Walking down the hall. Yeah. It is perfect. Thank you high calling the thank you all the stuff. That's what I'm going Finance and Budget Committee of the Sample City Council to order. We have. 5 present to absence absences being Councilmember Bowie and Councilmember Johnson. Today we are having 2 presentations packed and sort of one power points. But today we are reviewing everyone's favorite department. The office of Financial Services and presenting from that department. We welcome our interim director Fessler locks and to present the 2026 budget for a So welcome to the chambers. This will pretty dense. We're going to roll in and we have 90 minutes. I kinda suspect. Going fill that time. So we'll kick it right off to you. Thank you so much for joining us today. Great. Thank you for having
me. I really appreciate for the record, my name is and the interim director of the Office of Financial Services. Looking forward t sharing the great work that Lss does. And talking about our 2026 budget proposal. After my presentation, Michele Buck o Woods will come and present on the ci the budget. And then after Nishelle Neil Young hands will present at city debt. So we do have a lot to get through. Happy to answer any questions that come up. So first, just for the agenda, I'll be giving a summary of the 2026 budget if s reviews key highlights and a budget happened 2025. Get into details of the 2026 budget spending have to use as well as some are updates. And if it's about 7 news. So our high level executive summary first, I want to start by saying what
a privilege it is to work with the very dedicated, highly skilled and inspiring team at the Office Financial Services. Our Department is responsible for the daily functioning of the city all the money cash that moves in and out the city and all of our programs, the accounting for every transaction planning spending and hearing to budgets, investments, debt management, major capital projects, real estate projects that actually and if will, we have really diverse set of worked and our grandstand, which I'll talking about more. And so we're responsibile just really a high level of work of the city and making sure that the city can function in our work is really a foundational. So just super grateful to work with this team. So in addition to that are 2026 goals and priorities. I really focus on
prioritizing our staff, staff development and succession planning a meeting or hiring goals. We're constantly thinking about and implementing ways to innovate increase our efficiency a key projects that we've been working on We're going to keep working on advancing in finalizing a citywide finance manual. Continuing the timeliness that we've gained in our annual financial reporting. Advancing or electronic payment projects and create more efficiency there and just ongoing process and policy documentation. We're also really engaged with supporting long-term planning by departments related to grant funded initiatives in the coming year, shift a priority bsed budgeting. And then just at a high level, changes from 2025. In our general fund. Our general fund allocation is increasing slightly by about $34,000 U.S..
there are several productions and shifts and increases that total that 34,000 so I would get into those details down. So to recap for 2025 budget and it's been a really big year assess. 2025, we high-level account position from special funds into the general Fund. And person support citywide grants. So that's been super important. And that's been fully staffed all year. Tere is a similar shift from I'm on the Office of Financial Empowerment Team for grants. So I grant funded position and the grant was ending into this city general fund. That's been staffed years. Well. Also this year, an $80,000 was added for events the events festivals grant program bringing that total budget 255,000. And that remains unspent for the year. In Twenty-twenty, Faisal assesses attrition. Budget was
increased by 96,000 bringing a total education budget a little over 300,000 and one thing to note here so well, Fs has over 90 s to use only 30 of these are funded in the general fund. So to me and attrition, budget of 300,000, we would have to hold about 3 of to use open per year, which means our attrition rate would be at at 10% for those their 30 s s kind of looking lng That's not a super sustainable rate us to keep kids. 3 out of 3 positions open all year. So in MAY 26 proposed budget. We've reduced our attrition budget. Also in 2025. There where investments related to climate initiatives, fte was added for climate action coordinator and that's staffed all year. And then fans were also added for the powerful impact and then finally, as
you're all aware, 2025 has a really significant year. There's been a time huge financial pressures on the city and with us has been really leading citywide efforts to limit spending for the rest of this year to ensure that we come in on budget citywide. So update on recent initiatives in the 2024 2025. Budgets o s had a significant investment of for new grants to so we've added 4 Ft is over those 2 years. Grant's tractor guess administrator that specialists and then our accountant position that I just mentioned all those positions have been fully staffed. In a short amount of time, that scene has really accomplished an incredible amount work has been a huge value add for the city to have small but mighty So the key accomplishments are highlighted on this slide,
including. Supporting 27 and a half million dollars in department led Grant submissions this year and over 73 million dollars in federal earmarks. Admissions. Supporting across departmental grant spend down this summer that ensured and that the city fully sent a grant that would have otherwise go back to the state and allowed us to have some really much-needed general fund released in that process. That's really key. The team also led the immediate response to funding freeze that occurred earlier this year and it very detailed contingency planning with every city department that manages federal grants so that we could be as prepared as possible for what has proven to be a very volatile. And, you know, kind of unexpected.
Situation. And the and I missed that cyber incident maintain dollars, federal compliance and reporting requirements. So really right there. In addition, I wanted to highlight the electronic payments project in some key achievements this with that project one of the key ones is that the team that Treasury and accounting teen implement it. Payment works, which is a cloud-based software that really changes the way that we on board and pay vendors. So since this spring, the city is Onboarded over 1700 vendors to that system of which 80% are receiving electronic payments. That's a huge achievement for the city. The vast majority of our vendor payments are still in have been by paper checks those type of pain inside the highest risk for fraud. And so moving to electronic pyments. As is just like the key competition the city. And even a step up and got a question from the council
PRESIDENT. Thanks so chair and thanks, director. Could a that this exemplary work and really appreciate the way the air you're highlighting here. And I'm curious about te grants division. I know when we talked about creating division, adding the 4 Fte is we had some conversation about these folks might actually pay for themselves in the sense that they'll help us pull down more federal and state grants and we're able to do before we had this coordinated function. I see the numbers for 2025, but you have a sense of how those numbers compare to before we had the grants team in place. And are these folks paying for themselves as we thought they might? Yeah. Thank you for the Chair House member the PRESIDENT Sees me. I think I probably need to
get back to you with kind of specific information. We have done some tracking of prior year. Grant application is how much was going out the door one of the barriers we have is that the city doesn't have a central grant system. And so there's a lot of manual work that goes into trying to figure out how much to previously apply for as compared to what rejected now. But I think we do have some information that we can get you. Fisher. I guess one specific example that I can highlight the city was awarded a federal grant under the prior under the Biden administration. Trump administration took over. That was halted. I grant you worked very closely with the city attorney's office strategy.
to ensure that we can still advance that opportunity and other grant opportunities without. Agreeing to terms and conditions that do adhere to the city's own values. And so has to do that work of our grants see we are able to unlock that grant, which is over $100,000. So that would have happened. I think otherwise having essential. You that's just one example a tangible like real money that the city gotten because of that, also chair Khan comes PRESIDENT Maker that 3rd bullet point on tere delivering 1.1 million in general fund relief that peace would not have happened without the grants team as they were really working and coordinating across departments. So where that grant MAY have just lost or returned, it was able to be repressed and reused. So I
would say that that 1.1 million a direct result of the grandson as well. So on this slide, all get more into the details. This in the next slide of the 2026 proposed changes for So this slide focuses on our general changes such as I mentioned, comes almost neutral here. $34,000 increase. But there's a lot changing kind of within that 34,000. So for us, there's an increase of just over 300,000 for current service level adjustments. That's really inflationary inflationary salary and benefit changes there's just over 100,000 to remove offenses, reduce our attrition budget, bringing it back down to about 200,000, which is more manageable within general fund. Ft structure. I'm a big
change. Here is next for shifting 1.5 that he is out of a general fund into special funds. So shows looks like a reduction here in the general fund. It's actually just shifts. Offense is not losing any of tease. There were just moving in the special funds. So that is half of our fleet manager position. So half of that position will stand the general fund half a live to the Fleet Fund and then fall Fte for support manager will move into a special fund. And there's a small increase here related to statements that have paid leave. And then there's a reduction of position on our accounting team. That's and a county clerk, one position. Reducing that. And then we're also reducing general professional services budget. In terms of special funds. There are a few increases if you want time and then one ongoing proposal that
assessment oversee. First grandson is a software. So I just mentioned that the city does not have a central dense management and the would like to have fun. it would be incredibly beneficial to have an enterprise wide system where we can check all of the grants. The city is applying for has received all of our funding sources. Oliver spend down reporting deadlines and requirements right now. Every department basically manages that on their own and varying SharePoint sites spreadsheets for People's brains and we really want to get it on a system that it team can manage and oversee. We think it very similar to like our budget system every department
accesses but I budget team manages. That is an ongoing investment. It's essential service fund were able to cover that by reducing. Our current expenses related to our budget system and shifting that over to a grand system. Budget system is fairly new. It came on within the last few years. And so we've had kind of higher level of support from the vendor is continue to get that system late ingrained and now that it is we come back office, some of that thunder support reallocated for the grants to himself. That's the proposal there. The next 2 are one-time requests and again, still essential Service fund. One is they're both $100,000. One is to bring on a consultant to support the city shift to priority based budgeting. That would be overseen by a
budget team than the other. And is it connected facilities? Management study that would allow us to look at I facility management practices across the city compared to best practices. Think about technology also help us with some capital plan, financing round all of our facilities. Management. Next, we have last 5 year history of general fund budget to actuals and so the man anomaly here in in general, our general sit around 45 million dollars. Begin only is 2022. When there was one time funding that was budgeted and assesses General fund budget to transfer to the debt fund and have some of the city's debt. Cell. Festive not actually spent 20 2 million dollars assess that you're
most of that was a chance for think the other key story here is that have assess has tended to understand our overall general budget. This is really, you know, within the last 5 years, I would say there's been some kind key retirements of long-term staff. Some of our highest paid employees have lasted. So there's been some salary savings throughout the year based on that. But in Fs because of the Ron Responsibility that we has overseeing the city's financial stability. We really has. The first line o sight on how the city is doing each year and and take very serious the responsibility of ensuring that the city comes in on budget like as a whole to assess is often used as a balance basically for the rest of the city. So we do overspending is happening somewhere else. We need to
ensure that we Holt sent him down to help balance that out. We've got a question from Johnson. Thank you so much. And I just wanted to want to be able to question twofold. One specific to think the Office of Financial Services and then I think it gets to some of the stuff that I'm seeing kind across departmental. So the budget to actuals this year Varias about 1.5 million as of and I know that with that there's going to be some budget solving end of the year. But is noticeable to me that that is like a significant off from budget to actuals for this year. And it's something that seeing kind of go across the board. And then when I look into next year's forecast of like what's being proposed for a fast and then also other departments,
that number doesn't seem to be going down any. And I was wondering if you could share with me and I just from what we budget to what we actually spend. How do we know when we have such a significant variance? I would personally I would interpret 45% of the variance significant. Just wondering from like a lens of how we are. Justine are counting are learning from that. If we're seeing that across the board and are any other sorts of, you know, need to other departments to maybe have a variance of that nature. Chair Chair Council Ridge on Sunday. You for that question. I would say the amount of understanding right now assess is I think is is different than we've seen in other Part of that is in the cyber incident occurred in JULY kind of immediately at that point we access say we need to really limit spending because of how much it was happening
related to the cyber incident. So. right after that, tere, I things that we MAY have left to do near the end of this with some salary savings. We just knew we weren't going to do so. All of this, you know, 1.5 million, I a few 100,000 is from are like materials budget and services budget life were not Any other contracts this year. And we're not going buy new tasks. Even know a bunch of staff told them, you know, like there's probably like a 4 to out there. That isn't that kind materials and services like it. I think the other key factors here is we've had a few light vacancies this year. And I'll get into that on side as well. But you know, I've been the interim director since MAY, our deputy director
position is vacant we've held vacant positions since FEBRUARY because we knew in next year's budget. And we have another vacancy, high-level vacancies since JUNE. That is getting tougher budget and the signs of shift in to the city attorney's office on the data pactices so even if you Kiev agencies are being intentionally left vacant this year because of cuts coming next year and jst plans intentional, not spending because of a cyber incident. So and that that really adds up. Does that fit your question? Yeah. And then as a follow-up. Because just new report by Megan to spend 2026 general fund the proposed total budget for office. The total bdget So that change is an increase of 34,000 the total budget. 26 propose. And the next slide is 5.1 million. Say that again. Sorry. Yeah. So Chair.
Accounts says General fund 2026. For postage is 5.1 million. That's on slide. 9. And then along that for some of the plan that they can see even some of plan funding it's and it's pending. Is there movement on, I guess I'm assuming that director role as one of the rules. That would be a kind of for next year. But like for some of the other variances and other changes and things that weren't filled this year as their plans to pull next year. Is that why we're sill counting them and carrying them on the general fund for the department? Chair is a chair Tim accounts Johnson. I believe yes, there are plans to officially hire and Fest director next year. So then that position will be sold and the deputy role of the again the 2 other vacancies that I
mentioned are being cut from budget next year. So that's how counted for next year. Thank you. Definitely. I think it will stand the slide. So this slide gives overall budget summary b fund. And you can see our refunds really stay fairly steady over this time, period. That's General fund, the Grant fund and to 11. The big changes are occurring and fun to 15 or assessments And then to a certain extent 700, the find and fund which is the Essential Service fund. And this is jump to the next ivory to look at the visual and I can talk about those funds a little bit more. With this really demonstrates like I mentioned, is that most of our phones have been fairly steady, that budgeted and fairly steady over this time
period. The big increases huge one that we can see from 700 that dark line that jumps way up in 2024, that's the city's internal loan fund in 2024, fund had a significant increase because of 2 internal lows. One for Port Authority. There's 10 million dollar internal loan related to. The Heights project and so far the Port Authority has not gone down on that at all. But the budget, you know, Graham is. then there's also there's a line that you're also to the hra 8 million dollars related to Highland Ridge. A nation strong and it's 3.9 million so So that's why that that just happened in the internal life. And in that fun to 15 the yellow line. That's the assessments fund. That's signs is increasing. We've seen that increase over time and it is assessments are used part of
the funding mechanism for street projects. And now that we have local option sales tax coming in, we are doing more street projects that we did previously. And between last funds and the assessment that's how we're funding does increase street project so that my street projects that we have, the more that the assessments fund is going increase. this is I have to use summary by fund. You can see 2025 to 2026, not much of a change. Slight decrease of the half enough to eat, but really over time period from 22 to 26. We've had a significant increase in investment if she is assess, which has been incredibly appreciated. And Ithink we were seeing just huge benefits from that investment. So I've already
mentioned this a bit in the general signed. We have added 4 Ft is related to address teen and we added one fte for deputy director position last year. In our son to 11 Fallon, Ft is climate action coordinator position that I mentioned. And then if and 7.10, over time, we've had 2 positions to our Treasury team and assess its just been super super beneficial. 1.5 fte is being added to fund 7.31. That's fund. Half is just a shift of the fleet manager out of the general fund and into the fleet. And then that one fce is also a shift. But from public works into sleet, there's position related supporting garbage vehicle maintenance that is moving from public works in the says that's personal way. This slide just shows vacant positions. I've talked
about this a little bit already as well. But that accounting for one position been vacant since FEBRUARY. And we were saying hiring process, but that as we got into the actual mayor's proposed budget, we decided to put that position of as a cut to help overall reduction We intentionally have not feel that because being in that position was going to proposed to be cut best director position is filling in as interim since MAY. There's a management assistant for position on an office of financial empowerment. That's also bacon related to the interim director position there. And then there's a program administrator. you know, assess that has been vacant since JUNE. That is getting cut from our budget and funds are being shifted to the city attorney's office to support the creation of the
data practices to their. a few updates on projects that previously funded by darpa. and overseas. So I've mentioned the electronic payments project. we've had a ton of success there with implementing our ip network system. We have several other projects and have assessments lined up that are listed here excuse me, where evaluate electronic payment options with U.S. Bank looking doing rfp related to our emerging type provided and then this pci qualified security assessor. That's really compliance assessment related to citywide credit card. The U.S.. So these are all just variety of initiatives that we've been overseeing an undertaking that really increases the cities. Ability to do a time payments more consistently effectively. The grant
matching project. Just one, though it s has been overseeing funds have been used to match other grants or says allowing the city to really leverage more grants over the time that we've had these So there are many funds are allocated specifically for matching requirements of public works. Most of the if they receive free the finally, the city payroll project is one. And again, that has been ongoing for life of arpa funds. The funds have allowed us to support additional staff related grants. Management, payroll and legal needs reporting on all the latest. The federal pandemic funds we say is off of those funds over
time. And so they're meeting him out really just for staff that are continuing kind grant administration here. All annual financial reporting. We expect that Al also known as project should be fully The last that I have is a review of U.S. A secial fund revenues changes every time we look at this a bit on the slide that showed. The other line graph of all revenues fun to 15 assessments. These special assessments. varies based on projects. Like I mentioned, we have a lot more street projects now because of last funding. And so and that revenue keeps going up. And turn. Loan mentioned that one as well. That revenue comes in from loan repayments. Varies based on needs and usage. And 7.10,
Essential Service fund. This fund. The revenue is based on charges comes in from charges to other city funds. So the general fund and special funds all pay into central service and that's based on the cost for finance technology needs and sleet funds from 7.31, that revenues generated based on charges to parks and public works for the use of services for their vehicle maintenance. That's been steady us. If that is I And there several sides in the appendix section for your reference that I'm happy to answer questions. Johnson. Thank you so much. And there's and I wanted to just ask you question more so about where its it's related to the budget, but not necessarily
specific to your ears. I more so wondering just from the lens the Cold War if some of the goal at the tape from the council's to see us be able to get have amore frequent budget to actuals conversation. We're actually seeing, you know, the actual real-time numbers for the city throughout the year and not just, you know, we have a budget cycle, the potentially hear about it at the beginning of the spring of 2026. For the 2025 so doesn't inform any sort of budget conversations. Budget process. If the goal was scored early, how would you recommend that we can? Chair and Chair Telfer Johnson, you know, very, very happy to have that conversation and talk to have that for the way. Budget to actuals information is available on a daily basis. And in Florida, which is year
if the system, Ibelieve that some council staff have access to that and can can pull the. Yet have daily budget to actuals for all signs all departments. So that's that's should be available. The caution generally is that there are certain expenses that only happened. you know, once a year, twice a year. So the budget to actual Zinni given day MAY not, you know, reflects what's what's really going to happen. And then an example. There's transfers. So there are tons of chances budgeted across every single fund. And there are different times of year which answers that could depending on Department of in the fund, some chances don't occur until the revenue comes in gets transferred out. So chances don't occur until the following year. Let me know they're actually needed. So there there's just Like variability basically budget
to actual So there's always like qualification any any data that we're looking daily basis. so your question, council staff to scene of some of the council staff don't have i don't I don't believe my legislative aide, for example, has ever been 3 at the and for system to plug numbers. That's not something that I would be able to kind of just frequently aside and expect her to fully understand the way for the budget the they have kind of talking about is the budget to actual like reporting style that gets back to council that shows the budget to actuals. I think transparently I really have been watching this in the way of that. Especially being a part of the Chairing the jury this year. One of the struggles that we've had in some way, shape or form has been our transfers. And some of the transfers only
happened once here at the end of the year. And so really tracking some of the actual spending for the city is really hard to do. And I know that we've had you know, I've had a very staff had council staff and staff working together, which have been really great. And haven't really glad to see I it concerns me sometimes that we are able just actually have those numbers in real time on the in-person sta more, we are able to just like real-time track those numbers because there's so many things that maybe staff aren't privy to because there's a transfer that's happening are pending. And so I'm just wondering like. What process points which you potentially recommended could get us there. And I recognize it'll be like a You know, I think it'll be a couple years before we actually get to a place where we have the budget to actual is readily available
when we need to make and form of the decisions. But when we're seen variances by department and we do see it throughout the city for whatever reason they can seize happens. And I know there's a lot of things that are happening behind the scenes. Your team works really hard to do that. What I think would be really helpful, though. And some of the budget conversations, though is understanding a little bit more about those things in real time. And so I'm just wondering, Mike, if the goal was to have budget to actual reporting. Realistically, including transfers, including things that we would be able to have a medically see the budget at a glance and full quarterly what we need to do to be able to do that. Okay. Check and tell I think we would. Yeah, we we need to me and map out how that would rank because what what you're describing is a
significant amount of for staff. So decision to go to work what information is needed and how how we can do it with kind of current reporting and try to limit the amount of like man you all. Qualifications and additional information that I needed. There's just so much variability across departments and funds. Transactions are occurring. So yeah, we just need to elect and that's a really for the point that I think one of the goals for the city, you know, is too. Also be able to have their I don't know if that's what the proper term is. But I know when they're reporting their you're their month in spending know that's called. I think it's like the month ad book in spending that they're
that. Tere's a positive monthly right back. Better plea. That's the goal. All right. I guess like we're supposed to be able to see the reports from department's monthly. I think it would be really great to get to that place. In a space where that's not just aspirational, but that that's something that we actually implement process as I'm really interested in knowing, yu know, from a processing standpoint, especially with some of the savings from all like last year. You know, one of the things that I talk with at the time to the about was about audit process also about some of the budget to actual discussions like this is something that I will just shares a personal priority of our office to feed our but city reporting mechanisms get a little bit tighter in ways that I feel like maybe it
requires additional investment MAY be. It requires additional staffing. Maybe it requires additional capacity, whatever the case MAY be. But when we have conversations about transitioning from an annual budget process to buying will path that, you know, the 2 years a two-year budget process. There's been a lot of that goes into that. And I think being realistic about what the what that could look like because we won't be able to go 2 years without having budget to actual conversations. The budget, budget to actual reporting probably would be able to make that close. We have to your budget cycles to have quarterly reporting. And that's probably only 10. But in so many different ways like I would appreciate that kind of fall in-depth
conversation in particular, starting with the jury But that's just because I'm the jury chair and I care about our country audits and I would love to see them done on time and separately when we're having budget to actual conversations or suspend numerous times this year where knowing when that ranchers happening, maybe a county board next year hoping to help, you know, have the transfers and such out earlier on would be really helpful to know just from what would be beneficial to a fast. And so I welcome that conversation. And it's something that I just want to be transparent. My colleagues about, like I think, you know, and one weighs over handling the budget in spaces and oversee things are making financial decisions. It's hard to do that when you're not getting the information before we have to make a budget vote, millions could be out there that we don't know about until the end of the year. And so it's hard sometimes, you know, like, do we need this funding here to
anybody here? And so many ways, I'm sure team, Fed does with that because your day to day. But I think the reporting pieces just as equally as important as seen in real time and I can't tell quite a few of the council staff about and for how to just cope with the numbers. It takes a specific person which I'm really thankful for. Our chief budget officer, you having a director that has of the county, but kind of important, too. But if you don't, how are accessing the information? Let's road regularly available. And so it would be nice to see us eventually get to a quarterly report basis. Thank you. I've got to stick with general question. And then just very comment on that. I appreciate lifting that Councilmember Johnson. I've been writing down what what the funds is there and
I'm sorry, if this is this, is there an index that kind of helps us refer like what is fund 100? What is you know, 100 is general fund to hundreds are kind of quickly jot it You know. 7.10, a central services. There's next summer week kind of quickly reference that is that included in appendix by Chicken. It's not included in our power play, but it's in the budget ok? So in the budget book section on our sons are listed by number and name. And there's a description of what each fund is for. And that's the same across all departments pre. She pointed to meet resource. The other thought is that one of the questions that I had served during one of one of the presentation meetings was about the professional
services and there is a I had I guess, a general concern about it, the more so because there was I and interest in investing in certain moving towards the project based budgeting and sort of that effort of looking at like what is a biennial budget look like? Kind of like what types reports looking for. So rest assured it was included. But I to compound the point that consular Johnson made feeding into sort of those currently reports and what it looks like and what even asking for definitely a topic of conversation are interested So we're gonna keep it push. I think that was the end of our interim directors. Presentation. Thank Thank you. We really appreciate it. I'm Michelle, what? A senior budget analyst here and I am the primary person is staffing the cip committee. And I just wanted to
recognition in the yellow over there, she is also a senior budget analyst. She is the other person who ntsb and he's been amazing. I'm here to talk about safety. This is a pretty general. Overview of the of the process. We actually honestly pretty complicated. So stop me. If you have questions, it helps feel nervous. And also. I used to fix it is complicated. But today, Mychal over the just the overview of what the ci, the budget bond and committee are talk about proposed budget and then also just sort of touched on our upcoming and current process that we're working through. Capital improvement budget. And one of the things that I spent a lot of time talking with. Residents potential committee members about is it c id can mean a lot of different
things. ci be within the same paragraph. I will. You see it to mean the committee, the bonds themselves and the Cip budget book ci. The budget book is we're talking about here, capital improvement budget our is how we fund our infrastructure. Physical spaces. And it primarily funds projects and public works. Parks libraries, but essentially any place that has a physical. Physical capital I always include types of pictures because I think that when we think about the cip budget, we're often thinking projects like our fire stations. Our parks are rec centers are big projects. And those are a big portion of what we love about the cip budget. But it's also a lot
other types of projects, things like pedestrian safety been about school, safe routes to schools and it is. And all those are important in prt of part The budget is. Not managed. The advisory committee is a Cip Committee Budget Cmmittee. So the Capital Improvement Budget Committee was established in state law in the 60's it is 18 member resident left. The Most Lakeside board appointed by the mayor. Meet monthly. They review all bdget amendments and I think they're the best people you'll ever Really excited that had the privilege to be able to warn departments that they're going to ask a lot of in-depth questions ad I recommend recommend hanging out with win tonight. They reviewed the process for funding funding process for capital improvement. Bonds. And they also reviewed
budget amendments for any a funding source that comes through. So that's where you'll see the c id statement on some of resolution to pass. They review community they have the ci, the bond process project. Which go over, which include community propose apartment process. They also review cdbg funding recommendations for projects and Capital maintenance 12.2, every single year to all of our process is kind of all of the same structure which mirrors operating budget. And I always take time to talk about this because I think that it's in. Important. So every single year, the Capital Improvement Budget Committee works through JUNE when they need to send a letter of recommendation to the mayor to review the proposals for that year to review a tentative Maybe it previously had
depending on the year. They have different processees. They sent a letter of recommendation for the ci the to the mayor who then creates the proposed budget and then similar too. Operating budget. You work through this process all through the fall and said opted budget by winter. We just mentioned this because I also off and work with people who proposed fund one mdb advocate for more funding and I send them to you guys at this time of year. So that's I think important to know is just like that I MAY MAY be directing folks to come. Talk to you I think that's tie the 2 processes that the Capital Improvement Budget Budget Committee follow is the department process and the community proposed process. We do this every oher year this year with the department
process. And then we will be this year. Part for us this year. We also have 2 other funding cycle that happen this year when cpital maintenance. So that is a portion of the cia be bonds that go to capital maintenance projects within the city and there and you individually by the committee. The other is the community development Block Grant, which will talk about that. A federal grant program that to manage by pd. The ci the committee just does this election does the initial review of project proposals for that? Continuing overview here. Just talking a little bit about the major revenue source is a lot of budget is funded by local funding sources and our local general obligation bond is our ice and
the most my time talking about capital improvement. Public Safety Library, street reconstruction bonds. These are the a local general obligation, bond Mill talked about them, but they're backed by or property. Has a engine. They come like increasing a capital improvement. Bond funding comes with unnecessary, need to increase the taxes to sort of pay that back right? Other funding sources. Lot of other funding sources make up the capital improvement budget and they all have their own requirements for what types of projects they can find where they can fund them how those things work together. So I would like to bring a peaceful It is our portion of the state's gas tax and It is kind of a lot of the work the public works has around improving streets. However, only
about 20% of our streets actually eligible for It has to be MS. They'll double road. Similarly, we have things like our streets program, which is funded stricken prevent funds. And assessment funding sort of similar to what we're talking about. The assessments They can find residential and arterial streets and then we at the best of these. But my point with this is that I think that our department to do a really good job in particular. And I know public works will talk to you about five-year plan. Tune of finding the They're prioritizing and then using the funding sources available. You'll see in just a moment. See it as a small portion of the ci. Cip in a small portion of the cip budget. And but it is considered are most
flexible, which is why we tend to spend the most time talking about it, right. So if a road is not eligible for and they say find or other funding sources, he then tend to come to us with Cip request as an example. So here's my big table. This is our funding sources for project budgets in 2025. The 2026 proposed budget. As had mentioned, our local financing sources make up about 82% of our budget and And only 3.7% of that is capital improvement bonds. So another view of that is here. Latest flu slit that is capital improvement. Bonds, which? 4.26. What makes up the proposed budget for 2026 is. For cip in particular is the city Department proposal process. This process follows the same process that I work through before and is actually
really similar to how we manage all of our processes. We have departments proposals so departments submit their proposals in it. The Spring Workgroup of ca the committee members and then also department representatives. Reviewed those proposals and then spent time discussing and trying to stress. But he gently plan to make sure that we had. The ability to fund all of our projects to create a proposal which they present to the Cip Committee. The ca be committee members do review the proposals. Also and then they review the recommendations from that work group. They create a tentative recommendation, but they publish. I have a public hearing. The reason I do mention this is that I do think that sometimes that tentative recommendations can cause panic among our proposal years. And so it's something
that I did try to spend communicating to propose ours to community members that I talked to. Because they're not the time the recommendations are really intended to be just an idea for those people who PRESIDENT Presenting to the public hearing so tat they kind of know where the committee is at. After the public hearing and other. We often do. For many of our passes as we do, community pools, the committee members then take that information and use that to create their recommendations. And yeah, tell I let you finish a side. We've got a question from council woman. And actually, I think I'm not I was going to say that and then it goes to us. Thank you, Thank you so much. At somebody who is very new to all this. This is so incredibly helpful. And Evan, extremely basic
question to some terminology is so the capital improvement funds that are referenced in pie chart and the craft. The local general obligation, bonds. Those are the capital improvement funds completing 2 things. The side, like that and are major revenue source is the local general obligation, bonds. Yes, so the local general obligation bond to be the street reconstruction bonds in the capital improvement bonds U.S.. Excellent. Thank you so much. Thanks, chair. This is going really to question I have later on about a specific decision by the Cip committee. But kind of what we're talking about, general process I'm curious how how transparent is the decision making? I mean, this is this is really important, right? This is a group of 18 people who are making recommendations on all of the capital investments that we're
going to make in the city of Paul. So it's a big deal. How does applicant for that funding? Understand why a decision is made the way they did this. Chair council PRESIDENT Until complicated question. We try to do our best to. Have the community committee members include information about their reasoning and what their priorities are in their letter of recommendation to the mayor. When we can, I think we tried work community groups that have reached out want that information. It can be kind of hard t determining. Any group of people make the decision. Right? I think that you guys make decisions and probably for different reasons. The time to do each individual so we can spend time Kind of offering information about what the
conversation was. We have our minutes available. So, for example, Cbg funding I think has come up this year. The committee did change from their tentative recommendations. Following a conversation about. Wanting to prioritize 2 projects in particular. Our bacon has or is building projects as well as the among community center and and so that's captured in the minutes that they have wanted to do those. I but I will say that. I think that. That we have received feedback that that. Helpful. And I think that there's tension between the fact that need to be able provide that can be difficult because I think each year that committee members change the way that they make decisions and have conversations change and Process a process. I'm always excited to be surprised by how they how they They have
conversations. I will also say, though, that we do review with them ahead of time at the Rupprecht. We try tailor the questions and documents ahead of time t that to I think on the front and we try to do is develop those materials for. For professors to help guide them towards what the committee typically would like to see. I would just also add that all of the meetings where these projects are discussed and where recommendations are finalized are open to te public. I And I appreciate that. And I know that they're it's this is complicated. I'm looking at the minutes of the meetings that in question and I'm not seen discussion of the specific project. It seems like a lot of that decision making is happening via Paul or a survey that committee members fill out head of 10
and then discuss no, we don't okay. So. If I'm not seeing a specific project discussed is that It MAY not going up in the minutes. I guess I'm I'm wondering whether after the presentations are made and before the committees are signs off on the final recommendation. Where is the discussion happening about how to prioritize one project over another? And should that be showing up in the minutes sort of project by project? So I think her question answer because I think it depends on which process we're actually talking about. When I said that, I don't do a survey. They do do scoring individually, which we pull back together and then provided aggravated. So what do you do that piece of that? And we keep that they don't have rules that they are required to follow that scoring or even
necessarily that they we'll keep that. So I do think that. Past process is that I've seen on can be really impacted by things like who shows up to the public and that piece. But the discussion about which projects are funded is part of the discussion. Although it is true that one project prioritized over the other to Sara Lee because all of our funding sources finite I will say that. I think that more often than just conversation is related to. The project that they would like to see funded rather than I mean, it is which once. The main conversation with rest of the conversation and what typically be in the minutes would be the conversation about working to fund those When I was mentioning that they can hazardous buildings
that was up. Part of the minutes for that, that meeting but I don't. Now that we would have detailed the like that. The conversation around. Why each individual would want fix select which projects to pull That he didn't answer that. Yeah, I'll just I'll just come back to this topic later on. But I think it is really need to figure out a way to be able to know the reasoning behind these decisions. I think because they are making recommendations. Those go to the mayor. Those come to us and we have the ability to change those recommendations and obviously finalized the budget and its difficult without being able to see. Again, usually I look to sort of planning commission minutes and it's essential to see the back and forth and understand
the conversation that took place or to the recording of the meeting or to the scoring sheets. And but I just in this case, I'm not sure I could tell somebody, for example, you know why this decision was made and therefore, I'm not sure how to. Support or oppose it myself. hands of my son come movie comes session and I know I also have concerns from residents who no have investments in major projects have seen investments not going to one projects, particularly in having to sort through the minutes. I think even we have had a conversation, a particularly around the process. But can
you speak to you had mentioned your response that it really depends on who's in that room, man who's advocating on behalf of that project, whether it's a public hearing are in workgroup are on the actual board. Can you speak to what is the department row and ensuring that there is equal representation months awards. I you know, in that conversation that we have had prior nw, I've learned that there's been quite a few vacancies on this board, but there hasn't been any notice. Our lights, particularly with a with my south as a councilmember, particularly in Ward wine about how we can fulfill those vacancies. And also, if you can talk about, you if there is a situation where there is a lack of representation of months award, how does the capital improvement budget process
move forward, making sure that everyone has equal representation for the projects within their district. So right now, we do have counsel. I Skipping for a little bit. I might have to not repeat myself later, but right now to the committee members are representative that every word except for Ward 4, we are advocating for we are working to try and recruit in order for I will say both Jane well. but there's always at least 2 board for residents at every cip meeting because staff have to But we do think it has been something that I have seen. That with. What I would say is the community process last year. Was it really an example of a time that we found that we did not have projects proposed
from words and Cause some confusion process. But I think was important to do So what we did at that point was pause we reopen the application process and then spent more time advocating working with those words in particular to try and get additional projects. Don't think that that is the ideal way of doing I think that that experience and the confusion that cars had is part of what is leading the cip through their conversations around prioritizing. So the Cip committee isng to be spending time working with their district councils. A lot of them are really connected to them already. And other organizations within their communities. And I think also our goal is to continue to improve the way and how we can communicate with your team to help promote those because getting the word out about
capital improvement budget can be hard think it sounds boring when you say it that way. I personally worked to lifetime recruit. Folks, I have to convince them actually it's it's really fun. And we talk about parks all the time. But yes, I do think that. We try to be cognizant in particular of Ward. Membership. Thanks to are made by Senate district with a certain amount by Senate district that we need to recruit. But in addition, I do track them by District Council and Ward and because I think that. From what I've experienced people has more understanding of whether Ward is then there's district. And then customers on some of the I think I'm skipping ahead. A couple slides and I I'm hoping that we get to the so when I look at the
five-year cip budget. From 2022, to 2026, you know, I couple questions because I wasn't here during the 2023 decisions are the 2022 decisions to front load. So much our resources. I think in the 5 year playing so I guess I'm just m question really stems from just trying to understand why the budgets like I'm still wrapping my head around. But just ca b ca be funding, you know, from the community project proposal phase to the process, you know, that goes through the city of that gets to us. And honestly, it is a little at least from my perspective. But we're also not talking about a significant like it's it's it's funny, it's resources, but only goes so fr. And so I'm just I'm trying to understand kind of that I
mean, like the 5 year plan, some of the citizens around like what it looked like in 2022. 2023 when the decision was made to like front mode. So much of it to where the last 3 years have really just kind of, you know, retrospect of like the front-loading funding. The funding. Compares it is not. It's not the same. And then as you look into like the forecast for like. The next cycle, things, you know, I see said funding recommendations fr 2027 and it's heading into Outside of the 5 years. It budget. And so I'm just I'm just want to if you can help that help make sense of just, you know, that how the money moves and win. And then also just in general, you coming into the council,
learning about the committee projects, you know, we had to expand some of the cip projects because the community projects for my there weren't any very, very few the said project overall that were submitted for community. And I think at the time our ward by Ward had And I was just starting about that as well. So now as we head into this project in the cycle, you know, I I'm glad to see some of the recommendation. Listen, I did pay attention to this where some of the where the poor distribution was in some of the, you know, just which projects and where we're funded. It is harder to find the meeting minutes and things like that. But it's just more like a basic level trying to wrap your head around some of the cip process overall. Even as a council member can be difficult. But I still I'm still trying to understand just like the cycles that I mean, the five-year versus
over. Now we're talking about 2027. Could you? Yeah. Want thank Chair Councilmember I'm actually glad you had the question because your made several of my points that I was gonna hre. So one of the things that true about this department process, so typical process awaited. It always works standard. Is that every 2 years we bring forward the proposed budget and the tentative. So that's what we did for 2026 proposed budget and the tentative recommendations. The when it come back in 2 years, it'll be the 2 years. Right? Our budget this yar is impacted by the decisions made in 2021. 2021, they did decide to do. The process differently and they tok the funding
available for 5 years, including 2026. Front loaded it to fund. Some larger high priority You see those here, the North and Community Center Fire Station 7. Typically we see a b budget. What it is is 11 million dollars per year of funding. And it's been sort of set at that amount. And. The data to suggest we did was we took the 11 million dollars. What you'll see there is annual programs were prioritized. And to sort of pulled it at the beginning so that we could do those. I already projects. that means is that each year I've kind of brought this
table back to To highlight that what you're we're at in this 5 year process 2026 is our finally here this process. And it doesn't. We do just have if you me. Fewer funds available, right? So this year to 3.9 million dollars and see it bonds and then 2007 will be at 11. So really the 2026 2027 process only covered new funding for 2027. Only and then in 2 years we'll be back to the two-year process. I will say, however, I was not here in at that time either. So if you have more to add. chair compels over Johnson. So when we implemented the 5 year plan, we were in a really unique interest rate environment that opted to take advantage of so that we could fund these projects essentially for cheaper the average funding cap and prevent bond funding per year
is 11 Million. And it's a little bit hidden in the slide, but that 11 million over 5 years stay the same. It was 55 Million. It was just pushed into those earlier years that we can take advantage of those lower interest rates. We're not that same environment anymore. As Neil talk about in the next part of the presentation. And so we are shifting back to that 11 million dllars annually that you'll see it starting in 2027. Thanks, just coming back to That word from an and I on a follow-up and councilmember buoys, excellent question about equity across the city. And just want to remind my colleagues that are council's audit committee actually took the cip process as our focus in our last audit. And while the research presented to us really helpful set of maps that I will send out again.
But they are fascinating. And the show where square capital investments have gone over the course of the last few years, citywide. And yu can search for your word. You can search for areas of concentrated poverty can map the investments over lots of different demographic data. So we have that information. And I also want to thank the Cip committee because I know in their letter to the mayor and also in our presentation to them. And while presentation, they note that they look forward to implementing some of the process improvements that Wilder suggested as they move forward wrist, specifically with regard to equity in the community proposal just to make sure that that is noted and recognize that we do have that information. And again, I'll send that out. I think one of the things that would be
helpful, perhaps. Terms of this conversation I feel is the worst were triangulate ing a bit because you're responsible for talking to us about the committee's decisions and the committee is not here. I think begun and I think would potentially in the future and maybe even this year. Great to hear directly from the chair of the Cip Committee and maybe have the committee members in attendance because then the council can engage with the committee on the decisions they made rather than asking for you to be able to share back with us, the thinking that went into that. Love part of would love to see Lauren appear so. Kuzma Johnson, ad no, you know, I know the meetings. should just ask when is the next NOVEMBER 10 years? One of the things they know that sometimes it can be hard to
get. Volunteers too. Also then come to the council meeting during the workday, cetera. But I am wondering just from that Lanza on the Bain, like what? Would there be conversation that could happen on NOVEMBER 10th with council about the recommendations that they put forward. Because one of the things that I've heard I know I have I bet I'm turning over through like Ward 7 ca be membership. But like I do hear from some of the folks at to serve on the ca be from my ward. Just because they're, you we have that. Can we have communication both in the ward, but I don't know how often they are able to have that conversation. And I know it's something that certain other committees for the city and some of them are grant funding pieces. Some of them around the scoring rubric. And we did have like comments and they have things that we wrote that we knew that weren't
going to be necessarily. Publicly share. But we had reasons and rationale behind are scoring. And so I think just to the pieces of some of the rubric, some folks MAY be more comfortable, you know, addressing that head-on. If there's questions I guess I'm wondering if there is like a kind of like they score. But is there something that there's going against is it something to tell them like? I don't know what the scale is for the scoring, but as is there as a rubric guidance that they use and like kind of how they're being evaluated, how they are evaluating. There is the and we go through it with We haven't had comments on the scorecards that they provide us. So we don't have area that. Is the is this is the agenda to packed and the number 10 to have. Competition with council members about the
cip projects for this year. I mean, I we will find a real impact it. I think that we're always excited to have any kind coordination with your team. I think that the success of the ca b. And my personal job is easier when we are engaged with. You as community leaders and by that I My job is easier because we'll have more members appointed hopefully and I do have to hound them up for him. Myriad of reasons. So I think that we will find ways to make it work. We have a meeting monthly. So I DECEMBER would likely too late. We had and I think that we have a certain amount of flexibility. They are planning to have the capital maintenance process presented to them that But that is not as high dependent as the adopted budget. So I think that. However, you're willing, I
would I would love I think it would be just really great to know. I know that sometimes it just as challenging to get. The chair or the members of the committee during the during this time frame like and we did it end. Budget video know how many people could come so that something that I want to volunteer are the people. But I have, you know, no issue coming to the next to hear about that feedback to learn more and more so from the lens of just I too, have been looking at the recommendations it would be great to add some context to it in ways that I felt like I'm unable at this time, you know, just avoid the decisions where I see the story. But if I'm just looking at, you know, I see the screen in the things that I would have probably chosen where that would be. You on the list of things that I would find. And then it's like, oh, well. I wonder what
that wnt into. So I on to colleagues. But so it's going to number on the calendar. So thank you. It will be at Arlington Hills aisles and also the audit committee came and presented and it really meant a lot to my the members of the committee. I think I think that they appreciate your time. When you do the time to So thank you and I look forward to working with you on that. And I really appreciate th. I think the one lift up is served connecting the point of the audit committee ad concerns that councilmember we spoke on. We have a few historical organizations in the north and that apply every single year. And we see a reduction of their investment your every year. Sometimes even 61% of the requests that they had made even over 2
years or from previous years. So we're seeing just a significant and, you know, I want to call it a trend of reduction of investment in neighborhoods that comes number I sure like the north end. And so, sir, of connecting the sort of what is equitable investment look like across the city, recognizing the work of the audit committee gven other programs that are funded through see avian Cvg at the level of funding for specifically the north. And we are getting 25% of the historical nest monies other neighborhoods, Swiss and similar economic profiles since just to say there's sort of a diminishing investment in this neighborhood. And when this prticular organization presented a cip, there were only 2 members present. And so I think the makeup and who is present at these meetings
really matters because then when they go to kind of Jackie at the end for what's being invested in. If it's 18 person member board, there's only 2 people that were there to listen to this pitch for a neighborhood just like the east side that has a lot lower walls, folks that are trying to access home ownership that are trying to build economic wealth and build economic wealth in our city. So I just I echo that as just important emphasis that there are 2 organizations specifically for the north end that have been doing business using this fund and year over year, over year over year, we see just a decline in the investment in these organizations. And I don't it's not to point
fingers, but it's an observation and there were the areas on the east side. Absolutely. But lifting up the the audit committee's presentation and connecting those dots and thinking about how distributing resources across the city to ensure that we are focusing on the areas that have the greatest amount of need. So with that and I really appreciate the candor. So at 11, 14 Weise are going to pause for questions and a lot U.S. Finish presentation because right after this, we still have a debt presentation. So we're gonna let you cruise through will hope for questions until the end. One thing that I want to to the presentations where we d have Percenters come Are there not meet minute meetings? They don't do
business there. There was this the meeting where we review proposals with the 2 folks. We did determined to not reschedule that one. They had already been rescheduled due to weather. So it happened this spring respect the presenters time. We just moved with what we had there. I do think that you're right, though, that. The most that we can more that we can do to document those and to to have that because I think that us telling committee members that we're taking note and we want them to take note chair is not enough. And it also. Would frustrate me if I were a propose so. Yeah. An 18 person committee with 2 people present, I would also say that's not equitable representation of committee itself. So. We'll keep that question. Thank you. I appreciate the comment. So on for our city department process, we get to collect proposals. They fall
into 3 This was a different process from previous years. We except annual program. The 2027 department projects we also collected less detailed proposals for the 28 through 2031 proposals. The goal of which is that we're trying to develop our capital improvement. Five-year plan as a starting structure for the next process and to also sort of help the committee understand where departments are going in the future based off of to inform their proposals this year. The anything that I have here that is underlines actually links and I include them later. So I do linked to a lot of our documents. The mayor's recommendation letter that
they details and what their reasoning. But really they really prioritize annual programs. The review of annual programs This beneficial and they were highly prioritized that each group that reviewed them. In addition to annual programs, they prioritize existing facilities improving maintaining existing facilities that we have and completing projects which we are currently working on. I would put our existence. So this is our annual programs. These are the highly green ones are ones that. Have been changed. In addition to those 2, the Cip committee voted to reinstate the children's play area improvements. Annual program. That is a program that had been removed as part of the 2021 process. Think. Could have been. 22. As
part of finding, it cuts is in that process. But it was determined to be really important to the way that harks manages their facilities. The highlighted green items are still annual programs being fnded. The 2025 adopted these. What we have annually given to those projects previously because the amount is not enough to complete a project each year. So for example, $10,000 for railroad crossing improvements departments have historically store those budgets until they're able to spend it. What we did was we are scheduling the funding for annual programs order to fund them when they'll be funded. So right now, the budget book shows those funding for those programs in 2028 and we will reassess. That is part of the next two-year budget proposal. And I'm really excited aout this. I think that this is a great way for us to. Budget when we're actually spending it to spend our money when you
need to. And then I think it's also And exciting opportunity for how we work with our department. Yeah, we did that. You'll be thank Thank The other 2 projects that were funded as part of the capital Improvement Department process is our to transforming libraries projects Heights in Riverview. These are possible to be funded because of the amazing amount of work that libraries is doing to work with friends of libraries and outside organizations. To that we were able to. They able to. Uci the funding in conjunction Junction connection with us. The other project is a 2021 project. The Randall Avenue Bridge, the usual 3 million dollars was needed to complete that funding for the project that is our final 2027 project. Addition, we have the capital improvement budget capital development block,
Grant Cdbg. It's a federal grant program. The cause of the federal funding comes to us. The Cip committee is only involved through the project review that a lot of what we've been talking about for the process this year. It's managed by and pt works with the community groups. Once the funding is awarded are adopted through through your process. The funding available for this process has been 4 million dollars per year. Per year. While it's based off of how much funding we receive from the federal government. I did include the community price and separate them out is both community groups and city departments which present proposals each year. I think that a lot of times the committee spends time trying to figure out the balance
between underfunding a proposal or funding more proposals. A lot of their conversation kind of goes into that. I think that the way that they make those decisions changes based on the year. This is this is the current list and I just want to reiterate, there are follow-up to bout with additional information about history or what the proposals can also send applications to your offices. As you review the And then my final main piece here is the 2 final processees that we work through, which the current one is our capital maintenance, our capital maintenance team is currently meeting and Cip committee should have recommendations to
you for 2026 2027 capital maintenance. Typically those happened between DECEMBER comes some bring of this year and FEBRUARY. I think our hope is always to get it to you earlier and then also we are currently working on the community proposed projects. I did want to spend the time thanking you for dedicating you are resources with the audit committee to to the review of this ad. Community proposal process. I found that very with it. Ever nothing but amazing feedback from committee. They have a subcommittee that they are working with, that they are developing to create committee recommendations around that. And in addition, we are working to. And acted many of those proposals. And we can just just by staff and I think that. Well, we don't have I don't have the actual application to give to you. I hopeful I am certain that the application will be simplified, that we do our begin the process of
simplifying the experience for applicants in prticular for our community members who are interested in applying and also that that that those recommendations are part of our continuous improvement steps and can kind of help us develop a process that we can keep moving forward with those. And honestly, if you have additional feedback on tools that can help you to promote them. So things like I was asked for a square picture at one point to promote on social media. Things like that. I don't always know what it is you need to if you have specific recommendations, think that that's helpful and we should have a case of. This is my appendix. Those are my links. We will also b Updating you. We had a review our capital maintenance
process, which was more. Deeply in And we are finalizing our status updates. Reports to get to these documents. Have the I'm proud of that. And I think that taking a lot of work get back to. Being something that we can send to you. How are they dates. So I also just wanted to say, as we get to our follow-ups and finished, the is that please reach out. If you have questions about them or even if it's just helpful to have a walk-through? Because I feel like I have to do that Monday with folks and get and we spend all day. It's itself. So I know there is a a question. Qb Stars Council PRESIDENT. I just want to know the time. And so before we go to that question really quickly, we have one more presentation we are a time for the day. It's pretty stacked there is I think flexibility with staff
to do the dot presentation pretty quickly. But I also want to be respectful of the time, Anderson, and they put into it not rushing to the content and that we want to buy weaker points of the budget. So I'm just looking at my colleagues folks like to did message them, amenable to presenting o NOVEMBER 5th. To get kind of that more 30 minute presentation time. How are folks and my colleagues feeling around giving presentation of full 30 minutes o NOVEMBER 5th, I'm seeing thumbs up. Thumbs up. Thumbs Okay. We would love a link their presentation on November. 5th, thank you so much fr the flexibility. So with that, we'll start the key for questions. And that's with council PRESIDENT. Thanks, takes the Israelis fear flexibility. Sorry about
that. Which give you full time Thanks again, so much for the presentation and again to the audit committee and also to you and staff. It worse this year, committee for working with the audit committee into un staff. It was a ton of time you put in and again out the audit only matter if the department's we work with actually care about with command so the fact that your staff is so helpful and the committee was so receptive and is now taking steps to move this far. It really means a lot to thank you. I also just want to know, as you just think, pointed out in addition, the Cip Committee recommends that the mayor responds and we have in our e-mail inboxes both the original. We have that we have the original recommendation. But we also have the mayor's proposed changes to the committee's recommendations. And so I think it's important for all of us to take a close look at that because the mayor
to make changes with the Cip committee even recommended. And that to me is my understanding is the final version we're looking at is the mayor's versions. And I have a couple questions. I'll send the email so we I won't spend time on them now. But I just wanted to come back to your point about the annual programs you would mention that historically we had kind of put money programs every year. It wasn't always Spence. It would be aggregated overtime. And then the department when it had enough money would spend it on something. And that was not a good financial practices you pointed out because somewhere our money that we don't need right now and not spending it in the year that the I guess I'm just wondering, given that changing that practice and feel free to correct anything. Asked the stated when your spine, I'm still seeing a whole bunch of the annual programs here that are kind of continuing to get them out of
money they've always gotten. I'm wondering, is that because? These annual programs? Get spend down every single year. And we are confident this year. 26 27, they will get completely spent down again or if not, why? Why would we be giving? Finances? And we'll programs rather than saying, look, whatever department has a proposal come to see Well, that's for asphalt his play area, outdoor court and will decide. So we're not going just keep sequestering many of these funds year-over-year. So I will say, yes, I think that those the 2 that were highlighted are the ones that we. Know where the problems that. Say those at the other annual programs. Do spend down there. Funding more. Time in a more timely way. I also will say that we have because of our leadership and treasury have switched. Some of our
process is we're not borrowing funds. Don't need to sort thing help adapt with that. And so NOVEMBER 5th, you'll probably hear more about that. And I think that that's excellent way to help. Balance some of these processes. I also will say that I think that. Annual programs. Something to the only funding source. I think that changes to them. It's helpful to state state. As we and continually review them as we work with departments so that we continue to have the buy-in from departments. So, yes, I do think that those annual programs or spend down, but also in addition to that, I think that this will allow us to keep watching that. And so if that changes because we've been successful in working through this process with departments. I think that that will bring less because I do think when I started. This was
already a kown issue few years ago so they can 3 years on. And then it's taken several conversations. To commit them that we're not trying to like cut their funding. We are just trying to put it to one. Now, though, use it So, yes, I think that they are. Those annual pardons are sending that out. And also. I hope that this makes it more flexible and more dynamic. In addition to the other ways that we find used funding. In addition to the process that we've adapted to gopher behind when we're using them killed. Disappointed question. Great, wonderful. Any other questions for my colleagues. Wonderful again. Aain, deep appreciation for the presentation. Stay in the content and the flexibility for the deaf presentation be scheduled. Really appreciate it. So.
With that, Budget and Finance Committee of the Council is adjourned.