with that, we joint Roll call, please. Opponents just maker here, Chair Johnson here are 7 present 0 absent. The 3 items before you as staff reports item number one, a staff report 26 Dash 7, 9, report of other is nation to designate. dc commercial and Jay, the as development partners as the tentative developer of 0 Jackson Street District 6 Ward, 5. this a staff report that's in front of us. Second sanderson's coming up. Head over to Deputy Escuse me director. Yes, thank you. T Anderson will be here to provide more - information this week. And in 2 weeks since this, a 5th
Wednesday next on the that we'll be back for your Side. Good afternoon Checkouts and commissioners. My name is Tia. Anderson. I'm a project manager in economic development and as a side and here to present to you. overview for the tentative development request developer Quest for the Jackson Street Apartments at Jackson Street. So is a proposal by a development team consisting o dc commercial and jp And they're seeking tentative developer status for a person. Let's 0 Jackson Street. To create Jackson Street Apartments, after due diligence ad design. Would be somewhere between a 16, 80 unit affordable housing developments. And this uptick, their
property is in work and the district 6. A district council. There's a apiece. The project would be hra own Overall, though, this the intent is to assemble one 7, 3 acre development site which would consist of 3 properties that are already owns 5. The developer, another parcel that is currently owned by the Public Housing Authority and they're working with kj on that acquisition. And besides the jury a There's also an unimproved Ali that will need to be vacated in order to make this development And as you can see on map here, cherry property, it's just one of the vacant parcels. It is about a 6.6, 70 parcel. They're between Jackson streets and we drive just across from McDonough
hopes. Dixie commercial, their local emerging developer of color really looking to branch into the affordable housing developed world by really to really help contribute to. Our city and make the community a stronger and more resilient. And they're partnering with jb, thank who has been. Tested lifeline on time for the housing developer here in the Twin Cities in Saint Paul and jb came over. They have a mentor role with dc commercial on this development projects. So the preliminary proposal, as I mentioned this to combine those parcels. The jacks history departments itself wuld be you construction on this 1.7 3 acre vacant land. It would be 3 stories. It either be a mix of workforce housing which would end up in more units or family friendly housing, which
result in probably something close the 60 units and so then the better mixed would depend on where we land with that as well. Combination of of surface instruction parking and then there would be outdoor amenities space, which include a playground area looking for affordability at levels of am I and that would also include 12 sport housing units with had section 11 Pierre and housing support. And we have a concept site plan and you can see the intense and the accessing the fully locked drive to both the surface and the structured parking and then the 3 levels housing. With pedestrian access fronting on Jackson Street. And the amenity spaces and the
center courtyard area. So the requests that come before you with on MAY 5th is that request to designate commercial and jd Vance to development the developer for the Joe Jackson Street parcel for a period of 24 months with an option to extend. We'll be meeting to go through probably multiple rounds of various funding proposals that a mandate resulting in that request for Ministry of extension. The project would be seeking as part of the resolution that we would bring before you won the 5th to meet pretty standard benchmarks in terms of environmental study, community engagement, completing potential civil plans that would be reviewed a permit. It ultimately having budget financing proposal develop at negotiated development agreement with the
safe. So with that, if you have any questions at, I'm happy to take them. Dc commercials here and Jamie thing as staff are also happy to introduce themselves or be available for any questions. It if you have. first one any questions that are here from us. Anderson. So I I just want to Commercial being seen as well this time. I do have a question for dc commercial. commissioners, I'm David Gang. I'm the executive, chief executive of dc Commercial and I'm available for questions. Nice to meet you and for being unfair and just making the time both doing things team as well. So if dc commercial for being here, we always have opportunity. Usually if developers are in the room, too. Hear more about their about the company, but also just
about the experience that you hold. And I'm glad to hear that everything taking on a mentorship are with you. But could you share a little bit more about the sea where Shull and the work that you all to as well. Just because I got fire. Yes, Tim we are an emerging developer. We have been business for quite a while you'll state on the residential side. And we found that this is an opportunity to. Get into the affordable housing space. More on a mission to live in half because for me personally, I'm from Saint Paul. When I moved here, I lived here. I know that area and then make area very well. And that's kind of what I've always strive to do. This. Try to give back to my community and in a way that I can do that is to the I'm good at is
that we'll see. So when all development that came up we saw that would be a good opportunity, especially to partner with very experienced developers to go utilize land that is hs been under utilized for quite a long time. So for really want to thank everybody here for supporting and for helping us to kind of. Moved the city in direction where we can have more housing options for everybody. Commissioner Tim, did you saw question? To And commissioner, thank you. Thank you so much. Chair Johnson and also I'm so happy you're here. And I have a question not to like not to put you inspiring thing. Is wondering when you mention I'm Kelly, jb being seen itself as an emerging developer.
And I just think about like my very first time going to a ribbon cutting was a development that was led by jb thing was a 12. 22 fully all affordable apartments on university in my ward. Just hearing that, you know, jb being I also one of offers for the Hams brewing site many others. So when you mention, like, I guess, emerging developers understanding that and believe like maybe got or your foot in the door. Believe it's been about 10 years. It's a I'm just curious you know. do you see yourself as a brick of like no longer being emerging developer, but also because the stain developer. And commissioner, we just wanting to verify when you are asking the question, are you
gearing towards team or dc commercial cause MR. Van is dc cmmercial. Okay. What is anyone here for a change things? Yes, okay. Yeah. They're both year. But right now you're speaking of have a dc commercial and just to clarify my question because I. dc commercial or the I guess I MAY be amiss in the beginning just around like the partnership and, you know, mentioning when you say merging developer. I'm just curious to rare. Are we seeing emerging developer because are receiving emerging developed very funds from Ramsey County. I just know those terms. Mean different things in different rooms. So yes, so we haven't developed any properties on
the affordable side. We Jenny just limited to small residential properties. So in terms of the emerging developer, us within the terms of it. We haven't received any confirmation of emerging developer status, but we do see ourselves as a of merging develop for just because for the fact that again, we we are moving into this space and we partner with an experienced developer because we see that experienced developers can urging developers move into the space more efficiently. And we really are, you kow, giving thanks jb Bank for them to providing that type of
opportunity to. People like myself, companies like myself, just because we need more developers of color and many more emergent developers because the people that kind of live in the area are the best suited to develop for that area. S that's kind of where we see ourselves as emerging developers. Thank you so much. Thank you so for the Snow or ice has switched into around No worries at all. I actually along that business, I would like to just invite you to chair a little bit more about the mentorship peace the role that. Do banks team is playing in. This has won the award attempt to developers as well. If that's if this were to pass 2 weeks from now, just kind of wondering if you could share a little bit more about maybe what led to the mentorship been, you know, the why. And
also just like the role that you all will be playing in this because I think 2 commissioner buoys that. Point to one thing I take from it is the experience working directly with be a man. Rink ruined. Obviously, you know, it the developer at the hands worry redevelopment site in my word. And just knowing of all the different projects that have. I am curious about you know, in particular why dc commercial and mentorship. And then also just what about the site? Is kind of bringing on in alignment with your team as well. Yeah, actually does it with a bang. Thank you for the question. From what brought us into this I think many of you know, of, I guess, giving and giving and in general very involved in community. Iknow that David in and who know
each other through there and so through kind of discussions on what they're interested in doing in advancing their company and what we do kind of as depression profession on the affordable housing side. We thought it would it be a good opportunity to kind of help David along the process he is heavily involved in in the process through an acquisition financing due diligence, things like that. So w saw this as opportunity to work with a smaller as David described emerging developer trying to get into the larger for affordable housing development around could help them along with that process. And as you all know, we're we're affordable housing as well. This is site that looks as good opportunity to add to be able to build in
this location. As were successful petition, parcels. Appreciate I. Any other questions this time for the situation or Or Anderson? Seeing none. Thank you guys so much for taking the time to come here as well. I'll give you the final word over Commissioner Kim. Yeah, thank you. Appreciate I not here in this comes for final passage. I could not be more supportive of this project and then especially thankful for sort of like these types of partnerships you sort of staying developers are looking out and community in thinking about how we are reaching out and building up arm urging developers. I don't think it's any secret. We talk about property txes, at least for myself. The number one thing I tell folks is that we have to build and so we need
more. Folks that are interested in building affordable housing buildings downtown. We just need more folks that are invested in the city in this way. I just wanted 3 really quick things one and I know it is a potential finally see that in the note. But Jackson Street is going to be the done. And the parking on that side is going to be eliminated. And so like I know it's not the most popular thing to talk about. Like really support having a parking lot. There won't be parking on that side of Jackson after the Jackson Street Reconstruction project. It will be a bike lane pushing. Also police part of I also my office had a chance to meet with folks and really excited to see 24 units, right, sir, teen, it's a super important as we look at kind of like, you know, how many different folks live in the city of also thinking about
how for 3 to 4 bedroom options as well. So just really grateful for already seeing some of the things that we're interested in investing in in this proposal. The lesson that I want to mention is kind of more of a silly thing, a few times ago we're talking all the injury on properties and how we do a little like. Here's here's this really great property. They should invest in. And director McMahon, you know, there actually many inward 5 and some of them refuse really awful. This is like the one. And so if I could do a little like here's the property that we should develop in MARCH this was really it. And so to kind of to see this come to fruition, having to spend they can for so long and it be an injury property. It's just a tremendous opportunity. So really grateful for staff and the folks that are interested in developing this property and then on, you know, you can
call me onto To do some sort of like average has been and then the prices of my work, but just really excited that this is the one all of a tree property in Ward 5. So really grateful to see this come to fruition and will not be here. So, you know, please do your hunt just know that 100% support. It of this project when it comes to a jury, 01:00am not here. So thank you. Thank you, Commissioner Kim and understood We will have this item in front of 2 weeks from now. But yes, I think that it's a really great opportunity to develop a personal goal. Parcels have a and they can't over Iran. 45 for quite some time. And also on the roll for a while as well. Full of talk about next. Experience. Thank you for your
comments. Commissioner Kemp's. Item number 2, the staff report Sr 26 Dash 7, 7, downtown 2050 plan and pretenses plan. Update. Going back We decided to combine the downtown 25th the plan, the comprehensive plan update. And to one staff report presentation. And I see that they have several teammates saw him over again to direct McMahon to We have a thank you Chair Commissioner Spenser Miller, Johnson to intervene here to present both. Spencer will be covering the that time 2050 plant and the comprehensive plan update. Chair Genson and commissioners. As we pull this I'm getting a injury vm, the manager for long-range And I'll be talking about conference plan, a faith and of that and suspect give a little more detail about the downtown 2050 plan.
little background on the comprehensive plan. The plan is a blueprint document kind of describing how we want to grow over the next 20 years. It's used to guide decision-making and kind of tradeoffs as we're making decisions and example, this is zoning decisions. So lot of zoning cases will have to refer back to the Conference of Plan. And kind of way all the policies in there and decide whether to support application or not. You see on the right there, just a snapshot of the cover of our current 2040, comprehensive plan with the land use path sure you all are pretty familiar with. So little more background and description. Conference of plan process is
a 10 year cycle as required by state law through MAY Council. So. Met Council develops a regional framework for the metro area and comes up with growth estimates for all the cities in the metro area. In terms of employment and population. They then send these to us frame it all within a regional plan. This time the 2050 plan is called the mansion 2050. And once we get those systems statements, which are the estimates and requirements our plans, we begin start work. And the plan includes a policy guidance. Chapters on land, use transportation, housing, parks, Water, Resources and Heritage Preservation. As well
as the Mississippi River Critical corridor area and snow that Mississippi River critical corridor area here. America will not updated as part of this process as we just passed the zoning regulations few months ago. And also note Heritage Preservation is not requirement a council, that it's something that w included. So in terms of timeline right now, we're in the spring to summer 2026. Part. We have not quite kicked off the project. Is kind of a sneak preview. We ae starting to develop our outreach plan and get organized. The staff there, several staff that will be. leads individual chapters for the Comp plan. And we're starting to get organized in terms of what kind of research
and analysis we need to do. One of our top priorities for this year is the downtown 2050 plan that special talking about one of the areas of the city that had the most amount of change since the last count plan has been downtown. So are prioritizing that work. Now to understand the needs policies for downtown and then kind of build out the rest. The plan around that. Getting in to follow this here in the summer next year will be focusing and outreach in developing policies. A draft policy is and then into next year will have review chapters that we can with that interview. Planning Commission says can start reviewing and then 2028 is the formal a review and adoption process through Planning Commission Met Council adjacent and Metro Council. So we all know are are. Adoption process can take
a while. It's even longer with comp plans son be reviewed by my counsel in affected and adjacent jurisdictions. And then it. part of the work for the comp plan has been funded through the h or 2026 budget. The focus of that budget is on the downtown planning piece of it. That Spencer will give you a little more detail on. And as I said before, that that work will inform the conference of plan generally. The biggest piece of that, it's a $250,000. Contractor consultant services. Currently in contract execution process with that.
And I can pass your questions specifically related to complainers. Spencer can just keep rolling. We have a couple questions. So goal pos here all start with mine and the sense of just wanting to hear a little bit more in the past the 24 com plans of some of the previous years. Have we always used a consultant? And if so, just kind of one of the scope. Not, then what kind of led to the consulting services piece for this one. And if you just refresh our minds, I know we during the budget cycle talk about that. But if you to share a little bit about why, but the decision to actually do consulting services clear, don't think that that was used in 2040, but it could be wrong. Changes correct. We haven't
used consultant 2040 plan for this plan. Piece of that can talk service for downtown's given how dynamic everything is downtown. Amount of changes we've after. The covid pandemic. Just need a little extra downtown specifically. Beyond we have. Potential uses for consulting services is sewer analysis. Those kind of a he said, we learned through the 24 to plan that needed lot focus in terms of Met Council requirements and we want to make sure that we are. Making up growth. Projections and desires. If the sewer capacity. And although sewer department has the capacity to. Analyze that to some extent, what do want to overburden them with this kind of new tasks. We want to build
support that work. In addition to the other main need is is just support for average. I think last time. We did that plan, we had a completely different. Organization for pe the so there was kind of 15 planters and one planning director. Basically the whole planning department was working on the comp plan and we had a small army is in turns doing outreach this time. We have the current planning team, long-range planning team. No interns. So we will be probably need little bit of support there. The other thing that's changed is is just nature of how we're doing outreach and different tools that we display things so. They're new tchnologies that we can use in terms of like mapping tools, how we display the comp plan less time. This, you know, paper in a pdf, but their baby different opportunities to make it a little bit like user friendly with the tennis part phone or that kind of thing.
So faces increase capacity. Okay. Thank you so much for just kind of a bringing that up and also explain that just a little bit more. I just one of that just talked about as also as a refresher to. So I sought to question hands from Commissioner Coleman and which I think MAY have been answered wonderful and then move over to Commissioner Thanks, MADAM I'm just wondering if you could speak a little bit to the conference of such a broad document, I think sometimes frustratingly brought because you can sort of decide which policy you're going to choose to justify whatever particular thing you want to do at the tme. So I'm curious and I think that's by design because it's intended to cover broad range. Thanks. And the applied on a case-by-case basis. But as we think about what has changed
really in the last 10 years, you mention downtown the a specific focus are there other can give us sort of a sneak peek or just your own thoughts on what? What are the kinds of things that we would be looking at to see whether policies should change? Because in some ways it seems like they're so broad that it's hard to it. Imagine. What we would want to change about things like that. Has many types of housing as possible and encourage multi-modal transit. You know, so I'm just kind of wondering what maybe from plan to plan what sorts of things often become the focus for the areas that might actually change in 10 years. chair Commissioner maker a it's a great question. One of the things we're doing right now is like analyzing what policies we've actually used
in the last 10 years 8 years since The 24 the plan ws updated to what is what's working and what was maybe a good idea at the time. But has really been referenced are used in our daily work? Because I think. It is a very broad document, but it's also a document that. You shouldn't just collecting dust on the shelf or to be something that like all of us are using daily work referring to. So that's kind of the first step in and took that analysis. And then. Fee on that. I I think. Don't We'll have to link it back to like the outreach we will be doing. And, you know, is this kind of speaking to what people's expectations and hopes and dreams are. And are there kind of gaps and and what we I know it's vague answer, but it's a tough one
to. Totally tackle. And it's come of commissioners are interested in winning in and just overall scope that would be given to the consultant that they would be responding to your things that would be focusing on, especially related to downtown questions. That one's MAY think when we think is looking at when it comes update, especially because plan, you know, it's existence for 10 years after the fact. How would folks be able to be able to get the input to you? Chair? We definitely email at the scope for the 2050, plant. Everyone just to be clear, we don't have a scope for consulting services for the broader 2050, comprehensive plan yet we want to work. Our first step is to. I kind of comprehensive outreach plan for that work and then decide what will need - help before felt that that we can. We can share that with
with y'all the time comes. Wonderful. Thank you. Commissioner him to have a question. The planning Commission when Terry Tao parked on the last one. And one of the questions that we had and I think there - is maybe a few sessions where this happened, but where, you know where this is a unique, every said he's doing it right where we in conversations with other cities and areas to look at are like even bigger region. Compher had like, how are we aligned are different. Like it be interesting if at the end of this, there are some similarities that we haven't forbid like. You know, into Washington County, like where we had similarities, because I think about link building out. Know this is stable and transit systems and things like that. Like are
they thinking about serve a similar things in the ways that we are we really far off and I don't know whatever came of that roughly, but I think a few folks met just to say, here's your thinking is an interesting to find areas that we overlap and also are different. And I think position analogy is a city that is we think about like what are our priorities and water rebuilding towards it just would be interesting then to see other cities that had alignment and where they're making investments that can be paired are connected. So it's like a huge like wait on the line question. But just to plant the seed now. And I i know then that don't know what came of it. I have no iea where the notes are, but it just was sort of interest if everyone's doing this together, waterways that we're all thinking about it, not just for us, but in a broader
regional school. So my sense. changes. Commissioner Kim. Take that under advisement it you're right. We So my regular meetings with Minneapolis in particular because as the 2 core cities like are the issues we're dealing with a very similar. In addition to that, there are like I'm going committees just through Met Council that, you know, kind of. Allow us to talk about what issues we have. But we can be intentional about that as we move forward. Thank you so much. We'll move forward to the 2050 downtown plan. Just want to make sure that we get through all of everything and we still much to actual presentations and so will hand over MR. Mileage on to chair commissioners. Hello. really Johnson mansions
team. Thanks. Hampton. That's a 2050 plan really excited to be at the stage where do have something very tangible to talk about in a very exciting for pd. I would almost us considered extra exciting that we do get excited about stuff like signs and everything else in between. This is going to be a fun one. So down to 2050 plan, it's essentially an update to our existing downtown development strategy, which was adopted back in 2003. So this runs on a very different cycle than one and just described required to update the comp plan every 10 years. Downtown is a little more flexible. And it's been a while since given it the attention it deserves. So really, the goal of this project is to facilitate the type of development that we're really hoping to see downtown, really hoping to do that via new policy and modern zoning regulations. And mentioned this. But in order to do that,
we did release rp to procure consultant because we envision this as a partnership between city staff city staff and the consultant team. And so there are a few was released in JANUARY. Responses are due back in FEBRUARY. He received a really great responses from teams across the country. And we interviewed 3 of those. And now we do have a select, a team that we are currently contracting so excited about this. We've organized the scope so that the consultant team focuses on kind, course, substantive components of the project and staff plays more of a management and support role. So the consultant would develop a policy framework that would be used for the downtown section of the 2050, comprehensive plans and pension. But as part of this is also a separate document, the downtown 2054 and that would have more kind of
strategic policy direction. That's that's really specific. Downtown. And as I've said before, on this very dicen, probably say again, one of the best ways to implement a new policy is through new zoning. And so that's why solid helped up for a new zoning recommendations by assessing some of the challenges and giving some kind of an outside perspective on what they think could be shored up in our zoning code. Now, staff would lead any engagement as part of the project. But we do really want to be strategic and not duplicate with any other ongoing efforts because there is kind of a lot going on downtown right now, particularly the reimagined downtown effort that's being led by downtown Alliance. It's a huge engagement push. So we're looking to kind of piggy back on that and build on some of the great up with that.
They're getting there. We also plan to talk the capital council to see what they think the neighborhood needs. And then just use the output from the rematch in downtown effort to to figure out where the gaps are. And then will also lead the adoption process. A staff of the backup for Planning Commission City Council the adoption process the down to 2050 plan itself. And then any zoning amendments that come from. Commissioner, thank you, Chair Johnson and if so much a quick question regarding the slide 8 here, Page 8, the city staff. Can you list like what specific staff ever signing to these tasks? I chair commissioner. I raise my hand on that. So project managers one with engines help as supervisor. We? can't. That's the team for
for the engine on who else you go to put on the teen between us and the consultants, like at least that's capacity will probably get some support as needed. I can get back to it. An aim at my supervisors discussion. Thank you that specific names they want on the spot. But someone or in terms like the numbers of ftx ever I guess found 1.5 south through the chair we will be the day. For various tasks within this, you know, we're very bringing dsi and and other folks. Another planners sometimes with these projects, there's like you have like a really intense week with lots of meetings. Ad so you'll see other planet just kind of come in for that week. And then But then as we do things like Spencer saying with the zoning. It'll be probably a combination of
planets from our team and then the the current planning team as well as the U.S. I kind of working through the issues. So terms of timeline, we expect that the consultant kickoff will take place in the next few weeks. We've seen a fully execute a contract for. We can do that, but ready to get that going throughout the process will attend Capitol for council meetings and will update and also get feedback on what they think we need to be doing later this year. We expect to kind of a draft policy framework and then also zoning recommendations that we can share with planning commission nhra for some initial feedback. And once that's in a good spot, we finalize the zoning recommendations with the consultant. And that brings us into spring and summer of next year when we would bring the final draft policy framework and zoning forward to Planning
Commission and City Council. So looking at about a little over a process. I basically mention this already but just hit the point home. The project really is a partnership among many invested agencies, particularly that includes the Downtown Alliance couple were council our consultants portion. And the Dow 10, 2050 plan, especially builds on previous work. The downtown alliance has done. So we really envision investment strategy kind of be the key. Driver of a lot of this work on the elevator. 3 goals of outline and that strategy and kind of do our part as a city turn that into policy or just working currently with the full with the goals that they've kind published. And then again, we're looking forward to leveraging also existing work in reimagined
downtown, where they're doing this committee up reach, push to get a better sense of how the core of downtown can function. So between all those things, it's all connected looking forward to doing our part of city to have a new zoning for downtown. Thank you. Commissioner maker. Thanks, MADAM Chair. MR. MR. Miller Johnson, really appreciate this presentation and also staff's receptive. Stuff you back over time a scientists built for the consultant one of my initial concerns was we've done a lot of downtime, thinning, as you mentioned. And I really don't want to do yet. Another plan that doesn't respond to those or take into account of those have already talked about and recommended. So I know that some work was done to make sure that the scope would either already have done that for clues doing that or make sure that we're getting new information that's gonna be
useful. The question relates to design standards. Any talked about zoning and policy recommendations. I'm wondering if their will also be design standards an example of that. You know, one of the things we talk about a lot downtown is the need for a street level retail. And one of the things that comes up a lot is none of the buildings were designed to retail because what you have a huge podium buildings with huge lobby, not subdivided into reasonable spaces for retail and therefore, you don't have it. And obviously we don't have a lot of new construction going on downtown at the moment. Might have So I'm just curious, would I could imagine development framework and guidelines for downtown being something like. The first floor must be constructed. So as to encourage small, local retail, is there anything at that level that's contemplated? Johnson Commission Acre? Yes, absolutely. That's I think or to this project is one of the
biggest gaps. And I think a regulatory and policy framework out there is. Urban design and placemaking. And so this project is going to hit that point a lot. So whether that's through policy direction that really is your been designed and placemaking and or if there are standards that we adopt in the zoning code that relate to kind of what you're describing. It will be very big part of this. Thank you. And I think that that would be really helpful because agree that there's we have different plans and even in the space of my career plans looking into downtown, trying to hone in on what the vision would be like. 2050 very important. But yes, the federal surface level, then that's what that's kind of the reaction that will get. So I think the specificity and the level that they can go into detail, especially now because we take a citywide rate, citywide comp also put into
downtown and also investing a significant amount in a study that can go towards downtown's 25th division as well. I think will be really important. Going to be it's got us as the recommendations aren't so that would be really helpful. And I'm looking forward to just kind of being brought up to speed and especially just and how these can 1008, the bounce off of each other and not necessarily be duplicative. But as the process is going along, making sure that that we are brought up to speed or at people too kind of the direction it's going and able to provide feedback where appropriate would be really helpful. And the mighty team of really do appreciate you for being here. Presenting and just kind of keeping us updated on this. That's helpful. Thank you. Thank Item number 3 staff report
26 Dash 7, 8, chair, a quarter, one budget budget to actual. All right. As deputy director Green is walking out. I really appreciate the conversation that has continued to take place with commissioners as we further engage in our budget to actual reporting. This is again round one of requested by a quarter one budget to actuals and we go through this exercise, I think it's really important that we also have opportunity for feedback. So really excited to just kind of dive in to average. It actually was here for Pva over to director man. Thank you. Chair commissioners. I just wanted to thank or cfl Nicole Craine for the work that her and her team have put into this. I know. It's a doing it for the
first time. It had to make sure response of what you are looking for and the conversation cntinues. So as we continue to do this, that can continue to work and refined to make sure that we're providing providing the best information possible inside a lot of work went into I just wanted to say thank you. Turn it over to cfo. Include to and commissioners. Glad to be Thank Nicole Gree cfo and deputy director and excited discuss 1st quarter to actual quarterly budget to actual report this afternoon and appreciate the opportunity to be able to work with staff. Thank you, Rhonda and our accounting team and also a huge thank you to our division
directors. And a budget leads who have engaged and having the discussion that about do today. So thank you. It real quick just to recap responsibilities pe these responsibility here in terms of quarterlbasis to engage for action responsibility for the information and the planning that goes into our budget. So throughout the year we order to streamline our operations. Again, as I said, bringing in our program managers who have more detailed information and we have available in the system that really allows us to be able deliver a more detailed report they say are a lot us are central accounting could provide. And then we objectively review proposals to inform you all. Regarding ability to
effectively execute on the objectives and the expectations that you have. And then our job is to update the budget line items, which we do constantly we're getting better at that communicating and connecting on the program side so that we understand what that actual spending can be in and getting improving at that. And then also understanding known or anticipated program changes as well. And then any significant budget changes which we've already had this year on. Iran are a We try to initiate those after final budget adoption occur through administrative order about our budget that we've done both of those this year. then in the hra site, you notice the leadership establishing leadership for budget management and
establishing the priorities is really where we rely on call, the governing bodies for us. We appreciate connecting you on This year, we want to be sure to timeline. All ensuring our it. A teacher. A special fund balances are stable and sustainably some cases we've had. 4 for Housing trust fund. That swelling down to one. And so we want to engage with you and secure on. Follow your lead and how we adress those those special balances providing spending priorities. Is important on understanding if the administration, constituents stakeholders with those are, you provide us that information, w can make sure
we're working with to determine what it what the cost of good looks like And then you are viewing for proposals and engaging the public Department leaders. And finally reviewing recommendations from the administration board meeting to determine the final. A final changes prior to authorize That's kind of. Between us 2, here's what we cover. And specifically to budget back waiting for. pd. It's a change. Specifically to that and the initial implementation implementation of budget assignments for apd division leaders happened in last 2. So we're not even a year into kind of rhythm of business in this practice. In NOVEMBER, we introduce the implementation of annual spending plan with our division leaders that says the new spport. Thank you. All
have received previously in the last couple of weeks. This kind of our initial dive into that. That type of reporting spend plant. So reporting development continues the numbers and that those documents are estimated in an audit. So we are we are moving toward a stronger budget to actual in in this initial phase. There's a lot of estimate estimation going into So. And then in DECEMBER of 2025, the resolution was adopted requiring quarterly budget to actual reports. And so we are thrilled. I'm thrilled that we've gotten through this 1st an able provided preliminary draft for discussion. So looking forward
to that continue. And then early in key wonderfully 6 focused on coordinating between hra pd and ofs on the objectives needs and reporting for we're still engaging with division directors talking to folks this morning. Right before we came over here, just to make sure we understand the program plan and key line item budget responsibilities expectations. In q 4 between q 2 in to 4 proceed with further forward nation across these 3 units in determining confirm with directly what it is, how you like to see it or what additional information you're seeking questions that we need to be prepared to answer.
Going forward. We also very focused o establishing see a training for all that are involved so that they also understand your expectations, ongoing basis. We don't have to revisit them all the time. So that gets us to. the actual report and in our projections are estimated based on our conversations with our programs, folks. So we have another a number of programs here like supportive housing, home line that we work with other departments they're actually coordinating spending. We are It's a transfer out. And so our involvement currently is really on the transfer out, but wanting to make sure that if there's information that you need areas and times that we need to be involved with those departments. Look at the financial situation. We're
happy to do that. Our major programs are down payment assistance. Emergency rental assistance at downtown vitality. Fun as well our commercial corridors and inspiring community. Small-scale development those leaders planning tired getting used to. talking with with anticipated expenditures are. at this moment, it appears at the end of the 1st quarter we have a plan or we reservations projects identified to get through the the budget allocation. That said, we will know more and kind of scrub that information a little bit better in the 2nd quarter. So we MAY have update at this time at that time. But right there's a plan as a
project. There's things that have been the site. Emotions are Yes, I see a couple Commissioner, thanks, MADAM Could you just a bit to the programs where projecting 0 spender and 100%. Variance. The supportive housing, my family's pilot and then me. To fix program's the rental. We haven't picked up a room. So it's important how its just because that's a different department. So that's kind of some of the nuances of our reporting within pd. So I think we have a meeting scheduled soon to understand more of what they are planning, that we don't have. That information is not necessarily ready readily available to us throughout the quarter. Turn into something that we won't spend it. It's just.
We don't have the yes. So we try to base the information on what, what we have access to the system to start just so that we do. That very thing. Do have the information we do. And then the others you mentioned any day in aid of a fix, a program. And that is actually old allocation. That program no longer exists. If provided to us awarded to years ago. And so as I said, and I were just talking this morning on that specific program and we expect to them a letter, putting them our program is closed, will probably return that funding. And it's the same for rental rehabilitation. No, we little rehabilitation. And there is some plan to utilize that
funding And they just we just didn't have the project information and that will come out to the year. Thank you. All right. Any other questions there? Okay. So on the special revenue side and as we said, we want really closely going forward to ensure that we have appropriate balances set and that MAY be a policy decision for a special funds terms of. Utilization levels and then with balance, we want to maintain our special friends. It's going to really, really important. And so this shows our city General Fund usage and it is really specific to our sustainable. Sustainable housing, power of home, healthy homes program. So that variance that's projected there is. Likely just timing. And so when they'll be able to get through their contract
with c e. Probably be. Looking for a carry forward on that one into next year. The other significant balances under utilization of funding is really based on You know, our bond fees. It's an estimate and we MAY or MAY not receive them all. We know in our loan repayments interest program that significant variances we're anticipating an update on our agreement with one of recipients. And so just wanted to. Consider that here because we've already begun those meetings in the 1st quarter and hopefully we'll know by 2. So the 2nd quarter update with clarify and rectifying any changes we need to make there. Otherwise there aren't very many variances here in terms of the revenue that we're
anticipating Hopefully this conversation just allows us to talk a little bit more about the overall position of the special funds at the end of the year. To the extent we feel like most of them will be nearing depletion. And so want to have that conversation. Questions there. We actually have question from Commissioner Bowie. Thank your And know you're running. We just piggyback and from that conversation we had earlier with that quarter, one budget that was given by director who are excuse me. Director locks for all of us. council PRESIDENT MAY grant engine. Like budget actions on a quarterly basis. If there's could be like a projection are a column that just shows that
is like when we should be receiving, you know, if it's large sums of revenue up front you know, that would help us know where we're at on track. Know you mentioned that some of these different revenue have different time were actually able to capture that. So just as a as I would love to see that in the quarter to report Thank you. Commissioner to Johnson. for the most part and the good news about pd is because we utilizing special funds. We're utilizing a balance that already exists. The majority of our revenue is available. On day one. The budget for that purpose. So we don't necessarily have the similar
constraints offense where they're waiting on tax receipts. Some of our sons do especially our debt service lines. But the majority of our funds, general fund. That's available. And we are department is able to spend on that even if the revenues don't necessarily align. And I want to just simply timed tickets for at about 02:50am, trying to hold to that 03:00pm? So when everything your last slide and then we have time, commissioner, can we can come back to your question? Sure. This just shows again for a special our revenue and expenditures that were planning again, this 12 million The low balance. It MAY be covered by other other funds grants that were not showing here because this focuses on hra special flights. I think one of one I want to take a chance. Just also
here for commissioners and commissioners, attention and deputy director of interest. I think it's really important for us to continue to reiterate how the eateries. Revenue sources and a lot of the special funds with the are depleting. And so I you know, when it will we look at the actual like. Housing Trust fund being at parking and a million and going price 5 at 6 Million. That that's like the total size of the fund. I that correct? At the end of this year, so the parking revenue doesn't necessarily include Reserves. Sure. Yeah. So we have reserves. So that balance MAY be larger the parking Revenue Fund. This is just use of the week. This reflects is use of the budget that was allocated this year. This is what's left. And so you MAY still
have some fun balance. And that's the conversation that we need focus on moving forward. Sure. Because I think that's a little bit different car general fund conversations where we anticipate that to be completely replenish some of the initial investments things like the housing trust Fund, Lone Enterprise Fund as we continue to get back. I kind of go back to maybe remember last year the before having director new in front of us at the time talking about depleting resources just know that as we continue to rely on the injuries, how citrus final enterprise fund to some of our general fund pieces to fund majority of a pds full-time staff or even just to talk about some of the other transfers that we have where even the program cost of doing business here, to contain the problems that we're currently invested in. If they're coming from the jury, that is depleting source. And so in some ways, you know, it's
helpful. We do at this time budget for the Max Levy. The jury unable to do. And we have consistently for years. And so just thinking about like how we are able to rely on the levee to continue to fund our work just something to that was important to note. Commissioner or did you have a closing question and then I'll probably adjourn us after closing comment. Thank you, chair. I wanted to just 8 council member Commission bullies point about the budget year to date a 3. And I think maybe her revenues are all there and kind for any of the year. The year to date might be more helpful and expenses. Just to make sure that we're not where we're looking at helpful information casing should be expecting versus what we're seeing. And then just a huge thank you to you Johnson and the team. It's going to be so helpful in already thinking as we go into our budget season to be able
to have real-time data about how our programs are spending down versus last year's day that are no data starting to see some things that going to be questions during our budget process. It's just so. And thank you Deputy Director Greene. Thank you, Rhonda. And so many members of the team to point of this exercise with us. I think anytime that we see things like programs that rely on comes on existence for there's a $500,000 lie. Adam, towards that, that, you know, somehow second like, oh, my gosh, like, you know, this this exercise in court, Actuals was never meant to offend. Gotcha. I think that that really is just around fiscal responsibility. And, you know, everyone doing due diligence to ensure that what's reflected in the budget is actually. Something that we plan on
doing. And so I see that as like really helpful when it comes to now we have a that we could potentially either, you know, do something different with their go a different path, especially if the program itself is not existent. And so those are things where we've had their opportunities like that that have come from this exercise. But people have to willing to do that. And I just really appreciate the willingness and partnership pd steam because not every department is the and or the injury board able to really kind of exercise that partnership in the level and which were able to do with the dmpd staff. So thank you. And if have further questions, especially related to some of the materials that were able to talk about individual be feel free again. Share that with us. We can share that
out. That's always going to be preference in this case by sir, just awry. You know, we have weekly check-ins with apd team and are happy to bring your questions as well and elevate them to get a response. With that. We are