We're going to open the meeting with the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. All right. Good evening and welcome to the city of St. Paul Park regular council meeting for May 19th, 2025. First item on the agenda this evening is approval of the minutes of the May 5th, 2025 regular council meeting and wave the reading of the
same. I'll make that motion. I second. I have a motion and a second. Any further discussion? All in favor say I. I. I. I'll abstain. One abstension. Motion carries. 40
and1. All right. Item number two, items from the public. Anybody have anything not on the agenda this evening that they wish to bring forward? I did not see any names on the list. So, with nobody coming forward, we will move on to item number three, the
swearing in of our new police officers, welcoming them to our force. So, I will step over here and have the officers come and join me out front. Check. Check. Is it on? We're good. All right. Well, welcome you guys. Um,
thanks for being a part of our city. Um, at this point, I'm going to swear you in and then I'm going to ask that you introduce yourselves to our community. Um, so I'm going to read the oath and then just follow by me and say your name in the beginning where it's supposed to
be. Um, so here we go. Are you guys ready? You psyched? Yep. You're ready. All right. I I do solemnly swear that I will support the Constitution of the United States.
Swear that I will support the Constitution of the United States. the Constitution and Laws of the State of Minnesota. Constitution and laws of the state of Minnesota. And the code of ordinances of the city of St. Paul Park or the city of St. Paul Park
impartially with honor and integrity impartially with honor and integrity. I shall faithfully discharge I shall faithfully discharge the duties of a police officer for the city of St. Paul Park. duties of a police officer
for the city of St. part in the county of Washington. County of Washington and the state of Minnesota in the state of Minnesota to the best of my knowledge and ability. To the best of my knowledge and ability and this I do under the penalties of perjury. This I do under
the penalties of perjury. All right. Thank you. It was easy. We're all sworn in. Now, at this time, I'm going to hand each you the mic. I just want you to say your name. You don't really need to tell much about yourself. Um say what you feel. just go ahead and introduce yourself to the community and just pass
it on down the line. All right. I'm Officer Amber KDson. I started here in July of last year. Officer Carlo Janis. I started here in August of last year. Name is Angela Nelson. I started here on
January 31st of this year. My name is Officer Seratizes. I started here in February of this year. All right. Okay, can we get a round of applause for [Applause]
everybody? Um, once again, the council and myself, we want to thank you. We want to thank you for stepping up and and being a part of our city and helping to protect and serve our citizens. Um, I am really happy that you are all here and have chosen the city of St. Paul Park to um, further your careers. So,
thank you. And I know there's a little gathering of families here and afterwards the council and myself, whoever wants to may attend and there's going to be some cake. So, oh bad. Oh, are we going to do the pinning? Okay. Who's the Who do we have for the
pinningings? Oh, one one should do one at a time. Yep. [Music] You guys can come together. She's crying. Yeah. All right, now it's official. [Applause]
We'll just give it a few minutes here for some pictures and And everybody is welcome to join us in the fourth room just outside meeting. But you have to stay for the whole city council meeting.
Once again, thank you. Thanks, guys. Good job. Congratulations. Good job. Congratulations. Congratulations. Congratulations. Congratulations. Congratulations. Congratulations. Congratulations.
skipped me, didn't she? [Music] Yeah. [Music] Yeah. No, you're good. We'll come see you guys later.
And I thought the place was packed to celebrate the road project. Yeah. Jeez. want to kick that door. Oh, never mind. All right. Well, on with all the fun stuff now. Next item on the agenda. Item number four is the consent agenda. We're
going to pay the bills and approve special event permits for the American Legion Riders Aces and Eights poker run on June 7th. Higher Ground Wrestling at Broadway Bar and Grill June 7th also and um St. Paul Park Food Truck Fight on
June 8th, 2025. Um I will add that the St. Paul Park food truck food fight is a fundraiser for Heritage Days. Okay. Um so the city's going to be forgoing any charge on that because all those
proceeds are going to be going to Heritage Days. And I would invite everybody to go on down um get some of your favorite food and not only help support the community, but help support these uh small food trucks and uh help
support Heritage Days. So, the more money we can get for that, the better festival we can have. So, that is it for the consent agenda. Very short and sweet this time. Well, then uh Mayor Frankie, I move that we approve tonight's uh brief consent agenda.
Second. I have a motion and a second. Any further discussion? All in favor say I. I. I. Motion carries. 5-0. All right. On to new business. My favorite part. Mhm. 2025 street
improvement project. Morgan Dolly WSB. Fill us in. Thank you, Mr. Mayor, members of the council. So, this item uh before you tonight uh has two resolutions. So, there's two separate actions to pass. Um and basically, this
is coming out of taking bids for the aforementioned project, the third street reconstruction project, which uh brief review is reconstruction of Third Street from Broadway uh south to 14th Avenue. So that full stretch, full utility
reconstruction, um the inclusion of a a path on the east side of the road from Broadway down to Pullman. Um and uh pedestrian improvements, um traffic calming improvements. Uh so all of that was worked on for basically about the
last year. We went out for public bids, um and received uh good bids, favorable bids. So, the the um from a base bid standpoint, I'll talk a little bit more about uh the alternates included in a bit, but from a base bid uh standpoint,
the bids ranged from 6.9 million to 7.9 million approximately. There were five bids received. Uh the engineers estimate for the uh for the base bid was just right about in the middle, about 7.6 7.7 million. Uh so that's right where the
engineers estimate should be. And so uh the the low bid was uh received from Gisinger and the Suns. Um they are very wellrespected uh reputable u uh pipe contractor. So we're satisfied with the
u the apparent low bidder who they are. Uh we're confident they can conduct the work. Um and then as far as the alternates and the staff recommendation is for the base bid plus alternate three. So alternate one was for some water mane work uh that the bids came in
higher on. Uh so we're not recommending that. Alternate two is for an asphalt trail on the east side as I mentioned and alternate three is for a concrete trail. So with the favorable bids coming in so far under estimate the pref preference for public works in terms of being able to maintain that that trail
that sidewalk on the east side long term um is to go with the concrete. So that's uh the staff recommendation is for base bid plus alternate three which is the concrete walk. It says concrete walk but basically it's the same thing same width as the trail just uh concrete material.
Um and so the uh summary of the the uh let's see there should be an order here. Uh ah I'm sorry. So the first order of business is to consider the resolution for the grant agreement with with MDOT
uh which covers um a large portion the majority of the portion of the funding for uh the construction and the balance for which uh that is to be uh cons paid for for construction would be using state aid funds as previously presented
to the city council. So, with the favorable bids, there is enough money in the state aid account right now to be able to cover that. Um, and as we get closer to the completion of the project, I'm going to transfer away from engineering and into construction additional grant funds. But for the
purposes of the action here tonight, the resolution and the grant agreement uh as supplied by MDOT then is required to enter into to um uh secure those funds for the construction project. Mindot has re uh reviewed the bids as have
forwarded to them. Um and so the grant agreement was drafted by them. That's in your packet. So the first resolution to act on and the order is important is the grant agreement. And then the once the grant agreement has been approved by city council, then the second action is to consider the resolution
uh entering into a construction c uh contract with Geistlinger and Suns uh on the basis of the base bid plus alternate three as recommended by staff. So with that, I'll stand for any questions the council might have. But that is the summary of what's in front of you right
now for this item. Thank you, Morgan. Anybody have any questions? I do just one. Yes. Um the total monies that were secured for the project um that was if you could tell me what dollars and then that that would be the
6.9 plus the 250 would be the the on the Yeah. So so take so council member Conrad taking the um cost portion of the equation first. Um we have the base bid
plus alternate three. So 6.9 plus $249,000. So that takes us to about 7.1 and some change for the construction cost. Um the grant from the state was 7 million in total and we have about 1.3
uh in state aid account dollars available to use on this project or other state aid projects which haven't been contemplated yet. So that's a total of about 8.3. Um, and so we have um, uh, and then
we have, uh, 1.3 already dedicated to engineering at this point, which we're tracking to come in under. And so I should be able to move two to three, maybe even $400,000 over to construction at this time. So it comes out just about even.
Um there is some flexibility as uh Mindot has communicated to me like I said to be able to shift some money from engineering to construction and then the we want to maximize the grant dollars the $7 million total and then just use as much state aid as we as we need like
no more necessarily, right? So, um, and if there is some sort of a contingent need to, uh, look at additional dollars, uh, that's something that state aid does have an allowance for that can advance us future years allocations. Um, but
that doesn't appear as if it's going to be necessary at this time. So, as we track kind of the payments to the contractor through the life of the project, we'll have a better sense of whether or not that's changing. um if there are any change orders for example uh that's something that requires
council uh uh decision on and so I would be in front of you uh like if there's some additional cost due to I don't know contaminated materials or additional bedrock removal or something like that you will hear about that and that's going to be a council action item before that becomes a change in the contract.
So, we'll know and we'll have eyes on on those types of anticipated or unforeseen costs as we go through the project. At this time, it looks like we should be able to cover it with a balance of the grant dollars plus with the available state aid funds at this time. Okay. Just
one other little um the duration of the project. Yes. Is there any risk of inflationary factors playing into that if if if it goes so many months or so many years or um
typically not. Okay. Uh we I believe that we wrote out fuel escalation clause which some sometimes comes into play in mind projects typically not on city jobs.
Um, you know, we are within our rights from a from a project owner standpoint as the city to be able to hold the contractor to the unit prices that they have given us because the contract is clear that this is going into next year. You know, we didn't we didn't say it's
got to be done this year and then that's a situation where they might come to the city and say, well, you didn't tell us it was going to be two years and prices have gone up, right? So they should be building that into their bid and we're going to hold them to it as a part of the contract administration. So um you
know if there is some sort of change or scope or some kind of emergency kind of a situation um that might be something that we'll take into consideration but typically not obligated to be able to act on that on behalf of the city. Thank you. All right. Any more questions? Just
quick question Morgan. Um, it's a state grant, but if we don't go into the state aid dollars, will it still be designated a state aid road because of the grant? Um, council member Swenson. So, it is a
state aid road now. Okay. And it has been as long as I've been here. I don't know when it was dedicated originally. Um, so we technically as in addition to Third Street and the other roads that are a part of our network, we have been earning dollars over the years um
because of Third Street. And so it's appropriate to, you know, at least potentially consider putting some of those dollars back in, you know, to the extent that we need to um knowing that we're a little bit higher than the $7 million cap on the grant. Okay. Thank
you. Yep. You're welcome. All right. Motion. Oh, I'd like to make a motion then. We'll start with the first one because they have to go in order. If that is correct, I move that we approve resolution number 1743, which is the local road improvement program
grant agreement terms and conditions. Seconded. All right, I have a motion, a second. Any further discussion? All in favor say I. I. I. Motion carries 5. Now on to resolution
1744, accepting the bid for 2025 3rd Street reconstruction project with I'll make a motion to accept resolution number 14 1744. Do you need a specific uh voice on the
the third tier? Uh oh. For the alternate Yeah, I was just double checking the main alternate with alternate three. It should be in there. Let me just double check in the resolution. It's It's in there. It's on a couple of sheets of paper, right? It's
just not in our I think if you uh if there is an error on the resolution, if you just state in your motion, okay, uh that you're awarding a contract for the base bid plus alternate three, we can clean it up at the on the staff side if there if there is a if but it should be
in there. I don't have a copy with me. So, I'll make a motion for resolution number 1744 including uh the amended uh you know the uh adder number three. Alternate three. Alternate three. Thank you. Alternate three. Yeah. Alternate
three. I'll second the amended uh or motion. Okay. All right. I have a motion in a second. Any further discussion? All in favor say I. I. I. Motion carries 5. Well, I'm
excited working on this for Mhm. several years. It's all about you. All right, let's move on. I won't smile too much. Item number six, reports from the council. Council member Swenson, public works commissioner. Thank you, Mayor
Frankly. Frankie, nothing new to uh mention today other than June 3rd is our next public works commission meeting at 5:'lock here at city hall. I believe we need a new member. Is that right, Kevin?
Did we lose one? Uh I don't know. You don't know? I did not hear that. Come on in and apply. We'll throw you over to parks wreck if you don't make it. All right. on to uh item number or council member Hagerty, public safety, right? Yes. So,
we uh our next meeting is coming up June 5th and we are looking for two more people. Uh so, if you're looking for something to do, uh we can uh use two more volunteers. Come down to city hall and apply and I'm sure you'll get you'll get in.
And it's free. Exactly. Free entertainment. Free every quarter. We won't charge you a penny. Mhm. Council member Conrad, Planning Commission. Uh we actually had a meeting this last month and it was a lot about I believe it's Geneva Bluffs. Um the pending
development at the end of Lincoln and 18. Uh looks like it's moving along well and uh our next meeting will be June 9th at 7 p.m. here at city hall. Thank you, Council Member Conrad. Council member Whit Hamson, Parks and Recre. Um the garden is going
well. Um, and out here in the back, we have a scout project going on at Riverside Park. So, if you want to go down there and see, they have a pollinator pollinator garden and a bench when you go in on the right hand side. You'll see it right when you go in. Um,
we are still working on movies in the park. Our next meeting is June 12th on Thursday and we are in need of a couple people. So, thanks. All right. Thank you, Council Member Bed Hemson. Once again, you can come on down
to city hall and put your name in the hat for any one of these commissions that help our city um volunteer and admission is free. Mhm. Totally. Totally
free. All right. Um and I do have one comment and I com I completely forgot to mention. So, uh, our public safety meeting that's going to be on June 5th, uh, is going to be at 6:00 p.m. instead of the normal 7 p.m. So, if you're going to come down and attend, you don't even
have to be on the commission at time. Just come on down and sit with us and talk about public safety. June 5th, 6 p.m. All right. Thank you, Council Member Hagerty. I think that's enough for tonight. Anybody have anything else this
evening? All right. Nothing further before this council. This meeting is adjourned.