pledge of stand flag the United States of America to the rep for it stands one nation God indivisible with liy and justice for [Music]
all on my right council person Josh council person BR fire mayor Jimmy John K council person Craig Anderson council person Jeremiah looking for approval of tonight's agenda Mo approve we have a second second all in favor say I I oppos Carri approval of
council meeting minutes of October 8th 2024 I'll make motion to approve motion to approve we have a second second questions or discussion n all favor say I
oppos that cares Finance the budget you got the C payable with the additional listing there any questions directly [Applause] I'll make a motion to approve motion to approved we have a
second I'll second discussion or questions hearing none all in favor say eyes opposed right they'll take us into motions General business first item under motions General business fire department by law change
St fire department has identified a need to compensate the chief engineer a key role that is essential to ensuring the maintenance and operational Readiness of Fire Equipment while to this position are already defined in chapter five positions section 54 supplemental
Department assignment subsection 5.4.1 chief engineer certainly does not have a corresponding paid compensation chief engineer role is to Monitor and supervise the maintenance of the fire department apparatus and certify Engineers drivers operators
primary responsibilities of this position are to serve as a firefighter and provide fire suppression emergency Rescue Services as needed formally recognize the importance of this role this amendment seeks to add the chief engineer to the Department's official compensation
schedule staff recommends that the city council adopt the Tas resolution amending the s for fire department organizational F laws include the chief Engineers compensated position in the department member compensation sched W change to the budget just relocation of reallocation of current
funds so Council actually requested to approve resolution 2024 bash amending the fa Department organizational bylaws to have the chief engineer position into the member compensation structure under Section
2.4.4 position pay scap I'll move to approve it we have a motion to approve second second questions or discussion hearing none all in favor say I I oppos Item B ordinance
am ad oper please find ordinance amendment to chapter 2 Administration and operations the amendment changes the salary of the mayor from , 8,000 council members from 4,000 6,000 per discussion and approval of the 2025 primary budget the last
salary change occurred in 2004 the change in salaries will go into effect January 1 2025 the Second Amendment is changing the time of Council meetings from 7:00 p.m. to 6: p.m. as you were aware this was changed earlier this summer to see
how it affected the general public and to date the city has not received any concern for the time first reading was held on October 8th Council action requested to approve ordinance 2082 24-5 and ordinance amending chapter two
Administration I'll make a motion to approve that we have a motion do we have a second a second we have a second questions or discussion hearing n all in favor say I opposed that
carries I SE Grant award legacy drag Northwest staff is pleased to announce the notification and formal letter is attached with this from the Minnesota State Department of Employment and economic development for the award of $1.1 million to stur to assist the city
with the construction expansion of the human Business Industrial Park new roadway and infrastructure improvements city is very grateful for this award as we continue our economic growth and development the council was very pleased with staff all the work they did do to
get good Grant everybody pulled together did a great job on that so the council action requested is to accept the award and to authorize signing the [Music] grant questions or discussion they actually be sending like
a packet of things that might include a resolution and then the agreement itself so all right so work on our act anyone want to make a motion make a motion to approve we have a motion do we have a second I'll second we have a
second all in favor say I opposed Carri item D Highway project Highway men. letter of intent M provide the attached draft outline listen to potential option the participation requirements proposed for
State Highway 30 in town Improvement project which is temply slated for construction in the summer of 2027 staff will be reviewing and considering the options in the outline and will be work with councel and mot considerations of developing recommendations for final formal councel
approval this is presented for your review and consideration for any additional input for the city and Men staff preparing final recommendations there be no action requested but if you make questions or discussion on this now the [Music] time and we we have the opportunity to
get back to that Tom Austin that we were working with and Cindy Morgan so if you think of something even Beyond tonight let us know so we can get that back to them for their review um one question came up already about the Roadway
Engineering and if it's a menot initiated project um much of that do we really have to cover so that's one question We'll be asking them um the rest is pretty well set planatory because it deals with our utilities for
our um Street lighting is there a way to get a visual of what this would look like cuz like I can like what does it look like when they shift that Center Line North to Fe like how was that going to yeah we can ask him cuz he had that rough draft
remember that great f one we had set up over um on the table so we'll ask you for that sure they [Music] electronic just a snapshot because at
the open houses they show the snapshot but if we can maybe down so I'll see what they've got we get you'll be doing our engineering on the light part or will they the lighting part the lighting we can do the lighting
for you huh we can do the lighting for you they said that they can do just regular intersection design but they cannot do decorative so for the decorative portion um it'll have to be
engineered so what do you think this 8% how do we get 8% of their project not sure about they're the 8% if they're saying 8% of all of engineering or 8% of
construction cost is the engineer but of the roadway construction engine oh 8% cost share of the roadway construction engineering so of the inspections basically so during the inspection
portion of it they're saying 8% of the total 100% of everything going on is the city y [Music] um I'm not sure if they're taking part
of the lighting cost or if you're going to engineer that and their charges on their get build thatting well there's the design cost and then there's the construction oversight engineering cost there's two
different portions and this one is construction oversight engineering costs um and I honestly don't know what well it says we got 100% of the design cost for utilities 100% cost
for City utility construction right but we we've already replaced the utilities and we don't plan on doing doing anything except for maybe moving a hydrant or two so there is not much for a design for us to
do but then there still saying 100% cost for All City lighting construction correct so what I'm asking is are we getting buildt twice on that we so there's design is one bill and construction is another okay I'm asking
you if is doing any work out we're going get so if SE is designing it you will get a bill for the designing of it wants for them too no not for them for Designing it so that 8% is for the construction
side we tend to use construction Administration instead of engineering because of the confusion that comes up all right check and see but yeah asking time a
little more detail would be great that is my assumption any other questions or discussion you think something get you got get that in right away um you wait up a couple weeks here
so CU When I told we're just presenting it to you all tonight so all right on to to the next one financi resolution for current Services according to Minnesota statute
44475 subdivision 3 and [Music] 42911 and city ordinance the city council can assess for onpa charges for current Services these charges include utilities and maintenance of properties past practice been charged YP paid
amount plus 6% interest plus the county reporting fee of 30 taach property owns have outstanding charges and have been notified their past few months you got the listing in front of you so the action requested is to approve resolution adopting special
assessments for current services do we have a motion that we have a second second question discussion hearing n all in favor say I I I opposed
Carri I'll take us on 2024 25 snow season snow hauling contract city of Starfield is advertised Snow Line BS for 2024 2025 snow season receive bids from bunell constructions
at 110 bucks an hour G Trucking at $15 staff recommends to award snow Haring contract to Yi Trucking do we have a motion I'll make the motion to approve it do we have a second second all in
favor say I I iOS [Music] car custodian position due to the approved custodi H attorney down the job offer and interviewed a candidate that
was selected for an interview but unfortunately was on vacation during that time frame it is recommend to approve hiring Jeffrey Janet pay grade 7.3 starting as soon as possible Mo requested is to approve the hiring of
Jeff J you [Music] talk I'm afraid to say yes I'll be in tomorrow paperwork to approve you a motion to approve we have a second
second all in favor say I opposed that car take to Mayor staff consult reports mayor report tonight cityal sen sympathies to the families of Jerry Cook Marilyn Havens
and health and wellness fair is October 29th from 9:30 11:30 at the center for active adults the F inhabit that unlimited banquet is October 25th check with Earth star for more details the United Methodist Church fall
Harvest Fest is October 27th from 10: to noon the Zion Fall Festival is November 2nd 10:00 to 1:00 don't forget sful chamber trick or treating there's 47 businesses that will be waiting for the little ghosts and
goblins to come tricking or treating from 2 to 5 on Halloween afternoon we doing it here again too correct MH get the kids dressed up get out supposed to be a nice day that's all I got take is the so you
administrator report uh reports in your packet and just want to reiterate a thanks to our engineering staff uh Jenna and her crew and then of course all of our staff that put together that grant to get a million dollars from the state
of Minnesota is um very um like I said before we're very grateful for that that'll keep uh growth and development going um as we expand our industrial needs so thank you to all and thank all of you for the support you give us um in
putting those together all right any questions for the administrator thank you Bill Finance director Carla I'm continuing to work on the 2025 final budget trying to see um
where all of those numbers are kind of aligning with actuals that are coming in and if there's any places that we can adjust things um as well as we're looking at different things coming into the end of the year looking at the fee schedule and kind of reviewing all of the fees going back on the history of
those to see when is the last time we've actually touch them some of them are 2004 just kind of like the council page so looking at that and looking at the numbers and kind of where things should be so that we keep um things in line um
I will want to at some point do a meeting with the finance committee just to have them kind of review all of them just kind of look at them to give an idea how we want to move forward with those uh you going try have that done before December or what do you think here
okay yuck work all right any questions for Carla all right thank you Public Works director report report in there just want to warn you guys if you see a big dust Club
coming at you down the street that's just the progr with as dry as it is there's as much going through the machine as what it's collecting but uh they're up and about and be hitting it every single day till The Season's wrapped up there other than that everything's status
cool all right any questions for Sean thanks Sean tell the guys to keep city engineer Jenna um we are are making progress on the 2025
CIP wrapping up on the 2024 CIP um for this year at least and we're getting into the season for applying for other funds
so some of those things we're going to be looking for our some funding for um the signal system that we're working on theou with mot for um and so that
will be coming up here in a month or two um so I'll be looking for that CU I will need a resolution to approve asking for the funding for that one anything come up again for 15th I or anything that'll
depend on the legislature so I have not heard if they will call for a b assumptions are they will but since they didn't get it approved and they got somewhat close all right any other questions for
Jenna can I add we want to look at some point in near future we have not extended out our CIP projects as far as so we've got through next year kind of dialed in because we know what next year is but beyond that we need to start taking a look and I mean we have some streets that need to be done but we need
to start we used to have a 5e lout and we need to go through that and prioritize again and get something short well we have a list we just need to prioritize it and maybe get some input from Council on what your priorities are
also yeah it's shortening up we're getting close to the end of water and sewer as part of these I mean we've got plastic and most of that stuff now we're getting down to where a lot of it's going to be either Mill and overlay or just doing the roadway itself we placed
most of the duct oil so that portion of um priority is minimized um and so now it's going do we want to go and evaluate all
the pavement surfaces and prioritize that way or are there different areas that you guys have actually seen that we want to call attention to or um kind of where do we go next we we've
got I would say five areas that need to be addressed at some point and put on a schedule and prioritized and then it's just a matter of you guys coming to an agreement which ones you think take top priority and then I'll I'll I'll play a little bit
of funding advocate for some of those because some of them will be state aid routes and and then we'll have to put them into when we actually have funding and when we don't so um lots of different reasonings for why we should
do things when but um need your input we used to do the bus tours I'm not saying we need to do them again or whatever but if that's a way of getting everyone to put an eye and figure out which ones were just a list
and you guys go look and it's nice to be able to narrate as you're doing those so you can understand the conditions you underneath of outling factors all right get us the list so we can get something set
up keep this good weather up probably look at this fall all right other questions for Jenna right thank you director Nate you got a report sure do um above and beyond what's in my
written report um we are I'm glad to mention the health and wellness Fair the library is going to be tabling at that event um so uh if you swing by we have a good chance to meet our newest employee Miranda she's excited to do Outreach for the library and this is our first chance
to do that also in November is D November as I'm sure Craig well knows and um it is we are going to be doing a dinosaur scavenger hunt in the library all month long and two dinosaur story times we're taking a year off from doing
a dinosaur them kit cuz I need to come up with new ideas so iow to take to get rid of all those pumpkins uh we still have a few a few left but yeah like they were uh we had to the demand was so hot and heavy on
the on on Monday that I had to make that uncomfortable call to the mayor and say if you could see make a return trip to the pumpkin [Applause] P any other things for Nate looks like everything else going
well you to work over there she doing great all right thank you no fire choose tonight director tonight Comm Mission and board reports Chamber of Commerce nothing to packet unless you got
anything p h Min October 15th you're in there therey Cooperative V out in there too Finance I don't know we're going to yeah soon as I get get it all put together I will get a meeting out and of
check with you guys to see when it works Library 're not meeting for another month next month nothing person nothing flying Zone nothing Public Safety
nothing special just looking to have a fun safe evening for the kids next week I think we're going to have a little bit of extra Patrol out and about so if everything stays free and clear and a bunch of candy gets going on everywhere are you really handing out
$100 [Laughter] [Music] bills work ready uh minutes in your packet there uh mainly talked about the housing Round Table we did and now the southeast
Minnesota League of municipalities is looking to do something similar so we might uh duplicate that program um in certain extent uh for the seml roll callard uh no no me this month
Transit advisory committee uh there meeting got uh postponed can so more Communications nothing C Council welcomes and encourages participation community members please keep in mind that
comments must business must ad dat privacy rules no employes name maybe please do not expect ask Council seeing regarding your concerns we also request that your comment minutes speaker will be recognized only once at this time we ask anyone who would like to address the
council to please step up to the podium state your name and [Applause] address G Johnson