okay we'll call our November County Commission meeting to order a regular meeting approval of minutes everyone's had a chance to read we'll do our regular meeting minutes first and then we'll go over our special meeting
minutes if everyone's had a chance to read our regular meeting minutes from October is there a motion to approve those minutes motion approve there's a motion is there a second second any more
discussion all in favor to say I I opposed motion carried then we'll look at our two special meetings the October 14th minutes and the October 4th
minutes if there's no additions or corrections to those we look for a motion to approve both of those minutes I'll motion approve is there a second I'll second that is there any more discussion if not all in favor say
I opposed motion carried minutes are approved are there any agenda additions anybody has no additions we'll move to the park board meeting call November 12 parkour meeting
order everybody had a chance to go through and read the minutes if so is there an approval the motion to approve the minutes I so move is there a second second all in favor say I I I both same
sign motion Carri uh is there anybody have any agenda additions anybody have anything not we'll move on I suppose we move on to Old business we probably should do the new business
first but we'll move on the the new business is we got to figure out the board here we don't know who's actually on this board we would looked couple people have looked through the Sentry code it says you can either have a five member board or a seven member
board you do the seven member board it said in there that it'd be the five Commissioners or four Commissioners and three at large and it said that usually the chairman of the Commissioners would sit
out he wouldn't be included on the board that's isn't like that okay you can have a five member board or seven more board is Char on yet charity at that
I did yeah you can have a five five five member board or seven member board leads uh of at least two need to be Commissioners and two need to be at large so it doesn't prohibit the number
of Commissioners that can be on other than you know five or seven so um but you have to have at least two Commissioners and two at Large you want to go ahead how do we want to how do we want to arrange this board
what's everybody's input thinking on this what would you like to see seven I mean seven gets to be quite a bit five is you know most boards that I've been on are five I think five would be sufficient not you yeah I think five
would be I mean 20 yeah it's hard enough to get five people together let alone right get seven together I agree so then we have two Commissioners at least and then two at large and then right now we got three at large we got
Paul crop myself and Ed jiggle said as the at large that's where you want to keep it or do you want to put three Commissioners on or just have two Commissioners anybody's thoughts Richard
I mean this has already been we should know who's on this board already yeah there's got to be notes somewhere yeah been going on for a long time there's been five board members I think from the get goal and we never way back so there's there's go back eight
years seven years me and Wayne I didn't go back and there was actually a board it was it was only remember came up when I first got on then it all got switched and people weren't on people were on people are hearing just went together one big group
but only be five or seven people to get the vote they have the final say I don't care how you work it out so when did it get brought into the commission meeting then that just always was part of the commission Mee yeah yeah you have to have two Commission on one right yeah
but as far as the the the park board meeting being in the beginning of our commission meetings yep that's just always been that by and if you look at that it says the statute when I went through it says usually R the same day as a count Comm count commission can
that get paid for what I understood for another CU if I remember when I got on the park board that was it was always part of the commission meeting correct it and it was always I mean there was no set set no there hasn't been for basically what I
got out of is that when we were on the Park Board is that we got a voting power when we were sitting here for that I believe sh only have to switch there we've been doing whole thing that's so it should be
just that was my idea to think that the chairman can I was just the chairman of the county commit could just sit out that one year and then everybody have a chance to rotate beond the that was my idea you might want a different to I don't care well actually if I read right in
there I think I'm supposed to be off right n years or three year three three year terms or something like that I think it's got to be pushing it the problem is not many people are beaten be on that no I know there
we well I don't know what we want to try and elect put who I think there's two Commissioners already on there I think I was voted on there way back way back here but I think you rotated I know you were I think BR was on there at one time
too has it ever been brought up again I don't think so again probably because well small comy and a lot of things have changed we're the only two of on the board the longest these most of these guys are just on here now right
y I think I think Randy was on right away when I first got on this board I think Randy was one of the was that was I think it was I was you and Richard and Randy I think is the two that BR Brandon at that
time so I think I think it was Russell Russell might have been on it too if he was the president of the park board well we we is is anyway no mind used to be exactly what we need to do is figure out what we're going to do either we're going to have a seven or five boards so what I'm
hearing is that spot board yeah you think so now we got to nominate two Commissioners to be part of that we should probably make a motion for that to have make it a five person board so it's in the minutes so it's in the minutes is there a motion to make it a
five person board I'll make that motion is there a second thank you all in favor say I there any more discussion all in favor say I I I I'll
opposed motion carried now we got to figure out what two Commissioners we're going to have on there unless we want to eliminate an at large and put three Commissioners on there but I think we' probably better off keeping three at
large I don't know my opinion what do you think I think it's a good time to do this that I don't think it good time no probably isn't now it's
eliminated that's my thought can I have Charlie yeah Charlie yes sir so can that happen can they change it from a board today or will that not take place to the first of the here some I know the commissioner
Swit officially today now since this is our first meeting after December okay does that have to happen on December first then where they switched the board from 7 to 5 probably I don't know if that matters for being a park board I don't I didn't see anything in the it
should oh maybe not I don't know why that would matter for the park board I never read that anyw it says but that be under a different statute it I didn't see anything in the statutes that talked about the date I Richard's probably right on it probably doesn't
matter since yeah it probably does it's like changing any the other boards too Not Elected right you guys got any volunteers so we going to nominate or what are we GNA do I'll nominate uh Richard to be on
that board since he's up there is there a second Richard's been nominated there's been a second so how long a term is that is that a four-year term yes three I I thought statue said threee terms
yeah it says three so now we're going to start keeping track of everything yeah I think so that's what we should have been doing now so there the turn limits on there as well they're supposed to be according to when you have you been
on like I said I'm probably should just walk out the door and leave it doesn't say that you can't you can't be appointed for another three say that's that's there's probably a lot of information here that should looked up a little bit just to make sure before we
make decisions today yeah because if there is term limits which I don't know if there is but well well if there's term limits You' probably been on it too long they have to decide today but I mean we need to figure out the structure of that board has to be
done all today you got kind of switch it around do whatever you need to do it just has to be we got to get that squared up it's that we need to really dive into this and see what's going on I think I mean we can table it till next meeting or
whatever I agree with that maybe we can we're just going by here say we don't even know what the real that's what they're reading in the was reading we don't how long I been on the board yeah that that should be
all figured out and if there is I go through said you don't have to do it today somebody needs to do some research and see where everything's at are we going to be able to and then we can start over but let's just make sure we got all let's do are
we be are we going to make any decisions today then be able to make anything and just keep going the way we have been going it for now well we have three things on the agenda yeah the pickle ball court far as I'm concerned doesn't need to be made a decision today
that's really the L Lake association's problem the golden Lake Acres Ro been on there for three months already and they haven't done nothing well I got I got question I got stuff on that one but yeah and the shelter's been there for about 10 years probably nothing's been done see so let's start with the pball
court then you you see we got you want to push it off but I feel bad for the association we're putting on them but they're waiting to find this money but they want a place to put they want a place to put it they want to know they got a stu that they can put it so they can get because there's a lot of money out there they can get but they have to
know that they're going to have a spot to put a pickle ball court February some's got to be in my February my feeling is they should buy a piece of land to put it on them yeah then it's all theirs yes and no have they made any calls to see if
there's any land for sale they they checked in a couple spots y those spots I asked that I told you about well they talked they talked to Rand Randy n yeah about a spot there maybe you know he he'd be willing maybe to sell him a chunk of dirt
but I don't I really don't know the hold up I this is my preference I don't mine it up where they're where they have it flagged out right now and everybody I've talked to are in agreement they say that's such a perfect spot because it's close to the store the parking there's
way more parking than guy thinks there's not going to be 50 cars there at one time there's going to be it's people playing pickle ball they're going to be coming up there in a golf cart or a ranger probably they're not going to be coming in vehicles and for the people that are at the cam drone I've seen
maybe four cars park there on the weekend and that's probably Fourth of July the biggest problem with on Gold Lake is Growing Pains is what growing pains you just said that they're going to drive their golf carts you can plan for that you need to plan for fulls siiz cars that to park there I don't see it
only when you watch that in the weekends going around that Lake there's only one or two full cards that ever go around it's always golf carts and Rangers going on that Lake that's all there ever is going out there we don't qualify for some of those rounds that we in the land either yeah
that's the other problem and owning that land we actually that land was donated to us I think Peter Bo actually donated that chunk land to us yep they did so I'm my idea was to make a pickle ball court there and put on their in memory of Peter B told them guys I
said why don't we do that put a sign up there put in memory of Peter B because he donated that land there we're supposed to have a sign already by the flag P for memory of Peter bow yeah you could have a pickle ball court with his name on it too I would I would myself like to have a little bit more
time just to check it out I mean really because it was kind of thrown at us right away yeah I've been but I haven't it's been been out there been brought up two meetings ago June yeah they brought it up at the June
meeting this this summer they brought up and they brought it up at the fall meeting too and they had nobody that really everybody is in favor of doing this thing we are everybody in this room is in favor yeah why we fighting it so bad because I know problem for where
where it goes it's not the steel parkboard problem if they want to have a property they should buy a piece of property there's all kind of proper the last bit of that property the park board is is is right there and what are
we ever going to do with it well what if what if let's what if we want to have more camping put out there we got enough people in alexo we all enough J Elson that's why they didn't let Jeff Nelson put behind to put living quarters behind he wanted to build houses back there because we got enough people out there
the way it is I just I just kind of go back on what Ed said is just kind of like okay well we we're getting all this stuff run up we got all this money but now we need a place to put it well we probably should have went back first started figuring out a place
to put it in the first place and then come back well they thought they had a spot they had it by the Pavilion and I got shot down with the with the game and fish right so they they've been looking they got shot down there's so much going on with the game and fish right now and that that could get drug out for
three years four years might be but then we might own up some property where a better location with plenty of room I don't know if there's a better location the room is not my issue it is for me though I've talked to Jake Jake said that he thought it' be great for him too it's going to
help because he's right there we thought about on the I asked him about on the other side of like where Jeff Nelson has his Lots I don't know if I was gonna get hold of him but he's not I don't know if there's any opener unless you go to the Big Lots that he opened up now I think
the rest of them all spoken for and Jake said that would be all right but it is kind of out of the way and inconvenience for getting to the store again still is better than the Pavilion though it's yeah still better than the Pilon area I I actually if they had that if they
could get I mean if they want the gain maybe they can get more money for that but I don't know the problem is I like I said I don't know if any of the smaller Lots I think it's that the bigger ones that are like an acre he wants like 35 or 38 Grand they
so is the association own the no what's that the building itself not the right game and fish that stuff over there yet too so actually we put the storm shelters on Game and Fish
land how big is this just one what was it 65 by 150 say like $80,000 for the concrete was it yeah 76 or something like that just for the concrete why do it have to be so big because they're putting it they want to put a full
basketball court but they're making it so you can have a half basketball court and two pickle ball courts volleyball in there I don't like what you got call a pickleball court it's a multi mul mul it was a lot bigger on the other
side oh I'm to but it just seems like they have 200,000 to spend they could spend a little bit more well they don't have that yet that's what they're trying to I think they got 100 they got about half of it they said so they're looking to get another 130 to 100 well if they need if they got to buy some why got need they're going
to need another 200,000 yeah well no yeah we don't I just wish we could give them approval that go ahead keep money we will find them a spot but get got remember it's not our problem it's no
it's not they're doing the projects it is not this park Bo's problem in a way they're you know my problem is you guys want to you don't you call it a money pit that's all you call it that place is a money pit yeah we're not going to have
to spend a DI they're going to build this thing for and they're building it for us they said we can have it it'll be on earth it'll be they're building it it's not going to cost you guys a dime and it's our liability we can switch that too Charlie was going to check into that I don't
know if you ever did about the liability part of it yeah I mean if they if they our property so it would be it would come under the you know the umbrella of the park board but I guess I don't see a
great amount of exposure there and you know I think someone was going to talk to our insurance agent was the discussion last time I don't know if anybody did but I don't see I mean I don't see that being a a huge liability
concern I mean someone trips and hurts their ankle just it's just like they were they you know stepped off the dock and hurt themselves so um I don't see it being as a great liability other than if it come becomes in disrepair and we you
have to put warning signs up but that's way down the line which is another issue the upkeep they said they're going to do all that well a verbal agreement I don't think well we can get a written agreement they said they'd sign a
written agreement they said they'd take care maintain it so I know I I I'm speaking of people were never on the board back then none of you guys were but the association one stuff years ago I've been on thato years and
we used to get elled by the comp Commissioners because we didn't do anything yeah it's been several we didn't do anything it's been several years W Lance go right before you yeah nine years you know we took and I told and we fired up and we're getting stuff done and
know what it is if we don't know today I don't think it's going to happen which is fine it it happen I don't know we have to turn back one around yeah you make some phone calls and you buy some land for 203 has to buy that we cannot
why buy it and get the gr money why do the county got to buy it what's that why is the county got to buy it we can't own it why the association cannot own it why we can't get grant money then if you do not we cannot am I not right on that
man in order to be eligible for like Garrison diversion or any of those grants it has to be owned by a political subdivision can Association I'm not against fing it that's fine I could care that but so then okay are we going to buy the chunk
of land for then they come up with money we'll buy it for them that's not kind of that kind of working it around a little backwards too we got a spot I mean it's just it's and they have be I don't think that that money after we got to febru no February
they got the one they got to be written yeah we don't do anything in February there not out there the one is the one they got a trim back by didn't think isn't it I don't know no they get they said the one I think jarris they got two years they got two years on that don't they yeah they got one other one they said
that when we were out there they said that they like funding that stuff and they said they keep coming back really yeah like can't we make that smaller they did make it small they did make it smaller than the original to
make to make it fit over there to make it fit over there right but why don't you cut it in half but one I I thought at beginning we're only using like a half a court for basketball the reason they did that I volleyball but why don't
they just put one Court up and see what this thing does what if nobody even looks at them you can always add another Court where though you go through all this again then where you gon to add that one next that's why they made it so put some
people actually use it but what I think the basketball part I think the kids will be able to that's big not as big as you think Detroit they got these and uh the the pickle ball or is full the basketball Court's
empty yeah so that's why they decided Al so they can put two pickle ball courts on it at the same when they're doing it as long as they're getting the money to do it that's what they said do want and you know I'm for but I just I don't want to give
that spot up I really don't know what else we're ever going to use that spot for besides letting people Park their trailers all summer long then Wayne's got to have them toed away I think it should be built too but if it can't be there I just need it's
need to find a place to put it perfectly for I I don't know if the big deal of putting it there but it is what it is I'm not going to fight anybody over but I don't make any sense to go buy yeah if for got a free spot to go by spend 35,000 on a lot somewhere to to
get it don't make sense to me either but that's why I know can we even vote on it Charlie can we even vote on that today well um so was the current makeup of the
board all five Commissioners and three at large yeah yeah well that's what we've been doing I don't know if that's actually what it's supposed to be but over for looking for commission approval you'd have to be done with your meeting then we'd have to address it in the commission
meeting that's true would you're right per y could do after the point make appointments y yeah who has access to the to the uh to the minutes of the park board I mean the statute says I think
auditor a secretary but I have yeah we're gonna have to go we're gonna have to go we're gonna have to go through those and you know I don't know how far back me and Wayne went back years I did I did and all of a sudden it
went from like three to four like five members then to like eight yeah it was it's up by now so but what you want is commission approval for the area well I want Park board approval
that golden Lake Association looking for Park board approval to build it there that's who the that's their whole up is the park board but the park boards consist of the Commissioners too so so I think what's going to have to
happen um now that this Topic's been broached is to place the uh Park Board the Assembly of the park board on the commission agenda because I think the commission decides
how many are on the Park Board and then um and then appointments need to be made so we can get back on track do that make sense if Wayne and if Wayne and and tan
have gone back multiple years and not found anything that really solidifies the makeup of the board then I think we need to officially do it probably at our at the next commission meeting and theno then get all the
appointments get that on record and then the park board moves forward from there I think that's the cleanest way to do it I hate to delay things but given that sounds like it's a little bit of a mess you know no one's fault it just things happen over time um I think we need to
get that on record that's my it's up to you guys okay everybody in agreement with that or what is that what guys want to do clean we can still tell we can still
the association to go ahead and keep finding money we will find them a spot whether it's here or if we got to buy a chunk of line couldn't they everybody's for it so so shouldn't they just keep trying to find funding and we'll tell them we're going to find a
spot what do you think Barry I don't know if I'm on the Park Board anymore yeah of we are none of us that's where it's after me yeah Richard with your with your zoning you have around golden Lake now is it is it able to be zon and no
backs not sure huh not sure yeah other thing is the other reasons were because there's bathroom there there no bathroom not that game of fish might not put another bathroom in for it all we need is vaults right thought that there's bathrooms
right I know that's what hurts but I mean they might give us Vault they're trying to get out of all this stuff so I know but they still like Recreation yeah they won't they're not going to get rid of everything they'll still continue to do stuff we oh yeah
for sure still lay right correct they don't want to own Lo spot so what do we just table this till you guys make your decision next be the cleanest okay we have to since it's been brought up give your numbers in because you're
didn't get the calls from the association fine all right I we'll table this until you guys decide what you're going to what we should do what what we should do I think is um consider having the parkboard meeting after the next
commission meeting as opposed to before because then it can get there could be the appointments made at the commission meeting and then the park board will will you know be in place following that meeting okay it sounds like a plan that'll work if that works for
everybody else we'll table it you guys have your commissioner meeting and we'll have a park board after that then we need a motion for that have it in minutes Richard yes we should some you want okay is there a
second tough to make motions and you out you're on the board yeah yeah we all already know we all already know yet we can we can just put it on the commission agenda there doesn't need to be a vote we'll just we can just have it on the agenda have the park board
assembly on the agenda for the next Commission meeting and the Commissioners can just ask that the parkboard be uh brought together following that meeting I don't think you guys need to vote on it given we're kind of in limbo here all righty sounds
good well let's move on then go to the roof my issue with this is we're throwing this stuff on Jake we tell Jake he's got to figure all this stuff out and and really he's just a lei if you're Ren in an apartment you don't you don't
go fix this stuff we should be finding people to do this so I made a phone call yesterday I called Charlie shet to see if he and he said yes we tin roofs he said I'll get out there and I'll take a look at it but he never did call me back yesterday so we talked to Paul and Kurt both of them
are you know they're doctoring know so it's going to be they they want to do it but they busy to get out there and Jake said he'd do the he'd do the he'd do the west side cuz that's easy it's going to be to get around all that stuff coming through the roof on
the east side that's going to be to flash around there to get that the tin or we putting on there just I think roof tin they just like 29 gauge rof T yeah he he got he got uh bo from melon Lumber and from Finley Lumber okay and they're
they're both within a couple thousand dollars of each other and it was I think he was quot 15 between and 18 or something like that from I thought we were putting on some special tin so now that I know about I'll try to reach out to some people as well yeah okay that's
that's his regular steel that's nothing special right nothing that's what Charlie said we do it all they do that stuff only tough thing is going to be around everything yeah we got to pull the and they want like Jake says they should pull the shingles off to see if there's damage on that roof underneath there so that' be the other that they
got to remove shingles so when we're calling people then we're going to have all the Shing we want them to take the shingles off repair damage that's any mold or any r or anything um look like got put that in a quote or whatever that dat yeah so and that's been Jake's problem he's he's talked to two two or
three people too and nobody will give him a quote on what it's going to cost to do this they see for them to say well what's our price going to be when they don't know what's underneath there I mean that's to be now that's G be yeah that's GNA be something that added on
after that's be taken off y to gaming yeah said he'd write up something to gaming too to get some money for that get I'll do some calling to then as well okay so we can try to at least get two bids
okay uh shelters same thing you know Jake's volunteered to do it but it doesn't so I think we just got to take over and we got we need to start we need to move get some action done this as long as I've been on this board this shelters been brought up and you
just look at it and it's like yeah I think he starts to overwhelm he gets too busy doing other things it's not his problem it's not his problem right yeah right that's our problem so make some quots on that oh and the generator that's I made a call there
yesterday too to see if Scott said it won't be this week but he said it'll be next week and if it's not I'm calling another electrician I'm not going to wait anymore we do have that that is the generator is there Jake's got the generator yeah there beginning of Summer isn't it middle summer it's m yeah
August it's so they I'll give them to the end of I know but I'll give them to the end of next week and if it's not done I'm going to call another electrician I got a guy in mine so y get that done it's time to start getting some stuff done yep it is then in the same thing we got to remember how
much it's going to cost us how much money we got for all these projects right and that was the other thing with JN and I talked you know we're getting this gaming money and it puts gets put in the general fund is that kosher Charlie better figure that out I Charlie heard
us will you visit with Charlie or not make sure anything else guys well is there a motion to add I'll make Mo okay all in favor say I tell you the truth um you know when we were having our meetings I was before the you three we would try to make you
guys do more motions and yeah stuff just yeah because we knew you three were on board right yeah I didn't know if I could make a motion that wasn't I know I just don't know if a chairman can make the motion or not you
can chairman can make motions they can yeah okay I can but it doesn't Happ yeah you're a board member you can make motion second all right well you I think as a chairman you don't technically have the B unless it's a title I take it right
yeah y so I know you guys have to discuss if you want a seven person or person we next time we do the rest of it today or we done no we're done now next up till next meeting then we
December 3D okay I would say probably about 9:30 agenda well meetings adjourned thanks guys when's this next one start right start soon
I got coffee oh yeah Interstate engineering which one [Music] Interstate huh any more cups but we can get Interstate unless
they maybe want to hear what interstate has matter they're leave so Randy and Keith aren't here yet so we might wait on you guys like here okay let's do it then you going to do M you're gon have
to be by the over I I thanks for coming guys we're here to discuss the ad cul and and Interstate engineering has some information on that y so if you'd
like to share that M sure yeah we'd be there probably um we had done a hydraulic study for the county just to determine uh sizing of that c to uh meet minimum standards and I don't know if
everybody's up to speed on that yet but what the existing cber there is a 36 inch CT what we recommended to meet the uh minimum dream Crossing standards would be replacing with 48 inch cul 42 42 4 42 I'm sorry 42 inch culber thank
you um but I I think the uh the question that I don't know if I'm fully up to speed on yet is there's uh um you're looking to also have the CT lowered so maybe maybe that's a a good place to
start too is uh um you know someone that's looking to have that c lower can maybe fill us in just a little bit exactly what you're looking for so that we're clear on that I guess got some information here want pass then NAD with NAD
brothers so if you flip to the second page you flip to the second page of what I handed out there it kind of has a summary of the the existing elevations of the calverts the one to the south on the county road the one that that we're
talking about lowering and then the ditch that went to the north there but so if you look at the the uh existing Rod readings that's the elevations there and the existing slopes and then the plan Rod readings would what be what
we'd be aiming to do there if that cboard was to be lowered I guess that 2.04 ft um these elevations if you look at in Hugo section two there
um you can see that the I guess I should have maybe laid this out a little different up on Hugo section 11 I got the existing CMP the existing elevation is a 99204 and if you go 50 foot to the north of that the ditch there in Hugo section
2 is actually 2.04 foot lower at a 9938 so the cver is already higher than the existing grade that's there before we cut anything in that Hugo section too so there's a a large elevation
difference there um between where the Culvert was before anything was even done in Hugo section to and then if you go over to that plan Rod reading that's what we're going to shoot to so we'll maintain um the grade in that ditch bottom
there that we shot prior to starting that Mak sense to everyone does anyone have any questions on so do you have any elevations of the channel down Downstream not necessarily the channel but we got that cver down on the end where that additional cver was put in is
that that 8762 So currently there's 4.4 two feet a drop from the Culvert on first to the Calvert on 137th and that would be dropped then if we drop the Calbert on first that 2.04
feet that would leave 2.38 ft of drop between those two covers and the shots that we took here don't even I mean I I don't know what all the dialogue or what the thoughts are but we just kind of shot all that stuff it doesn't drain the water holes up the
stream or anything like that it just takes the top off them um as you can see those shots as you go down on the south water hole and the North Water Hole elevations that's to the top of the water the existing Rod readings is to the top of the water that was sitting in those locations it's not to the bottom
of those holes so the intent wasn't to drain everything completely it's to just keep everything flowing through there decent and not building up anymore because there was no way to shoot the bottoms of those when they're
underwater and then I guess I'll just finish with what I got here on the thir third page in it kind of shows the it shows the elevations um through Section 11 of the CTS on each
end that are shown up on that first page in the summary and the four sheet shows the shots that were taken um in section two down to the Calvert under first uh the existing shots and the plan
shots based on The Way We spelled it out in that spreadsheet and then the last few photos here are the the existing CT there under first um just showing you the condition that it's in so appreciate the information but I
think the uh the uh the question from the County's perspective I guess is uh um in my opinion and you guys certainly feel to chime in um you know working as the engineer for the county I think the first question would be is uh you know anytime you're asked to lower a CT
through the road the concern would be is what are the impacts for that so the question becomes is there anything that's going to happen Downstream of this Culver is there a plan to do anything with that channel um so land owner on board with lowering the cver because if you lower the cver and
you don't lower the channel Downstream water's going to stand in the craw right so I don't know if anybody has any comments or or information on that I don't know that the counties and and again you guys certainly speak up but I think you all see the pictures the
culbert's probably not in the best shape in the world I don't know if there's necessarily an objection to replacing the Calbert I think the question is the elevation so I don't know if there's anybody that uh represents the group that has any thoughts on that
I'm the Lander right and uh I don't agree with the two feet business that's just too much it's funny how those drops have changed over the years used to be 1.8 ft from the soil conservation May long years then
two and a half and now all of a sudden four drop there from 88 down to 8 I don't know whatever but as I told Randy a long time ago I said I have no problem with whatever
you're doing within reason if all the permits permissions and all this stuff are in place within reason I don't think two within reason one [Music]
foot and then of course would be the the next question is if there's any any uh permits that anybody in the group has obtained that uh they would be able to provide the county to show that it's okay to proceed with this what permits are
needed well the uh and I want to be cautious on how I do this because I don't I don't want to um convey that it's necessarily me working as the engineer for the county isn't necessarily my responsibility to provide that advice to
you too and of course sometimes that also becomes uh um a legal responsibility as well so I would want to put that caveat on it is uh you know if you have questions about some of those kind of things sometimes some legal advice would be useful too but uh um you know just knowing enough about
the state statute to be dangerous anytime that uh um you uh do a drainage project the state has a uh drainage per permit process for that so anytime that you're doing anything more than maintenance you're supposed to get a
drainage permit through the state through the Department of Water Resources if it's a new drain it doesn't matter if you're doing anything more than maintenance um the language in the statute says if you're you're deepening or widening the channel Beyond maintenance
and it has a definition of Statute what maintenance is so that's one of the permits um you know obviously uh um the other side of it is entirely in the land owners Court when it comes to uh um compliance with the farm program through
the swamp Buster program that's uh something that the county doesn't enter into that's entirely up to you guys um to take care of that but where sometimes the county gets roped into uh some of those kind of Permitting would be through the core of
engineers so C Replacements can sometimes trigger the need for cor of engineer permit uh Jeremy So when you say maintenance you mean like cleaning a drain is that what that stands for There's an actual definition in statute of Maintenance so basically sediment removal is what
maintenance is so for them no if you're doing more than maintenance if you're deepening or widening a channel there's a process through the state that goes back through your Water Resource District to obtain a drainage permit so you'd ask about permits that's my knowledge about permits is that if
you're going to uh dig a channel deeper wider than what it was before if you're going to do more than just that sediment removal maintenance then it requires that drainage permit but where it becomes more important on the county side of it is that sometimes uh C Replacements can trigger the need for a
COR of Engineers permit so that's why we ask if you guys have had any permits or any contacts with those agencies that would help or facilitate with the County's process to make sure that they know that they're on sound footing if they replace this cver well as far as
the draining it would be that it was more clean because it's one thing if you clean Grand in the field every year right but sits there for decades up more that that was brought up but they
also said that it wasn't necessary but we are also willing to pay for no to anybody they call the shot which needs to be replaced and we
offer to pay for that we've got a a bid to pay for cleaning the whole channel on Keith's land so it' be no cost to him and everybody would benefit in our opinion so there's no
cost to Keith no cost to the county uh the land would be improved um on both sides the county road would not have any water on either side the way it is right now on the north side of
that County Road there is always 18 Ines of water unless excuse me unless you don't have rain for three months yep and there is a statue that con Road cannot block the flow of
water there is a legal green on the north side of there it's a blue dotted line then one goes up so far doesn't matter how far I think I think you're Crossing up two different things with that is it IL
legal assessment drain owned by the Water Resource District or are you saying it's a natural Channel natural Channel Blue Line it's a blue line but if you go you go back in the maps there is a drain that goes a whole Mile North
on that section that's on the maps was on there before 1985 and we have every right to go in there and clean that drain with no permits no anything yeah I'm not saying you do or
you don't need a permit that's I'm I'm willing to go through the process and get a permit I we didn't know we needed a permit after talking with Ben uh the water board meeting uh I was not under the assumption that we needed a permit to do
that yeah and I like I said I'm not making the determination whether you need that permit or not I'm just laying out the parameters that typically you need for that permit so I guess the the reason to ask about that permit is because that permit typically triggers notifications
of other agencies so if you did happen to get that permit or had that permit already that would give the county some information on where they stand in the permitting process for the C as well but but regardless at the very least would they they would need the drainage permit
you need a drainage permit if you're doing more than maintenance which which they are right here on this project because it's getting lower two feet correct well that would typically be one of the standards that I would use to determine whether you needed a peret not
if you're going to lower a culvert 2 feet typically if you lower that Culvert 2 feet there's a reason you're lowering that Culvert you would assume that you must be lowering the channel but doing it to match the grades here that I showed on the paper I mean essentially the grade 50 ft north of
there it's like there's a ditch or something in there running East and West that is that elevation and from that point over to the water we just took some grade and went over there to match that not draining all of those slews so
they're not being cut down and the Culver just needs to be lowered to drain the water that sits 50 foot north of the county road is really the elevation why that was picked at that 2.04 ft if you're saying nothing was being drained down why is there
water down there in the South End now there wasn't there before and going through the CT no it why is there also a pump pumping water over into mine which I don't think is legal I'm not saying nothing's being drained down I'm saying it didn't we didn't cut that deeper to you know
overtime that ditch because there was a ditch there that's been cut through there before that's a natural ditch it's not a cut nobody cut that well there was excavator foil and stuff in there we leveled I think they did that after equip no we didn't I don't know that I'm
just saying you can see we saw you can see when we ditched it the very first time we couldn't even get two 300 feet to that Calbert because it was full of water if you look at the ditch it is from the calber it would be Northwest
2300 yard where the spoil pile was that's where Chad Hansen had to quit cuz that's where the water was we have never brought an excavator up to that Culver ever no the channel I said there where SP
work that we dug before I mean you guys dug that right but that's two 300 yards north still in the town well right that that's a legal channel that that Chanel is on maps before
1985 so Mike do you have any pros or cons would it lowering and cber to two foot compared to one foot there anything that would benefit well I I was I think that if it was lower two feet it would actually
slow the water down some or flow that corre yep first before I answer that question I guess we probably just need one conversation going on at a time so everybody can hear that so would Richard is ask if if there's a uh pros and cons to lowering at 1 foot versus
two foot and what what Tyler was was talking about is that there's a fair amount of grade across that section so if you were to regrade that channel one benefit of lowering the slope of the channel is that it can slow the water down it isn't
going to rock it through there quite so fast sometimes you can help deter some erosion would be the difference between that um then you know to to Ben's information that he's provided um you know lowering this Culver 2 feet this
particular location you're still going to have more than sufficient drop to make a nice channel from there to the downstream roadway there isn't really an issue with that I guess all all that I'm saying is is that if if the count is being asked to lower the culbert they
have to consider what the impacts would be and if you lower the culber without cleaning out the downstream Channel then you're going to have two feet of water more water sitting in your cul I think the county would we would want if that culbert got lowered 2 feet we would want
permission or we would want then to clean it all the way to the next structure which is about a mile away we'd want the 42inch Calbert um we'd want to make sure if there's permits needed we want copies of [Music]
permites um am I going anything else you're probably going to have to go on the east side of 82 because it's damed up the water sitting there I mean it's it's backing up on the west side of because there like a beaver down there that's going to have to get taken care of too maintain keep that out there keep
the water going one thing that nobody else would brought up there's another land owner south of me between me and we would want permission from both land I understand that but nobody's ever mentioned that there is another one keep talking if you get lower two feet and
they clean it out there what's going to happen three years down the road and that's full of cattails again who's going to have to pay the expense of cleaning that to that py old eight again maintain that drain all the time so it keeps
flowing back on it maintains it now we did it once ke did it once well everybody who like on our property we maintain our own drains when they fill up with Cattails those Cattails aren't
because of we're running with I mean it's because of the water sitting there cat tails really right so if the water's sitting there why wouldn't you want to have it being able to drain it off I mean if there's less water in the standing all the time would it be less
likely have CTA possibly so I I think that that scenario right there has to be worked out between the land owners I mean I have a question yes go ahead if indeed this covered for some
reason get to drop two feet can you force me to take two feet of dirt out of mine yeah as I talked about earlier that probably becomes a legal question it probably isn't something that uh um if I if you can't and I don't then what
happens well if the C's been lowered and the downstream Channel fills up with siment at that point you know I I don't know at that point the water sits there I I don't know how to to answer that beyond
that my question is what's what's your reasoning when it's no expense to you and it improves your land other than I don't want to it'll be later on here money is always the
issue no it's the could be the PO land could be the issue I mean it's going to be the maintenance of it three years in a roow who's going to pay for you go to and our side's working so I mean I've willing to clean it but our
side is working so I don't have to clean it out so it's going to be you know what's going to fill up and then you guys are going to be mad because we're not cleaning it out no we so at that point if you guys don't clean it and they're
mad can they come back and just clean up yeah but we we have we have buil with other farmers who we land through calber and they don't clean it we we can't do anything about it it it just gets that
way and eventually they either take the time to clean it or it doesn't get cleaned so I mean um well if your side works now then lowering it it your side should still
continue work better so then then if we need to clean it how do we do we have come to get permission every time or we just get an easement to say if our sides our end isn't working we just give your phone call and we'll come clean
it I'm assuming that if if and when this C gets lowered and we're going to make a another ditch down to mine then I'll have to have permits is that right or is your
project take care of all perm because it'll be lower on his side two fet which would be manipulating new drain maintain and be maintain yeah that's that's the determination you have to make um you know uh we can advise you that we think
you probably need a permit but that's that's really your determination to make if you feel it's more maintenance or not sorry we got a little side check I forgot what was your question to begin with pros and cons would dropping at two feet who are you directing that I
directed okay I've lived there 52 years and that cul never walked F because there was no legal pool from the north that's more of an equalizing culber in the spring when the water dams up by
snow down below which it does and sits there till the snow melt then the water goes well when it's daming it up that water goes north to that cward there's a perfect example of what he just said it's an equalizing culbert
that culbert's got to be at an equal level it's 18 in too high to be an what you're doing if he's calling it an equalizing culber the water is getting back on our land pushed up the equalizer 15 in that's not going back
through the Chanel yeah that's the case it's coming as ours and they not leing yeah so then now we have a problem now we've got another problem that the CT isn't where it should be because everybody says it's an equalizing
Calbert but you can't have it both ways you've got an equalizing culbert on 36 that's right at the bottom your water comes across you can't this is to me it's got to be the same way you want to use it as equalizing cver use it as an equalizing
Culver and not a storage system or 18 in of water on the North side how much more water are you going to be pumping into that but you got permits to tile that other quarter who said we got permits I've heard you got permits for tiling
project for what project cross from myross from my road my house yes we have permits for that we're not ping we had to get permits because if we wanted to drain it but we're not doing anything with it wonder if there's more water coming I
just wonder more water coming well we got a bid for it but we didn't we got a bid for the project was too much money I already had the permit now we going to do it so that that's not going to happen but so how do you how does the county
determine that it's okay to leave 18 inches of water on our land how is that how is that okay I think if you're looking for me to answer that I think the answer to that question is how long has that c been there I mean if that's been the
condition it's in you're asking for something to change so you know speaking for the county and you guys again um know certainly speak up um know I'm I'm expressing my opinion and you know working on behalf of the county what I would see is that if you're asking to
lower the Culvert 2 feet that's a significant depth to lower that Culvert that comes with things that can happen and things that go with that so you know what what the count is asking is if they're going to lower that c 2 feet part of the
reason that they would want to see something happen with the downstream channel is if they lower that cver 2 feet and nothing happens with the downstream Channel you're going to have two more feet of water that's going to sit in that culbert and deteriorate that cul so the the the benefit of doing that
isn't something that I would see and recommend the county to lower it two feet unless it's actually going to be a benefit so you talk about pros and cons if you don't change the elevation of the channel Downstream how is lowering that cver 2 feet could to help you Upstream who's who's to say that the C
is at the right elevation who's to say they put it in right way back when they did it where's the reference I mean there isn't going to be any just because we found we found a to that was put in the wrong spot back when it was built recently we bought a section yeah
because somebody made a mistake so how do you know that this isn't a mistake on that c I don't and I'm not saying it's I'm not saying it isn't I'm saying we don't know that so all all we're saying is is that if you're going to lower the Calvert two feet how is how is it going to
work if you lower that cver 2 feet it would be my perception you're going to have to lower Channel Downstream to feet in order to accommodate that otherwise there isn't a benefit to do that we're willing to do that we understand that you're willing
to do that but that isn't the County's issue to compel that to happen either so that that becomes between you guys doesn't it right if he doesn't want to do it we can't do it I mean as simple as that he won't let us go in there and clean the
drain or make it to where the grade is on the whole thing we can't do it I mean it's real simple it's not we we came here with all the points uh the facts of the drain of how
much water would go how it would slow the water down how it would improve the county road how it would improve both people's property um but obviously the way the drift I get they don't think it's going
to improve that their land and and that's their opinion but um so that's where we're at you know the water board doesn't care about it and you guys if we do every if these guys agree to it we're willing to pay for it so now it's not up
to us anymore it's up to ke in my opinion and [Music] ball so isn't think it if you I think it's only a mile Downstream that you have to get
permission for you don't have to go a mile and a half or a mile and a foot it's one mile I know mine goes a half a mile and it FSE okay so we basically we would want permission to our next structure Which is less East Side there's a beaver down
that's it backs the water up to Keith are you still okay with one foot drop is that a viable option Randy won't do won't do anybody any good
I mean right right now the cover is 18 in above the ground so if you drop it a foot we're still going to have six in of standing what was your purpose in the long run of lowering this whole thing
out in is to make Farmland out of land that's never been farmed in I Noah am I right but that's not your decision to make that well I think it is if you're going to put that water Downstream it is my decision somewhat to make
somewhat but a lot of that on one the edges is farmed it just you get one rain or you get that back up in the spring that doesn't lead fast enough and it just leeches out into the field water Z fence we not plan on
farming the bottom but what we're trying to do is be able to farm the edges and and right now the edges of the land that we do farm get so saturated you don't get a crop there so if you move the water level down into the middle L then
the outside engines work best you're trying to take like less than a foot off the those right it's not even draining them all but I think going back to the county I don't think us we don't care about the sloths do we so much we
care about the calber road uh that's what we that's our concern we would need permission from the two land owners uh I I think that's the only thing you're missing maybe maybe a
permit um and you you've agreed to pay for the 42in Calvert which is good and um what was the third one that I was brought up earlier or something else the cleaning of the down smile cleaning to the
South I don't know what the difference is from one foot to two foot if it's benefits either way maybe the only thing I can see benefiting is the two foot would be it would slow the water down that's the only thing that I've been told that it would
benefit otherwise I I don't know I mean the the other obvious benefits is lower than C is the the the more you can drain water off of that that's SL would be the the benefit to the Upstream land owners but so it kind of sounds to me like you've
asked the county to replace the cver and lower it but at this point you don't know what you can tell the county you need it to be lowered so I mean maybe this is something fo right here no but that doesn't fall into what the
downstream landowners are going to allow so in order for the to be able to proceed with this they're going to need you guys to work out an agreement is the way that I would look at this at this point I don't know what else the counties can do say help so who determines if this Army
course study has to be done or who who determines that you just go to the waterboard then get a permit no no if you if you're going to if you're going to get a drainage permit the drainage permit starts with the state okay so it starts with Department of Water Resources they do their due diligence to make some determinations on it then they
turn it back over to the Water Resource District and the Water Resource District provided it doesn't meet certain criteria that the state has the Water Resource District issues that permit but that doesn't have anything to do with the county C right but it's a process of what you guys said you wanted in order to do to
approve that right did you say you had to get all the permits or something we just want to make sure everything's correct yeah yeah yep which is what I've always said right from the beginning it has to be done properly clean that out I called you and
told you before the clean it out yeah we did not make the SE Canal you have all seen the aerial photos of that I believe what's what's the difference if there's water there isn't we've pumped
it all the way now but what's the difference other than like you said if you have a 3mon drought there's water sitting there eight months out of the Year anyway there's always water sitting there you could just a few years ago
there was so much water they were coming into the ditch back towards Matt's place I saw 20 some muskrats out of it were digging into the roads and stuff because there's just they live right there because there's always water there there's musrat Huts
there there was just two years ago before we got into this drought because there's always water sitting on the north side of that road always it's just you can see it now because we molded otherwise you couldn't see it because it was under the cats
there was no water there till you let it all come down there you missing wasn't because it all evaporated but any El time there's water there well I'm just speaking of from can't see it there's I'm not there's the rest us
board here they can decide to to but uh those are the three things that I would want to make a goal and I don't know you other guys speak up or I like more information on the
permitting whether you guys required or not and and the downstream land owners agreement to let it go through for sure that's pretty much what you were
saying Richard correct I I've taken many calls on this and I think I understand it pretty well it um I didn't I thought it was draining all those slues up up there again the slooze part doesn't matter to us um doesn't sound like you're draining them all anyways
but I I think if you just get those three things I would be for lowering the call over two feet with them three things okay so if if we don't come up with that
then Calvert goes back in same spot that Calvert shot the shot if the cover doesn't move we're not being correct and you shouldn't have to yep yep so I'm with that to you the only
question I have Keith is so I so I can understand it to go one foot down or two foot down what is the what's the difference so two foot is too far you thinks the water is going to slow down or not it's not it's going to
take up your road further down there quicker if you got a biger well that's a question for the engineers we did stud and is that that's what the full study is supposed to take care of correct the uh the hydraulic study gives you the uh minimum size C to meet the stream
Crossing standards is really what the purpose of the hydraulic study is so would it be covered or above and beyond that so the other thing to recognize and I don't know if anybody's ever observed water going over the road there y sitting on the road sitting on the
road so so one result that you can get is if the channel is deeper and you don't have the water going over the road the cover actually provides an opportunity to meter the water that comes through there in large events so there is some benefit from that perspective is that it meters the water
going through there so that it doesn't all come at the same time because once it goes over the road typically it's all coming keep it from going lower two feet would benefit though if the channel was lower 2 feet yes yep it would help meter it because it would help prevent it from going over the road as
frequently because when it goes over the road you're not only getting the water that's coming through the cover you're also getting all the water that comes over the road which do you not believe him no you don't believe the engineer it's science cats are going to grow up down there stop the snow and it's going
to do the same thing take out the road just like it had before down at eight yep snow conditions certainly change things okay so when you did this study or the engineer you looked at at it by putting a 42in c in this place is it
going to blow out the cony Road 8 the the CT Su Road H are significantly larger than in C by doing what we want to do is a to it would that blow out County Road a no I don't no I don't it isn't our
opinion that that would cause that to be any worse than what it is now um you can't say it's not going to blow out the road because what if you get 8 in rain two hours it's not in all conditions but increasing the size of the C and lowering it is not going to increase the
likelihood that you're going to cause the road Downstream to blow up you can have ice conditions that change things you can have intense rainstorms that make things different but no it it's it's our opinion that that isn't going to change the likelihood that the downstream road is going to blow up so
here's here's one other thing the engineer just confirmed that by lowering it it's going to benefit the water flow it's going to benefit the C it's going to benefit the road so where's the
negative I mean they're the professionals that's what we pay these guys for this is what they do all the water studies for this is this is why we hire them so if we can't go by what they their knowledge their education their
experience tells us and and you don't believe that how why do we have him why don't we just have people like you and other people who think they know what's going to happen on the board I mean this is why we hired him that's where we have
the board to tell us this is not going to affect the downstream this is going to actually enhance or help the water FL I think what it comes down to is that we should have been having this conversation before he cleaned it out he probably would have been fine with it if
we presented all this information and had a conversation before the event happened that cleaning of that okay I'll agree to that I should have done that I should have that Waterway there has been there
before 85 I cleaned it once before and I just cleaned it again that's all I did and then when you find out yes hindsight I should have done all that prior to it you're right should have done but also you one the best dirt
work companies in the area says this is when we can come you not you don't want to turn them away because who knows they're so dang busy that who knows when you're going to get them back again how long have you guys known about this project or that they' wanted to be the project well we've talked about it for a
while but when they were going to go ahead with it was just in the last few weeks I have a question in the scope of the whole project wouldn't like you said get all the permits beforehand and then you work from the
bottom up not the top down isn't that a better way to dig a DI but we we also didn't know we needed these permits how how we we don't know we've never had to do that before we have lots of neighbors who clean stuff and I guarantee you they don't get B that needed a permit for
that I I told you could dig Did you get a permit when you from your s yeah it's maintain it's maintaining that was maintain you don't need we're getting off track getting off track here we're getting off track here a little
bit I think we've kind of discussed what the county requires here and that's that's where we're at we want to see permission for the downstream land owners and we want to make sure the permits if needed are acquired and presented we want we want
that before we make a decision on this that's where I'm at I don't know if the rest the commission is in agreement but I'm I'm not prepared to vote to approve this at this point I'd like to see those things taken care firsts yes I I totally understand I agree with
that so let let's do a say they don't to it and and you're going to replace that Culver where does that Culver get replaced it replaced to the ground level where it should be probably at that point it'll will do what the
engineer tells us we should do what does the engineer think we should do typically when you place your roadway culbert's you know you're going to match into the downstream as much as you're going to match into the Upstream so if there isn't uh to me if there isn't uh something that would would show you some
kind of information or evidence to show you you could lower the C typically you put the C back where it was at because that's back where the cham app unless you can see something that tells you other us so I don't know that we've seen anything that would tell us otherwise at this point didn't you say you could see
something yeah you can see it when you go out there you can see I shot the elevation on the Upstream side yeah so what good is it do to lower the C if the water can't get away yeah I mean I don't know what exactly it is on the downstream side I mean out 50 ft that
didn't shoot that well that's the question so that's what it would depend on permits keep and we get if it backs up so we need it maintained we maintain it will you sign off on it two feet
no how much then a foot is reasonable because that cover the bottom of that cover right now is at the land level that's out in the in the pasture here there's a a road ditch there that goes lower than that and that's not the natural water level the the road di it m
the natural water level is the level of that land out in the out away from the road that's the natural water level am I right I I guess I can't tell you what the natural level of the ground is we haven't done any digging 50 foot from the roll yeah yeah
it was that at that nine 50t from the road was at 990 [Music] 38 level that's the ground level right north of the Culver about 50t okay so that would be where the C would be
lowered to then what is the culbert at right now the culbert right now is at I mean in order to get that drain culbert's at 99204 now so that's a difference of um 2.04 feet roughly did you go out
50 feet straight out into what's been cleaned out from there before or did you go out into the standard level of the well we're straight out I think the drain goes to the West if I remember correctly but we just went straight north of the C out into
the we should talk about that outside and let these did get on with their G thank you everyone thanks for your time thank you guys for coming in you need to have in here any you just leave them yeah it's fine yeah's next he do you have anything
else for your updates yeah that let's do that so bunch of stuff so the uh the first easy one would be the uh Ugo Township um c replacement
project they've made some progress on that um Tyler could maybe give you an update on where they're at with that but uh there is a can you shut that door please because they've made progress on that there is a pay estimate request um for that to
7,338 for the progress that they have to date you know we usually look at doing monthly payments as a contractor progresses so I don't know if Ben had any additional comments on that but my understanding is is that you guys are the bankers on this project and providing the funding for it um and then
you get reimbursed from the state so we would look with you you actually have the contract between you and the contractors so the pay estimates to me would come with your approval and I think Bon mentioned earlier that uh it would be okay to make that contingent on the township also approving of that so
that would be the first thing as the pay request for that contct we're looking for a motion to pay the pay request for the Hugo I'll make that motion contingent upon the township approval as well we have a motion is there a
second second last block on the bottom discussion all in favor say I opposed Mo are you guys comfortable with that just like an email or a phone conversation with Dennis or do you want
that to go through the whole board have their formal approval you should be able to do do that chairman should be fine should he yeah it should be text should be you guys yeah I send an
email so the the second thing would be Cy road 18 um in our eyes the project is now complete I hope everybody's had an opportunity to drive down it I know they had to come out and do one patch area but uh gr grind area they've got uh um
paint on the cour house parking lot and uh the whole thing is complete so what we'd be looking for there is approval of the project but uh they they did their completion was 21 days past what the original completion date was set for
that project so in discussions that Tyler's had with uh with zil they wrote a letter and I don't know um that came kind of late I doubt uh you probably haven't even seen that in your email y CH so so maybe if you guys would like I can just read that letter real quickly might be the easiest way to way through
that so um this comes from Ryan holty the project manager for RJ zal said I'm writing to respond to request a reduction in the number of days of liquidated damages assessed in the above referent project Progressive estimate number four has 21 days of liquidated
damage is assessed this accounts for each calendar day from September 28th which was what your original completion date was through October 18th some key Milestones include completion of the paving on October 12th completion of County Highway 18 striping on October
16th and completion of parking lot striping on October 18th so I would add to that is that the progressive estimate number four was the draft that we sent to them to get uh their approval or their concurrence with the quantities
just we always do that that settle up with the contract and make sure that we're all on the same page with the quantities that they get paid for and the numbers look right so when that was sent to them we included that 21 days on it just as a placeholder because really the assessment of liquidated damage is
is your decision so he goes on to say per North Dakota do specifications liquidated damages are assessed because of extended inconvenience to public added cost of engineering and supervision and other additional expenses the duration of active work on this project was the same as if it would
have been completed earlier in the year the amount of public inconvenience and Engineering inspection time was the same as what would be reasonably expected for the project and I I would concur with that it is our understanding that the county selected the completion date of September 27th to help ensure adequate
temperatures were maintained during the paving operations this is understandable as low temperatures tend to have a negative effect on the quality of asphalt pavement however during Paving operations from October 1st to October 12th the average daily temperature in the area was 7 degrees above normal
this along with consistent and accurate mixed control ensures quality of pavement is the same as if the project were completed before the September 27th deadline additionally it is understood that the date would help prevent conflict between Paving and the grain elevator operations the paving schedule
caused an interruption to the grain elevator operations while mailling and Paving east of the railroad tracks this Interruption occurred for approximately two days we appreciate the county and the elevator for their patience and their help with coordination during that time he concludes by saying for the reasons
stated for the reasons outlined we believe the assessment of 21 days is excessive we understand that Paving east of the railroad tracks caused an inconvenience that could have been avoided if the completion date had been met we propos an assessment of four days of liquidated damages on this project
these four days represent approximately double the amount of time spent Paving east of the railroad tracks so just to let you guys know what they wrote in the letter and uh um you if you guys hadn't seen that before just to get that out there too so um
liquidated damages are just part of contract that's put together you got to have um some kind of teeth to be able to try and enforce the completion date that you picked um you know the completion date was picked is September 27th and they had a rough year and didn't meet
that so um entirely up to you guys on what you think you'd like to do with that there was a lot of rain in the spring yep I mean what was it what's a total dollar amount for 21 days uh 21 days how much 42,000 yeah it's $2,000 a
day is what the what the specified liquidated damages were so the four days he's talking about would be $8,000 in liquidated damages um and it's up to your discretion if you don't want to charge any you don't feel that there was any
reason to do so I think they uh when they got here they came in and did a good job I agree with that um they were a little late I'm okay with what they're requesting four
days liquidated damages if you guys are 21 was the other one zero or zero zero yeah or or anywhere in between I mean the 21 days is the maximum you can charge them because that's all the contract would allow but uh and that because that's the number of days that
they completed after after the specified completion date but it's really up to your discretion if you want to enforce them or not um what I what I would recommend is h two things with your motion with that one of them to uh decide which you'd like to assess for liquidated damages and then also an
acception acceptance of the project so that we can do this as a final pay estimate too I I think they should have some kind of um penalty because if you don't do a penalty then they're going to maybe just think we can keep doing that whether it's 8,000 or I was going
to say less but I don't think it really matters the dollar me principle but they themselves said we propose an assessment of four days to liquidated damages on this project yeah so that's kind of where I'm
where I'm at I don't know if you guys want to discuss that more I'm good with that okay we'll look for a motion to improve the project yep and to assess the 4 day liquidated damages
there you made that motion I'll make that motion have a motion on a second any more discussion all in favor say I I opposed motion carried and as long as we're signing off
on projects today uh um County Road 5 put those together later um Conor Ro 5 Central Specialties did come back and uh do their patch on the eastbound Lane um they had a dip in their original Paving that we asked them come back and do some
Pion that get did get taken care of so I don't know if anybody's had opportunity to drive over the Box cward on cter Road 5 if there's any concerns or questions one thing through the federal aid process that uh we need to continue moving the paperwork along is if you guys are satisfied with the project then
we would also ask for form acceptance of that project it that triggers the uh um acceptance letter and then continues on with the paperwork there's still uh um some stuff going on behind the scenes where uh the contractor is asking for extra payment on a variety of things and
we're working with the dot District to work our way through uh what we can justify as part of the project and what we cannot so acceptance of the project is kind of a separate thing from that um you know you can accept the project and still not necessarily have agreement on
all the payment side of it but soon as we get a little bit further along on where Central Specialties are going to stand on know what we've responded to them what would be justified for extras and what isn't um once we see what that response is we'd come back and get you guys up to speed on what's happening
with that so at this point it's just discussion so as a side comment but uh I don't know if anybody's got any comments on uh the project itself if there's any concerns that's the same thing um that's the for the balancing change order oh yes yep yeah there's one more piece of paper
that goes thing it's just extra okay so we're looking for a motion to accept the county road five project yep and there's nothing to sign with that um there will be a letter that uh um we'll put together once we have the dates on that um and get back to you for
Signature that'll just relate back to what your minutes are for today so I'll make that motion I have a motion to fa a second there's a second any more discussion all in favor say I right opposed motion
carry so I don't think there was anything else specific that we had today I think greed's got some things but unless there are any other questions on anything that you're dealing with that's I don't have anything else Mike extra cop did you get a
copy what is this that's that's what cop that to I did get a price on that on that c for8 and if you guys want to look at it okay about 3,700
bucks thank you anything else that's good been working good as long as you're in the signing mode this was the contract between you guys and Contra in the generator yesterday they did they R all and stuff change oil on
it and everything checked off good so I seen buters [Music] here it person it yeah um and uh possibly he they he can take and put in deal he can text me or email me when
it's running and B uh so that we know it also monitor uh you know different engine stuff too so with the right with our teers and later on down the road do you have that on your
trailers that's something we talked about before on trailers but any motorized equipment we have GPS on know like your generator trailers they go yeah they
I don't have it notified at all yeah gener has that but doesn't Okay moving on Charlie if you're available HR update and Court recorder update yeah I'm here um HR update not
much there other than um you our custodian is still out on on leave uh for her surgery so others have been picking up the Baton and we've been filling in as much as possible and the courthous looks looks pretty well
compared to or considering uh along custodian has been out um to back and no first part of no when was it Janna what was the date again that she can come back yeah it was
like the end of November I believe right and she' asked to come back early but I she had asked to come back earlier but I said that that I needed a uh report from her uh care providers saying exactly
what her limitations are and what she can do um because I didn't want to take that risk and and I haven't seen that yet hasn't been provided far as Clerk of Court we had ran ads for two weeks and that and then
we had on our our uh social media platforms for about a not quite a month we have eight applicants I've screened those with uh Wayne and others at the courthouse and
we believe we have four or five that we should interview um so need your approval on that and uh is been there yes and then where did you did did we look at that it's been
several things I've been doing here but what did we decide for the what the range is on our salary schedule for quicker court right uh we were going to go off of the 2025 ranges
that we talked about oh okay that's right and what were those again uh I think it was 4 41 to 48 right um and so that'll be depending on experience and so on uh
but so I think we have probably four for sure that we should interview and the fifth one just came in late last week so I talked with Wayne about that uh person and uh haven't had a chance to vet that applicant yet but we have four that we
should interview and if the fifth one looks to be uh interview worthy we would interview the fifth one as well and plan would be to get moving on that is Asap soon as I get your your guys's approval
and who would be on the interview committee I think we already approved the committee didn't we for that or am I wrong yes so we have we have our two committee members Charlie who's that Brandon and Brandon
Brandon and Brandon yeah okay and then uh you know I'll be in on the interview and we'll get uh probably one other person who's ever available uh as well so I'll get moving on that and hopefully
by the end of the month we have somebody ready to roll meanwhile uh sad has been monitoring and doing all the work in the clerk office and the recorder uh duties okay anybody have any questions for
[Music] Charlie you have anything else Charlie I don't believe I do okay thanks Hannah's here Hannah do you want to do your update public health
update okay so here is the report that I said I will bring quarterly there's four more there um October numbers aren't on there yet I'm still working on October grants and stuff um grants are looking pretty good
we still have not heard back if we'll get any of that Health Equity funding back um but we're still looking good we're getting insurance reimbursements which is um a long time coming for us uh the big news is we're almost at
250 vaccines for this season and we still have all of the rest of November December January February March and so steel County hasn't seen those numbers in vaccines in a very long time so Ashton and I are pretty proud of that
we've been to both schools um we've done two after hours clinics we've gone to every town um and we'll probably do a couple more after hours clinics so that's that's where a lot of our effort is going right now um this month we will
be doing vision and hearing in Finley and Sharon for the little kiddos the prek um and so that's kind of vaccines are the big thing right now uh the only other thing I wanted to bring up unless you guys had questions my dad lives here
in Finley and he got a notification a few days ago that there is possibly lead in the drinking water and no one reached out to Public Health and I feel like that's pretty clearly a public health concern so that's going to be something I'm going to have to dig my heels into
and see what's going on there we did get a letter in our packet it's not in theenda his house not in the water well it's in the water but it's in his house what com into his house he has to examine them well that's what right but like we still need to know right but they're saying that the testing needs to
be at the cost of the household and there's a lot of households that won't be able to do that and I possibly have funding through grants for that so I'm something that maybe should have been brought up for we have a letter in our packet you maybe didn't receive that but I can for that to you information all grants and
everything that are available yeah and because s hope always sends me no hope always sends me their water report every year Finley has never sent me anything so I'm just saying that was kind of a shock for me to hear that there may be
lead I didn't expect to see that either yeah so I I just wanted to bring that up that that's probably going to be something that takes up some of my time moving forward too because people are going to start having questions about that obviously so
um any other questions for us and public health thanks for getting yourself out there you guys out there appreciate it yeah I've got a quick question Hannah yep so uh in the past We've ran into
some issues relative to uh the reporting and and uh data on vaccines and reimbursements and things where are you guys at on that um so right now the thing is is when you submit for
reimbursement it doesn't come back in the same month usually so you know what I mean like right now I'm billing our September and October vaccines and those may not even come back the reimbursements might not come back until January or February and so I
have a spreadsheet of all our claims now and I'm tracking when those are getting reimbursed I would have to make a version without patient info on there to share with you guys you know what I mean so yeah no happy to do that yeah and I'm
I'm not asking you to share it I just want thought we could use an update on that and then how about the what's thatat platform that you report the vaccinations on so we chart and then it also um we've
had to manually input into ND which is the state database and so everything's being charted locally in our chart and then I am putting it into the state database so we're current on all charting we're
compliant you know we have our vfc visit next week actually so we'll be compliant there so we'll continue to get free vaccine for uninsured um is that what you're asking Charlie I guess I don't yeah I mean I think some of the Commissioners in the
past uh were looking at the and I don't know the proper terminology but there's a database that people can go on to including you know hair providers so on and individuals that have been
vaccinated that they can go on to see if their vaccination status is is up to yep yep so everything is going into the state database so their providers can see it yep perf
yep yep that's all I had okay thank you any more questions for Hannah I think you guys are doing a good job Anna thanks thank you thank you than I get a hold of this C Mar at the city
you might have way to help want the election day it started so there is aund or sorry 1,8 voters that's absentee and in person voting we had about a 73% turnout was
above the state average so that was good um Rob sorry it was fny um so for canvasing that'll be held next next Monday the 18th
so already it there'll be we have three of them to open for canvas has two set aside so that means that they came in here and voted in person and they did not have the proper ID so they have until the 18th to come in and prove that who they are with their North flota
driver's license they have not done that yet and then we have one that came day after but was post marked the correct date so we can open that when I then all up done with that
so good I'm glad you got through that yes a lot few more years now y hey new says it update I guess J asked me to get pricing for
new phone system I guess we're currently have some issues with the extensions not uh bringing through or the voicemails going to the improper place or that stuff so um did you include that price I guess Jen in the packet for the
Commissioners or I guess I might be I didn't I think I just yeah so the price we came up with um we're looking at um about 22 phones is what I came up with initially as far as actually like desk phones to do uh I reviewed it with Ben
this morning he thinks we can probably get rid of one uh so they're about $215 a piece for the phones um we can add and remove as many phones for the system as we want so it's actual um IP based pvx system so server runs on our Hardware
downstairs already server that we have and then there's no additional licensing for that you can add extensions as you see fit then so so the the hardware with Labor uh to called the phone server software is uh we estimated at
12,288 and then with uh 22 phones um and then I think we had three conference phones as well that price is 5,900 for that now um we don't have to get all those phones at once you know the the
cous currently is being upgraded with the new wiring for the rooms uh for the phones these new phones to work we have to have the new wiring done and that's not yet completed we're looking hopefully to get that done next year but we can add that as we go so if we did
purchase this phone server this month um we can get the rooms that are currently done on that system transfer the phone lines over to that new system and then as we go keep transferring those those over to that system then so um some of the benefits of the new phone system um that we were just talking to department
heads about is being able to do like voicemail to email so Department gets a voicemail it automatically gets emailed to them they can listen to it on their phones or at home whenever they need to do um forwarding to cell phones so if they're out of the office they can set up a call forward to their cell phone
that way it's easier for them to get receive calls from the office for that um emergency situations we have the ability to set up uh addition additional phones if we need to or move the phones around as we see fit so you know the current system is it's hardwired in so if you want to move a phone you have to
go find wires go downstairs move them uh with this system is and long as you have a network Jack on the new system anywhere in the courthouse you bring your phone in that room plug it in it'll work so it's convenient for you know situations where there's offices moving or situations where they need to have a
phone set up temporary for that stuff so I think we've been kind of fighting this phone system for quite a while it's like the shelters the mailboxes are really goopy so and I've tried to fix it I don't know
how like for example the clerk of court goes to the NDSU extension office that was there 10 years ago and I can't figure out where get rid of it so how many phones are ready now or how many
could work now uh so we're we should have by end of uh next week the um Otter's office will be done and the treasures office will be on the new system uh the extensions office is already on the new system uh so we'd be able to put those office is on we probably can get the tax office with
just like a temporary done on the floor at least to get him moving until we can get wiring done uh first part of next year too on that um we do have new cables up into like the uh the courtroom area so the va's office I mean next
year's I guess there's a big push as far as getting the other other offices done uh for that and I guess we would kind of look at you guys and the department heads as far as what priorities we should set for which offices should get that done I guess line when would it be done um the that all depends on the
wiring for the whole entire couse I think we're pretty much maxed out on the it budget for this year um so we're we can't take on anym um so that'll be next year as far as when we start as far as next year year January I mean we can get yeah yeah
we could you know it's if if that's where we want the push to do as far as for the commission is like we need to get this done we most definitely can put put the priority for that to get that completed so it's confusing for people when they call and they get some person that doesn't even
work so I think the sooner the better we can and we've you know we physically uh fixed some wires on the phone system but you know it is um anytime we touch it it seems to act up and it's I try to stay away from it just because of that you
know we had a jack where we moved it and then quit working then we moved a little bit and started working again so there's it's it's what's the to price what 18 grand um yeah 18188 for that's for 22 phones so that does include also the uh the highway department um that's
part of Ben's Spiel too about this fiber optics we're looking at um that kind of ties in is if we do do that fiber then we can do the phones over there too if we don't do that fiber we just remove those two phones from it um say we do that you know at a later date then we
can always add that to for but and the um the phones themselves we can add as many as we want there's no limit to that other than physically number of ports we have in the cile so um there's no monthly cost to have another phone it's just an extension a virtual
extension within the cordal so if we see that you know there's a need to have one in this room and you guys feel justifiable for that cost we can we can add that then so okay we want to you want a motion to approve that 18,000 some yeah then I can get if we can do that now we can get
started on that get the phone server itself physically set up and then just be adding phones as we go and switching switching over the uh the offices as we're we're going along them so nice travels we do work this year and just bill right I'll make a motion as approve
that yeah there's a motion to approve update is there a second I'll second that any more discussion all in favor say I I opposed motion carried uh did you want to speak to the
fiber yeah I guess can too if Ben has anything to add to it as well we're looking at you know so right now we have a wireless bridge over to the highway department um that equipment needs to be replaced it's it's uh on uh it's pretty fairly old so one of the options we're looking at is just doing dark fiber it's
called so we just rent pair from mlgc for our own personal use so they just terminate the cables at each location and then we put our equipment in and light it up uh the reason we need to do that is per centry cod in North Dakota we can't bring in outside internet it has to be North Dakota it Department um
if we do dark fiber then we can tie it with this connection here and don't have to buy a whole separate connection for for the roer Department then um what that allows us to do too is uh if we wanted to put security cameras over there we can tie in security cameras into this current system we have uh the fullone system that we'll be putting in
too we'll be able to tie in into that and they just get a better or faster connection back into the office here too for that so and we got pricing from mlgc um they quoted us three different term lengths one year three year and five year uh their onetime installation cost
is 2,000 and then the one-year term is 525 a month the three-year term is 400 a month and the 5-year term is 275 a month then for that so uh the benefit of going with them is if there's any issues or any any breaks or any connection
problems as far as with the fiber they're responsible for that there's nothing on the county side that we have to pay for or go fix or do anything so could we run our own fiber we could and that's I was going to talk about too we could do our own fiber for that um then
we'd be responsible for doing locates doing any repair work the you know installing the conduit and I want to say last time we did a fiber installation I think we were around $10 or $15 a foot for that and I'm pretty sure that's probably increased quite a bit for that but if you guys want to look down that
route I guess we most definitely can get some companies give a quote in for that um you know you're paying upfront then for that and I know the one we did a quote for Briggs County between their County shop and then their existing
fiber which was about uh I think I think it was $75,000 two years ago for that but that was about three times the distance so I divided by you know taking it half probably about that's probably there you're basically a block I mean it's 300 yeah yeah you probably do three
so it's it's pulling the the bo that' be $3,000 okay Wireless an option Wireless is an option too you limit what you can do uh with that just capacity fiber going to be your best reliability yeah and the highest
capacity for stuff so you know it's not it's not um weather doesn't affect it you guys have always wanted to put cameras excuse me you guys want to put cameras over there for a while too looking all the cobs and the same files and all that um every time I apply for it they tell me that I can get the
cameras they will do the infrastructure they w b stuff this solves that problem this puts gr kind of BL on that level instead of below not I think we should get some quotes on
boring it okay yeah that way you guys can get a cost for that and we do mlgc do for 2K is that what I'm no no no 275 a month 275 a month and then a one time installation of $2,000 for them to terminate and everything up right and
then the hard what's the what's the C of getting it over there 5K I know you told me that was we'd have to get boring prices for that we haven't done that sorry I meant I meant like right now like Trav cost if we go with
mlc right now right now 5,000 to get but plus boring no plus the 275 month that's what make it dark yeah okay so the uh the hardware from DNA is about 3,300 uh whether we do
renting from mlgc or we do doing our own boring we'll need that price no matter what we end up paying if we did a five year it's 275 a month y for forever for yeah most likely forever for that so that's where the cost analysis we know
fber itself is usually a 30-year term as far as when you put it in the ground but when you guys if you did Own It Yourself you'd have to make sure we have reg we put it in interu so we can put a new L yeah most definitely um we would have to make sure that we have to register with North Dakota One Call and then we'd have to mark it any time under the one call
so we'd have to designate whether you want hire us DNA Mobility to be doing that locate for you you feel comfortable having the road crew come on Market I mean once we know where the cable is you know when a one call comes in just go out with your spray paint and spray painted again that way and then you have
to mark the ticket clear for that so whereas if you R from mlgc it's they handle all that so we'll get pricing on boring and then some estimates for for what it would cost like each time we would come out and do a locate or like I said to once we once you know where the
cable's at though I think anyone from the RO Department there probably isn't too many rates me call yeah that's just yet the shorter distance like that you're less likely um you know the longer cables we have we get unfortunately to though um North kol l
call it airs on the side of caution a lot so when a homeowner calls in and say we be putting a fence in they do a pretty big pretty big polygon and for reasons you do need to you know say all clear you know someone has to manage that for in case someone does hit
something so but okay well we'll wait on that till we get more cold sound sounds good all right all right thank you guys you Garrison water convention
is that the one bismar yeah yeah I'll be going hey you want me to sign you up you want you well we'll do it okay you ually go there it's a good it's a good convention if anybody else wants to go than the
team you're welcome remember you're acting yeah I know city of Finley water letter I don't you know I don't know if they were just notifying us I
think my house and I get same I it's man where they do that yeah just notify okay that was in our packet so everybody should read that 2022
audit it's done I didn't I didn't this in your packet I don't know it or not well we got the preliminary one emailed to us hold us pretty much the same as pretty much the exact same y there's some sign offs from um Charlie and the water
district up myself little changes that we should make just I I had seen one paragraph in there that said they didn't have some information that they wanted or needed yeah and that was just turn over in the office I'm sure it's somewhere it's
just but it didn't make a a large impact on the result of the audit no so this basically just more cleaner bookkeeping so anybody want to look at this which we hav so we're going to be starting our 23
get back on track I saw the bill for the behind no usually they just noted over lot of turn there was a lot there was a lot that you're the reason I'm the reason
and I Tred to do 23 no 22 and 23 together but I have too much Gr them so we had to do separately you yell at me when I don't yell at me when I do you want from me so anyways it's done we got good remarks we are
married I was up here and went over with the the auditor that was doing the audit and he had pretty good things to say about how it was going so I know he had to scramble to get some information ready for him but it seemed
pretty happy about how it went they try to pick on one thing or they have one thing in their agenda that they're after read they it change something usually nothing yeah wer there weren't big items that he had
mentioned a few little things but he kind of understood how some of those things could happen yeah as well so when does the next one start they haven't gave me a yet and also they're they have staffing issues there too so
it's the book oh we went through the bills anybody have any concerns or questions about the bills always I saw the bill for the audit was near $10,000 closer to believe and then of course it was divided out between the
jda got a portion of that and then we'll look for a motion to approve the bills is there a second all second any more discussion all in favor say I I
opposed motion carried if there's nothing else is there a motion to adjourn I'll make that motion there's a motion is there a second any discussions all in favor say I I I opposed meeting
ajour thank you everybody that a good