? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? >> And ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?
? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? >> Roll call, bullying. Maker here. Johnson here, there's 6 present that one absence being commissioner
camps. And number one, Arias 26 dash, 1, 1, 7, approving and authorizing the Cdbg Home Amendment or Tea Wv Limited partnership district 3, 5 boards, 2, 5, All right. So we did receive a staff report from this the last century medium. It just next cup items will move a little bit quicker and major only because we want to leave time for some of the other items returned a little bit but sometimes competitions are a little more importantly Dover. So with this item itself, we did receive a staff report on this item last time. Are there any questions related to before we take a motion? Director van, is there anything you want to add? No, just a reminder that action before you today is approving the amendment to the cdbg loan agreements. And then authorizing execution of documents as much as necessary. Take a motion from commissioner maker to approve all those in favor. By all accounts. 6 in favor syrup this resolution is adopted item. Number 2, our a ES 26 dash, 1, 1, 7, 4, resolution amending Business Business Assistance Fund be guidelines citywide. >> And a con trick. My last statement, this when we did not foresee the staff report on. >> Last time as budget, in front of us. But I do see a mayors linger coming up. And I know the council president has
also that involves so welcome. Assistant mayor. Some linger. Thank you. Chair Johnson, the ships. >> So the item before add 3 words to the downtown vitality funds, economic development pool within the public realm improvement aspects. Relatable uses and adds 3 words Skyway access improvements. I defer to council president or commissioner maker to talk a little bit about this. But I'll just note that the philosophy behind public realm improvements as an eligible use. Does contribute directly to the vibrancy of downtown. And that interoperability between buildings and sreetscapes and vice versa. So the other items under public improvements are lighting outdoor seating and public art and skyway access does help kind of get that street level to all different of our wonderful buildings connected to the Skyway. Thank you. And thank you for being in the time Commission, an acre thanks, Madam Chair, thanks so much. A system error for your hard work on this as well. This is something the system and I've been working really closely on. We've been hearing. Consistently and vociferously from downtown constituents that restoring Skyway access throughout the system is critical. It is an amenity the people moved
downtown for it is essential for those who have mobility challenges in the heat that we were just experiencing less yesterday 2 days ago and that will come back and the cold of experience in the winter that it's hard remember rght now. The sky ways are absolutely essential. So we've had the central portion of our sky way is through central station accompany lines, bank building cut off for too long. And it's become clear that we need to restore that access. That does come with funding challenges in part due to the need to secure some of the businesses that are adjacent to the Skyway, especially in the Alliance Bank building the need for additional cameras and other physical changes. So I've downtown vitality fund is the assistant mayor mentioned is the perfect source for this because downtown fatality. Absolutely relies on having a as the assistant mayor says double Decker approach, including the sky ways. So we think this is completely aligned with the goals of the fund. It's just unfortunate that we left out these 3 little words, Skyway access improvements. When we first created the fund. So with this change, we will be freeing up the capacity for those who are interested in making Skyway access changes to apply and receive that funding. And for us to restore Skyler access in
the near term. And just for clarity for folks who are getting caught up to speed, our business assistance Fund guidelines encompass the downtown vitality, fun. So that's the only reason why is that they change and they don't have it held the funding guidelines. I'll just share that having reviewed it and also banned in some of the conversations. I also support of Skyway access improvements to down to I think it is a major part of it. I know you know, just being able to walk through the sky ways has been talking that a lot of folks are we not including myself. So appreciate the guideline pieces. Are there any questions And linger. Or commissioner daycare commissioner, but thank Chair, Janet. that question. But person wants make a comment. I think this is really thoughtful. I also supported I know, and I saw it. I was like, wow, this is this is good. >> happy to see this use of funds to help strengthen and improve. Our our sky weighs in. You know, as someone who work downtown and also enjoy coming downtown, I'm excited to start utilizing our sky ways more and is getting back to you all the tings used to love about our Saint Paul downtown. I have a quick question. you know It's a not okay to question but
particularly just for clarity. I know it says improving Skyway system, but I just want to just make sure not be confused with, like expanding Skyway system. I know that's probably a much larger conversation, but I'm just curious know we ever explored the potential of either these funds are even a process. if business property owner would like to expand connectivity through our Skyway system. Commissioner, Neck or so. I think great questions. Billion. Thank you for your support. I I think technically this language could encompass. Adding to our Skyway system it would that would likely be at the cost of far beyond what our entire downtown mentality fund could afford and also would require action by the Skyway Governance Advisory Committee and and the City Council to to add to the Skyway system. some that this is part of a downtown hotel, defund anyone can apply to that fund. But I think application actually add to the Skyway system would run into a lot more regulatory barriers. That would be something we would prioritize. follow up because I learn something new every day as a commissioner and councilmember and peace. Talk a little bit more about the Skyway Governing Committee. That's the first I heard about. Thanks Yes, it's a committee
of the capital council and its responsible for making recommendations to improve changing policy changes in the Skyway is could conduct in the Skyway signage. monthly I think Fridays at 09:00AM. If I recall at that still happening then. So and it's in our code. It's the body that actually regulates sky ways in Thank you. I also learned from I don't see any other questions from any commissioner sought to commercial commissioner maker to approve. >> All those in favor. All of us. 7 favors or opposes. The resolution is adopted. Thank you, sir, sir, man for being here appreciate all the work for staff that have been working on the back in to figure this thing out. What seems like a very quick action took a lot of effort to do so. So I know this has been a long time and running so special shout out to our city attorney family from sure the diligent work that the city attorney's team was doing and even making that that both few phases work and the guideline changes because we all know. You never get to see the all the that happens behind the item. Number 3, Arias 26 dash, 1, 1, 7, 5, resolution authorizing a three-year license agreement with Union Pacific Railroad for its exclusive use of cherry property at 43 East Water Sreet.
District 3 war 2. >> And if recall, this is the license agreement that we had between. If you're a man and the Union Pacific Railroad that will be used for 3 years potentially later on. >> Talked about as potential opportunities for future department. >> So right now we're just making use of the space and a better way. So and hopefully getting revenue from it. seen that no further questions. Just checking. All Motion from commissioner you to approve all those in favor. All the posts. >> 7 in favor. 0 post. The resolution is adopted. number 4, Sr 26 dash, 1, 4, 3, introduction to redevelopment project at 47 Douglas Street District, 9 war 2. All right. To and to the staff report pieces of the agenda. This is an item that we have that had a staff report on yet. So. >> All looking forward to seeing it and hearing about this project director and if you want to go ahead and introduce the staff be presenting yes, chair commissioner, thank you. Have Joseph here to present information on redevelopment project at FORTY-SEVEN Douglas Street. This is one, as you indicated, that the information will be presented today. Opportunity for questions and >> the action would be before
you for consideration at your next a jury meeting. >> Thank you, director and welcome, Mister >> Thank you. Chair Johnson and commissioners. My name is Joe Musa An employee of the Department of Planning and Economic Development. And I'm here to introduce you to a matter that will be before you for approval. Hopefully at your next meeting on August 5th. This is regarding the proposed rehabilitation of a nature area vacant single-family house at 47 Douglas Street also known as Douglas Street is located in the Little Bohemia neighborhood. It is part of the West, 7th for Road Federation, District Planning Council 9 and isn't council Ward 2. This home was built in 18. 83 at the corner of Harrison in Douglas and moved to its present location in 1912. Some very quick background. The House was donated to the HRA by Wells Fargo Bank in 2010. From about 2010 to 2015, right in that range. There within really like a 2 block radius of the location of 47 Douglas. There were 8 HRA owned homes that were rehabbed. There was one new construction, single-family home built on a vacant HR. Real lot. And 2 homes were moved on to new locations and rehab. So this is in the middle very concentrated, large effort
that has been undertaken over a number of years of neighborhood, stabilization and revitalization in this spot here. There were a few different partners in all of that work. But the West, 7th for a federation played the most significant role as developer of most of these homes. And the federation was reluctant to take on 47 Douglas. It didn't really fit with their market with their marketing goals. And so we offered it as an inspiring communities property through an RFP in 2014. And unfortunately, we received no interest at that time. So again, we offered in in 2015 to another RFP and we did identify developer at that point. But the developer couldn't follow through with the project. At tat point, we suggested demolition of the property, but many neighbors, including some that are in the audience here today rallied in support of saving the property. And found us another interested developer. Once again, that deal didn't hold up and now we get to 2020 and a local nonprofit historic Saint Paul submitted a proposal to us. This is a approximately 1000 square-foot house a very small lot. The lot is approximately 48 fet by 46 feet. Historic Saint Paul proposes to reestablish. The original floor plan resulting in a two-bedroom
one-bathroom home. Historic Saint Paul will rehabilitate the home in a manner consistent with the secretary of the interior standards for rehabilitation as if it were listed on the National Register of Historic Places. Quick Note about historic Saint Paul. They are a Saint Paul based nonprofit with a mission to preserve and promote the cultural heritage character and vitality of Saint Paul neighborhoods. And to that end, historic Saint Paul periodically takes on real estate development projects like this. A recent similar example is their rehabilitation of the John and and Lewis House nearby at 4.12 Goodrich. And there are a couple representatives from historic Saint Paul with us here in the chambers today. This is image of the 40's of the Douglass Street facade. And you can see. It's a it's missing. The original porch and the original lap siding has been covered. And this is a excerpt from the proposed rehabilitation plans. Sowings a covered porch that historic Saint Paul intends to add on to the front of the House and reestablishment of the primary interest insurance will be on the Douglass Street side. Just 2 other quick images. This is the north elevation proposed. Showing the a porch extending to the Douglas Street and then. This Admittedly it tough
graphic to see. But I just wanted to give you an idea of the floor plan again. This will result in a two-bedroom one-bathroom home, a small home approximately 1000 square feet. In 2021. and 2022. HRA Board of Commissioners approved the sale o the property to historic Saint Paul. And approved investment of $225,000 to subsidize the rehabilitation. Since that time, the project has been delayed due to historic Saint Paul's loss of commitments from 2 different general contractors. The organization also transition through leadership change and this delay has resulted in increased construction costs. But historic Saint Paul as offset much of the increase. With securing additional commitments from Minnesota, housing finance agencies impact Fund. Historic. Saint Paul is requesting an additional $29,961 of development subsidy. Bringing the total developments subsidy. Ask of the housing and redevelopment authority to to 54 9.61. On the left hand column current ask. Here's the proposed development budget. Total development cost will be $594,000. With an anticipated sale price of $235,000, Minnesota Housing Finance Agency has committed $105,000 to the project. And the Hre U.S. requested to contribute to 54 9.61. Katie's resource
team. Has identified community development Block Grant. It's the best source of funds for this project. This will be provided to the developer. Per the inspiring communities program designed as a forgivable loan. In addition. Also consistent with the inspiring communities program. Design the future buyer. Will be eligible to receive up to $5,000 in down payment assistance. A jury's investment in this project will exceed $250,000. Therefore, City Council Procedure of project labor agreements as applicable. Our standard process was followed. And staff recommends non use of project Labor agreement. This will require City Council action and that will be brought to city Council. In conjunction with H R action 2 weeks from And then my last slide. Just a summary again And 2 We'll have an action before you to consider requesting that your reconfirm, the authorization to enter into development agreement with historic Saint Paul. Authorites grossed development Gap contribution. And the amount to $254,961. And then because this is cdbg, there's an administrative action that needs to happen. Correspondingly with the city Council through something called Administrative Order. the City Council must ratify. The recommendation for non use
of That's the end of my presentation. I'm happy to take any questions. Commissioner maker, thanks, Madam Chair Mr. Yousaf, thanks so much for the presentation and for all your hard work on this. I'm I'm so excited to see this coming in front of us for action. >> Thank Night word this home. 10 some years ago. And it has been clear since then that there that the neighborhood deserves reinvestment in this property and that it needs to be So I'm really grateful that we're in this place. want to thank the neighbors who are here today advocating for home over many, many years and huge thanks to historic Saint Paul for sticking with it and sticking with us. Just 2 questions. One as if you can tell. I'm in. Syria's support of this. But 2 questions. One just can you remind us? I think I think we have confirmed that with this additional 29, some $1000. This will be the last investment and that historic Saint Paul ready to commence construction. And I just want clarify that this is it and we're at the finish line and I will not be further. Delay is and then also, can you remind us who an eligible fire would be one of the eligibility criteria? Thanks, chair shots and then. >> Commissioner in acre, especially for that second
question. I should have mentioned that in my presentation. Let me address that first. This historic Saint Paul will be required to sell this home for honor occupancy to household whose income does not exceed 80% of the area. Median income. And to your question regarding is this ready to go? The answer is yes. And they can break ground break. Ground is not the right term for rehab. Excuse me. They can commence the rehabilitation this fall. Thank you. Commissioner Coleman. And chair space sending sprint. question I just haven't seen everything since I've been a member of this body non use recommendations, someone and if you could say little bit more about how we got there and why that recommendation. Chad Johnson Commissioner Coleman. >> The city's pl a policy is that if? Investment exceeds $250,000, there's a protocol that we shall follow, which requires notification of interested parties that this project likely going to commence and whether there is a recommendation from any interested parties that project labor agreement should be considered or not. We received no response and therefore or recommendation is no project Labor Agreement. >> Go ahead. Commissioner
Colin, just a quick follow-up. Those interested parties are. >> Building trades unions will of the above anybody else. >> That's the notification we can share with But it's a building traits. no I want to show thank you. >> And that means too Sophia, talk a little bit about the. Each or funded down payment assistance as comparison to the city down payment assistance program. >> I apologize. But could you say that one more time? Yeah. The will provide up to 5,000 and down payment assistance to the fire. Can you just, you know, different chairs that beyond that, the is that within the city's down payment assistance is that it doesn't feature Just trying to figure out. I think that maybe the first time I've seen that Noel Jus, I understand Chad Johnson, thanks repeating the question. the $5,000 down payment assistance. Well, it certainly. Useful from a marketing standpoint to move the property once it is for sale. Our primary motive is to use that down payment assistance as a way to enforce owner occupancy and The initial affordability period for 5 years. So those dollars are structured as a forgivable loan forgiven over those 5 years. But a portion would be due back if the owner slls the home or fails to occupied
and owner occupancy for those 5 years. The source of those dollars is from our small scale development, inspiring communities program. >> Okay. And I guess I'm moreso wondering why that wouldn't be from the down payment assistance. Chair Johnson, it wouldn't touch. Well, it wouldn't be these are because this is a this is specifically tied to an inspiring communities outcome. So it's a it's a piece of the inspiring communities program. Design that there's and associated down payment assistance. >> Connected part helping us in for some period of honor occupancy and affordability. And it's funded through the inspiring communities. Budget. All right. Thank you. >> Are there any other questions I know the Southwest that historic Paul is here. Members from the organization. There was a question just around this being it whether or not they'd be able to go forward with the development. So I take this time to just walk off someone from a certain part of sheriff. You would be able to move forward if you receive a subsidy and just like what your timeline is currently for the project. If you want come and talk to that, this would be I'm willing come in for a few minutes before we transition to the but actual presentation. >> I Carol Kerry and live at 6.35 Bates I'm working with
historic Saint Paul on the completion of this project that was started a number of years ago after a lot of stops and starts we were very happy to hear from Joe over the summer that it looked like we were planning on all in the same direction. And so over the past couple of weeks, I've taking the time to meet with their construction lender and then in communication with their general contractor to make sure every everything was in place to move forward. >> Wonderful must carry. Thank you so much for being here. And they get to members that are here from a starting point to in your investment in the city. >> And as long as they appear, I really want to reiterate that we wouldn't be here today if it wasn't for the extraordinary effort of Joe and also the ispiration and advocacy of the local community that it kept us engaged. So. Thank you so much >> it's item will be in front of us on August. 5th, thank you so much, Sir, for being here. Okay. Thank you. Commissioners. And number 5, Sr 26 dash 1, 4, 4, 2nd quarter budgets to actual report. It's that time again when we have our budget to actuals for Courtney to follow. Come I Deputy Director Good afternoon here. Johnson commissioners. It is great to be here today. My name is
Nicole Green. I am the chief financial officer thank you. deputy director for the Department of Planning and Economic Development. I am here today as part of the action that was last year in December 2 ensure that we ae providing with quarterly quarterly budget to actual reports to this bite. So thank I appreciate the opportunity and let's get started. First. I want to recognize and extend my sincere pre appreciation to the PD accounting staff. i leadership and especially the coordination and cross-functional support that we've had from the CFO CFO director Joe Harney. Council Budget officer thank yu. And our newly installed permanently installed ad for the department, Melanie McMahon, thank you all it is that Cross-functional coordination that is super super important to our job on the finance side is to provide accurate and objective decisions, support information and in a timely in a timely fashion. We rely on the understanding leadership, our understanding of leadership capacity. Perspective and approach to guide the presentation of that information. And so we constantly see Cross-functional confirmation. Alignment and consistent consensus across our leadership body. We have been
in transition and interim stages for quite some time and for Director Harney and myself, the engagement, especially in the 2nd quarter. Kicking off what we know is going to be. A long-term commitment to improving our current process isn't answering a lot of the questions addressing a lot of the concerns that you have. So super super excited a well as appreciative for them. And then also just wanted to say, include having completed our initially court initial quarterly update in April. We are continuing to learn improve this reporting process. It's exciting for our staff. My division leaders tools to me as men. >> all of our program staff to be engaged in the process to have their assignments. >> to challenge. What we know and how we how we manage our finances. So I appreciate their commitment as well. >> And as a reminder, the financial information will review today and the all the information that you all received throughout the included in this presentation is preliminary estimated and audit it so thank you for your patience as we continue to work through that as well. >> You see here, a new staff that have been added within the accounting department. I just want also recognize them.
Samantha Parsons County County, County take chance with that. Moore, who is specifically join our team relation to our emergency rental assistance. excited for them also want bring attention to the fct in Q 2, we've made significant progress, a dating north to off loan servicing software system and also moving through the parking operator, RFP. And I will go through the priorities. But I just want make sure that I extend our a deeper appreciation for the strategic memos received and obviously in the mayor's budget address that information important, our staff and partners of the interesting objects the directives of the administration and council these priorities deeply driven the conversation program planning in the budget development that we've had over throughout 2026. So specific to bdget development. We are continuing to increase awareness and engagement from our staff in division leaders, including these objectives and those instructions in our instructions fr their work on the plans and work plans that you all see. thank you. Thank you for documenting taking the time and making sure that everybody's clear in a line. >> And then just a little bit of background.
Here, don't think we talked. talked about this in the 1st quarter, but just want continue to emphasize that APD is most significantly funded through our special funds. We have about. >> total budget about 4, 4.6% of the city's overall budget. But our general receipts General portion less than half a million dollars. So I just want to let you all know that and continue reiterate that our access to the special funds deeply supports the work that we do. And also the other funds like general Fund Starr and HUD grants really supports the work that we do as well. And those are the the best options for the work that we do. And align with work of the day today. this report. I think this slide probably needed some more updating. So I apologize for that. But I want it. I want kick it off since April. What we've done in terms of, you know, providing the first initial quarter quarterly budget to actual report. We've established consistent coordinating meetings between PD Ofs and council and the council. A jury budget directors. >> And also we are exploring and considering various options and opportunities available to administrative and council objectives and priorities are met for Mike and accounting perspective.
This is really important because in addition to objectives that you all have documented. >> As we review those objectives, which is important for us from the finance side to think about what we've already began. Discussions on are improving improvement of our financial reporting. Timelines. 2 alignment financial reporting systems to consistently provide up to date. And a 2 minute up to the minute decision support reporting for various stakeholders, including you and the administration. So those conversations are really starting to pick up. And that's the question that I know that you all have been asking since I arrived the fall of 2024. And so excited about the progress that we've made just in the last 3 months to that in and those very specific 3, 3, perspectives that we're we're talking about while we are all deeply immersed in learning about our existing operations for Joe Deny specifically were And we also are doing that when we're managing the day-to-day requests that are coming from you all in the administration public actions news items as well that we have to contend with. So we're committed to to making time to advance and improve industry. Best practice in this work that we're doing. And item is a
repeat from the 1st quarter. And I I just want clarify or provide a little bit context here in Q We had the mayor's address and mammals from the council. supportive of the coordination of the work that we did. And so for Manning of the reporting that you all received through Q ONE continues to prove helpful. And in our second installment where we're learning more and hearing your feedback from you. And so please continue provide that feedback so that we can update update the reports that you received and improve the information and cute. Who has a just talked about the work of the coordinated priorities. Word with that is becoming more clear. we're getting more in-depth exploring network as well. And Q 3 when working FS to learn about our systems and process is and that information happens on a daily weekly basis. We're challenging ourselves and our staff to be clear. And in how confident we are can and should be. >> what we've always done and what we're currently doing, where we're not confident in what we've always done and where we currently doing. We have to we have to have the courage and commitment to resolve an established those realistic timelines in order to to move forward. So that
still operational work. >> To make sure that the budget to actual reporting timely and accurate. So now the actual the actual budget to actual information. So we always start with our major programs because that is what you asked. Asked us for. More information on the programs. And so it is not included in this report is PD operations, which is about 15 million dollars annually. And that is, you know, deeply funded by the HRA Levy. It's not included on this program perspective. So I just want to make sure that we we are all aware cost as well. in our major programs, what we have been able to do and working with our division leaders in our program. Leaders is to continue to look at and assess the actual activity, some of which Joe just mentioned. 47 Douglas and to plot that out plan that out. >> And the time that we're going to need it. So I want to call your attention to the first column here because it includes not only the budget allocated in 2026, but what we wanted to do was to make sure that you all had access understood the pior year the previous year's funding that was available. Sometimes it's a we have to ask for it to carry forward. And sometimes it's a natural carryforward depending on the source of that funding. so what is it
been difficult for us in these conversations with you all over the years? Is the access or the need to spend down the prior year funding in doing so. Our teams working hard, engaging that It has appeared at times for this body that the budget allocations are not moving, that we're not spending any money. And we want to be clear that we are, but that we especially where there is a time constraint where there's an expiration of funding. We want to make sure that we are responsible to that. First. So the amended budget column in this and this presentation likely include, especially some of the large items like down payment assistance, emergency rental assistance commercial corridors in springs fire in communities, maybe but inspiring communities definitely includes that prior year funding and folks have a plan and you receive that information. So I encourage you to look at that because >> but is attached to specific properties that is attached to detailed work. our team has really good and making sure that we get that information to you. >> And a deputy director Green, I just wanted share a couple things as I was going through this director and can you speak to the $20,000 operation Full Stack? And what? How that's being
projected higher. That was like the only one that was projected over budget. Chair commissioners, my understanding from last yar's that was carry over. No, they a lot of time for full Stack was 250,000. And it looks like a project that cations 370,000 actually turned Director Green on that >> That think we probably adjusted it. again, we rely on the information from the program directors. So I believe in this case >> what we learned there interest. Or activity that could spend 3.70, and we again. >> This is an interactive process for our staff. So what we do is go back and and inform folks, hey, here's your sourcing. You have to stick to the So while they may still be planning, right, and that programs are oversubscribed, right? Folks want more of what we're doing while they may still be planning that in this process allows us to have that conversation with them and to manage that too late is so it's a good example of where, you know, our leaders have said, hey, if you gave I could spend this amount and this report helps us to say, yep, that's We know a man on the annual spending plan that they work from. They tell us, hey, this is a risk right? The program spending. What I could plan is more than what's
available. And then we take that into account for the next year's budget. But it would be okay. think that this is really are going through the line items. I have a couple of questions that maybe just didn't match my current understanding. I think part of it was the Madison was the downtown fatality. Fund allocation was around 5 Million. Not 5.9, but I think just like you'd be helpful to understand that peace a little bit better, too. But I think when it relates to any item just talk, probably especially eatery items, I don't expect to see you. individual program using a jury finds just go over budget without having some sort of court action. If that was the case in that you know, we had a full staff presentation in particular around that where the presentation that was presented with $350,000. And that was an increase from prior years. And tere was little bit ambiguity around, like think what could be spent at that time. If I recall correctly and I just don't want to make a habit of going over budget from what's given. And if that was the case for that was necessary, I would fully expected to come to the board for approval prior to that happening. Not on the back in. Just want to be very clear about that. Some
something that caught me a little and also just in general, just want to be clear any project that it relates to regarding funding. If that was the case are those are the numbers that we were going to see part of doing this process is making sure that if we are going to go over, that that would an item that I would fully expect to be brought to us for approval prior to doing correct, correct. And as we improve the reporting, I don't think that you all have access to that now in the reporting that we provide. But there is a risk mitigation section. >> We're we're looking at program is we have more need than we have fun day. And so we're working with program leaders and division directors really be clear and open. So we want them to tell us we need more funding. We want them to inform so that we can provide you that information that, hey, here's here's the information that we know from folks will continue to work that. Thank you. That's a quite a few different hand. Some kind of try remember that come Commissioner Bowie. I think I him first Commissioner Acre and that commissioner. >> Thank you, Chair John, be quick And Deputy for your base in case you opened up with talking about the timeframe for the what what is particularly the quarter? 2, just looking here at the
program for the Cdbg acquisition fund and just really just thinking about the time we utilize is fun, particularly in my ward for the Ford, if you can, you know it is this the tat foreigners at a different line is we have actual is for that because I recall that was $600,000. >> the cause of the acquisition which would exceeded the amount that we have in here for 300,000. So I'm just wondering if that's the exact source are. We are now i that acquisition was during quarter 3. Thank you. Commissioner Chair Johnson. I don't know the details of that specific project, but I can tell you with the cdbg what you're seeing on this presentation, this report cdbg that Ward year for those funds begins June first, I believe so. cycle from HR a budget. Locations. And so what you're seeing is the allocation we receive that information. Usually late spring or not actually able to, you know, report on it would give you an estimate in the 1st quarter. And then the 2nd quarter, what you're seeing is what we know. We have been awarded for these particular cdbg items. so I would I would I would. I'm guessing in direct or make me and can add additional information on and Frd that was probably funded by previous years allocations.
It's not this allocation. >> Thank you. Yeah. That would be helpful. Just to know terms of how we are tracking a source of those funds. If it's not this year's award, I think it'll be helpful as retracting, you provide oversight that previous years. Thank you for that clarification. If director list Lorenz what you be able to provide any additional clarification on whether that was last year funded or not. A stock of the have nots from the audience about I'd ask chair Commissioners. Yes, okay. It was last year funding. So this year's 75,000 would be projected for what would be on a June. >> I >> we had access to it. You first. And so they're planning those projects now. And I if I remember correctly, those go through, I think the city see ID process >> Want thank you. We're going commission an acre commission and then we'll let you cut through the second. The couple sides on the revenue and take any questions from those Commissioner Andy thanks, Madam >> Deputy director, could you speak a bit to some of areas where it looks like there's going to be significant projected understand emergency rent assistance, familiar families, pilot that we did
something with Mr. Numbering the Attorney investment tracking system. Certain ones where we expect to spend 0 and particularly interested in and something like which we worked really hard to open up more dollars and I thought seriously oversubscribed, wondering if you can speak to Thank commissioner maker to Johnson. love to speak to those and I was a start with the 0 Those are transfers out to other departments, at least in case of the families supportive housing. So the supportive housing we expect to update in in Q 3. We have been deep in conversations over the last 3 to 4 weeks and in trying to solidify that. And so. >> One of the pro 2 approaches we've taken to this report if we have it documented, right, if what the plan is, if we have it documented what we're if we receive that, that communication official communication want to put it on this report. But otherwise, since we are not, our staff are not involved in the actual we simply temper that we don't - know. And we don't want to insert ourselves into their work. So tat's why we're reporting 0 specifically on supportive housing and the salinity of families. So we work with the administration to get that information and we get that information from them. And in our other
department partners, our external partners, we will provide the update. But that's what that 6 signals. It's not that the spending is not happening. It's that our staff are not deeply engaged in that spending. And just as a quick note before you go, appreciate that. And I think it's really important for this to be meaningful for us to have that information somewhere. We should be able to look at this and be able to tell. With an asterisk or something else to if this is being spent just being spent over here, even recognizing that your staff may not know that information, but to to call that from the staff to do. >> And the reason we call that out is because we don't have access in the system. So we really are trying to emphasize in instances of our quarterly to actual reporting, intense the that we have to have be able to pull this information from the system. So this is kind of our effort to challenge right or systems and to continue to highlight what we don't have from our system. So we appreciate your question. That's exactly what we want. Is those questions we can go back and sy, hey, we have to have this information and we can't pull it from the system. And so we want to be accurate in our reporting. So thank you. That's exactly what
we're here. >> I would also say >> there are 2 programs that there aren't. As those are Asterix because those programs >> are no longer operating. Again, though, that funding has carried It's an automatic carryforward. It's carryforward but are we haven't been operating the programs for some years. So I think in our budget presentation coming up and August, we ask for provide information that says, hey, we would like to officially close these programs that are no longer showing our. And just to come back to emergency rent assistance. Why are we protecting such and understand U.S.? great question. Thank you. commissioner maker to Johnson that understanding I just will remind the body that the program did nt open the funding for 2025. I think there was a million dollars in funding in 2025. Program did not open until December. And so what we spent earlier in the year was we began spending on the prior year's 2025 allocations. So the full allocation. >> A is also showing here and then a million dollars from prior year. And so because the program was just getting up and running, we haven't had a staff report of that for a few different opportunities in
front of this body. They are catching up. To be able to spend that amount. So that's what we're looking at. That's the point showing no lack of funding as they continue to staff up. So we don't expect to be able to spend all of that down this year. We expect 1.4 million. >> And what we will do. I think what we have, what we have explored with this body, exploring. >> With the administration In our 2027 budget proposal in our 2027 budget considerations. Do we need to find again at that same level while we have such significant amount of prior you're spending. So that has been part of our budget operation is part of the conversations that the directive or my director Hardy and I have been having director and I thinking about this since December of last year. How do we right size or budget so that we were able to spend the full allocation within a 12 month period that we've been given. And those conversations happening for downtown fatality, fun as well. Yeah, because we go through them. You know, 2 and just some of the pieces. I think the staffing is also something that I would note for emergency rental assistance hasn't been actually more than a personal look. I think a full-time last couple of
months. So I would note that there well. Commissioning that you still have a question. Thanks, Johnson. >> I appreciate the budget action reports. I know that in the past few years, one of the concerns brought was about healthy homes. Power homes are really interested in getting those dollars the door. So it's great to see those dollars have almost been fully spent. I was wondering about the district, the line item for district councils because it also looks like it's close to being completely exhausted. Have we changed our system? And so wait for additional councils? I had a at one point I heard from some of them that it's a reimbursement. Basis. And so the would like to see that changed or we may be getting the dollars up front now where we're being more flexible to 2. >> I believe it's sill a reimbursement basis. I can speak directly to that. But what we are doing is representing to you here. The contracts have been executed prior years. We have really struggled because of the compliance requirements. Study com compliance requirements to even get the contracts executed. So I received a report within the last couple of weeks that all but 4, I think contracts have completed. And so that is significant. And again, that's
the work of the reporting and in the questions and the engagement that we have with programs, it. We begin conversations early it early in the year began planning right away in December after the budget was approved last year. So we're able to get those contracts in place. But I'm really excited about that. It's a great accomplishment to be able to have our contracts going. So they're spending right? They can spend until the contract is in place. just basic math and >> so they're able to erlier. And then what you see here based on our engagement with district councils. what we understand, it's what they expect to spend throughout the rest of the year. So that's what you're seeing is the protected actual. So they're saying, yes, we will get through out. The board detailed reports that you received show you what what is planned 3rd and 4th quarter and also in the 1st quarter of 2027 in closing out those contracts. So having that information for accounting staff helps us to ask more questions and helps us have the conversations strategically on our leadership team. How can we help? What can we do? That's what you're seeing here. Can you expand a bit more about what all goes into those contracts that pay for the
executive director? Money for them to do their programming. Well, that's a great question. And I don't really what preparing a report right now >> Chair director Commissioner Yang. You're actually going to be in early August receiving presentation and district councils that provides not just background but also the funny and in that presentation will discuss a little more detail about what a typical scope of work, that the money that this money funds for each district council. Thank but I'm happy to follow up for as well. >> to want to make sure that we have a little bit of a minute. So if you could just share the revenue and the special funds projected revenue piece of the presentation slides for us briefly here. Absolutely. So what what I really want to point out here >> the reduced production revenues. And so again, this reporting process, this reporting requests is really helpful to us. >> In in planning and reviewing. What's available to aain, we had a significant reduction support from general Everybody knows we've got to get here. So that is what it is represented that number and some of the larger funding has been significantly reduced in on the loan repayments. We
are working with. >> Paul Minnesota Foundation in restructure existing loan with with one of our external partners. And so that's where you're some reductions in revenue And the good news is we are able to make the adjustments in those programs. finished your slide here because just as the time Trump, we are at 3. So I'm happy to take an additional question afterwards. We will go over the head. Thank you to Johnson. And lastly on projected revenues and expenses, what we want to show for a special are unplanned expenditures significantly outpace receipts. And we've been discussing that for years, right on special funds are diminishing in depleting balances. And so we just want to continue to put that front of this body. We will continue to welcome any opportunity talk a little bit more about those details and talk about what we can do to improve or increase receipts to the special funds or just been done in those special fund so that we are no longer depleting them. But this is a this is nothing Just just presentation. This information is not. >> Thank you. And so I will take quick thing from commissioner maker and then all close us out. Thanks, Madam Chair. Just on the point
about revenue on the previous slide, I notice that parking meter in fine. Revenue is predicted to be the same as was budgeted as want. Make sure the department is talking to the police department in the parking enforcement team. The stats that I'm getting from commander of parking and traffic enforcement because of our investment in additional parking enforcement officer last year in our budget. Is that they have now already in July match the number of parking tickets that they give out all of last year in downtown alone. And we're halfway through the years. So I just want to make sure that this is being informed by conversations with them, because it seems like at least some areas are investments are leading to additional revenue. That's great. I thank you for that information Chairmaker. I appreciate that. We will definitely reach out to them. We don't typically. >> Do budget amendments for increased revenues. we we just incorporate them into into our process try to anticipate with that increase would look like whether or not it's ongoing or if it's a onetime increase. But I run and I can continue to work on that get that information included and not been an amendment of the necessary. But just in this document showing the project,
it would be higher if you think it. >> thank you. Yeah, I think that'll be really helpful. like these last just lights are really imperative to the future of the terrain. Special funds overall as well. So it's the revenue that we're having in exploring. So that's really excited about the parking enforcement officer investments actually coming to fruition. that was one of the questions. And so those numbers, I think, will be really helpful to just accurately reflected in the future. And also just in general for the budget cycle and something to keep in mind. When I talk about the special now to talk about the importance of doing things like transfers outside of the special funds kind of word stemming from. And just to make sure that we do understand the slide. Deputy Director Green, the experts project expenditures that we have protected actual is right now of expenses or about 4 45 million corrected and expenses. But the revenue that we're receiving is a projection at about 37 million. And even if it was probably actually budget every year. What we budget first, what we spend, even if you were have a number, we everything. My understanding we would still be overtopped
12 million dollars. Is that correct? In my would budget for expenses were swept what most likely receiving a special funds. So in this case would be still running a deficit of almost 12 Million. Correct. So I just put that into perspective. That's that's budget every year. If we did this practice with the city budget, this is the quite the definition of and balanced budget looks like. that correct? Incorrect. we we are trying to be transparent open. >> In our actual position in our actual plan position. Okay. Thank you so much. I appreciate that. Thank you. >> Thank you for your time. I appreciate those pieces of the love accounting. We love the fact that you're here. I think Harry in the CFO for the plan, Economic Development team and they and was one of the smartest decisions made by, you know, some of leaders today, especially. And I hope that most part thinks about that. So really appreciate the work that you guys know that it's an entire team behind it. Director him and thank you for your leadership to ensuring that we were able to action allies this but that adjourned. Appreciate you.