call this meeting to order on Monday August 5th for the St Jo city council to start we stand for the Pledge of Allegiance States Li and justice for all item number two public comment anybody that's wanting to address the
council for any issues not on tonight's agenda you can step forward again that'd be for anything that is not on tonight's agenda seeing nobody step forward we'll close public comment item number three
approval of the agenda second we have a motion as a second all those in favor signify by I I all those opposed motion carries item number four consent agenda second I would like to pull item
four I just for further explanation from Randy if he could do that for us uh all those in favor of approving the consent agenda except for 4 I I say I
I all those opposed so carried Randy could you expand upon for I the approval resolution and amending resolution for the El Street East extension I think we're at least in conert between Lori and I uh I believe this is in response
to feedback from the city's Bond Council uh typically when we're conducting improvements under the 429 process um there are Provisions with that are somewhat that are time sensitive with respect to certain actions from the council um after the
public Improvement hearing after presentation of the feasibility report and so considering that the Elm Street improvements were delayed uh in this case due to to write ofo acquisition concerns I think the Bond Council had recommended to to the council that or to
the city that they amend the resolution reflecting that it's taking longer than a year uh from our original action and and so that's uh the purpose for that that language modification or I summarize that accurately that's exactly
the recommendation from Bond council is just to extend it that the bids will be let no later than such a period of time and we based on the information that we have best estimate would be June 30th of
2025 for that project okay so the the statute does provide for instance like this when it does take longer uh longer than a year but we want it memorialized in in the resolution so that's why it's being brought
back okay well thank you for the clarity Adam can I make a comment yeah just for the audience and people watching on Zoom so what we're talking about is that we thought earlier in the year that roundabout by Cashwise in the
McDonald's we thought that would be happening the construction and it's not going to happen because of right of way issues so that won't be constructed until 2025 correct is that accurate that's accurate yeah because I don't
think that's been reported in the news leaders or anything it's just been in our own minutes and stuff it's my understanding Stern County may have published it on their website right but but I don't know that it's been in print per se sh on our Facebook
page okay I just reporting in progress clarify that okay well with that I move to approve item 4 I from the consent agenda second all those in favor signify by I I all
those opposed motion carries item number five from engineer reports public hearing the special assessment hearing for the 2024 Street improvements in 2024 Elm Street East improvements believe you got that cover
Randy I I'll start and U my colleague Bryce will will will follow up so good evening uh my name is Randy sabart I'm the city engineer with me this evening is Bryce Johnson also on the engineering team uh as the uh as Adam had indicated
uh tonight we're starting the what we call the special assessment hearing uh when the city proposes public improvements under the chapter 429 uh statute we're required to conduct two public Improvement hearings the first and or public hearings I should say the
first hearing was conducted mid January January 16th which is what's referred to as the public Improvement hearing at that hearing the city presents uh the nature of its proposed public improvements provides an opportunity for the residents to um provide input or
questions on the nature of the project at that point we provide a preliminary estimate of the costs uh the preliminary estimate of the impacts from a special assessment perspective uh the second hearing which is tonight is what we refer to as the special assessment
hearing so at this at this hearing the city presents uh what are anticipated to be the final costs associated with that particular public Improvement and so we have a a brief slideshow this evening that that Bryce will will get into and
then there'll be a period for uh uh for questions so with that I'll turn it over to my colleague here Bryce Johnson that'll work through the uh the slides if you didn't notice uh uh at the table outside the door there's a CO a hard copy of these slides so that you could follow
along all right thank you Randy again I'm Bryce Johnson with SE I will be presenting the slides here for the 2024 Street improvements so the project locations we have are Kiwi Court kale Court 295th
Street from Kiwi Court to 91st Avenue Pearl Drive and 30 Fourth Street from botser drive to Coler Court uh the kleinfelter Park Trail and the Liberty Point Trail this is a map showing those
locations within the city these are the projected final total project costs so um the second column from the left is the estimated cost at the public
hearing now there after the public hearing there was a change an amendment to the scope of the project so again the that First Column with numbers is the the estimated cost at the public hearing after that scope changed that middle
column shows our estimated cost at the public hearing just of that amended scope which is smaller which will be uh detailed later and then on the on the right we have the projected final cost of the project
as we sit tonight after the project has been bid so our con as we sit tonight our construction total is $786,500 we then have $3,000 for the feasibility report $181,000 of design and construction
engineering $115,000 of soil borings $63,000 of legal fiscal and administrative costs for a grand total of 1,75 th000 $75,900 so again this this is the project area
based on the original scope so you can see the project costs get my laser pointer here you can see the estimated costs here in this column and then again our our proposed final cost here so this morning Side
neighborhood leaf road and polar Circle are no longer part of the project area for this year's project for this year's project yep they've simply been delayed um so here this is the the same column just with these these uh delayed
areas deleted out so you can see the kind of the the Apples to Apples comparison so um originally we had an estimated cost of roughly $1.3 million and here we sit at 1 Point 1.75 so Project funding again the
original the original scope here we see the preliminary special assessment Revenue um we were projected to be at $1.46 million with a city subsidy of 1.29
million again for a total of 2.75 with these areas deleted those numbers drop to 530 roughly $535,000 of special assessment Revenue that's the estimate at the public Hearing in January a preliminary City
subsidy of $782,000 for that same total of roughly 1.3 million and on the bottom we have the the projected numbers as we sit tonight so
in the Forest Manor subdivision we we have roughly $120,000 of special assessment revenue and in the industrial park east which would be um um Pearl Drive sorry Pearl Drive we have 200 roughly
$210,000 so here you can see the city subsidies and the proposed totals uh the Klein felter Park Trail and the Liberty Point Trail none of those costs are assessed so those that's a 100% City subsidy so we end up with roughly 31 %
of the cost being borne by the assessments and uh the balance being borne by the city some some information on the special assessments um so we are following the city's special assessment policy it has been and continues to be the policy of the city of St Joseph that
when infrastructure improvements are constructed provided benefit to a particular area those costs shall be levied against benefiting properties selected assessment basis or methodology is meant to balance equity and distribution of special
assessment the city commissioned a special assessment benefit report by a third party to identify a range of Market benefit by the project so that's what gives as we'll see later that gives a a maximum assessment value a cap to each to each area or each lot um that's
determined differently based on the type of the type of property uh that we are looking at so here we have those numbers uh Again by the third party third party uh special assessment benefit report so for Kiwi Court kale
court and 295th Street for all of these areas a single family residential home the maximum Market benefit the cap as it were for the assessments is $10,000 per lot uh for areas AB budding those
project areas with raw land that maximum Market benefit was found to be $500 per acre in the industrial park Pearl Drive 304th Street Industrial Lots greater than five acres in lot size the maximum
Market benefit is 5 cents per square foot for industrial Lots under five acres in lot size that that maximum Market benefit is 25 cents per square foot and for vacant industrial properties the maximum Market Ben
benefit was found to be 15 cents per square foot more information here these specially assessed benefits are derived from surface improvements the city's policy is that up to 60% of Street overlay and
reconstruct costs can be assessed 100% of the street costs are typically assessed to Annex properties with no pre assessment unless Council determines otherwise and up to 100% of New Street curb and gutter costs could be assessed
as well as 100% of new sanitary storm sewer water main costs so that leaves roughly 40% or more of the cost to be subsidized by the city um as we saw in that previous slide that number is typic typically higher than
40% special assessments for the subsurface improvements are calculated on a per per unit basis we do not have any of those here special assessments for the surface improvements are calculated on the basis of Frontage per lineal per lineal foot
so that is the the Frontage that your property AB buts to the street so for regular interior Lots 100% of your budding footage for the Improvement is assessed uh on a rectangular corner lot the sum of 100%
of the short side footage and 50% of the longside footage is assessed we'll see a we'll see an example of that later and for irregular sized Lots 100% of the average width of the lot AB buding the Improvement is
assessed these are the assessment rates again we have the estimated preliminary assessment rates from our public Hearing in January and then our proposed final special assessment rate here on the right so you see the Forest Manor
subdivision the original estimate was $497 cents per linear linear foot we came to 4385 tonight for the industrial park the original estimate was
$852 per linear foot of Frontage and here tonight we sit at $863 these special assessments may be paid in annual installments over time the that typically is a market rate uh for this for this year the term is 10 years and
the interest rate is 5% no interest will be charged if that special assessment is paid in full within 30 days of the adoption of the assessment role so assuming that the assessment role be adopted tonight if you pay that full amount within 30 days
you won't be charged interest for this first year so that date that deadline would be September 4th of 2024 of this year the first installment is payable honor before the first Monday in January of the following year so January 2025
would be when that first payment is due you must pay the pay city the entire remaining amount with acred interest or sorry you may pay you may pay off your assessment full at any time that in that assessment that interest acrs up to
December 31st so that needs to be paid before November 15th or the interest will be charged through December 31st of the succeeding Year and that is based on the Minnesota 429
statute you may also partially prepay the assessment with any balance being certified to the county auditor for the collection under the terms previously described in the other slides there there is an opportunity for deferrals if uh certain criteria are met
if you are a senior disabled or on active duty military and the assessment is over $3,000 you can request a deferral um this is this doesn't this doesn't um wi get rid of any of the assessment it's it simply defers it for
a set amount of time uh this is just the process for those for that deferral one would need to apply apply with the city fill out Financial disclosure form within 30 days of the assessment at which time the city
council would Grant or deny that deferral all right assessment appeals no appeal may be taken as to the amount of an assessment unless a written OB rection by the affected property owner is filed with the municipal clerk prior to the hearing or presented to the
presiding officer at the hearing so if if you do want to appeal your assessment you need to do so in writing either at tonight's hearing or to the municipal clerk Council may consider the objection
at an adjourned meeting uh the owner May appeal an assessment to The District Court and they must serve notice upon the mayor or city clerk within 30 days after the adoption of the assessment and file such notice with the district court
within 10 days after service upon the mayor or the city clerk okay so here we have the special assessment example if you remember the the example of the corner lot 100% of the short side and 50% of the long side
so say we on Kiwi Court if you have an 80 foot spot so our assessment rate of 4385 * 80 ft gets us to an assessment of 358 and here we have an example from the industrial park 863 times a 100t
lot gets us to an assessment of $863 now we don't have this situation here but if if we had a corner lot that was that was on an intersecting street that had these two different assessment rates
on them we would assess 100% of the short side which is the 80 foot side and then we would take half of the footage of the long side and multiply that out so that total assessment would be
$753 50 finally we have a schedule again we had our we wrote our feasibility report in December and that was approved by Council December 18th we conducted our public Improvement hearing on January
16th where Council ordered preparation of plans and specifications the original the original bid the original scope of the project bids were opened on May 13th after which bids were uh the project scope was amended so Count Council authorized the
advertisement for bids for this scope scope the amended scope on June 17th Council declared the cost to be assessed on July 15th the public bid opening for this this project was on
July 11th here tonight we are conducting the special assessment hearing uh Council May award the Construction contract and adopt the assessment role tonight if that happens construction will start September of this year and be complete substantially
complete and October of this year and final construction will be complete in by May of 2025 with that I can take any questions uh from from anybody at this time you live within the city and uh
respect to anybody else that might be speaking tonight we want to try and keep it to around three minutes or less so any anybody would like to speak or have questions for them you're welcome to step up a separate issue question just step
up to the podium to State your question my name is Dan rat here and I represent our Family Trust uh which involves eight children and we own the farm uh with land along 295
and I guess just I I wanted to keep this really short so I just had one question we going through the uh how you figure the assessment so 49 Acres along a
road times 500 that's what it how it comes to what it is then or yeah yes sir so if the field was going the other way and it was 100 acres it would be done the same way well I should back
up the the the $500 per acre is the maximum Market benefit so what we do initially is we'll take the Frontage the Frontage that you have that abuts the road and multiply that by by that rate
that 40 40 49485 4385 so then from there if I remember correctly your lot in particular did did breach that maximum Market benefit it was over you know 49
Acres multiplied by $500 so you you pay that max amount that's that's the assessment value the rest of it is covered by the city subsidy okay so yes if you had if if what you're asking is if you had a a a longer skinnier lot
where you had more front edge your your original assessment rate would be higher if the field I don't want I my question is more like if the field went away from the road didn't butt up to the road anymore would
it' be a bigger assessment if you had less footage along 295 then then potentially your assessment would be less right so we're we're comparing two things the assessment rate is looking at the the abing footage along
295 and then the subsidy or the the the maximum cap to the assessment is based on the times uh the $500 per acre okay uh so anyway
um The Family Trust would like to politely ask for um what you would call a deferment um they did this for us when they put the water man along our land for the apartment building and we had it
was 15 years or if we sell any land we'd have to pay the assessment and it was interest free um and we'd like to be considered for that I it sounds like what you were we'd have to put that all in writing the
request or you'd need to have Chang since last time we did this you need to have that in writing written out and signed this evening and either deliver to the mayor the mayor is not here I'm the acting mayor so either deliver to myself or David the city administrator
so tonight you need something in writing that asking for the deferral what and okay and then I have another question do the microphones in here only
record or they supposed to amplify voices they're supposed to do both okay thank you but I guess um as far as um my experience in with with taking appeals um it can be something that you can you
can handr write it's just you need to appear uh ask for the ask for what you want and then um you can just put it in a piece of paper you know it doesn't have to be overly complete or formal it can be fairly informal last time we did this we just did it at a meeting like
this may SCH took a okay it's possible the 429 rules might have changed I because the process we're following is through the 429 process but well I'm understanding there's maybe two questions here uh the deferral versus appeal two different things so the
deferral would be we not we know over the bar yeah so then the deferral can occur after Council action tonight so the there isn't a Time sensitivity if you're not appealing if you're seeking a deferral there's a separate form that
that staff can provide you after after the close of business here for you to submit your deferral request okay So yeah thank you if I may sure So Randy thanks for that clarification so on the deferral um Bryce you had that slide up
on deferral parameters and it said a senior a senior citizen or person that's considered a senior can request a deferral what's senior is that age 65 I think it's age 655 it's that's defined in statute as
well but yeah and then Bryce you said deferral is you said something like time to be determined or I mean how long can a deferral last so the the statute would Define the maximum deferral of 30 years okay and so
there are conditions for which then the deferral would have to be paid often times it's sale of the property so that that'll be something that the council considers but the statute by itself defines certain conditions for how long uh the deferral would last a person requesting a deferral would go to City
administ minator or city clerk correct but then the council has to approve it correct so they'll make application uh you know build their case as to why there's a hardship and why a deferral is being requested and then the council makes the determination of
whether a hardship exists or or not but under 429 it sounds like the state says if you're a senior why wouldn't you be granted a deferral you well there's still and even and on Bryce's slide for example the principle has to be rise to
a certain level uh in terms of how much of the assessment is owed so for example it has to be over $3,000 I believe is what the ordinance describes is is is a hardship so depending on the conditions um for some that that there may not be
an actual hardship well if it's only the 3,000 but if if the person's a senior are other factors enter in like net worth or income exactly so I mean just because they're a senior doesn't necessarily mean that the assessment represents a
hardship some some seniors may have the resources to to to pay the assessment what if they're a veteran Sim similarly though the the veterans case or or active duty case if they a way on active duty uh that's typically where the hardship might might
come into play I think there's some discretion on the council's part for for this and I believe and I believe this statute references active duty versus veteran okay all right that's all I had my name is Jacob frame I'm at 29436 scale
courtt you plan on repaving our road uh we we have no Services we were annexed in 18 at some point services will be brought out will the road be substantially destroyed through that
process will we have to go through another system like this and P more money for a road that is perfectly fine as it sits today so that that is one of the challenges that the city has to to to reconcile or you know with respect to
a road that has deteriorated to the degree that we we're seeing in in kale court or 295th um so the answer to your first question is potentially and potentially I say because it depends on the timing
ideally um the city wouldn't have to entertain extending Municipal Utilities for for some time into the future and and the road is aged uh if we're presented with petitions to install sewer and water because well and septics
have have failed or or some environmental issue like that we'll have to cross that bridge when we get to it but that is certainly one of the challenges that the council had to consider with the nature of this Improvement is how do we continue to maintain a street in in the condition
that we're seeing in kale court or 295 you keep I'm sorry to interrupt but you keep saying kale and Q as they're the same condition there's they're in similar conditions but I beg to differ it's not even
close so but that that's the the nature of it is is we have to consider whether or not the road in its present condition is still serviceable and the council's we've made the conclusion that that it was time to make that Improvement at the same time
as 295th so to be clear City Council Members you agree and approve that qwi and kale are at the same deterioration level we weren't in agreement that they're at the same deterioration level
but in previous meetings we've looked at the Integrity of them the quality of them and we agreed that they both need replacing we we didn't agree that like they were equal and Det do you take into account the fact that we're at a dead end street we have very
little traffic was that taken into account I can't hear you was it taken into account that we're on a dead end street we have no traffic no that wasn't considered was a
good uh I believe I'm going off to the engineer's recommendation on the conditions of the court I I think we'd accept that if if if your point is there's not through traffic or other traffic from other parts of the community coming through
yes we we we recognize that kale and kiwi in the end of 16th Avenue serves your neighborhood P predominantly that we don't have other traffic coming through your neighborhood solely we would AC predominantly solely pardon me solely so solely yes unless someone's
lost or you've got deliveries uh yes the traffic in your neighborhood is limited to the people that live back there thank you my name is Sher langth I live at 29457 kale Court
uh my neighbors and I most of us um we have brand new neighbors three homes in tale Court have just sold since January 1st we have someone who just put over $30,000 into a brand new septic system our septic system is very new majority
of the septic systems there are very new uh the neighbors that I have spoken with we're all very against this project because we feel that our court uh the pavement there is fine especially for the small amount of traffic that we get
uh against what we're being levied and assessed uh there's there's also here my question uh is as far as kale Court uh for a maximum Market benefit what is that based on for $10,000 per lot because that's saying I believe if I'm
not mistaken having been in real estate for quite some time that that's the the benefit that each lot could see but what is that based on and what is I mean that's the very maximum and yet many of
us are seeing well Corner Lo are going to be considerably more ours is almost $7,000 in assessments uh we do not have we've gotten bills recently they've been talking about we don't we don't have street lights we don't have city sewer
or water people have spent a lot of money to keep themselves on septic to keep themselves uh I think and the majority of people who have now recently bought in uh were unaware that lot of
these things were even in the works are coming we bought our house just a few years ago and you know we had a newer septic system we weren't even aware that there had been some sort of annexation uh that we would be uh
possibly uh facing uh we don't have city garbage service um these are the things that they want to try talk to us about we don't have city garbage we don't have sewer we don't have water we don't have street lights uh I believe the majority of the people
that live there find it very unfair that we should have to bear any of that burden when we don't have any of those services and to come in and do a Paving project and then talk about if you're if it's not being down that time then again later on coming in to do these things
will rip things up again um this just puts kind of an unfair burden on us uh for I mean if we were to show I mean if we were to bring in pictures um and take a look at our road is in relatively good condition in kale Court
I don't spend a lot of time in Kiwi Court uh but I know as far as kale court and even most of the road on 295th there's one corner that looks uh somewhat worn but the rest of it is in relatively good condition
especially when we don't have any of these services and but I guess back to my question is what is this Mar maximum Market benefit um because some of the people that are having Corner lots are going to be well over their assessment
is going to be well over what the maximum Market benefit that they're looking at could be so to address that question so the the third party that the city engages that that provides the opinion takes a look at similar types of property as as yours in Ko and kiwi
court so rural rural properties with similar condition stream Street and they look at before and after and so they offer an opinion as what is the increase in market value that a parcel like yours would see before or after such an
improvement and so the $10,000 is their opinion of what that increase in market value if you were to sell your property tomorrow after the Improvement by comparison to what it was worth prior to the Improvement but that's a maximum what is the actual I mean is there an
like more of an actual Market value versus um like what it would be versus what the maximum is because most of us are going to be looking at being close to the very maximum when that's the maximum so so the maximum is saying the city or what the city would be able to
Levy would be an assess a special assessment up to $110,000 in your case I think in your example you said the assessment was close to 7,000 7,000 so there in their opinion that parcel could bear an assessment even higher based on the Improvement that's proposed by the
city so that's why in the case of when we talk about a a city subsidy or the difference if your assessment was $113,000 for example for a corner lot then it would have been capped at 10,000 in this case you're you're under
the $10,000 cap so but for somebody who is on a on a corner lot then their cap is $10,000 yes corre so correct and there there are three um there are three thoughts out there that the proposed assessment was higher than the than the
cap and so then they were limited at the $10,000 okay yeah I just I don't the other aspect that you asked that that doesn't come into the appraisers analysis is whether or not uh there was a street light or city refuge service or those types of things those are
independent of of the Assessor's evaluation of the property so they're looking at before and after conditions yeah we don't I mean we can't even get decent internet out there because nobody will come out there so we
are I mean that's it's it's it's difficult because the amount that you're asking from everybody you know is is you know for most of them are going to be fairly close to that cap and
I don't know that everyone's just going to see in real estate we can just tack on $10,000 because that road that's like everyone's going to have an expectation when you go in and you buy a house that there's going to be toilets there it's
not that versus a working one versus a non-working one the the pavement is in as not a bad a shape that the amount that we're getting back out of it I just it it doesn't make sense uh especially seeing as how it's
not it's it's really you know it's in pretty decent shape and there's no way we're going to realize a $10,000 um Market benefit on having um new Pavement in
there can't we need you to come to the podium so it can be recorded three three of our neighbors sold in the last year and they ended up giving the new buyers money so this is not a
positive improvement from a from a property value it's a reduction so it's difficult for us to address that we have no idea where they listed their property whether it was above or below market conditions and
admittedly they're selling with the street in the condition that it's that it's in so the market was it sounds like in those instances determined that they were asking for too much no there was discussion within the agreement knowing that there was going
to be a special assessment and the buyer said that's nice but you're going to take a certain amount of money off of the cost of the house because of the assessment and that's typical in in real estate or transactions that the the real
estate agent for the buyers will usually approach the city to find out if there are what's called pending special assessments so there's a process to understand if there's a public Improvement that's pending and so I think the question that you asked or someone had asked new buyers how do they
become aware of a project if they weren't weren't there there's a process built in for which they can find out whether or not pending special assessments would apply then how can it be considered a positive Improvement I'm maybe not following your
the the nature so they've they've accounted in the they would pay more money for the property so what it sounds like they did the property would have increased they have accounted for the Assessments in the transaction is what it what it sounded
like okay my name is Kevin afin and I also live on Kel Court I have a corner lot and uh when the area got an i or when we got into the city they were
mentioning you guys were mentioning that there was not going to be any Improvement in that area for seven years well it hasn't been seven years yet so I'm under trying to understand if
Mr M Mr ass here sold those lands and he's going to develop it all if it's or you going to wait until this development comes in first before before they would start to uh s
uh sell land or whatever and build h Homes out there that's what I can't figure out why you would want all this uh maintenance done now when down the road that's going to
happen and it could be 10 years down the road could be 15 by that then we'll have to redo everything again and I don't understand your your ideas of uh why you want to get everything done now that's
totally insane it's going to take cost us like all these people that are on this that are on this for our um paying for this we Improvement it's over almost a half a million dollars you think we
got half a million dollars just to throw and do this for our roads no we have other things that we need to use for kids families this is too hard to do that
thank you for listening good evening I'm Kyle R I'm at 29410 kale Court uh I am one of the the new folks to the neighborhood and um I guess I'm kind of getting up to speed on this when you say uh these improvements can you just explain is this just repaving
are you tearing up the road are you resurfacing can you just explain what you are doing yes we they they'll it's a reclaim and repave so what they'll do is bring in a machine and grind the existing bis bituminous surfacing with the underlying aggregate base so they'll blend those materials and then they'll
grade that and and PVE pave new pinus on top of that so it's not a widening project it's not uh we're not improving kale or kiwi or 295th to City standards which would typically be an urban section uh so we're we're attempting to
rebuild what what is essentially there and and the nature or the width of those streets do not meet standards uh they're they're much more narrow but we're looking to put back as close as we can the conditions that that are in kale and Kiwi Court in 295th today so the
approach was to be mindful of the fact that Municipal Utilities are are are not present uh city is quite honestly Trying to minimize its investment in in Rec reconstructing the street those that are in the neighborhood you know we've
likely observed we've had a patch uh a couple of areas already on on the street we have concerns about the longevity of being able to continue winter maintenance and plowing without peeling up much more of the road so that's the Genesis behind what the council was
considering in terms of improving it now uh because of we've already had to invest in patching uh to try to hold it together so you said it's deteriorated to the point you can't provide the city's Services those city services as we said
are not storm water management they're not garbage pickup it's snow removal is that the only city service that you're considering that needs to improv that's been maintained or that's been provided so the neighborhood hasn't petitioned the city to the best of my
knowledge for Municipal Utilities uh certainly their Municipal Utilities are nearby but but not what we would consider at the doorstep of of the subdivision so I think the question was asked about other property that that may or may not develop that that wasn't uh
the council's consideration in terms of whether to proceed with um the street improvements um I ideally those two things can time together that the availability of sewer and water and the deterioration of the street or the Improvement in the street could time together um oftentimes we're faced with
just this very condition that the road is something needs to be done with the road before we're ready it sounds like the Improvement needs to happen for City Services not necessarily for the residents living there uh as as I'm hearing some of my neighbors say and I
in the two short months I've been there would agree it's fine for the low amount of traffic so if it's deteriorated to a point uh is that the are you comparing that is the is it just a Citywide standard you're trying to meet
there and if so you know the traffic is so much lower out there should we be holding that at the same standard as city streets that may much higher traffic right the standard has been can can we maintain can we can the city conduct winter maintenance activities
without causing further damage and and so we've already seen where uh winter maintenance activities are picking up uh pieces of of of the street because it's it's deteriorated to a point and so when the city now has to invest additional
funds to patch or or pay P or pay for binus patching multiple times and we're Beyond just pothole patching there's cost Effectiveness question that the cities have to address is is it continuous is it continuing to be cost effective for them to patch areas of
Street as it gets peeled up by by winter maintenance activities okay uh thinking more long term is it sounds like we may have to re think about this again or or come to this um this idea again down the road if
other services is there long-term planning for the Forest Manor what what things are we thinking about there is this so there there certainly has been long-term planning since well even 2008 uh when we look at our our Municipal utility service areas the the the
annexation that occurred in 2018 all those things are are are considered but typically when we're looking at extending utilities it can be for as I mentioned earlier failing of well and septics so there's a health and safety issue that that has to be
addressed that could be one development activity nearby where utilities are even closer to the subdivision that that's another consideration um but certainly that area has been planned for the eventual uh extension of utilities but uh just because it's been planned
doesn't mean that it that the extension of those utilities are imminent so there's a lot of factors that would go into play as to whether or not the city makes the decision to to invest in extending the utilities sure so it seems that the only really imminent thing is
the potential damage to a snow plow that's not even so much the snow plow it's the damage to the road okay it seems yeah I guess just hearing all this it seems that there's longer term planning that needs to occur before a short-term project like this
that may be uh may be moot or obsolete in in a not very distant future may I so in my thank you for your comments thanks for your comments and to the other residents in my four years on the
council as I've wrapped my brain around these hearings and Street improvements the city has a standard Street Improvement program which I embrace it it's it's not a short
term it's building a road that is planned to last or or improving a street that's planned to last for is it up to 20 years P you know with maintenance we get past 20 so we our
goal is to get to at least 30 so we've had in my experience other hearings where residents and I totally understand it they're looking at the road saying my Road's fine why in
the heck are you GNA redo it charge me an assessment it's because 5 years down the road pun intended that street if it wasn't improved then could get worse and then
you have to do do it then and it's going to cost more money so we just have a standard in St Joseph to keep our roads um up to date and I know for people on Kale you
compare it to 295th or kiwi uh no one here I don't think there's anyone here from kiwi if for good reason because their road is turned into a asphalt Beach um so it's it's not
easy it's hard to look at these assessments but it it's not a short-term fix this is for the longterm and we don't know when develop m is going to occur out there uh that's an unknown is
it 5 years 10 years 20 years that that area where Field Street terminates and going Beyond is just you know it's it's not nothing's happening in that area as far as we know so that's my comment Street Improvement
program am I right yes so the city is we're actually on our third third update to uh a street maintenance program uh which is intended to improve the longevity of of St Joseph streets and so what what council member cluser is
referring to particularly when we're dealing with overs I mentioned the original design of binous streets typically accounts for a 20-year life cycle and we stretch that to 30 years or more with maintenance
that is involving crack sealing what we call aggregate ship seals and overlays and so what councelor cluser is referring to is when we have an assessment for an overlay that overlay may occur at year 15 of that street age
uh and people look at their street and they say gez I don't see potholes I don't see it all cracked up the reason for the overlay at that point is that we have to time these so that we stretch the life of that street to get to 30 years if we try to do it at year 25 once
the potholes and the cracking show up it's too late and so the city has its third generation of Street Maintenance improvements with the intention that we stretch the life out of our streets hopefully to 30 35 years with properly timed
improvements and D kiwi uh um did kale and K Court just have it resurfaced about five seven years ago I've been working with the city since 2007 in in kiwi and K Court in 295th certainly
weren't part of the city as that early but there hasn't been an investment from an overlay perspective unless the township did something prior to the annexation I'm almost positive I've been there 42 years and it has been done I'm almost positive
has been done a couple times and then it was also where the cracks were filled in with that tape and that yep I've seen that so that's that's to prevent the moisture from getting in but with the degree of cracking and Det deterioration that we see out there now if if if
anybody told you that that could be overlaid and you'd see the life out of an overlay uh you were misled uh the conditions have deteriorated to the point that we can no longer do a inexpensive overlay and what we're proposing with the reclaim and pave is
the next next most economical thing that could be done to improve that road okay so then we improve this road now and then you're saying we pay everybody pays whatever their amount of money it is and then nothing
gets done out there no building gets done out there no sewer lines or anything getting done out there either just the road in terms of what's proposed this evening correct it's it's just the pavement and similar with
$10,000 just for my little stretch Road there so now you now you're also appreciating the point if if we were talking sewer water storm sewers carbon gutter Street reconstruction we'd be talking cost much more significant than what we're talking about this evening
it's all the more reason why it's a challenge for the city that's that's totally insane to do it that way put the road down and then come back and do sewer and water later and all that and you got to tear up the road again no
come on we're not say but we're not saying that sir even if the property adjacent develops that isn't a precursor to extending sewer and water into 295th or kiwi or kale they're mutually exclusive so the rasier property could develop if if that happens in the next
10 years that doesn't doesn't it isn't a precursor to utilities having to come into kiwi or kale Court too far out I'm not sure I'm I'm following could you please go to the podium again I'm
sorry we need to have it recorded if the question is what what's the minimum amount of time before the city would reconsider uh sewer and water I I I'm sorry Kevin we need to have you at the podium so it can be recorded I apologize
Kevin I'm sorry no I'm not talk I'm not talking about the sore and water I'm talking about just the actual Road that's going in for us that's going to go in there and say five years from the sewer
and water comes in all that money that we put into that road that's all going to get destroyed on uh because of sewer and water coming in there so in your example if the determination that sewer and water would
be extended into your neighborhood and the streets needed to be reconstructed at only five years old the city would not be able to likely Levy assessments for Street improvements again because it is so such a short period of time they wouldn't do it
they they wouldn't be able to Levy special assessments for the street improvements again if it occurred with years correct we wouldn't be able to prove the benefit we wouldn't be able to yeah you'd still have a a newlook street we wouldn't be able to do the same kind of analysis and demonstrate that there
was an increase in benefit in in your example now I hope I'm not around to have to entertain extending sewer and water in in five years if that question came up but right but that's legal would that number would drop say it's
$10,000 now if the road was in better condition that Max benefit would be maybe it would be$ 1,000 or or you wouldn't even be able to assign a Max benefit to it but that number would be lower if if at all right yes yes if if
at all hi I'm Ryan Parsons I have a parcel on Elm Street and um I don't know if Elm Street was struck from the agenda at the beginning of the meeting or or what the future of that looks like for um for hearings and assessment and all that but the numbers are starting to roll in and
thank you so much you know you guys for meeting me out there um I really appreciate your responsiveness on all these questions that I have um am I able to ask them tonight now that that's been struck or yeah I would say you did received the notice um the for that uh
the yeah your portion of that project was we talked about earlier was to is being delayed until next year due to the because we don't have the the access for the right away there yet so um it is still the public hearing you did receive a notice for it so I would think we
would be able to um hear your questions and and answer what we can so I I don't think that that would be inappropriate um yeah I will uh I just want to reserve my right to appeal the assessment I just know that that was due tonight and so I have it written on the back of the uh the letter for this
meeting give us to meet question would be just on um just in general you know do Property Owners get to see the breakdown of the special assessment benefit report um for their property it's got to be some algebraic
equation with a bunch of different factors do we get to know what those factors are are and then who is the third party that does that um and can we contact them um I'm just wondering because I have an agricultural parcel and I want to know how the different
zoning applies to my parcel which is pie-shaped crazy as we talked about before um but I'd love to know exactly why I'm assessed exactly what I'm assessed we we contract with a third party appraiser uh certif residential
appraiser that that does this and takes a look at what the proposed benefit is the name of of thatan Nel Nel appraisals Nel was escaping me at the moment um and they do issue a report that report is public um public
data actually it's presented to the attorney so I I believe it's it is privileged what is okay sorry this is I apologize this is a new process here for me where we we do the appraisals beforehand in the all the cities have worked at before we if there was an
objection we did it afterwards so so my mistake but um but yes we do and we get that report and then we from there we we determine what that overall benefit is okay and do I ever get a copy of that
report I I don't know if I don't know the I I I was making assumption it was I I guess if this goes to a district a district proceeding uh I I anticipate that that will be available right now the City attorney commissions that
report so that it in the event that there are appeals it's treated as privileged privileged information okay so just for my everybody else here uh so am I wrong when I say that we don't get unless we
hand a letter to you like I just did we never get a chance to see the breakdown of how we're assessed on our special assessments for these projects is that correct that that's correct okay you well no that that's not entirely correct you're not the breakdown of the assessments is available the assessment
role is available at in in David's office so that breakdown of how the assessments are computed is is a public document and that's available but not how they're computed just the fact that even how we compute it is available the the thirdparty Appraiser's opinion is
the part that's privileged can you give me an example what that might so I can what do you mean like we can show you exact how we calculate your assessment okay that's based on the cost of the the cost of construction but not the factors that go
into that and the and the factors that go into the into the cost so all of that information the cost information is is publicly available the Appraiser's opinion of how he determined the maximum benefit is the part that is privileged or the document is is obtained by the
attorney in the event that there are appeals that that can be treated as privileged information okay can I get the okay the screen again that answer your question it it not well I'm just trying to
differentiate between what is the public and what is the private so what does what do so is privileged on the slide where they say maximum benefit that's the appraiser so this number this 4385 and 8063 we can show you exactly
where that that's that's the construction cost we can show you exactly where that comes from each each bid item you know black top gravel all the things this that's what it costs to do the project yes yep the the
maximum benefit number this you know yours is different right yours is I believe is on a square footage basis but this $10,000 per lot that maximum benefit number that's what Randy is is talking about when he says that's contracted through the lawyer yeah and
that's we don't get to see how they calculated that yes yes sir okay right thanks yes yes yes you will it's correct yeah Scott Bine live at 29457 kale Court um couple issues um first of all can you
tell me how old this road is 2 95th out to kale we cannot uh who knows this hopefully well maybe at best someone from the township so when there is no record drawing so any improvements that the city builds or constructs over
time there's a record of the plan if it's even 20 years old yet we we don't we suspect it's it's older than that but we don't know if it's more than 20 years old or under 20 years old we know what it looks like so do we yep and being on
Kale Court you know we got a lot of kids in the neighborhood ride bike skateboard roller blade out there there ain't nothing wrong with that road June 95th does have some issues biggest one being on the corner
which a big chunk was torn out and that was because of one of the city snow plows and I watched them he just kicked it off into the ditch did the city come back out to fix that nope so now you're going to assess us for the damage but I don't need to know how old
this road is if if someone can produce a record of of the original construction uh unfortunately there isn't one available U I'd love to know that too I'd love to know what what's underlying it um what
the original construction was but there was no documentation that the city had available to it so when you do this Overland say three five years down the road then you want want to run out the utilities and stuff are they going to
widen the road out then and put curbs and gutters in that's a decision that the city will make it that time I I guess I can't answer that question for you sir so we're just going to go ahead and repave this without any future plans we don't know what's going to happen yet
right I mean it could be next year two years 10 years nobody knows right the council could commission or or order an improvement if if it deemed necessary uh so improvements can be conducted two ways one by petion of the neighborhood
or two by the council's own action so certainly a c a seated council could make the decision to improve or widen um none of us seing here can can say with certainty whether that would happen five years from now or two
years from now so nobody really knows them so you're telling me that that's fair I I don't know how I I could answer that question for you so down the road are we going to have a chance to vote on if we want these water out there because we've had
the water tested compared to the city and our water out there is much better with the whales well I guess I me and it it we you can't bind a future Council to what they can or can't do but typ with the the council at least in the short time I've been here with the city
has taken the the approach or the opinion that um as far as the the sewer and water out there that that would be a by a petition purpose is because it's not right up to it right now so you'd have to extend it to go out there so um at this point then there's been no um
there's been no push to to I guess for to extend it out there and force the residents to do that um you know what a future Council might do um it's it's hard you can't predict that um but all I say is in my experience with working
City C with City councils on a situation like that it would be either a comparing a compelling reason meaning something's out there's really failing like it's contaminating a water system or something along those lines or the residents out there have had um issues with it and they petition to have sewer
and water extended to them on a personal note I know I'm sitting as a council member but I live on 17th Aven of Southeast and I was Township when we moved in and now we are City and
actually what's happening to you guys it happened with my husband and I um all I can say in concur with is you have to go with every situation as it's coming and take care of how you want to approach it as it's happening happening because we
can't we can't my husband and I didn't know I mean compared to what we were dealing with with the council at the time and then we had a situation you know approximately 15 years after that completely different Council completely
different mayor um and so I I would just say you know make sure you have all your information and if you need to move forward then take the appropriate steps that the city and following letters and making sure that the communication is
between uh the residents and the city and hopefully following the ordinances and that we have that we can support we don't want to have this happen to you but we have to be able to look at both sides of the fence and be able to make sure that we are watching out for
everyone concerned and I I hear you I understand exactly what you're going through um and so moving forward we're trying to the best of our ability to be able to support you as we can all right thank
you is there anybody else that like to address the council this evening with that we'll close the P sorry go ahead goe Kevin I just I just want to know how do we find out if this passes or not passes or or
is it in the works or it's what you are you going to just let us know or what so the council has two actions uh this evening after the public hearing closes uh first action would be
whether to adopt the assessment role as has been presented or proposed this evening the second decision that they would make is whether or not to award the Construction contract and proceed with the work so that is the next step that they could take okay soon as this evening you would have another meeting
after that there there wouldn't be another meeting after after this okay I'll just ask one last time is there anybody else who would like to address the council before we close the public hearing if not then we will close the public
hearing mror mayor if I may and just um so now that the public hearing is closed um we Al Just for information we did receive a written petition uh appeal in the uh objection in the mail um it is for the Elm Street portion that was so I
mean it's not really applicable at this point but we do need to make aware that we did receive it and we will keep it for when that comes forward okay Randy can you reiterate the two actions that we have before the council this evening now that the public hearing is closed so first action would be to
consider adopting the assessment role that that has been presented so that would in essence um um adopt the costs that you're anticipating uh the revenue that you're anticipating to be generated through the
assessments um and then parallel to that you have the ability if if you wanted to to proceed with awarding the Construction contract that would in essence start uh the construction activity or initiate the construction activity but there wouldn't be a a
another or third public Improvement hearing or public hearing um after tonight's proceeding and that' be two separate votes they would be two separate votes uh and yes two separate votes and And to clarify on the
resolution for the adopting the final assessment that to clarify that does exclude the Elm Street Extension because that was postponed pending you know those RightWay Acquisitions and being able to move forward on that project so because
the um notification in the publication included the Elm Street um assessment I just wanted to clarify that the resolution does exclude that so when we get into bonding that's critical that we understand that the
cost is less because of that piece of it okay with that being heard I'll make a motion to move to approve uh resolution excluding the Elm Street Extension properties
second any other discussion if not we have a motion in a second all those in favor signify by I I I all those opposed motion carries I will make another motion to approve resolution 20
24-4 n awarding bid to Knife River Corp for the 2024 Street improvements second any other discussion with a motion a second all those in favor signify by I I I all
those opposed then motion does carry as well on to item number six we got there's one more Motion in here that okay I'll move to approve the supplemental letter agreement with SE to
provide engineering Construction Services for the 2024 stre Improvement second with a motion in second to approve the supplemental letter agreement with SE to provide engineering constructions services for the 2024
Street improve Improvement project is there any other discussion all those in favor signify by I I all those opposed the third and final motion carries now on to item number six the
special event Rock for altimers yes good evening um so staff had received an application from Bad Habit Brewing Company um for their annual Rock for Alzheimer's event the event is scheduled to be held on September 8th um from 1: to 8:30 p.m.
staff has reviewed the request and chief onstein is requiring that two Off Duty Officers um attend the event this year um they did increase the number of attendees or expected attendees which resulted in the increase um from one to two officers a map of the event is
included in the packet um and the request um recommended action is to move forward with the that special event permit move to approve second with a motion a second is there any other
discussion Kelly all those in favor signify by I I all those opposed motion does carry on to item number seven and up update from
connectic good evening members of the St Joseph Council and interested bystanders thank you I'm Scott jig with Kinetic and there are some updates that I want to make the council aware of um
per our agreement we had some very specific things that we kinetic is your uh partner in fundraising for the community center uh that we needed to do as part of our agreement with you it's Our obligation those some of those things
are in the last memorandum of understanding that that we agreed to one of the things that we had to do was was conduct additional training for the members of the Capitol Campaign Committee those volunteers serving on
The Campaign Committee that would be going out and participating in solicitations and in explain in the um the project to interested participants and interested donors on July
18th uh we did that session at Gan um we had good attendance from the committee had it over lunch and had about two and a half hours worth of training um for all the members and we also had it uh available online via zoom and we did
have members attend via Zoom as well well so that that obligation that we uh took on for additional training we did that on July 18th um one of the other things that we said that we would do is is in our
agreement uh our agreement between connetic and the city council is that we would provide up to 80 hours worth of consulting services on any given month understanding that the holiday seasons in around Thanksgiving and
Christmas New Year's inside our our current contract that those holiday seasons are not uh time periods excuse me are not are not prime fundraising time with people gone in the holidays so what
we've done is rather than dividing those 80 hours per month evenly over each of the months we've taken hours from December and hours from November that are not going to be as productive
in November December because of the holidays and we're moving those hours into July August and September where we do have an opportunity to be more productive and provide more services um but but we're maintaining the same
contract terms and billing spread evenly so that way the city is not paying extra for us to to do extra work in July August September you're paying the same period throughout the the terms of the contract it's just this gives us an opportunity to give you more value
without you spending more money for that additional value and that's that's already started and it's and it started in uh in July August and September um I personally am coming in um two days per
week typically as what it ends up happening and then the rest of the team is coming in in addition to the two days on a weekly basis I'm coming in to meet with donors and to meet with the committee the committee itself um
decided that providing leadership the volunteer leadership for the campaign was too much work to expect a an individual in a volunteer capacity to do so the committee creat
ated what they are calling the St Joseph YMCA campaign chair committee and it's a leadership group made up of five individuals with one additional um advisor and counselor
on this the five individuals are that are taking this leadership role and assuming this leadership responsibilities Patty wling um Amy bonfig Carol breze Corey ellt and
reasner additionally uh mayor Rick Schultz has has agreed to come on an ad hoc episodic basis and provide advice and councel to the leadership committee as needed um we had the first meeting of
that Committee in in a formal Fashion on August 1st and I attended as your councel on uh that committee meeting and we started making assignments for each of the leadership committee members so that we could actually start calling on
donors and fulfilling the the asks that are necessary to move forward with fundraising on the campaign so those assignments have been made this today tomorrow and Wednesday are my followups to work on individual scheduling with
each of those each of those members so that's happening the committee has decided it's going going to meet the leadership committee is going to meet every other week on Thursday um and they'll meet in the
morning at 10: here at the government center and I'll be present for those meetings um while the committee is meeting and then the full Campaign Committee will meet the third Thursday um it's basically the same day
as the leadership group leadership group will me in the morning the full committee will meet in the afternoon at 3:30 in the afternoon the 3:30 time period is so that the committee will those committee members that have obligations during the day that keep them from meeting during the daytime
would have a better opportunity to meet at 3:30 in the afternoon so so we're moving forward with that um I will be present at each of those meetings as well to make sure that that we keep that moving forward the rest of my team that are
working alongside me Janelle Johnson has been taking Point um with doing our foundations requests we've identified three foundations that we believe that kinetic
believes uh would be good partners to help fund this request um we're not in a position right now to to to share who those are but I can assure you that we're going through the application process we're starting
to to meet with the funders themselves each of those three foundations will be specific requests for the St Joe Community Center YMCA they are not requests to be shared this from these particular three are not
shared between us and the St Cloud Y and any other projects they're specific to St Joseph and each of those three funders have the potential it it's not defined yet but has the potential of being six figure
contributions to the campaign and one of those three has a potential of being a seven figure contribution to the campaign so we're moving forward with that paperwork right now um and we've worked with the St Cloud y to make sure
that we have the proper EIN number uh employee identification number tax ID number so that that way those found s can actually contribute to the St Joseph Community Center project and have it be designated for this project and solely
for this project so we're working forward with that that was something that the council specifically asked us to do and we're moving forward with that one of the other things that the council asked for us to do is create a systematic approach to
communicating where we are with the status of the campaign and what's happening uh both good bad and ugly in terms of that and we've drafted our first internal copy the the the the words the
content of what a a monthly newsletter might look like for the campaign and we're going through the editing process on that and then now the design process to make sure that it looks good and attractive and folks will want to be a
part and want to receive it and that's happening we still anticipate that being able to to start uh being disseminated as soon as SE uh September so we feel really good about that um this next these next three days and
then uh a week later I'm going to be spending most of my time my Consulting days working with individual committee members to make sure that we've secured individual commitments from the committee members are in a position to
make commitments and then frankly um to revitalize those committee members that that may have for one reason or another stepped back from an active role in the
the committee we've had a few members that have have said you know I'm really busy I'm not certain that this is the project for me right now and and we interpret that as as um I'm not particularly ready to
move forward with this campaign so we've got to go back and meet with those individual committee members and kind of reactivate them as part of part of a role in the committee and that's going to have to be done on an individual basis so we're we're moving forward with
that as well those are the action items that we committed to to the council as per the memorandum of understanding so far we're following through with that um Bob council member loo I will tell you I'm feeling better about my
commitment to you that if it comes time to come back with a proposal I'm feeling that I can defend it to you at that point I'm not there yet but I'm on the pathway sir the jury's still out on you yeah thank you sir any other
questions I I do I do have a question yes um so you said you have three that you're just particularly asking for St Joel why isn't that across the board for any asking is the is the St Cloud still
asking St Cloud is still going through their Grant application process because there are some foundations that frankly will fund the broader Regional scope more than they will fund either a specific project for
St Cloud on its own or specific project for St Joe on its own but if they look at the project as a regional impact um we both will get more money than we would if we tried to get it on our
own thank you and we're communicating really closely on that to make sure that that that those points are clarify do you have a total figure you can throw at us tonight I don't because
I've had two additional contributions and I'm not certain that Lori has received yet so um I'll have that for the next meeting but uh we did get two more commitments that have come in since the last time that I've gotten a report
Okay Kevin anything thank you Scott thank you that was item seven we're on to item eight we have a County Road 121 crosswalk Improvement update uh thank you acting mayor um council members so
uh I was hoping to have something on your agenda for tonight for Action uh however um it is not quite ready yet um as you remember uh staff Council authorized staff to submit an application for safe road Zone funds for the crossing out there at uh
cter Road 121 and Lanigan um so that so the city along with the county applied for the safe road excuse me safe roads Zone fund Grant earlier this year and we have been notified that we were approved for $95,000 um so the state is currently
processing the award to generate the grant agreement I was hoping to have that ready for tonight for authorization um but looks like it was not quite ready so it will be um before you at the next council meeting for official action so this is more of a information on that so that um the application anticipates
roughly 127,000 of construction and that Grant is an 8020 split which leaves an estimated City cost of roughly 32,000 plus any additional soft costs so no action required at this time but we will take any questions yeah the the cost is
127,000 out of 95 so there's 32,000 left isn't the county participating in this at all and it's all our cost uh it is all of the city's costs what the county had committed to would have been uh any additional striping or or
improvements at the at the road but they lended the support uh to to the uh to to the city's application so there was a letter of support from the county but uh this was the city's pursuit in terms of the improvements um in terms of the safety
Improvement okay so the county just gave us a go get him guy okay correct so just to reiterate Dennis because I know that's why you're here tonight the state's currently processing
the $95,000 grant award and they need to create a grant agreement once they create that then that's something that can be given to us and we can vote to approve it so we're slowly working can I question
it's up to the presiding officer it's fine with me just I I appreciate I appreciate all it's been done had a couple more people here one of our gentlemen in our group just had electrodes put in his brain and he had to go home he was having some issues he
was so that's why they left early so I apologize for Tom Scher uh he wanted to be here um but I appreciate what you've done I don't know who wrote the grant that's obviously time was about 20 pages I read it all very well done I we
appreciate that to me it seems like a deal at an 820 so we appreciate I appreciate that the only thing I ask can added it very good very um keeping us informed just keep us informed at the Timeline I had a goal like before the snow flies but I know you've got a
bidding process you know you've you know I you have probably have to pour concrete before it freezes too but just keep us informed that's I don't know do you answer how long the process takes um we're hoping the procurement is
actually fairly quick um what what there may be more of a delay uh is is actually ordering the equipment so uh availability for the council's clarification the what's been considered as part of the scope would have been two
speed zone feedback back displays so the things that show how fast drivers uh are are driving so so the budget included two of those in each Direction uh LED and crusted kind of push button signs similar to what we see right across the street here by by the College of St
Benedicts so there's often lead times with getting getting those equipment so that I'm is probably more of a variable for us than ordering and getting it here get getting it here um since we have the county support in terms of the permitting and working
within the right of way that that's likely not going to be very time consuming so the only the other thing that's going to take some time is actually putting together the the construction documents uh to to be able to solicit the quotes So the design uh solicitation of the quotes and then the
actual execution of the work so um the grant agreement uh we the time frame has it has to be spent by the end of June uh next year so yeah okay that's so we have so we have time um but our goal would be to start the process as soon as the
grant agreement uh is presented to the city and the council we well we appreciate all you've done thanks to I guess it's acting mayor just for tonight just or you hope I guess so but we appreciate all you've done especially I know it takes time the
people that actually write the grants go through the process I know jod Tesh was part of it too and we we appreciate it uh it was was kind of an interesting Summer with the with the extra traffic it was was quite interesting so I
appreciate it so thank you my other people also appreciate it said Tom surgery so thank you Dennis on to where we at item number
nine Department reports anything to report or then we've already covered um I'll go first I just wanted to let you know that early voting starts tomorrow um so normal business hours then we are open on Saturday from 9:00 to 3 Monday 8 to 5 and then next
Tuesday's election day for primary state and federal yeah y okay yep that's up just from a Community Development standpoint uh just so the council's aware our Planning Commission meeting next Monday we have a couple items that
will come forward to the council at your next meeting in August here uh one of them is a Knife River interm use permit uh they're just proposing to do portable crushing of asphalt and concrete and then storage of that Associated material this is for that site that is east of
the Tropic site um so their parcel that they purchased maybe about a year ago um we also have the American Legion um who's redoing the western side of their building uh because we have a allowance on the um total percent of metal um and
they're proposing to exceeded that uh that does require Planning Commission recommendation and Council approval similar to when bad habit Brewery expanded their operation and expanded some of that metal facade um they'll follow that same process and then we'll
have our final draft readings of the short-term rental ordinance and the honeybee ordinance at the Planning Commission level so anticipate that um we'll have those drafts and finalized and presented to Council in September with the public public hearing at the Planning Commission in September and
then lastly our Eda had been reviewing and updating some business subsidy policies uh those are required to go to the council um so we anticipate that will hold a public hearing um which is also required for our subsidy policy at your next meeting in August so with that
I'll take any questions if you have any on any of that I don't believe so you got anything for us Ryan awesome do I thank you guys um mayor and Council
reports I have a couple things to mention uh we just had the Hansen groundbreaking last week and like Kevin myself others were there I thought that was a really nicely presented groundbreaking it's great to see businesses such as Adam Hansen and his
company expanding and growing in the way that they are we have the house groundbreaking the house food and tap Hall groundbreaking coming up in a couple weeks uh so that's open to the public there's also um WR home company is
having like an extension brand or extension company they're starting WR Littles and Co so like pregnancy and baby things probably something my wife and I should go since she's pregnant that's a store opening groundbreaking happening in a couple
weeks and Rhonda left us but her along with the CVB and I think uh mayor Rick uh Mary Bruno they had all noticed the pop- of Splash Pad occur in St Cloud and they very quickly scrambled to get the
fire department involved and we had a splash pad this weekend on Saturday and I thought it was very well attended probably a hundred kids and parents together and everybody that came is held from 1 to 3 just east of City Hall here
of everybody that came they stayed the entire time it wasn't anybody popped in for a couple minutes like it was very well attended it was great to see and St Joe's so Sandy that wasn't very muddy it just all sank in only thing I'll say about that is it
was interesting to see those kids didn't really seem to be affected by the temperature of the water coming out of that hydrant at all I would call that a cold plunge they thought that was a good day but that's all I got if that's all we have then item
number 11 move to all those in favor signify by I I I all those opposed thank you everyone Facebook for