order we'll start with pledge stand if you're able please pledge alance to the flag of the United States of America to the for it stands one nation God indivisible with
liy and justice for all what the staff want to singing Christmas carols anything to [Music] start all right guess not call or roll call starting on my right council person
Jos mayor Jimmy John K council person Craig Anderson council person Jeremiah looking for approval of tonight's agenda did you have anything else Bill we were going to move these guys up so they didn't have to sit for the whole thing that since there's not anybody else here before them I I put the order of
annexation cuz I kind of expected people okay I just said I was just going to see if there's something we had to formally do to do that move them up that works for me that's your Christmas present for the I wouldn't want to sit here all night man all right I'll make a motion to
approve the agenda we have a second I'll second all in favor say I I opposed Carri now we're looking for approval of the regular council meeting minutes of November 26
2024 we have a motion to approve do we have a second second that too any questions or discussion none all in favor say I iOS I'm standing I wasn't here
50 oh just REM it just brings me back to Dick offra days he did it four times and he answered every time in a r all right next we need approval of the
special truth and Taxation council meeting I'll move you through that a second questions or discussion all in favor say I all right oppose all right that'll take us to finance and budget got the accounts payable listing
there with the additional accounts and if you have any questions we'll direct them to finance director Carl they must be trying to think one up girl great well and on this note with this um the other thing that I would like to ask you guys is we will We would like to do a check run before the end of
the month since there's not another council meeting so if you would approve for us that we can run those checks and get that done at the end of the month all right separate motion or together together I'll make that motion to approve the finances and to allow the
what you call it second check run second check run yep second to that second questions or discussions all in favor say I hi hi oppos that'll car that takes us into motions in general business with Craig's previous motion we'll start with
the fire department 2024 cap see two of them there yep we got two we'll start with that we're looking at 2024 fire department Capital Equipment plan replace rescue 2 Accord
to the fire department's Capital Equipment plan in the 2024 budget rescue two is scheduled for replacement fire department went out and obtained two quotes pierce the queen emergency 4,270 at State Contracting pricing and
Heyman 200,000 is that like for a similar thing the two are similar items you know to to to be fair um there was probably some things that we could ax off the uh McQueen bid to get it down down to the
350 is range and we may be as high as 225 at when we're all done all turn key but we still think there's about $100,000 in difference um advantage to go with Hyman for but the Hyman will it'll handle all your needs that you're looking for should should be comparable
piece of equipment we're we're convinced of that yes cool the current rescue truck is a 2013 model will be repurposed as a brush truck replacing the existing 1998 brush truck after review the fire department committee has agreed to purchase a Hyman truck hman fire
equipment less the state Contracting pricing for this vehicle the acquisition will be funded to the CL Department Capital plan so tonight they're asking the council action to be to approve or deny the purchase of the 2025 Rue truck
looks like a pretty nice truck I scr too matter is what it looks like that 98 you put that on auction yeah I think the plan will be so this this this hman Tru full truck full disclosure probably could be close to two years by the time we Source the
chass you can get the box built so two years before it's in service after that when rescue two is in service our old rescue two will be then repurposed to a brush truck so that will take several months and once that is done then we will have a spare 98 brush
truck that will sell on Surplus or to a local fire department s like we did to rescue one when kind help us with that you know for someone local so this pricing once you sign the contract will hold for two years or whatever if it takes that long to build it good question I see on the on the
Pierce one they wanted like half done yes so um the uh $117,000 away the quote to spe right now is the is the the Box they buil on the back that will be that will be locked in once we sign the contract the F550
chassis that could be Su suspected change depending on the model year current pricing we think we can source that in six or eight months we feel fairly confident that there's not much of any pricing or a significant price increase but both manufacturers will not lock in the Ford Chassis price until
it's on the ground so all right I'll make a motion to approve it we have a motion to approve the purchase of the I rescue truck second we have a second any other questions or discussion hearing none in favor say I I
opposed that carries now we get on to your next one fire department authorization for SCBA purchase the CLE fire department is partnering with Home State County cooperative to purchase SCBA equipment this Cooperative agreement provides
access to State contract and pricing uring cost efficiency for the purchase the department is already familiar familar with these scbas and they are the same brand as the current equipment this compatibility will enable parts replacement ensure a seamless transition
the Scott scbas come with a lifetime warranty and a 15-year operational lifespan funding for this purchase is available through the fire department's capital budget additionally Public Safety aid funds stoling 299,792,458 so we have two motions on this one
approve the resolution 2024 D authorizing entering into joint and cooperate agreement for purchasing of self-contained breathing apparatus second motion will be to approve and deny the purchase of the scotch fbas is that an item that you guys were working on trying to get like
some sort of joint grant that just kind of fell through it did so that was with homestad County all the M departments around us and uh made a gr Rider yeah we just didn't get it this time around the goal is what we what we ended up doing
is scaling back our plan and as a result and uh so what we're looking at doing now is outfitting engine three truck one and then also engine two but leaving engine one with what we have currently with the hope that there might be
another Grant out there that we can use for air compressor and then also to out fit the final engine so you to pack is 141 246 what it looks like you can use that could you fly use that out the 299 or on
this other money you got is that what your plan is you're going to take it out that 299,000 you got yes look a good idea y any other questions Josh no well look for motion on the first one resolution 2024
authorizing joint Cooperative agreement for purchasing of self-contained Duty make the motion to approve that I'll second we have a motion in a second all in favor say I I oppos Carri second motion will be to approve or deny the
purchase of the Scott scbas to approve motion to approve do we have a second second we have a second all in favor say I I opposed that also carries thank you you guys are more than welcome to stay the rest of the night or you
leave if you want on that note thanks for yeah great work thanks for the making work for bu so appreciate it I'll stay for a little bit all right let's back up to the
orderly annexation agreement as you are aware we held a joint public hearing with the high Force Township on November 12th to receive comments from the public the high Force Township board has approved the resolution amending the orderly annexation agreement to include certain property north of
I90 so the council action tonight would be adoption of resolution 202 24-20 a resolution to the office of administrative heing a joint resolution of the city of stvi and high Forest Township designating an unincorporated
area as in need of orderly annexation and conferring jurisdiction over set area upon the office of the administrative hearings pursuant to Minnesota statute 41532 and the terms of this agreement motion read that on back
so is there any questions or discussion on the orderly annexation if you have any that was a good time to ask no I think everything was answered at the meeting okay no I'm happy with it
okay all right need a motion I'll make a motion to approve the order of the annexation agreement we have a second I'll second we have a second all in favor say I I anyone
opposed that carries thank you now next item will be proposed liary expansion approval of layout plan staff has been working with the Architects on the two main layout plans for the proposed Library Expansion
Project these are included in the attachments along with the library board's recommendation that's in the minutes of recent board meeting this recommendation centers around what we've referred to as a flip where the current Library space would become the community
center and Senior Citizen Space and the new construction area would be the new library space the next step after this will be the selection of a construction manager similar to the process the city utilized for the fire
station the selected CM will then work with City staff and the architect and interested board Council m members to hone in on the final revisions for the final layout plan and then that can then be used for final estimate construction costs while the project will still be
bid out this will provide the city with a budget parameters that can be worked with pending final city council approval questions discussion on this he looked at the two plans say option A and
B2B you any questions no I think uh flipping it makes sense you any questions I like it um no we discussed this at the library board meeting and everyone's it just made so much more sense when you
showed it this way so actually see well the mo we need a motion to approve and I and do they need to you're hi by tree but do they sorry um A major benefit to this um
the B2B um is both logistical um in that you could do the full construction of the new library space move over then do the construction of the uh for the Civic Center replacement um without any kind of interruption without any major
interruption in library services this uh the B2B also preserves uh the green space behind the library um for uh potential future project see we're not in good good hands toight you can keep you
tricks all right do we have a motion I'll make a motion to approve the motion to a second second all in favor say I I I opposed that will also
carry so we move it on down to Minnesota Pollution Control agency really oops excuse me be thinking about one or couple of you or leave Jemiah in charge um to be a council rep so as we look at these next two steps of uh selecting a
construction manager and um then as we work on a final revision of the plan so that you all are part of it and it can be any one of you it can be all of you so be thinking about who might or not be a part of that congratulations
since didn't even have to draw straws that all of if weed all right thank you for that bill that takes us to Minnesota Pollution Control agency nbca with their ms4
notification the city has now officially been not ified and being identified as an ms4 Municipal separate storm sewer system by the mpca which is the Minnesota Pollution Control agency according to and subject to Minnesota
rules and law the attachment provided you with a copy of the letter and a summary of what ms4 means this will involve a permanent process and will also involve the responsibility and educating City Residential and Commercial and Industrial residents along with the establishment of
monitoring and control requirements for all Property Owners to abide by the mpca will be working with the city for these future requirements and provideing the guidelines for the stage steps of implementation and compliance now this was presented for
you and yours and the community's information Jenna do you have anything you want to add to this designation um are you the subject M matter expert on no I'm just curious cuz isn't it we
already do this stuff right we do a lot of it we don't do all of it and we don't document it um and now we need to document it and we also need to go and inspect things so there's a few more steps that are going to be
required um and there are some people in my firm who like do this every day they just storm water all the time wow so yes they are subject matter experts I'm a we don't
really I'm just thinking going forward with CIP it doesn't the way I read it it doesn't seem like there's anything overly different that we'd have to do other the documentation I can understand so they know exactly what steps are being taken I don't see how this helps
filtrate any better if our stor storm servers still go straight up it's up to us to police it yeah so we're supposed to do more monitoring and Poli and controlling so now now we're responsible for when a developer or a
site comes and gets built upon that after a rain event we have to go out and actually inspect it to see if they've had a discharge or they've had something go wrong and we have to document and tell them to fix it and put in penalties
or whatever make them fix those things so what was it a month ago before we got this how did we handle it have we didn't have to enforce it they did so this is saw just a bunch of BS on
paper any up um and technically if you wanted to really look at the requirements of being an ms4 someone could have said we were one like 15 years ago but nobody pointed it out
is this something our like Dylan or somebody can do this is definitely something Dylan and Sean can help take on once we get it set up so the main thing though is just that you got to be diligent because if something if there is an event and something gets in there
then we're more responsible or they're going to put it on us for not catching it basically or not not following up or going to do some of the gpsing to meet the you know we got a GPS storm tore outlets and all this stuff so he's going to work on some of that in the offseason
we put so much on him this first year I told him I'll work on the reporting and we'll work together doing it but we're going to split it up I'm not putting that whole thing on Dylan's had so much throw on on this first we're just want if our guys can do it y well we're somebody else we're not going to bring somebody new on board so one of the
requirements is to have the exact location of every discharge or every outlet that we have and know where those are and then to period Ally get it documented that you've gone and inspected them through the year so
that's that's just one thing Craig you are right we do and most of the stuff we do anyway yeah I mean if we see stuff that's plugged and whatnot we take care of it we unplug it and do it now there might be some that are out in areas that we don't get to that often that we're going to have to go check and Report now but if we see something we generally
take care of you they clean know and a lot of this can easily be taken care of with GIS um where with our the gis system we can help Dylan or even Dylan can likely write it himself but he can write a
quick program where whoever from the public works team can just pick up their phone and when they go and clean out an outlet they can actually just go put put their not take pictures and put their notes right into it put right in the it's already in our documentation and
we're done and there is it's in there the format's already in there so it's just us learning the G stuff is amazing it's going to come down to education and just being structured enough and making sure we do
it interesting all right thank you other questions for discussion well there's a big educational piece for Citizens um of course we don't want them dumping oil or changed oil things like that changes there you weren't supposed to be dumping oil down
your another one grass clippings yep that is a responsibity shoot out the street so every year we have to prove as the city we are running an educational event or doing something educational to the public so whether
that's putting flyers in one of the utility bills or heck during one of the um uh the Wednesday night events having a actual booth that says you know just
with a banner that says hey don't put this down your drain couldn't you put it on Facebook we can put it on Facebook but but again it's just it has to be documented so it take bring up at du you want we can put a sign up at the DU
whatever it just has to be documented prove that you're doing proen that you're doing it so that when you get audited which yes they do go around and audit the cities that got approve his
job yep um then it's like the guy who inspects air compressors right so you uh they do go through have the Audits and um make sure the cities are doing their
due diligence on everything so um you just it's documentation as well as everything else just like we have to document for our water when we're adding everything we add for our water when we're treating our waste
water it's now we're taking care of our storm water let what jerem myah insurance making sure this is nobody has to actually go around and make sure that the dogs aren't pooping in the storm drains like the infographic shows right I mean it's just you need to
make sure people know they're not supposed to do that yeah that's one of the public like education pieces hey Pick Up After Your Dog we tell Elon starts cutting back all the expenses P this stuff's gone so what do we do with the homeless people now yeah so we don't need any motion on that
we can move on really what are you doing no just this is just y it's going to be a work in progress looks like for this next year and I think the indication Sean and I had gotten was probably going into a formal effect first of 2026 but we'll
work with them if they start that sooner so as developments come in we're telling them okay we're still gonna make sure as you design look at these rules sense to me be enforcing
them all right got that one next one limited use permit iway 30 pass M oh it is time to renew the permit with menot for the allowance and utilization of the section of City Trail along
Minnesota's Highway 3 attached is a copy of the new Lup for the non-motorized trail in map staff would recommend the approval for the renewal through the attached City resolution that resolution would be resolution 2024 limited use
permit with M okay who's the expert on this one that I can direct a question to youville I can try we actually need a six page document to let us have people walk and run on a trail alongside of the
highway sits in there right away that's a trail we use so it's the section six pages I was just reading this I can't believe it and then the crosswalk wow I mean you talk about over regulating stuff my
goodness any I'll make a motion to approve that renew approve the resolution to renew second I'll other questions or discussion he none all in favor say I I
I opposed all right next item Master agreement and Professional Services agreement with SE SE Incorporated has submitted their standard Master service agreement effective 1125 with proposed automatic
renewal unless changed or revised by City request and then a Al letter agreement for Cle effective 1125 run through 12 3126 this language has mainly been a part of the supplemental contract with
the city in the past is now being presented as the initial understanding for all work and contracts during the year these agreements outline the responsibility and services for both SE and the city and working together for the coming year as a City May approve
additional work or additional projects a supplemental contract will be provided outlining that particular work which SE will provide for the city now approval authorizing City administrator shimel to sign Master
agreement and professional service agreement with SE in corporate uh Jenna and I were talking just a little bit ago a two-year renewal I asked her is an evergreen on the master basically it is if you know what
an evergreen agreement is once we sign signed until we stop it but we did talk about also looking at the supplemental at the 2ye anniversary of the other one correct the supplemental is a twoe so we can relook at the master
master every two years any other questions for Jenna discussion thoughts seems to be working me let we need a motion approve motion to approve a
second questions or discussion hearing none all in favor say I I I oppose that will carry year in financial request uh 2024 year in financial requests the council had previously
approved the cash flow needs for the water and sewer of 2024 projects recognize that retain earnings balance will be utilized formal approval of the use of the Enterprise designations and retain earnings should be
considered she got questions for Carla if you have questions or discussion on this because the council action is going to be to approve or deny the use of the Enterprise designated retained earnings this is just one of those the normal Enterprise designated funds that we do
on an annual basis and you'll see some other um Reserve designations that we we'll go through so it's kind of a business as usual you just see the budget in there uh versus the spend and then anything will go into our reserves that we do not spend there are some things pending on project um especially
like last year with the the sewer project where we were using some of our Reserve funds and not just cash flowing it all through one year I'll make a motion to approve use we have a motion to approve do we have a second
second all in favor for any other questions or discussion hearing none all in favor say I that will also car all right next it General business resolutions two res
resolutions on this one committing General and capital funds to specific purposes and number two will be committing specific Revenue sources to special limited funds the 2011 governmental accounting standard board adopted gasby number 54 which deals on
how fund reserves are classified in the governmental financial statements and reports it is similar to the old designation Reserve terminologies have been used in the past the two resolutions attached are required as a condition of gasp 50 four number one the first resolution
committing general fund balances in the new method of transferring funds in and out of designated reserves that the councils have set up for specific projects or purposes and number two the second resolution will be committing to special Revenue
funds to is to document what funds the city has approved either by legal requirements or Council approval to be treated as a special fund okay same deal if you have some questions or discussion can ask Finance director
Carla make the Motions anybody have any questions what is it cable TV capital or so that's for all of your your meetings and um yeah so pay for
that any other questions or discussion hearing none the first motion on the first resolution is to approve or deny the resolution committee general fund balances for specific purposes and projects a motion make a motion to
approve that a second I'll second any other questions hearing none all in favor say I I opposed that one carries second motion will be to approve or deny the resolution committing specific Revenue
sources in the special Revenue fund motion to approve second second questions or discussions I do have one question for Carline this yes why why do they do this
like why do we have to break it down into that many of things and say that that's specific I mean our budget is going to allow us to spend on what we need and if we failed something so be it we don't have to this is something that barb had put in place and this is one of the things too that if you remember when
we did some of the capital planning with Mike buban he talked about our general funds and our Capital reserves he he talked about making it more broad making it more broad we and nothing really kind of changed with us we have these designations and they're all in there and this is just we've kind of gone
forward and use that as you can see in some of those that were highlighted in yellow like the parking lot the seal coat where normally we have a budget in there for 2024 those were a couple of those that we used that normal budgeting and that those were the ones that we reallocated for the library project we
we have the opportunity that we can take any of these reserves and you guys can take these reserves and you can say hey we want to use them for something else they don't have to be used for this and you can reallocate them to something else so maybe so you can reallocate it annually but you can't touch the money that's in there already unless it's for
that specific reallocate that you could absolutely reallocate it you guys have the opportunity and have the authority to reallocate it if you need so this is just a business transaction again any basically yes okay well we already did have the set the motion in the second we
get a motion in a second that's correct all favor say I I oppose that also carries all right next item will be 2025 final budget and 2024 tax levy number one we're going have two on here
yet two resolutions again number one is the approval of the 2025 budget after discussion is held the 2025 proposed final budget is 11,879 1814 and the number the second motion
we'll be making after that is the TRU and Taxation presentation was held December 2nd to receive public comments concerns and additional in September the council certified a preliminary Levy of 4,8 78,500 plus the pool referend of
141,142 the council May certify this amount or a lower amount as a final Levy the attx resolution shows that revised Levy amount is presented the truth of Taxation presentation was 4 million 7
95,9 35 the certified final letter needs to be adopted Central County H before December so discussion anybody see anything
else that they'd like to discuss how much time is left on the pool on the fireball uh the pool is 2026 that will be done and the fire hall I believe is 20
33 any there questions we'll move to approve the final budget for 2025 we have a motion to approve we have a second second all in favor say I I I oppos that one carries next motion would be to
adopt resolution 2024 d a resolution approving 2024 tax levy collectible in 2025 to approve that have a motion do we have a second a second questions or discussion on that hear none all in favor say I I
opposed that also carries 2025 be schedule finance committee has reviewed all fees and revision history proposed changes are highlighted yellow on the attached sheet input was also
sought from department heads and City Hall staff the committee discussed updating development fees many of which have remained not changed since 20 or excuse 2004 it was recommended that the full city council be involved and discussion regarding these fees an additional chart
and Community Compares are attached for your reference and further discussion so that being said I'm sure you've gone through the other fees and adult entertainment fees and animales and stuff and the changes no we got to
go to the development fees just to give you guys a little bit more background on this um when I was up at one of the at the finance director's conference one of the things that they talked about actually had a whole class on was how cities leave a lot of money on the table a lot of things that we
look at you know within our normal our normal budget we look at and we are doing as a 3% increase we look at increasing you know um within our salaries within our benefits and all of those things but we don't look at these fee schedules enough and one of the
things that we really could do that would be advantageous so we do not have to increase our ly amounts as much is to look at these and kind of look at a cost of living increase on our fees on an annual basis so that's kind of what prompted me to go back through all of these fees and kind of put all of this
together for you guys to take a look I did not know we had an adult entertainment fee yep I'm in the rears all right well let's have a little discussion on the all these development fees U my discussion on that that they
had H car Jeremiah all we ever talked about is affordable housing affordable housing we go to deals on it all the time I feel this is just adding to the affordability of housing in a community at our time when we're trying to bring developers
and stuff into this community there's already enough developers asking that we put infrastructure in and do those sorts of things like that before they even come in here or purchase the land I'm not agreeing with that either but Jeremiah
oh I can't I can't see us going in and putting it just speculating on someone buying land so you know so I definitely don't agree with that and I mean the fees have been what for how
long 2000 yeah well I don't what do you what do you guys bring up you're proposing to get rid of some of these no raising the development fees see if you look at this one here job this stuff up here like she's here's some of the okay I see
you're saying we're at 2000 and with inflation would be somewhere around 3,300 you know what I'm saying so that brings up 10,000 acre wack sack so in comparison um not that we want to
compare ourselves to register we actually want to be a lot less which we are um four sack per acre on this end of town in Rochester it's 42 ,000 per acre just for the sack
but there's a whole list ofer I not and there's this 42,000 the cheapest per acre for sack in Rochester I believe is 8 to
9,000 per acre so why would you want to build there so so yes we are very cheap compared to theirs and we should not be looking at them exactly but they have
been climbing theirs due to their costs so um so we'd be looking at inflationary according to this going from like 2,000 an acre to 3,300 I'd be perfectly fine with that not at all not at all you don't think so
all you want to keep it I don't know if you keep it you got nobody knocking the door right now to develop well okay so I agree with what you're saying but I when we have special project projects come up there's certain times that we convene and we'll wave fees you know I mean depending on what it is so if there's
some projects that should be coming in at retail you want to start that deal that's like an alari is once you start it how do you stop it well I mean I can I can go both sides of this I could argue it either way I understand you want to bring people in but I also don't know that you got to be able to it's got to be ballpark it's got to be so it can
be under but it's you can't just sit for 20 years and keep it the same price and just because someone that's going to come in and wants to develop is going to complain I've been selling food to this country for less money every 20 years and I keep doing it it's for the good of the
community I I just don't see where this is going to add to our every fee you add on makes the developer pay Craig the developer will pay it when he's going to pass it right well and I see that point too and I do think that we're way over regulated there's fees for freaking everything
that I don't like I'd love to see it toned out but I I also just I don't understand it's not we're still the same price 20 years ago and that is not a lure enough to have people running down here and wanted to build everything although we're doing
pretty damn good right now but it's not because it's 2,000 anre for sack that's part go ahead and throw 49,000 an acre out there and see if we get well I don't that's insane I mean I I'm realistic about it but I also think that there should be I mean there's there's
realistic room for change on things and there's certain areas where I I don't know that that's the main the main thing it might be part of it you're right but if somebody walked away and said um but screw this sack is 3,000 an acre we're
we're gone I'm going to go to chadfield that's wack that's 3,000 3,000 3,000 that's 9,000 33 3500 is $10,000 see these other CI each one of them is that not just one number no I understand that but I'm looking at it so but like Shield's 3,000 and 2000 Cass and 2000
2000 Byron's cheap for sack 13 and other CH cheap for both is that why they've got maybe more development than we do I mean if that's the case I'd be all for it absolutely but I think we're crazy not to open our eye I open our minds and at least look at what we can and can't
you you got to put the numbers to it now if you're looking at buying two acres it's not a big deal if you're come in here and buy 40 or 80 acres to bring in add on another 10,000 on top of the price of land see how lucrative that is for you I know but if you're I mean
you're talking about making raising a price of something that's 20 years old I mean it's not only wish gas was what it was I don't like bringing up I don't like raising anything I mean I I'm against a ton of governmental stuff but in the same sense you can't just be
held down either I mean just cuz someone me nobody's complained I'm not they're not complaining they're just not coming here would we be able to put on like a sliding scale so if they've wanted one or two acres it's this and if they wanted 10 to 20 can we do you don't want
to start that game either no that's true I can see that so build stub streets all over this town some municipalities do it purely by the connection and so they divide it out
by the each and it doesn't matter for the acre um here you guys do a connection charge and your connection charge is actually very very low compared to everyone else so your developer is paying the set
whack and Sack per acre and then that Builder who's building a business or a house is paying that connection charge while en and cassen they're paying a lot more for that house
to get installed at that connection charge than they then the developer is paying for that acreage to get developed yeah ours is 350 compared to 1300 1688 like there's a balance
somewhere in there I guess the difference in my mind we right or wrong is you can put any number you want on this it goes to the end user the person trying to purchase the home in our community it does but I'm not saying the developer won't come if we charge them
49,000 an acre I'm saying that makes a a medium beginning home $400 and something thousand but in reality what needs to be looked at is how are as developments coming in how is your
infrastructure um holding up how is your plant holding up are you able to invest in it keep going because that's what these funds are supposed to do your whack and Sack is supposed to
be the um basically your onetime commitment charge or commitment fee to be a part of a user of this community and so it's does your plant have the capacity
or the system have the capacity to take you on part of Rochester there's big reasons they had to raise it up so high is their old infrastructure that leads to the first part needed to be upsized because of all the new addition that's been built on the outside we've spent
millions in the last 15 16 years on infrastructure correct we're in pretty good shape and Jenna it's still that infrastructure will still be paid by the end user every month they're still putting money into
the Enterprise fund correct yeah but there's still still going to be major upgrades that sometimes those monthly fees won't account for you know because a clarifier won't last forever
let's look at it another way I understand what you're saying so it does us no good to have a high whack and Sack if no developer comes to ever pay it to build here correct so now we're in worse shaped than we were before right so we have to
find some sort of middle ground and I'm not saying 3 $3,333 is the right thing and I'm not saying 2,000 is the right thing I am saying 42,000 is not the right thing for us certainly not not I think we can
agree that we should be able to take a look at this stuff I am saying we should look at it periodically yeah but the other thing to think about is if you're not raising these fees ultimately for the projectss that need to be done to support the city
City and you're raising the tax levy so honestly it's being paid for all by the taxpayers how many million do we need to stuff away in our Enterprise fund give me that answer how do we know how many million we need to hide in the Enterprise funds just sitting there always for a future project but that
we've been using them for we've been using them for the projects when they came up and those those funds are there and they're nothing's being hidden away in any place they're very visible for everybody to see and they're allocated to those funds for any of the things that need to happen there was there was
the hu there was the huge project that we had that we have the ability to pay cash for and then you are not paying the additional interest you're not paying all the add additional things you're not raising all of the funds and raising all these other things too and that was part of the things that we we were able to
see too and looking at some of the stuff with the comparison to other cities to where our fees are at as well so that's the ability that we you know are very forunate to have because otherwise we may be sitting in a position where we have to jump things way up or we're
we're borrowing a lot of money which isn't going to help either even that Michael had had suggested like he suggested that we regularly raise water prices and things like that on a on a scale so that we're ahead of the game on that and we were able to use some of this stuff to not have to borrow which I
think is fantastic and I don't want to be in a situation where it's all gone we have to borrow everything it's easier to do small upgrades than it is to do all of a sudden you fall you got to do a bit one right and I think we've been running everything as far as finances go pretty damn good here and I think we've been
doing a good job of hold of your ly part of that is because of these fees I totally respect where you're coming from I get it I don't want to be off pricing anything if it was to a point where people are going to say CM that wouldn't work either so we just got to some to us
to juggle the balls figure it out well maybe what you can do kind of touch that a between what Carl suggest than you all is each year when you look at the individual utility rate per unit then take a look at these and see if
there's a small adjustment that can be made similar so that adjustment stays current at a 1 and a half% or 2% or some each year and go that way because the flip side of those fees are if you notice Chatfield these last three months
of the year or four months they have a program now a promotional program to eliminate the fees to try to encourage some developers looking down there so there's both sides of how these fees affect development and things like that but it is crazy how many different
things there is a fee for though I mean every every single thing your nickel and died for maybe we can be super creative and have a one fee covers all boom and you come up with that number it just looks more attractive instead of saying oh Christ I got to connect now I got to
do this and pay for a certificate bottle no it could be creative take a motion on some of this I mean the other fees I'm cool with all the fees so looking at the regular hard stuff that we have on here uh like
sweeping plowing sanding fees like they just the the changes on them I don't see anything that's too crazy like he pointed out there were a few what I don't even know what an adult entertainment annual license is but that one's going way up what is that that would be for a pure pleasure if
they came to to yeah they're not even in town so we're just thinking ahead of time so there is hope and there's what is there some of these liquor license we have to have a public hearing or whatever on before we can raise them the off sale one does by
State Statute you have to have a public hearing before you could raise it so you guys could you know ask to raise it and then we could have a public hearing um you can only go up to I think $300 then if there is a provision that if you
provide educational training or if the property owner or business owner provides educational training to his employees we could reduce it $100 which it bring back down to 200 so State Statute really protects off sale liquor license from
Skyrocket and didn't you say that these wouldn't be fees that would really take effect in 2025 they wouldn't really take a fact till 2026 anyway because the 2025 fees are already set but this could get you on that discussion because you have to have them set pretty much now or
there something special to set them before October yeah well so theoretically this could license for just Li licenses oh that's the only ones that are set already right yeah lior cigarette those ones that we we've done
the applications now and approvals so this sounds like something you going to bring up at a workshop or anything because I don't think we can well you got to decide if we're going to raise or lower anything right now I mean that's why we're looking at these fees sches you can break it up you can you pull the
development fees and say let's look at this more at a workshop let's approve the rest of them as suggested or whatever what you need personally you guys far as the city of sville fees 2024 the ones that are allio yellow I can
live with that and then more further discussion obviously next year would be necessary I do think that I would not be in favor of approving the development stuff just giv the conversation we had tonight that I I'm not I'm not comfortable making a motion you don't to
change that that's my two sents that's your motion well I'm just no that's my discussion that I'm telling these guys right now yeah I think the stuff highlighted in yellow I think that all makes sense we need a
motion I'll move that we approve the fee schedule the highlighted ones in yellow and the other comes up at and defer the development fees to workshop I'll second that is that a
usual motion okay motion we have a motion and a second any other discussion or questions who seconded I'm sorry I hearing none all in favor say I I I
opposed that Carri next one takes us to your audit engagement letter attach please find the proposal from Smith schaer to conduct the 2024 year in financial audit and prepare the financial statement under all legal
compliances The Proposal is for 40,500 including expenses the fee increased 3,000 from last year included in the proposal is the work needed for the application of necessary documentation for the GFA certificate of achievement
Council had previously taken action directec in staff to obtain the certificate the certificate is a national recognition of the city's financial and economic status which will be used to determine Bond ratings and economic development tool any measurement of the council and staff's
financial management of public assets so the action requested tonight will to be approv or deny Smith sha for associate proposal to conduct a 2024 year end audit and prepare the financial statements gfoa certificate of achievement application I'll move to
approve that we have a motion to approve do we have a second second questions or discussion excuse me hearing none all in favor say I I oppos that car that takes us on to the warming House
iring of attendance in preparation for the hockey skating season we are recommending the following to the staff for warming house at meal Parks the Florence warming house will be open but no staff on duty contractual Services employees Jacob chop hiring
back from previous years Kent Larson and Steve TI new for the 242 five season James Hill and Bo beter Council action request is to approve the above
applicants um so we just found out that one of the applicants was in an accident and isn't going to be able to work so if you would approve what we have in there and then give us additional um leeway leeway to hire as needed
yeah questions I'll make a motion to approve those hires and to provide the leeway needed to make an additional hire second second all in favor say I I opposed that'll
carry 2025 election polling place designation new legislative changes include the need to designate our polling place each year the resolution of Dash will be for elections in 2025 anticipate that by next December we will designate two areas for polling
places as we are hitting our Max Capacity for one polling place the work of D County election office and determine where a second polling place will be held for 2026 so the council action requested on this one will be to approve resolution
2024 Das designating the Civic Center as the polling place for stvi residence make the motion to approve second second questions discussion hearing none all in favor say I I opposed that
carries Public Works purchase of M trailer as per approved 2025 Capital Equipment plan and the 2025 budget staff is recommending replacing the 16t mower trailer we have two local companies quote for the trailer Ferguson truck and
trailer S Sales a PJ Trailer for 9,950 Denny's trailer sales for 10,800 the quote from Ferguson truck and trailer is L B 16 or2 axle would you be able to hold the schedule around there too if you need to
yep 7,000 on so Council actually requested is to approve or deny the purchase of more trailer from Ferguson truck and trailer make a motion to approve second second questions or discussion caring none all in favor say
I I oppos that carries last I have letter support County land use plan as you may be aware county has initiated an amendment to The General land use plan in early November it had called for eliminating the current requirements for
cities to review and approve land use plan changes within an urban service area before the County Board considers proposed revisions staff has since encouraged the county staff that City should be provided a new provided a review opportunity and have revised the
amendment to read as follows when the county receives an application for a land use plan map Amendment the county shall notify any appal Township or city if amending an urban service area within two business days the township and the
city shall have 60 days or two regular meetings whichever is more from the date of the notification to provide a resolution of support or objection to the proposed land use plan map Amendment the County May Grant an
extension of up to 30 days for the township or City to finalize the resolution if there's extenda circumstances that occur the county shall have 60 days following a response from Township and City to evaluate the application and bring forward a recommendation to the planning advisory
commission and board Commissioners staff is recommending your approval to the attack letter of support being sent to the county board so that being said there is a motion do authorize a letter of support the state County
Commissioners so what you have there is a sample kind of what we quickly put together this afternoon um we might tweak it a little bit but it's kind of thej of things they had originally had an amendment to eliminate City or Township
input and so as City's got together to say there's got to be a way we can work together better so they agreed to revise their language to what was highlighted in yellow there and at least with um Chatfield Byron us
and I believe Yoda did take a look at it I know the other three we met we agreed that the revised language still gives us a fair chance to keep on top of it or or comment rather than be out of the picture completely uh Rochester didn't
agree um they had other feelings more strict um of what they felt they wanted or needed but um we feel it's a fair compromise so that's why I will send a letter of support up to the board uh for that questions or
discussion motion like the motion to authorize a letter second on second all in favor say I I host that also carries let's see that takes us out of
General business mayor staff assault reports mayor report tonight City like to send their sympathies to the families of Rita went Bernie busman Bruce Thompson and
Lee Pagel thank you to the chamber and Brer Bank St G Club First Farmers and Merchants American leion auxiliary Eagle Rock and are holding a community drive through donation drive for holding it on
December 4th 3:30 to 5:30 here at City Hall parking lot it it was very cold thank the grien for bringing the buses and turning the heaters on too we were out there and we that was a decent
turnout what day was that December 4th we'd like you all to sign up for cold red now it's winter time again that's the steri alert system that's the want to alert you on your phone or text or email if if uh you can bar get your
cars on the street do you are not signing up so they don't think it's kind of worrisome no they don't after last winner they're all and the way this one started out I mean it's pretty mild it's going to get here oh yeah there going to
be a lot of tickets all right from Council staff mayor all our citizens a very very Merry Christmas spend some time with your families and friends enjoy them while you can because you don't know when that
day won't be coming again and let us all remember and thank the good Lord for the baby Jesus that he's he's been on my side a time or two and he's helping us all out so let's all remember that when it gets time that's all the mayor's
got public or city administrator report uh reports in your packet you can see a lot of interaction with the state of Minnesota uh for obviously currently in this coming year um we're also working with them on a memorandum of understanding as I've mentioned in the
past meeting or two for the quick trip interchange and are working together on that and then um let's everybody we won't be having another meeting till January 14th
am one more State thing I'll have to come back to it keep going um any want to talk about maybe a possible meeting what the thing is let me get out of that one twoo um are you down administrator or you got
something I'll pass and then you can come back to me okay is that what you want to do no cuz there's a couple things we're looking at um land issues um future planning so let me collect those thoughts and move on and get the rest of the folks done okay that's fair
enough any questions for I collecting his [Music] thoughts Finance director Carly you got a report uh yes we have preliminary audit coming up next Tuesday so Angelie and I are working on the stuff for the
Auditors um getting everything done now going towards the final budget and going into the end of the year has to go to the county and to the state and just trying to have things um kind of set up in all our ducks in a row um to get completed um as fast as possible at the
end of the year here so see you now our next meeting it's not until January 14th I believe this will be your final report this is my final report yes Garla we'd like to thank you and we appreciate all the hard work you've done the past five years for the
community wish you great success your next job thank [Applause] you sad to see you go all right that'll take us to public work all right uh it's follow up on 15th uh mayor and I had met with Senator
Nelson she's agreed to initiate working with us on reapp for uh 15th funding from her side of it Senator representative quam's office notified us yesterday that um and he sent the form to us uh yesterday to start the work on
the house side for uh bonding request and then I guess we can all Lobby uh governor's office to get back on uh that list and we're going to try again here um to see if we can get that state funding for it so um that's it and then
on that land issue obviously we're looking at complex planning uh future planning of facilities and so we'll try to come up with some um meeting dates or things that could potentially be in the near future with you um to get some
possible action on that so we'll keep you posted thank you sorry is that all the collection we did all right other questions for either Carla or Bill all right thank you both Public
Works director Sean there is a report there I would like to get your guys' opinion as far as the leaf program has been pretty minimal what's been out there I said we would keep doing it until the snow hits stragglers but I'm thinking now we can just end it I think we better cut it off cut it don't just
put a cut off date it's never going to quit totally so okay I'm going to switch that over that'll be be done this week yep perfect okay and then the other thing is just the hockey rinks the guys are trying had good ice on it last week and of course last weekend ruined it but we'll just tonight the guys are coming
in again we'll try again sounds like this weekend might Ru it again not as bad as last weekend I don't think but yeah it's warmer again job security all right any other anything else for Sean any other questions or
anything you guys have done a fantastic job again decorating our community and our buildings stuff we thank you very much for that thanks know City Engineers report Jenna you got anything else well I also forwarded the request for the um
capital budget project information to bill um and I guess sh's lobbyists are requesting to have that information back before Christmas so we can get all of our stuff put together since it is due to the legislature at the beginning of
January so just so you guys know um as we bring it down to the floor and go and fight for you um on that part otherwise we keep
working on both projects now we're working on the 25 CIP project we're at about 60% plans um and Dylan is doing a review for us and and then we also have the survey
completed for um Legacy Drive and starting into that design have been in contacts with the BP pight line and we are also Contracting with um boring companies to get the soil
boring so we can get that design so anyway cool forward there as well as multiple meetings with develop ERS every week any questions J
nope thank you Jenna you Paul have a Merry Christmas have a merry Christmas too thank you is Nate really back there he is he is [Laughter]
yeah thanks for S sorry for not including a written report this this month um Cole in your stocking this year yeah for sure um since my wife's name is Cole I'll take [Laughter]
[Applause] it and um I'd also like uh we um were able between Saturday and Monday from from Saturday to Monday we were able to construct 302
gingerbread houses um we still have over a hundred that hav't been cleaned yet so if there's anyone interested in those we um how many did you say we built 302 how many got left a little over a hundred um
so and that just that kit just went live today so me oh okay that's usually gone away yep we're I it's a little slower than usual but also this is the calendar is weird this year so um uh but that's
flying along um and before the next city council meeting we will be having our first program of 2025 that's going to be a team puzzle race on Saturday January 11th and um it's been a pleasure serving the library or serving the city of
stewartfield this year um and I do want to shout out uh Charlie Brown who made a $110,000 donation for the library expansion um this last week so
wonderful any questions for Nate all right thank you Nate you and the MS have a Merry Christmas get that chunk of coal to you start little Play No player Chiefs report no pool
director report Tas committee commission board sen Commerce nothing packet CDA h m November 19th they in there Finance you ever got anything planned before you leave do you uh no I don't think so
Library Park Board represent here Personnel we need we'll need something soon so as we talk about Carla replacement so send out some meeting notices for you guys
to combine it with your schedule to make it easy plan zoning anyway Public Safety Public Works nothing ready uh minutes in your packet nothing spectacular we just
talked about development and housing again minutes in your pet more on their longterm planning Transit advisory committee Communications none in the p m motion please that feels good we have a motion
do we have a second second all fav say iOS [Applause]