good morning February 4th 8:15 in the morning call meeting order everyone have a chance review last meeting's minutes did we got to fix um the park
board members so the commissioner K made a motion to nominate and he made a second as well okay need to fix who second that anything else look so can I get a motion to approve the minutes I'll move to approve the
minutes as amended Mo by Barry I'll second that second by trigger all in favor I opposed car there any additions to the
agenda I have one I'd like to add the jda yep that's board member position then do we have the call R on the agenda Mike Mike I believe is going to be on so
Let's uh let's just let's add that also yep I'm here okay should we do the parkboard guys first or what do you want to do there C thr all here me okay I'll call meeting
February 4th still cting Park Board order get my agenda out here any additions the last meetings or this meeting if not we'll move on everybody read the
report minutes from last meeting you got an agenda thing want to pop up there he everybody the minutes is there a motion approve anybody make a motion to approve the minutes are you still
reading I'll make a motion is there a second second all in favor say I I motion carry we'll wait for Jenna to get back I don't know Jake's did anybody talk to
Jake was he gonna make it today he was or not well we can move on with old business is the women's bathroom get them stalls put in there did you check
on anybody Richard you mention it I did I talked with Curtis and the reason there isn't any partitions in there is if they are put in they won't be handicap accessible so we probably have to you can put like a curtain that can
get folded back or something he just said if we put anything in there it's not going to be handicap accessible it won't pass the inspection so then his his thought was we just take the one toilet out and just have one toilet the bathroom's too small I said
so there's no way to really enlarge that in you are either I don't think so okay uh we skip the second one we'll go to the third the restaurant roof I talked to Charlie here about should we have him pick the toilet
up then what are we do we're going to leave it the way it is they' be more comfortable they took it all probably probably but there's only one in there then though but how big a job is that going to be I wouldn't
think it'd be that difficult pick one out and cap it I I can't remember what's in there for flooring but something need to run by Jake yeah see what probably ask Jake see what he thinks about it but that's probably like you say going to be the easiest solution is just
to take it out I mean it's been in there for how many years right it'll be get use at the same time so there times for the maybe towards the end of the night yeah I'll get hold of Jake and see what
he thinks about it and we'll discuss in next meeting see if what he thinks so just leave it or take it out probably be easiest though just to take the one out I'll get hold of and see what he says
next is the restaurant roof I talked to Charlie probably two weeks ago and he said that between the cold weather and this wind and everything else he's gotten behind on his other project so he's hoping to warm up here pretty soon and the wind goes down so can start
getting that roof done the material should be in at Bly Lumber right now they should have gotten it all in and paid for so and it was paid forid I yeah the labor he gave me that one but he said it's going to depend on what
they find under that roof and he said he said he'll work with us too if it doesn't get to be that much he might knock a little bit off too was like 125 oh what come in like so yeah when you get you guys actually
formally accepted that bit or not I don't think we did I don't know if they I think you did so you want to go him yeah make a motion I thought we did that or maybe we didn't I don't think it's my so anybody
want to make a motion to accept Charlie's bid for do the r do we do we know the total amount or he said 125 is what he give us and he said he'll work with us too he said if it's less you know if the work doesn't get to be so much he said he probably
knock a little off either but I if you're can find anybody else who's going to do it that cheap well we couldn't find someone that would give to do it I'll make the motion to accept Charlie's bid is there a
second second any more discussion all in favor say I sign the motion carried shelter project I don't know what we've worked on that thing for what three
years at least is is he going to the material got the material actually got ordered with that the roof part of it so that material should be there too so we can get something going on Charlie actually me I mentioned it to Charlie and said he'd look at it so he had given me a formal bid on that but he said he'd
look at it and see what it take to do that I I would think they would do that yeah I think that'd be probably the easiest just get that I'll mention it to Jake about that too that maybe he wants to help out or show them what they what he wants
done okay uh move on to some new business quick we'll go back to Old business later new business lease Lots Jenna what do you got them four renewals what's yeah there's only four of them this year we'll send them out they're
still at 850 everybody okay with that rais in a long time just make sure that he's there yeah and then they have that yearly um fee um and there's really late straggler
so I was hoping that we can put like you know P by this certain date you get late fees because they go all summer so how you want make a motion that every guy if they don't have it paid by a certain date it's a $50 l
yeah something like that just because me and we were calling people I think like after the Fourth of July so yeah and they're supposed to have it in by like May first right give them a month and then $50 L fee and then if they can't pay after
that tell them their leas is to be moved out well tell them to revoked has everybody's number out there so he had to stand in my office Monday had call people you actually had to work he still can't hear
yeah so50 maybe make a motion of that I'll make that motion that if they don't get paid by that certain date it's a $50 late fee they got a month to pay it if not they'll be shelter or camper will be
removed be remed well the first they're supposed to be in by the 1 of March may may may first of May yeah yeah so give them send the Letters Out usually send them beginning of February give them till the 10th of June or is
that too late first of June yeah where they get a late fee you're talking yeah the removal will be by are we talking the lease slots right correct correct okay yeah well someone
that houses on so you just get you have to rebok their lease yeah after like say June 15th or something June 15 put that also in the new lease agreements to add a little paragraph in there but like I said there's I think
last year there was 20 some this year there's only four so it shouldn't be too hard to collect or get the new leases out and then everybody else is year to year mean the all don't come to at the same
time they should but they should yeah wow the problem is the new owners so they [Music] get I'll make that motion is there a second second any more discussion on
it I same sign motion carried okay now I guess we go on to the activities Court Richard have you any more from the state are they not going to is that LE stuff going
these lots and everything going to be probably be gone yeah okay see any other property anywhere he said it's a good possibility he they need to get through the sale first how long that's going to be
though I don't know it's moving pretty fast faster than I expected where do you think they're going to let us have any property though uh on the east East Side maybe East Side Y by paral arms along the road where backman Parks
you mean what's on long where backman Parks is trailer and a h that would be for a pickle ball court stuff I don't know a lot of traffic by there too anybody got any other ideas can you can you do it between the
water and and like trees are there north of the store North of the playground equipment small of an area that's the well this is a new dry that the
association that Jason made up and looks like there'd be plenty of parking over where we were pled it by The Waters Edge over there by the loading area we got a bunch of Association members here today they can
give you some insight on it Jason you want to talk about a little bit the room you got there I can if you need me to I think it's pretty self-explanatory I switch that parking up on the east side from what you guys saw before um that parking layout is very
similar to what you're going to have in a Sam Club parking lot it's even a little bigger than that I think it's 2T wider east west but the stall size and everything is very similar what have parking
scenario and the thing is it's going to be organized parking instead of trailer sitting this way that way and every way hopefully they'll go by and park the way they're supposed to so Mak room we got Tom McDonald here he lives right next to it and he's kind of all
for it y actually the Structure Parking wa for obvious reasons yeah what do you think Ed I did call him Jeff's lot just to have something to go by and his by
200 one left one left y you want for that understand W 25,000 that's just that'd be one of the first ones in six
one it's not it's not the one where he's that is stepic Sy I hope so I'm not sure we're going to have to make a decision here pretty soon because these guys got denied money now because they haven't shown any
progress on the court or anything else so they were told that they weren't going to give them any more money until they seen some progress so we got to figure out something here it's getting to the point we've discussed this since what October September
October it's about time to figure out something so I don't know we've got a spot I mean everybody says we don't want to lose our land but we're not really losing our land it's still our land they're just going to build a quar million dollar better court on
our on our land so it's still our land in 10 years if something comes up and we need it we can always take it back probably won't be a very good deal but we could we could take it back so I think it's time we make a decision on where we want to put this thing I
don't know do we want to spend 25,000 and go to on the other side or I really don't feel like we should but that's my opinion anybody else have any ideas Richard what are you thinking well I still don't want to give
up that land I guess you're not giving it up it's still our land I don't want to build something on that piece of land I guess and why because I would like to keep it open for more Campers or or whatever I don't think we need more campers out there we got okay we got
that's your opinion we got 21 in Jake and we got 32 in Tom's L you got what is what do Jake put on the North side 12 13 be what do you think I'm for doing
it a lot of people interested in it Richard's not interested in it I'm I'm I'm for the project I totally am I wish it could be somewhere else too but it's not going to work out in anyone's favor I don't
think if we wait too much longer I think we should probably put a vote to this putting it over by the holding board area over there that's just my opinion but I think we should we got to make a decision to start losing
money on this stuff we having to start paying some back so but what it's worth I'm not on the a member of the park board but I agree with Richard's stance on this for the same reasons I would and that's my opinion on it
well gu what do you think I think it's convenient there because it's close to the stores close to the campers close to the beach bathrooms are you know if we put it over on the other side we're going have to see but bathroom silly know you think the
game and fish would put a all in again or not maybe maybe you got the storm shelter there and storm shelters right there in case something does come up down well anybody want to make a motion I'll make a motion to do it I
mean I'm going to make a motion that we put it over by the with this drawing that Jason's got with the exception that they are going to maintain it and keep the grounds looking nice and they're going to get it so the parking spots are going
to be all there I don't know what else you want to added on it that they were this is all going to be graveled right it's all going they're going to gravel it all and put y so there's a we might have to put like parking stops or something there to show them how to line
up that's your idea is to put parking stops they know how to park in there is there a there second to this see that yes I'll second
it any more discussion on it anybody else want to discuss it you guys got anything you want to add like how much money you guys got lined up for this project I mean you got quite a bit don't you currently it's [Music]
80,000 30,000 [Music] Grand 110 from outside sources and we probably have 10 to 15 of our own right now so you're looking at 125,000 roughly yeah probably about half the cost about 250
said probably a little more by the time gets all set done but I would say we have just under half the funding and part of that two grants it's kind of a time sensitive thing to have some kind of progress and starting needed
right those Grant deadlines coming up to yes they want to get yeah and they I think you said gearon said to come back too didn't they they want more I think we'll put this to a roll call
volt we'll start with b yes or no yes Richard no Chris yes and no I gu that's up to me I'm G say yes that we can go ahead
motion carried anything else but anybody else you want Charlie to maybe write out contract y make it up so that they asso y y anybody have anything
else hey this is Charlie um so obviously discussing a contract that's going to be between whom steel County Park board and the golden Lake Improvement Association so what sort of entity is
the golden Lake Improvement Association kind of entity yeah is it is it just a I mean is there they got what is nine person board 10 10 person board 10 person board and they it's not a political
subdivision no notic we're not uh3 or nothing like that we are registered with State we are registered as an organiz we are registered though yeah in state in what in what capacity in what
capacity is it a LLC I think so we just filled it in this the first year with it uh we had to change it over change do you remember what Teresa did on it how I don't U we just got everything changed
over to the new board here last week step did all that well then yeah I need to pay I need to whatever filings have been we'll get it to them yeah yeah they'll get you some stuff Charlie okay
[Music] what was that yeah yeah they they said they can get you some information on it Charlie yeah I mean obviously if there ends up being a disagreement
between Park board and the uh Improvement Association and we got to have we have to have uh identifiable you know an identifiable second party so right yeah
okay Dave can get that to Jan and she can get that to you and who do who's going to be my contact person as far as the details of of what the agreement or contract
needs to be in terms funding in terms of Maintenance in terms of you know all that sort of thing Jason Jason S and myself probably Charlie okay I can email you their emails and contact
information yep that'd be great okay and that and then you guys would you send that out to the commission um for review when it's done please yeah because the park board will have to approve it to
on yeah it'll probably it'll probably be a work in progress you know for the first few drafts so yeah to send me their okay do that all righty anybody have any
else is there a motion to adjourn don't move is there a second second any more discussion all in favor say I post same well thank you guys thanks
[Music] guys we're not approving anything gold Association leadership and everything numbers yeah they just started one I uh I sent the business search online
stuff okay righty Mission meeting you got something for us re Road Department how you been doing by the way better know yeah finally [Music]
um he's sick there's mic on there at all y the don't know it's really not really anything for us to discuss on the pelberg thing at this yeah there is we
got to doe dat we got to discuss something on it oh okay Mike I seen you sent an email could you go through that if if you're if you can hear me y but sure Canen can you hear me okay yep yep
okay so um I think the uh you know one of the the bigger things to note on this solicitation of you is that the Department of Water Resource sent out is that uh they're thinking that the the fugleberg drainage application uh may be
drainage of Statewide or in District significance excuse me so they haven't made that final determination yet I think they're going to use the comments that they receive to make that final determination so if they do determine a Statewide or inter District then they
retain the permitting um Authority on it if they do not then they send it to your Water Resource District for final consideration of the uh permit application so just because of the discussion that we had at the previous commission meeting and uh some things
that I saw in the permit application um you know if if you were interested in commenting I just uh wrote up a few words just to get a starting point to think about commenting so what I wrote is uh uh the still County uh commission comments regarding surface Trin
application 6640 um I said the L the llp's application is for excavation of a drainage way to the north Upstream of County Road 8 and indicates this is the extent of the project um there's actually conflicting information in the
application um in uh attachment B indicates that they're looking for the Culvert at the bottom of that map it says they're looking for the Calvert through Cy Road 88 to be lowered 2 feet which is what they talked about last time they were in and then attachment C indicates the CT is to stay in place at
the existing elevation so with that con conflicting information um I thought maybe one of the comments that uh you could offer is you're just looking for clarification on uh um what the plan is and what the intention is to impact your
county road so I thought uh give the uh the state two potential scenarios based on that conflict and just say scenario one if you assume that the applicant is requesting is not requesting the cver to be lowered um I would suggest that they
say the commission's concerned about this that this proposed excavation is going to release more of the low water from the ponds that may stand on the north side of the cver crossing um to me that additional standing water and likely longer duration of the water that's going to stand next to the road is concerning
regarding the Integrity of the road um you know we don't like to have water standing next to these roads so the standing water has the potential to uh to soften the road which is kind of a safety and a maintenance concern if you look at it from Scenario two where the applicant is requesting
the Cs to be lowered um the listed two feet I don't know and maybe you guys understood differently at the last meeting but um it would raise a couple questions for me because I don't know that I felt there was necessarily
clarification on that so I just thought one of the comments that you could make is that who's supposed to pay for this CT and the cost of lowering it is it the county is it the applicants um has a size been show chosen but probably more importantly who's responsible for the
permitting of the C to be lowered if it's not part of the current application um you know it's it would be interesting to see what comments are going to come back from those other agencies that are solicited in regards to that um if the C is lowered 2 feet
what happens Downstream there was discussion at that at the last commission meeting and this application doesn't really address that so if you don't do excavation Downstream and you lower the Culvert two feet the water's just going to stand in the Culvert so
that kind of gives you some of the same concerns is that scenario one if nothing happens Downstream and then I just went on to say that you know part of the concerns with the cver sitting full of water is that can shorten the lifespan of that cver and cause it to deteriorate more
quickly so just thought that these comments might be opportunity um for for you guys to just seek some to say that you're still looking for some clarity and just make sure the state knows that some clarity might uh be useful these are just my suggestions um in my
observations of the permit application so totally up to you guys and how you'd like to comment or not comment to this permit application I think we need to respond with all those um observations I think
yeah yeah and I and I just you know what what we talked about last time everybody was in here too was uh making sure that like Mike said too the downstream land owners are that's
a a key thing that I think we need to be concerned about also um so yeah I think these comments would be great for some clarification and and uh go that
way can you write that response up Mike for us I could put it in letter format and if I send it to Jenna if you want to put it on your letter head um but certainly uh whoever is going to I think the comments need to come from you so
maybe um you know Commission chair whoever you you designate should sign that letter so certainly uh the the the final draft to that whoever's going to sign it is certainly going to want to review it can you send that letter out and then we can all review that and
then um once everybody says that's good that Brandon can sign it I think we to I'd like to see the letter myself so it's just going to pull the the language that I just spoke about and put that in the letter just make it more
of a letter format is is what I would do so sounds good thank you absolutely I'll do that as you continue your meeting um unless there's uh anything else on the meeting agenda um for me to add to we're
gonna talk about prairie dog funds yep um prairie dog buckets are full or will be here um shortly so that money is coming um the uh I was was hoping to be there in person today and talk a little bit more extensively about uh some cost
estimates for doing some chip seals and uh just talking about maybe some future projects that you might want to consider and how it ties into the uh um grant funding you have from the state regarding uh striping and some Bridge issues and stuff so I'd like to kick
that can just a little bit um there's a ton of uncertainty in vismar right now as you guys have seen there's all kinds of bills out there that have to do with different funding sources and stuffff um not going to know the answers to all of that by your March meeting but maybe we'll have a little bit more clarity at
that point maybe um but there's also the stuff that's going on at the federal level um I don't know if you guys have heard or seen But the uh the dot is um Felix and pay with some of the executive uh um orders that have been sent out
they're a bit uncertain where things stand for them at this point so I think that may have changed now but they were even looking at putting their two bid Lings in March on hold so if they have to put those on hold that changes contractor's
availabilities and the bidding environment gets just a little crazy too so so what I'd like to do is just kind of schedule a meeting maybe with just a couple you with the road portfolio and just talk about some a few things and then bring it back more extensively at your next meeting sounds good yep sounds
good Mike well I'll type up a letter and send it off here thank you Mike thanks thanks everyone what was that stop sign stop down here and uh like for summer help we're we're going to talk to
football over at the college over there so um and uh I was there any questions yeah stop sign stop sign it's the insurance is didn't so the sign went down on 8 and 23 we turned
Insurance before and they've covered it now this time they don't cover it so we have to change something on our policy so they would cover it correct we have to get proper pictures and numbers off of the sign it was never added when got
it that indiv every individual sign do that I think this one is just special because it's solar power and it's yeah more expensive so they have to have like the actual serial number which is on it they had the serial number no they said they
never got the information when we put the sign up put the sign up when we bought the sign so however many years ago that sign has been there I have no idea wasn't that long ago but yeah 09 oh no it's been me well maybe not
that one but one of them was right no this one here has been up that one was up since 09 uh the LA the first initial ones that were put up there they were from Newman signs and uh they that went bad and then
I put up this 3D specialty one in 09 that's what of was stamped um okay so all we got to do is we got to get the serial numbers pictures and everything T in so we can get a cover next time there's not only way to cover it this time for it to get replaced and move on yeah yep than perfect sounds
good ex I got a new one coming for now we just the wind the wind had ripped the straps in the post right off right through the sign that that that holds
the that was terrible you want to make sure you send those to me and I'll send them off to iy pictures and everything it it'll be I me when we get the new one the one that's out there now too yeah we can add that to our policy too
see yeah perfect anything else Reed um I'm looking for a a utility truck uh for crack ceiling and stuff um haven't found nothing yet so um
and also there anything really otherwis everything's been going good yeah pretty quiet for winter weather stuff Jesus what you to go say that for I give
them guys something to do well thank you you thanks short recess right now waiting for her is she gonna show up or she's GNA be Bobby's online she couldn't be here in but it
doesn't till right with you guys y yep a motion I'll I'll make that motion all favor all right Ree [Music] is all right
we're just taking a break days when they said they were registered with the state they should have asked who were they who did they contact what department did they register gold
Association probably Improvement [Music] [Music] Association you come in now left hey that's exactly what Charli or something huh I must not smell right or something
I don't know well I guess we're all going Arizona do something dolphing yeah right exactly oh coordinating shipping oh
yeah life is safe going to go up we need to get stuff shipped I sold two tickets to your wife any Wildlife tickets no no no no I am not going to you on snow buing next week or what
Ariza oh cool oh yeah the whole crew yeah pretty much all right call me in back to order Bobby on he ready yeah I'm here can you hear me oh yeah
perfect so yeah I'm um I'm down here in Arizona for a few days so um I think I finally thought out from being in North Dakota for a while so so did you guys get a copy
um in your packets or or Janna I think emailed them out to you yesterday sometime after I sent them out yesterday morning [Music] yes they get them okay so I put together this draft report um for our last
meeting and I came out took some pictures and looked around um I did have a a Restoration company also take a look at the project to give me you know their V Viewpoint also and there's four things I looked at where that exterior Ada wrap
the exterior masonry work um the windows and the window culing and the roofing so I will start with um the first item is the the steps and Ada ramp and I have some photos attached into that report um that ADA ramp you
know shows some pitting on that handicap ramp and then there's a gap um kind of between the stone wall and the the ramp where there's a lot of water and stuff getting into and I understand there's um
some pests living underneath that possibly also um originally that that step was made a stone there were Stone steps there and I don't know when you guys replace that maybe in the 90s or 2000s where they removed the stone steps
and then poured this Ada wamp and put the handrail on so the condition isn't bad um the steps to be look to be in good condition the handrail um only thing I see missing there is there's supposed to be a toe kick so when
somebody who has a um either a walker or a cane if they're walking along that edge their K can go off the edge and they can lose their balance so we usually per code need that on there that's the only um item that I see so I was thinking that I'd recommend just
adding that and then look for Grants to possibly replace this and I don't know what your guys's feelings are um if you wanted to go back to the original Stone and put Stone steps in there and then just pour a new ramp or if you would prefer just to pour the thing all as a
as a new ramp I know the workmanship of what was done there looks really good um it doesn't distract from the historic character of the project um and I was thinking you could probably go for um some cdbg accessibility um grants possibly if you
decided to go back to Stone um and put Stone steps in there you might be able to go after some St Historical Society funds on that particular item any questions on that particular item that's kind of a smaller item um of the
project did the shop build them they get out probably toe kick there something so yeah it's just a 4 by bar that I would just add around the bottom of that that's the only you know if you have your maintenance guys if they have don't have too much stuff to do here during the winter or summer
that's something that's pretty easy to put on there okay we'll go the next item is kind of a this is the big this is the big item on the project is the exterior masonry work um I just kind of did a description in here in case you guys want to use this
report for submitting for Grant applications all the information is here and you don't have to redo a report or or have me put something else together you can just attach this in those Grant applications been um so your your building was built back in 19 I think it
was 25 um the building was listed on the national register 1985 the condition so you have brick and stone on the exterior that's cladding this structure and it it doesn't appear there's been much work done to it over
the years so we took a look at the brick first you know the brick is in good good condition there's really no spalling there's some crack brick here and there that could be replaced when they redo the tuck pointing or repointing and Tuck pointing or repointing I did put the
definition in here in case you're not familiar with that term it's a the structural process that involves removing deteriorated or missing mortar from the joints and then replacing it with new mortar so they do these restoration companies they do come in there and they grind out um a half an
inch to 3/4 inch deep all the mortar joints and then they repoint it which seals the wall so right now your brick looks pretty good it's more the brick Parts more DET deteriorated above that cornice um below the cornets it's not as as
deteriorated but I'm thinking once you do this you should just do it in totality and not peac mail it as far as the ston work the ston work is the part that's really showing a lot of deterioration um a lot and you can see that when you walk around the building
there's um the mortar joints are even falling out if you see in that lower picture some of the stone pieces since there's been so much water infiltration then through the three free Tha cycle the the stones in the face of the stones are starting to spall off um
and deteriorate and we're recommending replacing those we'd actually just put new pieces in um best match we could probably get a pretty close match and that's something I could work on this month if you guys want just looking for um which mine we could be mining these
out of to best match what you have here so I'm recommending that you know the stone be repaired re repointed um replaced where we can one of the nice things when I went up on the roof is the parit um the top Stone piece sometimes
ends up being the biggest failing point but when they did redid the roof they actually wrapped the membrane roof over the top of that um Capstone so that's that was really a great install that was done um so I'm basically recommending
repointing the whole exterior of this building and doing that um I think the next page here I kind of had a cost Associated you guys can kind of read through the P report um that repointing of the brick and stone and
and cleaning everything up is about 300 to 400,000 um but replacing those Stone pieces that that's a little bit harder number to identify cuz we're not really sure how many of those we want to take out so I'm budgeting another 3 to
400,000 to pull those bricks out um so I'm thinking this masonry restoration project is going to be between 600 and $800,000 did you guys have any questions or comments on that part I think that was the biggest item you guys were
looking at doing to give you guys an an um more to that and I don't know if Bobby hit on it uh right away but the HVAC system um she's still looking into that a little bit and she's going to send us another letter here once she gets some more information on that but um
basically yeah getting rid of the you know the window air conditioner is probably the best way to go um she's trying to figure out uh there was new guidance that came out on the split systems on some of the chemicals might not be the best nowadays and might not
be able to put them in um there she's going to look into that a little bit more with her people and send us another letter just to kind of an addendum to this so we can use that for future yeah wanting to sure and I I'll touch on that hbac thing here too a little bit more here Ben okay so then the next item I
looked at were the windows and the caulking um you know your your windows were replaced you don't have that original you don't have those original wood windows you you already had you've done a a replacement they're not in bad condition at all the aluminum looks good
you're getting a lot of your draft around the the AC units like Ben was talking about if we could get rid of those and get the building sealed up tighter I don't think the windows are a problem the caulking around the exterior of the windows that would actually need
to be done anyways when we're doing the masonry project um we're thinking that asbestos that cocking around the windows may contain asbest so we'll want to get that tested to make sure that that's handled correctly um if we proceed with the exterior restoration project I would
include the window caulking with the restoration project if you did that caulking on its own as its own project would probably cost you about $40,000 but I think if we wrapped it into the um exterior work it probably
wouldn't affect the bit of the masonry exterior restoration because they're going to have all their scaffolding any everything there anyways um so then that caulking part of the project would probably be an incidental cost so I would recommend doing it then and then
the other item I looked at was the roof the roofing looks to be in good condition too you got an EPDM bisted roof which um I'm not sure when that was replaced I don't know if Janet has information to replace of when that was replaced but it appeared to be in good
condition I wouldn't really do anything with that this is a third set of Windows for sure the roof the roof oh the roof no that that yeah it it appeared to be in pretty
good condition at the moment so um so I really think your your critical need of course is the masonry work um and again if we do that masonry work and you want to do the stone steps at the same time you know sometimes wrapping that all into one prod project may be your most
costeffective way to do it or we could break those out as alternates if we have different um if we end up being able to find some preservation grants um or accessibility grants that we could do too what we don't want to do is if we
get a cdbg grant um to do um the ramp will want to do that separate because those require um Davis bacon wage rate reporting and if we can get away from doing all that extra paperwork on the um big project we'd want to do that so we
really need to look at funding to determine how much paperwork would be involved and then the other item I looked at when I was out there like Ben mentioned I did take a look at your HVAC system and he mentioned you guys were talking about going to um doing like split units there's
some new Cod regulations out there now on some of the refrigerants that we're using um they contain um some Hazard what they're considering hazardous materials or flammable materials so I think I think we're going to see some design work go away from using some of those things so I really wanted to get
some more information from the mechanical engineer I work with um and and they've done some upgrades to HVAC systems in cour houses so I was going to visit with him a little bit more and just do a separate letter on what your
if you wanted to put air conditioning in this building what some of your options may be and what those cost ramifications are so I can include that for your guys's meeting next month didn't have time to get that hbac stuff all identified um since I was really
focusing on the exterior at this time so Bobby y if this this project so if it if it were to start to me it looks like it can't be done if we do it it just
kind of all got to get done is that I mean as far as this the stone and and and uh brick replace if you started it's kind of where do you stop too I suppose
and I'm thinking about it in phases as yes but and we definitely could phase it um some of the phasing could be real you could phase it by just taking care of the stone and not the
brick cuz some of the brick areas are are not bad um the other way you could phase it is you could phase it by side you could do one side at a time you could do as much as you can afford on one side and we've done that too
um and then we typically would bid the whole thing or or we would bid it where they'd give us a bid per side and then you could pick which sides you want to do first okay thank you so yeah that you know or
you're those Stone cornices are where a majority of the water penetration is coming in but I'd almost recommend doing I'd probably have talked to a Restoration company I think I would focus on the stone and the top brick cornice and then
we could hold off on the rest of the brick through another Grant and and that we could go through too if you have a certain dollar amount that you want to spend and get rolling on we can you know just do that portion to start well you should check out the
mechanical site and so we kind of know what the whole package would cost sure billion doar you know the other thing is you guys do I when I was walking through there you do have old um light fixtures too um there are some
grants out there there for light fixture and energy improvements they're kind of a hit and miss um depending on when you're applying replacing light fixtures to LED usually are huge cost savings over time um we did that for most of the lights
already Bobby okay you got that some of that done great yeah through that energy Grant we got that 50/50 a while back and then the other stuff like the the big tall long hanging ones like on third floor and then through the um through
the stairs and stuff that's all in a um that's what the state of historical society Grant we have for um we got approv for 25k to reades a lot of that stuff already so that that's that's coming um that uh
that uh sign or that award letter and stuff come it will come here like in this month or next month that's what they told me okay yeah you'll definitely see the Savings in your electric bill once you switch to those LEDs so what do you get and then when I visit
with some of the restoration companies they were thinking you know if we if we get this ready and bid it here still this spring summer they may or may not be able to start this year um but they would then if weather permitting they
could you know do a side um and then demobilize and then come back the next spring and finish up um some of these restoration contractors they're booking out a year in advance sometimes so that's another thing to keep in mind
also well it is this time to get through strategy so are you guys looking at wanting to do HVAC system work too or I I was thinking you were looking at just focusing on getting the exterior building envelope done but we may I mean
it kind of makes sense to stop the problem yes with the AC getting the AC units out of there yes I see where you're coming from that makes sense so I'll visit with my mechanical engineer um on those different options
to get Cooling in the building you know you could I'm I'm just kind of curious to see some of these units if they're the have these some of these restrictive refrigerants that are coming out that'd be great Al righty sounds good all right
thanks Bobby thank you y we'll talk to you later this F Architects that must be used to complet do restoration or something so we had reached out and asked them um just to provide some additional information or you know kind of give you
guys just an option of of what to do um that's the information they sent back uh Steve skolik is actually the guy that came out um I emailed him the other day and he sent me that and it didn't sound like he was going to be able to make it today to talk to you guys um but when it comes down to it and Charlie can maybe answer this a little bit more but um
that dollar amount you're going to up looking and having to uh do a whole request for proposals for the architecture company architectural company as well as the process so it' be the very same process foron and Richard that we've done for our Engineering
Services for road projects um basically how that works is that we do a request for proposals for the architectural firm um they come in they they send us the proposals we form a committee uh the committee hears the
proposal proposals then recommends to the full board who to accept um it's not a based in dollar amount situation it's based off of how they can best accomplish the work um so it doesn't mean that there's there's limits in
censor quot of what they can and can't do it's only a certain percentage of the project um but I would say you're looking at probably at least 100 120 for based on this dollar amount 100 at least 100 if not more for the AR itial
costs I would agree at least so that if that's right you want to go f is just another architectural firm that we've reached out to but if if the if you want to go through and do this way that we should be doing it we should do the proposals for the
architectural firm do all that process come back and then bid it out I think we also need to probably make you know let's see what that HVAC stuff going to come back at let's get a let get a you know a total a rough number total
dollar amount give you guys an idea of a idea where we're sitting not how much money we got and then we kind of yeah we'll see how much money we got and then because in my mind that that looking at this uh be comfortable with a phase
Project's gonna that's the way I feel of just getting the the certain things done we need now and then get a get a project plan together to see what it looks like in a in a maybe a fiveyear time span or maybe
it's two maybe it's something like that that's we can we could even have it in the bid we could say okay we want to do this in this two-year project or or whatever a threeyear project or maybe we do the HVAC first get that the problem
fixed and then then we do the next two years the bricks everything and uh go from there I mean I know we're gonna get some P dog funding so that's that's going to help with something but what that ear Mark for we don't know yet we got to sit on and
really look at our finances I think that gives us time to dig through some grants apply for some grants for if you have that project kind of sitting there for it yeah that was going to be my recommendation is that you do like a a multi-year approach with it understanding that you guys haven't
touched the outside face of the courthouse in 100 years not you guys but we all the county the community hasn't tested outside the courthouse and noted years um there's going to be some things that need to be fixed on it and I think if we can if you guys are willing taking that multi-year approach is the best way
to eat at it we definitely got to fix something around the edges there we got this snake problem around here that's terrible yeah we got to get it sealed up we only through water and snakes and so I I guess my recommendation um
would be to to wait until probably comes back with the HVAC stuff and then and you guys can look at your numbers from there um but just knowing that that timeline is going to look like you know then requesting for architectural firm proposals doing that process then going
out to bid so this is probably not going to be a this year and probably not even going to be a maybe not even a next year thing I know that I know that we wanted to get that some of that done for the 100 year next year but I don't I don't I personally don't see that happening so
we bid it out as as a total project in we do we could do H back as one it' be separate phases okay I mean or we could do like you know the sides you say we want to do a three-year project two sides or two side you know
whatever one side it's going to kind of come back to whatever your guys's plan is and then working with that firm you know hey this is what we want to do this is how going so the other the other thing is is okay we need to do something what the around the edge in the spring
we need to figure out some kind of to seal everything up to take care of the snakes and the water whether it's temporary or what we need to do something think you can convince the rad guys to redo the ramp no worth the
shot all right we should want to get some War we should do a locker a board I think that would be a good good thing for it to do a Locker on and take a little better well Bo this morning just said you're going to have winter now for the next three months great
yep he's learned finally yeah yeah you did I did it was three years ago next month yep yep I open my dumb mouth and said you know looks okay and then the next month we had one of the worst votes we've had in years
so you're the blame I was the guy hey reading a livestock planning round date up for that Jil me back so I'll just let it roll did you get on some board for that no what board did
you just get on I that you talked at you spoke at oh that was that I just got asked to speak at okay yeah live stock Alliance North Dakota livestock Alliance they were talking about emergency preparedness in the wake of the wildfires for producers now they can better communicate with
their jurisdiction and stuff like that that's all I didn't get out of I got a church Council good job yeah expect that all right you got taxable and non- taxable reimbursement yeah I think Charlie can talk more about this we'll do know the
right now we're getting you're getting paid like depends on if you say nightly or daily you're going knit on your paycheck or not your paycheck so if it's daily like a day trip you're going to kn added to your paycheck like mileage meals that if it's an overnight trip
you're getting a separate check without taxes getting taken out and I'm hoping that we can just roll it into all non- taxable um there's some counties that do that already I don't know if Charlie can talk more about
it he's listening so can you guys hear me yep okay so Janna just go go through that one more time a little bit more in detail is my understanding that I you after talking with you I'm
not sure I have a full understanding but for example if someone if it's a day trip and they have uh there's a meal involved that they can be reimbursed for are they reimbursed on the per Dum amount or on
the receipt amount up to per DM it' be the PM amount okay yes okay it would be added onto their pay St so like anybody that drove here today you get that mileage added on to your paycheck but
you're getting taxes taken out of your mileage which makes no sense uh it's because that's an expense you know that you're incurring if you're driving your own vehicle for example it's an expense that you're occurring so that shouldn't be
taxable um nor nor should meals because it's it's it's an expense but if you spend the night somewhere then it's all nontaxed so yeah I didn't I have no idea where that distinction ever came from I
have no idea when you brought it up to me I was surprised and I don't I don't believe that expenses should be a taxable event whether it's overnight or not I mean it's just it
makes I can't think of a sensible reason for it and but I'm not the smartest guy in the room so maybe maybe the Commissioners know might know more than me but or or someone else there but I just don't see how those are taxable events doesn't make
sense I did talk to Mercer about it because when we were doing our switch over to Tyler I had to ask a bunch of questions she like why are you doing it like that like I don't know she have your State Attorney they can draft up like something that you
can get rid of it how it is handled currently well I think the commission if they want to could just vote on it um well isn't there isn't there state statute on how this all should work I don't believe so but Ben is there
something from kind of follow what the state kind of does correct what do all the state boys do om just gives you uh just they gives the rates the prum rates and stuff like that um in their guidance I have never seen anything that says
it's a taxable versus taxable never any of that stuff I can go back and reread it if you want but I I have never seen it what I looked at nor nor have I I was surprised we were doing it that way and and uh check it out and then we'll switch it the next meeting you want you
guys have a little more discussion on that and see because it doesn't make sense okay we'll do that and then can we go back to the courthouse a little bit sure so Ben and Beckman and I so the the
uh architectural and engineering firm of stock Beckman and Gates um have been looking around the inside of the courthouse and there is just a lot that needs to be done to get things organized and cleaned up especially in the
basement but in other areas the of the courthouse and get things you know just more organized and looking more professional uh and so we uh we talked about um maybe having one commissioner
after the meeting uh go around with Wayne and and or Ben and just show them a few things and then what we' like to do is come up with a list of things that we uh think would be good measures to take within the courthouse to just clean
things up and make it look better and more organized and come up with a list for you you guys and for approval non-approval or discussion or what have you so um I'm assuming you guys don't have an issue with that we don't have to do any of it but we're gonna have some
ideas especially the basement we uh Charlie I I didn't tell you this because it just happened yesterday but Chris came up and uh yesterday afternoon and and walked around with with me a and then back too so we kind of we kind of got started on it okay
so just want to bring that up and and get the okay for us to do that um and present back to you when we get you know some proposals or thoughts or plans in place so the one question I had is we got a whole bunch of Records downstairs how long do we have to keep those records because I've seen there some
from 1902 to 1920 yeah that's a good question and that's going to be part of our part of my uh my input on the on the uh proposals and outline to you guys is what we can do with those
legally if they can be destroyed can't be then what work can we a storage uh a storage uh compliance thing that we have to to abide by I I just need to look at all that stuff as part of this as part of what we're proposing yeah they're back to 1800s I
think yeah I just picked a number I seen a whole bunch of them but it's I don't even know where you would start looking if you needed to find something it's a mess down there yeah you should before we cleaned it that cleaning
day yeah basically things were just moved around and organized a little bit more a lot more we've done we got rid of we' done well over the last 10 years but there is more that needs to go El and there is there's options that we
talked about for additional storage space right now where there's there's there's there are rooms or potential areas that could be used for storage of those things if we have to keep them or to the extent we have to keep some of them through a certain amount of time I
just right now they're just it's kind of willy-nilly piled up on top of each other and uh so we' be proposing that too there's some room down the basement that could be could be exposed to allow for storage so
so that was our thought that we should as part of this whole Courthouse project look at the inside some too um we go back to the I found the OM publication on the taxable non taxable
sure uh so said this is straight from State's website according to the IRS publication 463 travel entertainment gift car expenses meals are not taxable if it is necessary to stop for substantial sleep or rest or to properly
perform On's work duties while traveling away from home on business worded another way if there is not an overnight stay any meals paid for or reimburse to employee are taxable and will be reported on the employees W2 is gross pay however there are it says in here
there is waivers and stuff so that is not in centry code it's justy held by OMD so as far as circumventing that or changing it that does go back to you guys as your
opinion yeah why we Ben let me take a look at that again with you tomorrow when I'm over there and we'll do a little more digging just to confirm we have the option of getting rid of the taxable uh aspect of things on day trips and then we'll present back to the
commission next meeting okay thank you right gaming a BL B at Golden Lake the Improvement Association is just looking for approval for having being know at Golden Lake currently they have
eight nine machines out there so have to get approved by the county and then it goes to back out second Richard second m brown all in favor all right all right post motion carried uh fall in peace officer
Memorial highway highway 200 you got something on that way yeah so um I got contacted about two weeks ago three weeks ago now I guess to do resolution on the highway 200 what
they're trying to do is take Highway 200 um it'll still be called Highway 200 but they want to add signs up that it's the um North Dakota P house Memorial Highway um just putting signs up now that went faster than they thought I thought they
thought we should do resolutions well I already went through the Senate yesterday those who would like to follow bills it's Bill 2277 Senate Bill 2277 um it went through the Senate yesterday already they already voted on it it was like 42 to nothing so to
approve it move on so I don't think we need a resolution now I think that if it does I'll come to you but um I just wanted you know you guys can can we write something on your guys' behalf just supporting it and then if it is we'll have somebody
sign we can do it that way and then we'll find guys have them sign you're just gonna add some more signs to the ones already right yes it still be Highway 200 it's still going to be 200 just be probably two sides of each said
whatever there is and 10 County 12 count so well what I'll do is I'll write something up just in good format and then I'll send it over to Bo and then have you look through it if that does happen there's also going to good de law does pass I'm
assuming this this fall we can rate for permits as well with that with a sponsor um and then law enforcement uh that have lost their license on duty we can put signs up um with those people so some of
you will know that we did lose one in SE County it was the chief Poli in flota who was shot down and killed in 1933 I will um if it does go through later on I will reach down to those people in Hope and see if they find somebody that will support it and uh
we'll see somewhere at 200 if we can I sign up in memory there County also had one from Mayville a city so they're already talking about so that's just give you background this you know House Bill 22 or Senate Bill 20 2277 is what
it is okay so no problem with that did thing yeah it was pretty overwhelming in the set so it should go through the home well while you're on legislature if I can real fast uh Senate uh Senate Bill
2332 uh deals with um granting to emergency services for like recruitment retention um equipment stuff like that all it does is create another Lane another bucket into the SI
this Strategic investment fund um so I'll be I don't know if I'm going out there yet but they're here in the the testimony starts on Friday this week so okay um I'm going out to support that they're going to be significant amount
of money in after here 25 million is what the set aside is right now that it's the first year that might change but yeah the idea to give to the rural departments need it and then I'm also pushing to have um law enforcement included in that as well
so um that way you can help offset some of those law enforcement costs that we've grown to love over the years um Barnes County contract we just got to sign that that's that the jail that's the jail
yeah same thing every every year yeah nothing motion to accept went up a little bit I think went up 100 I think I'll make a motion to accept that I'll second motion by crer second by Perry all in favor all right
opposed motion carried Megan you have an update for us good morning I'm happy to say I have somebody in the office to fill the role of the 4AGE program assistant and extension
admin um admin assistant that's Corley K so she will begin on February 21st so since that got um re or like for program assistant is put job title I had shared a memorandum of
understanding with you guys and so um hopefully you look that over but the essence of that is saying that now is a County employee more intertwined with the forage program and the emblem use of the forage emblem um because that goes
back to the con uh it's a federal Mark protected by 18 USC 707 and entrusted by Congress to the secretary of agriculture you have to sign this memorandum just acknowledging like it's protected and
it's bestowed upon to the l Grant institutions and now it's kind of being bestowed on to us as to account so you don't have any problem signing that I just need the chairman signature any motion of that yes I'll
make that motion to sign not second second chis all in favor motion Carri hey Charlie here uh I Megan had me review that and Megan that's what I was trying to call you this morning but um the only question I had on it was the uh the the memorandum
of understanding that is is it it talks about two agents in the county and I wasn't sure whether that meant the new hire and you or if that was a it looks like it's kind of a template or canned memorandum of understanding that has
been used you know in in different scenarios like this or not different but same scenarios around the state that's the only thing I saw and I just wasn't sure whether the reference to two agents yes I you got the draft version
and I updated it so now it reads role of extension agent related to 4 there's currently one NDSU Extension agent in s County whose work is focused on agriculture and natural resources the extension agent acting as ndsu's local professional presence in Ste County will
continue to provide leadership for the 4 program so I did update it so it's not generic anymore okay moved I added steel County to all the underlined that that was the only concern I had so Megan you will you will
be um taking on helping back with the weed boards yep correct yeah okay and December I had filled out that La No Tag targeted assistant grant
paperwork so I don't know if the county has received 7500 yet so that originally those funds were 5,000 but it was 7500 so I had submitted all the paperwork to the townships just to
show like I don't know if that technically Fallen under in kind but just the bulk of our expenses because they can only reimburse a certain percentage so I wanted to get that number high enough so we' give this
$500 back yep anything else for us no that is it no thank you like we covered everything that was on here no we still have the GD oh that's right and I can speak to that uh Holly
stot resigned from the job Development Authority board she' been on there I can't remember if brand was it since 2011 or 20019 somewhere there long time long time long time and she
suggested a person to replace her that also works at B bank and it was Tiffany Hatcher I have not met her myself maybe you guys know her okay she scared
okay anyway we had a special meeting yesterday and the jda board approved her nominated her to Phil Holly's position but I believe the commission has to sign off on it so that's I just wanted to let you guys know and we should act on that to approve
her for the jda board if you wish to do so I'll make that motion second May Richard and second mayor Perry all in favor I post motion carried then uh will probably be in
touch with you for all office we must have everything covered no a motion during meeting bills oops that's right every got a chance look them over I'll make a motion appr second that
second to approve the bills all in favor motion carried now a motion to adjourn to meetion per I'll second second by Chris all favor
meeting thank you