##VIDEO ID:cUY2tQH8xss## so in other words do we have to wait for that information for the from the county for everything before we issue a permit the county or our or our own process okay and and if and and So currently we don't have any kind of um a math or or rule for you know he like like we were talking about about the the up to 30% damage there's no sisd packet required right but that 30% damage has to be has to be determined by a pretty extensive site visit if we do it or waiting for information for the county there isn't any ability just to look at the numbers and go well clearly this one's fine no So currently there is not a process by which we can hang our hat on that I would suggest you would pass a potential audit and as we know and as we've heard you know the risks are very real we know that communities on this Seaboard are facing some of those um consequences of of perhaps having deficiencies in their process that said I do think that there's opportunity for us to make some common sense decisions that ultimately get proofed after the fact I'm not suggesting permits after the fact I'm suggesting perhaps we issue permits before an SD determination can be made um for Full Repair so I think we have to establish what those thresholds are maybe if the water did not you know go above your receptical as an example I I don't don't know the again that's sort of the exploration that we're doing to try to figure out exactly to your point how do we move them from approved to issued um if we can't get that SD determination you know immediately I think it it's a very important component of how we get people through this process and back into their homes with a fully repaired structure yep okay great question thank you so um Staffing allocation um I just wanted to share with you where we were pre hurricane so this is this includes code enforcement which is um obviously they're not doing permit um specifically but they are involved in our process to to a degree um so we had n and a half FTE um the building official as you know as a contract employee and often asked as both a plans examiner and a building inspector pre hurricane um we have added uh 16 and a half at most recent count as of to uh today we have added 16 and a half FTE who are um doing exclusively hurricane related work and then we have commitments from vendors um and we've gone to multiple vendors now to get um additional Staffing so uh 10 more are committed through the end of next week for us to to receive um and you can see there that will yield a total of 36 so more than tripling our staff allocation um and in some important areas and I'll show you that next how long do we plan on having them so um the folks out of title Bas and that are a part of our our mission that's being funded by the state so we know that we have them I would say through mid April I'm hearing about potential extensions which would be interesting I know that they've been approved um but I am hearing um that there could be extensions to that which would be incredible um the other ones um I I believe that those are being under contract for similar periods of time some of the challenges that we're having quite frankly is some of these folks that we're Contracting with are getting pulled into multiple communities so for instance we've gotten a couple of staffers that have been able to be with us for a few days but then have to go do work elsewhere and then are coming back so some of shuffling is occurring which you know is a little bit challenging with onboarding but um that's where we're at currently with Staffing and and how folks are being allocated so um this chart shows you how they're being allocated by activity and so those black lines there show you where we are in post permit inspections and this was a question that was asked earlier how are we going to be able to ensure that we can um go out and do an inspection after a permit has been issued to eventually close it out doing um rough and finals and then um plans examiners and packet reviews as you can see there so that's the the hard line of where we are the where those orange bars um land for all of those types of activities the additional Staffing that we have committed um to receive through the end of next week are in those really essential areas of permit inspections and plans examination and packet review so we talked about some of those bottlenecks getting SD determinations getting permits fully reviewed communicating with owner Builders about the the quality of their permit that's happening in plans examination packet review the other is inspection so some of those inspectors um can be utilized for some of the SD inspections if we need to do so but it's intended that they'll be doing those post perit inspections any questions about this slide so how uh how do we make the determination of how we'll deploy the inspector that can do the SD determinations because that that that takes it away from us waiting on the county did I understand ites that correctly yeah so how are we determining how we deploy those are we re relying on the customer this the resident to call and ask for it at that point we are yeah could could we go back to the slide before so um are you looking at no no the the one just before okay yes so we've add so SD inspectors we don't anticipate any new ones we have two that's correct now this is right they are not building inspectors they do not have the qualifying license they have construction experience and therefore meet the the bar for SD inspections the building inspectors that you see allocated there 7 and a half had the qualifying licensed to do permit inspections but they can also do those SD inspection as time permits okay that that was uh who again just uh that you said the building inspectors uh correct yeah uh I'm looking for them on this so second L down second one okay so we're getting four more of those and they can do the SD inspections they can and that's really just to help clear out those 180 plus applications that have been approved but haven't been issued a permit because we don't have the St inspection correct yeah and and again the inspection is the easy part quite frankly it takes very little time is all the data entry and review so theoretically we can augment the SD determination letters via the building inspectors that either we have in place or that are coming online the issue is is for the residents to know to ask if they're in the position to ask correct um that said you know if we utilize building inspectors to do SD inspections the the next challenge I'm going to have is in the qaqc that's the data entry and review you know getting 50 inspections done a day is not going to yield a determination if we can't get the data um in the system so that's where I would then need to address that bottleneck so while certainly we could deploy them to to offset or augment that activity I would then need to identify resources not that part is probably not difficult because it's not difficult work there's some complexity to it requires training um but but not a qualifying license if you will in order to do that that data entry component but that is where I would then need to identify Staffing Resources to address that not terribly concerned about it but I recognize that that would be U um a bottleneck that we would have to address if we decide to to deploy building inspectors for SD work but at that point you you are handling that inhouse we are not relying on pellis County corre to be able to execute that correct now keeping in mind pelis county has has themselves inspected over 2700 structures um and so they have done the inspections it's the data processing that that clearly is the challenge um I know that they've had to do a couple of reinspection as well as well but it it's it's challenge as I've said so is there a conflict if there's them putting their you know getting the data to us and us going ahead and doing it does is it the first come first serve it is a question that we've had because this is a fairly subjective Art and Science kind of activity uh yeah so we're looking at you know if we get data from from the countywide effort and we've conducted our own we're looking at those and and quite honestly we're going to air on the side of most substantially damaged which one had the higher calculation because that's the one that we're going to have to defend so um I hate to say that because it's an inexact process but that's the way that the process is established um and is being conducted certainly by Title Basin and again we have less data I would also say that I would probably air on the side of title basin's efforts because they have access to more data than we do that that's to be honest that's probably where I would put more weight on the scale if you will I was just asking because I would think if this if us as a city going out we're actually physically seeing versus the county that didn't necessarily go into somebody's home we are not necessarily going into someone's home either but if somebody's calling to ask for that inspection be home we are going we are going out there and if able to access the home we do if we're not able to see inside the home we are leaving a noticed and and rescheduling to do a an internal site visit you know we have some homeowners that are calling from out of state that are requesting some of these things as well um so and certainly not in all cases do we have occupancy in the home when we do the inspection Title Basin did as well they did exterior observation and look through Windows kind of thing um and gained access when available they were knocking on doors and entering when when people were home so our process is not all that dissimilar do we have is there any information that the county has has given us about the timing of of any of this or or or are there any are there any mandated deadlines or you know if if the county decides that this is a lot of trouble and we're having a really hard time with this and they don't manage to get all this information to us for four months do we just have to wait like I mean like do we have any do we have any recourse over like is there a point at which there's a deadline where where everybody can say like all right you did your best but we've got to move on you know I you know I would need to to take a look at the agreement that we have theou that we're all under to find out the terms and conditions about that and I'm not aware of a stated deadline in that document but candidly I haven't looked at that in more than a month and and wasn't looking for that at that time yeah but I think it's a valid question um I certainly recognize that they've gone out and they've done all of that inspection or observation work and I certainly understand that the the SD tool most of us think of it as a very clunky tool to utilize and yet that's the tool that we're provided um it it is a difficult process um and you know we're also hearing it's a little bit glitchy which is um why the qaqc process is um pretty intensive um we've heard that it occasionally does arbitrary duplication of records as an example so that process needs to be um reviewed and make sure that those things are not occurring so I can look to see if there's recourse or a Time certain in that process that they they have to hit I'm not aware of it but we can check and and that tool that that that we and the and the county are using is that the only option is that is that a is that a federally mandated you must use this tool to make this happen or is it just that this tool do however you want this tool is approved if you do it some other way you have to justify it I do not know if it's federally mandated I do believe that others are using other tools and therefore I don't believe that it's federally mandated ated um let me say this I have heard that there are other tools being utilized I'm not familiar with them or how successful they are being in processing their own SD um inspections and determinations um it is the tool that is being used by tile Basin so it is the tool that we are using so we didn't um we chose not to explore alternative tools because we wanted to have to the extent that we could an Apples to Apples comparison or processes we went through it yeah okay so the Personnel using the Title Basin tool or this uh software is the data entry person from Title Basin do we have a delay I I mean a backlog of of inputting to be done do we need to up the data entry position so my understanding at the county at last um less that I would heard they had 30 people doing data entry and we looking to supplement that with a additional Personnel I don't know if those additional Personnel have been obtained and are being utilized at the county that was the last report that I heard and that was two weeks ago and I haven't heard that was actually the Tuesday be before the holiday so one week ago if you will um that they were looking to to supplement with additional Personnel um you know we have on our team four people um two that are one that is tasked primarily with data entry and then another that does QC review and another that does assessment review you know the inspection review and and other components of the the quality and data entry review process so um and then we have a supervisor that um does a final review to look at both handwritten notes and the outputs associated with the data entry and then it moves on um for substantial damage determination so um the city's uh building official when we do our internal process the city's building official has to endorse that determination before we can issue that letter and so Luke ultimately sees the final determination similarly with the data that we're getting from Title Basin Luke has to review that and um allow us to submit those substantial damage determinations is calculated by Title Basin so that's that is just a requirement of that process I'm just trying to find out if we're weaken any area yeah well uh potentially we could be in the data entry right now that we're not we're not weak with to SD inspectors we are not weak in the data entry area and I think that the data entry um challenge at the countywide effort is being addressed it's my understanding okay thank you you're welcome okay so minimal repair permits um to date we have SE received 35 applications and we've been able to issue 12 permits we've been getting applications that are not associated with minimal repair things like offence that is not um necessary to safely occupy your home um so those kinds of things um have been coming in with with those those mrps if you will we've also had whole house repairs so the fact that we've issued 12 permits is is not that we're not able to process them quickly and efficiently in fact we're able to to process them over the counter it is the quality of those minimal repair permits and so we'll boost that communication to make sure that folks understand what that permit is for and what it is is not for the limitations of it as well so that we can um be more effective in issuing those types of permits local historic designation forgive me because I I received an update at this um we are now at 33 applications received not 25 um 10 um as of of November 19th I shared with you that 10 had been approved for a local historic designation we have 11 on the agenda for December 12th and there's another meeting in January that likely will deal with the balance of those um applications received and so um a bunch of updates here we're touching on a number of different things so um I'm going to be cammed in for a moment and talk about debris so the final pass of private residential pickup as you can see is December 5th the last day is December 23rd I believe aftermath is anticipating that they'll actually complete residential cleanup honor about the 18th of December so um um the commercial properties um as you can see are um also required to remove their debris by December 23rd code enforcement has been out um notifying folks um courtesy notices and the like um beginning tomorrow they will begin issuing those notices of violation for those that have not complied with the requirement so um as we move through that process with them they will will need to comply by um by December 23rd or will go to special magistrate and so the format that we'll be taking is um any uh debris that is not picked up by the 23rd will go to will go to to special magistrate um I should say any prop any debris that is not picked up in a timely basis and before the 23rd we will take on that activity ourselves through a contracted provider and and the property owner will go to special magistrate and be responsible for reimbursing the city uh for those um hard costs incurred with that pickup so and of course additional penalties May apply fines and and whatnot as established by the special magistrate process Anderson yes sir uh so uh apartment builds and condos there's been a lot of push back on that uh most of them have come to understand that it's a FEMA policy and as kind of what we have to live with either that or we have to spend our reserves to do it for them and we haven't uh agreed to do that um and code enforcement is as you indicated giving courtesy uh notices to condos and apartment buildings and I guess other businesses but uh so how are they doing that I mean because I know like in PAC Grill and I believe Uptown here um there's a lot of small apartment buildings in the like that the uh Property Management NE isn't necessarily on site uh and there may not be many residents there because of the damage to the property how are these courtesy notices being handled for small apartment contct complexes that are owned by whoever investors whatever uh how's the courtesy notifications being applied to those folks I mean are we just going out and put notices on the doors I haven't seen that personally um that there's been notices on doors uh are we somehow reaching out to the addresses in the Property taxers database or just how's that being handled because that's kind of been a question of mine because I keep seeing these small apartment buildings and they're just now starting to clear the properties and the streets that were emptied not long ago are being filled with debris again and nobody's there other than whoever's coming in to rip the stuff out and put it on the side of the street so I'm I'm just curious uh before we get to the point where we get official with it how how are we getting the courtesy notices to those situations where there's not somebody to present it to so the first attempt of course is a a site visit for direct contact with a property owner or representative of that property owner to to speak with with them directly the second is um a leave behind third is a phone call and and usually it's all of the above if we're not directly communicating with the property owner or the designated representative so um phone call I don't believe that we've had to mail anybody any information in order to try to reach them I think code enforcement feels highly confident that they've been able to speak with a representative or owner of every property at this point okay thank you M I have a question about that the um for the commercial properties so um so you're saying that code enforcement has started issuing or will be issuing notices of violation starting tomorrow for any businesses that still have debris on the street it has to be removed by the 23rd and so and so what you're saying is that