Jose for February 18 6m all rise for the of the United States of America and to the repic for it stands one nation God indivisible with liy and justice for all item number two public comment if
anybody would like to address the council for anything that's not on tonight's agenda feel free to step forward to the podium just state your name and address hi um my name is an SE and I live at 9471 13th Avenue Northeast in St
Joe I've been a resident for about 20 plus years um on two different points in my life life um I am just here because I'm curious and I'm um new to all of this but I am interested in the
um getting more involved in the um Community Center and particularly now I think it's the YMCA and I'm just curious what sort of um where we're at with that process and how I might be able to get
involved um but I really really want to have a lap pool in the Y I am a former employee of the city of St Cloud's Y and um I see that the why could be a benefit to our community as a whole not only as
a community center but also as possibly um an income generating using the pool as um a means of getting aquatic um swimmers and Aquatic teams to host events there and utilize
the facility as more than just a small pool that might have um um means for you know splashing around on a Saturday n day I just feel like we as a
community the side that size that we are could go beyond even St St Joe but more rur to kold Spring Etc so I just have a passion for it I'm want to curious as to where we're going with it and if we're too late the process to have a dialogue
about how it could be an income Revenue um generating facility rather um then a means for um Community engagement thank you thank you anybody else public
comment with that we'll close the public comment period move on to item number three approval of the agenda second and any other comment with that all those in favor
signify by I I opposed motion passes item number four consent agenda I move to approve second any further comment all those in favor signify by I
I opposed motion approves item number five short-term rental ordinance amendment is that for you Nate that is correct so good evening mayor and
counselors for your consideration this evening is a final drafted ordinance Amendment for a short-term rental so I hit on some of these at the January council meeting I just want to rehash these and give some more history in case
uh folks are listening in or curious so conversations really started back in April in regards to our short-term rental ordinance um specifically those conversations revolved around the use in the downtown commercial District um
around May the council explored the topic at a workshop and then from June to September there was many discussions and review of ordinances and review of regulatory mechanisms that the Planning Commission looked at along with drafted
language um that brought us to the September 9th Planning Commission meeting which the Planning Commission conducted a public hearing on um to allow short-term rentals in residential and Commercial districts um the council tabled adoption
of that draft at the September 16th Council and then further discussion happened in November at a workshop where Council directed staff to include language that would require conditional use permits for this use in residential districts
at the January meeting we talked about those revisions that came forward from the council workshop and now we are to tonight February 18th for consideration of the final ordinance again just so um the proposed
ordinance language we defined what a short-term rental is and we also added into the definition of owner occupied housing so previously we had housing that is the principal residence of the listed owner of the property in bold we
added that a principal residence refers to a dwelling that the owner occupies for at least 183 days or more so for the majority of the year we added that Clarity piece um just to further Define and add simulations to what is owner
occupied housing in terms of zoning requirements so in uh the majority of residential and agricultural districts it would be a conditional use permit which entails the public hearing Planning Commission and then Council approval and then the
short-term rental license and inspection uh in commercial districts if the use is secondary to a already existing commercial use uh then it's just a rental license and inspection and then in commercial districts if the use is
primary short-term rental um so the sole use of the property uh then that would be the conditional use followed by the rental license and inspection and this is no different than other similar lodging establishments where we talk about hotels and motels in
our commercial districts they also have to obtain a conditional use permit as well so we kept that consistent um to be fair um across the board uh just some other summary uh we added um some proposed fees tied to the
short-term rental use we also are grouping these annual license renewals into our standard rental license renewals in terms of the time period so the same time that our standard rental license renewals will go out our
short-term rental license renewals will also go out so that way we're not duplicating any efforts we're um keeping that um the time that we're spending on that to a minimum um since we're already participating in other renewal notices
again lodging tax supplies and that's 3% of all stays that occur at the short-term rental um owner occupied is a requirement in our residential and agricultural districts we also require that the short-term rental displays
license and emergency contact information at the exterior of the front um along with their license and again that's just for in case we have after hours calls if our goes out there that there's someone that um they can reach
and then just adding a clear process and definition for our enforcement mechanisms as far as the public I have had and been in correspondence with about four individuals that have reached out two of those individuals are interested in doing a short-term rental
in our commercial District two others are interested in doing that use in residential districts uh there was one concern related to uh I'll call it the duplication of inspections so any lodging
establishment that exist in the state the state passes on required inspections to the county so the department of health will um require that the county inspect those lodging establishments throughout the state and that does
include short-term rental um along with your typical hotels motels um so the concern was related to um from this individual is related to um are we duplicating efforts by having the county
inspect and then also the city inspect and kind of the response to that is well yes there'll be some things that we'll both be checking but we're also really safeguarding our own ordinance and making sure that our own requirements are being met and we don't of course
control any of the state requirements the state's going to have their own process and their own checklists on what they're looking for um in addition to what we are looking for and we want to make sure that we are inspecting these units in accordance to our ordinance you
know for instance the display of the license the contact information and those things um and we also tried to keep those fees very minimum um in terms of what the fee would be charged to the short-term
rental so with that there's two actions that are requested the first action is a motion on the ordinance resolution 20251 which if that's approved that would allow the short-term rentals subject to the drafted ordinance and
then action two is the summary publication of the ordinance uh which we would have to publish and then if both of those are approved and adopted um then we' go into that agenda item six so with that that's my
presentation and I'd be happy to entertain any questions I just wanted to clarify um we talked about residential versus of course the commercial the last time and so were did we come because I cannot
remember when we came down to the end of that conversation with of course the parking for residential versus the commercial that it should be paid for commercial but they would follow the ordinance of the city if it was
residential and then of course clarifying in here which kind of you do a little bit you did do I mean I do have to say you did do a good job but I just clarifying A little bit more with that residence so I I I got the 183 days and
um you did uh specify the certain areas but um it I I just saw you highlighted that pave for that is that also for the residential yeah so we kept that in just to stay consistent and how we are applying that um because any if they
were to add any parking spaces within their site um those are required to be paved um surfaces uh within those areas so we kept that just to be consistent with how our ordinance has been applied and how it um has been enforced um of
course the vast majority of 99.99% May 100% honestly the parking on a residential area is going to take place in their driveway in their existing um areas like garages and things like that um for the commercial
areas that may look differently they may have to likely have to add spaces just depends so yep and then yeah the um definition of the owner occupied that we added that 183 days to again kind of what is owner occupied to further kind
of clarify that yeah because we also understand that um with homesteaded properties too um that there's certain um market value amounts where folks may not Homestead their property um so we didn't want to include
any like language tied to that but hey um if you live in this residence the majority of the year that's considered your you know primary residence owner occupied yep and then um we would have as part of the application process would
acknowledge and then sign off on um that along with other conditions that are within the ordinance so does that answer your question yeah okay I I don't know if I agree with the for the residential is that if if if it's under the ordinance I don't think
they should have to pay it especially they're not going to have 52 million rooms in their house they're probably going to do the two and if they wanted to utilize their rocki or rocked area that should be good enough we shouldn't have to make them paid that but I don't
know how much we're going to push on that or not so hopefully we we won't yeah that's kind of why um it's also like kind I wanted to highlight it too is to you know further expand on that and see if that's is something that
is agreeance to yep okay I excuse me I had one resident bring up um that the contact information being posted outside of their house would be a little too invasive on their privacy but I'm okay with keeping that language in there because I'm thinking
of like our police and fire like if Dwight needs to come upon a house for any and all reason and he needs a contact a homeowner now or somebody that could be like the owner of the residence like they need to have that information accessible and like similar with like our fire department if we come upon a
structure fire we want to be able to contact a homeowner immediately to know is there somebody in the house that we should be aware of so that was a little bit of feedback that I'd gotten from the public but I don't believe we should really move on that like we need to be able to contact the homeowner if there's
emergencies and one thing we could do is in terms of the display of their license is we could have the license on the front and then there could be a flip side or a backside um that displays that contact information so it's not like
right out there you know you'd have to flip it up or you know the PD would would know to do that but others may not you know so that could be a way to maybe mitigate that a little bit sure so Nate are we saying like the license and these
phone numbers are going to be like right below the doorbell so yeah it have to be in the front entrance area correct so the yep the license displayed there and then the contact information yeah only when someone's only when I'm renting to
somebody when I'm living there and I'm not renting it I can take it off the nail and not have it there yeah I you know I guess we don't specify that it has to be displayed like the entire year so that I mean that could be just when it's being rented is
what I assume this means it could be applied that way yeah i' like to hear other thoughts on that well if I'm only renting it for a month yeah I'm not going to be hanging a sign it looks kind of tacky for the other 11 months and I mean I think it goes back
to the purpose of why is it being displayed why are those contacts if it's if the use is not in use then what is the need to do that um so I think it hits on that and aligns with the
purpose yeah and then Lori how do we know we're getting all of the lodging taxs from the bed and breakfast and from the roadway in I mean we don't audit them we just take their word for it when they send in the quarterly sales
results right they give us the the form submitting what their um net receipts are so I guess is it a form they file with the state or just something that comes off their QuickBooks something that comes from their system
Andrew Adam you guys have any comments the um displaying how are you going to keep that weathered yeah so it's really up to the property owner to display that in a weatherproof so there's no going to be no
standardized form it's just no I mean we've talked about when we issue the license that we could um you know at least maybe issue it where it's laminated um but as far as like what they display it in and how they display
that whether it's a frame or whatnot where not we didn't specify that um but at least if we laminate it that could you know provide something [Music] so there any other comments would we have a motion to move forward
with this I move to approve ordinance resolution 2025 d001 a second any other discussion all those in favor signify by I
I all those opposed motion passes and then go ahead I move to a mo uh to approve the resolution of 20255 which authorizes the publication of the summary of the
ordinance second all those in favor of moving to approve resolution 20255 signify by I I those opposed that passes as well we move to item number
six all right I'll take the first half of this one so uh this follows uh your actions that um Council had just made in regards to the short-term rental so uh for fee schedule uh we have to make some updates to our fee schedule and add in
the amounts tied to short-term rental uh this does require a public hearing and there are two actions tied to this there's a action to approve ordinance resolution 20252 which would approve the license
fee rates and then the uh secondary action is to approve the summary publication 20257 uh for short-term rentals the drafted fees include an annual license rate of $100 for that first short-term
rental unit uh any other property that has more than one short-term rental unit it' be $25 uh per unit we also tied in a $50 reinspection fee that reinspection fee follows our standard reinspection
fees for our standard rental license again we really try to keep these rates um as reasonable as as possible and to just cover you know our basic uh cost with that um this of course does not include if the property needs to obtain
a conditional use permit or other uh land use actions um then those would be in addition to those fees so I'll stop there and see if there's any questions for short-term rental fees if not and I'll hand it over to Lori who can talk about the second
part any other discussion before we open the public hearing well Lor's got to go first on bulk water yeah I I'm sorry it's all right believe we're good you can go ahead Lori on the bulk water fees um we have a system it's called the water
salesman when we built the water treatment plant out on 94 um that came with a like a little credit card system um um contractors could come to City Hall and buy this Con uh this little credit card we would load um gallons
basically on this credit card they could go to this water salesman and load up you know the gallons of water that they need to use for I don't know Street construction or farming or whatever their purpose is um the software to run
that credit card machine and coordinate with the water salesman is no longer um um supported um between us and Public Works we had looked at upgrading that and it would cost at least 70,000 we just don't sell enough of
those cards for us to be able to do that so um internally we we came up with a system where Public Works kind of goes out there and monitors um the usage for contractors to still draw that water and then they'll turn over and um
turn in that slip to to us here in admin to Bill out the usage so when we did that and we no longer sold the cards we got rid of the base fee um because we weren't selling that credit card um but we realized that we weren't covering our admin costs when we got rid of that base
fee so we want to go ahead and uh replace or add back in that base fee basically to cover that billing process that we're having to do now and tracking those usages so it's basically just to add Back That Base fee
so how much is it uh we are I proposing $15 I believe it [Music] was well then with that I believe we can open the public hearing if anybody'd like to make a comment about the fee
schedule amendments you're welcome to come forward Joe speaking of the mik forest Joe if you have a card already if you already have a card yep I got two my son's got one too Lori can you feel that pay again
or it was on the honor System before last year yeah the the cards themselves are inoperable well I understand what was it a onetime charge when I got the it's a one yeah yeah but the the base fee Now
is really just covering our time you know our maintenance staff has to go out there and monitor the usage turn that in we have to turn around and bill it out I already paid the base fee because I have a card that base fee that you paid was basically for that
card which is no longer good so the base fee that you would pay now is going to be for um us the administrative time that it's taken us now to to manage your future your future purches I used mine
for about five or six years I think previous it's it's really for us to manage the future purchases that you have what if I still have money on the card we have no way to even track that I figured that so okay thanks
sorry thank you Joe seeing nobody else come forward we'll close the public hearing for the SK B schedule Amendment do we have a motion to approve ordinance resolution 20252 so
moved second any other discussion all those in favor signify by I I opposed motion passes to approve the summary of uh
20257 correct yep second hearing a motion in a second any other discussion all those in favor signify by I I all those opposed motion
passes believe we are on to number 7 2025 Street improvements and feasibility report good evening um I guess maybe by way of introduction uh this is a followup to the December Council
Workshop meeting that we we had uh council at least the members that were present at the time uh may recall we had uh a discussion on several Street locations that uh this is happens to be the third generation of uh the city's pavement maintenance plan so we have a
document that helps guide pavement maintenance activities based on the age and condition of of the streets so it helps us from a orderly perspective prioritize projects and and help budget for them and so each year we have
several neighborhoods or several streets that are identified in this document that would be at least candidates uh for uh a maintenance activity and so the December Workshop meeting we had discussed or reviewed those project areas uh oftentimes counselors will be
aware of other areas in in the community that might uh uh be in need of Maintenance activities and so those all get discussed and we prioritized in December The Next Step the council took was to order what we call a feasibility
report so it's a document that uh is actually required by the state statue 429 uh that that governs um special assessment so it's a public process that we follow uh when the city is going to entertain a a public
Improvement um tonight so you have you have in your packet the actual document uh Bryce is going to walk through uh a slideshow here at least the highlights of uh of of the feasibility report and provide an opportunity if the council has questions so with that we'll switch
here to to Bryce to walk through the uh the highlights of the feasibility report all right thank you Randy uh thank you mayor and Council as Randy mentioned I will be presenting the feasibility report highlights for the 2025 Street improvements so these are the project
locations we have 4th Avenue Elena Lane Ellie Court 12 Avenue Southeast AEL Street East AEL Court East 13th Avenue Southeast Pond viw Lane Eagle Ridge Drive Eagle Ridge cour Dale Street East
Callaway Street East 8th Avenue Northeast Minnesota Street West Third Avenue Northwest and a section of the Minnesota street trail those streets are shown here mostly in purple the areas in purple are
proposed to have an edge Milling overlay performed and Minnesota Street this section is a rural section with no curban gutter so Edge Milling is not necessary we're proposing a overlay on that section and uh shown very slightly
here in red is the Minnesota street trail that extends from roughly here down Minnesota Street and then along Cat 2 and across Interstate 94 this is a typical degradation curve
curve uh for a pavement life cycle so we have time on the x-axis and the pavement condition on the y- AIS and all this is demonstrating is that by performing maintenance tasks at a certain time you extend the life of your road so as the
condition of the road goes down we perform a seal coat and the condition continues to deteriorate at which point we could perform an overlay um but if nothing is done as you see in this black line there is a point where the condition of the pavement
starts to uh increasingly degrade to the point where you have to rebuild the road so that's all part of the uh CIP that the city has is performing these maintenance tasks at certain points of time to maximize the life of your
roads so first we will look at the uh section Circle here Grace View Estates hey Bryce can I ask a question yes what does RSI mean on that previous graph remaining service interval okay
thanks so again we have Grace view States here so Able Street East is on the on the West Side here AEL court is this culdesac here and then 13th Avenue begins at Able Court and extends
down to the east and south so the existing conditions and proposed improvements uh this area was originally constructed in 2003 it's approximately 22 years old it is a 36 foot wide Urban section with curban gutter uh consisting
of 4 in of binous overlin 6 in of aggregate base this is a 9 ton design uh the most recent maintenance activities were uh crack seal in 2020 and aggregate seal coat in 2020
one again uh we are proposing an edge Mill and a 1 and 1/2 in pinous overlay along with adjustments to water main gate valves and sanitary and storm manholes as needed as well as curb patching uh as
needed this is the proposed typical section so again um we've got a 1 and 1/2 in pinus overlay so what we would do is is Mill an edge that's eight or Mill a swath
that's 8T wide to give us to give us an inch and a half to an inch and a quarter Gap at the curb lip that the bituminous pavement can tie into so we're tying into the curb lip flush and then we would extend that inch and a half overlay all the way across the existing
pavement this is a lane a lane so this is exhibiting a normal wear and tear we we see lateral and uh horizontal transverse cracking uh so this this is the normal looking Street for this age one of the
reasons why we like to show this Photograph often when we get into the public hearing and some of the existing council members um have heard this before where they say well gez that street looks looks really good why are we investing in an overlay um and the reason being going back to that graph
that Bryce had up earlier when the street is riddled with potholes and cracked it's kind of beyond that point where we can effectively overlay uh the street so we are looking to Overlay a street when it still has uh a good
looking surface condition and so what pictures that Bryce were showing cracking is normal especially large block cracking is normal but this is the the opportune time for us to to look at an overlay not when it is riddled with
pot hes by that time we're usually having to take the whole pavement out or completely reconstruct it so timing is kind of the key of at least when we're looking at a maintenance maintenance activity that's the middle part of that curve where you see the the degradation really
increase that was Elena this is Fourth Avenue Southeast looking very similar all right next we are going to look at the pawn View neighborhood so this is actually part of the Pond View subdivision as well able and 13th um but
this is probably more known as the pond viw neighborhood down here so here we have 12th Avenue Southeast Pawn viw Lane Eagle Ridge dve e Eagle Ridge Drive and Eagle Ridge Court so the fifth
edition was originally constructed in 1998 so that's sorry that's a typo there so that would be uh the the northernmost section so Eagle Ridge Drive and Eagle Ridge Court were constructed with the sixth
subdivision of the Pond View Edition sorry the fifth the fifth the fifth edition rather sorry that is correct so 13th able was constructed as part of the fifth edition in 1998 the sixth edition is the northernmost chunk
of of that southern section that I just showed Eagle Ridge Drive and Eagle Ridge Court that was constructed in 2001 the seventh edition was constructed in 2003 and the ninth in
2005 these are all a 36 foot wide Urban section there's a little bit of a thinner pavement section on the fifth edition able in 13th that's 3 in of binus over 5 Ines of aggregate base as we move South uh the soils were such
that they required a thicker section so in the sixth edition we have a 4 in of bit over 12 in of aggregate base with fabric and drain tile and the seventh and Ninth editions have 4 in of binus over over 6 and 8 in of aggregate base
in Pond View and 12 respectively and then we also have a 12in granular structural subgrade section again with the geotextile fabric and a 6-in drain tile uh that functions is is keeping that pavement section dry draining the
water ground water out of it the most recent PVE uh maintenance activities were crack seals in 2020 and aggregate seal coat in 2021 again here we are proposing an edge maill and 1 and a half in pinous overlay curb patching as
needed here again we see the typical section for for these streets showing the 1 and a half inch pinus overlay similar to what we had before the only difference being the width of the street and some photos this is 12th
Avenue again exhibiting normal normal wear and tear normal cracking and pawn View Lane same thing so there are areas where uh these manholes have grown a little bit over
time sometimes takes years and years for that for that soil to to Really settle so these may be areas that we would look at doing a full a full depth adjustment uh pulling the casting off putting new rings on and patching around that before the
overlay occurs this is Eagle Ridge Drive again normal wear and tear all right now we will move on yeah absolutely Avenue uh and looking at the map and the
packet when did 12th Avenue North of where we're proposing to make these changes get constructed I'm just north of here north
of our take off point yeah I mean I'm just why are we doing just that part we wouldn't be doing all of 12 like up to Baker or something I'm trying to get my head wrapped around that idea of just doing this one chunk of 12 instead of doing it all the
way to Baker or to Minnesota so was it that Pond View went in first so I I can take that a little bit um yeah those those additions were built at different times I don't have the I
don't have the exact time um in my head but I believe believe the stuff to the north was resurfaced [Music] in four years ago four years ago yeah four years so so it is definitely age oh
so the stuff north of there already went through a millon overlay yes correct okay so 12th Avenue this part of 12th Avenue is getting caught up correct good enough that's all I had I'm anticipating phone calls from people I know on 12
all right so now we'll look at Eighth Avenue and the Cloverdale subdivision Callaway and Dale down here so the Clover Cloverdale Estates again Callaway Street East on the North
and Dale Street on the bottom here and then we have 8th Avenue Northeast from County Road 75 to Minnesota Street East Dale and Callaway were last reconstructed in 2005 with a sewer and
water project they're approximately 20 years old again these are a 36 foot wide Urban Section 3 and a 12 Ines of binus over 6 in of aggregate base 8th Avenue was last reconstructed in 2006 that is a
30 foot wide Urban section with 3 and a half inches of binus over 8 Ines of aggregate base this also has an 18inch granular borrow structural subgrade section maintenance activities on Dale
and Callaway Street include a 2020 crack seal and a 2021 aggregate seal coat propose improvements here same as the other areas a 1 and 1/2 in pinous uh overlay after Edge Mill curb patching as
needed uh eth Avenue the crown is is settled a bit as well so that may require a leveling course prior to the inch and a half overlay again we've got our typical sections here for a 1 and a half inch overlay so this would be an area that we
would look at patching you can see the deterioration of the pavement which is is more common at intersections with slower moving traffic turning uh so this is an area we'd look at performing a full depth patch prior to the inch and a half
overlay all right next we have Minnesota Street West and Third Avenue so Minnesota Street the section uh that we're looking at is shown in green here and third Avenue Northwest the
section we're looking at is shown in purple Minnesota street was last reconstructed in 1974 but it was last overlaid in 2012 and 2002 uh West and East respectively so that's what this red line is delineating
and the reason that we would look at overlaying this section now is just to tie everything into the roundabout project so we would actually not propose performing this overlay until next June next late May or June after the
roundabout is complete we want we want to let all that construction happen and they can uh you know beat up the existing pavement we would come through and overlay it after that project is complete 26 yes so we just phase it so
that it would carry over into same project next season same project but we just Define that time frame that that work would be per oh we approve it now it gets bid now too correct oh okay so that would be defined in the contract documents and they'd understand that that would be paved okay next year yep
the county depend St what the detour is going to be for that roundabout uh I don't know if we want to say definitively but but they have a they have a plan that will it'll be more cutus or around because we don't have a
lot of ways to to bypass um Minnesota so this would be the the best course of action to do this in 2026 not try and run them at the same time we could the concern would have been you know even if it was the same it could even be the same contractor that
ends up doing both work but because the county will be bidding that project separately of ours we we we really couldn't take that chance so we'd rather come after they're done versus be their first and Okay so so Minnesota Street West is a 40 foot
wide rural section no curban gutter water drains right to ditches with a 3 and a half in of binus overlying 6 Ines of agregate Base Third Avenue Northwest was last reconstructed
in 2002 that is a 30 foot wide Urban section three and a half inches of pinus over 8 in of aggate Base maintenance activities on these areas include a 2014 crack seal and a 2016 aggregate seal coat um again we propos an edge Mill and
1 and A2 in overlay on Third Avenue because it has there's an urban section Minnesota street we don't need to Edge maill we would propose just overlaying the existing pavement and then shouldering along there to reconcile the the height difference that the added
pavement um would create curb patching is needed as well as Ada pedestrian ramp improvements on Third Avenue Northwest and Minnesota street at that intersection here we have a typical section you'll see Minnesota Street rural section no kban gutter so again we
would we would overlay an inch and a half across the whole thing and then added aggregate shoulder to reconcile that that difference uh finally we have the Minnesota street trail so again this faint line in red here along Minnesota
Street tokat 2 and across Interstate 94 is the Minnesota street trail that is a 10-ft wide rural section that was constructed in 2016 and has two and a half inches of binus over six inches of aggregate base this we would propose to
have a fog seal which is essentially a similar product to the TAC coat that goes down in between binous layers uh it's a it's a liquid it's a liquid um petroleum product that's sprayed on that essentially just rejuvenates the surface
and gives you a a new Surface seals seals a lot of the micro cracks in place uh and again going back to that that graph uh curve that we showed at the beginning of the slides it it just is going to push out your your maintenance
activities on that pavement when it comes to pedestrian Trails our our Toolbox isn't as deep for example we can't or we generally don't seal coat or or do chip seals on Trails because the the texture of the surface isn't smooth
and so roller Bladers bicyclists um don't like that as much so we don't have as many tools to to maintain our pinous surface on Trails like we do as a public Street and so fog seiling we we will typically do that I
want to say since 2012 any new trail that we build will actually include a fog seal as part of its original construction so we help really seal it up tight and then we'll come back and do several years later another fog seal so we found that to be an effective as has
the state as an effective tool to help maintain or lengthen the life of our of our pedestrian Trails this is the typical section uh again just showing that fog seal on top all right probable costs or construction
cost comes in at $736,000 with our contingency feasibility report design engineering legal fiscal administrative we have a total project cost of roughly $1 million so these are just the areas
broken down uh or the cost broken down by area so again with the improvements listed as well so is this number we're looking at the 1, 15,000 is that for what's going to happen in
2025 this would be the whole project including the green part of West Minnesota correct okay and again these are these are our Engineers estimates at this point so nothing has been designed you haven't gone out for public bid so we're still working with engineering level estimates
at this point yep all right so Project funding again we have our project areas listed and then we've got our preliminary special assessment Revenue projected Revenue here along with the city subsidy and then our total for each area so as it
sits now for the city's assessment policy we're looking at roughly $600,000 of assessment revenue and $400,000 of City subsidy what we will typically see or at least what the the city's practice has been in
the past is if the project moves forward and we go to um say design uh the city council has typically ordered in an assessment benefit analysis that's the special appraiser that comes in takes a look and sees or takes a look and you
appes on the increase in market value due to to the Improvement what we typically see then is so so we start out with projecting special assessments up to to 60% so that's when we calculate based on your policy the maximum level
of assessment at 60% and what typically happens is it often switches that uh that amount of special assessment revenue is reduced because the uh special assessment appraisal determines a lower amount and
so we would typically see the city's subsidy column increase but at this stage we calculate those special assessments based on your policy which says a maximum of 60% level of assessment so we're going to have another meeting we'll show some other
numbers yeah so the next meeting that we'll have your action tonight if this moves forward will be to schedule the public Improvement hearing so we basically have a similar slideshow as this to present the project to the public give them an opportunity to ask questions um but at that point we're
only giving estimates and preliminary uh indication what those assessments would be the second hearing is the special assessment hearing and by that time you've done the the special benefit analysis we would typically have bid the
project so we have actual contract costs and then we move into that that special assessment phase so kind of progressively get more accurate numbers as the project proceeds a little further down and then on Minnesota Street West
most of that on the South side's owned by the sisters do they pay Street improvements they would now so as you may be aware that that used to be County Road 2 and so after 2012 that was a turn back to the city so now Minnesota street
is a local Street and at least following your policy you would be levying special assessments to the extent that benefit is is is demonstrated so we would propose to Levy an overlay um but it remains to be seen how
much of that Frontage uh will be benefited by the Improvement and Lori have we collected Street Improvement assessments from the sisters in the past or the college in the past yes we do um yes so tax exam
properties are eligible to pay assessment all right these would be our preliminary special assessment rates again broken down by area so what we ended up with was a 27 to 30t wide Street overlay so
that would be Third Avenue 8th Avenue and Eagle Ridge Drive and Eagle Ridge Court and then we have a 32 to 33 foot wide overlay and so these these widths are the binus with so I was referencing a
36t wide Urban section when I say that um we typically call that a 36 foot wide section when we're looking at the face of curb to the face of curb really the whole area that you could drive on uh but when we're looking at this we're we're looking at
the pinus width so that's why this 32 to 33 foot wide Street overlay label is here uh so that rate is $30.6 for the area shown and then we finally have a 41 foot wide Street overlay on West Minnesota street at
$26.59 cents per linear foot any questions here yeah we we're showing it at that 60% level so I you know in in theory this hopefully is a maximum amount and then typically we were able to
demonstrate those assessments come down uh as as the project progresses if you would and those numbers are per foot per linear foot of front edge yep all right and finally we have our
schedule so we sit here tonight on the 18th so as Randy mentioned before the action before you would be to receive the feasibility report and order a public hearing public Improvement hearing as Randy mentioned that's the first that's the first of two required
hearings in the chapter 429 assessment process uh so we would propose that hearing to occur on March 17th if everything goes well uh orders for plans and specifications would be ordered at that time uh this would give us an
authorization to go out for bids April 21st and declare the cost to be assessed and set a special assessment hearing date on April 21st as well uh we would then have a public bid opening on May 22nd as well as our special assessment
hearing I think actually special assessment hearing maybe later than that um Council May award the contract on June 2nd looking at a construction start time in July and the project would be substantially complete in June of 2026
after that Minnesota Street overlay is completed with construction being fully complete in July of 2026 um with that I will take any questions so I don't know how a contractor can bid on something they're not going to build
for over a year that's the only thing I mean it's none of my business how to run a street Improvement business but you this must have H this must be standard operating procedure it it is particularly if we have a construction project where we're building utilities
say one year and we typically will hold off the final layer of black top just in case there's any settlement and so contractor has to account for Paving uh that final layer in the next year so it does involve them making some
assumptions as to what's the what's the price of oil or what you know what's going to change in terms of materials um but that is fairly standard operating procedure for us and then when does the letter go out to the residents at a public hearing on
March 17th at least two weeks ahead of time okay I think it's like 14 I mean the sooner the better we don't want them to get it on March 15th right right right right yeah there's statutory requirements on when we are required to send it
out so we do try to build even with the schedule that Bryce had shared we do try to build enough time between Council actions the administrative time it takes to assemble all the letters and get the notices out so we don't try to compack that schedule too too
tightly any other questions guys or do you know that the main is going to be good under these binus improvements so that that's a fair question we fig we'd want to have a subsequent convers ation with that so
some current events have have uh have maybe raised the question that councilor schnettler asks we had a water main leak that developed uh actually twice uh in his neighborhood once in 2024 once in uh fact if I can steal
the steal the screen here from you so what what we're typically doing to try to answer that question directly um certainly we're we're coordinating with public works if there's uh an operational issue that's happened over
time we would not typically expect in the life cycle of a street so we're talking a 20 to 35 year life cycle typically if the utilities are are within that 20 25 year life frame lifetime we would expect a longer
duration uh for for the the water M to to function if you would so in this case uh all of these neighborhoods the the utilities are a similar age of the streets 20 to 27 years old for example
and so that's still within the normal operating time frame uh of a of a pipe or utility now we have had uh both in in Adam's neighborhood um in in Northland we've had uh two breaks uh on gum tree
we've had one that we're aware of in Northland Heights or Northland 7 and then we've had the one that has been more recently on our radar uh the watermain breakes in the Morningside neighborhood so we've had uh
two two breaks on um Hill Street and then in 2024 we had a break at um at Iverson Street so the council may be aware we had um most recently in fact we
received the report in December um just after we had our Workshop meeting on on uh the street improvements we're were trying to identify whether or not there was a uh connection to that corrosion to the uh cathartic protection system uh
with with the high pressure gas main uh that report came back that they did not establish an electrical connection between uh the gas Main and the pipe um and so I'll show you some a couple of
photographs here at least what had been leading us to that's this this is the one that just happened up by Adam's house uh this is what we're looking at here is a section of pipe this is a a mechanical joint uh so you see
bolts and this is where uh the pipe is inserted into a fitting in this case an actual te and the source of failure looks to be that we had corrosion on what's the part is called a gland and so this is what holds the pipe
inside the female uh section of of the uh of the fitting as you can see the actual exposed threads uh of the bolt and the normally that that gland would look something like what you see on top and you don't see that same structure
here so this was the source of the leak in in um 2025 this looks a little different um this was actually Ryan this one was from the year prior right this was the
first section by uh Adam's house where you can see some corrosion on the actual pipe surface uh itself the um other photos I wanted to share or at least to try to contrast
you see the the pocking or the the pitting on the pipe so this was this was the leak in 2024 on Iverson and this is this type of of marring if you would um is often associated with that electrolysis that I was describing so
that's what was leading us to believe that maybe there was a connection with the cathoic protection system um we also see some pitting uh in the actual pipe surface itself or the exterior of the
pipe so um we've been kind of work we have been working this somewhat progressively we're trying to get the connection see if there was a connection with the electrolysis since that had has not um
proven itself uh our next step we have a we've solicited a proposal uh from BR Intertech to collect some soil borings uh in the Morningside neighborhood so that we can test the soils around the pipe we took bag samples uh with this
most recent uh repair in front of Adam's house so those those two soil samples have been submitted to the lab and we're awaiting test results on those as well to determine whether or not we we have what the other scenario that can cause this kind of damage is what we call uh
hot soil soils or or corrosive soils where the soil type and the interaction with the pipe causes this level of of of corrosion so all of nearly all of the pipe in St Joseph since you've had a water main
system has either been um cast iron pipe or ductal iron pipe ductal iron pipe is its more recent brother if you would um cast iron pipe was starting to fall out of favor maybe in the 70s because it was is very brittle in our climate and would
tend to tend to Shear so ductal iron pipe replaced it but this has been the first instance uh of of all of the pipe that we have in service where we've started to see U this type of corrosion so this is something new for for us or
for the community um and so now that we've likely eliminated electrolysis now we're going to test to see whether or not it's a hot soil condition but we don't have those test results back yet uh and that's going to likely occur here
over the over the next month or so so that was a long- winded answer but typically either we're seeing a performance issue where there's a history of breaks or leaks um we would not typically expect to see that with 20
to 25 year old pipe uh your assessment policy describes the useful life of a pipe uh PVC or or a ductal iron pipe is 40 years and so until we would get to a 40 or 50 year old pipe would we start
more seriously considering a a utility replacement if you would unless there was an operational history of or problem with it um and certainly there are examples where ductal iron pipe has been in service for more than 40 years uh 80
to 100 years you might see the duct iron pipe industry describe that their pipe will last that long so um but from us from our standpoint when we're evaluating Street improvements um typically we're not
having to to evaluate 25y old water or sanitary sewer as as being a a risk of failure at that age so is that 50-year old one on Maine uh Minnesota is that a concern or is
there a test to be for that so it's less of a concern only from the standpoint of most of Minnesota street has been sand and gravels and much of St Joseph is is sand and gravels and so some of these areas that we're finding
this type of corrosion occurring we have much more suspect suspect soils uh your neighborhood of nor of of Northland would be one certainly the what we're seeing in the trenches from the Hill Street area morning side uh is is is
also similar but and in this case as it's my understanding that the soil type rather abruptly changed right around Hill Street because if you go to and Kevin probably remembers this when we built uh uh Field
Street plenty of sand and gravel uh on on Field Street and in parts of College Avenue and as we got further south towards uh Kennedy and and Lanigan in the schools the materials change again um but where we've had sanded gravels to
my knowledge we haven't observed any type of leak break uh or other operational problem with with either utility sewer or water so consequently um again based on our actions or the discussion with the workshop meeting back in December we
don't have morning side in the street Improvement area you likely noticed um because we still wanted to work through identifying the options for addressing the water main questions I think that may have been all of our questions what action were you
seeking from us again Randy so tonight uh the there's a resolution before you to receive the feasibility report and schedule the public Improvement hearing um that would be our our next step 2025 006 is the
resolution can we see a motion on that by anybody I I motioned on 2025 26 006 006 second any further discussion all those in favor signify by
I I opposed motion carries thank you Randy thank you Bryce moving on to item number eight Department reports do we have anything from Dwight Jeff Ryan
Lori I have three things real quickly go for it so last meeting our Planning Commission discussed the idea of having a potential student liaison involvement um as part of their commission and they were supported above that I know that
probably requires further dialogue and discussion from Council and mayor in that but just want to update uh the group on that and then second item I have is there is some legislation that's being authored and um there was an email that I think David had sent out earlier
in regards to the Coalition of Greater Minnesota cities um they support this uh legislation as well it's called Uh Senate file 1339 and it's tied to authorizing funds for housing um I know that the council
has had a strategic goal and priority for housing um in the community trying to facilitate that um so I'll be um testifying in support of that on Thursday um and as it's authored right now would be $20 million that would be
appropriated for this housing program and it would essentially act as like our bdp for industrial or that stands for business development public infrastructure Grant but housing so um
the there's some pretty good support for that and then the last item I have is I will not be at your next meeting I will be out of the office that entire first week of March so that's all I have I was just going to let you know I'm also out the first week in March so
we not be at that meeting either spring break reports um I have something to report but do you guys have anything I just have a question for Dwight our new part-time officer is he on on boarded and picking
shifts absolutely right Vic is that his name correct yep with his experience that he had with the county and obviously working in the city of Avon part-time knowing our computer system taking calls for the last 25 plus years we gave him about two or three
orientation shifts to St Joe and made sure he wasn't on by himself for two or three and he says I'm good to go so and he didn't have to go through a swearing in process here like other officers have is that an oversight on our part or is that something he didn't have to
do yeah I don't really know on that one I I don't know if that's just kind of a full-time thing or because he's kind of like temporary seasonal how that works I I think he should be sworn in yeah I think that'd be a good thing to do because we don't know how long he'll be part-time and he is part of the
force right correct yeah so just maybe talk to David about that well the one thing that I have to report a couple things um I have three mayor forums coming up so if you guys don't get to hear me enough uh we're
having one tomorrow morning it's a multi-m area for it's going to be at the St CLA Chamber of Commerce at 7:30 tomorrow morning bright and early um our little Metropolis is going to have all six Mayors there discussing issues for
each City so if anybody wants to I don't know if that's going to be zoomed online but attend in person and listen to all of us including me you're welcome to uh I'm also hosting a maror form at St Ben's February 26th at 6m so faculty
college students and anybody from the community can come and just open mic interrogate me acost me ask any questions that you'd like um it's not going to have any scripted questions just one hour of open mic to allow people to get to know me and ask questions about the city and then just
to allow that venue for the college students and faculty I'm also doing one at the LA play at March 6th at 6:30 so if people want to beverage and feel more comfortable on that setting they can come visit me March 6 at the LA play at so I have a few opportunities for
residents to get to talk to me and ask questions but if that is it for mayor and Council reports we are now going to enter into a closed session so pursu to Minnesota statute 13d do5 subdivision 3C the city
council is in a closed session to discuss the potential P purchase of par parcel 84537 n5200 located at 423 forth AB Northeast St Joseph Minnesota
56374 today's date is February 18th 2025 those present include council member Kelly binek council member Kevin kusner council member Adam schneidler council member Andrew money myself as mayor City administrator David Murphy city clerk
Kayla Klein Finance director Lori Bartlett and police chief Dwight fenin e e e e e e