##VIDEO ID:2RnZaZaK7oA## e e e e e e e 5th 2025 meeting of the St Petersburg Beach budget and finance committee Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible libery and justice for all roll call member panowski here member Greger here member samic here member Allen here we do have a quarum I will say right as we were starting off the meeting that our chair for for many years Joanne Melo needed to resign from the board so we have replaced her and also Jerry serubi left the board and we have replaced him so we currently have no chair or vice chair Mr Sam ragic is filling in today so we probably should be a good idea to um appoint a chair and vice chair today so we can add that to the agenda when we come to that item thank you okay I'll make a motion to nominate John to be the chairman since you do have the corporate memory of what's happened here for a number of years and served uh the community Faithfully so I would make that motion I would second that motion I too if you okay I'll call a roll call for the vote member Allen yes or no just member panowski yes member Greger yes member amagic no no yes motion carries you got out voted vote Yes uh and then a vice chair as well oh we need to nominate someone to be the vice chair I nominate Colonel wer to be the vice chair I second that member polanowski yes member Greger yes member Allen yes chair samagic yes motion carries taking me with you huh down any audience comments since there's no audience there no audience comments uh we already uh added item 3B to the agenda and that was just what we voted on we did so we just need a motion to approve the amended agenda uh I move that we approve the agenda as amended I second that motion member Gregor yes member Allen yes member panowski yes chair samagic yes motion carries items for discussion uh need we need to approve the uh the minutes of the November 6th meeting who who was here for the no I was here for okay I didn't have any problem with it no I I didn't have any problems with it I move that we approve the minutes of the November 6 2024 meeting as presented I second the motion member Gregor yes member Allen yes member panowski yes chair samic yes motion carries next item is the financial and capital programs presentation by Andrew looks like you're looking at me yes guess I'm supposed to do this one all right let me test one too see we got Mike good well let me give you a quick update and we got two new members so I'll just tell you who I am and maybe give you a little bit of the kind of the state of the department right now um so you all are kind of up to date on finance operations and we can jump right into the presentation so I'm Andrew Laughlin I'm actually the um president CEO of a company called The Clarion and a Clarion provides outsourced uh accounting services and financial Erp software to local governments we we're based in Florida I'm actually in Tampa um and I help a number of pelis communities in in different capacities on the service side providing Services ranging from outsourced Finance director to accounting manager helping with bank reconciliations to helping as a payroll clerk um processing payroll um it's a lot of different things in between uh was both me and my team um so here at the city of St Pete Beach I was engaged to be your Finance director on an interim basis I started in August of 2024 uh serve some other communities in a similar capacity namely city of madir beach down the on the road I actually just came from there I did a short-term interim Finance director stint from them starting in the summer of 2020 and I'm still there so I guess it's not so short in in in extent um so the services we do can range from just a very uh shortened period of time uh until a full-time U CFO or whatever position they're trying to fill is is completed other things we do are just Project based hey get in there help us achieve this and then we're done and then others can be something that may even start interim and then turn into more longer term engagement here at the city of St Pete Beach I was introduced uh to the finance team was the the finance director helped oversee the completion and Adoption of your 2025 hiring side so the city has extended an offer um to a new Finance director she's coming from Colorado as your as your full-time fin instructor in employment capacity so she's going to be starting remotely in March and then eventually in and we'll work in a remote capacity for a bit and then we'll transition um here on site when she moves down from completes the move from from Colorado but that's the plan there so you do have um your stop Gap to keep thing keep keep the lights on and keep things going and then moving into the full-time uh role with this this uh new individual who you'll meet when she's comes on board full-time but it's been a pleasure uh serving the city and working with everybody and um um you know that's why I've told everyone I'm just here to help wherever there might be a need um and we do that both in the service side and the software side so that's a little about me and kind of the history and where we are within the department um still trying to you know play catchup we did have a a recent resignation of our accounting manager she her last day is actually tomorrow so another um another position that we will need to fill so we're working through that and some some transition activities around that so I've got more Consultants on my team that are helping come in to um defray some of those the duties and responsibilities away from existing staff that already have full plates and bring them on to to my team to help you know keep things moving along as well as we try to then work out a longer plan and and bring in at least one or two more full-time hires in the finance department but it's a universal challenge across government across Finance departments trying to find you know good talent in the right position so really is fortunately we getting a finance director and and we'll um we'll continue to Endeavor to get the right people on the right jobs for for um you know the coming weeks and months as as we try to do that any questions or concerns or anything you want to talk about on that on the operational side is that a uh affirm date that it's going to be uh no later than the end of March would that be March 30th for the uh for the audit the goal is March 31st statutorily uh municipalities have as according State Statute have until June 30 to uh issue their audit then we do have some uh stragglers who don't meet that deadline they don't shut down the city and say you're now defunct they but you do eventually uh we might get a notification a letter from the uh Florida uh joint legislative audit committee the jlac notifying you hey you have not submitted your audit report to the floor auditor general um to the state CFO um please give us your your plan of completion and then you continue to work through the state on that on that plan to get that done um but so last year the city did meet that state deadline the June 30 but this year we want to accelerate that more um to March 31st on this presentation I actually have our Public Works director that's going to be presenting with me this is him calling me let me just if you don't mind just see if he's on his way hey hey Camden hey Andre you're on your way on my way it's 3:30 right uh 3:00 but we you'll probably get on at 3:30 and I'll do my presentation till then so yeah as soon as you can just head on over okay at the chambers yes okay yeah sorry about that I had 3:30 in my calendar all right no worries I'll see you in a minute all right all right so you got me for 20 minutes and then we're going to do so this is a finance and um and capital presentation so I wanted to give you all on on my end if we can fire up that presentation and and first any other questions on Opera through budgeted revenues but on Reserves at 9:30 25 so I got a nice schedule to to walk through that on Reserves at 9:30 25 so I got a nice schedule to to walk through that we'll talk about some outstanding debt of the city Focus specifically on Hurricane related expenses and some the um related Ser goods and services that were acquired that the city needed as a result of the the hurricanes and we'll be putting forth a a budget a mid-year budget amendment evaluating in all departments okay where are we you know through half of the Year budget versus actual what were some of the UN unanticipated expenditures that we've encouraged that we just can't absorb that within our departmental budgets some of that might be the hurricane related stuff that will then bring to commission for ordinance adoption to pass a budget amendment we'd like to only have to do one this year and now they've got you know good a good uh picture of where things are at with at the department level incurred versus budgeted um with then also runout predicted for the remainder of the fiscal year that'll give us enough information to put together a good good sound um budget amendment that'll go to the commission but that's what I want to do in my in in my next 15 minutes and then Candon will jump in on his then his piece to talk through the capital program overview and storm recovery priorities Andrew when would that midyear budget amendment come out the recommendation not time certain but I would imagine we would compile it um probably by the um sometime next month and then if we either present it in a March meeting or in an April meeting maybe the last meeting in March or the first meeting in April I'd say that tentatively hasn't been um confirmed but that's that's kind of the idea thank you sure okay so moving into uh hurricane related expenses incurred so what we have on Helen this is what we've incurred thus far is 1 million about 1.5 million more or less um incurred basically means that we've received the goods or receive the the services um and we've either we've perhaps made payment or it's just in accounts payable waiting to be paid versus committed what we call like encumbered encumbered means that we'll have a purchase commitment with a certain vendor and will issue a purchase order let's say for $70,000 which goes through a workflow approval process within the city to then offer that pre provide that pre-approval authority to then say yes vendor here's PO number 66 2 for $70,000 now go do the work right so that's that's encumbered but may not necessarily be incurred if they haven't started yet or maybe they've incurred some of it and then the rest is the remaining amount is what's remaining encumbered but this is what we've actually um incurred thus far I don't necessarily say spent because some of this may be still an AP that we haven't cut checks for and so of this we've got damage Assessment Services and the scada operations support that's what our um our a firm I that's kimley horn doing that for 233,000 um they've done some damage assessment service around some are key facilities and and other um infrastructure in the city mold mitigation we've got that in multiple facilities uh that's totaling 266,000 I think those were four different sites on the mold mitigation and I can pull that up and give that to you in 30 seconds if you want more detail on that uh the sanitary sewer support bypass pump system 222,000 so as a result of the hurricane that basically um fried the the electronics of the pump system so we needed to put in a bypass to keep our our um pump system going to um um for uh push our waste water so that was what that bypass is what was needed and that's what we spent on that we had a pool restoration for almost $57,000 um uh to get the pool up and running and that's good to go right now from my knowledge and then we also have outsourced building inspection services with a uh with a firm that's helping us on a contractual basis for $167,000 and then on the Milton side so Helen is the one that caused the most significant amount of damage Milton did cause some damage more wind damage Helen you know the way to look at it simply Helen water Milton wind um but we did we are we basically have in our general ledger system we have specific account codes one for Helen one for Milton so that's how expenses get coded to one or the other based on applicability so we had some landscape um um Landscaping that needed be done that was 154,000 we're splitting that kimley horn time when the damage assessment Sur services and skate operations support um so we split that the majority Helen we coded some of it to Milton and then same thing on the sanitary sewer bypass pump monitoring service is 355,000 it's a split between the two storms and then this is the encumbrance analysis so we have a total amount encumbered of 6.2 million and then total amount paid is 932 th000 so uh that's that's off uh open encumbrance balances basically so the big um the the big differentiator here is what we've incurred in debris removal so that's going to be the big expenses that are coming in we've got a large encumbrance against that um good news is that we've applied uh whoops applied with the state there we go we've applied uh with the state and received uh Monies in advance to cover what's called category a or cat a expenses and debris removal is the main cat a expense that's allowed so we based that on our projection that we submitted that you know I don't know how many months weeks or months ago um to the state uh fdm for Department of Emergency Management then they reviewed our calculations some of it was based on here's what actual we've incurred thus far plus what we project out that will be incurred in debris related expenses and then when we submitted that then they gave this then um the state uh uh AC the city uh the 50% of those estimated costs so that's good that we did get some money up front on Hurricane related expenses because typically it all comes from FEMA and that reimbursement process can be very long and drawn out and take years so it's good that we've got a good chunk of money upfront on the debris removal costs so on the um a couple slides ago you said said that you allocated some of the expenses from Helen to Milton is that correct some that were potentially shared between the two H maybe the both hurricanes cause the damage right you I'm sorry go ahead so say we didn't have Milton is there a way that we can get the amount that Helen um big expense to take us up to 129 for Helen the total expense if Milton didn't have happen for example if something happens in the future we want to know how how can we get four months down the road with our finances um it would be good to have that number well so if there was no Milton then everything would just be coded to Helen and we would just be working with one hurricane so regardless every penny that we're spending on Hurricane related expenses which even includes staff time and you know analyst time on putting together it's called those are called cat Z expenses for example on putting together the reimbursement packet to submit to FEMA to eventually get reimbursed so there's an you know all of our hard costs expenses that are eligible um for reimbursement as well as even staff time and and various Arenas is all subject to reimbursement right so the idea is on a net basis the city will be will ideally be coming out relatively neutral and um but then you have the you know the the time that it takes right so there will be from the city's incurring in in paying for expenses and some things that the the state has paid for upfront we do have some um State uh Representatives here from various uh firms that are helping us even on collecting the data um damage assessment um putting together reimbursement packages uh reimbursement information Broken Out by project to submit to FEMA in the format that they that they desire so we've been getting good resources that came through for the state that the state's paying for other things we're paying for we're documenting it and then we're submitting it for reimbursement if the event happened again two years down the road um we're thinking about 2.2 million times the factor um inflation Factor on on that in terms of the the cost of a hurricane yes I mean technically I would say the cost of the hurricane I mean everything that we have encumbered here over 6 million on Helen and then 1.2 million on Milton so and you know this encumbrance balance could increase as well I mean so well to get us to where we were on January I just want to say okay we have to have this much in our bank account to get us four months out because it seems like we're we have a lot of progress uh from the end of January from probably mid January so how what do we have to have to get us four months out from another event happening in terms of uh cash in Bank upfront yes upfront cash because I I know we're going to get reimbursed sure and I do have a slide on what we have currently what we had in cash and Investments and right now liquidity doesn't really concern me I think and I can move forward just to see it real quick that this is what our I mean 15.9 million um typically you'd look at okay what is about operating expenses hold at least 20% of that I think I sent when we did our a previous presentation I provided okay here's what our Reserve looks like here's typical recommendation from the government Finance offic Association we're well we were well reserved going into this hurricane I don't have strong liquidity concerns currently now we are going to be suffering Revenue loss in parking or my main concerns on Revenue loss will be in parking and then my other big one will be in ADV valorum taxes not currently but I think I went over this in last presentation um that through March 31st Property Owners will have the ability to submit a dr46 online to the penel County Property Appraiser's office which will um basically be a request for a partial refund of their property taxes due to um the that property being vacant because of the the storm um and so then that they'll go through that application process that's all handled through the Property Appraiser's office they provide doc documentation to evidence that they were not that property wasn't uh was uninhabited during that time um and then those refunds get issued the city won't be paying it but we'll be netting against those refunds against Future Property Tax collections that we have this summer and I'm sorry to interrupt go ahead that dr46 that's only for unab uninhabitable properties yeah is there another uh something that uh people's whose property values have been severely impacted and our businesses as well that their businesses have been severely impacted uh is there some kind of relief that they can apply for also yes I saw that discussed uh on a presentation from the property appraiser but I can't remember just what the procedure is but that was an item that they talked about I think that's essential that we get that out to our community any kind of uh tax tax relief that uh uh property owners and our businesses can take advantage of the link is actually in the presentation oh great and in this the hand out the Andrew's Pres presentation yeah I said 460 Dr 465 yep so that's the uh that's the link right there at the bottom and I already printed the form out yeah and so if you just go on that on the there's there's good FAQ on the property appr appraisers website pcpa o.gov thank you where you can um learn more information what the application process is go through the application process put in your name your parcel ID and and it's basically an online electron form that you go through to fill out and complete thank you um and then as I'll just say uh given your concern on on cash I also have an agenda item on this next um Regular meeting uh next week to request from commission to apply for the Emergency Bridge Loan program offered through the state and that uh is specifically to allow this to be used for municipalities um for um continued operations when they suffer Revenue loss so it's not meant to fund a big Capital project it's meant it's intended for um continuing to you know fund operating expenditures of the city uh and then we just have to document here is our you know current and future projected Revenue loss as a result of the Hurricanes we go through an application process submit that and then here's the best part it's an interest free loan that we will receive from the state and only principal repayments due I think it's over a 10-year Horizon if I'm not mistaken so I'm chomping in the bit to apply for that and get that money quickly um is there possibility even for principal forgiveness it's not stated on the website but you never know right so I'm I'm all about getting uh interest free money if it's available absolutely and we have the justification for that so I would be surprised if commission would shoot that down I think that's on consent agenda for this next meeting and as soon as that goes through consent I'll be uh taking the uh the initiative to um apply for that for on the city's behalf with the two biggies I mentioned property tax revenue loss and parking Revenue loss trying to put together based on historical perspective and then you know anticipated what we anticipate to see in the future the Dr 465 in the property taxes that one's going to be a bit of a you know a shot in the dark I'm not really sure how many property owners are going to be and I haven't faced this in the past are going to be submitting that and what that's going to look like but um as you can see on this slide I've got I think just a a percentage maybe it was about 10% um forecasted Revenue reduction based on what we'll see is an infusion of those Dr 465 forms that have been approved um so between healthy reserves that we had going into this fiscal year despite the hurricanes and receiving money up front um I can get that total figure to you I think it was somewhere uh four to six million maybe um or maybe three million 3 to four million on the um 50% estimated of the debris removal so we've got that cash in bank now which is great um to help offset the cost that we're incurring that we're not going to get reimbursed for a while makes me feel a lot better on our cash position currently okay so then this is just the encumbrances for both we went through that then this is just the revenue loss giving you just kind of a little um estimate of original to revised and then here's the detail behind it with explanation we already talked about ad valorum Park pretty obvious we have temporary closure of lots that we have just reduced traffic around the area due to you know um lack of loss of business activity and business is not open um that we hope to see a pick up in this in the spring and summer um that that that parking Revenue will recover but we're definitely seeing a dip and then other taxes franchise fees um a little bit here on you know we have U U ility taxes uh we've got communication Services taxes so you know you canceling your subscriptions to Telecom related services that you don't get hit the CST that'll affect um you know that type of Revenue that comes into the city I'm not expecting it's overly significant but um again we're going to look at that and see the history and I'll be a part of my application process that goes into to apply for that um emergency Bridge Loan and then other revenues we've got like you know rentals sports leagues you know various Recreation uh related program activities that we'll see some Revenue loss uh from that and then we talk about here is our cash investment balance that was September 30 2024 it's been relatively stable um and then here's that Reserve analysis I talked about the beginning of the presentation so this available fund balance 9:30 2023 that is um what was from audited financial statements then we have the year through SE year ended September 30 2024 that's already ended so taking that data this is what we had in revenues versus expenses so you take the difference between that plus your available fund balance at 93023 gives us our projected available reserves obviously that 2024 data is unaudited we're going through that process now now and then take in your projected Revenue reduction plus the uh what we had budgeted in revenues and transfers in in 25 and budgeted expenditure in 20 and transfers out in 25 that's where we're now landing at the at the projected at the end of fiscal year 2025 not taking in account any actual results um and then here's our um estimated available fund balance at 9:30 2025 and that's for uh for each fund so you can see where the concerns are arising are more in our Enterprise funds where we have seen some um infrastructure neglect and the need for um some large Capital Improvement projects you can see in Wastewater fund you know 15 million lot out for a pump station that you'll see hear more of that as um in Camden's um section the presentation but we are going through a process to do a a comprehensive rate study as well for all these various user fees so we can rightsize that com to the what the true not only operating but Capital commitments are within the city of St Pete Beach uh now and and over a long-term Horizon so we make sure that um those uh rates uh align well with with the needs of the city then this is just giving you a little bit on outstanding debt as of September 30 2024 so we've got a total of about 40 million um that was outstanding as a September 30 2024 between governmental Revenue notes I give you some descriptions of each and then the uh we had some leases payable and then the Enterprise side uh storm water Improvement bond from 2015 Wastewater utility revenue bond from 2020 and then an srf loan that's the state revolving fund loan that's uh Florida um through the State of Florida program for the master lift station from 2005 and then a Wastewater Pollution Control facilities in 2020 that's the 12.7 million there um interest rates range um about 2% to up to 5% um on um on on some of this debt like the bigger ones that 12 million on that state revolving fund that's actually. 22% so that's really low that's nice um so the biggest debt that we have outstanding uh we do have a low interest rate on that uh principal and interest um so principal and interest payments interest is about $596,000 um um that's coming up um that's in fiscal year 25 principal about 1.5 million um and principal payments for it's for the these um each of these uh issuances in this fiscal year so about 1.5 million almost principal about half a million in interest on this outstanding debt no immediate um plans to issue debt um certainly things are being contemplated we got a massive you know fire station Fire Station 22 potential complete reconstruction project that it's currently being it's under evaluation but no decisions have been made on anything yet on go for plan and how to fund it um but um potentially a Deb issuance could be on the table depending on on the project and the need Andrew I got a question for you since your firm is well versed in various municipalities is that principle to interest ratio about normal for our debt I mean I would say so just looking at the interest rates right if there's any interest rates that really jumped out at me um a lot of this I'm seeing like 1.89% on that um Wastewater utilities Revenue bond 2.95% for the storm water Improvement Bond 2015 so I'm liking all the interest rates but we also look at we we we have a financial adviser that will evaluate this and look at what's in the market what's callable at what time and then based on the call Provisions what it might make sense to refund the debt so we're taking an active look at that um but nothing concerns me with this city even with the amount of debt um as well as the um the interest versus principle that we C do we have a credit rating excuse me do we have a credit rating no we would we would obtain a credit rating if we're going to if we're going to seek public debt so that there's a cost to that in the little time but if that's something that we said let's do this we want to we want to build a new fire station facility it's $15 million do we go Bank debt do we go public debt we're going to get a better rate going public debt I'm just like because it's a lot more administrative work but um if we get the better rates a better deal then yeah we'll go through multi layer process get a credit rating um and and go through the uh through all the legal administrative elements to to issuing that do we see any issues with no I don't think I mean no I think we you know we've you know they'll obviously look okay what's getting um what's collateralized uh what are we pledging to the debt um and then just looking at the Financial Health overall of the city um and again as I I think I've expressed to you in the last meeting no I don't really have concerns for the governmental activities but when we look at business type activities and look at our some of our Enterprise funds I do think looking at revenues that are just barely meeting operating expenses and not providing building up reserves for uh for Capital commitments is what's of concern to me in the long term well that's perfect segue right into our Capital program overview um so I want to actually turn that over to Camden maybe Camden do you want to just sit here that would be easiest they're already used to tilting their neck uh unless you want camon up at the front or what's best well then we don't have to til turn it sure uh good afternoon everybody um for the record my name is Camden Mills and I serve as the Public Services director um so appreciate your time this afternoon just want to give you a brief update on our um Capital program overview um how could I get that back up oh okay so um we'll go over um the scope of the preliminary damage assessment that we performed today for the two storms um give you kind of a summary on all the infrastructure and city-owned assets that were impacted um we'll we'll briefly go over kind of the funding assistance process that we're working through right now with insurance and FEMA and then go over the fiscal year 25 Capital Improvement plan um to go over the status on the projects that that were adopted as as part of that budget um so our damage assessment scope we relied on City staff as well as some outside Consultants um contractors and Professional Engineers um we deployed um these consultants and our city staff immediately after um hurricane Helen so we were be a were able to differentiate the impacts from the two storms um we were able to complete the damage assessment before Milton came and then we did a second assessment after Milton um that's that's pretty crucial as we work through submitting projects to FEMA that that we differentiate between the two storms but as you can see as far as city-owned assets and infrastructure um we we looked at everything as far as our facilities U Marine structures our Parks um our storm water and wastewater uh as well as our streets overall um our preliminary damage estimate is coming out to about um $20 million um now keep in mind these numbers are preliminary um these were just the initial cost estimates that were done from kind of those windshield um damage assessments as we work through the process with um coordinating with our insurance adjusters and with FEMA um these these numbers will be adjusted but this this kind of gives you a good idea on the scope of of all the damage that we incurred from these storms um this is just that same information shown in a pie chart view so you can see that you know majority of the damage that we sustained was to our Wastewater infrastructure and to our uh City own facilities got a question for you yes sir that damage was that damage uh due to the storm or was it due to the uh status of the Wastewater system for instance the age of it the infrastructure uh the condition uh conditioning the maintenance done can you give us a synopsis of that so it it was damage caused by the storm but of course you know um like deferred maintenance could have played into that you know something may have been damaged that may not necessarily have been if it was you know in a different condition but this is specific to what was damaged um storm so comparing pre- storm vers vers post storm okay um our our funding is ass process so our our first step is to um go to Insurance any of our infrastructure assets that are insured that's our first step is to submit our damage estimates to Insurance um the stage that we're at right now in the process is all of our data has been submitted and insurance is starting to come back um with their estimates and so now we're in that back and forth of of trying to justify um uh what we submitted um for instance on our Wastewater lift stations we submitted damage on um for for 18 of our our um lift stations that we own they agreed with about 85% of the damage that we reported so now we provide a further justification for for that extra 15% so that process will be going on in the next few months working with their adjusters um and then the next step would be with FEMA uh Public Assistance 21 stations 21 stations total um yes thank you and yeah three three of them are are the larger pumps stations and then um 18 of them are the um just the smaller lift station facilities um so insurance is our first step then FEMA public assistance and then third will be alternative funding sources whether that's through Appropriations grants or or some of the bonds and and loans that Andrew touched on um this diagram here is just kind of of show you the flowchart of the process U for reporting damage to FEMA and getting those into projects um so a key um component up there at the end of the phase one is that recovery scoping meeting that happens um after we had submitted all of our damage to FEMA um they assign a project manager um which is the pdmg that will be assigned to us through this entire process um so we had that recovery scoping meeting in January now we're into phase two um the box that's that's shown here in red is currently where we're at with the site inspections for damage so that process is we um are Court are scheduling the meetings with FEMA so they can bring out their inspector and um and then they assess all the facilities that that we reported um so right now we completed our inspections of the shuffle board Shack down and passag Grill as well as our Fire Station 22 um our lift stations are scheduled um over the next couple weeks um so we're we're continually trying to get those um those facilities and and site inspection scheduled with FEMA after that um there'll be a similar back and forth with Insurance where we um come to a consensus on on the costs and damages and then we'll move forward with final costing and getting um those projects obligated so as you can see is it is going to be a pretty lengthy process um working with FEMA you know these projects will be something that'll Linger on I I would guess you know for the next few years andon can I ask you a question on that when it comes to the site inspections and the government uh uh sending the representatives down do you find that is it cumbersome is it on schedule is it something where you make a request and they fulfill that request uh when they're when they feel what's a sense of your scheduling so that that those inspections for damage from FEMA are complete yeah that that's a great question so it's it seems to dat it takes it's about two weeks out so when we request an inspection we're typically able to get that on the books about two weeks from from that date um that's how it's been with with what we've requested so far um with the lift station in the fire station and the shuffle board Shack um so they have been able to accommodate those requests um pretty quickly on on that side of things so I've been pleased with that process where it gets a little bit cumbersome is the actual site inspections themselves uh for instance when weid Fire Station 22 it was eight hours one day and then 6 hours the next day and it was a guy literally walking around with a pen and paper you know drawing everything so that that process is a little more cumbersome but I'm open to it I want them to catch every single Nook and crany so I'm not trying to push them but um it is it is a little bit of cumbersome okay thank you um so I'm just going to get into each of the categories and and highlight our facilities just so you can kind of see the the rough dollar magnitude that we're assigning to these and and there's some images here too that you'll see on some of the damages sustained um so for our facilities um majority of the damage was was caused from the flooding from Helen um especially on the first floor of some of our buildings the uh shuffle board Shack and Mary here Bait Shack were condemned um substantially damaged our community center and the suntan Arts Center um received a majority of the damage um we did receive you know damage in in some fashion to to all of our facilities um when Milton came through as as Andrew mentioned mostly With the Wind that's where we started to see some of the roof damage um with with Milton um so here's here's our Mary Pier Bait Shack um this facility is insured um so you'll see on on all these these slides moving forward in the blue box there's a check if if that facility is insured and then there's a check if we are pursuing FEMA and if it's not then we then we put an X in there um so kind of just comparing you know is Insurance an option is FEMA an option and is this project already programmed into our Capital Improvement plan some of our restrooms at at our various Parks um again these are insured and and we are pursuing a FEMA claim um for these our city hall not too much damage there mostly um some soffit and and some uh roof tiles um but again that facility is insured and and we are pursuing FEMA um I added a note in here that we did have budgeted in our fiscal year 25 program to start the design for an HVAC replacement um so we do plan on continuing um with that um that project the community center or or Rec Center um that those buildings sustained uh the most amount of damage um there was some water intrusion that came underneath the concrete slabs um that really damaged some of the foundational structure um but pretty much everything that was in you know that first floor level um got flooded out so like the gym floor um that that'll need to be replaced um again this facility is um ured and and we're also pursuing a a FEMA project as well our Fire Station 22 um this is a facility that we're proposing some mitigation measures um right now our plan would be to demolish this facility and rebuild new um that was a project that was already in the works in in our long-term capital plan um but just seeing the to bring the building back up to pre-storm conditions and then adding in the factor of bringing it up to current building codes or or current you know fire safety codes um that the existing facility really didn't fit the needs of our fire station operations um so we would be proposing um to demo and rebuild if we can um so we're pursuing um you know alternative funding sources in addition to insurance and FEMA uh to try to make that project feasible um noted that there is $600,000 um budgeted for fiscal year 25 to continue the architectural and engineering design for that project um so we We are continuing with that got a question for uh Andrew if on that other slide there that $2 million reimb ible State appropriation is there a time limit for us to utilize that state appropriation you would know that I don't know off the top of my head um I think if there is a time limit we need to make sure that we're taking advantage of that and we don't lose that appropriation uh due to it just falling out of our scope of view yeah that's a good point and that 2 million is specifically dedicated for construction funding too so we couldn't you know put it towards that design um um generally with within the agreement there is an proposed end date and a schedule and then you can always request an extension here the circumstances I'm not sure on the details of this one Jenny can we capture that as a note for the Commissioners to make sure that we have a follow-up date on that so we don't lose that appropriation yes yes sir that's a good point we've done that in the past um fire station 23 um this this facility um sustained some damage luckily this is elevated more than the other fire station so it didn't um quite sustain as much damage but uh we are puring insurance and and FEMA on this one our Paradise Grill um again majority of the damage was was from the flooding um the sand inundation and um the flooding elevation to um some of our electrical um components I'm happy to report the Paradise Grill is open yes it isti I've been there Yay good news yes our Public Works facility um we received um a lot of damage on on our first floor Bays um from from Milton so we've tore out you know our drywall um a lot of our um equipment that was in that facility uh was damaged as well um that building um was scheduled for a roof replacement anyway that was something that was already in our capital Improvement plan so how we're proposing to tackle that project is you know work with insurance and FEMA to bring it up to pre-storm conditions um but still move forward with that designed roof replacement the design um for that is complete so we've given that to the contractor that will be doing the repair work and then what our thoughts are is you know what insurance won't cover that new capital portion so we'll have insurance cover what they can and then the city will use the budgeted CIP funds to cover the difference it's not smart yeah um our site Beach Public Library so this facility um our preliminary damage assessment noted some potential erosion around the foundation um so that's why you see the repair work estimated at um over 200,000 um we we still need to do some further structural analysis to confirm if there actually was um that damage was sustained so right now this this is a conservative estimate but that number may may come down as we analyze further our um Don Vista San Art Center um as mentioned previously this was one of the facilities that sustained quite a bit of damage uh majority of that was um from Milton on on the roof um this project is designated historic um so any of our facilities that were impacted that are designated historic were going through the process of work U working with our historic preservation board and getting their um recommendations on how to proceed and then and then we'll bring those to the city Commission our Warren Webster again this is another building um that that was designated historic um received it significant amount of flooding um from Helen this facility was also damaged in Prior storms so we have some open projects with FEMA for those prior storms so we're kind of working through the the coordination there to differentiate you know what damage for is for a idelia and and what damag is is from these um more recent storms um but again this this building is insured um and is eligible for for the female Public Assistance our shuffle board cheack um unfortunately this building was was hit pretty hard um so this will need to be um you know we're proposing to demolish and rebuild but again working through that process with um with our historic preservation board next we'll get into uh some of our marine structures so these are our our seaw walls our peers and our docks um not much damage from the wind so a majority of this was caused by the force of the the storm surge from Helen um this seaw wall number here at 272 I I foresee this um increasing as as we you know get more into our our damage assessment analysis but some of the major areas um that we've identified is is Passa Grill way um Fisherman's Park Sunset Park and 36th Avenue um but we are assessing all of the the the public Street and seaw walls um to to be captured in that damage assessment for FEMA to look at um these are specifically that passag Grill way is is a critical item for us to try and get scheduled for FEMA site inspection um as soon as we can our seaw walls are not insured um so the FEMA Public Assistance is is going to be our main um route for these repairs was that seam wall we placed when the road repairs the major work was done on passic Railway it was not no no so we we um the seaw wall from First Avenue to 12th Avenue um was split into two different phases um phase and pretty much just split into half um phase one which addressed the more critical areas um was just recently completed right before the storms um that's eth to 12th isn't it it yes yep exactly and some very and in front of like the Mary Pier Bait Shack there's some sections there um so that project got got completed um but the sections of the old seaw wall is really where we saw a lot of the damage and in the areas where the new seaw wall ties into that to that old seaw wall um from from a infrastructure standpoint it's concerning because what we've observed is um like under base material sand material that's um helped support the sidewalk that's on the Upland side of the seaw wall we're observing it leaking through um joints in that seaw wall and and so we're observing some material loss um which you know so we want to prioritize that phase two project to get done sooner than later um before those um failures start to creep up into that roadway yeah Kon can I tell you that uh the seaw wall on the 12th uh 12th Avenue where it's adjacent there uh you can actually see where the the sidewalk is becoming undermined exactly yep that that's exactly the occurrence that that that um soil materials just leaking through and and getting back into the water and it's you know that that sidewalk is is floating some areas so we we want to try to address this before that starts creeping in into the roadway yeah that's a new section so I didn't expect that to be happening at the new section right and then it could be um you know leaking through the joints in the old section adjoining to it um it could play into that as well thank you um but it's it is you know the whole the whole thing needs to be brought up to brought up to par um PE and docks First Avenue um 7th Avenue and Mary pier where where the major damage was sustained um First Avenue Pier um had some damage out um on the platform itself and the railing but also the walkway um getting to that Pier um those facilities aren't insured so we're pursuing FEMA um public assistance on those our Dune walkovers um sustain some damage to those as well mostly cleanup efforts of just getting sand out of those walkovers um again those aren't insured um we are pursuing a FEMA claim we had money budgeted in fiscal year 25 um to repair some of the walkovers at 51st and 52nd Avenue um so we've put a project out to bid to repair um to replace those ones as well as the ones that were damage from the storm um so that project will be a combination of City CIP funds as well as um FEMA assistance operations um this was you know our vehicles the equipment Within facilities um as as well as some of our our it um operations equipment so we've inventoried that uh most mostly from the different departments and staff had reported all of their damaged equipment and vehicles and and that falls into this category here so majority of that was was caused by the flood damage um luckily uh our our fleet vehicles and our it equipment isn't shed um so we're pursuing that route um as as well as FEMA our parks and Pavilions um um overall was made out all right compared to some of our our other damage again you know Helen with with the storm surge um caus majority of the damage but upam Egan lazarillo mcken V Vina Hurley and and Bell Vista um were ones that sustained the majority of the damage that we've seen comment for the Commissioners on that and uh Andrew and you uh is that that we go ahead and utilize uh the tourist development tax part of that tourist development tax does allow us to request an access to those funds for uh parks and I think that we're we've got some great Parks here that the tourists do utilize we ought to reach out and try to get the county to provide us those funds uh to repair those things especially things like The Pavilions and you know the infrastructure needs that would support tourism I think that would be an easy case for us to build understood I I appreciate that suggestion as as I understand it now the only tdt money we see is for beaches is that correct that's correct yeah but let's take advantage of it it's written right into the law so we should be able to they might pay for the walkovers beaches okay um next we'll get into some of are um underground infrastructure so storm water we majority of the damage again was from Helen with the storm surge um just having sand and and grit and debris wash into our our underground system our our manholes and our pipes um and and minimal damage sustained from Milton um we are proposing a project with FEMA um since that underground storm water instruction is is not insured um we're pursuing the FEMA project for a systemwide cleaning and inspect ction um which has twofold purpose um the cleaning will be to you know remove all the St storm damage any debris and sand that was um put into the system and then the inspection piece of that is as they're going in and cleaning and and flushing that system we're driving um cameras through the system as well so we can analyze um the current um state of the infrastructure which will help us identify additional damage that we can't see you know from the surface um but also will help us prioritize Asset Management long term um so we can work that into our Capital program now we did talk about that and we prioritized that during the uh Capital Improvement program uh two meetings ago do you think is there any way that we could ask FEMA as an assessment as one of their inspections to go ahead and do that complete inspection of the system because we don't know the depth of the damage yet unless we can televise and look at all of it that's that's exactly what we're trying to do um right now so initially FEMA's feedback was you know well we can't they're fine with the cleaning part of it but they weren't um on board with funding the inspection part of it because they're saying well we don't want to just you know send you guys on a wild goose chase to find damage but I think we are in a good position to justify that you know hey this structure is full of sand so is the next Upstream structure so you can interpolate that you know the pipe is full of sand too so I think we're in a pretty good position to justify that that system wide cleaning is needed and the inspection is needed too so so we can identify the remaining damage that happened um so I I feel confident um that that we will be able to to move forward with this project um our streets um so with our streets and how we evaluated that and in reported to FEMA is we separated out Golf Way um between 1 Avenue and 22nd just because that's going to be a pretty large Capital project and then all the rest of the damage to our streets um we grouped into a second project um so what you'll see here is is pavement um sidewalks and and curb and as well as signage um so again majority of the damage sustained here was was from the storm surge and and some erosion um around those facilities can I ask you about the uh the wall structure that collapsed down there in the pass Grill along golf way there part of it's intact part of it's not intact uh where does that come into play here we would um propose that as part of that Golf Way project um so with that one we're looking at full width right away really from Curb up to the dunes um we would propose to demo the rest of that wall and then replace it with a more structural wall um what was there previously was um more of like a decorative it didn't really have like a footing or any like structural Foundation to it so we would propose to construct a um something that's that's more structural and also move it on to that other side of the sidewalk um so it's more in line with how that wall is I think north of of like 9th Avenue so it would be on the west side of the sidewalk so the in other words correct yeah pedestrians would be walking on the other side of the wall yep and then and it would keep the sand off of our sidewalk in in the road um so here here's the majority of the roadway damage other than golfway um that s that was sustained um this picture here on the bottom right I think is what you were referencing at that pass of Grail seaw wall here where we're seeing um the soil being undermined and and um washing through the the seaw wall out into the bay and then gol way um is again that's going to be it its own major project here um total we're estimating at about um $2.2 million but I could see that number um increasing um we will be proposing um some mitigation measures um with this project as well um rather than just replacing the asphalt we do want to go down and and improve and replace um the base material as well um so we can get the longest life that new asphalt as we can um we are exploring some like temperature control treatments um for the asphalt so it'll be more friendly with people that are walking or walking their dogs um as well as um some maybe some some permeable um type asphalt but um just trying to work in as many mitigation measures as we can since this is going to be a major project that we want to last um you know decades to come currently uh we have done some temporary asphalt repairs to a few of the intersections that were severely damaged um just so that'll hold us over until we can come online with with the capital project um this isn't insured so we will um pursue FEMA public assistance and then our parking stations um we separate those out separately um but those were inundated with sand or or just blown over um so we are proposing to replace those and they are insured yeah so they're not replaced yet so how are we collecting parking fees um some of them have been repaired but not all of them and then as well as signage too we're missing a lot of our signage you know that has the QR code yes um so that's something we are prioritizing to get that signage up in place even if we don't have parking stations if we can get a sign that has that scann QR code um before um spring break because that is a big you know Revenue source for our season unfortunately our our typical process for this would be to print the signs inhouse out of out of Public Services our sign shop was damaged from the storm so we're working through getting that sign shop back up and running um while also um getting quotes from vendors to print the signs themselves um but as you can imagine a lot of these sign shop vendors around here are pretty busy um know with other cities and counties too but that is a big priority right now for the Public Services Department is trying and getting those parking signs um back up as soon as we can so we can start seeing that Revenue something to be mentioned about QR codes on those those parking signs the uh penois County Sheriff's Office produced a video that showed that uh there were individuals making their own QR codes and placing them on those types of parking signs so in awareness of that or Cameron as we make those signs if we can make them so maybe it's difficult to have another uh sticker adhere to something like that so that we protect uh you know people who come to visit us and utilize those facilities also maybe uh we might want to introduce some way that uh city employees would check those signs as they check for maintenance on the machines or uh looking at the machines going in there well the parking people go by every day yeah so that's that's a good point to check and make sure there's not those stickers put on and that's always today's environment that's going to happen it is it is and maybe we can some of that just by pay a little bit of ATT to it so that somebody doesn't say well we went to St P Beach and we got a $300 parking Bill okay um next we'll get into our Wastewater infrastructure um so again this is where majority of the damage was sustained similar to our storm water um it was a lot of just sand and debris um that that washed into our system um from Helen with the the level of um elevation of the flood damage that was sustained um impacted a lot of our electrical equipment and control panels and then from Milton when we lost our power um that that shorted out some of our electrical equipment as well um Pump Station one um that that facility sustained um quite a bit of damage um as as you're I'm sure you're aware we already had a capital project underway to rehabilitate this facility so we're moving forward with that project as is um it did have mitigation measures proposed in there um we were going to install a new backup generator with a fuel storage tank that would be elevated um above base flood elevation and we would also be um replacing our control panel equipment um with with flood tight hatches and and elevating that as well um so we have reported these damages to FEMA and insurance um but we're we're continuing with um with that Capital Improvement project where we're at in the stage of that project right now is all equipment purchases um have purchase orders and and have been placed um so right now we're just working on um getting delivery dates for some of those long lead items um for instance that backup generator is about 70 weeks um to come so this this project will be like an0 weeks 70 weeks so this will be um you know an 18mon project um we're going to try to do as much work as we can as as Parts come available we're already seeing um delivery like of some of our um pump and and wet well equipment um that that backup generator will kind of be the last piece um to that project the generator that's out there now is is functional and has been repaired After the Storm um so we're we're thinking of creative ways to you know try to move the construction of that project as fast as we can knowing that you know that piece is going to come in at at the end um but um some of that equipment does have have long lead times to be manufactured okay so what's what's the impact now at you know we're looking at a bunch of development Happening Here on the beach so if Pump Station one is is not up to standards then how is that proposed uh development going to impact U our ability to move the Wastewater so right now we do have um functioning pumps in in the Wastewater system which um does have you know sufficient capacity to to keep our operations flowing um the current as currently stated as currently stated so our our current um Pump Station one and the pumps that are in place now are sized um for buildout of the community redevelopment District but not complete build out of the city per the comp plan so the new pumps that'll be um installed as as part of this project will allow um the city to have full capacity for buildout according to that comp plan we're increasing the capacity we're increasing capacity although before the hurricane we said we had enough but obviously we didn't Cory Avenue now the end of Cory is taking off so it's more it's going to get more buildings more condos more hotels correct and and they we have a um $2 million grant for this project um from the Florida Department of Economic Opportunity and in our Grant application uh we were proposing um you know we submitted our comp plan and some of those developments that were at the time were proposed to come online so that Grant was tied to growth and and capacity needs when do we expect uh Pump Station one to be fully functional besides the 70 uh week delay there for the uh I think um probably about 18 months for the project to be complete fully um but I would say probably 12 months um to have it substantially complete okay do the sub aquous fit into to this the replacement are we still talking about that we are yes we've been talking about that for 15 years yes sir um yep sub replacing the subus line which is the line that runs from Pump Station one under basa Bay to the where we pump the the waste water to City of St Petersburg for treatment yep So the plan is still to to build another line adjacent to it and have both available so once once it gets across the Bri the bokaa is there any issue with the pumping going to the to the actual facility well we've had issues with the pipes Downstream last year we I think it was last year we had a serious problem we didn't even know that those pipes existed in the city of St Petersburg that they were our responsibility uh but things like that used to creep up on a regular basis like we didn't know we had pipes here or there so do we have a pump over in St Petersburg no the the St Pete does um so St Pete Beach doesn't St Pete Beach does not no so we we send our flows that so um Forest M goes over to the Yacht Club Estates in in Treasure Island and then um meets I think I believe that's 75th Avenue there where it ties into Treasure Islands Forest M and then goes into South Pasadena to St petersburg's lift station 61 um so that lift station 61 in St Pete Services all of St Pete Beach all of Treasure Island and I believe all of um South Pasadena as well and how did that function that's fine um that that um that that facility is is in good shape they have done some um repairs to it recently but it's capacity wise it it has it does have sufficient capacity do we have any control over inspections on that or no just St Petersburg mainly St Petersburg um we do work with them um as part of like our our true up analysis on what we pay them um to treat our Wastewater flows um so they are supposed to program like long-term Capital Improvements in into that rate as as as we're getting charge but um we don't we aren't currently inspecting that no um and and that Force main project where we're at with that right now is we had um engineering consultant do a preliminary engineering analysis to um evaluate different route options if we wanted to keep the same route as it is currently or or look at some other options um the engineer that performed that analysis also recently performed a similar um Force main analysis for Treasure Island and in the pipe that they have that ties into ours and also the St Petersburg lift station 61 so they have a pretty good grasp on on the system as a whole um just as about two weeks ago they uh we had a meeting with them to go over some of the preliminary route options that they're exploring um my my recommendation is is that we look into some redundancy um what I think what we'll what we'll probably propose for this project is to bore a new Force man and then line the existing Force main um so that way we have a little bit um extra redundancy um in the two and then another benefit that I would foresee if we did um construct that new boore is when we pop up we could go directly to St petersburg's Pump Station plant without having to tie into Treasure Islands Force main cuz right now our pumps um are I wouldn't say oversized but their their size very large because of that head pressure um that we hit when we're competing we're competing with the flows of Treasure Island so we can remove um that component and and go directly ourselves to St Pete um that'll um give us additional capacity um within our system so right now we plan on completing that preliminary engineering analysis um this fiscal year and then um I think we had planned out in um I think 27 is when we were going to start the actual design of that project and then constructed around 2029 um but due to the impacts of the storms um I would recommend we try to expedite that project um to be as soon as we can um right now it's projected that that pipe has um about 10 years of useful life left but I'd rather not wait till the the very end of that agreed what do you anticipate that cost would be to have the the new boore not reline but a new boore coming online then and not competing with 20 to 30 million 30 million yep um and then next here is um the lift station for the remaining lift stations that we have so the other 20 um separate from from Pump Station one again similar type of damage um for electrical equipment um those control panel boxes were flooded um and then a lot of just sand and grit um into our system that that damage some of our our pumps um luckily those facilities are insured um we are pursuing um FEMA as well um and then three three of the lift stations we are proposing some additional mitigation measures um those three lift stations um serve our critical facilities so our city hall our Public Works and our fire station so the idea with those mitigation is we would elevate the control panels um flood prooof the wet Wells um and the goal there would be um you know if another storm surge event comes through that we would be able to keep some of our critical facilities online um and we we're exploring mitigation options at the other areas as well um but unfortunately just due to where some of those lift stations are located and some of the site constraints um we're just limited and and what improvements we can propose so some of them will be bringing back to pre-storm conditions but where we can will be proposing and mitigation efforts sanitary sewer system cleaning inspection um similar to as I described with the storm water U we're proposing a project to um televise inspect and clean all of our um underground pipes and again this will help to identify the storm damage and prioritize repairs but it'll also help out with our um long-term Asset Management planning um this infrastructure is not insured um so we'd be pursuing a fale project we did have um $375,000 budgeted in fiscal year 25 um Capital Improvement program to uh for portions of of the Sumer system cleaning and inspection so we will try we'll leverage that CIP funding if needed um to help support this project so I think it'll be similar to the storm water where will fima will cover the cleaning but we may be responsible for coming covering some of the inspection I think we looked at that uh as a fiveyear flow out um putting money against that each year didn't we at that meeting I think we did yeah I remember the spe specifics and that's what I would recommend as well is is kind of evaluating this every five years um next I'll get into just kind of a high level overview of the adopted Capital Improvement program and where those um projects currently stand um so as you can see for fiscal year 25 um we had about 23 million dollar for various CIP projects and uh when you break them into the different categories um similar to what we looked at for our damage assessment um you know you can see a majority of that is to streets and Wastewater and this just those those same numbers shown um in in the pie chart format so going into facilities um Fire Station 22 again that design um for that AR already planned project is is still underway um our our Public Works um roof again that that project the design is complete and we're proposing to complete those um roof improvements at the same time as doing the storm repair um work and then the HVAC um project for City Hall um that has not started yet and then we had budgeted for a design of the Public Works building and and that has not started yet either um the HVAC I would um recommend that we plan on doing project in fiscal year 25 um the Public Works building that may need to be reconsidered um to to push out just given the the conflicting priorities we have with with other repairs that are needed um some of our marine structures the 29th and 36th Avenue seaw wall um those those um are in progress the 29th Avenue seaw wall project is complete and the 36th Avenue um seaw wall project is proposed to go out to bid um that 36th Avenue was it was in rough shape before the storm um but sustained some additional damage and is in um emergency need of of repair our rec center seaw wall um this was one that didn't sustain as much um damage from the storm as some of the other ones but we do have um some active grants um one for design from FEMA and another uh for construction from DP um so I'm recommending that we um proceed with administering that Grant and and starting the design of that project um since we do have some alternative funding sources dedicated well that raise it up to the minimum recommended 5 ft above sea level correct yep and is that going to be the live sea right now we are proposing to to make it a living Shoreline um as we get into design there may be some constraints there with um the extent of that just due to the depth of the bay um so that's what that living Shoreline looks like is is to be determined but that is the goal is to create um a living Shoreline and kind of let that area be almost like a demonstration project to kind of guide you know future seaw wall projects moving forward um the pass of Grill away seaw Wall we have not started on we had um budgeted 237 for that next phase of design um so I would recommend um continuing with that project um and and using funds um through FEMA Public Assistance um to make that larger project and and construction come online sooner than later um Dune walkovers as I mentioned we we have put that out to bid um for for the walkover replacements um priority wise compared to some of the other improvements we need to make that's that's not the highest on the list um but is a project we are moving forward with as well as the First Avenue fishing pier um that was a project that was open prior to the storm um and and hadn't been closed out yet so we'll be um requesting extension on those permits um so we can finish out that project as we um also work through the storm repairs operations um just repairing ing some of our um I think we had in here to replace one of our fire trucks and then um upgrade some of our it equipment so um we are moving forward with those budgeted CIP projects Parks and Recreation um the community center pool um resurfacing that that is in progress and and we plan to move forward with that project in fiscal year 25 um the playground equipment um project has not started yet and the Egan Park project has not started yet as well um one one thing I think that's important to note about Egan Park is that project was proposed to look at adding some um like pickle ball ports and and re repurposing some of that open space area out there um I think after this storm it's it's pretty evident that you know we we should keep that space dedicated as open space because we're going to need it it was fully used as our debris storage site so um I would not recommend you know removing removing that open space um and actually repurposing These funds to help with some remediation of that site um so right now we've reached out to D um to close that's who we permitted with um for that debris management site um so we're working through the closeout process with them um we're going to have a geotechnical engineer perform soil sampling um throughout the area so we can determine what remediation work is needed um I I don't foresee uh much needed other than you know replacing some ground soil and then placing new sod and and rest stabilizing the area um so I would recommend that we use these funds as needed um to to resad that field and bring it back to to pre-storm conditions um and then lazarillo Park um that funding was dedicated to replace the lighting on the tennis courts um the purchase orders for that equipment um have been issued and the contract has been awarded um so we would um propose to move forward with that project um reclaim water um we had some repair replacement um money budgeted as well as um pig port installations um those Pig ports um help with maintenance and inspections um we have not um moved forward on on those projects yet what's a pig port a pig port is um pretty much a port that you can put um a device they call it a pig but basically it's just like um um something that fits into the pipe that you can pressurize and send it through so it'll clean out like any Grit ulation that that's on the pipe itself so it's a mechanism that you have to have the port that you can put that device into and then another Port that you can take it out of it's kind of like opening the top of your water bottle yeah and then putting something in MH the pipe and then pushing it through the pipe oh interesting so that'll help us help us clean the pipe um but without those Pig ports installed you know we can't can't perform that work so um it'll help with you know long-term asset management and help extending the useful life of the infrastructure sure we do have okay storm water um the watershed management plan um I think that's going to be a crucial piece um to get to get accomplished this year because that's going to really Drive some of the um policy planning and Engineering guidelines um for for our storm water projects moving forward um we do plan on putting that out to bid here um shortly and getting consultant on board to conduct that study um the next three projects are storm water outfall repairs in the Don CeSar area in the Bell Vista area um and those projects are are progressing um and and are currently under design right now so we have a consultant on board that is is working through those projects we would anticipate all of those moving into the construction phase on this fiscal year um pass a grill away tie check valves um that project has not started we're proposing to take a task order for the engineering design um to our City Commission in um in February here so we can get started on the design of that project is that going to help alleviate some of the flooding like around 29th Avenue what what this project will do is is right now we have TI check valves already installed I think they were put back when that roadway project was done and they're at the outfall end of the pipe um where they're you know susceptible to Marine growth but also make it difficult um for our staff to maintain um really what's that the the Barnacles and and really like the this time of year is when we have the tides that are low enough where we can actually get into to do it otherwise you have to get commercial divers out there so it's since they've been installed um we we haven't done a great job of maintaining those so what this project is proposing to do is take those TI check valves off of the pipe end bring them further Upstream in the road so our maintenance Crews can bring their trucks you know drive right up to um open up a vault and and maintain the vaults um maintain the ti check valve there so ease of Maintenance and then we're also proposing to install baffle boxes um what those baffle boxes will do will help with um water quality to help trap some of the debris and sediment that's into the system will get trapped in that box before it goes to our tie check valve um because that's that's another faulty um part of those TI check valves is you know a piece of debris comes in and gets it clogged out well now that you know now it's not holding back that tide water anymore so try to catch that debris before it gets to those those valves um knowing that those TI check valves uh help keep the road stabilized I think that's probably something that needs to be prioritized so we don't wind up having another undermined uh passag gr way you know we built that big road it took a lot and everything like that I think any everything we can do to make sure that we don't undermine our own work already is is something we need to look at absolutely I I agree with you there and and with this project since it is you know a retrofit the design phase of this this won't take very long so I would anticipate that we'll get into construction on this project this fiscal year um and 45th Avenue drainage again that is one um that's underd designed now too this project um proposes a pump station um so this will be um one of the first pump stations we see in in that Leo area um to help um alleviate some of the the ponding um the gr elevations on the road in that area even after a storm event you'll see water pulling up for a while so the idea here is to help alleviate um some of that standing water um and this the funding for that 45th Avenue is just for design um the the construction of that will be um around $2 million so that'll be something we have to program over time and since that's a state road the state won't uh won't take care of that no it's it's that portion of it is is local okay um and it it's it's titled 45th way but it also is like Plaza Way um first yeah yeah um next to get into our streets um so our street rehabilitation program that's our annual um City Mill and resurfacing of our roadways um with that one just um last week we had a consultant drive all of our roads um to get updated pavement um condition assessment so the last time that was done was um back in 2020 um but basically they have technology where they can evaluate the condition of asphalt and then that will allow us to prioritize um what roads need to be Mill um repaved first um so um that effort just got completed um so once we get that data back our Public Works team will we'll analyze that and then prioritize the roads for resurfacing and then we're also um putting out the project to bid um for contractors um to be um that'll do that melon resurfacing work and that'll be a three-year contract with two um options for onee extension so we plan on having that in place um for a while here um Gulf Boulevard under grounding um that one is is continuing uh we just approved a task order at the last commission meeting for bids phase Services of of the next phase of that project and we do have um penny for pelis funding that is specifically dedicated for that project um so our goal is to work through the bid phase of phase two U put that project out to bid see what those numbers come back with and then determine of if the remaining penny for panels U money is enough to ress with that or if we need to program city funding to help supplement to move that project along um Alleyway maintenance program uh we are proposing to repair the um reconstruct the Alleyways on Seventh and eth Avenue uh down in passag Grill the design for that is completed and and we're ready to put that project out to bid um here shortly boaa drive and and golf Winds Drive um both of these projects were designed completed and and permitted and put out for bid for construction and then when those construction bids um were taken to um City commission for approval my understanding is they were denied at that time um before the storms our plan was to um bring these projects back up to um the commission to see what design changes they would like to see if any and then we would continue that so I think the $200,000 that was um budgeted was um in anticipation of um any redesign efforts that would be needed um but both of these projects the bids came out over $5 million for each of them um so what we have you know program currently isn't enough to move forward with with either of those projects um BCAA does have an FD fdot grant for it um that expires this September um so I would be planning on requesting an extension to that Grant um to see if we can get that moved um but both of these roads um are are be beyond their useful life and and really do need to be replaced so you know I recommend we we prioritize these um in our Capital program moving forward and another good reason to rep prioritize those is those are a little bit of relief for the north side of our city relief as far as traffic and things like that so you know I witnessed a couple of accidents on Gulf Boulevard shut down traffic flow and so those relief uh Avenues if you will uh provide another way for or let's say an ambulance or emergency service vehicle to go ahead and get further south so I think that you're you're absolutely right those should be prioritized a little bit higher to have that because otherwise we got one way up and down that's a great Point um so yeah as I mentioned before these storms that was kind of our plan was we were going to approach um the Commission in September and and ask for direction on how to move forward with those so that's that's um a task that we still need to accomplish here then our Wastewater um so we had some money dedicated for for inflow and infiltration Rehabilitation um this was work that was prioritized the last time um that we had a full um televising and inspection of our storm water system uh my recommendation would be um that we use the funds um from this from that inflow and infiltration Rehabilitation as well as a sewer system cleaning and televising to try and move forward that full systemwide project um so a female you know doesn't 100% fund those projects that we have some CIP money um that we can leverage to try and move those forward um and then the results of that that sewer system cleaning and televising will drive um the prioritization of the inflow and infiltration rehab for the next five years and then you know we we plan on doing that um every five years Force main one um that $40,000 um budgeted that is to complete um the remainder of that preliminary um engineering design analysis um so I expect that to be wrapped up here in the next couple months and then we'll be propos uh we'll be presenting um the different route alternatives to our city commission um for further Direction and then um planning to move forward with the design after that um air release valve installation um that the purpose of that is at um some of the high points in our forest main um just to relief some of the air um air and gas pressure um and that'll help with um um buildup in in the pipe system longterm and then our Pump Station one um Rehabilitation project that that's currently in process um so just to briefly cover um you know we got a lot of projects in in our CIP and and we got a lot of storm damage so um you know we got to take one bite out of the Elephant at a time um and and these are kind of our our top priorities um to move forward with so I think our Wastewater system and our storm water system are the top two priorities um and then after that I would I would highlight our critical facilities um our fire station Community Center as well as our Public Services building and then next in line would would fall in line that golfway roadway and then our our various seaw walls and and Coastal structures um so the these are the top four priorities as we're working through scheduling um inspections with FEMA and and moving forward and i' um welcome any any further comments or or questions I have a comment for for you thank you thanks for being uh upfront and giving us a realistic look at uh what our systems capacities are the status of them as uh I know all of us are kind of concerned about adding uh additional uh if you will used to our systems and things like that so I appreciate the briefing that you've come and given us and answering some of these questions so that we can get back and advise our commissioners and such so that they're more uh informed and I would say it's nice and hopefully you know you can give a status on these things because I think it's critical we've seen that our systems were undermined by the storms uh they need to be the resiliency that you described to us um but I think the Commissioners and the rest of the residents that live here and the businesses that function here also need to understand uh what the situation is so that they understand hey we're moving forward with this but it's going to take time it's going to take a lot of capital to get to where we should be so that things continue to function so thanks that's a lot it is a lot and we do at the at the um next upcoming commission meeting when we do our standing um storm recovery effort priority we will be presenting on some of the status update on the um the priority projects from that last slide and kind of where the status of those stand I'll add one more thing how do we help you and how do you get information to us on more than a quarterly uh you know I we only get a chance to meet quarterly and part of our job would be to advise and and things like that because you know we have a part-time commission and things like that so hopefully you know the five of us that sit here as appointees can help to guide them and have a little bit more expertise you know I'm going to look at John here again and thank him for his uh years of service here because he understands our systems how they have been uh you know built over the years the capacities and things like that if we build more knowledge within uh the base of those decision makers I think we all benefit because we can look at the expenses we can understand the system's priorities and such and then also give Our advice as we look at this in more of a microscope and then advise but we would need to see you know these statuses and things like that and I would ask if you could get those to us maybe a a a report or aop a synopsis so that we can have a a time to digest that to look over it I mean I've got all kinds of notes that I want to make sure that I capture for the next meeting and it also helps to reinforce when you're speaking with the commissioner that we've already kind of pre-brief them based on our quarterly meeting when they go into the next meeting we've kind of given them a little bit of uh insight as to what you're saying so it's not brand new and maybe they have some other questions that they can force you further down the road no I I appreciate that and that's you know something that I would I would appreciate to have as well you know I have you know the engineering and and capital programming knowledge but you guys have the institutional knowledge of of being here you know longer than I have so i' appre you know any insights and advice that you guys have does no you do but I'd be open to I mean whatever whatever you guys prefer my my goal is to um you know put together of you know not just the five-term plan but a 10-year plan you know working hand inand with with Andre and our finance team but going through all the different components so right now we have a pretty good long range plan for our Wastewater system um really planned out to 2032 on what need what is in that so I want to make sure all of those project s identified in that are getting presented to you guys when you're evaluating the capital program um before those you know budget committee meetings so our goal is you know we we recently collected the data on the roadway so we'll be prioritizing our street resurfacing projects um we already have a pretty good grasp on what our needs are on Wastewater um we have a lot of studies on storm water but they need to be married up together which I think will be accomplished with that that watershed management plan and then the last pieces would be the seaw walls which we do have um a long-term analysis so I want to bring all of these studies together and then when we are presenting the capital program to you guys you're seeing the full picture of everything that needs to be done which it will be a lot of projects and then and then we can kind of break it down from there on on how we're going to make it feasible um but I want to take everything from the planning studies that we have and and put that into the program um so you guys are seeing that full picture when you're evaluating it oh I think our job here finance and budget I I don't mean to speak for everybody I kind of look at this and say okay I'm not here to make policy decisions I we're here to guide and if we don't have a full understanding of what you're working on and what those costs will be then we can't we can't provide any kind of uh advice or anything to the commission so anything that you produce that has to do with finance and budget if we could be I I'm more than happy to get that email to me along with whoever else through the city because it helps me digest and then come more prepared uh to participate and and once again provide guidance to the commission okay I appreciate that I have one comment we're depending a lot on FEMA support money I have a concern that the existing government in Washington may make dramatic changes to FEMA that could impact all our plans and that's that's an unknown but it's it's real it is real let's hope it doesn't happen anything else we are adjourned all right