Good morning. It's uh May 5th, 8:20 a.m. Steel County Commission meeting. Call the meeting in order. Uh approval of last month's meeting minutes. Everybody get a chance to look over those. >> I'll move to approve the minutes for the last meeting.
>> Motion by Perry. Do we have a second? I'll second it. Second by Chris. All in favor? I opposed. Motion carried. Uh agenda uh additions to agenda, please. >> I have a couple. Uh Jessica has a
security meeting on May 15th. We need a commissioner present. So um we discuss that. Also, the Perry and I were looped in on some internet problems in the courthouse and I want an
update on that and then we're going to do forward with that. Any other additions? Okay, with that, we'll move to the park board. Ed's gone today, so Matt's going to fill in his chair. May 5th, 2026 park
board meeting to order. Is there any agenda additions? I got I maybe got one something got brought up about looking at the culberts between the the gates under the road there and the
outlets to see they're getting kind of rusty. >> Do you have that on? Yep. I see grants. Okay. Guess there's no additions in. Is there a motion to approve it? >> Motion. >> Is there a second? Second.
>> All in favor say I. I. >> Both same sign. Motion carried. Everybody read the minutes from last meeting. Your approval for the minutes the last meeting. I'll make the motion. Is there a second?
Is there a second? >> I'll second it. All in favor say I. I. >> Motion carried. I will move on to old business. The Bur West bill. >> Good to pay it. Pay it back. I know we
discussed it pen meeting last week, but >> yeah, I I got hold of Mark or Scott and he had Valerie check into it. And what it was was the first one was for getting the generator set up. And that second one that Jake paid
was burying the propane line cuz it was frozen. They put the thing in so they couldn't do that. They buried the propane line. Jake had two or three pedestals on the north campground. Had to be redone. The was part of that. He had him go through the
air conditioning units, check them out. So there's stuff like that is what Jake paid. So we need a motion to approve that so Jenna can pay reimburse Jake for that second bill. >> How much was that bill again? >> 56
obviously. >> Yes. >> 5627. >> So is there a motion to approve that? So it's being reimbured. I got a motion. >> Is there a second?
>> I'll second it. All in favor say I. >> Post same sign. Motion carried. We move on new business. Um clean up the flag pole. There's all them shrubs around the flag pole and
stuff like that. The Golden Lake Association has talked to me and they were going to talk and they want approval to take all their shrubs and stuff out of there, clean it up around that flag pole. Is that is that all right if they do that?
They just want to make sure they get it approval from us before they start doing it. So I can tell them go ahead and clean it up. Got it in the minutes. I don't know if we need a motion for it or not, but I just got it in the minutes that they can go ahead and clean it up.
>> Are they going to put something else in there? >> Yeah, they want to put a sign up in there. It sounds like the second thing, the welcome sign. They want to put like a welcome sign in there to the gold lake and stuff like that. I'll tell them they can go ahead and clean that up then.
>> Those are the tricks this year. They're kind of icky looking anyway. Yeah, they want to take them out and put a sign of some kind in there. >> It's kind of covered up that plaque for >> they did. We put a sign there. That should do it, too.
>> Right. I'll let them tell them they can go on that. Um, next is the grants. We've talked about the inlet and the outlets. We're I don't know. We got to check them cert. They're getting pretty rusty. And if that outlet one ever gives way and takes
that road out, we're going to have a mess. We'll have what, 2 ft of water in the lake left, probably. >> They're too short, too. >> They're too short. Yeah. >> You should be out on about 4T. >> Yeah. We're going to start looking for some grants for that possibly.
Then you can start looking see if there's any kind of grants for that. >> Yeah. Okay. cuz I mean that's you start replacing them things. Pulvers aren't cheap and during the road and all that. So >> there's actually a lot of uh parks and
rec grants uh especially with this road transformation stuff. Parkorns qualify quite a bit for a lot of the recreation fun. So I think they're about 28 years old. >> Yeah. So these volunteer start
raise your hand to show the camera. All right. Um, next, Melissa called and she's talking about getting a wage increase from Owen out there. I know.
>> Yes. I looked back and it looked like she's been like $20 for the last like four years and then just last year she went up to 25 cents. But she would like 21. She's like, I'm cleaning bathrooms
also. and taking care of all that stuff. So I told her I would bring it up to the commissioners and I do have it on the commissioner one too. It's kind of it's kind of budget related also should approve it in the parking then
you get in last year. It dep it depends really how many people are moving in and out of campgrounds and people are staying there that you can't roll all that area but it wasn't a lot and we did
budget enough and we were I think you were we ended up paying our 78,000 throughout the year but we budgeted for like 10.
So there is room to move up >> and there will be less mowing now, right? >> Yeah, maybe. >> Yeah, just that east side probably, >> right? Yeah, cuz that other part you mow where
you path now, right? Take care of that. >> That'd be the only thing probably. >> Well, what about behind those cabins on the west side that along the bushes? >> He got that, too. hold that. Does she know that?
>> Oh, on the on the west side on on the ball. >> Yeah, we >> doesn't do back behind. >> No, I'm talking like >> we mow that. Yeah. >> Slow just south of >> Jason's place. That big.
Yeah, she mows. Yes. On the back side. On the front side. She does. Yeah. She didn't know that. So discussion on it. Is there a motion to raise her up to 21 or don't
you think we should or I guess for the amount of work she does out there 75 cents isn't >> much. That's a fair number. >> Yeah. So >> yeah, I think we almost have to continue moment this year and try to figure out
what's going to actually happen, right? I'll make that motion to raise it to 21. >> Is there a second? >> I'll second it. >> Any more discussion on it? If not, uh, is there motion on raiser to $21 an hour for mowing? All in favor say
I. >> I. Same sign. Motion carried. >> Are you Are we planning on meeting? Because we did budgeted 20,000 quickly out there. I think we said we're going to hold off on that. Just have her fix that one up yet.
>> Hey, because there is that amount in the budget. So, oops. Berlin board. >> Well, maybe we'll know more by the end. >> Give it a couple months that
the end of the year. Uh, >> hold on. The garbage. How was that general? Um, somebody called a couple people have called out there and asked about it. I've just been directing calls out to
Jake Lou son. So, I don't really know what to say to them. >> Is that for the lease lots? >> That's for the lease lots. Yeah. And then um the bger who was not in the office must have somebody dealing in for them.
So, I didn't get a hold of them. >> Yeah. cuz I think the association was wondering about the waste management. They've got two garbage plastic garbage cans over by the pavilion and they're wondering what's going to go on with them if they're you know if we're going
to keep taking care of them or not. >> I hope that robber is cheaper but I don't >> I don't I don't know if they would >> so they don't continue with everything around there. I don't know if they're going to come out there for a couple. I know there's other people that, you know, actual owners of places that have
haven't come out and get garbage, too. So, I don't know if they'll keep doing it or what. >> It kind of sounded like Bger was almost going all the way over to Gailsburg and so I don't know. I'm sure he would. >> He comes He doesn't mind dumpsters. >> I think does Jake's at the store,
doesn't he? Does Ed's >> Ed's in the store? Does he >> Does it Ed have a dumpster? two >> I don't know who does bunker >> I think uh >> consoles right by console there's a
dumpster in we talked about putting one over by the I talked to Jason Ness you know the president of the association about putting a dumpster over the pavilion and we thought that might be a bad idea >> we played that game before not go that was all we thought about for
>> that's why he was wondering about it was gonna keep because You know, when they have stuff at the pavilion, they fill in two garbage cans up there and then they come and dump it. So, we got to check in if Maraga would do
that or not. Put a couple garbage cans or something over there to dump. >> Dump once a week. >> Usually waste management comes around once a week. I see that a lot of them green waste management cans around leash lots yet.
So, I know if they're going to come pick him up or what's going to happen. >> I don't know. The last time I gave pretty much handed it over to Jake, did you have to call his management and set it up?
>> Yeah, cuz he's got that. >> I don't know if he's going to continue. I mean, I don't think he's going to pay for it. >> It's expensive. >> Yeah, I don't Louis or No, I don't think >> grand a month. Garbage out there. What was 40 bucks? Wasn't it 40 bucks a
thing? $800 a month or something like that. >> I don't know why he just would. I mean, he's not he's not obligated to. >> No. >> I know a couple people said that in their leases said that we supply, but we're not void of that lease now because it's all done. So, I don't think we have
to worry about it. >> I would say as far as the garbage cans by the padillion. We just ask waste management ourselves if they're going to continue. If they're going to continue, we'll just tell them we want to have those couple camps. If not, then we got to call Robert. >> Roger. Yeah.
All right. That sounds like Yeah. So, >> there's two of them, right? >> Yeah, there's two of them over there. >> Yeah. >> Yep. Are we obligated for the old garbage cans for the lease slots? They're blowing all over. We're not I mean, they
aren't going to You should ask them who's responsible for the cans. My understanding is that I gave him Jake's number and I said, "This is the new owner." He said, "Okay, I'll get in contact and roll all your stuff over to him, but I don't know what
happens if he doesn't want it." It was really hard to get out of it. >> So, like, >> yeah. >> Should we Oh, you're talking Jake. He wanted a deed and all this stuff. I'm like, "You never owned property. Your
name's not on anything, >> right? >> I don't know. Yeah, it was. >> So, it was up to Jake and Louie now to decide what they want to do. >> I don't think they're doing it. >> I don't think they would either. >> It's the same way that the lights around
there, too. We should run around and >> figure out which probably need a NAK rep go around with us and figure that out. probably. >> I I'll call Casey up there to know that. He knows which ones they are, but I can
call him. >> What else? We got storm storm siren placement. >> Uh so you guys approved and we got the siren for the lake. Uh we went out there last week before and uh trying to do try to figure out where the heck we're going
to put it. Uh it's going to go on the east side. Um, it's got to go close to or near the new outdoor activities pad. Um, we thought it'd be really good. We went out there and we figured out two spaces. The first one we thought on the
southeast corner of the activities pad about 10 ft away from the pole. The second spot was right next to the storm shelter that's out there. Um, we call Bur West. They went out and took a look. Mark called me back yesterday and said uh the right next to the storm
shelter isn't going to work. The line isn't big enough for them to tap into for the siren. Um I guess it's just a small line that goes into the storm shelter for the lights. So, um he said that first spot that we had put on the southeast corner um about 10 ft south of
the that telephone pole uh the electrical pole that's put on the electrical pole or will no it uh we did call George and had George come up there and take a look at where and those are two spots he said he'd feel pretty comfortable leaving them at as long as
we stayed far enough away from the electrical pole to not mess with anything. Um, there is going to be a meter charge. There's going to be a heater on there. There's going to be a month for the meter charge that comes with it. It's like 35 bucks a month minimum. Um, the siren only uses the
power. I mean, it uses it draws a little bit all the time, but it'll be uh minimal even when it goes off. It doesn't go off. Doesn't stay on for very long. >> We can't tap into our outlets. We got to have it close enough there in
order for the sound plan to work. So, the way that the the way that we were told and the way that the plan looks is that we only need one siren out because we talked to Dwayne and I had talked about having one on both sides, both the east side and west side. Um, with sound plan is is if it's in that area where
the outdoor activities plan is or uh worked is, it should be able to hit all of the lights. But I mean, can we can't run the power off our outlets that we have, not the storm shelter, but somewhere else. >> It's going to come right off of that electrical. >> So, we don't have to have another meter.
So, I'm getting that. >> I can ask. I don't know the when when Mark went out there and George was out there, they said if you put it here, they'd be fine. >> Find out if we can come off another if they need to all board for free.
Have a meter monthly meter charge. What about put it over by the pavilion? >> In order for the south to work, it's got to go to the south. >> That's what he told. >> That's what he told us. >> Yeah. >> What's the difference?
>> And I have my doubts about it, too. I I >> He says yes. So, I mean, that's his job. So, >> I know nothing about sirens except one. That's >> Don't do that again. >> Ed was there too. I I showed him the two places we want and then we were going to
do it by the trail, but Ted really wanted it at that spot when you first drive in and the only place about the plan. >> He told me to look at it too. >> That's where he wanted to begin with. And we did just to be good neighbors, we
did talk to the association and bar and guys went out there and they said it's wherever you guys need to put it, put it. >> Yeah. >> And so you're going to put it to the south of that Highland Ber then >> right?
>> As of right now, I mean we can be different. >> I can blow over to the pole too. The new pole. >> So I suppose that's like 10 ft. It's not going to be all from our power. just trans. >> You want to go from the part the power
from one of the >> So we don't have to have a meter >> like your shelter. That's power from you want to run from there too. >> If we can if we can. >> For what it's worth, a warning siren probably isn't going to run off 120 volts like a >> correct >> like a regular outlet. It's probably
going to be 248 >> and it could be a 30 or 60 amp requirement. >> Right. Piece of equipment. >> What do you think? It could be a 30 or 60 requirement for it's >> be almost like other another
>> right it can't be more than >> I suppose that has to get a special pull 50 amp >> 240 volt singlephase 60 amp >> 60 >> disconnect so >> intake pretty
when They just don't think they can put on the pavil. So, the way that we have it set up um is it will be able to be set off by dispatch. Excuse me. Um I'm actually trying to get all the sirens across the county to be able to be set off by
dispatch um just to give that additional um something happens or we don't know how to set sirens off or whatever that scenario is, uh dispatch can still do it. And then we're not calling the firemen out at two o'clock in the
morning to go set off sirens and all that fun. So, um, so with dispatch being able to to do it, it should make things a lot simpler, I would say. >> So, how many can be set off by dispatch
now? >> Uh, zero. Zero in Steel County. >> We can't turn Arizona on either. >> True. I've been doing it for years. I work there. Bucks and Hillsboro. >> So in Trail County, it's Buckton,
Hillsboro, and Mayville. Um they Reynolds has a siren, Hatton has a siren, Portland has a siren, and none of them can be set off by dispatch. It's about 25 grand for the county to for Steel County to be able to be included in that plan to have dispatch set off.
Um it's like 30 something,000 for the rest of Tro County. It's it's a pretty hefty bill. I'm looking for grants. deal with all that. Worst case scenario, I go to the cities or the fire districts and say, "Hey, I need help start
this." We need a motion to put that where you guys want to put it. I think so. It's just It's in the minutes. >> It's your guys's land and need motion for it. >> It's in the minutes. So, I got it about 10 ft south of there. So, all right. And
I'll check with Richard. I'll check with off that. >> It'd be nice if you could do it so we don't have to have another charge out there. That'd be the nice thing to do. >> Anybody got anything else? Not motion. So move there. Second.
>> Second. >> All in favor? >> Post signed. Motion carried. I'll be in contact about grants. Sure. All right. Thanks, guys. >> Okay. Back to the steel county meeting at 8:41. Hon commission meeting.
>> You want to bring up that Mike will not be here today. So, I'll move to June. >> Is that uh both Hugo and Finley culverts from June? Okay. >> The hydro study for Finley is in Jan's office. >> He emailed it to us.
>> He booked it up already. He taken it. Yeah. He emailed it though to everybody, I think. >> Yeah, I think he did. >> Um, okay. Matt, do you want to come off? You have anything you want to talk about?
>> Uh, just a few things. Yes. Um, good morning. Morning. >> Uh, yeah. Gravel bits. So, the gravel beds came in. Uh, we have two beds and I'll just
sit them up here. >> You guys did a cheat sheet, right? Comparison. >> Yep. And uh the two bids that came in were Lakeside and KRB. Um
Ben filled out a spreadsheet real quick breakdown on the bids. So um this is you guys see the spreadsheet every year. Uh this is new for Matt, but for you guys it's it's the same. Um with only two makes things a little bit easier. Um
color guys, so color coding everything. Uh Lakesid's low bid on counter 1910 and six and KB's low bid on counter 11 and one. Lakeside gravel is coming out four. KBS is coming up Sibly. Um KB is about
19 12 miles which is 5850 yards. Lakes sides 14 miles which is 4,700 yards. Um prices are there for both. There is that bonus piece of it too. You guys have done every year. I don't know if you want to cocoon with that or what
your plans or thoughts are, but if you did do that, there's a bonus piece of it. Um including the bonus, you're about 217 for gravel. Kids came in anywhere from $19 a yard to 22 a yard depending on how far away they were from the kids.
So about about kind of what we thought they'd come in at. If you want to proceed and are comfortable with the bids, then we would ask for a motion to award uh Lakeside County Road 19 10 and six
and B County roads 11 and one. And then Matt would be in touch with both Lakeside and Gary B to let them know of the awards and then also to uh be there be in contact with them when they start.
>> Do we have a motion? I'm going to abstain from that. I'll make a motion that we go with mass recommendation to bid to award bid KRB for County Road 11 and Lakeside for
1910 and 6 with a 25 cent yard bonus with before August 1st. That's my motion. Second motion by Brandon and second by Perry. All in favor? I opposed.
Motion carried. Uh, I did want to touch on I did receive an application yesterday for full-time position. >> Um, so I don't know if you want to discuss or have a lady for hiring that. Um, I do have that application here if
you guys want to take a look at it too. So, let me know. Uh, how do you like to proceed with that? I know I'm on probation, so I I imagine a committee with you guys involved is the correct.
>> Normally, I think we we'll set up a get a committee of people and then we'll set up a time for charge. >> Yep. Well, that's that's usually what you guys do for department heads. Yeah,
>> with uh road department let road department hire. However, that is on provision. So I don't know if you need the full like what you would normally do form saying like I guess I think HR should be there. >> HR should be >> I think I don't think you need two of
you guys. I think you would be misread but it's up to you. >> Okay. Um, I also did interview two people for the three summertime positions we have available. I extended them an offer to uh join us. Um, they
both have a accepted. So, um, they're kind of contingent on school finishing before they can start, which is understandable. Uh, one is a a college student at Mandel State and the
other is graduating high school here. Uh, he is 18 and at the end of the summer he's going into the Navy. So, um, looking forward to getting them in. I'll have some of the training I'll have to do with them before we go out. Uh, a few
things that What are the 10 that'll start them when we start them? uh 19th for the college student and uh graduation for the high school is around 24. So I
>> what's that after world? >> Yeah, I'd like to get them in as soon as I can. Uh so obviously we have a lot of work to do. Um we did uh end up having to do replace a couple of 48 in culverts over in the
eastern township. Uh seed truck collapsed both of them. So they were in pretty rough shape there. Two 48 in 40ft culverts. Uh that road is currently still closed.
It's mucky uh very spongy. So, I don't want to open that road until I I keep going out monitoring it um till it firms up. I don't want another heavy truck or a tractor going across and collapsing a brand new culbert. So, I'm just keeping
an eye on that one for when we can drop a little more gravel down and it out. Um, I did a culver or uh I did a culvert inventory and I did a sign inventory as well uh in preparation for the summer
graph building season. Here we are ready to roll our machinist service up. We ran material through it yesterday. So as soon as the weather is cooperative, we will jump on it. Um however
in that I discovered uh in the sign of inventory we did not have the required signs that we need through MUTCD federal regulations. I have ordered those signs. Um
they're about 3 weeks out. In the meantime, I contacted uh a friend of mine who happens to be the district coordinator for the DOT in Valley City. His name is Kelly Bacon. Uh they have lent me a full set of signs
to do road work, the everything that we would need through the federal specs to for as long as we need. Um so we won't have a hold up waiting on those new signs to arrive. I've already picked them up. It was awfully nice of them to
uh offer that. >> I also have to I'm in the process right now of getting the guys through some training that is required for them to be able to go out and do they weren't uh there's a state requirement that everybody that goes out on the road in
any type of operation where they might have to be a flagger has to be flagger certified through the North Dakota Safety Council. I'm in the process of getting all of them certified right now. I have a couple done. Um
I know we had talked about possibly inviting the uh uh city guys from Hope and Finley. Um so if I could maybe get your contact information for that individual then I can invite them. It's it's a
quick easy training. It's 20 minute video, 25 question test cost $10 to certify them. So, easy simple fix. >> Uh, might not be worth it to do. >> Yeah, our maintenance city maintenance
man is retiring at the end of June. >> We'll put them on hold then. >> Yeah, might as well. We get a new >> Yeah. new personal hired. >> Yes. Um, aside from that, I do have I talked with uh my portfolio
managers and Charlie about a possible suggested policy change that I'd like to present to you. Um, you want to So completing payroll uh this last pay
period I noticed something that I I feel could be uh improved upon. um in particular holiday hours. Uh currently through payroll, our holiday holiday hours are not counted towards workable hours. In
order for our guys to achieve overtime, they have to put in 40 workable hours. That's fine. I'm not suggesting any change on that. The uh change I would like to ask you for is to include those holiday hours
at multiple hours. I have a couple of examples. Um I too like color coding. So uh first example, it's perfect week. Uh no weather conflicts or anything like that. They work uh Monday, Tuesday,
Wednesday, Thursday. Put in their eight hours. They have 32 hours that a Friday holiday is off. No weather conflicts. 40 hours per week. Easy peasy. Um,
example B is how we are currently doing it. Those holiday hours don't work uh count towards the workable hours. So if our personnel come in uh and work Monday, Tuesday, Wednesday, Thursday, put in their 32 hours, they have the
following day hours, Friday, Good Friday in this case, um that doesn't count towards their workable hours. So on Saturday, if requires a storm to come in and clean up, they have in order to reach the overtime status, they have to
make up those eight hours. So, they're required to come in to keep the road safe, traveling public safe um on non-scheduled time. I I would just like to ask for those
holiday hours to count towards their workable because that they are asked to come in when nobody else is. it wouldn't affect anything uh as far as how the current policy is uh with sick leave or annual leave.
Example C is a breakdown of how it would work under my proposal. Um you have your 32 hours Monday through Thursday, 40 hours worked uh including that
holiday hour. So if they have to come in uh good Friday and work, they receive overtime for that time and a half and uh if they have to come in Saturday, they already have their 40 hours met. So they receive time and a half rate for
that as well. Uh and example D is same as above but with additional time off exceptions. if they're working that Friday, the like Good Friday,
uh they would receive if they have to be, they would uh I'd ask for them to receive time and a half for that. Um that that is non-scheduled during a holiday when nobody else would have to come in and work. However, if they did have annual leave
or sick leave throughout the week, that weekend work, they'd have to achieve their workable hours before they can reach that overtime rate. So, we're we're kind of a in a unique situation
with the road department. Um, we have to come in when everybody else gets to have that day off and with their families, we have our our personnel has to uh give up that time to
keep everybody everything safe. And I just looking to see if we can get compensated for time and a half for that time on non-scheduled hours. that I I do realize that would be a policy change. So, that's something you
guys will have to discuss and come to agreements on. Um, but thank you for hearing me out. >> Any discussion on that? >> That makes sense.
>> Yep. >> I agree. >> I think from discussing with Matt too that I think was set in place this way from previous times where things weren't getting taken or
getting tracked as good where so I think if if you know Matt's working working well with employees over there that he's got to to see where the like example D where you know you have to make up some time
yet that we're keeping track of that. So, it's honest >> system. But I do I do think it's if they have to come in and they've worked the full week, they should get paid at time and a half. >> Just so I think uh
and that, you know, that is my job to keep track of that and keep people honest and that >> that's my job. So, what are we looking for? A motion to
move forward with this. >> We need a motion. >> So, if you're if you're planning on moving forward with it, what you're doing is you're adding to the policy manual underneath the road department piece of it. Um that holiday hours will
be included as work hours is is the basics of all this. So, I'll make a motion that under the we change the policy manual underneath the road department, count the holiday hours as paid hours.
>> Works hours. Worked hours. >> I have one question. When when will it take effect? Whether we want it to take effect immediately. Will it affect but the current year's budget? >> Minimal. >> Yeah, it won't. Not much.
>> Should be minimal. Minimal. Yeah. >> So, we like to >> I would say immediately immediately >> someone get that paperwork drafted up and back into that policy with work with Charlie. >> Okay. >> Okay. We have a motion made by Brandon. Second.
>> I'll second it. Second by Chris. All in favor? >> I opposed. Motion carried. >> Thank you everyone. I uh I know the road department will be very happy with that. And again, thank you for your time and
hearing me out, you know, on back. >> Do you want to reach out to Charlene and ask him when >> Yes, I'll send him a copy of this as well as >> Okay. And then the interview, too, so you want to set up for that. >> Yes. Yep. We'll do. >> Thank you. >> Yeah. >> If you want be part of that if you want.
>> Yep. Okay. Sounds great. >> Okay. Thank you. >> Thank you. Have a good day. Uh, one other thing for our addition to the agenda. I know it's it's late, but we have a building permit that should have been on there as well. So, it needs to be added
to the agenda. It was in our packet that was sent out. Okay. Um, >> Megan, since you're here, do you want to step up? So, I'm coming to ask that I use part of
my uh phone budget of the extension office to reimburse Corly Kind's $50 a month. And I I guess I'd like to go back to January 1 of this year. So, for 2026, she would receive a 500 or $600 reimbursements for her cell phone. The
reason why I asked that is um she uses her cell phone quite a bit to take photos at events. Uh it's just it's handier that way versus lugging a camera around. And she also has 4 families reaching out to her uh outside of office
hours asking her questions. So I just feel like it would be fair to give her that reimbursement. There's $1,800 in my phone budget currently and about well I haven't asked for reimbursement yet for this year. So
$600 for core league, $600 for myself, and then $600 roughly for the office. >> So that's a fairly common thing we do with the office. So >> motion made by Brandon. >> Yeah. Motion made by me.
>> Second by Perry. All in favor? >> I opposed. >> Motion carried. >> Okay. Thank you. >> Thank you. add it on her check >> and >> okay >> like monthly >> we'll just add it on to instead of pay like we do like a lump
>> then she was running through payable we'll just add it to her >> so in the next check can she have January through May >> yes >> okay yes >> thank you Ben you want to come up talk about the burnband we just need a motion for that
>> yeah just need a motion for the burnband it's the same burnband you guys have done uh for the past several appears when the uh fire index is in the very high extreme or um red flag warning. Uh you guys we go
into an automatic burn uh for everything. If you look at the burn I gave it to Richard, it looks a little different. Um the only reason being is because the state changed a bunch of their laws uh last year and this year with legislation and so this just follows the new uh how it should look
under the new set of laws but nothing changes with it. It's the same as we always done. >> I'll make a motion to do that. >> Motion made by Brandon. Second. >> I'll second it. >> Second by Chris. All in favor? >> I opposed. Motion carried. >> Hi there.
Uh for your guys identification, I do reach out to Richard on this as well. Uh Barl and Wes are they are here. Uh they are going to give you guys an update and review over your uh report that they sent out. Um I do have the TV set up for them. I think they have a PowerPoint
presentation I think for you about 20 25 minutes of it. So um whatever you guys want to do they don't they are not planning on any on the agenda not until 9. >> Sounds good. Let's uh look let's do the log cabin update.
>> Okay. After about six months of trying to find somebody to work on it, I couldn't even find anybody to look at it. Um I finally had a private contracts come in and he suggested going through specialists. The only ones I could find um and suggested
um were out of uh where they again Minnesota >> Winger Winger >> Winger area. Um they came up looked at it. They gave us two bids. Um
the first one is going to be just to so first of all the log cabins on place is about I think they figured 35% real or they're going to call original and then dam holes electrical holes the
rest of it. Um the one guy says he can fix it. These are the same. They're uh what are they? >> Amish. >> Amish up in Winger. The first one came up. The
first one said that he could do the work, try to refurbish it. What's there the best be about a 20-year fix and then would have to re-roof it again. Um the second guy wants to break it all the way down. He wants to take it apart, bring
it back to Winger and rebuild it using real wood again that he has on the farm and then reassemble it. Build it there, reassemble it um on the courthouse grounds. Both these projects should be able to be done this year. Um
we have a little bit the bids came in for the re for the redoing of it about $7,000. Um, if you want to build it again using what he can, anything he can't use in there, he wants to build something out
of. So, at least the real wood is still used in there. Making a bed, making a table, whatever he can with what's left. Um, he's uh between 15 and 17,000. He thinks he'll be closer to 15,000, but some of the prices have gone up and
he doesn't know by the time he gets to this summer if some of those prices So, we got those two bids. Now, I do have a private donor. Um, she does not want to be named and wants nothing board and she's got $7,000 that she wants to
put towards the project. Um, she would like to see a new structure, but she understands she's only putting seven into it. So, she she knows that she uh at this time that's all the money she has available to put in as far as something has to be done. I mean, inside
they uh they've collapsed inside. Um save for the summers. They said probably, but they wouldn't be under there with a snow on the roof. So So those are options. >> When did when did they say they could do
it again? >> It sounded like the se the the it depended. They're waiting to hear this has been a month now. They he was the one guy wants to rebuild was waiting. Um, he has somebody interested in building one. And the one that can remodel could probably start fairly
fast. So, will it be done by June? No. But probably not. But, uh, the one to rebuild and said he could probably have it done by October if not before. >> So, they'll come tear down. We haul the locks back to him. >> Yep. He'll tear it all the way down.
They'll haul everything back to um Winger >> and he'll rebuild it. If you're familiar with Yamish, they rebuild it and then they put it back together. So, >> yeah. >> So, what's what's the long-term plan with the cabin just to have it sit there again? And are we >> So, he claims that's almost a hundred-year fix. What
>> are we going to are we going to, you know, when we have uh let's say the the >> family days, new jail, what you know, open so people come through there, do we want, you know, we're going to put some stuff in it or >> if it's going to stay as property, I
just want to make it safe. That's all I'm asking for. >> That That's >> That's all I'm asking for. I understand if we spend the extra 89,000. >> I mean, we don't have to worry about our grandchildren and don't have to other
than re-roof it. And I think that's where we screwed up last time. Nobody bothered to look at it and nobody re-roofed it. So, and it wasn't built to it was just put together. They use cement and not the help me. What was that word again, Richard? uh cheek cheeking or chinking.
>> Yes. So, that needs to be done on it. Uh >> so, what what I'm trying to get at here is we're just going to have it sit there and like >> I would like to have it open. >> Have a plaque with a history on it, >> right? That's already there. >> That's that's there. Okay. >> Okay. So, so when people come around,
they can see like, hey, that's >> so realistically another 10 grand. We get a longterm fit >> for less than 10 grand. To me, it's we do it right. Why didn't I? Yeah. >> Yeah. Probably have to shingle in 20
years. >> Yeah. >> And then they want to know some other things. And I told them I would ask, "How realistic do you want it? Do you want them just to put the shakes back on so you can sit and make shakes for it and do all that for it?" Or >> is that more than the 17? >> But that's not going to last very long,
you know, the wooden shakes. That's what I understood, but I could be wrong on that. >> What if we just put steel on the roof? That's what they want to do. They want to put steel on and be done. But I don't know how authentic that I mean, >> it's not all about that. >> Just put galvanized steel on it so it looks old.
>> That's what they they said. They That's all they make a lot of. They put metal on it. They want to put metal on it, but they understand why you want to make it, but >> if you don't use the real then you're just using >> shingles. I mean, that doesn't look that wouldn't happen either. But once you're done, put the metal roof on, you're
done. He said that's cheap. Yeah, >> that's the cheapest way to do it and the longest last years. >> Again, these are questions. You understand? >> I like the longl lasting the metal, but the way it looks, I don't know if we
want to make it look old still. To me, it putting metal on it looks kind of >> I guess the first question I should ask if everybody wants to keep it. That should be the number one question. >> Yeah, there's one more option. There is an option and that option I got to tell you is that you either just do away with
it and and not have it here anymore and by tearing it down or or you fix or rebuild. So those I guess you have three options. So I personally like it here. I think it's part of the history. I think that's why she wants to give 7,000 to the project. That's a pretty good chunk of
change if you ask me to somebody just to donate that. It's family, you know, they want to keep, you know, they understand why any of these options, too. But >> they have a park for a log cabin up by uh Island Park and it was >> they gone thing.
>> The wind storm destroyed it and they just took >> they just decided it came. >> Yeah. They had their reason. It's it's gone. So, and I know they're catching a lot of grief over it. So, but they have different reasons, too. So, personally, I like it. I like to see it
there. I love history, but I understand why money money. So, I get it. >> The before if somebody's willing to to put up a donation with it, I feel kind of as the as the county that that um we should be obligated to to help fix
that. Now, before that, I was probably on option C just because it's expensive and >> Mhm. >> it's it's uh I I understand the history and all stuff with that too, but we also got a lot of other things to do here >> just to keep the courthouse
going also. So that's kind of where there's some >> We've been here for over 40 years. This the first time we they've only shingled it once. So they haven't really done a lot 40 years. >> Absolutely. And if it's built right then and correct, I don't think we once we
have our8 $9,000 into it, I think it's >> it'll be done for >> it'll be done for a long time. >> Long time. >> But I also understand just taking $7,000 and free money to put it in and then fix it up for 20 years and then we have to put shingles back on it again or
whatever you say. They decide to do it that time. I will not be here. Hope I'm on the surge, but >> right cabin. So those are questions I think you need to discuss. I I mean those guys are getting busy, so I think we can give
them an answer. I would like to give them an answer today, but I understand that you can't come up with that, too. >> We've talked with the the county guys. They'd be willing all that. They'd be willing to haul that stuff. >> Yeah. So the other thing is, of course, being Amish, they don't drive. So, um,
this includes us going and picking them up and bringing them back. So, um, they could also they pay about $200 a trip to come out this far. So, we figured that in there. So, >> they're not paying us course. We're donating our money to go get, but that's
what they would have to pay. >> And if we get with the rebuild time, he he I think he said he could do it pretty much one day, get everything down. I'm going to give him two days, two trips. And so and then we we don't see it again until we have to go haul this stuff back and then it'll take them a couple days
to put it back up again. >> So we're not talking a lot of transportation back and forth if we do that way or the other way so much. A little more the other way just to fix it up. That might be four or five trips.
>> Okay. What do you guys want to do? >> I'm all for the historic aspect of it. I love history as well, but I I think it's when I look at it, I think it's too far down to repair is my opinion.
>> So, do you want to replace or tear it down and >> tear it down and leave it or >> leave it down? the rest of you guys. >> And part of that reasoning is too like Brandon said, we have a lot of work we we're looking at on
>> It's all understandable. Yep. >> It's all understandable. And we can't really find records when they built it, what what the agreement was or anything. >> What was it to refurbish it? It was 70,000. >> So basically, we could refurbish it.
>> Refurbish it for no cost to us. >> Yeah. Gives us a 20-year warranty on that. Basically, that's an offer, too. I'm more towards that because I think once he retired the history of that will disappear. So in 20
forever >> I would say too if we're going to get $7,000 from her take 7,000 at the very least I think we need to do that. That's just me. >> But then go with the $7,000. >> Yes.
>> Yeah. at the very least. Yeah, that seems more reasonable. It doesn't cost us anything. We buy another 20 years potentially. >> I don't know what the walls look like or any of that myself
cuz they're rotten or nothing. >> Yeah, I mean it's going to be Are you just going to make it reshore some of the stuff and you know do what he can just to make it last for
20 years maybe. So is that general agreement option there? I think it's a refurbished piece. Do we want to Or if it comes in at 8,000 bucks. Well, like we talked about, even if we
go with the $7,000 one, we're still going to have time and expense into it for going and getting them hauling the material back. Why don't I only ask
>> finished product back $500,000 into it? >> Let's ask the gaming if they'll donate some money. >> What? >> The gaming asking them ask them if they'll donate some money. I think they got plenty of it. >> Good. >> It's a nice
>> nice thing for them to do for the coming. >> What if gaming would be willing to split that extra 10 with you? >> They may. There's a question to ask them. So we could make two motions here or make a motion with that caveat
>> because if gaming gives you the if gaming would would be willing to do that >> they may be interested in paying all other than seven you know the seven >> right right but if gaming will split that 10 with you then that's a 5,000 plus travel costs for us that's a to
preserve a little bit of history I'm not on a condition you guys make a decision Well, I don't I can't really make a motion, but what happens if we have 7,000 from the donor, we ask the gaming to pay the other 10,000 or whatever to restore it all the way and then the
county pays the transportation. That that'd be a motion. And if the gaming doesn't want to do it, then we just stick with the $7,000 repair. >> Okay. turn when gaming meet again. >> That's just in discussion. We haven't
decided that. >> Correct. >> We need the motion if we're going to do that or >> I just want to know when they made me. >> Sure. Somebody needs to make a motion. However, we're going to go. We got to move on here. 9:15. >> Yep. >> Okay.
>> I'll make that motion to what Richard said. Exactly. >> So, I will ask aiming for $10,000. >> It's got to pass first. >> Motion by Chris. >> Do we have a second? >> I'll second that. >> Second by Brandon. All in favor? I
>> opposed. I motion carried. Now you can ask Amy. >> Yeah. Explain what I thought. I wanted to explain what I thought. I thought >> you understand all that. >> 7,000 >> 7,000 from the donor.
>> From the donor I will have 10,000 and then the county will donate trans which will probably $1,000,000 at least. >> Okay. Thank you. >> Good to go. Okay. I'll work on that. >> Before Bartlett comes in, let's just head to a building permit real quick. to
stop in and grab those papers. >> Yeah, >> we have a building permit for the Severson's for a bin site. It was on your packet. Any questions on that? >> No. >> If not, we need a motion for approval. >> Make a motion to approve it. >> We have a motion. Do we have a second? >> Second.
>> Second. All in favor? >> I carry. >> Uh do you want to go Bartlett? >> Yes. >> You want to take like a threem minute break? Maybe we should set up. >> Yep. Let's take a five minute break. It is 9:19.
I'll move to take the break. >> Second. >> Second. >> So, you're going to but the recording stuff is over here for later. Yeah. I don't
care,000. >> Yeah, we'll look it up. We'll leave it just let it sit and then It'll be my >> Yeah, it's probably I don't know plug It's already been
eat or something. Yeah. We got money from our money and when you guys put when we bre our money so
I was thinking do I do I have to wait five grand to go through the game before I grab them or anything >> we got we ordered So I already got my he already I talked to Scott yesterday. Mike was just going
to write the check out >> so we can get reimbured. >> And then I got to talk to the gaming too because they were going to pay for some of it too, weren't they? I find out what you're doing. >> I'll talk to >> Unless the district said they pay for
six. Well, yeah, we probably covered them all. Then we don't need >> They said they paid for six. >> That's what I'm saying. >> So, we're maybe just a touch short, but 16. So
here I'm good. They're building. Okay. >> It's very hot. It's been very slowly. >> Yeah. >> That happens some Well, I said
everything. body not to work. >> Yeah. I just Yes. was by still waiting It wasn't exact. That's all I'm sure.
Jones always done. So that's by Well, I mean, I probably can, but >> rest you offer. >> Well, that is not true.
>> Okay, it's 9:29. We'll call the meeting back to order. We have a rep here from Bartlett West. So, just quick introduction uh or as a reminder background. We hired Bartlett and West uh to do the architectural services for the courthouse, take a look
at everything around the outside, inside, give, uh set up a feasibility report, show you guys what needs to be done. Uh and then from there, we can start having conversations of what we want to do. Uh I did send this out to you guys in an email. Uh this is Joe
Larby. He is from Bartland and West and he's got a 20minute presentation for you guys. He also has the Matterport scans so where they actually went around and looked at the whole courthouse. Um so he's got that to show you guys as well. So um I told him 20 25 minutes so I'll
let people take it over. >> Morning. Thanks for coming. >> Good morning. Thank you. Um yeah, so um we we've gone through up to this point we we did what we call a typical
condition assessment report the scope of which was defined um earlier to us primarily dealing with the exterior the envelope of the building especially
the walls um but also the site and uh few little things inside the handrails out in the lobby need to be refened. There are some just some screws
missing. Nothing too elaborate or um intricate there. Um, we did evaluate it for accessibility and uh most of that was focused on the outside, the exterior ramps and approaches
from the parking lot. Um, and then we we basically gave it a rating system. I out of range. Let's see. Oh, I think there there I got
it. I just need to get a line of sight. Um, let's see. Wait, got to think I might have the wrong
I think I might open the wrong poll. So, let let me Sorry. I simply desent. So this move I did fix the title on when she printed the PowerPoint. She forgot the E and the
steel. I guess she thought it would be Excuse me, sorry. It was updated, but it didn't make it to my desktop. So, so yeah, just a little bit about the the
rating system. Um, we uh, this might be kind of hard to read, but you can follow along in your your booklet. We use a rating system that basically looks at
each item in terms of its serviceability, code compliance. Um, and uh, and then we we put it into a corrective action summary, which you'll you'll see
in just a bit here. Um that's so you can assess you know the ratings are a little subjective but they are relative to each other where the higher
the score obviously the better. Um and then we did an outline of the possible corrections that could take place uh to bring those into better compliance. And that's what you see on that page there. And I I guess I'll just
go through that list of um corrective actions real quick in terms of the ADA accessibility, parking, and drop off. Um that that does have some issues
out front. the exterior steps don't properly meet today's codes, but more importantly are in kind of rough shape and need to be should be replaced. Um the ramp is non-compliant as well. The
handrails and the tow kick or lack thereof do not meet the the current um building codes. So looking at all of that and especially in terms of
the fact that it's it's kind of the first image that you see coming up to the courthouse, we thought it was very important that you address that. Um it it makes a big difference both
visually and and physically to the occupants. um from that point kind of going out into the site just a little bit because of that. Um and we'll go through our solution for the ramp replacement and
the stairways, but um the planter beds behind it are in in a little bit of rough shape. They do at times form kind of a a drainage problem for you because they're damned behind the sidewalk between the building, which is a pretty
common thing that happens. That's something we deal with a lot. Our landscape architect is is quite good at at putting in new surfacing that will drain and sloping to drain. Um, so
there, you know, we're looking at some demolition, some regrading, um, some earthwork staking and landscaping to kind of feather all that into the rest of the lawn. And, uh, again, we think that would make
a huge impact in terms of the curb appeal of the courthouse. So, um, in terms of the roof, um, there there's a little bit of flashing where the stone will be removed that needs to be redone.
That isn't a huge deal. The roof appears to be in good shape. If that's something that you want to do or elect to do at this time or or if in another phase, it really doesn't have much impact.
It'll cost what? office, you know, um interiors. We talked about the handrails. Uh the big the big one is the envelope of the the masonry walls. Um the brick
mortar. Um I've seen worse. Um I don't think you're getting any leaks yet. Um, but since you're going to be out there, you know, especially with the the stone
work, it's a it's a great time to do one. You got you get a guy up here that's a res restoration contractor, man, have him do all of that now while he's here. You'll save money. Um,
the stonework is probably the one thing I'm still a little uneasy with. And if there's any kind of flexibility there, it's because that is so prone to who you hire as the
individual res restoration specialist. >> There's as many opinions on what to do with stone as there are people that do it. And we we found that out in Bismar on a couple projects where one wanted to
use a different type of media blasting and then we get, you know, we get the Shipo involved and they've got their own ideas. And so, you know, some of that is is just going to have to be worked out as you bid out the project and as we um
work and get good advice from those folks. I did consult with one in Fargo and a contractor in Fargo who's very very good TF powers. They're interested in the project of course. Um but yeah, I think I think some of that and I'm
saying that's probably if there's any volatility in the estimate. We try to guess on the high side. So, you know, we would want to be there working with the trades and and yourselves to define what
the very best sequencing of that work would be. Are we going to take it all down and put it back up? Are we going to try to, you know, what what will look the best in terms of feathering all of because now that stone deteriorated more
in places than others. So, um, that that's that's still the kind of the the wild card there, but on the windows simply need to be reccocked and that's an ideal time to do it when you're doing
all and then mobilizing general conditions contingency. We put a pretty healthy contingency and because this is the type of project that has volatility because it is dealing
with the all the existing parameters of a very old building. Very wonderful building. I love I loved working on it. Um >> and going back to the windows real quick. >> Sure. Um,
we have the air conditioning units in that was brought up to us before that with the water dripping down them down the walls and everything. >> That's not good for it. Um, did you have any opinion on that? >> I do. Um, but and maybe I should have
been a little more forceful when I was out here is that it's kind of a it's a tricky problem because it involves a mechanical system. You know, you're going to want to make some upgrades or some um
something in for ventilation besides those units mechanically. We were asked not to deal with that side because you've gotten some impact or some some input from an engineer on that
and so we respected that and stayed away from it. Of course, I would love to see you go visually. >> It'd be nice. Yeah. >> Um I think it's going to trigger some more work that we haven't looked at.
That's all I'm trying to say to this. mechanically you may want to and we can certainly evaluate that for you. We have we're a full service A&E. We have mechanical, electrical, plumbing, all those engineers in our
company. So, um but yes, it would be great to get them out of there. And if you do that, then we'll have to do some reglazing and some, you know, refurbishment to the
windows. But the windows are generally, you know, in good shape. You could go, you know, I mean, I'm just going to throw it out there. You could if you wanted and I haven't gotten any
input from Shipo or anybody about the windows, but they they are not clearly not what I'd call a historic replacement window. Um, but you're talking about a lot of them. >> We can give you some idea of what would
be. Um, but I think we were trying to kind of work with some of the input that we got that maybe that's something down the road, maybe not, you know, but again, that's something we can furnish
you some information on. So I think that's that's kind of the the quick um you know this the the rest of structure is
really robust and sound. I mean I when I come out here and I look at this building and it what is it now? It's >> 100 even. That's right. Um, I've seen buildings that are 15
years old that look significantly worse than this building. So, it's a magnificent structure and uh, you know, it it deserves,
you know, the continued maintenance and the repair. It is absolute treasure. So, um I'll go into just the the design
portion of this. Um we we just we because we did the Matterport and we had the existing drawings. We didn't initially um were charged to do the scope of the interior, but we did the plans for it.
Okay. >> Um so, you've got them Um, I'll bring the originals back. I I forgot to do that, but I thought maybe I'll wait and see what what happens. But we've got all of that scanned and we can give you the scans, too. So, if
something were to happen to them, you'd still have a a virtual copy. >> That'd be good to have. >> Yeah. Yeah. So these are all composits of both the matterport and the the original
drawings. Um and then these are just some scans. We took off the matterport of the existing building and we can go into the Matterport model. So I'll rush through these. These are some images we took
and and rendered and uh modeled from from the Matterport. And this one's kind of showing you um just the laser work. >> Yep. Should I say try not to blind
anybody? There we go. Might not work on a TV. >> Oh, sure. Um I'm just kind of um so this the area of focus
for the approaches. Um what we really wanted to do was make it as unattrusive was maintenancefree and as accessible as possible. So we what we thought that really
neat thing that might happen is to to get this entry coming out of the student, you know, at the floor level, make that basically the the uh the entry plaza, if you will. And
so when people come out, they come up, everything's they can take the ramp. We would like to reslope that sidewalk, which uh is a very very gentle grade back to the the street. It's not
entirely necessary, but if we didn't, we'd have some steps there. So, um, and then we just had simply have the very, uh, one stair that would lead you down
the sidewalk and then connect this up to the parking lot via a new sidewalk on the west side there. So all of that um and some landscape some new landscaping and then taking care of some of this
drainage doing some key gravel or something that's very quick drainable material that we can get away from the building and out. Um, we think that's
that's very that that that will make a huge impact visually, but also down the road will make it much easier to maintain. Um, >> I got you. >> I got you.
>> Great. Thank you. Yeah, you can see, you know, handcuff grades on that ramp. of going out to the parking on the the east there and then this one going to the west.
So a very dignified like you know subtle but but really beautiful um image as people come up to the building.
You can see the open head a little bit better here. That is kind of coming up from the parking lot. The approach. Yeah. So that's
that's the the dog and pony except for the matter for Is there any questions before we start looking at the M for good, bad, different was way cheaper to build back in the day
than it is today. Is it $85,000 to build it? I had to put it in there because I would just go, well, you know, you you hear numbers like that and I still can't believe it, you know, but here we are.
Um, yeah. So Ben, talk to me a little bit about phasing, about, you know, could could we do one or two walls, you know, for each maybe individual
phases and and we've done that many times and uh you know, we can talk. It would especially be nice to get a little more input from the contractor, see what they think now that I have these drawings and
and this approach. If you approve it, I can go back to them, talk to them, and I'm sure they'll give me some good input on what they think would make sense. Okay. Well,
I guess we can do the matter report. >> How do you get that? >> Um, it should have been. >> Yeah. Um, yeah,
we just have to hook up to the internet. internet. You're on internet. Okay. So, it's not showing. Um, you might have to go back and read a little bit.
Um, it was the one up. Yeah. Right. Right up. Yep. What um might be easier is uh I I did email them the links for stuff. So if
you guys can do it uh if you wish um >> it's very easy click on the link and you can bust around and see everything inside all that stuff. >> You can walk around it. It's a little cumbersome with the big group. Oh, >> I did go through it the other night. It was pretty cool.
>> Yeah, it was cool. >> So, the plan is for the hund celebration, which we'll talk here in a minute, is uh we're going to have that on as a loop on a TV downstairs. People can, you know, see different aspects of it. >> I I can certainly call up my assistant
if you want. They can view one. That's fine. Well, um, anything else? >> Well, obviously the the stonework is probably what's highest priority for us to make sure to
>> Yeah. >> fix that. Preserve that. We don't want to get any worse. >> Yeah. >> And the ramp deal. >> Yeah. >> Yeah. I I like how that how you guys had it set up where >> the front coming in front. I like that, too. >> Yeah. It looks really nice.
help with the drainage cuz then everything be sloped away from the sidewalk. >> Yeah, we spent quite a bit of time myself and my landscape architect screen. We looked at a number of options and
that one just kind of rose to >> Well, I uh really appreciate I'm up here to present to you and uh always enjoy coming back to get as I told you my wife's
mom is from hope so we can of the name and hope over the years quite a bit love >> well I think we got some things to digest and try to figure out a game plan and I'm sure there'll be a lot of questions back
and forth. >> Absolutely. Just feel free anytime um and has my contact over be happy to see this get implemented fully.
>> Thank you. >> Well, thank you so much. >> Amen. You guys want to discuss that more now or do later on or what are you guys thoughts look through some more and then talk about it next meeting or put the table with
a funding piece Yep. We should almost maybe do we want to start a smaller committee or do you want to just keep it commission level? So >> I think we'll be all right to the commission. >> Yeah, I think we can kind of keep that
>> discussion of here. >> We see figure out how we're going to approach that on side of >> it's going to be phased or
Grant very much >> did we we haven't heard anything about grant >> I think so >> denied grants is what we've heard from the two that Ben had applied for we got
denied both of them >> whether or not that's changed now I don't know okay >> okay Um, Valley Lawn Career. >> Is that something for you?
>> I think Jacobson's are taking care of this. >> Okay. >> Okay. And are they doing Jacobson's Valley? >> All right. That might take us
>> what they dispret the store you mean or >> I think they like the campgrounds. Did they? >> They used to spread. They're spreading fertilizer. >> So I can tell the valley here that we're >> okay.
>> And then the 17. So then we probably don't if we I think we've been spraying some at the lake. >> That looks like a fertilizer. >> Oh, we don't need fertiliz valley. >> Yeah.
>> I saw like aation and stuff. >> Yeah, we don't know. >> Okay, I'll call them and tell them some girls now. SP or yeah, we could go ahead and fertilize.
>> I know they used to they used to spray at the lake years ago, but I don't know if they've done that for a while. I don't remember. I I would say we just hold off with >> If we need something done, Blake, we can have somebody.
Perfect. those uh we didn't get any grants for nothing for the courthouse yet, right? They were denied. >> Denied for everything. >> Anything else you see out there we can apply for >> from an historical building standpoint? No. Um those get real tough and and very
very competitive and the state only gets a certain dollar amount a year. >> It's I mean we'll keep looking. We'll keep applying for things but we're going to piece mail everything together. It's going to be 50,000 here, 10,000 here, and it's going to be >> Well, even if they can get the ramp.
>> Well, there's garrison got to them. >> Possibly. >> Garrison's want to have an accessibility standpoint, right? >> Yeah. Um, just there's one or two things we could look at this project. We can go down that route.
>> We could do that. We could we could also look at, and this just an option, we could we could use some reserve funding for this. that that would be an option to look at. So just just to think about
>> how about 200,000 too >> plus there'sund and something thousand left over from ARPA that we need to use very very quickly. >> We got about 400 there >> if we include our joy in the 200. Yeah, close to it.
Don't worry. >> My thing with the phasing on the stonework stuff like that is get everything to match because when they're here doing it, right, >> it might be a >> they're going to get us into mobilization to come back to >> come back and >> they're already here.
>> That that was just the thought process that okay, you know, we have that funding available here to get it all done one shot. Do do we look at pulling reserves to to match that? Get it get it done and it's done.
Just just a thought thought process because going through this trying to get grants. >> Well, we could drag this out for years yet. >> Yeah. Especially a million dollar project >> possibly. Um, you know, and and we can phase it out.
That's fine, too, if we want to go look at that route. Couple hundred thousand a year over a 3 four year period. Um, you know, that's an option, too. But just just something to think about. I think it just need to digest that a little bit more. It's just overly expensive. >> From a budget standpoint, you guys do
allocate about 150,000 a year to go towards this project. Uh over the last couple of years, yeah, over the last two years, you've allocated some money towards it. The problem that we run into is if we need to cut something out of the budget, >> that's the first place we cut it just
because >> I'm actually, you know, we want to maintain salaries and benefits and all that stuff, too. So, >> well, we didn't have an exact plan either. So, I mean, now that we have an idea, >> you have you mean is it a
do you do the whole facing of it first and then do the rest of the stuff later? Will it work to piece it like that together? I I don't know what those answers are. I don't know if these estimates are >> I'm sure they're estimated high. >> Yeah, you said they were estimated high,
>> but then there's a $250,000 >> change. which gets you out of it. >> Yeah, you bet. Which is your We don't know what's going to happen. >> You know what? We I mean, why don't we just get a bid? Get some bids for see where we're at.
>> Do you want me to work through Bartlett and West and have them bid out some stuff and >> bid it all complete? >> Bid the whole thing. >> It all complete. Now we know where we're at. >> Okay. >> Then we have to piece meal later. >> Do you want it pieced out? Like this piece is is the facing. this piece of
the windows >> just like he's got it. But we want a complete bid, >> but we want a broke out. >> Yep. >> Alternative one, two, three, four. >> That has to That probably will have to go. >> Oh, yeah. Have to go for bids. >> Yeah.
>> Advertised and >> Yeah, we'll need to put it in for 3 weeks. I mean, it'll be your June meeting if I can get all that stuff in and he can have it done by this week, which I can ask him. So you're looking at June, possibly July of opening kits,
which if you're comfortable with that, I would like to have that in motion. >> I'll make that motion. >> Motion by Brandon. Second. >> I'll second. >> Okay, let's clarify what what are we making a motion to to
put the whole project out for bids. uh as as stated with with Bartland West, work with Bartland West to to structure that product out with the alternatives are been split out. Correct. >> One, two, three, four, five, six.
>> Yeah. Just was listed on seven. Seven alternates. Yes. >> Yep. >> Uh are we committing to moving forward with this then at the same time? >> No. >> We're fig exactly where it costs. kind of want to see where that number would
come in at >> and I yeah >> depending on the number I would move forward on depend on the number >> you always have the ability to reject it any all pieces >> okay and maybe we're only going to do
one or two of them >> so I'm comfortable with moving forward with it and using reserve funds to cover >> what what we have we see it coming back as >> right I think that's that's my thought process of looking at that. Okay, we know we have funds set aside already
that we're talking about. >> Yeah, we have half probably figured out. >> Half probably figured out if we need to fill that gap. We know we're going to have to do this. It doesn't matter if we do it in in five years or the time we're sitting here on this commission. Some point in time this
building is going to need that update. And and as with everything else, it only gets expensive. The longer you wait, longer we wait, just keeps going on and on. So, >> yes, it does. And then this building will be good for
another hopefully another 100 years. >> Then the next step would be the mechanical the air conditioning to get rid of those. >> Mhm. >> And >> so that would probably be almost the second phase. >> This is probably the first phase. Air conditioning would be second phase,
>> but that can also be something that you throw into a budget for Yep. next year or the year after whatever that piece looks like >> because I got a feeling it would all be mini splits running around this place. Isn't that that kind of what we
>> had that half million but it still was pretty good. >> They've got the water goes out the side of those too outside those. >> Yeah. >> Well, if they put them up roof rough or usually you got your own your own.
light thing is I don't want all that stuff running down front to the the aesthetics of it, >> right? Being >> figure out a way to hide that. >> It's pretty hard to see unless you're away. >> I think >> so.
I'll I'll make that motion to move forward with >> second. >> Second it. >> Second by Chris. All in favor? >> I opposed. >> Motion carried. >> And you'll be in contact. I'll talk to you.
>> Okay. And then we have uh Okay. I got two agenda additions. So Jessica's got a security meeting on the 15th. I believe it's at 11:00 a.m. >> Get that. >> I'll be there for that. >> We'll be there for that. Okay. Some
secondly, Perry and I got contacted by Hannah about the internet and I've I've heard numerous complaints about the internet throughout the courthouse. So I know Ben you were involved in that. So I want to first thank Perry for taking care of
that and and getting after that. So what have we found out with that? >> So it was a it was a known issue. It was communicated that it was a known issue and there was a specific time slot given to those offices that it would a fix would take place. That's happens to be
this afternoon. Okay. >> Um it is an authentication issue. It's a little bit more of a background. Microsoft servers allow a specific authentication piece. There's >> one quick. Is it being turned off or something or >> No. No. The the offices downstairs,
Hannah's office and extens or extension. We're having troubles connecting to internet with being plugged into the internet. Right. Basically, the authentication piece that allows for them to connect uh is not reading their
authentication. So, it's saying that it's not a a good computer to be able to connect to the system. >> It's a known issue with Microsoft. Um there's a there's a separate thing that is being done with it. Uh in addition to it,
>> Travis has to be on site to do it. Uh there was some backend work that he had to do to make it to get it ready to get to be on site and today was the first open day that was able that he was able to do it. So, it is being fixed. It is being fixed this afternoon. It should be working just fine. Um, it was
communicated with them that it wouldn't this would be the date that it was going to be fixed and in the meantime they would just connect to Wi-Fi and there's been some different communication pieces there. Um I I don't know what the I think I understand that
if internet doesn't work. >> It was impeding the public health office from getting their >> is the major problem. >> I I think a lot of that might be more complaints than actual figuring out what a problem was though.
>> Okay. Well, we're getting that fixed. >> Yes. >> Is he also going to do finish the rest of the computers with the little key thing that Ben had us for a year? Yes. >> Is that going to be done soon? >> Yes. >> Okay. Did you know that?
>> Yes. >> Okay. >> That's what I that's all I wanted to make sure of was if we needed someone on site that we're going to get someone on site. Yes. >> So, it is being taken care of. >> Yes. >> Okay. >> So, Ben, thank you for taking that. Yes.
Appreciate that. And if there's anything else that that we need to change or or with just let us know so we can keep everybody working around here. >> All right. Um do we have any more on the
100th year celebration update? >> Have a meeting after this order of church. It's going to be a good time. Wayne's in charge. >> Wayne's downstairs. We'll see if he's coming back up. >> Okay. Uh, do we have approval for bills?
So, move motion made by Bo. Second. >> Second. >> Second by Chris. All in favor? >> I >> approved. Okay. >> What's that? >> Oh,
celebration. I believe um the 4 kids are going to dress in period outfits. They're going to be known by the build. So it' be fun to see that for club. >> We all made poster boards of the
offices. Those are getting printed. >> Do you think that's an event? >> Uh no. We're gonna have it's going to be an open house that day. So I'm going to open the courthouse for the day. um from like 11 to 3 or something like that. Uh
so people can get in and they can look at stuff. People that are here and able to want to show their offices off, they're only able to do that. Uh more than welcome to do that, I should say. Some people obviously won't be here and can't force them keep their doors open. Not going to do that. >> What's the date on that again?
>> June 13th. So parade starts at like 11, I think. 10 >> 10 or 11. I don't uh Finland. It it coincides with Finley Days. The uh courthouse celebration MC by Wayne kicks
off at noon here. >> Yeah, >> Wayne's got a speaker coming. So, um, Judge Peter Welty is coming to talk about uh the courthouse and is he was actually the states attorney here for several years um for a long time ago
during Richard's time. Uh, and >> there goes Ben's budget. Uh, >> uh, >> here. >> There's going to be a couple of food trucks. 71 Barbecue is actually going to be up here. And then, uh, the wrap place, the rap food truck that took over for Hippie Gone Hot Dog. They're going
to be up here and then they're going to move down for Finley Days afterwards. >> Cakes here. >> Yep. We'll have cake. Lot of cupcakes for everybody. We have shirts to out and to do stuff with. You work on those too.
>> Are you guys doing a Finley courthouse float? >> Me and Hannah usually do one for public health every year. >> Yeah. >> Um and we're going to be at the beginning of the parade so we can get back to the courthouse. >> We're talking about the hund celebration and I'm winging it. Hope so.
>> Sure. Okay, >> sounds good. >> What do we need to know? >> We're gonna have a meeting here as soon as you guys are done. >> I'll know a lot more after today. >> Maring up to the background and the history of
need to read going >> and you got some stuff. >> Yep. >> It's going okay. >> Perfect. Pause. >> That was easy. Yeah, >> Ben kind of hit on everything before you got up here. >> What? >> Ben hit on everything. Pretty much
breaking up here. >> Hopefully. Okay. Anything else? >> Motion to adjurnn. >> Motion to adjurnn. Second. >> Second. >> Second. All in favor? I motion carried.
Thank you very pixel.