a board chair there to run an effective and efficient board
meeting it is not to stifle it is not to stuff on because I want it there you want it on it's happen so I'm just I'm out for a procedure I've been board chair many times and I put stuff
on that I wasn't whatever I mean you have to be fair consistent I I'm fine with procedure it's not fair and consistent okay next Nate I'm fully supportive of procedural handbook our staff our students uh do procedures and
handbooks um and how they should act and what they should do I think we should have the same thing to all the points that were made once it's there we all understand it and that's how agree with Rob if we've got comments or things that we want to change we
should send it car to have a discussion or and then we can continue forward one thing one thing that I was concerned about was that board members had to bring it up by Friday or you
can oh yeah no no that would be a yeah I I I don't like those board members think of something Monday oh yeah I agree our this is a this is a board meeting this is when we talk about stuff so there are some
things in there that I feel like that I have issues with one of them is the changing of the minutes one of them is the if you don't have it in by Friday then oops salary but you're not going to be able to talk about it no I have an election certificate this is the board meeting and if I'm going to bring it up
then I'm I have an issue with that but are we required to let the public know of Le certain time frame out what's going to be on the agenda or not yeah I think those are probably two different issues one would be you know the agenda so we would do that you can always add stuff
at the regular meeting but Amy if if what I wrote down would restrict board members rights to share things at the meeting that was a mistake on my so you know I think generally so I tried to change the in in the in the procedures
book I tried to say generally or at least give us a way give us some flexibility uh because it would be unfair and probably impossible for every question to be thought of before the board meeting because there'll be a discussion and then all of a sudden
someone's going to say something there's another question so I would not yeah if I wrote that that way way I will I would change it there's no doubt and there are other examples too you know yeah so so my concern that I voiced
last meeting was exactly what n is saying is you know we're to follow these procedures like everybody else is supposed to and once it's done we follow that's hard hard hard okay we are you're
right the district belongs to us we are accountable we have constituents we have taxpayers that are looking to us to to take care of issues and yes things come up over the weekend all the time because people are working on me and they bring concerns to me over the weekends or Mondays whenever because they know
there's a school board meion and they realize something's on the agenda or not on the agend so so again the flexibility I I first of all I don't think we need as much in here I think there's some simple things that we could
lay out that would be simple um not policy but again we need to be flexible and agile so that when something comes up for example we had this discussion you know earlier on the on the agenda about the about the
tournament that discuss if we say can't have that discussion because we weren't planning on having that discussion about the tournament then we're just wailing something for two weeks and not getting to the point you know so I think we need to be flexible
we need to be able to change it at the night for example if we have an individual who's come up with a bunch of data and we think that you know what let's give them another minute because we've done it before mik we've get you've given people there I just have a
little bit more okay well you know so we can't we should be able to do that if somebody's got a lot of information that they want to share you know and and we say well you okay give us a little you know um but anyway I I agree I think we could take some of the things out of here but
there's probably some things that could easily be put in a procedure that wouldn't as need to be able to make decisions and have good conversations in from our from so let's take allow superintendent uh opportunity to continue what you're
working on bring it back to the board you have Comm questions concerns they hold the superintendent between now and the next two weeks add delete and that procedure man always going to be flexible anyway it's could change overnight because of law someone or uh
the board changes or has better suggestion things don't change the overnight trip thing is a perfect example if the procedure manual had a statement this is how overnight you know trips work oh wait a second what happens if there's a state
tournament then it's a different you know sequence so so there superintendent opportunity to continue writing bringing that together uh would it be a final draft then next time or still a draft I would imagine if the board wants to move
forward that it would just be the second draft the draft okay yeah yeah and um you know in the end we may not approve it you know and that's fine with me but yeah we'd want to continue to refine refine it until we feel good about what's being presented yeah it's going
to change that's we have computers this well and I would recommend that we start with something really minimal that can be easily put out we're all going to agree on really easily something minimal and then as little things come up we can all say yeah so that we don't get this big bog
down this is too much there's too much in here about say what to who and when and all that there's Soo much in here we you know if we Whittle it down to something really basic and simple one pager and then if as things come up you can we can all say you know what like a
good one it's noncontroversial that should go on them yeah and then it's a good um device for us to know deposit things you know and then and if it gets too big and heavy we can say whoa whoa whoa it's getting to be ridiculous No
One's Gonna read it all we can keep it to a one page something basic and simple what I can do is is scale it back and then bring it up and if I could just give one more example that I think we'd all agree to and it happened this year um you know there was a meeting and this
is not a criticism of you in any way Mike so don't take it that way but there was an issue that Anette brought up there were three bulleted items on something that we're going to approve and I think the decision was to you know just keep them all as three but then at
a at a subsequent meeting kind of a very similar thing happened and then Mike said you know he's thought about it and he he he's okay if you pull it you know and so that would be something that we could incl in here if there's but I I think I think that's a
good you know I mean it's been an issue here let's put it in writing it doesn't have to be just a consent agenda it could be any agenda item you know it doesn't hurt to include it I know we don't want to duplicate everything but um you that might be something we'd want
to yeah I think Roberts would change over years should get a copy of GRA I think we need to memorialize it in procedural plan of the school board I see half of that stuff taken
out there's no need for it what I would see being I've sat here for so many years because I think it's really important for new board members to understand what their role is so you work through the superintendent which there's things of the chain of
command and simple things like that that they don't understand when may when you first came on should be calling principles and teachers you need to call the superintendent it's simplest of things like that that I would support
being in there um you know but anything as far as getting too tedious on a board member and what they should do sitting here I see no interest in that do I want a ro
board member no but that's what a that's the board's chairs room I've done it many times I've called up ro ro board members said you know next time do this that's your role as board chair because there's always new board
me MERS that sit at this table but you know as far as a big ly and if it is in there it should not be changed the two minutes we need to go by what we've always done the Board needs to make a recommendation to change it I
see you know I see us this is my viewpoint on consideration of visitors I see us having work sessions no no consideration of visitors and now we're whittling down the time to our public that we don't value wrong to me you're saying to our public
we don't value your inp you know what I want to hear their input even when I disagree with them because there's been times when I've sat at this table and I thought I'm I was trying to live with an open mind and I'm not going to be a certain way people have changed my mind
that dude right there changed my mind a couple times and I was like I can't okay yeah but we need to be listening to each other and we need to be listening to our public the moment we this is it we're shutting you down that's when you get into trouble and that's why I feel like we're headed I
might be wrong with consideration business but that's what I see happening and that concerns me well let me be your concern and all for defending myself each and every person that Podium represents who they want to represent themselves bring information to us
they're all equal to time frame this speak no one has ever been shut down everyone's been consistent and that's theu and the policy says the board chair makes a decision and the decisions been made I'm not going to discuss any further tonight I enjoyed
listening to Jean or Richard or Patty or Susan and even this little guy in the back R listen to him once and then we know what happened when uh what's his name from the from Lake George comes in here and she speaks and
I think just lost her name I'm Monita she's great to listen to yeah she had a lot of information for us so move on so the goal is then have the procedure look at it scan it back a little bit or scale it back a little bit is that what you're
all looking at then okay I'll take another okay another draft and we'll just kind of see where it goes all right just do that uh move on let's move on to administra report all right and of course I bumped
myself out give me just a quick minute here oh yeah perfect oh yeah I'd like to highlight the art show I think I sent the link to everyone if you know I don't
know voted or not but it's uh one of the really cool things about St Francis School um every trimester they have this art show it's online people vote in different you know for different categories of art uh and I I think the Art's fantastic uh and so I we did
include a a separate page that would or a separate document that would show the winners and a third trimester but I wanted to highlight that uh the goals as I mentioned earlier are going to be reviewed tomorrow and then we'll make some revisions uh to present to the
board on June 24th uh for consideration and uh that should kick off you know a lot of playing um and we've already been doing planning but it more formalized uh activities
director uh I know that the position has been posted and uh they have interviews I think starting tomorrow so that is in process uh one thing I want to note is we've had a lot of changes in the
activities director position and um you know because of those transitions we've lost a lot of the historical knowledge and um and so I did ask Chris linquist to directly supervise the
position uh Mr tin obviously would be greatly involved you know working with the activities director as well um but you know Chris was a former ad here he knows St Francis really well and his um
first Passion I think is probably Sports and activities so at least for now he'll be um super vising the new activities director uh I already talked about Andy submitting his L
resignation and I will tell you that um the end of the year activities including the graduation ceremonies were uh very successful uh I was surprised at how few significant disciplinary issues occurred the last month of school so I
was really pleasing any questions concerns with the m Administration report before we move on next up will be action items first one up is 6.1 policy revision 506
61679 there a motion to accept thank you rob there a second is a discussion on 6.1 discussion yeah Miss benen um 70 n Transportation safety policy
have some questions um type three vehicles do we own or use any type three vehicles we do we do okay is there's a lot that goes on with that then around how do we handle them
and Dy yeah those would be based on state law okay so okay yeah so for example um you know last year I went into the um transportation department uh because I
wanted my type3 uh certification so I could drive if necessary you know those would be I don't know the the size of the van but it's you know fewer than so many passengers would be a type three vehicle um and so I passed the drive
test uh with Craig Grimley I decided not to keep going on it because it would require a health assessment those kinds of things and so I didn't get it but you know we want as many people to get their type three certifications uh as possible because
that gives us a lot more flexibility uh especially when you're driving small groups to activities yeah so so I'm looking a 11 which says students will not be regularly transported in private vehicles um that are not State inspected
as type three okay so our type three vehicles do so how many do we have do we have actually hand [Music] of I don't know how many but we can certainly let you let you know call on that but
iight last and I to thr it out there um yeah Peggy will know you know right away you know how many there are well my big question was do we have any so you're saying that we do and those are almost um and then type three vehicles driven by employees so they have to be
certified is what you're saying yeah and there's annual so so we do we have very many employees that actually do that um just we do but I don't know the numbers yeah isn't that
going isn't it going to be more sports related with that yeah related Sports activities U the one issue that came up a year ago um one of the reasons I wanted to get my type three
certification was to drive a group of um kids or parents associated with American Indian education program because there was something in Shaka get my certification so I could help if necessary so that would be extracurricular it would be a classroom
kind of deal so wide variety it's it's more so that a coach isn't taking and driving his vehicle and filling it up with the bunch of kids and they're going to the state tourn because they're whatever I mean I'm just throwing it out
there but it's more for you know it it's more for the safety of the kids safety of the students who's driving them and how they're getting them there because back years ago I mean this would be long time ago there may
have been a time when a parent could take there's only five kids who are golfing and there they got a bulf tournament over over there and that's all just get in the car and drive over there I'm not saying it did or didn't happen but years now no you need
to take that was so that was my main question because it looks like you need they need physical exams to your point and drug testing and background checks and physical examination and then our safe and then our transportation
director yes safety director so do so is Peggy currently our safety director okay so she has to certifi certify annually yeah now that might change you know because we're hiring that safety Transportation safety person so you know
when you go through that you know you everyone's got to feel sorry or appreciative of what Peggy does yeah you know for the district because it is all over so then this you're hiring a safety director then will take her out of that
I assume so but I guess Brandon confirm with that Brandon is that your understanding yes there's party sheate yeah yeah so would she would she
hold like a would she continue to hold that certification to after this is a backup or no I think it's going to depend on who we hire okay yeah okay that was my question on so to be determined how does that s okay that's I
just this is the first time that I have gone through some that okay that's sure he Rob so to this for every game that we away game we go to we have to provide
Transportation or uh I guess where I'm going is we do holiday t girls did last year what the boys did and they were on their own to get to the destination which I'm fine but I don't
know that so the parents were driving their own kids the um uh we'll have to research search that particular question um so I I I don't know the answer for sure um I would be you know
my preference is that we take a school vehicle at all times to those kinds of activities now I realize coming home if a child's driving with you know their parents you know that might be a different story but my kids used to have a release for
that they had to do with the coach right they but this is going to yeah there's some schools that I mean they're surprised that we offer busing to problem and some just offer busing to the game and then kids are on
their own get home we had a couple years ago someone in downhill SK and we authorized him her dad mom driv over we only had one or two yeah and we would need to
um yeah some of those are Case by case and you know in fact I that would be in your procedure manual yeah not the Schoolboard one but a different one the um and I just emailed our attorney kind of a related question would
be um you know the possibility of parents signing a waiver if their child is on an is internship or going to tutor at one of the elementary schools or something like that so it can even be during the school day and so we want to
really tighten that up so it's kind of different from this policy but you know we kind of want to tackle both of those issues at the same time so that part's already in the works and so we could consider something with Athletics uh to and or from but I'm going to rely on the
attorney for that advice going to guess here you have all the answers he's not here so maybe he can answer he'll be aware of the state law with regards to athletes being able to
dri by their parents may be state law that allows you as AAR we're approving it right I don't remember seeing it in here anymore should it be in what what is the exact phrase well it's his question I didn't
see the whole required maybe it's in there Nate so I just see this this policy is about transation safety not who gets to live Transportation I think that I don't whole policy but I'm not
sure if we have a different policy that talks about Transportation requests and who can do them they're approved this specifically is just safety and the training that we must have the licensing and everything that
bus drivers have the students have to have not down think something different talk to me about there is a there's a we have a procedure I don't think it's a policy but a procedure on how we how we fill um
extracurricular activity Transportation what bus drivers can do it what drivers can't there's a whole process on that and then how and has to be so many students to get a bus and all
that and then we need to add the potential waiver you know that our attorney is going to write for us yeah so I think that's another layer you know and it could be one of those things that would be included uh either in the student handbook or maybe as a procedure
to this particular policy that's just attached I don't think we should include that as part of this policy but we could certainly we need to come up with those procedures this goes in here but I think it was two months ago I was coming to the district office there was three
cars bus Dr off lights went yellow and the first car was questionable with then two three cars follow it was clear do we turn those in that's like anything
I would assume so you know it depends on if if the driver or somebody sees the driver's or the the license plate or there's camera footage you know I can't say that every single one's reported but I know that's the intent yeah that's that's a serious
safety issue yeah P um so uh 506 policy I brought this up at the last meeting but I don't remember what we said about it but let me just bring it up again so
a Bible um if a student is removed from class more than 10 times in a school year the school district shall notify the parent of Varity students 10th removal from class and make reasonable attempts to convene a meeting with the
students parents or Guardian to discuss the problem as CA student be removed from class so I I brought it up last time I don't remember kind of had a little bit of a discussion but I think the first time a student is removed from class the parents should be
know if if their behavior is that bad why would we wait until 10 times and Brandon kind of reviewed yeah Brandon reviewed that question so we have Brandon I the
reference from class and this was the respons question okay um more than 10 times an attempting the reference parent meeting and that's his statute and so the policy is saying what you
have to do if you what you're requesting if I understand you correctly is they should be doing that ear than 10 yeah which this policy isn't prohibiting someone to do that earlier than 10 they must so you're so you're we St law which
I would like for us well me you got in the back I suppose right statute but policy I would think I mean if I'm a parent in the district I don't want I mean you're given the option then to not notify parents until the 10th
time I don't know why we would want that as a it's a statute but that doesn't mean that we can't move it in because if the if the child's being removed from the classroom five times four
times why don't we want to identify that to the parent because I think what we're doing by not doing and maybe some do it some don't but we're leaving inconsistencies then where one kid might be reported then the next kid's not going to report
just based on relationships or who they are or that the teacher is or something I would think that we would want to identify these things to the parents as soon as as possible when there's an issue because otherwise we don't expect parents to do anything about it and it's
their child so I think we should be partnering with parents and making sure that if their child is misbehaving and getting kicked out of class they should know about that's the definition would be what is removal from the class sometimes they remove they go down to
pit sit there for 10 minutes and they call back to the teacher and they say can I send Mikey back up yeah send Mike back up it might come back to class so it because that 10minute removal is it a permanent class removal I wonder to what
they're I just think if there's enough of a behavior issue where someone's getting a kid's getting kicked out of class the parents should know because we want to partner par around behavioral issues and if we're not doing that then the parents going to go well you never told me and of course my kids's not going to tell me they're going kicked
kicked out of class so I just think we should be inviting or expecting more quicker parental involvement with because we have behavioral issues right we should be expecting that if we want to change the behaviors and hold parents a little more accountable to their child
behavior and I agree with you the only thing would be if we change the policy with what you said then we are obligated you know to follow that policy very directly yeah well that well you
know I was a principal you know too in my past lives um I also sat in for um you know at um Cedar Creek last year uh on multiple days and the incidents in
and out of the principal's office uh you know pretty significant and there are sometime by the way they're a lot better this year I walk through the building and it feels like a different place you know they have really good things going and good things are going last year but
the frequency is less this year um but you know there could be a child who has an emotional outburst and you know has to step out into the hallway um you know to calm down you know or maybe meet with a
behavior interventionist to go through some of that and I don't think it would be possible to notify the parent every time that happen so is that covered like in an IEP review though I mean that sounds different than
that sounds like a special ed situation where maybe there's because because there's requirements to review that stuff anyway right so that would get reviewed I don't know how often I I don't remember the specifics of that not
necessarily a special a child who qualifies for special education services it could be a general Ed child as well um because you know all kids have emotional outbursts you know or
emo so you know it um yeah you know it's not just special ed kids it's it's you know all kids yeah I tend to seems like yeah I don't know does anybody else have any thoughts around it I to me it's
sending an email I know that emails are being sent up in other school districts upon every so that they are being parents are taking advantage of an opportunity to have that conversation
with when if it's just a quick email we had an incident even on the first in spark that conversation I mean yeah everything you said is is get that parent back involved and I know other school districts because I have family in school districts that are receiving
emails um happens all the time in our district instance from a teacher within the classroom uh here's my challenge to you look at what their policy says well are they going by msba I don't
know that's what I'm asking you I'll bet money not a lot of money but I'll bet money that they didn't change their policy to say every time I'll I'll be I'm very confident that most schools in min innesa have
this language um and we're the same way I mean most of our situations we notify parents when there's something that rises to the level of concern I mean that's but it's so subjective that and so because what I hear this is what I
hear from parents what I the biggest thing I hear from parents is the bullying thing right well the bully didn't get taken care of but my kid got kicked out of class or my kid got recomanded or wasn't able to part participate in this thing but the bully the one that that initiated the issue
the scuffle whatever it was you know they got to participate so this is what I hear so when we have those discrepancies it's like if we can clearly say look you're sent out of class we're going to treat everybody the same but the way we have it now it
sounds like it's just depends on the teacher depends on the class depends on probably would depend too on how crazy the classroom is because classroom management again is an area that you know is there's potential opportunity to
help with classroom management so just it to me it does not feel right at all to leave that at 10 and leave it just to the discretion of and say well a lot of times emails are sent out but consistent that we would be making a
mistake to promise that we're going to send a notification after every instant so is there is there some other racking that we can do or because I was a parent I let's say I went to comp and we were
tracking and one of my kids has got some issues and so it's talking about first thing I'm going to say is you know if I had known about that I'd have nipped it immediately and you wouldn't have had that issue to keep dealing with till down to the 10th or the 5th or whatever time but I didn't know about it
therefore I couldn't do anything about it and then my kid keeps getting now my kids label because they're not being handled maybe like I you know if I could handle it I ni it it just
doesn't so a campus um our behavor specialist at each of our schools is engaging parents parents can go in and see when students are sent to if it's for a quick thing yes it might not
inputed in there but if it's set the focus room anything like that that's all the the hiccup that we had was between transportation and the schooling piece and the superintendent has come up with that new position that's going to
help with making sure that connectivity is there between parents and the school on incidents that are inut um every one of our schools is different so Elementary is different than Middle School is different than school for reasons to be sent out of the class so
an elementary student might be an emotional thing a high school student might be a purely disciplined thing and behavioral specialist at each one they are doing that they are documenting it is being discussed it is being Tau um the complaints from parents I get the
same the same things hey my kid got this the kid that Serv that is that parents interpretation of the event that happened our trained professional Specialists admins and principal going he we handle the
situation based off how we analyze what and we don't share information so if my kid did something wrong to another kid or the other kid did something wrong to my that is not shared across um so those
parents might not well when the student shows up to class the next they and their student set out yeah there's so many other things that happen outside of just returning the
classroom um I think our our process is very good at our schools I think our principles are doing a great job how they're handling conversations with parents and how that information is going out the policy again is is a state
statute that tells us do not let it go past the or 10 times so what my the is is that we're going with mfba taking out the details and we're and then then we have
but my concern is what I what I'm hearing is it's happening through a behavioral specialist happens all the time parents get notified but I don't hear the consistency that I would want to see in a policy
maybe it's in the handbook I just I just not seen the consistency that's my biggest concern I I will add that I think the legislature made some changes this past spring and the changes haven't trickled through the review process for the policy so this
might look different in a month or two or three months from now uh and what happens is that uh msba uh have hires an attorney who follows all the legislative changes and the attorney makes the suggested changes
in policy based on what the legislature's done but I don't want to have policies that are just based on law I want policies that are how are we going to improve our behavioral issues in our in our classrooms and to me partnering with parents quicker and more
consistently it would be one of the things that we want to head towards not this so so again I'm just saying law is law I mean that's to just go by law but for us to tighten in and really get control of our behavior issues you know
behavioral specialist I don't see that in here do I is that in here I suppose not every by the way I I completely agree with you in fact I think administrators would agree that we when there are some when there are discipline problems we want to connect
with the parents as soon as possible and come up with behavior plans essentially completely behavior of our of our teachers or administrators that behavior is not going to happen all the time if we don't say this is what you shall
do we would be opening ourselves up to all sorts of problems if we promise wouldn't follow policy if we promise we're gonna we're going to rely on a notification of the parent every time a child steps out of the
classroom it just I I challenge you to show me another public school in Minnesota that promises that to every child and every parent maybe it's there I don't know but I think it's I think we're going too far and one too far the
other way but I've learned from my time in St Francis that there is a strong push to only have in policy what's required that's that's been my understanding I think I hear that a lot so so let me just thr something J of
them too so from a safety standpoint you know whatever on help me out what's start what's safety safety organization that the governmental organization
hold sorry so OSHA I mean in my prior employment oan says this my company have to because you never want to get to OA
so if we're going to just rely on then we're going to the far end why don't we pull it in and make sure that we never hit that requirement and at the same time improve that's my to to go and
always go towards law then then we're not really independently we're not setting our it's okay by law we don't identify it to the to the parents until after the 10th time or at the 10 time to me it's
excess where and at the same time you take a look at it the amount of time kids are removed from class maybe 10 minutes or 15 minutes or a whole day parents are being contacted I believe on the seriousness of the situation they
were removed from class they make a threat for the teacher or a student yes parents could be contacted each and every time it's because they're being Rowdy and they're just disrupting class and we say okay why don't you go get out
of here then come back to us probably not being contact but on the serious nature of it yes they have been they will be contacted but I I guarantee if you were to take every student and every building many behaviors then who are we going to
hire to do that contact because the principal assistant principal will not have enough every single student that it happens to throughout the day some days are busy and some days are are slow yet I do know the parents are being
contacted yes ma'am I would say the majority did I mean the I grandma and I have amazing grand kids and they've been contacted when they may have done something that sometime of the
classroom they weren't big issues my daughters have have great communication with their teachers and my daughters would be disappointed if they didn't hear from the teacher that could
Poss happen to doesn't 10 s I agree but I'm gonna say that the majority of teachers I bet do the Serv I bet you'd find the majority of my teachers send that one every time they
it's the teachers especially the elementary because it isn't happening every day and if it is it's communication and they talking and I out if you want to do a survey I'd be interested to find out how they wait
until 10 times I would think especially at the elementary level they're fighting out every time that's when you can curve the behavior and I think parents know when they're in Middle some communication that may be a little less but I would I just to say that oh
my goodness we need to involve I'm right with you P we need to involve parents I'm the first one to say unless you're letting that parent know that behavior is going on shame on us we're not involving that I would say it's going on
what would be the harm in moving it up fine moving it up but I'm thinking that there's School Bus behavior that goes on that doesn't get reported doesn't there's stuff so I here it's just I just
think I just think that we're set but I already said it and new state law I think new state law might be trending towards what you're suggesting I hope so but I don't as a to wait till I would be surprised you didn't turn the
opposite I'm sorry yeah they're saying you can't third grader right [Music] cages encourages a public school to adopt the policy parental notification if a student was removed or class
under encourages so it's not as strong as what I thought so I think we are meeting you know language that's in there well we could adopt that language we encourage
encourage so said we're not waiting butree should be involving our parents shame us for us to say oh my goodness we're going to require we're gonna have to hire people to have teachers contact parents oh come
on shoot out an email takes them two seconds I for involving Parents Without parent involvement we could use the word encouragement that way nobody's going to get written up we're not doing it but I would encourage our teachers to contact parents every time that's it's a win-win
I really think though msba will come up with changes in the policy based on that language my comment they will so why can't we why can't we just wait to see what their draft is otherwise we're making
changes and we're making more Chang es it you know our our teachers and administrators want parent contact it's a good thing for the student it's a good thing for them it's a good thing for all of us and I I'm just I think we just
wait to to hear what the the changes are I would say that they do they are reaching out to they are talking right they are discussing these removals and these issues but I don't
know if they're for example the student who makes a sound during a test and so the teacher asked the student to to take the test right outside of the classroom in a desk because of that minor issue
you know I don't think we should expect the teacher to report that incident that's just something that just happens naturally it's not a big deal um you know certainly if someone is if two kids are fighting and they center of the office that's a that's a different story you
know so I I just don't want to promise it we'll do it every time I think that's the that's my concern all right so we have a motion a second L of discussion any more discussion on policy or 6.1 okay all in
favor 6 one say iose whatever okay had to go on record okay 6.1 all in favor 6.1 Nate and Rob
Pam so I just am not agreeing with the one yes or no so no all right okay Amy so next time one yeah I should and you could still ask that that will be considered separately
so that you're not on record to all I don't think attention is to but I say 61 okay 6.2 oh 51 or 51 excuse me yeah we
missing one apologize all right 2024 School Board member election resolution is there policy to accept or motion thank you Amy is there a second thank you rob discussion on 6.2
discussion for those watching when do people file candidacy for run to run for school because there's many that are watching right now what are the what are the dates for the public to to pay
$2 sign your name and then you can run from school board you know let me verify that I can share [Music] that the we think it's a 15 we'll get
verification but just there's community members watching to think about it you know if you're interested in possibly being a school board member that that's coming up here in August I can add that as part of the
admin report so that it's clear and we can talk about verbally discussion not oppose 6.2 passes thank you 6.3 reification of census resolution motion to
accept thank you Rob and second by NE thank you discussion on 6.3 discussion all in favor to say I POS 6.3 passes the last one here 6.4 custodian
lundry workers grounds and maintenance agreement work your motion to accept thank you Nate second by Amy thank you discussion 6.4
discussion all in favor say I oppos motion passes thank you very much again upcoming meetings in preliminary topic to talk about it sometimes we ask time we going that depends on what's popping up in front of us the superintendent and
I talk about it uh again I will be more serious I if you really truly want something we'll have to look at the schedule and see how we can work it in to make sure we have this nothing's ever been saying no it's just other thing is always popping up it
changes our schedule all the time we'll do the best we can to help accommodate any serious requests you want to have for sure on the then between myself and the superintendent okay upcoming our school board M reports we start Mr Nate
anything just a big thanks to all our staff and principles the end of the year specifically graduation with ALC high school they did go very very well very smooth very niely and then the follow up
candidates in school districts where there's no primary you can file from June 30th I'm sorry July 30th July 30th to August 13th candidates must file July 30th to August
13 here that's thank you think for looking up the law there the resolution there Amy orette just big congratulations to all our seniors that graduated well done well
done yeah just thank you for those that got ready or got the gym ready for graduation amazing good thing that the rain that happened we were grateful when it
started drizzling at the beginning yeah and then just congrats the and then the track Pam yeah congratulations team nothing just enjoy summer guys yes it's fin here uh mil County Union did a
great story for us again that eron's been up here he's been doing a lot of good work for the district we get a lot of good positive stuff from a in the paper uh St Francis High School senior Tak military oath we had 11 students that came in that day between myself and
Mr Bur working with the kids for their oath uh 11 took it that day yet I've already heard there maybe two more maybe 13 possibly 14 students will actually be going into the military this year so thanks for the program we put on all the time for those kids and recruiters
coming up again look heral again youall just talked about it great story in here about graduation great story about the girls 41 years time to get the softball the track and field here we had some state champions in here thank to the paper and all the students hard work
they did and again checking back Mr Austin after prom and graduation everybody made a home safe and and that's good to hear I got to add though uh you forgot to mention that uh you were instrumental in this as far as
uh organizing the military signup day you know of course Doug Austin and others were involved too but you're the one who kind of led the whole effort soate that's right team effort to make this thing happen and of course we had the picture with the kids unfortunately that morning it
rained to be the vics and so then we want to get the kids with the picture with that old military Jeep it raining stop raining Raining stop raining finally they made the decision at five minute time frame to get the kids outside to get their picture the Jeep and the kids really enjoy sitting around
that picture mik when that commemorative um that that commemorative working on yeah June 27th June 27th June 27th 9:00 at the American leion we start and then but then you head to the and then we bust them down
to Memorial like limited parking so again if anyone has any questions about the memorial this is about four high school graduates in St Francis who died in Vietnam and fin getting
boy4 guys June 27th 9:00 marican for example if we go to that do we go to the American Legion yes we're very limited in parking down there unfortunately very very limited we're going to have some people drive because
of maybe physical issues sure but we're we'll allow them in there but we had to cut lot of grass down to get some parking areas going but we're trying to get way down B American Legion okay me at 94 what
94 8484 thank goodness it's still light up it's still light up