6 pm i call to order the Tuesday March 25th 2025 St pete Beach City Commission meeting pledge of Allegiance please i pledge allegiance to the flag of the
United States of America and to the republic for which it stands one nation under God indivisible liberty and justice for all city clerk roll call please commissioner
Marriott here commissioner Robinson here commissioner Resniki here mayor Petrilla here vice Mayor Moholland here we have a quorum present thank you uh the first
item on the agenda this evening is the um March 11th election results uh city clerk could you please read the election results yes I will thank you per section 3812 of the city's code of ordinances
and ordinance 2009-29 adopted on October 27th 2009 the city commission delegated the canvasing of election returns to the Penllis County Canvasing Board the Penllis County Canvasing Board comprised of
County Judge Edwin Jagger County Commissioner Brian Scott and Supervisor of Elections Julie Marcus met publicly on Friday March 14th 2025 to canvas the results of the nonpartisan municipal
election held on March 11th 2025 and certified the returns for the city of St pete Beach District 2 commissioner election as follows the number of votes cast was 666 of which Grant Izzy received 241
votes and Lisa Robinson received 425 votes thank you very much uh and for the benefit of the public on March 12th uh Commissioner Robinson and myself were uh
administered the oath of office uh by the city clerk in the clerk's office next next item on the agenda is to approve the agenda do we have any modification requests to the agenda
vice Mayor I have two this evening the first one is to remove consent item D the uh down the Corey Avenue Business Association is contemplating a different event and so they would like
to pause this um item so we will pull it this evening for consideration in the future and the second item under the um declaration of a local emergency I am adding an item under action items to
approve a service agreement with Cotton Global Disaster Solutions in the amount of 2.15 I'm sorry 2,155,72.81 81 cents for various city facility repairs damaged by Hurricane Milton and authorize the city manager to execute
the service agreement so just so I'm clear on that madame city manager um we're removing item D from consent which is the special event permit is that correct yes Vice Mayor
and the second request is to add an action item that would be item six C D okay six D as in dog or delta in and
military phonetic alphabet um for um Cotton Mobile is that correct yes Vice Mayor okay any other requested uh modifications or adjustments to the agenda lisa has I have some
some um Yes I do i'm following your lead um I have uh four uh one is under disc for discussion items is our 422 waving of permit fees whether we should discuss
if we want to extend those or where we're at on that financially the next item would be code enforcement discussing whether we should have uh code enforcement working on the weekends or at least being on call to
take calls um third one is uh highest and best use of the budget and finance committee um I'd like to talk about how we can use them to look for more money
um seeing as how we recently just had the Penllis County is seeking public input on how to spend $813 million of storm recovery funds and the fourth item I'd like to
discuss would be lobbyist reports um I was a little disappointed in getting the HB943 the day before it was going up to the House i would have thought we would get something from our lobbyists
and just for clarification Commissioner Robinson when you say lobbyist reports you're speaking of the hired lobbyists that the city of St pete Beach uh procures to perform that service for the city is that correct yeah the lobbyists
that we have at Shoemaker uh I'd like to see some sort of reporting from them okay so we're currently adding one item for the action or for action and four items
for discussion do we have any other requested item requested modifications to the agenda i'll have three shaped requests during the city attorney report thank you Mr city Attorney mr mayor did
you chime in there uh yes I did and since Commissioner Robinson wants to add to the meeting I would like to propose that we deduct from the meeting and postpone action items 6 A B and C to the next meeting um
there doesn't seem to be any urgency with those three items uh we've got two commissioners absent one very ill thank you Commissioner for Mickey for being here today so we can have a quorum um and so I would propose that we postpone those three items to the next meeting
i have no particular issues with propos postponing that to the the next meeting commissioners sure commissioner Robinson yes or no headshake will do i I'm I'm fine either way we can postpone that's fine
um those items so based on the fact that while we have a quorum um the items of six A B and C are items that it probably would be beneficial to have the entire commission
present um then I certainly agree with us postponing that to the next meeting so um city clerk please make note of that anything else to modify the agenda with
this evening okay do we have a motion i move that we approve the agenda as amended second commissioner Marriott yes commissioner Esniki yes commissioner Robinson
yes mayor Petrilla yes vice Mayor Moholland yes motion carries okay the next item on the agenda this evening is um the Helen Milton recovery
efforts which is a standing agenda item uh and if anybody has any comments that they would like to speak to this about uh after the presentations you will certainly be recognized uh it' be necessary for you to fill out one of the yellow cards in order to be able to do that
thank you Laura thank you good evening Vice Mayor and Commissioners laura Canary community development director so tonight we're going to be going through the recovery update we're going to go over the permit processing to date
damage determinations appeals historic designations and then some assistance that's available whether through the county or the state beginning with the permit processing just want to remind everyone that currently in effect we have a waiver
until April 22nd for permit fees also as part of our next steps um in the process we'll be sending letters to property owners basically use utilizing the list that we have of those property owners that have received um assistance um and so we'll be marrying
that up with those property owners that we have permits for and so if we do not have a permit for a property then we will be sending out a courtesy letter just letting them know that we do not have a permit or a permit applied for at this time and of course letting them know the
date that that permit fee waiver will be until whether it's the 22nd or if it is considered an extension then we'll include that information as well going back to again the owner builder applications they must be signed in person so please come in to do that
if you haven't done that already and then with regard to our inspectors just a reminder that whether it is a city employee or a contract and employee when they are out in the field they will have an ID similar to what you see on the bottom of the screen so if you have any
questions you can call that number 7273672735 again they should have this identification but if you have any questions or concerns please call us looking at the numbers to date we've had just about 3,500 applications
submitted of those we have received 23 that we've received that are in the process of going into a review a review state 223 that are currently in review and
2563 that have been issued for our daily average the goal of 60 the we are currently looking at an average of 32 a day in talking to the team just want to be mindful that as we get to this stage in the process some of kind of the time of course is due to the amount of review
if there's additional information needed so they simply can take a little bit longer as far as I know that one of the requests during the last update was looking at actual permits closed and so to date we have 68 of those that have
been completed in totality so we'll continue to report on that number moving forward the daily average of inspections we're looking at 79 a day on average and then the primary challenges continue to persist it's the same we're waiting
still on some of the data that final batch of data which I'll get into in just a moment so the number that you see the 2,883 with the 99% that is again we are waiting on one last batch of data for those SD determinations in speaking to
the contractor those all have been completed so we should actually be having those in our hands by the end of the week but they have already been conducted it's just a matter of getting the data into our system and then being able to send out the letters of the SD
letters that have been mailed 1512 have been deemed non-substantially damaged and 816 substantially damaged we of course have broken that down by commercial and residential which is what
you see in the table underneath and then we have 581 that are currently pending and in review when it comes to the appeals we have 728 appeals that have been submitted so this can go either which way whether someone has received an SD
determination and they are looking to reverse it either which way an appeal will be um ignited and so we have 86 that are in progress 642 approved and to date we have had no denials um either which
way historic designations just wanting to show a snapshot of this since we know that we've received a um you know high number of historic designations as it pertains to the FEMA regulations and what's required and so this is going up until March 10th so
just there may have been a few that have been in the works since that date but as of March 10th we had 48 applications submitted 36 approved that were actually designated nine pending eight needing additional information and three that have been withdrawn for certificates of
appropriateness for demolition we've received 12 applications approved 11 and have one pending and for restoration projects three submitted two approved and one has been withdrawn a reminder of the Elevate Florida
program to date there have been 5.3,000 applications received there has been no deadline date determined um up until this point they will announce that when they have a deadline date but as of right now there is not a deadline date again just looking at the breakdown a
little bit closer sorry let me just go back um um just to kind of recap last time two weeks ago we were at just at 4.9,000 applications total and then when you looked at the breakdown it was just
1.9,000 that were in Penllis County so you continue to see that correlation with total number and the amount in Penllis County again currently no application deadline we want to let the community know that we do understand that there are some homeowners and that have applied and they're waiting for an
answer on this program and so that to really determine next steps so we ask that you please just contact us and let us know that so that we can get that information into the portal and then again that's all that we need to be able to extend the permit time frame and then we just need to be in in communication
as the property owner knows more and makes those determinations but all that we need is that contact and we're well aware of that is it you know can be a delay in the process for Panelis County there is an income eligible hurricane home repair program the if you go to the website um
panelis.gov and the URL is up there you can learn additional information and it actually outlines all of the AMI um eligible income requirements and it gives you a nice table to show depending on how many are in your household what the what that threshold may be one thing
that's very important to note is the total assessed value cannot exceed 375,000 this is up to $30,000 do this is um up to $30,000 in in grant funding um for repairs not covered by insurance or
FEMA and in talking to the program coordinator um you know they again they do not have a a deadline yet for this application they did highly encourage anyone to start the application process and they're happy all of the contact information is on the web page and
they're happy to walk someone through the process through like a pre-screening based on the income eligibility to see if it's worth them even starting the application one other thing to note that was discussed during that u meeting was that um that of that funding that can be
used even for things such as your deductible there's individuals that have used that to go towards their deductible or intending to use that towards their deductible the second item to note um at the county level is that there was 813
million awarded through the CDBG DR funding which is the community development block grant disaster recovery they're going to be discussing and conducting a series of public meetings to decide how to best meet
where the unmet needs are and what and where the gaps are so there's going to be the meetings um are listed on this on up on the screen but the first meeting on April 7th we do intend to have a presence there and have a city group of city team members staff members
volunteers that we're gathering so if anyone especially St p residents are interested in coming that is the first meeting that we intend to kind of you know want to make sure that our voices are heard um there also I didn't have um all of the dates and information but
there also is going to be two virtual meetings which will occur after the 24th the North County meeting and before the draft plan is brought to the commission um so again just if if you're able to please come out because it's very
important and again talking to our county partners they really want to hear from the communities and and where we're seeing the need and that's all I have for this evening and I'd be happy to answer any questions go ahead Commissioner Rizniki yeah um I
have a couple of questions and and actually one announcement because I did attend the Elevate Florida webinar today and they did give a deadline just so everybody knows it's due April 11th at 700 p.m eastern time um so there is an
official um deadline now for Elevate Florida and they currently have six a little over 6,000 applications that that came in just for the the public to know um they're holding a couple of different webinars throughout uh there was two today and I think they have on their
site another webinar that's up and coming if anybody has questions about that application process um and a question um for historic designation once a home is designated historic
what's the process that the city is doing on the permitting um for example if someone already had an SISD letter prior to being designated they still have that open permit um I've had a couple of residents that are kind of
confused or been um trying to get some permitting done but they are now locally historic designated and it's conflicting with what's on the permitting um office uh not office but the website so just to
put that out there because I think some people are having um some issues about um like AC compressor um elevations that are exceeding their roof line but they're locally designated um and and I
quite I just had mine done so I'm not quite sure what that standard is but um I don't know if you have that answer but maybe I'll just make a note of that because it's come up this week a couple of times for me um and that's it thank you yes we have
noted that and we are working um in a way to be able to address and simply close it out in the system but still be able to keep that historical record if that makes sense to show how how that progressed and and the designation then occurred and why the SDSI was no longer
relevant for the permitting process but that you can still kind of see that historical information so thank you and thank you for the elevate Florida i did forget one more item on the Elevate Florida for the webinars because I believe one was this evening from 5 to 6:00 p.m they said that they will be um
putting those webinars up on the website so they didn't know when they said hopefully within a few days but those will be up on the website too i forgot to mention that thank you you're welcome commissioner Robinson or Mayor Petrella i I'll have a couple questions but I'm
going to uh throw it over your way right now commissioner Robinson I guess you have a question since your hands up yeah mute you need to unmute Commissioner we can't hear you
yes um I brought up uh the uh HVAC elevation the last meeting to get a determination on that um where are we at on that currently so as it stands currently we are still at the one foot above the elevation
level and so we did check with some of our neighboring communities to try and understand why there was different interpretations and how you know we really want to try and get to a yes or an easier path i mean that is our goal of course to get people back into their
homes but back into their homes safely and then of course to be able to follow the code accordingly um what what was determined during um what we found out from one of the neighboring communities was that there was an interpretation that it was being considered as a repair
versus replacement which can kind of trigger different things and so in our case what we've been you know basing our understanding on and the interpretation on is a replacement not a repair and so as it stands for replacement it is still one foot above elevational flood level
yes for a replacement though my understanding is that is written for the uh state the Florida state code is written as a damage from storm or storm damage not just a regular wear and tear
replacement and the reason I bring this up is because this is really important right now we're getting into we're going to we're getting hot people need their AC um they're you know they're repairing their homes and they want to be able to you know get rid of humidity in their
homes and this is this this needs to be prioritized as far as a determination on this and we need to see if there's any gray area in it wi with where we can work within it okay we will definitely look further
into it and also see because as I said we've we've also there's other communities that are looking at it even different than what I said that you know one community it's 30 in another is 2 feet um so so we will get that information and then be able to bring it
back um and also one of the things that was um brought to my attention was that whatever is actual and factual like a visual would be helpful for the community to help with that you know understanding visual diagram is what I'm
referring to so so when people submit for HVAC to provide a photo maybe and also a diagram no I'm sorry i meant on the on the city's side that we would be able to show in a diagram you know whatever that
calculation is how so then again you can at least begin not that you'll necessarily have all of the LAR information and everything but you can at least begin to have an understanding of how they're arriving at the numbers and to be able to look at that in a visual diagram format
well I believe that the six the six uh 6'8 in is based on from a height perspective is based on basically the height of a door so that you can pass underneath it but um yeah any sort of diagram would be
great but again this this has to be be a priority because people are getting their air conditioners and I keep getting repeated questions on this and it is a it is a very valid concern that we need to come up with something on this quickly
understood anything else Commissioner Robinson no just HVAC for for storm recovery right now mayor Petrella So Miss uh Canary um I have a couple questions one I think we're going to
talk about later but um so we've got some level of momentum for permits um are we going to be able to sustain that staffing
wise we believe so if we're able to continue staffing at the current level um we we anticipate that you know we don't want to just make the assumption that we're going to see another uptick but just knowing where we're at in the process and with this last batch of letters that are going to be going out
we feel very confident in saying that the current demand and uh and what we have resource-wise will be adequate for at in at least for hopefully the next six months to a year okay thank you and then lastly uh you spoke a little bit
about the $813 million that um apparently that's HUD funding that's been provided to Penllis County is that correct yes is it and I think this is an important
question for the community to understand um is it likely that all those dollars are not going to be able to be directed to broad community needs but
more targeted to specific residents within the county is that am I making sense i I think I understand your question and I think that part of those workshops is to help determine that again if it if it's a
matter of allocating at the municipal level level and then reallocating to you know even if it's using different thresholds um the one thing about the CDBG funding is of course you know um a lot of times it's thought of as correlated specifically with housing but
you know it can be used for infrastructure improvements as well and so um I think that that's where through those um engagements that I hope that they're going to hear from the community members as far as what the greater need is whether it's for
infrastructure in their community or improvements or resiliency improvements andor if it's instead um additional funding allocations that are cycled down you know through the county then to the city and then to the individuals but I think that all of that is yet to be
determined so I'm just uh kind of talking off the cuff here uh when I hear HUD I shudder a little bit when I hear anything to do with Washington DC I shudder a little bit uh
is it is it conceivable that this almost $1 trillion dollars that is coming to Penllis County from HUD might be
targeted as a gross up for people that maybe have already received unemployment benefits have already received FEMA benefits um I is is that a possibility
that this funding could end up being stacked on top of that um and that the needs of the broader communities could potentially without as I'm hearing it
without serious community input to try to direct some of these funds um that is possible for example we may get very little help for our inf infrastructure that was severely damaged um during the
storms but rather um we're going to stack on top of safety net programs that are already in place you care to comment on that or is that a little bit more political than you want to comment on well what I well
I what I will say is I'll say that um in the discussions that you know I had more focused on the Elevate Florida program in particular one of the questions that I had asked was um well for the benefit of the public and you all um one of the
items that was asked from Penllis County because of the Elevate program being a new program is if any of the communities if they desired through their local mitigation strategy LMS and the funding
there if they and there's the hazard mitigation grant program if and which has its own allocation if the county would like to reallocate back to the Elefate Florida any of the funds funds that they've received of that i think
along the lines of um the concern that you were just talking about that because Penllis County having almost half of those applications I think again um as great as a program as it is or may be I think the concern was will we see those funds come back to the to the Panelis
County necessarily i think we just have that extra layer when you think about the county and now the municipality um all the more reason why I think it's very important for the community and stakeholders to show up and to voice
their concerns and also their thoughts on the best way to make sure that those dollars get closer to home when they are allocated and or reallocated if I may um comment so I did attend the county's one of the county's first
presentations um at the big Couple weeks ago and some facts that the public should understand is that CDBG this CDBG funding it does have income restrictions 70% of that 813 million has to be
allocated to those in the low and moderate income um uh designations and that can be done at the individual level that could be done at a community or neighborhood
level so that leaves 30% with no income restrictions and then you go into the category types that we could ask for infrastructure is one of those so um when Laura mentioned we are trying
to organize a group to go to this community meeting that is not just public officials representing the city but actual residents um and we're going to try to pull them together before that meeting to decide do we want to really focus on a particular infrastructure
project that was damaged by the storms do we want to focus on individual contributions such as Elevate Florida we could probably get data to show how many people in this community have applied but it's going to take a very strong voice to impact I think this
plan for the barrier islands so I think we I'm encouraging anyone who's interested reach out to Laura she is putting together a group and we're even looking at the possibility of transportation using some of the city shuttles and going up as a as a larger
entity to represent the city thank you Madam City Manager and thank you ma'am uh I just whenever I see HUD and Washington DC I just you know and that kind of money uh it's
uh you know I'm very suspect let's just put it that way so thank you Vice Mayor we do have part two to this presentation and um public services director Camden Mills was going to give you a brief update on some particular
infrastructure projects that are happening related to the storms thank you good evening for the record I'm Cam Mills public services director i appreciate the opportunity this evening to give an update on some of the capital improvements and infrastructure
maintenance efforts um that are currently underway especially as we are approaching the the next storm season um so some of the capital improvements that that we're working on currently um related to our facilities as you can see our our city hall our
community center um fire station 23 the public services and our Warren Webster building um right now at at this stage we have finalized the cost estimates um from our contractor for the roof repairs um that that's the item that we're
bringing on um forward tonight and we're getting pretty close to finalizing the cost estimates for or the actual contractor costs for all the building repairs and we anticipate having those in hand in early April and then bringing those um to commission for approval as
well and um we're also working on the demolition and moving some of those forward for a few of our facilities um fire station 22 was was recently approved by by commission so we're working with um through all the FEMA requirements and making sure we're jumping um through all the hoops there
um to see that forward and then also starting to move forward the Mary Pier Bait Shack and the Shuffle Board Club uh both of those buildings were were deemed condemned um by our building official and were brought forward to the historical board in January um so in the next com coming coming months um we'll
be moving forward on on the process of evaluating um that demolition and bringing that to approval um for commission next to talk about some of our marine structures um our 36th Avenue in the Donsesar neighborhood we are had
budgeted in our fiscal year 25 program to replace the seaw wall and install a living shoreline um the design and permitting for that project is complete um the bid package is drafted and we plan on putting that on the streets um shortly um same with our dune walkovers
at 2nd 3rd 4th 6th 7th 51st and 52nd uh the 51st and 52nd avenues were already replacements scheduled in our CIP program fourth sixth and seventh are related or replacements related to Hurricane Adelia where we have an active
FEMA project and then second and third is related to Hurricane Helen where we also have a new um FEMA project and then the Gway Beach wall um previously discussed that this is one of our priorities that we want to get taken care of as as soon as possible um we've
completed our inspection with FEMA and identified the damage um with them and we've had an engineer inspector or an engineer consultant um specify what they propose for the replacement and right now they're working on a scope of work package that we can advertise for a competitive bid
um for construction um so we we plan to put that um bid on the streets here in in the coming weeks related to parks and recreation we have our community center pool resurfacing um again that was a project that was already um budgeted in our fiscal year program uh that we're
currently moving forward with the Egan Park um with that we just issued a purchase order for the soil sampling um to determine if there is any remediation work um associated with using that property as our disaster debris management site once that soil sampling
is completed uh we plan to solicit a bid for um sod replacement and irrigation repairs and then we'll close out our environmental permits um with the state and then lastly is um Lazarillo Park this again was an existing CIP project a
purchase order was issued prior to the storms to replace the lights at the tennis court um so right now that project is in the permitting phase um getting into our streets um 7th and 8th Avenue alleyway um that was
proposed to be reconstructed as part of our fiscal year 25 uh program the design is complete for that um so we plan on advertising a bid for construction services and then the Gulf Boulevard undergrounding uh currently um still
underway with the phase one construction uh we anticipate that will go on into the beginning of um 20 calendar year 2026 and then we're also working on moving forward um the phase two so we can utilize the rest of the um penny for panelis funding uh we have an engineer
consultant that is drafting the scope of work uh for construction services and and that'll be um hitting the streets soon storm water related both of these projects were existing projects in our capital budget um the Bella Vista neighborhood as well as the Donsesar neighborhood improving some of the
outfalls uh with tie check valves and and baffle structures um the Bella Vista project is the design is completed and the design or the Donses are project is about 90% complete um so once once the Donses are wraps up we'll be packaging
these up together um for construction bids and then related to our wastewater um our main focus here is is continuing with our lift station rehabilitation um at this stage all temporary control panels have been installed um and the
portable bypass pumps have all been demobilized um so at this stage we are starting to get um repaired pumps back from the manufacturers and and we're swapping those out um so we're making pretty good um progress um in our lift station rehabilitation to where um those
lift stations are are closely working back to pre-torm conditions and then of course our pump station one rehabilitation project um I added an asterisk in here um just to point out that this project is related to the the job growth grant that we have for $2
million um from the state and um right now with this project we have purchased all of the owner um equipment that we are getting so our pump package our odor control package and our backup generator um the cost of those um hit that $2
million limit so in early April we will be requesting reimbursement from the state um to get the get those funds um back into our budget and then turning um away from capital and more into infrastructure maintenance um so back to the marine structures the seaw walls listed here um
were either damaged by the storms or had some erosion issues prior to the storms um currently we have a bid out for construction services for as needed seaw wall repairs um so once that contract is approved and and signed we'll move forward um with completing some of these
seaw wall repairs and then as streets um we're continuing with uh asphalt patches as reclaimed services are repaired as well as concrete repairs and traffic signage replacements storm water maintenance uh we have an engineer that's currently
drafting a scope of services for um a systemwide collection system cleaning and inspection u we've we've touched base on this before but this will be to clean the entire system from any storm damage as well as help um TV the system so we can identify where repairs need to
be prioritized um next the baffle boxes tie check valves and manatee grates cleaning we have um just recently completed an inspection and cleaning of all of um all of these structures based on the report that we get back from that um contractor
we're going to use that information to update a scope of services for a bid so we can have continual um long-term maintenance um that'll be a three-year contract with two one-year options to renew um outfall repairs as um we start to see outfalls that were damaged by the
storm we're performing those emergency repairs out of our operations and then emergency flood pump um we we've noticed in some of the areas where we have the title check valves if we have an instance where it's a high tide and we have a rain event some of that water is is trapped in the road until the tide
can lower and those tide check valves can function so we plan to purchase a emergency pump that we can deploy during those instances to help um pump down those roadway intersections um right now we're starting with the one pump and and kind of see how that process goes and
then from there um in our fiscal year 26 budget we we would request additional operation funding if if that's successful and then moving into our wastewater um similarly with storm water we're proposing a systemwide collection um system cleaning and inspection um
right now that that scope of work is being drafted and we plan on putting it on the street soon and we're actively working on sewer manhole lid replacements as well as continuing uh emergency repairs to service laterals and our gravity
mains next are um just some tables of some of the active bids and proposals that we're we're currently working on so you can see here on the right some of the upcoming dates um for these are our concrete brick mortar and replacement that closed on 35 uh we have selected a
vendor and we'll be bringing that to commission in April for approval our enterprise fund rate analysis that had also closed as well so we're um staff is currently evaluating that the pumping and tinkering contract we plan on bringing that to commission for approval
in April as well and then as I mentioned um the as needed seaw wall repairs in in that 36th Avenue seaw wall replacement project are currently open and on the streets as well as our on call engineering consultant services contract and then next I list some of
the upcoming bids and proposals that we're working on um a lot of these I you know brief briefly touched on um but our asphalt patching services street paving um the recreation center seaw wall this is a project that was in our fiscal year 25 budget and has some grant funding um
from the Florida Department of Emermergency Management as um as well as FD and then our wershed management plan um again that was another project that was budgeted in our fiscal year 25 program where the scope of work has been drafted and we're currently working on
the bid package and then here you can see just some more of the the upcoming bids and proposals um that our staff and consultants are working on um so we can help move some of these capital projects and infrastructure maintenance forward
yeah that's my passway seaw wall rehabilitation um this is one where we are procuring for a design build contract team and again um we have an engineer consultant that's drafting the scope of work for that project the lift station rehabilitation
and mitigation this will be for the permanent control panels as well as the mitigation efforts that we're proposing at three of our lift station to um raise the equipment and install backup generators this is a slide um that that I've been showing um reoccurring just to give you
an update on where we're at with the FEMA process um so previously we were in the phase two where we were completing our site inspections and identifying our damage um at this point we have moved past that phase um all of our damage information um that's been submitted and
and reviewed by FEMA the deadline for that was on the 14th um so we were for we were able to um to submit all that information in time for FEMA's review um so right now we're at the stage where we're FEMA's developing the detailed damage descriptions staff is reviewing
um and approving if if everything checks out and then we're moving into the scope of work development um so soon we will um be moving into the next phase of of final cost development um with FEMA and with that I'll open it up to to any questions
commissioner Rosneski um just one one comment because you mentioned um for Lazario Park for the the lighting i know this was like maybe last year's project um but one of the steps and you might not be aware of it Camden um was we had osprey nest that
was on that light fixture and they went ahead and they put a platform offside so that the osprey would move its nest well now we have two nests one on the platform and still on that old light so I don't know what the process is who you
could reach out to be because you said it was in permitting so you know I would be up in arms as well as many of the residents who watch these birds there's babies there right now so um you might need to take that into consideration i I appreciate you bringing that up we we are aware of that
and and we will go through the proper environmental process to make sure that those are relocated thank you Commissioner Robinson you have anything mayor Petrella so that leaves me I guess uh two quick questions
uh so the Mary Pier Bait Shop um there is a lot of support for keeping that i would just ask before we move the excavators down there to tear it down that we're certain that
we've worked through the the community there's a lot of people that want to volunteer time and money um to try to fix rehabilitate or replace that uh I would just ask that
we're certain that we've been done our due diligence on where we're at with that before the excavators show up down there so I I I would just ask that and and I I believe that you're on that but I think it's important that
people understand that that place is important to the community uh the second thing I have and I've said this many times up here in fact I think I said it to the chief at the last meeting or the meeting before
i'm not an engineer um uh and I didn't stay at Holiday Inn last night but um I did I I was at a a community meeting last night that somebody brought up a point uh as it related to the uh temporary
um protective structures that are anticipated to go in place on Gulf Way first 8th or in that vicinity um and uh two gentlemen that were at the meeting made a very good point um because it's
been my understanding all along that the permanent replacement as well as a temporary protective measures that are going to go in place uh for first 8th to protect those new dunes down there that they will be in both instances that they
will be seawward of the boardwalk as opposed to landward of the boardwalk rock um but the point was was brought up and these were people that didn't leave for the storm uh
or one of the storms at least uh Helen the flooding event um that the walkover areas created a massive flooding or funneling of the water um through the
opening things there and the point was made to me that if we're going to put temporary structures there jersey barriers you name it uh and I'm sure the engineers would have already been on top of this and I'm sure you would have been already on top of it
um that those openings have like a TA structure uh a set of jersey barriers that will would slow the water down coming through those openings as opposed to rushing through
them uh because if we put jersey barriers the whole way seawward side of first to 8th on the boardwalk but we leave those openings we're going to create a funneling for the water to come through Lord forbid if we have another
event this year similar to that so the request was made that we consider um putting a blocking device at those openings as well so I I had asked the two gentlemen to as I often do uh send
an email to you or the appropriate department and copy me um when I hear a good idea or an idea that I think somebody you know really wants to get across and that was my suggestion i did not see that email today so I sense it
figured since you were here that I would bring it up so I would just ask that you consider that in the calculus of of everything that that we do with that down there yes sir we'll certainly consider that um and that's all the comments I have thank you thank you
next on the agenda uh do we have any audience comments on the recovery efforts Madame Clerk okay thank you and then next we have uh general
audience comments uh I would ask that anybody in attendance that uh wants to make comments uh turn your yellow card into the clerk uh if it's an item that's on the agenda I would ask that you reframe and wait
until that item uh appears or we start discussing it and you'd be given an opportunity at that point uh to speak out about those items so at this point do we have any general audience
comments Madame Clerk we do john Kursman yes can I have please John Cursman behind the way um couple things uh first on the beach ordinance um I I want to thank everyone who put an effort into this ordinance
it's been going on for a long time um but it isn't the same ordinance that we started with or the same goals we started with three years ago um you know it's gone through a lot of iterations the staff has changed the rules have changed because the state you know came
in and and made the requirement of a business impact uh estimate and that put a hold on the whole project uh back then and and also a lot of other things have happened but so um there were many
changes some of them are noticeable some of them aren't and it's it's not the fault and the staff has changed you know so many different things and and there's only two of the people on the current beach stewardship that are even the same although we do have some of the stewards still involved but it's not your primary
focus the way it was um for instance you know just even on sleeping you know an item went from being in the waterway section nobody was sleeping on the beach or parks in the waterways but that's where it was didn't make sense so it was made sense to try to move it but it the
last staff that were working on the project only moved it to the park section so they of course only removed they removed the part about the beaches from the parks part but they didn't put in the part about the beaches so you know the protections for the beach and
the protections for lot Eminem weren't even in this this first or second reading but all these things didn't get caught because they just sort of crossed everything out and then expected someone to to to notice i actually did the actual redlinining because they never
did the red lining the way normally would expect to see it where you actually see the changes and and I'm now submitted and provided the 81 notes to the city so they can look at that but again we really need a process where we can see the changes and let the public
see the changes and and so I'm speaking for myself to say I think it's important that we and that we do have another workshop or time to let people see the individual changes that occur and things
have changed over time this was an article that happened recently about the different beaches around Florida and what they do about alcohol you know because the question is are we worried about people actually drinking or are we worried about people being you know uh drunk are we worried about attracting
people during spring break some beaches have said no drinking during spring break some have said you know many have said no glass there's different approaches but we've got I think hotels wanting to come to the table and sit down with us you know this this process
has has helped we had a room full of people at the last reading we had actually owners of major hotels come to the beach stewardship meeting they want to work together i'm I'm asking let's try to do a a meeting to be constructive together
thank you sir thank you that's all I have for a consent agenda did you want to come forward yes so do we have a court good evening deborah Shner of Isisle Drive in St pete Beach um I'm assuming
the city has insurance for that um request from the city manager or I know we have insurance on our buildings are they covering some of the damages that we've had but you can you obvious can enter that later um tourists are here so
I'm going to ask everybody to be extra careful and I will tell you that they're not very good at crossing the street at night in dark clothes um I do hope we are rebuilding our historic
um area for people to continue to play shuffleboard we do have groups that play there and I hope we're not going to tear down and not rebuild and that really is the size of a shed i'm sure the surfaces need to be done but that's the size of a
shed can't be too hard to do so I had some people visiting and they said to me "The area doesn't look so bad in their perspective because there are still houses standing they don't understand that those houses are empty and damaged." And
and I really think that um I would appreciate a public PR program talk to news stations newspapers social media that we still have thousands of people who are not in their homes everybody thinks everything is
going well in St pete Beach and people are back in their home well they're not and the public needs to know that and I say that because maybe more funding will come in maybe people will get extra money to
continue to pay the rent where they are because I'm not sure how much longer that lasts someone told me it might be midappril so where are those people supposed to go um we need to keep this on the mind of the public and the
government and you know quite frankly I think the county needs to step up a bit and help us out a lot more than they are i'm very disappointed that in their lack of interest in getting all of this fixed that $318 million is not county money
that money comes from somewhere else maybe they should match it i don't know um and and pre-storm pump stations were not doing well and you know as evidenced from the storm it was really disgusting for most
people to have to clean that out and I wondered under the extenduating circumstances is that penny for penelis undergrounding we can request that that money be spent on our infrastructure
it's necessary and vital and maybe the county will allow that i think it's important thank you thank you ma'am uh just one I would like to make one comment um as it relates to the shuffle board I will say this
because uh the Mary Pier and shuffle board are you know only a couple 300 feet from one another um I I've the only feedback I've received uh as it relates to the shuffle board uh has been
that it looks terrible and needs to be removed um I I have not and not that there aren't people out there that don't want it rebuilt i have not had a single resident either in my district or in the
city reach out to me and say "Hey this is important to us." I've had many reach out to me about Mary Pier i I'm just making that comment because Mr nectar um you know reference the shuffle
board i you know I'm perfectly willing to um advocate for the shuffle board if enough people want it but I'm putting it out there that thus far um I have received no feedback to save the shuffleboard facility and rebuild it and
I've received considerable the Mary Pier bait shop so I just wanted to take that opportunity and make that comment madame clerk any other uh yellow cards linda Llewellyn disappointing that half the room's not
here tonight linda Llewellyn 8282 Pasigil Way last week I attended the comprehensive plan meeting that was over at the um uh city whatever they call it the city community center yeah dr linda
could I ask you to do me a favor could you pull that microphone just a little closer to your Thank you very much um the meeting was attended by Calvin Gerardo and Associates they hired by the city as you know miss Contious how are
you tonight um to assist in drawing up with a future comprehensive plan i'm not sure if anyone has been over to the historic district in Tampa but they have a real historic district over in that part of the Tampa Bay area there are
homes that are size and scale they're architecturally uh compliant with the the historic district that it is that remark is made in the context of the horrors monstrosities out of out of size and
scale that are being built currently as we're see standing here in Pasigril the other historic district here in St pete Beach it's an absolute horror why is this happening how did you this happen we've got somebody who's supposed to be
helping us with a comprehensive plan but we're all we're looking at at are 15,000 square foot homes on 6,000 square foot lots that's absurd absolutely absurd the
um I I it's beyond my comprehension how the city has allowed this to go continue because there that the with the hurricanes of course a lot of houses have been demolished and this is going to continue where does it stop it is you
guys who needs to stop it okay I'm going to take advantage of this time right now uh as you know there's there's question about what's going on in Corey Land in um what do they call it corey Corey
Landings that was 243 units brought it down to 162 unfortunately you Miss Robinson's not here tonight however I have the paperwork and I'm happy to provide it to her that shows that there
were in fact approved for 70 units in the beginning 70 condominium units uh 54 to 60 transient hotels and 18,000 square feet of commercial area that is appropriate for a piece of land that is I believe
it's 4.8 or could be 4.5 uh acres that's a very teeny piece of land when you want to put in60 units you've got to be kidding the traffic these are not these are going to be
just out of out of scale and out of line once again and that's on you we are losing paradise in this area because of the people on this commission right now and it is very very infuriating furious
is my word Mr patula i'll take it back now i hope you'll take this to heart and I hope that you'll do something about it because those things that are being con constructed on in the historic district in uh on Pasa Grillil as you all know
are way out of line one last comment I'd like to to make it make it the community aware Well can I finish sure it's up to you we have a small crowd go ahead
thank you that uh the head of FEMA in this country the United States has a budget of $300 million she is paid less than the city manager for this little teeny city of St
pete Beach two $250,000 the head of FEMA the person that we're all beholden to this right now thank you okay ma'am thank you any other cards anybody else nope
so we'll move on to the consent agenda do we have a motion for the consent agenda i move to approve the consent agenda as amended second vice Mayor I think uh Commissioner Robinson wanted to discuss an item on
consent our hands up you're muted for transparency purposes um I just wanted to bring up the um item for the elevators i know we all had some questions that got answered and I would
like the public to be aware of those questions and the subsequent answers to those um since that is a large spend of $570,000 right Madame Clerk uh or I'm sorry
Madame City Manager is it appropriate to um request that that email be entered into the record or would you prefer to handle this a different way i could enter it into the record i could do it verbally and then also um provide it to
the city clerk whatever works and satisfies the commissioner I'm fine with just a point of order is it okay if I do that before that's fine okay thank you um so we had a question about uh what did modernization of the elevators mean and
were they inoperable and whether or not they met current building codes in their current state the they are not operable currently and they do not meet today's current building codes second question why is the
elevator at fire station 23 so much more expensive than the public services building elevator fire station 23 is the oldest of all the elevators 41 years old and does not meet today's codes and standards the mechanical room is on the ground floor and the equipment to
operate the elevator needs to be replaced and raised as best as possible within the footprint that is currently there question number three what will be the storage cost to stage the project for fire station 23 no fee will be
incurred they need to have full access under the building while they work that they will be bringing in the equipment that will be replaced each week until the project is complete question number four how much of the cost to complete the project is being covered by insurance will the
construction cost be 100% recoverable we have sent this to insurance for for review and have not received a response yet our plan is to it was insured our plan is we've already submitted the claim and whatever is not covered by
insurance we will submit to FEMA for re for reimbursement request question number five is the new equipment any more resilient and resistant to flood damage than the prior equipment the answer no it's all electric and a hydraulic system the
system cannot be changed to a cable pulley system the shaft dimensions do not meet today's requirement a minimum requirement is to have a five- foot pit and we only have four foot pits trying to convert to a cable pulley system would also compromise the structural
integrity of the building that's the end of the questions thank you Mr city Attorney do we need a new motion or do is our standing motion and second uh good for a vote it's good for a vote you
can go to a roll call okay madam clerk commissioner Robinson yes commissioner Marriott yes commissioner Resniki yes mayor Petrilla yes vice Mayor Moholland yes motion
carries thank you thank you um at this time uh before we move into action items uh I'm going to adjourn the meeting until 7:15 we're currently adjourned
going to reconvene the city commission meeting our next item on the agenda is adoption of resolution 2025-07 city clerk would you please read the resolution i will actually vice
mayor I added u action item 6D which now would be 6A because the agenda was amended to remove action items 6 A B and C so if I could
go next that would be great not a problem i think we can handle that so uh madame city manager if you would uh tell us about uh the I guess it's
Cotton Mobile yes Vice Mayor City Commission and um community members i'm actually going to read in more detail to the record because this is a walk-on item so I want to be clear um of what's happening um tonight I am asking that
the commission move to approve a service agreement with Cotton Global Disaster Solutions in the amount of 2,155,72.81 for various city facility repairs damaged by Hurricane Milton and authorized the city manager to execute a service agreement
on October 9th 2024 Hurricane Milton made landfall in the state of Florida causing causing catastrophic wind damage the roofs of the following facilities city facilities were impacted the aquatic center at 46,87
$800.76 city Hall at 725,2.32 the community center and breezeway totaling $572,77623 the Heran Park pavilion totaling $114,778 the public services facility
building totaling 661,51255 and the Warren Webster building totaling $34,63545 all roof replacements will include mitigation measures the Warren Webster roof roof will be replaced with stronger shingles all other facilities
will be replaced with metal roofs that resemble the existing decorative barrel tile roofs which a picture has been entered into the record in addition the public services roof height will be raised over the service bays in accordance with the completed
engineering design for the budgeted fiscal year 2025 capital improvement project following hurricanes Helen and Milton city staff have worked with Cotton Global Disaster Solutions under the current executive order for
mitigation remediation damage assessment FEMA site inspections insurance coordination and construction scopes of work for all damage facilities the state of Florida executive order number 24-214 Hurricane Milton declares a state
of emergency in Penllis County and outlines emergency procurement requirements executive order number 25-26 extends this declaration until March 31st 2025 city staff is requesting approval of the
facilities repair service agreement prior to the expiration of the executive order extension for Hurricane Milton on March 31st 2025 to avoid further delays in restoring um our roof structures prior to the next hurricane season
the planned funding all of these facilities were insured and have been submitted for insurance reimbursement and any remaining um unfunded insurance coverage would be then subsequently submitted for FEMA reimbursements and our public service
director Camden Mills is here to answer any questions if you have any commission Robinson any questions i see your hand but I don't hear your voice you're still muted the 2
million155,700 and some odd dollars and that is not taking into consideration what is covered under insurance is that correct that is the the total cost for the um repairs that doesn't account for what
would be um included for insurance yeah that just just one just wanted to be clear on that thank you thank you Commissioner Rzniki um just a question um and maybe I forgot from the last time we talked about roof replacements um
because I didn't see the Suntan Art Center listed um is there a reason why that one's not listed in the repairs of the roofs um the the reason for that is the the damage to the roofs was a
pre-torrm condition um so really the the purpose of of what tonight is to make sure we're complying with all the FEMA guidelines in case that we do need um FEMA reimbursement for these facilities we wouldn't be pursuing that for the Suntan's um art center's roof okay and then the other question um is this
something that needs to be bid out like is you know like why do we choose Cotton Global is it specifically because that company was working on mitigation already with us correct yes because we've we've had extension work um with this company you know dating back all
the way from from October um staff feels feels comfortable moving forward with this um company and and under the um current declaration we wouldn't have to bid this work out thank you Mayor Petrella
so Mr mills uh how did we arrive at the barrel tile metal i'm just curious i mean obviously it's a should be a great product based on the price it ought to be a fabulous product
um h how did we arrive there rather than replacing with um clay tiles or ceramic tiles or flat um metal roofing as opposed to barrel
tile roofing we we went with the um the metal roofing for one just to have the mitigation measure um be a little bit stronger than what we have currently and in the um the reasoning for going the ones that that match the decorative barrel tile was just consistency um trying to resemble um the look that we
currently have yeah did we even get estimates doing it without the metal no sir clay tile or flat metal no sir um but given the numbers that we have for this decorative type um metal roofing
this would be the like highest cost so if we did want to make a change down the road and go to a flat metal roof we would anticipate that would be a deduction in cost so we wanted to bring forward today you know the most conservative estimate for this contract and this is assuming we approve this
tonight i mean this is the path we're going down is that correct correct yeah and I mean out of pocket to the city as I understand it uh appears to be in the grand scheme of things as it relates to
the total cost of the project um it's a not all that much out of pocket cost to the city that's the goal yeah our goal is to pursue insurance um as much as me can and then um have FEMA for our deductible yeah and and I mean I'm not
saying we're doing a bad thing but um if I was if I had the need to re re-roof my own home I would be asking these exact same questions so that's why I'm you know asking them so thank you
any other questions commissioners Mr mayor do we have a motion i'll move to approve the service agreement with Cotton Global Disaster Solutions in the amount of $2,155,72.81 for various city facility repairs
i'll second it commissioner Resniki yes commissioner Robinson yes okay mayor Petrilla yes commissioner Marriott yes
vice Mayor Mohalland yes motion carries so now our next item I believe is resolution 2025-7 um city clerk would you read the resolution please a resolution of the city of St pete Beach Florida
authorizing the city manager to enter into an agreement with Pasigril Community Church Incorporated doing business as the Montasauri by the Sea School for the purpose of accepting partial funding from the school towards the purchase of playground equipment at
Hurley Park located at 1501 Pasigril Way within the city of St pete Beach and authorizing the city manager to enter into a contract with Project Innovations Incorporated for construction of the playground okay good evening uh mayor
and commissioners mandy Edmonds acting recreation director got a quick PowerPoint presentation to show you on this um this actual item so this is the Hurley Park playground uh the project history back
in 2015 we uh the Hurley Park playground was removed we went through um multiple visits to the historic preservation board we've met with a commission prior commissions and now where we're at in 2025 is the historic preservation board
we just had a meeting presentation a couple of weeks ago where they gave approval to move forward with the design um and the in and purchase of the equipment the funding for this project uh the playground equipment is budgeted and
funded through the CIP budget the total budgeted amount from the 2025 CIP budget was $140,000 the quoted playground equipment and surfacing cost came in at 99,540.60 the monatory contribution under an
agreement will be for 37,500 which means the amount taken out of that 140 is going to be 62,4060 um that remaining playground funding from the CIP will be allocated at commission's discretion um towards priority projects that's
going to be in the amount of 77,95940 this is the playground design and location so some of the play features include a hammock some slides a mini climber loop ladder lemonade game counter and umbrella roof everything um meets playground safety
standards the location is going to be on the southwest corner of the existing pavilion between the pavilion and the basketball and pickle ball court behind the left field fence staff recommends to adopt resolution 202507 to include the city commission to
authorize the city manager to enter into an agreement with Pasigil Community Church uh Monasury by the Sea School for the purpose of accepting funding in the amount of 37,500 from Monasuri by the Sea to be applied towards the purchase of playground equipment the city
commission also to authorize the city manager to enter into a service agreement with project innovations for construction of the playground any questions commissioner Robinson my question Mandy would be is there any um a location for shade areas is is any
of this playground shaded yes let me go back at the top of the um playground you'll see at the platform there is a shade structure already built into this outside of that then no there is not any additional shading in that area mayor
Petrella I have no questions thank you thank you um Madame Clerk do we have uh any audience comments i do denise Chase hi Commission denise Chase 46th Avenue St pete Beach i'm just so happy to be
here tonight to share gratitude and excitement that we're finally at the stage after nearly 10 years to see this project to fruition um I think it's important to note the delay has not been for lack of support from the community we've had multiple 50-0 votes from commission historic preservation boards
and certainly a loud voice and support from residents that Hurley Park is a park for recreation one that a playground was always meant to be at and just hasn't been yet replaced um so there are so many kids that would be ecstatic to be here right now um ready
to play but and their families but bedtime um ruled so I'm here on their behalf as well as um well as representing the school board of monastery and respectfully ask for your support in approving this project thank you deb
Shar Deborah Shener of Buagga Isle Drive in St beach when the construction company destroyed the park because they need a space for storage and staging i thought that the they were going to replace the park i thought that was part
of the agreement so the Montasauri school to step up with that amount of money I think is amazing and I think the city should approve it we need green space we need places for kids to play and I do hope there's swings in this playground too because I think swings
are kind of important to kids thanks that's all I have thank you commissioners i motion to adopt resolution 2025 before we Oh I have no questions no sorry okay i didn't call for a motion just yet oh
sorry commissioner Robinson anything you have to add or questions follow-up questions mr mayor I think this is a great project uh I second what's been said about the Montasaur School um it's incredibly impressive what they were able to do and
you know any other we can do uh to move this forward would be a bigger floor well that's uh all really good to hear uh when I saw this was on the agenda for
this evening um I struggled with it mightily um pre-torm I absolutely supported this project um I thought that it was something that fell through the cracks
uh for many reasons over the years uh and then when I saw that it was going to be on the agenda for this meeting um as uh I've been accused of being a
budget hawk uh the city has so many needs posttorm uh I I was concerned that um you know with so many issues that with this even though there's a wonderful contribution
from the Montreary school was this the right thing to be doing uh and I was personally struggling with that so uh I did as much of a community outreach as I could possibly do uh without using
Next Door i think uh you all understand uh my feelings on Next Door these days um but I did reach out to the associations i wrote reached out to Miss Chase uh I I wanted everybody to
understand that um it wasn't a slam dunk in my mind because I thought that the city has so many great needs currently and much of that we're going to be relying on funding that we hope comes but we don't know will come
um as a result of the outreach that I did I had I don't know probably 25 people reach out to me pro um wanting it um of those probably three
or four um were not residents of St pete Beach and um you know quite honestly I don't weigh outside residents nearly as heavily as I weigh the resident's opinions um of the let's call it 20
people that reached out to me that were pro I want to say 17 had some affiliation with the school um so you know clearly it was important to them they were organized and I I recognized
that but I also wanted when I entered my mental deliberations I wanted to be certain that um I weighed all the factors and I did recognize that the school was you know was and has been um
desiring for this to happen for a long long time and they have put their money where their mouth is um so about 17 plus or minus uh folks with an affiliation that are residents of St
pete Beach reached out to me i had probably another three um residents that uh did not appear to have any particular direct connections to the school but their opinions were more related to they just thought that
the park was a good idea and I only had one resident um that reached out to me that um expressed some of the concerns that I had that
um you know do we do we need to be spending on this right now so I feel like I've done my due diligence on it uh I still have concerns uh about uh the
city this was a concern pre-torrm those of you that have been paying attention that you know we we've spent a lot of money in this city over the years on things that are nice to have not need to have
and unlike the vast majority uh I am not 100% certain that this is a absolute need to have under the circumstances but based on the feedback that I have had both from the commission here tonight
uh as well as from the residents that reached out to me um that I do intend to support it but I think it's important anytime that um we have these things that come forward we need to ask
ourselves is it a nice to have or is it a need to have um and and many people would say it's a need to have because it's for the mental well-being of of the young folks and the children so um I just wanted to add that and I hope
moving forward that any of these type projects until this city gets us um fiscal issues particularly as a result of the storm but also of a result of some of the prior mismanagement that we ask ourselves that question anything
that comes before us is it a nice to have or a need to have so uh I did want to take this opportunity to express my feelings about that but I I will support this project for the reasons I've outlined do we have a motion
and and can I just add one little thing to that i do think it's a need um because I you mentioned mental health um the mental health of of kids and adults i I think it's extremely important and this has been going on for 10 years i mean I remember sitting in this audience
listening to when they decided not to put the park and and I thought that was a real bad decision then um so it's definitely a need um so with that I motion to adopt resolution 2025-07
second Commissioner Robinson we couldn't hear you but I think that was a yes yes thank you Commissioner Marriott yes commissioner Resniki yes mayor Petrilla yes vice Mayor Mohalland yes motion
carries next item on the agenda is resolution 2025 08 city clerk would you please read resolution 202508 a resolution of the city commission of the city of St pete Beach
Florida amending the personnel rules and regulations for limited duration temporary employees and providing for an effective date good evening mayor and city commissioners jill Cone human resources director i'm here tonight to discuss a
staffing strategy for community development um so we're proposing what's called a limited duration temporary employment agreement post Hurricane Helen and Milton the Federal Disaster Emergency Management Agency provided us with emergency response permit
technicians um as support for the organization and the citizens so this contract is coming up to expire on April 11th of 2025 when that contract expires we need a creative way to retain these critical team members um and we're proposing
creating a new employee category titled limited duration temporary employee so in our personnel rules and regulations we have regular full-time employee part-time employee temporary employee and the new classification would be limited duration temporary employee
so downstairs in our community development department we have seven qualified and fully trained staff performing this job now from uh federal disaster emergency management um and we're seeking your approval for the city manager to hire these seven staff
utilizing the limited temporary employment agreement where no competitive process is required for recruitment um there are some key policy points that I'd like to point out and share they're also included in the agenda report and they're also stated in the uh the resolution that you have a
copy of but the limited duration for this particular policy is up to and no longer than 12 months um these limited duration temporary employees would be fully benefited positions so whereas our regular normal temporary positions that
are seasonal in nature are not eligible for benefits these positions would be eligible for group medical insurance dental vision uh PTO days and retirement uh the requirement for a competitive recruitment process there will be a requirement for a competitive
recruitment if in fact these positions are later approved in the budget so that just because somebody's in a limited duration temporary employment position today doesn't mean that that position is granted to them they would then have to go through the competitive recruitment process for
that um the other thing that I'd like to state is that incumbents in these temporary positions will follow the same rules and policies for temporary personnel that are already located in the city's personnel rules and regulations oh I'm not keeping
So the financial implications u that I'd like to share with you this evening is for seven permit technicians for 6 months the financial implication would be $264,652 and for one full year because it's no longer up to 12 months the total cost would be
$5293 $529,34 and as I mentioned mentioned previously they are fully benefited root medical PTO and retirement so in summary we're requesting a motion to authorize the city manager to engage in a limited duration temporary employment agreement
in accordance with policy i'll take any questions commissioner Morrow um so I've got um one my only real question is um do do we think these folks are going to are they willing to stay or are we
is this going to do the job of keeping them that's a great question so these are some very talented individuals and my understanding through our community development director and other staff in community development is that they're all very eager to join us and very happy with the camaraderie that they have in the department fantastic all right all
right well thank you very much and I think this is this is very important you know we're we're not um we're not over the hump yet on the numbers of permits that are going to be required and um you know I kind of watch the the permit portal and there's more demo permits
being applied for every day really which means there's going to be more new house new house permits being applied for every day and uh um and I don't think we can uh uh impose upon our residents to go back to it taking 8 to 12 to 14
months to get a permit for a new build so I think this is very critical so thank you very much thank you Commissioner Robinson um I have two questions one is rate of pay is that um in line with what we're
currently paying i just don't want to see us bringing on people that are actually making more than our current staff and employees correct that would be fair yes correct um so did you have part and the second half
would be as far as termination what is the termination policy if if we determine that we don't need seven what obligations are we under uh to terminate um you know are we obligated for 6 months per person as a minimum
requirement or is an employee at will or how are we looking at that excellent questions um so the rate of pay these individuals are currently each earning $251 per hour from FDM or the the the contracting agency that they're employed
by um our current permit technicians are all receiving in excess of that for an hourly rate of pay um and then the second half of your question is termination the termination policy is outlined in the personnel rules and regulations and they would fall under
whatever our existing termination requirements are they are at will employees so they're okay thank you yes Mayor Petrella so I just have uh one question
i I seem to recall um I I think we touched on this matter at the last meeting or meeting two meetings ago is the door open for us to um go back to the state and ask for um
additional assistance as it relates to the compensation for these people so thank you Vice Mayor we're we have been in contact through our lobbyists um as well um directly with the Kevin Gunthrey
who's the head of FDM to try to get an extension on what they called the 1206 grant that was paying for this we've been notified that um the federal government has never extended the 1206 grant program and they have no plans to
do so we've also been notified that uh Mr g3 is um advocating on our behalf and has asked all cities to um collectively come together to try to advocate to see if the state would fund the continuation the funding runs out on April 11th so as
you can imagine we'll probably find out right at the very end but we didn't want to wait until that so we wanted to secure the the talented staff we have so they they would not be seeking other employment so there's still potential the state will pay for it we will let you know if they agree to that and
extend that funding if they do it just means we would not have to draw down our building reserves that is the plan and the funding source right now for this um strategy thank you any other questions commissioners
thank you ma'am thank you Madame Clerk do we have any audience comments i do not did you say you do not sorry my microphone didn't go on i do not thank you commissioner Marriott looks like you
want to say something oh I'm just just waiting for it to be time to make a motion are we there well I'm kind of there but I think we got to give deference to everybody uh M commissioner Robinson Mayor um any
comments okay we're ready for a motion all right um I will make a motion to adopt resolution 202508 second commissioner Resniki yes commissioner Robinson
commissioner Marriott yes mayor Petrilla yes vice Mayor Moholland yes motion carries so our next items on the agenda unless I've missed something uh in my chicken scratch up here is items for
discussion and item one being um a report on the city clerk vacancy thank you Vice Mayor city commissioners and community i'll introduce this item and um have the HR director here as well
to answer any questions just to give a little background the commission directed me to engage in services with Renee Norlock who is an executive recruiter to assist us with the outreach efforts and um initial uh screening of
the candidate applications the first uh round that we all participated in uh included the vetting of four candidates the process included um an interview with the entire leadership team which is all the
directors and communications manager in the city as well as the city clerk team participated in those internal interviews and they also each individually interviewed with each of you um
directly the uh leadership team had identified a top candidate um recommended to uh each of you individually and that candidate has accepted a position in Treasure Island and so um the position still remains
posted um the executive recruiter um is still in contract with us and has continued to receive applications as well as vetting them and the position remains open until filled until we receive further direction from the commission tonight you've been
presented with uh three of the remaining candidates for consideration and um discussion and I'm seeking direction from you tonight i believe you have um two direct two
different paths you could take the first one could be that you um select one of the three candidates um and direct me to initiate with the human resources director negotiations for an employment contract and that contract would be
brought back in um public uh for a public adoption and appointment or um direction to uh continue uh the recruitment and vetting of candidates and if um bas there are some actual
candidates still in the vetting pool and then if we were to continue those interviews over the next um few weeks then we would bring back the same group back to you um as a holistic um pool to consider that's the end of my report
somebody's got to start um I think we should um continue with the process um I think we should um you know look at additional candidates um we've got two weeks before the next uh commission meeting we have an
opportunity to write a few additional individuals uh schedule additional interviews maybe towards the middle or or so of next week um you know Rene's always done a good job bringing us quality candidates um I know with um the
support that we have from our city manager office and the directors and the rest of the uh city clerk staff um we should be able to um you know to to find someone who would be a good fit i think this is too important a decision for us to to be
rushing into it um you know just like with all of our charter officers we spent a lot of time we did a lot of due diligence um and I think we should make sure that we have the best possible candidate uh for our city uh and for our
residents um especially as this person's going to be it's one of the highest touch points uh in the city um you know the public interacts with the city clerk uh much more than we we give them credit for um
so those are my thoughts uh on on this thank you Mr mayor commissioner Mara uh yeah I'd just like to echo the the mayor's comments i think this is a a critical position and I think we want to get it right and um and I think we we
had we interviewed some good candidates and so um I certainly don't want anyone in the public thinking that we're uh uh sitting here floundering because we didn't get any good applicants because we did but I think we want to make sure that we that we explore all of our options and make sure that we really get
the best person and um I think taking a couple more weeks to figure it out is a is a wise move and uh and I think we're in good hands with our our current assistant city clerk who's very capable so I think uh I think taking the time to to investigate it further is a good move
thank you Commissioner Robinson anything um I I'd be willing to vote on it right now i I thought uh Jessica Wilson was well qualified she's very close to getting her her certificate um I thought
she was a leading candidate i know we lost out on one i'm not sure I I agree that the vetting process was great um uh and um I I thought she was an excellent candidate she She's Florida based she knows Florida statute um I I
found very few things lacking um and I'd be I'd be willing to uh cast a vote on that today um the only other item I have is just fixing a little bit of the job description there was one item that I didn't particularly care for i thought it needed to be more of a collaboration
and working under you know working at the direction of um item um and I know uh city manager and I talked about that so that was another point because I would highly like to see the um you know charter officer positions cut separate
um simply because I think that uh helped us out uh tremendously with the uh previous uh uh situation thank you commissioner you have anything to add to any of that
um I mean I I agree with with everyone and I I mean I am ready to to vote for one of the candidates i don't know what process we're going to use if we're doing something similar to what we did when we hired our city manager um but um you know I'll go with
the majority but um I I would hate to lose candidates um we we lost one already last week um you know and if we did have a list of resumes I wish I would have had them already so that then I would you know
then I would know um so it's kind of hard other than I know I'm hearing that we're saying that we do have others that have submitted but I haven't seen any of those resumes so that's it yeah
I I agree I guess with Commissioner Marriott and well I agree pretty much with everybody I guess that uh the folks that we spoke to um I I I think uh any of them could serve us well um but I'm
not sure I'm in the camp that we shouldn't um continue to explore at least for um two more weeks we are not desperate we do have um two excellent deputy clerks
um but you made a good point um Commissioner Brisviki that you know we've already lost one and if we wait we may lose another uh so I think that's I think that's real um and
I think there you know maybe somebody else will roll on and somebody rolls off but I summize there's only but so many people that um are looking to um change their particular workstation in life um
so I think it's more likely we're have to lose than gain um but I do think that um as the mayor indicated it's an important position and um we aren't desperate we do have two qualified
deputy clerks so uh I'm in the camp that you know maybe we should give it two more weeks but um I guess if somebody wanted to make a motion that we could entertain it is that correct Mr for city
attorney um so um I think unless somebody wants to make a motion uh to recommend hiring one of these folks
tonight uh and obviously get a second uh that uh we should uh give it two more weeks and and see what else comes of it but uh I got the sense that possibly Commissioner Robinson wants to make a motion tonight
um I don't know after you've heard us all speak uh do you feel still feel that way Commissioner Robinson i just don't want to lose anybody anybody who is qualified uh and I I I felt that uh um Jessica was highly
qualified for the position and um you know uh there was no negativity associated with it i don't know where she stacked up on everybody else's list i just know where
she stacked up on mine and um again just would hate to like you said people will off and hopefully others will come on so it it is a gamble so are you making a motion again I don't think we're in a position I don't think
we're in the position where um I don't think we're in a position where we need to make a a quick decision here um we have time we have options um you know I think we had So for me
there really it was just one candidate and then nobody else unfortunately that candidate is no longer available um and I hate to say it this bluntly but we are in a public forum and so I will because I don't have a choice
um but for me the other three candidates unfortunately did not measure up uh so I would not be able to support any of them um and I think this was part of of how we went you know looking at at the city manager position we want to
make sure that we have somebody um that we can all work with uh when we made that decision we didn't have anyone the two final candidates neither one of us particularly didn't feel that they weren't qualified we felt that they were
both equally very wellqualified um it's just we may have had a preference for one or the other uh in my opinion in this case um the three other candidates for various reasons uh didn't measure up um and did not
necessarily uh did not find that they would be a good fit uh for our city uh whether it was experience whether it was qualifications whether it was some other external factor um you know but that's that's where I
come from so for me I'm not willing to settle i'm not willing to say um you know if I have my top tier candidate and and this is number one and I really don't have a second
um I don't I don't think waiting two weeks or even another month uh until we find the right candidate i think that's that's proved at the very least to take additional time additional candidates um again we're not a position where we have
to to just pick somebody for fear that they may take another job um you know I really like the top candidate um I think if I was in their position looking for a job I might have probably waited until tonight before I made a decision um so
maybe that you know indicated something about the quality that candidate i don't know um so that's my position that's where we're coming from i I think we should take our time um look at the other candidates that we have available
um the application process is still open so there's a good chance that we may receive other candidates as well so do we have a consensus that we're going to um continue the process okay well I guess madam city manager
what's the price tag on continuing as well just out of curiosity what's the price tag of picking the wrong camera well no I I I 20 What was it 25,000 no it was I'm just I'm just asking yeah no worries um so Renee offered a reduced uh fee
because quite frankly our HR director is doing a lot of the um heavy lifting as well to process and schedule so she charged um $15,000 and that fee stays in place and flat until we fill the position so it doesn't increase because
we we haven't completed because we didn't in this first round um select someone okay good good to know thank you so m I'm okay with waiting then if if we need to to to uh vet some more um I'm
okay with that so madame city manager I think you have your direction i do thank you very much uh next item for discussion waving of permit fees 422 commissioner Robinson
yeah I just wanted to bring that up because we are seeing you know still some permits coming in like we've said there's homes coming down um and just wanted to see where we stood um from a tough stand point financially where
we're standing on on on that with our reserve if we're still with our reserve where we're at just to talk about if we get to the point do we want to extend that at all so what I would recommend is that we
bring this back in the April 8th update for the recovery efforts and we show you how much we've spent how much we've waved to date because there's an element of the state paying for um the some of the staff and then also show
you some projections like we did the first time and also talk about the building um reserve fund in relation to um staffing the staffing compliment we're looking at for the next six to 12 months and then we could get direction
on the 8th and if the direction is to continue it I could bring a resolution on the um following meeting okay great i I would like to at least look at it at least talk about it see where we're at on it because some of it is a bit of a
wash simply because of the reimbursement side of it any other comments on that okay Commissioner Robinson code enforcement on weekends i I don't know who else is getting phone calls but I am getting phone calls from
residents and um I have as well uh uh been put on conference calls when they've had the sheriff arrive and um to much dismay found out that some of our uh sheriffs do not know how to work
a decimal meter um and do are are not up to speed on some of the code items uh and just we don't have anybody in my business at least we put people on call on an emergency call
we don't have anybody who code even on call um it it's just something I I I find interesting that we have no code enforcement on the weekends at nights and we have um you know nobody on on an
emergency call or on a call basis um and I just wanted to bring that up I don't know what you are experience experiencing in your districts or outside of your districts or wherever what kind of phone calls you're getting but I do get phone calls and I just uh it it's hard to to
to do any management of that other than call the sheriff and and then there's no resolution necessarily unless it's criminal and that's about all they can do at that point if they're not prepped on what's going on from a code
standpoint they can't do anything um so I don't know if it's feasible to put somebody you know do a do a after hours call um something that's you know something that the sheriff's office can do can call i'm curious uh Commissioner Robinson can
you hear me okay so uh decel meters you had uh some noise problems in your district yes I Yes I have well my experience has been that the desperate meters don't really uh solve a
lot so um hope hopefully we as a city can do something about that but I'm not optimistic so Um anybody else anything on this particular item no not just like the city manager could
weigh in on this or if uh maybe bring it back with some recommendations as one of the upcoming commission meetings thank you mayor um I'd actually prefer to circle back with staff to see what the solutions would be for solving this
problem and associated staffing costs potential training sort of options if you could give me um a couple meetings from now we could come back on a presentation and talk about it
thank you that would be great next item's highest and best use of the budget committee and once again this is Commissioner Robinson um talked about
this few months back um with the city manager in regards to that potentially using what we could use uh uh the budget and finance committee for for um you know vetting anything precoming to us or you know post coming to us some way to
use them and they're willing to be used um you know in in a better capacity i I'm just looking for a way that we can use them i mean we need to have our hands out to get as much money as we can and I think you know it's a it's a
perfect opportunity to use that committee to do such on our behalf i'm assuming nobody disagrees with that no well I mean I would ask um our city attorney to look into because it's a charter right like the purpose of this
committee um is that is that something that they can do it's a not a charter board it's a city ordinance or city code board uh the powers and duties are in section 2272 and we can look at some potential
amendments there to clarify or expand if you like right now it says the finance and budget review committee shall have the power to adopt rules and procedures to conduct their regular and special meetings the powers of the committee committee shall include the ability to review requests for a bud budget
appropriations and requests for supplemental appropriations review annual audit reports and monthly financial reports and in general the committee shall monitor and review the financial position of the city thereafter the committee shall make comments and such recommendations to the
city commission as are deemed appropriate and shall perform such other duties as may be assigned to it by the city commission and then now that finance director on board maybe it's something that we can go help them with and come up with
something i I just think it's a we've got boards and we have committees let's use them to our advantage um it only makes sense and especially when they're willing to do it we have section 2274 staff participation and responsibilities the city shall make
available staff to assist the finance and budget review committee in the performance of its duties we have a pretty general um powers and duties and staff participation at this point so it's probably broad enough to encompass most
most things that you want to do already okay commissioner Robinson you have the last item uh as well lobbyist reports well I was a little disappointed to see the uh HB943 come come about just from a
knowledge standpoint from uh yesterday's emails and um I just feel like I'm blind at not having any sort of lobbyist report knowing what um our lobbyist is doing and what they're representing for us um
I haven't seen anything um and you know I'm concerned on this expansion of the live local as well as other things i um I would think we would be getting some sort of reports on on what's coming about um what's being presented you know
what's the House is doing what the Senate's doing uh things that would affect us um and and would like to get timely notice instead of the day before so thank you Commissioner Robinson and um we we we discussed this together and
I've um requested that shoemaker advisors provide a monthly report of activities that they are lobbying on behalf of the city and then I would include that in one of my weekly city manager operational updates
and because we're in legislative season um I'll discuss during that intense bill writing and passing um activity that maybe we increase the frequency because it is a little more intense than than what occurs throughout the rest of the
year so um I have already um entered into a conversation with them about providing that information any other comments on this matter mr mayor are you good next item is reports city clerk
um I only had a reminder for the commission that there's a priority workshop on Saturday April 12th at 9:00 a.m and a community meeting from 5:30 to 7:00 on Monday April 14th both here in chambers thank you city manager just one item I
wanted to um discuss or offer to you that um as I've been here and through the storms I have found and learning you all in the community I found that the community meetings that we had as a result of the storms and recovery I feel were very
productive and that setting allowed a dialogue between the elected officials and the community and staff as we sort of structured them as a presentation and then a Q Q&A i'd like to offer that instead of the workshop setting for items such as noise ordinance
um freebie and I think the next one coming up is beaches that instead of a workshop setting where it's just more of a tell to staff between um the commission and staff that I bring them in the community workshop format and we
would roll them out similar to what we did with the recovery efforts and so I just wanted to let you know that and make sure there's no objections um they'll be a little more casual and like like we did bring you down to the level of the community and and less structured um so really seeking that feedback so
that we can understand the issues from the community before we bring you legislation to pass mr city Attorney I guess you got several things uh I guess going back a little bit I know we lobbyist report but I did want to bring to your attention a a bad
bill and the bill number so that you're aware of it and not taken by surprise it's uh House Bill 1535 and this would prohibit local governments within 100 miles of the landfall of Hurricane Colle and Milton
from adopting comprehensive plan amendments or land development regulations that are more restrictive or burdensome and would also prohibit moratoriums um and that would be retroactive back to August of 2024 and
would last until 2027 so that's a bad bill or interferes with our home world power and and anything you guys can do about that would be helpful and just so you're aware of it till we have our next update from our
lobbyist i have three um requests for executive sessions and three of our litigation cases that I'd like to request tonight for the Tuesday April 8th 2025 uh date at 4:30 p.m before our regular
meeting um pursuant to section 286.0118A 0118A i'm advising the city commission tonight on March 25th at a duly noticed public meeting that the city attorney desires advice related to settlement negotiations or strategy sessions
related to litigation expenditures concerning the litigation in three different cases and I'll read the three cases out to you semark Inc and protect St pete Beach Advocacy Group and Ken Barnes versus the
city of St st pete Beach Florida and CP St pete LLC 6 judicial circuit case number 24 00008 AP that's commonly known as the Sarata conditional use
case the closed attorney client executive session would be held at city commission chambers at 155 Corey Avenue St p Beach 33706 at 4:30 on April 8th and the following individuals be will be
present um I guess before I read the individuals I'll read the other two cases so I don't have to repeat this once the second case would be Semark Inc and Protect St pete Beach Advocacy Group and Ken Barnes versus the city of St b Beach and
5500-56000 Golf Boulevard IG LLC and 5700 Gulf Boulevard BR LLC and 575 G Boulevard CR LLC Reef Resort Condominium Association Inc and 6000 G
Boulevard SP LLC this is the sixth judicial circuit court case number 24 000012-ap and that's commonly known as the trade winds conditional use uh case
and then also the um case we talked about before we have some additional things in the red white and booze LLC a Florida limited liability company Charles L column and Helen column versus the city of St p Beach Florida Middle
District of Florida Tampa Division a federal case number 8 col23-C2704- KKKM- AAS for all of these uh attorney client sessions which would be held on the same date and time in separate sessions we'll
have the same people attending the following individuals may be present during this executive session one or more who may be participating electronically and some of these people may not actually attend but this is to cover those who will adrienne Petrella
mayor joe Mhalland vice mayor karen Marriott commissioner lisa Robinson commissioner betty Resniki commissioner brandelli city manager attorneys Becky Bose Esquire and Ralph Gross Esquire Nancy Stuperidge Esquire and Stephanie
Bellow Esquire all of the Vau's law firm as city attorney and attorneys William Boltrek III Esquire Brendan Shearman Esquire and Richard Aken Esquire all with the law firm of Henderson Franklin Starns and Hol who are also serving as co-consel for the city in this in these
three cases and an official court reporter is provided by law the length of the attorney client executive sessions in these cases is approximately 20 minutes each for about 1 hour total and pursuant to section 286.011
0118 Florida statutes the attorney client executive sessions will be recorded by a certified court reporter and they'll be transcribed separately however the transcription of each proceeding will be exempt from Florida Public Records Act until such time as that particular litigation is concluded
at the conclusion of that litigation a transcript may be obtained from the clerk of the city commission and in accordance with American Disabilities Act and Florida statute 286.26 26 persons needing special accommodations for disabilities
should contact the office of the city clerk at 727-367-9201 no later than 4 days prior so with that request if you could approve that then we would set those executive sessions for 4:30 on April 8th
on a Tuesday that works for me city attorney district one yeah that works for me that that works fine for me yeah that's fine for me too good i got a nod from all Thank you very
much we'll post the notice tomorrow um that's it for me thank you Mr city Attorney um continuing on with the reports District 1 did Did we skip the city manager or did she not did you not have anything tonight okay
I I did have something but I already said it okay I I got lost in the in the in the link there we go um I think uh uh it was mentioned earlier that you know we have tourists in the neighborhood and uh by and large
they're all pretty amazed at how good things look in the city of St pete Beach and I know for a lot of us that's a little bit gut-wrenching because we feel like things are definitely not okay but I think it's also a testament to what a great job that our city staff has done making the city look like everything is
fine and so that's a that's an interesting tension right but uh um but I think overall as as as painful as it all still is for all of us who live here it's a really good thing and uh um you know there's more people in I
know in district one there's more people moving back into their houses every day there's gosh there's almost somebody back in their house on every street which is really fantastic so um you know though we're though we're right about the six-month mark and it's taken longer
than we all wanted it to there there is definite progress being made um so I think we should all hang hang on hang on to the progress and uh uh and hope hope for continued progress going forward and that's all I got thank you district two
um just wanted to say I uh will announce my library hours coming up i uh haven't had a chance to review that with the folks over at the library to confirm which days but I will try to make them as well consistent this year uh this round as I I did before and I look
forward to continuing to serve district 2 and the residents of St pete Beach thank you district three just a couple of of dates for the neighborhood community meetings um on
March 27th at 6 PM so this week at Leo Pavilion um this is for the Leo Beach community neighborhoods as well as um Bokeh and any of the neighboring closest to that area um it's open for all all
the residents in that in that zone then on April 10th the Bel Vista neighborhood meeting at 7 pm and then on April 24th at 6 PM um for the Donsesar uh neighborhood to discuss
uh seaw walls and resiliency that's it thank you uh I have nothing to add for district 4 Mr mayor we're adjourned