start pledge Al stand very pledge aliance to the flag of the United States of America to the for stands one nation God indivisible andice for
all yes change it up a little tonight first it be office bill will be swearing in Council Members Brent buers Jeremiah Olan and myself mayor King all righty we'll start with mayor King
so you can keep chearing me sure if I can have you raise your right hand and repeat after me I Jimmy John King I Jimmy John King do solemnly swear do solemnly swear that I support the
Constitution of the United States that I support the Constitution of the United States the con constitution of the state of Minnesota constitution of the state of Minnesota and that I will faithfully and I will faithfully justly justly and impartially discharge and impartially discharge the duties of Mayor the duties
of Mayor of the city of sville the city of sville Minnesota Minnesota to the best of my judgment and ability to the best of my judgment and ability so help me God so help me God congratulations welcome [Applause]
back clearly we lower expectations all right this time we did you first last time we'll leave Jeremiah first this all set okay right you please raise your right hand and repeat after me I Jeremiah oin I Jeremiah Olan do solemnly
swear do solemnly swear that I support the Constitution of the United States that I support the Constitution of the United States the constitution of the state of Minnesota the constitution of the state of Minnesota and that I will faithfully and that I will faithfully justly justly and impartially discharge
and impartially discharge the duties of council member the duties of council member of the city of stewville of the city of stewville Minnesota Minnesota to the best of my judgment and ability to the best of my judgment and ability so help me guide so help me guide
congratulations welcome out [Applause] all right after just being in [Laughter] Washington we'll have you raise your
right hand and repeat after me I Brent berer I Brent Byer do solemnly swear do solemnly swear that I support the Constitution that I support the Constitution of the United States of the United States the Constitution of the state of Minnesota the constitution of
the state of Minnesota and that I will faithfully and that I will Faithfully justly justly and impartially discharge and impartially discharge the duties the duties of council member of council member of the city of stewville of the city of stewville Minnesota Minnesota to
the best of my judgment and ability to the best of my judgment and ability so help me God so help me God congratulations welcome after the meeting I'll have you guys sign these for um one for yourselves and one for our archives and G one picture thank
you all right got that out of the way now we'll do call order roll call starting May council person mayor Jimmy John King council person Craig Anderson council person J looking for approval of tonight's
agenda anything else from staff good one sove to approve motion Motion in a second Motion in a second to approve I fav have opposed that carry approval of council meeting [Music]
minutes was the last time we met regular meeting minut of December 10th 2024 anything you see on there you like I'll make motion approve we have a motion to approve do we have a second second all in favor say I I I oppos that
will carry that'll take us on the finance and budget we've got the accounts payable and the accounts additional listing there have any questions you can direct them to administrator [Music] shend I'll make a motion to approve we
have a motion to approve the accounts pable we have a second I'll second any questions or problems to see there hearing all in favor say I I oppos that'll carry that'll take us into motions in general business first item under motions and
general business tonight is mayor's appointments and meeting schedules mayor Kang has submitted his 2025 appointments and designations for your consideration the council board's commission meeting schedule is also part of this packet please note the November 12th meeting is a Wednesday due to
Veterans Day falling on Tuesday November 11th it's all in front of you if you have any questions or discussions not the time for it if not we'll be looking for approval of the uh 2025 appointments and 2025 Council board commission meeting scheduled as
submitted that can all be done as one motion yes like a motion to approve we have a motion to approve or a second second second questions or discussion hearing none all in favor say I I oppose that'll carry that takes us
to First American Insurance designation of agent and Municipal Tor liability ficia Nelson from first American Insurance is attending the meeting to give us an overall review of the 2024 insurance coverage and we discuss the municipal Tor liability options and when you're done speaking then we'll go on to
make our motions take it over good evening so my agency represents the league of Minnesota Minnesota City's Insurance trust which is the um insurance company that the city is represented by
um each year they take the gross earned premium from all of the cities and municipalities that they cover and they divide that by the losses that they experienced in that year and that's how they determined dividends and so this year the city of Stell um has a return
coming a return dividend on the premium that they paid um the Property and Casualty dividend that the city received was $669 and the work comp dividend was $ 7,334 um the responsible hiring planning and
training practices of the city equates to lore claims experience and there's an experienced modification that is calculated each year um and that is how they determine credits and debits system to your upcoming premium certainly
there's increases in rates that have to do with um the risk overall there's increases that you guys take by adding new property or having additional risks but the experience modification is a direct reflection of the the claims activity or lack thereof that you guys
have had in the previous years uh a a one is an absolute base Factor so that's not neither a credit or a debit that might indicate that there's been some claims in the past uh less than one is going to be that you've had so few claims that you're actually
getting a credit off your premium um and in your case your liability experience mod for this upcoming year is a091 so that's a credit effect on your incoming premium and it's a flat one for your Auto mod your
experience mod on your your commercial Auto liability so that indicates that you know there has been a claim in the last couple years nothing major because it's not a um a debit to the policy it's just or uh it's just a flat Char at this point we don't have the rates calculated
for 2025 yet we've been working all of those details out but um overall the league is is seeing an 8% decrease in both liability and property rates so that's great and as you mentioned about the Tor liability each year the city council
votes on Tor liability whether to wave it or not to wave the Tor liability limits what this means is that um typically historically the city has always voted to not wave liability limits and in doing so that means that a
single claimant that brings claim against the city could only recover 500,000 up to 500,000 of the city's $2 million liability limit and so my question to you is if you choose to wave it or do not wave it and do not wave it
is what you've chosen in the past that's all I've got got any questions for counc all right thank you for your time thank you so the first motion will be approving ficia Nelson as the city's insurance agent for
2025 we have a motion I'll make that motion a second we have a motion in a second all in favor say I I oppos that will carry second motion is to approve or deny resolution support liability I'll make a motion that we do not wave
the monetary limits we have a second do we do not wave the monary second have a second any other questions or discussion right right all in favor say I oppos that will
carry there that was simple you get to call Easy Peasy your no thank you for coming thank you for Mr well before before Al Le go this is just our public chance to say thank you we appreciate your response to any of our departments when we call with
either a question or in the event of a claim to um Leisa and her staff are good about helping us out um thank you apprciate that all right next item on the agenda yep should be the public hearing
annexation hearing the city of starville has been petitioned to Annex three tracks of land into the city a public hearing will be held this time to consider any comments objections to annexation uh I'm going to close the regular meeting now open public
hearing there I got my thank all right do you want me to read all three sites first or go through one at a time you can you can read them all at once and the motion can be all at once unless there's a um a problem with we're now on
the public hearing so site one is a 11th Avenue Northwest south of 10th Street Northwest owner I force Township I'm not going to read the whole legal description site two is 25167 Avenue Northeast Schuman Family Trust
Homestead owner Schuman Family Trust site three is 23.35% [Music] [Music] [Music] if not I'm going to close the public hearing back to our regular meeting High
Forest Township board approved this resolution to an next the above at their January 7th meeting bill and I were there so Council ask requested from us tonight is to approve resolution 2025-the Township extending the corporate limits of the city of Stewartville we can do
all three under one motion do we have a motion do we have any other questions before we go any further do we have a motion on these three sites I'll make a motion to approve the annexation do we have a motion to approve do we have a second second we have a second any questions or
discussion any none all in favor say I opposed that carries so that will take us on to our next in the general development plan update six
subdivision preliminary plat and Eddie if you would like you're more than welcome to take off appreciate it thank you all thank you for driving down General development plan update and six subdivision preliminary PL
GDP revision and replat schumans Business Park six the Planning Commission held a public hearing on 17 to revise the Schuman Business Park General development plat and review the preliminary plat for the six sub the plat consists of the extension of Second Avenue
Northwest from Quick Trip to the North End of the Schuman property this area will consist of eight Lots which are own B2 Highway commercial city engineer obti has reviewed the plast compliance with our subdivision ordinance a response letter revised plat
has been submitted by schumans engineer Dan or or will be attendance to answer any questions the Planning Commission is recommending approval subject to city engineer opul review so the motion is going to be approval of the revised GDP and preliminary plant for sh Business
Park six but now is the time for discussion or questions this is the area we just annexed at least uh H okay so it includes that area so is that Ro going to get put in right away or not just s of
curiosity there a ro going to be put in right away yeah portion of it any other questions for Dan or Jenna or Marv or staff so Jenna did you this actually Mark not Dan I'm feeling Dan
Jenna at the Planning and Zoning the motion that was made uh was made pending your review of their responses and and approval and I haven't heard anything I have not been had time to review their
responses so it has not been reviewed yet so your motion could be subject to her approval just like we did at the I'll make a motion to approve it pending her final
approval we motion do have a second second any other questions or discussion he none all in favor say I I oppos that will Carri thank you and forgive my
mistake Mike Sam what for the council this is Mark he actually is your um surveyor that does a lot of the work for the city so this your first time actually meeting him he's a surveyor for that for se he does a lot of the work
for the city actually well I didn't get tuned into that before so that's my fault so that takes us on to Personnel yes finance officer description and approval to advertise so if you guys want to buy you
can too I want St we can stay right yeah you I'm going to stay all right you're more than welcome to stay you're not going to make it to the end I want to hear you're not going to make it to the end of the meeting what's that I'll bet you make it five minutes I
think there's an item listen to as you are aware in light of Finance director strain moving on to homestate County the Personnel committee agreed to replace the position with a finance officer this was a position which was established in the fast prior to new bar moving into the finance director
position and which doesn't require Municipal accounting as we believe that is as limited applicants as it has in the past attached please find the updated job description for your review which is in
there and we'll make the motion it will be a motion to approve the updated finance officer description and to authorize the advertisement of same so get any questions or discuss question on this now was the time for that I believe Bill's already out ass
it yeah sent out previous notice to all of you especially to Josh and Craig and so Craig or Josh had sent some comments back that this made sense um and um it has worked in the past for us when Barb
was here and so we'd like to try that again then as we pointed out it gives a potential chance for promotion all right we're looking for a motion how long you going to advertise before Bill where do it advertise at uh
we usually do local for sure and then um we I guess it's up to city and then Facebook our all right approve motion to approve the updated
Finance subcription authorized advertisement second second all in favor say I I oppose that'll carry that'll take us into SE supplemental agreement Highway 63 humanum Drive traffic signal
project staff is been working with m. District Engineers is a followup to the traffic study ice report submitted in 2018 SE has submitted a supplemental letter agreement which authorizes and describes the scope schedule and payment conditions for Consultants work on
Highway 63 and Schuman Drive temporary signal design and safety improvements it is anticipated that these improvements will be eligible for Mad local partnership program funding for the construction of the safety improvements being implemented through IA
63 schedule would be to have the project designed and advertised for bids by July with contract approval in August the fee is hourly estimated that to be 85,000 including expenses and equipment so the council action
requested would be to authorize City administrator shimel to sign the supplemental letter agreement questions or discussion on that Brian looks like you want to jump in here and say the county will throw a bunch of money at this I'll keep that in mind like you
were ready to say that questions discussion quicker we get it done the better all right then we need a motion I'll make a motion to approve motion to authorize administrator shim
we have a second what all you guys got to do J you just put a couple poles in the ground and hang light there's a little more to this one um because the requirements um from the state there's not just a signal being
designed there's not just a signal being designed that is included in the description of the contract um and also in the description of what we are applying for the ltp funding for
interesting I'll second it by way we have a motion we have a second other questions or discussion hearing none all in favor say I I upos that Carri all right next item resolution
voter con agreement this is what the C wants to give us want keep during each election year the Secretary of State distributes funds to each County for election purposes State Statute allows for local governments to use the funds allocated for expend
directly related to election Administration homestate county is required to work with the local units of government to determine how the funds will be allocated within the county the city could allow County to retain all the funds staff is recommending we use our portion of the funds to offset the
costs associated with election judges and that we hereby disagree to allow omate County to annually retain all voting operations technology and election resources account funds received As I understood we're going to disagree
to allow them to approve the council action will be to approve resolution 2025 D1 voting operations technology election resources voter account agreement we have to put in there disagree we just no the resolution says
that okay questions is this a new rule I don't remember yes it is [Applause] so this is kind of like the Tor liability thing we have to disagree in order to get the
money in the past they just asked us um but now they want a formal resolution so motion I move that we approve the resolution disagreeing we have a motion do we have a second second we have a second any other
questions or discussion all in favor say I I opposed that also carries civic center updates H rack replacement there were multiple bits
submitted for the HB replacement for the Civic Center number one of Swicker at 11986 7 Matt mhler at 8,600 Superior Mechanical came in at 66775 and aarn came in at
84,3 staff was recommending that we use the lowest bidder Superior Mechanical to do the replacement so the council action requested will be to approve or deny Lois be superior man mechanical for the hbac replacement of the city center questions or discussion
when how soon will they start it'll be in conjunction with the roofing a coordinate coordinated effort between the two when they fix probably in May or June and these prices are good for the next 6 months they're not going to come back and say think it's have gone up so
there is a refrigerant change in this time frame uh we need to get going on this to get the old style which is what everyone is recommending to get the old because the new one comes in get the Kinks all ired out of it so they cannot
produce any more after 2025 but they can sell what they have on hand so we want to get going in this sooner than later to get that older style and we will have to store them probably pay for them up front and store them on our facility until installation time all
right I'll make a motion to approve Superior Mechanical for H vacor replacement one second so if you look in the the prices on there there are a couple add-on things that could possibly be added but with the low bidder that weren't enough and it's like the curbs
and stuff like that it could be $300 more per unit it wasn't that much of an expense but that was not included in this and we'll see at the time when we do it but it still puts them as quite significantly lower I'm the bid all right your motion stand Brent
yes we have a motion do we have a second second second any other questions or discussion hearing none all in favor say I I oppos that carries takes us on Public Works
equipment done yet I'm getting cold okay get the boss let's see staff is recommending purchasing a stand on spreader sprayer that will be used on all grounds and the curve lines in the
streets bid is attached is less than State contracted priceing for this item the bed there before you so you have any questions or discussions for public works I'm move to approve the purchase we have a motion to approve we
have a second second questions for discussion all in favor say I I oppose that will carry that takes is right out of the all this stuff Mar now we're
mayor staff and consultant reports permission to leave yeah thank you thank you all thank you tonight's marage report I hope everyone had a good holidays enjoyed yourself with your friends and fames had a good time we've
been gone for a while tonight we're going to send our sympathies to the families of Rex Kelner Roy Fritz Patricia k King Haron ranking and py car don't forget our winter sports
Tigers there are the thick of all their competitions too they're all striving to reach the goals that all the other teams have done so far so keep cheering them on they're doing a great job don't forget there's Bingo every Wednesday at the American Legion and Tuesdays at cars Bar and
Grill I can't stress this more that we we've been stressing stressing it for years and now you better do it is sign up for cold red that's the stfi alert system for when we plow the streets there used to be some forgiveness on this but there's no
longer going to be we've had many opportunities everyone in the public to sign up for it if you have questions contact us but I would get signed up for because we know it's going to snow one of these days so please do that Cheryl how they
sign up again can you tell everybody um they go to our city website right up on top there's a heading it says sign up for code red if they click on that it'll take them to the Ola County site and then there's a kind of a form that they fill out one important thing is remember
your password because if you want to change your notification um the way you're getting it email or text um you need to know that password and the other thing is um It'll ask for alerts that you want and
click on that and hit store Bell thank you y all right and my congratulations to Jeremiah and BR for once again get reelected well with that I'm done I go to City administrator's report uh
reports in your packet and then I've got an attachment this time and it's just for informational uh keep you all updated on um uh what sites are available development opportunities along the housing area as you know we participate in a Regional Housing Summit
uh this fall and so then Sandra went ahead and compiled all this information at least in an updated format so if you ever get calls um you can be aware of where a few things along these lines are happening around town all right any
questions for the administrator all right thank you Bill no Finance director unless you have something to fill in bill um no bill L was there um obviously we start working on the recruitment and
um try to take care of things um um our Auditors said they'll help out um wherever needed during the transition so that's good news for us and obviously they'll be starting uh in uh more thoroughly on the audit so that'll be
coming up next in our finance world all right thanks Bill Public Works director report uh there's a report in there one thing I want to discuss with you guys we had disced the plumbing in the control room at the Wastewater Plant uh bids did not come in
in time to get them put on the agenda but because this is a maintenance issue that we want to get going on a relatively time quick time frame uh we did get two bids uh the low bid was Joseph companies at 107,000 we've worked with them previously so we're going to
move ahead with having them come in and start tearing that control room apart and replacing stuff in there if you remember it's because of the conditions of the pipe in there that if we lose it could be catastrophic for that portion so and we want to do it during the low
flow levels which would be February be a perfect month to do it so Sean I have a question on here I see uh about the cleaning of the ponds in Maple Brook y didn't we just is those are the same ponds we got complaints about this past
spring or summer we've had on they want us to keep doing more more over there but I have spoken with uh Soil and Water as to what we can do at the time they built that there was some finagling going on between the fearson development there at
the time and that was all designated wetlands and they I can't remember exactly what they called it but they are not supposed to be able to mow and do all the stuff there that they want us to do so we are having a meeting with them tomorrow to discuss the things
we are capable of doing there and it's not to the amount that they would like but that's out of our control and that's been so that pond is designated different than the other ponds in tell we take care of well we can clean the Pondo which we did so we can clean the Pondo it's more the Waterway along it
and stuff like that they want us to mow regularly and we cannot do that they're telling us we're not supposed to it's in writing I know is that is that is three ponds the one that we're in questioning that the Maple Brook Association is that's the closest one to their Town
Homes then there's two other ones and that's the one that Tom graph has come and complained about mowing around and that's the P we're talking about no actually the one we're talking about right now was the front one closer to Highway 3 okay I when I read that I just
remembered okay and I couldn't remember which one you were side you were coming from because we've had comments on but that Wetland area does go back behind town so that is technically we not supposed to finish M that Weekly we they can control mow it as far as two to
three times a year to prevent tree brush and stuff like that growing but we are not supposed to finish M that they tell us okay we should probably put Tom in contact with [Music] them any other questions for Public
Works director here here none thanks a lot Sean tell the guys keep it up thank you city engineer Jenna you got a report sure um looking to bring our plans to you for
the CIP project at the next meeting for approval and setting asking to advertise and set the bid date um we are moving forward on Legacy um we do need some um instruction as
to parameters of what we are supposed to be designing sanitary sewer for um to go under Legacy um what our full intent of Outreach is going to
be um so that everything is designed correctly um that's kind of where we're at in that design um we start moving forward with the
signal project keep working on a lot of reviews and development projects and um we will be submitting the funding application for the lppp grant for that signal project tomorrow
so few things happening 11th Avenue there's no underground workers here J sorry got put storm in there we have to extend that box covert all right any other questions for the engineer thank you Jenna keep up the
good work uh Library director not here fire chief not here pool director's not here w oh fire chief's rotation got his report yeah that takes you got his
report just that recognize it was in the packets committee commission and board reports Chamber of Commerce uh you get a banquet invite in there and they've got Winterfest coming up in February they still got time to sign up
for the banquet Bill yep let us know and you and guest can end on our behalf for representing the city so all right probably within this next week so
okay Ed meeting next Tuesday Finance meeting scheduled right now no Library we don't meet until next month par board um last night um had a little presentation from
Girl Scouts about B houses that they want build and put up in a couple of the parks and learned a lot about PS and uh looked at officers
personnel only minutes Public Safety see the calls for service that all the 2024 calls are in there yeah Justin did want to go through
um past prior years prior years not past PR um I think he told me this morning that our calls went up only 100 call calls um from 23 to 24 so but he had 22 in there
so nothing too concerning okay all right Public Works ready uh no report other than to add what I mentioned about the housing study that is in coordination with the
county they're helping subsidize um a countywide housing study and then each of us ring cities get to play a little part of it of course then it saves us a lot of money because some of the base information would be the same for all of
us so the Count's agreed to pick that up and then we'll pay basically our prorated portions since it falls under development no report meeting coming up two weeks Transit advisory committee and you
got reappointed D thank you very much don't report Communications and the thank you for doing it we got a communication you got a message from Tim Penny I mon be coming up on the Smith no
well he'll be at the ready meeting right yep it'll be the main speaker does anyone here want to speak does our surveyor want to say anything just hello okay
you we have a motion to adjourn we have a second second we have a second all in favor say I I oppos first $125