--------- all right good afternoon everyone hi thank you for coming uh it's 3M we're going to call the meeting to order Mauricio thank you commissioner Joseph president vice mayor Lama here commissioner cyon here commissioner
viscara here may seetan here all members Pres great okay okay so the first item on the agenda is 2A it's a police department promotion ceremony Mr city
manager goinging up the chief please good afternoon honorable mayor vice mayor Commissioners Mr manager nice shirt thank you so much so I'm proud to stand here
today in front of um esteemed colleagues honored guest As We Gather here to celebrate a significant milestone in the career of one of our own since joining the sunny Al Beach Police Department in 2010 officer Brandon bastard has exemplified
dedication professionalism and an unwavering commitment to our community Brandon's journey into law enforcement is deeply rooted in family tradition his father Bernard Bard served with it with distinction as a Miami day
police officer for three decades from 1974 to 2004 following his Father's Footsteps Brandon answered the call to serve bringing honor to both his family and our department throughout his tenure Brandon
has demonstrated exceptional investigative skills and a Relentless pursuit of Justice notably his efforts led to the rest of multiple individuals in involved in a male theft and subsequent fraud charges earning him the title officer of the quarter
2024 his commitment to Excellence and his ability to lead by example have not only made our community safer but have also set a standard for his peers I'd like to call up Brandon to the podium please
[Applause] so today as we promote Brandon to the rank of Sergeant he's already rank so it's a little bit of delayed but um we recognize not just his past achievements
but also our confidence in his future contributions this promotion is a testament to his hard work leadership and the respect he has earned from colleagues and community members alike please join me in congratulating Sergeant Brandon bastard on this
well-deserved promotion we look forward to your continued leadership Brandon and dedication to Sunny 's Beach Community and once again congratulations Sergeant bastard so who's in to pin your badge hello
it's easier when you do your own it's easier when you do your own it's ay shirt [Applause] got a picture by
those two [Applause] yeah congratulations again uh we're going to go to the next it item we have a pretty full uh Workshop agenda sure next item is 2b red light camera program
update and statistical dat a presentation okay good afternoon once again mayor vice mayor Commissioners Mr manager so today I'm going to do a a short six-month um recap of our red light camera
program so you got to forgive me first time ever using a PowerPoint so I'm going to go over some um statistics but first a message from the police department we're delighted to announce the remarkable success of our red light camera program this initiative has
played a pivotal role in enhancing Road and pedestrian safety across our community the positive impact is evident as our streets become significantly safer for all residents and visitors building on this success we're excited to expand the program in the
future further extending its benefits and ensuring the highest standards of Public Safety we remain steadfast and our commitment to creating a safer environment for everyone this is a six-month breakdown of C total citations by
intersection from September of 24 to February of 25 so as you can see the numbers we're averaging about 2,000 a month violators um total for 6 months is 12,235
wow so we have the cameras at9 in Collins North and South 183 in Collins North and South 193rd in Collins southbound only um Northbound is blocked by the bus lane unfortunately and 200 block of Sony Boulevard
eastbound so is that more than we expected yes a lot more than we expected honestly with the with the the data that we' tested we we did expect it um to to be this
muchow so this is a breakdown of the rep repeat violators by month as you can see very little so which is a good thing that means they're working so I think the highest on here is 3.4% which is very very
minor relevant data um when I as of today more like two weeks ago there was um 3,639 notice of violations that showed outstanding and need to be paid which isn't much as you think we
get 2500 a month so in the past 60 days 2,995 notice of violations are now uniform traffic citations magistr hearings are held to dispute the notice of violations and for the month mon of
January 2025 we had three scheduled for a magistrate hearing and for February of 2025 we have we had 11 scheduled for the magistrate and lastly approximately
13.1% of the violators are Sun's Beach residents over the 6 months lastly we're proud to say our number one priority is always Public Safety but as of this presid presentation today there are zero reports of accidents caused by our red
light cameras good that's it okay that's that's really that's that's amazing so can you just for to recap for for those that maybe um don't remember how much are these um the typical violation and how much has this cost us if you don't
know then get me that information later so the violations are the violations are $158 for violation with $150 for administrative costs if they decide to take it to hearing which they have to pay if yes
okay and do we know how many we've had um how much it's cost versus how much we've um collected I the program I can answer that we're still doing uh cost benefit analysis but we can tell you based on projections that the money that
we're receiving covers the cost of the program right okay um much more than what I think we anticipated and and you said you'd like to Chief you you are recommending to expand the program yes yes we're looking to expand the program okay
great commissioner vcar this definitely exceeds my expectations init from when we initially began talking about it but uh you know data works right we did our study we and we're on track or maybe even doing better than we than we thought we would
so um so in terms of the expansion are we thinking like when Winston towers and or what where where are we thinking to expand it to um two additional locations um as long as I have your approval along
the manager's approval it's going to be 174 Street which is Winston Towers North and southbound and 167 Street in Collins North and southbound that's the big intersection you know on sun Boulevard and I I believe um that would be a a a
positive addition and we'll also increase our our initiative of what we're trying to achieve with this program are we thinking of putting any on the sidewalks I wish we could vice mayor did you have
anything I mean this is great in the sense that no accidents have been caused because of red light cameras I think one uh that was one of the main concerns and then uh it is interesting that um only 133% of the uh violations come from
residents so it is good to kind of have that deterrence and make people aware people that are not from the city aware that we do have red light cameras the way it happens in some of the neighboring cities where I myself know they have red light cameras and I'm
always super careful when I'm driving I agree sir if I may add I mean that that that 133% or that lower percentage it tracks with data too because we knew that most most of the vehicles going are are just flowing through and I I imagine
that 133% is going to be reduced as people learn their lesson right and um so we'll have fewer local local citations yeah most of the fenders are are not local and out of state out of
state wow okay um commissioner Joseph did you have any questions well I think president Trump will be happy that you're getting a lot of Canadian money probably commission commission no okay I I have one one uh follow-up question so
regarding um the data is it possible to track uh going forward of our residents how uh of the same people that we cap captured now do you understand what I'm saying repeat it it's it's not
possible for repeat violators no so but we can continue to track the percentage of residents as time goes on I see okay great job thank you thank you thank you all right Mauricio the next item is
2C uh procurement agency of the E award and the national procurement month Proclamation good afternoon I'll okay they're excited we are humbled to receive this award from the nigp Southeast Florida
purchasing chapter this award would have not been possible if it wasn't for the support of the mayor vice mayor Commissioners City manager's office City department heads and my dedicated staff I also want to recognize our chapter board members and
to the southeast Cooperative group for all the valuable network resources made available to us as I mentioned achieving this award requires strong teamwork that being said I would like to call up purchasing agent
Anastasia nefedova to join me to receive this award it is with great honor that we will now introduce our special guests who are going to presents us this award when I call your name please come forward this special procurement
professional a colleague and a mentor I call her my neighbor her presence here today is truly a reflection of the strong collaboration we share please help me welcome purchasing agents inra serouj City of
[Applause] Aventura it is my great privilege to introduce a person who has had an extraordinary impact in my career this next guest is my former boss on my first day she said to me welcome to the team
you will be baptized by fire and believed me she was not kidding she inspired me to reach higher be better and push my professional boundaries and for that I'm forever grateful please help me welcome procurement director Andrea lose city of
Hollandale [Applause] Beach if our next guest looks familiar to you that's because he was the city's purchasing agent in 2015 since then he's built an impressive career career taking on various roles
that showcases his expertise and dedication he serves as the purchasing director for the city of Boon Beach and also serves as the secretary for the nigp southeast Florida Chapter Andrew
rowski purchasing Director City of Boon beach I was actually surprised just now to see Brian o' Conor Brian OC Conor was actually my very first boss over 10 years ago at the city of North Miami Beach I started a long time ago um
thanks to Brian is that I'm in procurement I was a CRA um I was in the CRA division as an intern and Brian gave me the opportunity to work in his Department in procurement department and now Brian oconor is the purchasing
manager town of Davy so perfect so they will now present us the award hello uh good afternoon good afternoon commissioner um city manager uh Deputy city manager uh the southeast Florida
chapter of NP is a nonprofit assoc Association dedicated the advancement of the public procurement profession in South Florida region our chapter includes 454 individual members in Broward Palm Beach and Miami Dade Martin Monroe and St Lucy counties representing more than
90 public agencies as an affiliate of the National Institute of the public procurement and igp the chapter offers members the educational the professional development and networking opportunities that they require to efficiently and ethically carry out their responsibilities chartered in 1990 to uh
our mission continues to inspire our activities and goals to promote ethical efficient and cost-effective procurement um public purchasing policies and practices to present educational programs products and services for public purchasing personnel to provide a vehicle for the exchange among members
of the use of information about policies practices procedures products and services of common interest in addition to its chapter's activities the chapter also supports the South East Florida governmental purchasing group Cooperative Regional organization of government agencies that provide cost
savings and cost avoidance to member uh member entities by utilizing the buying power of multiple agencies when soliciting products and services in representation of the board of the southeast Florida chapter of NP it's my pleasure to
present the sunny city of Sunny Isles Beach the board of director agency award for our outstanding contribution to the chapter for public
procurement the city of sanial beach procurement Department was selected based upon the criteria established by the board including that includes geneves Genesis I'll I Chang her
name neighb uh serve as the president of the soueast Florida governmental purchasing Cooperative in 2024 and on the board for a total of 5 years Genesis also serve on
the national nigp task award task force and as the co-chair of the chapter audit committee purchasing agent anastasian nadova serve as the chapter communication and newsletter co-chair
this position is responsible for posting the chapter events and update on social media both Genesis and Anastasia participate in the chapter reverse straight show hosted at the city of
Sunny uh cor Springs Attendance and at all of the chapter meeting and but one of the monthly Southeast Florida Chapter governmental purchasing uh Cooperative meeting attendance at the co-op meeting
is important to remain current on the latest legislative and best practice impacting government procurement thank you um you don't want to do
this good afternoon right Andrea lose procurement Director City of Helendale Beach honorable mayor Commissioners and City staff thank you for allowing us to present this to Genesis it is my pleasure um so I'm going to go through her accomplishments because of the award
so the department amended the city code of ordinance to allow electronic bid submissions via the man in 2023 to make it simpler to the business with the city in addition to amending the city's code um to incorporate the Code of Silence
aligning with best practices the purchase order change order process was also changed from an email request to an uh digital form requiring two approvals DH and finance thus increasing internal
controls in checks and balances staff education and certific ification were also a Criterion in the application Genesis holds a master's in public administration from Florida International University and is a
certified public procurement buyer cppb which requires a minimum of three years in public procurement Anastasia received her public procurement associate designation from nigp which is the NPP PPA in May of
2024 and then lastly the procurement Department hosted how to do business with the city workshops in February and November of 2024 these sessions aimed to educate vendors on various essential topics including the process of vendor
registration receiv receiving bid notices understanding the city's payment and purchase order terms meeting insurance requirements and assessing information about Surplus items additionally staff frequently hosts internal procurement trainings for new
employees and employees who wish to attend the refresh their knowledge with great pleasure [Applause] congratulations to them first and then wait and then we'll come down to get a
picture with you all as well okay than amazing um okay Maurice your next item please okay next item is 2D Proclamation for women's History Month commissioner by commissioner ston
uh I'll start off by reading the proclamation and it reads whereas women of every race class and ethnic background have made historic contributions to the growth and strength of our nation in countless this recorded and unrecorded ways whereas women have played and continue to play critical
economic cultural and social roles in every sphere of Life Of The Nation by constituting a significant portion of the labor force working inside and outside of the home and whereas women have played a unique role throughout history of the nation by providing the majority of the volunteer labor force of
the nation and whereas women were particularly important in the establishment of early charitable philanthropic and cultural institutions in our nation whereas women of every race class and ethnic background served as early leaders in the Forefront of every major Progressive social change
movement and was former Alaska Governor Sarah Palin as the first woman to hold the governorship in Alaska and the first Republican female Vice Presidential nominee in the United States history has broken barriers and set new standards for women's leadership in the political Arena and whereas Governor Palin
championed economic prosperity and energy Independence during her tenure advocating for the development of natural resources and promoting ethical reforms including the passage of the Alaska gasoline IND inducement act which aimed to bolster Alaska's infrastructure
and energy sector showcasing her commitment to sustainable development and governance and whereas her leadership style and education to Public Service have inspired countless women to engage in politics and pursue leadership roles proving that a that with passion and perseverance women can achieve
extraordinary Heights and derive meaningful change in their communities and Beyond and whereas the 2025 women's history theme is moving forward together women educating and inspiring Generations highlighting women who have dedicated their lives to Education mentorship and Leadership now therefore
do i l Su fetan as mayor and on behalf of the city Commission of the city of s Beach Florida hereby proclaim the month of March 2025 as women history's month okay so um we are know politics can be especially challenging for women due to a combination of social
expectations gender bias and more women often face disproportionate scrutiny with their competence and Leadership societal norms and traditional gender roles frequently make it harder for women to balance political careers and family so it is an honor for
me to bring um this proclamation to former Governor Sarah paling she's going to be here in Miami this weekend so we are going to be in an event with her on Saturday um I'm going to be sharing with everybody the information of the event so maybe you guys can be there as well
um and that's it thank you thank you okay next item is 2E Proclamation for Pelican Harbor seabird station day Julie I'm gonna put you in the spot
thank you okay so whereas oh okay one second uh Pelican Harbor C cber state was founded in 1980 with a mission to rescue rehabilitate and releas release sick injured and orphan wildlife and to
educate the public about the importance of wildlife conservation and whereas s since it Inception Pelican Harbor cers Station has treated over 44,000 animals including Pelicans Eastern Creek owls
and and Poms averaging 2,000 patients annually and rehabil ating 150 species of birds and mammals and whereas the Pelican cber Station Works closely with federal estate and local enforcement officials including the US fish and
wildlife service Florida Fish and Wildlife Conservation Commission Miami day F rescue department and ocean rescue to ensure the well-being of native wildlife and whereas in November 2024 pican Harbor sea station broke
ground on a very big and new knew that we can't wait to be finished Wildlife hospital and education center along Miami Leo River expanding his facilities to an 8,000 square foot building eight times larger than his current location
to enhance his capacity for Wildlife Rehabilitation and public education and whereas Pelican hos station New facility will feature nine clinics a dedicated animal hospital and separate public and Rehabilitation spaces underscoring his Comm commitment to both anim care and
Community engagement and whereas Pelican hary Station offer various educational programs including behind the scenes tours educational presentations community tbling and free Public tours fostering a deeper understanding and appreciation of South Florida's native
Wildlife among residents and visitors and Pelican haros Station dedication to Wildlife Conservation has made an invaluable asset to Miami day County and a leader in C cber rehabilitation so we Proclaim March 12
2025 as Pelican haror seber Station in the city of SEL Beach thank you so very much of course thank you mayor vice mayor Commissioners community members it means the world to us to have your support to have your advocacy it's with the community members that spot the
animals bring them to us uh support our mission um it means the world to us to have the community support for over 40 years and we couldn't do any of this great work without everybody so thank you so much and I want to also add something uh we are planning to do an
animals release here in the city of sun El in the coming weeks uh like sooner than later uh of course like we will prepare and advertise that uh but it's going to be a beautiful H Community event and we thank you for everything that you do thank you thank you so much
thank you thank you I also invite anybody who hasn't been down to our hospital to please come and visit we're open to the public for tours um and happy to come and educate anybody about wild life thank you okay Mauricio next item is 2f the 2023
2024 fiscal year audit presentation honorable mayor and commission I'm happy to report that we've completed the fiscal year 2324 audit um there were no findings um we received the uh highest opinion which is
an unmodified opinion um we have our our senior audit manager Nicholas Nicholas Martin here um he's going to give a brief um overview of the audit um if you don't have your hard copy of your annual financial report I believe there's an
electronic copy that's attached um because he's going to reference some of the pages there thank you Tiffany and good uh good afternoon City Commission um so like Tiffany mentioned I'm Nicholas Martin with cbiz uh audit
senior manager um and tonight today I'm going to go ahead and present the annual comprehensive financial report for the fiscal year end in September 30th 2024 um I'm going to go ahead and and skim through the document and highlight certain areas so if we go ahead and start on page
one print it printed page one um this is the independent Auditors report um which is a a cbiz auditor report that's being provided within the document I'm going to highlight certain key key areas um it's it goes ahead and
starts off with saying we have audited the financial statements of the city of Sunny Isles Beach Florida as of and for the fiscal year ended September 30th 2024 in our opinion the accompanying financial statements referred to above present fairly in all material respects
uh this is what is known as a a clean opinion and the only opinion that the city would like to be associated with so go so congratulations to you all with that if we go ahead and turn to page four um this is the start of the
management discussion and Analysis uh this section specifically runs from pages 4 through 16 and I highly recommend if you're unable to read the entire document as as it's very lengthy you at least do take the time to read this section as it runs from Pages 4- 16
and it provides a very uh good overview of the activity and the performance of the city and it also compares to activity from the year before um this this section does provides you both with a quantitative and qualitative analysis
of the year um and this section is prepared by Tiffany and her team as well so if we turn to pages to page 17 this is going to be the the start of the financial statements uh the uh on pages
17 and 18 this is what is commonly referred to as the balance sheet and income statement however for governmental terminology this is this is what is considered to be the government-wide statements uh the city I I would like to highlight one certain item on this uh
balance sheet the statement of net position which is the the unrestricted net position as a whole for the entire city was $61 million uh which is a very healthy position I would like to turn to page
19 and this is going to be the balance sheets at the at the fund level um and one item I would like to to to notate here is going to be the general funds fund balance there was a total fund balance of $ 87.8 million of which of
that fund balance 62.9 represented uh assigned uh fund balance position which is available for future use if we go ahead and turn to pages to page 26 uh this is the start of the notes to
the financial statements so it runs from pages 26 to 66 and it's uh intended to provide a and to provide and supplement um much greater detail in regards to the the financial statements that were're just
discussed now if we jump to the towards the back of the document and we skip to page 112 um this is another auditor report um this report is specific to a report on
compliance a report on on internal controls and a report in regards to this the schedule of expenditures of federal wards as you may be aware the the city was subject to a single audit and a single audit is is required when the city
expends more than $750,000 worth of federal grants or state grants in this case the city expended more than $750,000 of federal grants if you turn to page 115 this is the the breakout schedule
the detailed schedule of the amount of of grants that were expended for by the city during the fiscal year 2024 of federal grants um and as a result of our testing procedures across these specific grants
and along with the the entire audit of the city um we were pleased to announce that there were no findings to to be uh reported and required to for us to communicate to you all today um so with that that concludes my conclusion and also i' like to provide uh Tiffany
Natalie and Brandon a special thank you for helping us conduct our audit as is a very uh extensive uh audit and it requires a lot of input and and assistance um from their team a lot of effort so I'd like to thank them thank
you thank you very much commissioner ston do you have any questions commissioner Joseph no anyone else no no mayor yes pleas can I just for a minute uh just real quick I wanted to say thank you for the audit I wanted to let the public know you know we hear from time
to time murmurings about our budget and transparency the truth is we have an independent auditor come in and look at all of our transactions and you have the final findings before you in detail so I
wanted to especially T thank Tiffany as the department director that was the first thing I wanted to say and then secondly we just had the award for purchasing uh that Genesis and the city received and I wanted to let you know
that as part of your direction we created the purchasing department and Genesis has promoted to be our procurement director so now we have clearly established the lines between finance and purchasing as a best practice in an
additional um I guess check and balance in addition to our having an audit performed year l so I'd like to congratulate both of them and thank them for all their work amazing thank you thank you very much so yeah so basically now it's going to be Jenna's job to make
Tiffany look good yes um if we don't have any questions and vice versa thank you thank you very much thank you okay next item is 2G the 2025
legislative update commission viscara do are we going to have the slide or no okay well we'll um we'll leave that for last but um so we're still relatively early in the
legislative process um but there's been about 1,900 bills filed and and according to the FLC about 500 of those uh impact local governments uh some of them impact us
some of them don't an example for is um there's a bill that wants to uh make uniform elections um in November so every two years according to the way we do it so that I learned that most cities
don't do it in November they have their own thing going we're we're in the minority so obvious we're not going to worry about those because they don't affect us uh and there's others that do but still there's there's many so we focus on um we just pick pick our battles and we focus on a few um let's
see some bills move um and some bills don't at this point uh it's still early so most bills are still considered alive and that they could uh go in uh either way but there are some on which uh we can make some cautious predictions so
I'll go into that I want to bring your attention to um to what's on the screen this is our legislative advocacy web page this is where we'll be tracking the um the bills that that we bring forward
uh or that are being pushed um you know through the advocacy priorities and uh so I'll be going through the ones that are already up and also the ones that uh we expect to hear uh later today okay uh um let's see I
but before I do that I wanted to talk about like the the importance of of looking at at legislation in a broad way and not just honing in on what one particular Bill may do because uh it's really a broader conversation and what
uh the FLC is telling us is that we're we're getting hit uh on both they call it on both sides of the ledger so there's bills that are looking to reduce our Revenue um uh and like the the business tax bill as an example they want to say well this is this is you can
cap it here there's only so much you can do but then on the other hand like with sovereign immunity they want to increase our liability you know if we get sued so we're taking in less if they if they succeed right we're taking in less and we may uh be able to spend more and and
the theory is that the way to fix that because here we are we're taking the hit we the municipalities and when you ask them well how do you expect this to be a sustainable situation if we have less money coming in and more money going out their answer is is simple for them which
is we'll just raise your military and and uh that's not a conversation that's comfortable for us but that's so that's always the tension right so that's why it's important to always think about these bills in terms of the larger context so um this is I I
can't read it but it's uh it's sibfl of's U legislative advocacy so we can if you Google it you'll find it uh so the first one is um is the first one that we put put up there that was about the traffic study that was by the city
manager that's not actually part of the session and I've been tracking everything else but this is actually one that I don't know um how to follow up so I would ask um that when we do the wrap up at the end of the session and maybe we can have a an update on where we are
with that um the next one is the immigration enforcement that was brought by by mayor San uh it it was I believe it was part of the special attension from from what I from as far as I understand it uh it's it made it all the
way to the governor's desk I don't know if he signed it he may have but it's definitely on his desk the uh prohibition on smoking and vaping which was brought by commissioner Joseph um it does not have a companion bill so even though it it's a it's a
bill that we that we support if it doesn't have a companion bill on the on the house side uh it's one of that's one of those cautious um predictions that we can make that it's probably not going to go well but stranger things have
happened like you never know uh it did receive its uh referrals to committees but there's been no committee activity and there's no companion bills so um it's not looking good for vaping and smoking the next one that we have is the sovereign immunity that's the one about
increasing our liability for for um lawsuits the uh the house bill has passed one of its committees there's been no amendments the Senate bill has received its committee referrals but there's been no committee activities so
that's good because if only one of them is moving and it's not moving a lot and maybe the companion dies a quiet death over there then that's that's good but but again you never know if if it'll start gaining movement so we'll watch it
but right now it's good news um for today I'll be um I put on the agenda the um the Senate Bill uh 50 which is the the
um uh let me see so we put it here we're going to have a resolution uh which is the one about the the coastal resilience and that's um there's two of them there's the the two the compan Bill uh and this would require the Florida uh flood hub for Applied research and
Innovation to develop design guidelines and standards for green and gray infrastructure while directing the Department of Environmental Protection to adopt rules promoting Coastal protection through nature based Solutions Etc um this one has already flown through the Senate all three
committees and they already voted on it it's all been unanimous 390 and then it's it's um it's passed its first committee on in the house so this is probably going to be a done deal by the time we meet the next time um and
it's it's moving very well uh the other one that's on could I just ask um because people are listening and maybe they don't understand what nature based Solutions are so could you expand on that just no I I I want to move on but it's we we've it's it's going to be up
there and I don't want to get in the weeds and that's a pun on purpose for you um because um I want to go through the I don't want to get into the into the details about it um so okay so Senate Bill 440 uh is another one that's
going to be um on here tonight it has uh that's the one with the pronouns it's got it had its first um it made it onto an agenda of its first committee but then it said it was not considered and on the house which is a similar bill it
has uh the committee uh references but it has no activity on the committee references uh let me see another one the other one was Senate Bill 1018 which we will be on tonight that's the homestead one it has had its referrals to its committees but also no activity and on
the house same thing refer referrals to committees but no activity um and I I don't know if I missed anything but that's the in terms of what have been our legislative priorities uh that's that's where we are
okay thank you that's uh really very helpful that you you were staying on top of it and that we have it on our website I think that was your initiative um and I think that really gets people a little bit more motivated to do what you've been asking for a couple of years now
yes we to get you know more involved and and so it's it's appreciated the work you're doing with the league thank you I appreciate but but I wanted to U throw in another one um because when we set our priorities we said the reason for doing that is to be able to do things
things between meetings and so after we had the deadline to um to to submit our items for the meeting uh there was movement on the business tax um one which I think is 301 and that puts the cap on what we can
do and I I didn't put it as an add-on um and and partially on purpose because I want to test how we how we want to do this um handle legislative priorities so um are you okay with the city manager's
office sending a letter which I already drafted um to um to the legislators and so it's not a a resolution yeah I'm very comfortable with it especially since you've already drafted it so you've already it's good to go got paid for the work but I want
to test how we do it right I I I want to test how how we're going to handle this so um normally my understanding was that they could just do it because we had already voted on the priorities but since the the meeting caught up to us I
just wanted to get um there any formal any any opposed no no okay yeah we're good so you can you can print my letter um and I think that's it great thank you so much okay mayor before we go on to uh
discussion items there is a a proclamation that we missed and it's for a purchasing month so if you don't mind I'll read it very quickly Proclamation reads whereas the land phrase for purchase is M mtum which
is defined as to buy purchase and whereas purchasing materials management professionals play significant role in the efficiency of both government and business whereas purchasing materials management professionals through their combined purchasing power spend billions of dollars each year and have a
significant influence upon economic conditions throughout the world and whereas the State of Florida has a solid commitment to promoting ethical standards best practices education professional development and research and whereas these professionals such as Genesis quas purchasing director for the
city of sonal's Beach and Anastasia nadova purchasing agent make it possible for local government to serve the citizens of the City by obtaining the goods and services needed to get the job done in a fiscally responsible Manner and whereas professional purchasing employees throughout Florida engage in a
special effort during the month of March to inform the public about the importance of the role played by the purch Professionals in both the public and private sectors now therefore do i l suction as mayor in the city and on behalf of the city Commission of the city of SEL Beach hereby proclaim the
month of March 2025 as purchasing month do we have it yes we do okay I'm G to come [Applause] down for I just wanted to quickly add that I
think one of the um um aside from questions and calls about condos one of the many calls that I get are regarding how to do business with the city and purchasing and how to become a contractor with the city so this is very appreciated all your Awards and hopefully you will run out of wall Space
by the end of the year thank thank you okay okay next item is 3C 2025 Holiday Lights proposal 3A 3A excuse me may I before we please I just want to correct
the record that the business tax one is is 503 not 301 okay thank you I knew you were on top of it honorable mayor vice mayor commissioner city manager City staff it's only March but it's time to talk
about holiday lights so our current contract with lighter up Miami expires July 31st 2025 with one year one final onee renewal remaining we have been working with our contractor diligently to try
and finalize this season's desire excuse me early for your review as presented which we'll go through um the slides real quick um the total cost of this year's design as presented will be $221,500 that reflects an increase of
$52,500 from the 2020 2024 holiday season cost of $169,800 what are what are we adding that uh so much more so I'll go through and I'll show you the big there's a couple key ones that are going to be the add-ons for that additional
$50,000 so these are this is our standard that's our entrance from the Leman Causeway and then we have the drive down that's southbound I believe southbound Leman caway after you come on to Collins Avenue and then that should be the Golden Shores entrance right there I
apologize I don't remember the street number the spot 174 pedestrian bridge that's the other side of 174 so first key Edition right here at Samson Park we have this star design so
that's an add-on this year um the piece that was in there last year the walkth through tunnel will be moved over to Heritage Park so this is an addition then yes ma'am this is one of the first key additions yes ma'am so entry into um Town Center
Mark there here's 163rd and then we get into Gateway Park where there's a couple new additions so our first big addition is our wow piece so last year one of our biggest complaints that we got was that the castle was gone and we didn't have a
showpiece in the center of the park this thing is massive it's 30 plus feet tall by 40 ft wide by 40t Deep so will stand out and it will be that piece that people are going to see from the road they're going to want to come in the park they're going to take those photos
and there and it's going to be that showpiece for our holiday season this year and then on the stage as well um the design has changed here a little bit we redesigned our trees to have some red and gold we have an addition of a of a sit through bench on the left and then
you have the snowflakes on the front of the stage as well so these are new additions for this year and that is Oceania Park Atlantic aisle entry and this is inter Coastal Park going
Southbound so these are all the same as they were last year pure Park the same as last year new addition uh your 163rd Bridge you have uh warm white lights snowflakes and then a wreath over our city seal and that's 163 going
Westbound and then at Heritage Park as well we have the addition we are redoing and it's been a couple years since we've had the wall with the lights on it as well as these wreath but they are added again for this year and then inside the park here is our walkth through that we had at Samson
last year it will be at Heritage Park this year as well again and then you have the c um the tree which has been redesigned again with the red and gold and then you have an additional manora on I mean additional drel on the stage as well and is I want to say if I
remember correctly it was 4T by 6 feet so it's quite large it's larger than the other two that are going to be at uh Gateway Park and then here is 172 and then 172 did you say manure or dral uh the manure we had it was there
last year the drle was the addition yes ma'am and then here is uh 172 in North Bay Road and then here is our pole designs and then here are your locations for our eight drel in the city for our
poll banners eight we weren't able to get any other dral this year there's uh did they stop making them this this is the purpose of the discussion what we're talking what we're sharing with you now yeah this is as designed provide us your
feedback um the goal of this is to get that feedback take it back and then bring this to you next month as as a resolution for approval okay okay do you still keep going okay and then now is the breakdown and this has all the add-ons where it goes down
to our total cost I added a new packet in on your on the Das for you um because there was a couple last minute changes that I was working with them up until noon today to get this done for you okay and then there's the total price for this year's plan okay uh
commissioner Joseph you want to start with your feedback well I believe last year we ended up with eight rles but we were supposed to have 20 originally from the year before we were told that there would be 20 we ended up
with eight so what's going to happen this year if I may mayor please please go ahead um if you would like more jles we'll take that direction um but if you could tell us where you would want them because to have more we just need to
know where to put them because we've now we we don't have any more light poles to put anything on so we're not adding light poles so something would have to go so if I can I can add because I I know what you're going is interestingly
on the one hand I got complaints that we don't have enough dral on the other hand I got a complain saying why does the city look so Jewish and not enough red and and green yes so is there a way to make it more balanced I guess so that the holes I
know that you know there's a pattern to it we did get that feedback as well which is why we came up with this presentation that that we presented to you so that's where the red got added in um because we were we did get a lot we got more feedback that it wasn't
christmy enough right then we have on the bridge which is good right that's adding to it I think yeah right those are the things that we added to to respond to those comments I did not get any feedback about more more drel I had one comment from a resident who lives on
159th Street where a dral was installed in the wrong location and when they went to put it in the right location than I heard from that Resident and then we put it back um how do you know if it's a wrong or right location for because when we approved it last year the goal was to
have two we have four entrances two Dres at each entrance one north and south at each entrance so the William Layman Causeway created did no place to really put one so they just randomly put one at
159th and then you know when we saw it we were like no it's supposed to go over there where did you where are you recommending just a mix and match you know just so the question I think was there we we ran out of poles right but the thing is if you have one ornament on
a pole you know you remove something so our previous agreement we purch just we those the amount of can the amount of pole Decor that we have is is what is in
our inventory per contract from previous so we don't give it back we don't give it back so we would have to add more and then we're just going to store these and not use them because I don't have any other place to put them I guess I could put them in a park or someplace where we've never had them before but that
requires adding electricity so you're talking about a significant cost difference how many more more are you I don't you see the the problem is we don't have much resident feedback so you know I got I got quite a bit of
Resident feedback last year um all of it very positive yeah after the fact though after no no I got it I mean as soon as it went up oh you're right but I I can tell you um last year we had Rabbi ker here and Connie I believe and we did talk to them even after the meeting told
them what we were doing and they were very pleased with what we were doing they did not ask for more they thought that what we did was well they had thought actually because they had heard what I had heard that last year there were going to be 20 throughout the city
which ended up being eight so you know but there's two um there's also the ones that are in the park so I may I sure rather than on on the polls can we add
something uh on the round you know that that's what we did so that's why you got the two on the stage at Gateway and the one at the stage at Heritage and I think there was another one those are the only ones that I have
in the uh the proposed plan the proposal okay the whole city is going to be white and blue the whole city so what what what more do you want it's not what I want I it's for me it's not I'm
advocating for residents it's not for me okay by you saying that that's not thinking of the residents well let's just rather let's do one at a time so did you want any other feedback to provide any other feedback to to Colin
so that he can come back with when is it that you need this answer on where they might be I mean the goal was to take the feedback and then come back to next uh next month's uh commission meeting but the contract doesn't expire until July so we have some time but due to
potential tariffs and Etc we're trying to work with our vendor to get expedite this in a more timely manner so let's put out a request to residents for what they would like to see on the polls no no I no I think that that's just adding too much what would you like to see what
would I like to see on behalf of the residents not you personally okay right so I would think um going down Collins if you have x amount of even amount of poles every
fourth Pole or something a dral or however it works you know you know or every fifth or sixth poll whatever you know just can you can you look at it and then bring back based on this feedback bring back a recommendation and what you think works well I don't know how many
polls are there we'll bring that to you with a cost yeah it'll there will be a cost to with that okay perfect anything else that's it okay commissioner ston may I yeah so um this looks good I like
the additions now can we you know talking about the palm trees specifically and some of the poles that have the blue can we mix it up and include some gold or some red as well where it looks Tastefully good because I want the colors to match it's hard to
match the the red or the green with the with the light blue and uh obviously based on on on some of the resident feedback if we could mix it up a little bit because I like the details with the uh Christmas trees with the red and the
green and everything but those are going into the parks and like special areas right the palm trees and the poles with the blue are prevalent throughout the whole city so if we could mix that up so we could take into consideration some of
the resident feedback uh I'll appreciate that very much okay absolutely if I can just add to that again um be we we'll find out I'm just afraid that the cost is going to be significant because we approved a style and that was
a multi-year style um so changing the palm trees all along the roadway you know we we were really given the direction to make it elegant and less Christmas so well this
this presentation to be balanced so I think that's some of the feedback which is why we added a lot of the red and the Christmas trees yeah but I mean the thing is that when you start driving right and you look at all the palm trees and everything it's like
that's what you see right to look at the Christmas trees you're going to have to go into the parks and I I love the Christmas trees and some of the other you know additions um just trying to see if we can mix it up a little better when we're not talking about you know going
into parks and so how about this how about the the the gifts that we have in the front as you enter if you can make have some color in those yeah okay see where we can the colors can I just before we close this and I know um
commissioner vcar still has to go before we close can we just have what you would want your budget to be so that we can really bring you something in April that we're ready to go with can you give us some options well I'm just saying this package as this is 221 so what's my this
is an increase of 55 uh, 52,500 so do you want us to stick at 221 do you want us to go down do you want us to go up to accommodate these requests what's Let's uh okay let's get the rest of the feedback and then because it's hard to say because we don't know how
much these things cost so uh commissioner viscar so I feel like Susan is shooting me down before I get sorry but but so the feedback that that I got first okay let's let's rewind last year
the the blue and white was largely in part also to to because October 7th had happened and we were we were wanting to show that support and I thought that was absolutely appropriate and personally I I think it's pretty um but um the
feedback that I got is not so much I got a little bit of where's the where's maybe we all got the same couple of people where's the red and the green but the feedback I I've gotten year after year is can we have more they just want more they want it to be brighter they
want it um so my Approach would be but again I think you just shot me down is that um because we now we have this style you say we kind of stuck with that but I was going to say um if we if there's more if if there's a more
affordable option where we can have more lights even if they're different and we can cover more ground um I would I would be open to looking at something like that because I you know this is just one of those things that people love it they
just love their holiday lights um but it's it comes at a price right I like the idea of using gifts because I feel that gifts are are not uh you know we all exchange gifts and um so I like that
um I wanted to ask about hold on because I've been folding pages okay coling I don't know if you can see this page um the P deore see it yep yes okay so is the are is this this has the drle and this has the different versions
of snowflakes which is kind of funny because you know South Florida okay uh but see I like this you know it's it's got the blue but it's still it's still Christmasy if you want to use that the snowflakes are seasonal I I I I think
that's a much like the gifts you know snowflakes don't carry extra message right there it's something that we can all appreciate so but here we have one two three four we have five different versions so is would this be the the the
proportion in which they're presented so yeah so this pole DEC is the same as it was last year it does have that pattern the first no I'm sorry it's the proportions are not the same we only have eight of the dral and we have like
30 40 of the other ones for all that we already have that we're storing right right well they are part of the contract is them storing but um the drel came to be because the other P Decor was already ordered and approved and ready to go and
then the drel were added in after the fact and so again it came to we don't have that many polls and we already had we already had enough of the other four for all of the poles 1 2 3 four yeah okay well I
would suggest if if the dles are not available or we can uh because we have four snowflakes but again I just think the the gift is a you can add color to those and and and it's we all exchange
gift and I think that's a nice festive image I'm not I'm just throwing that out there as an option because you want gifts in on the pole Decor you know that I'm not a visual person yes I don't know how a gift would look on a poll
but I'm throwing it out there you because if if it's a way that we could give the the direction I've gotten from residen is more I I have a question so if there's a way that we can uh give me a second if there's a way that we can increase what we're doing without
impacting the budget if there are uh other more affordable options um then that that would be the way I would go about it uh and I love you know you this probably the only time you'll hear me
say that I love the Gateway pedestrian bridge um you it's we'll have a new elevator by hopefully and and this that is the result of customer resident feedback it not just the red but also that side of the street
um so it already is more um between that and adding North Bay Road and 177s great and if you know especially with the lights on the on the pedestals yeah I like that and my last question was is regarding this one Colin the the willow
yes ma'am that's what it's called is that supposed to be interactive because as a kid I would think so no it is not interactive well I'm just so I'm just throwing that out there for you if I'm a kid I'm going to think that's interactive it will be fenced off because we learned our lesson
with the castle um because kids did try to climb the castle and that's one of the reasons why we struggle to maintain it appropriately yeah so good luck with that yeah okay that's all for me ston well if he's going to have a fence maybe we shouldn't have it well the the white
picket fence that we use Heritage as well yeah okay so if it's adding to the cost it's beautiful but yeah it's sad that it's not interactive um about sson Park uh the one with the star yes ma'am you don't
have a Christmas tree in sson park right no it's not per this design and in years past we have not had one there okay can we replace the star with the Christmas tree because there is nothing Christmas Z in this whole part and it's the one
that you don't need to go inside to see so um that'll be my suggestion to uh replace the star uh with the Christmas tree or the gift you know why it might be an alternative also because you have palm trees there maybe those palm trees
can be red and green so so it would be like our our like our our version of Christmas tree sure you know because this one really doesn't say Christmas at all you know the it's beautiful very pretty it's beautiful but you know so and again it's
the only one that you drive through and you don't have to park to to see so that would be my suggestion yeah we'll definitely take a look and like I said with everything else we'll put a cost associated with it and then present it back to you guys uh to commission next month I I have a question about the um
the traffic because I was actually shocked that we were able to get away with so much um and and not have any uh complaints from fdot or anyone else and I was also surprised uh like commissioner vcar said I actually also
had people say they want more and I thought to myself this looks like that you know what is that that National lamun vacation when he blows up the you can you can barely see in fact I got a call from uh the mayor of golden Beach saying that we're making him look bad um
that's the goal I mean we want to shine and last year was the best honestly in my opinion last year was the best that we've had so far and and and that's the feedback I've received as well people enjoy it people want more and it's at the director of direction of the commission of what that looks like yeah it was clear as soon as you came out of
golden Beach it looked like it was dark and then drove into Sunny Beach it was like wow so if if we had an unlimited budget I would say keep going uh so if you can keep going but not spend any more money that would be fantastic um uh
the only other thing is that I noticed maybe it's just the photographs there's certain areas that just look a lot darker that's probably the print so if there's a way to like spruce up maybe places in Golden Shores or Atlantic aisle or even uh potentially if we can use I don't know what we we're doing in
Winston Towers Street maybe there at the Monas um not the Monas the Dr within Golden Shores we don't get anything well I don't know if within Golden Shores that's possible I think I don't think there's any think that would be challenging those do not have power to power right but the park there uh get
some stuff so the monument sign does it gets a to the monument yeah um yeah okay I I have a quick question so if we have the same amount of items let's say here we replace blue to green and um and gold
let's say or green and red right would it be just a replacement same value one to one no they don't or do we have to like increase the budget because of that I mean we're not adding anything else we're just replacing some of the colors with other colors so can we negotiate
something where we say listen we're not asking for more items we just want you know unless you want more dros but we're not asking for more items we're just replacing the color that's something that I could speak with them about and again bring that back to you next month
right thank you usually they charge everything as a change order well I mean it's something to bring up yeah we can try I think I think gold is a is a nice um um I I think it's
a nice um what do you call it I not opt alternative I I think gold is a nice alternative and so one more thing to keep in mind this is our last renewal with them so after this year we would be going back out to bid for this service
again something to consider how much are the reefs do you know I'm just thinking looking at this maybe we could put a reef uh the price was package as a whole so as soon as you start subbing things out that price point does change okay would a reef work there or would it get
torn down by it would be very on the front on each side of the same oce from on that wall it could be something we could look into and see what that price would be okay okay thank you thank you next item that we have is 3B
discussion regarding donations and sponsorships okay this is thing sorry honorable mayor vice mayor and Commissioners did you say this will be fast I said this will be fun oh okay um sorry for the very
lengthy memo but I hope you read it um we went back and started redrafting these um documents for you and realized we had um several questions outstanding items so just a discussion so that we
can get some consensus and move this forward so some things that we have changed um the comments that were made were um the timelines that were established that was specifically for this year assuming that
we were going to get approved back then and we didn't so for going forward our timelines would be that during the budget year your budget goals meeting you all would establish what the donation budget is going to be whatever
that amount is um and then we would develop the package for that um during the summer everyone would apply we would close out applications by July 1st and that way when we bring to you a budget in September we would know you know who
applied and then you guys you all could approve in October with the um New fiscal year once you have the new fiscal year in the funds then you could approve the donations that you choose to approve through the application process for this year because we're starting so
late um we would allow for uh uh this year only we would open it from May to June 15th we would close them out by July 1st and then um we would award them in August September as long as we could get through that quickly and then they
would have a whole year to be able to use those funds and close out their their Grant agreement okay okay um so that's this fiscal year so is everybody okay with that timeline any op position I'm okay with
it no Okay no Okay um we will add in the document that there will be an exception for unforeseen emergencies such as support after storm Fire War earthquake Etc with approval from the commission as suggested by commissioner Stant at the
last Workshop it will also include um a notation that donation funding is contingent upon the city commission's allocation as approved in the annual budget which addresses mayor fet's concern about the um anybody expecting it to be
every year I think that covered the comments for that um and then we are removing the limit for alternating years the original document had you could only apply every other year we remove that and they can
apply every year okay I'm sorry I was reading so now I'm confused clarify the back so the original document that we presented to you in January had every
other year you could apply alternating years because the philosophy was not and it's typical in other agencies um to not have funding for the same organization every year so they don't rely on it and and that's why we're discussing it today
because we did not get consensus on that last time because you commissioner vcar specifically thought we should have every other year and others thought we should not so we've removed that cuz I feel like at least three or more of you felt that way so are we good
with are we good with that I still think we shouldn't have it um backtack years that you should have it back to back years no she no commission saying I don't think the same organization should come to us two years in a
row well depends upon the organization correct my feeling I'm okay with year with the every year okay so excellent thank you um then we made we were creating a completely separate document for in kind
donations and before you go there why why we're treating different in K monetary yeah okay so it's very similar um almost all the same criteria um there is um because it is different
out of pocket it doesn't require a budget allocation so that's the main difference the um Financial donation is limited by whatever you all determine is the budget amount for that year an
inine donation is is is not impacting our budget and the way we're writing it so um to use something as an example an in-kind donation that is um free use of
a facility that doesn't cost us anything and the applicant the the recipient still has to pay for staff time um water electric if they use you know dumpster things like that it's strictly an
in-kind donation there's no outlay of cash on our part if for example um like last year Rabbi caller's event if that were to be approved that was in kind and financial
um because we paid for police and that's that that affects our budget so in this new scenario they would need two applicate if that's what they wanted to do two applications one for the money and the other for the in kind the free
use of the facility which would allow us to potentially approve one and not the other correct yes yes or both right it gives us that that flexibility okay right and that's a really bad example because but it's the only one I have
right now to show um because the whole religious thing we're not even going to go there right now but if it was a non-religious thing that that's a good example it had both components both in kind and um the other
um I'm trying to think of one that is strictly in kinded the baseball field the the baseball field that's a great example thank you so um that was just using our facility and we did not have to staff it we didn't have to do anything extra the park was open so we
were still cleaning bathrooms and doing all of that okay um I I have another question with that yes okay so it says in kindon Asia will include free or reduced fee okay so we also have to
approve that yes okay is right so let's say an applicant comes in and wants to use all of gate oh sorry all of Gateway Park all of Gateway Center and the rental rate for that say they want it for a whole weekend is
$20,000 um we put an arbitrary limit right now is proposed at $10,000 of an in kind donation so if the fee would be 20,000 the limit's 10,000
they would only they would get a reduced fee or maybe you don't want to give them car you know you don't want to give it to them completely free you want to say hey you need to have some skin in the game also and it's $5,000 and they pay 2500 and you give them an in kind
donation for 2500 that would be the reduced fee how do we calculate the fee as it is right now so the fees were established when we first opened Gateway Park and that was based on um Market rates around the around the area for a we don't have
formula for it there is not a formula it's a set fee okay so we have a set fee for like each Park in each location if we want to rent it or not each one okay so originally only Pelican Community Park could be rented then we added some
you know people wanted to use uh Heritage Park for a party so we um created one for Heritage Park Town Center Park and um um helican Community Park Then when Gateway GOT added to our
inventory we did one for for Gateway um the philosophy of previous commissions and administration was that certain Parks they did not want it to ever hinder the use of the residents and
I'll use Samson as an example I was forbidden from renting Samson Ocean Front Park for anything because that was a park strictly dedicated for the residents to be able to go to the beach so you know have Oceanfront access so
that one was never put into the rental program as an example okay but I also think that it's a it's hard to rent out certain areas because they're not closed to yeah correct you can't prevent someone from still walking through there so if I'm
paying to have a party there and then there's still people sitting down wherever they want to right yeah that does and and frankly if people want to have you know their 10 fivey olds there with a cake I don't see why that would be a big deal so we don't
really ever stop them right that's what I'm saying um if you just show up with your 10 kids in a cake we don't kick you out of the park right but if you wanted to reserve the tables or something like that that would be a okay
okay anything else on kind so it's a separate document mostly because it's it's different it's going to have different limits the $110,000 limit per application um the application period would be the same um they would the free
or reduced rate they should not be approved if it would result in the disruption of services to our restaurant uh to our residents so that would be some criteria so if somebody wants to come and rent I I don't know rent Pelican during
when I have to have summer camp MH we would not approve that because it can't interrupt the services um what we're providing for our residents okay okay [Music] um can I ask you actually regarding that
and and this is May maybe off topic the soccer field at Gwen marolas yes I know that that's probably one of the biggest use fields that we have it is and I gotten feedback in the past and this might just not be accurate but so correct me that it's often being rented
out and so that the kids can't use it so is this accurate and does this fall into that category that is not accurate we do not rent out uh Senator marolas Park field the field there's no uh leagues that use it that are outside they
they're our leagues all our leagues it everything is run by us now we the adult ones too yes okay yes the adult one Margolis Park does not get rented out for private soccer events oh we going to hear
something I know you I I know you weren't ready for this so uh margolus there is a rental structure at marolas Park it was for Pelican for the baseball field and then we have a rental structure in place for Cent Margolis Park as well it splits it into threes I could have I could reserve
one third of the field I could do a half field or I could do a full field um it's not something we don't have any current permits in place for Margolis park right now the only rentals that we have we have a couple rentals at Pelican community park for the baseball field we have a couple adult groups that come out
at night and rent that Park and they play soccer on the baseball field on the baseball field okay so then if if someone wanted to start renting the margolus park we would then not allow it because the kids are us like how would that work your statement that you made
how would that work so it's really hard because we use it so often right so we would basically not be so we had been approached a couple of times for like um somebody who wanted to host a full-on tournament and rent the whole thing for
like a whole weekend um our rate was you know not conducive to we don't have adequate parking what they wanted to do would not fit into a neighborhood park um so we have not approved those in the past as a rental okay all right um I I
I'm thinking um like what Colin's talking about there is this adult soccer group who does use the baseball field who would love to use the soccer field um but the timing just we've always had programs there so they
were not able to rent it but I guess if we had if they asked for a time that we had open we would let them we would consider it depending on needs because right now Maris Park is closed Monday through Friday from 4:00 until 8:00 for City programming and then on Saturdays depending on our C soft League um which
is run in the fall and in the spring which basically takes over the field from 8: in the morning all the way until 5 or 6 at night depending on the league schedule but if they wanted to rent it after they it would yeah it would depend on our needs and if it was after and then it would but again it's finding that right balance and that's and that's the challenge find the right balance
between our programming and access for public use um and I would always air on the side of caution of giving for public use before I would do for a private rental perfect okay commissioner s you have a question yeah can you please share with us like the rental fees the
criteria um how those um how the fees for the event are calculated because I recently being approached about that heavily by certain groups that they are upset that apparently there are different rule for different
groups um there I don't know the fees off the top of my head but I think share with us later not today no no no no I think it's all on there um if you're talking about something recently um it's it was an
area that is not in our rental program so we had a request to rent an area that's not in our rental program that we based it on the revenue that we would have received if it were open you're talking about the the parking lot yeah I
received like a lot of complaints okay so um people can rent parking spaces and in this particular case they wanted to rent all of the parking spaces so we charged them what it would have cost to rent all of the parking spaces
in that lot and and we're able to shut it down no they way in the No No in another location our go is no where in the bav Vista oh B Vista yeah um it is rare that we get anything
outside of our normal what our normal rental program is yeah yeah I just want to know how we we calculate the special event fee because that's where okay a special event fee is through our special event permit process both is online no
no but then the rental of it is separate yes and I can get you more information on that if you'd like um the other um some of the comments were about revising the amount so um one suggested raising it to
$100,000 for the year another 50,000 for the year our recommendation is for this fiscal year you have budgeted $20,000 um $25,000 leave it at that and then again during your budget goals meeting you can
discuss and make it whatever you want for next fiscal year but for this document for this year um we will leave it at what is currently budget budgeted um and then I I think the other outstanding item was sponsorships so
there was a discussion about having a similar same process for sponsorships I met with Alan on this this one gets a little more complicated um partially because so an an example of
not knowing so there's some things we sponsor regularly Miami day County League of cities um you know their installation dinner that everyone we buy a table or the police scale we buy a table it's a sponsorship um again through the budget process just like
with the in kind donations and the other donations you can bring that up and put that in your budget requests and then you vote on that and that's how we could handle those but then there's going to be things like the Pelican Harbor seabird station that came up at the last
minute so it's going to be very hard to say call a special commission meeting so we can approve this one so um um maybe there's a way to give the city manager Authority and then he brings it back to
you at the next commission for ratification but again all sponsorships would go through approval through you whether it's through the budget process in the beginning or throughout the year I do have a comment about that I have
okay so so um to be consistent I believe sponsorship should be exactly like donations and the rest that we should vote for them separately the budget book and the budget process is like very tiring uh and then it gets bu there
because when we are talking about millions and millions about certain stuff then suddenly sponsoring something for $10,000 sounds like nothing when it's a lot so um and then again it gets really Buri in the whole budget process
so um to be consistent I think it will be so much better to also vote on them and also to have the timeline you know between this time and this time and the sponsorships uh also in my opinion should be uh sponsored by somebody like
for example if legal cities is really important for me included for the city manager for the staff it can come from you guys as well like I recommend like from the city manager's office we recommend this five sponsorship during the fiscal year but separate conversation a't not to be tied up with
the budget I think again way too much and then it is um a little bit complicated to see what is it that we are sponsoring and what is it that we are not um so yeah I would like remove it from that
and apply the same criteria that to donations and kind that we are going to be approving those in certain period of time as always there is we almost have uh budget amendment every month so we don't need to make a special commission meeting for something that it might
appear suddenly so yeah I don't think it should be part of the budget should be consistent with the other with the donations what what did you want to say commission mcar well I I it is very nuanced the difference between donation and
sponsorship um but I I don't want to complicate it but I I I wouldn't mind a list of of the things we that we sponsor uh because there's things like um I don't know the maybe there's the procurement
Association of something right that I that is appropriate to sponsor but I don't I don't know uh and so I wouldn't mind seeing that uh but I wouldn't complicate it beyond that and the donations um all would be through your
budget so you all get to see all of the detail you know in detail it's up to you what you're putting in there so um we will definitely spell all of that out for you in the budget in the budget document so
that you know what your when you approve that line item you know what the detail is in there can you clarify please why this to to commissioner sten's uh question as to why it's split out can you give an example besides the the Pelican
Harbor um why you would need to have the the the the manager have that ability because things come up very last minute like what um well the Pelican seabird station aventur marketing Council wanting to
exchange use of a thing as a sponsorship um the June 7th event with the installation right correct yes cities yeah I mean that one we know in advance right so that could be as part of the budget document you know we could bring them all to you you know how in
September October Tiffany brings this whole list of these are our you know expenses these are you know Staples Home Depot these are the ones we're approving we then just have the sponsorships as you know we know who they are and can we you know commission to point say okay
you need to let us know by this date what you would like us to consider as a sponsorship yeah and then we just have them all in the beginning of the year uh FIS schal year that would be great for us right so be great for us please do yes okay okay well get busy because um
next month is your budget it's already April so already April uh ice May did you have something you wanted to say yeah okay so to summarize it's going to be 5,000 per commissioner yes for monetary donations for a total of 25,000
which is already budgeted for this fiscal year for this fiscal year you all DET next year will be yeah okay and then for in kind is going to be 10,000 50,000 total 10,000 per per application per
application right but with a total budget of 50,000 for in kind I wasn't really putting a limit on it because I thought there was or maybe I I okay all right because there's no out of pocket but mind you an ink kind donation
is now taking out anything so if somebody comes to us for an in-kind donation to use um you know Pelican community park and I have to hire somebody to sit there and I have to clean it after and and so think we should put going to charge them
you going to charge them they're getting charged for that now if they choose to apply to you for for a financial contribution as well to cover what I'm charging them they can do that but they're not getting that is no longer part of ink kind because that's an
actual become a monetary I agree yeah okay okay and then regarding sponsorships yeah I think that we could know in advance um what I was thinking is perhaps we what is the budget for sponsorships the the the amount that we we did not have a set amount we don't
have a set amount no um your what that comes out of what what account your travel your travel dining training that line item in the budget okay okay um because I was thinking I mean let's say there's five or six events that we want
to we know we want to sponsor ahead of time perhaps have have some sort of set budget for that and have a cushion where it says under miscellaneous sponsorships something like that within the budget so we could play around with that but still kind of budget that money okay yeah that
that's my idea I have another comment go ahead okay I believe to be transparent we should have a limit for in kind and we should have a limit for sponsorships it should have align item um of how much
is and up to whatever otherwise really we're going to have a circus coming saying that they want us to sponsor them or to give an in kind so um we it's best practice to have a specific set amount
once we cover that that's it for the fiscal year unless we have an amendment clearly yeah okay so what what do you propose for the in kind I leave it to everybody you know what regarding that I'm sorry to interrupt but I mean let's take a look at what we've done
historically okay and then kind of backtrack it to that you know yeah because it's hard for us to know what the individual cost would be because I don't know off hand what Pelican versus Heritage versus skate is no but but we've had when we when we've approved
events we've been given a number attached to no no I'm saying I can't I agreed so but I'm saying to I'm agreeing with you vice mayor like we can use that as a as a um platform and and and I also
agree with having limits I I do commissioner Joseph you've been very quiet well we also know which companies and which um entities come to us for in kind donations you know so we have a history of who comes to us right so do
we then let's say we have someone come to us who hasn't come to us you know every year we have ones that come to us every year and then let's say we have that limit but then someone comes to us who missed a year what do we do I don't understand your question but
I what we're saying is we're going to use historically those people you know like who come every year and like we only have so much data right and we don't want to throw out arbitrary numbers so we'll we'll figure it out based on on the data that we have and then so if somebody comes for the first
time or they haven't come for five years it doesn't matter like we're going to have our our regulations and we're going to apply those regulations so we have an automatic turn down not no not necessarily because they have to reached our limit I'm not saying that at all I
don't know how you get there from what I'm saying no I I think commissioner Joseph we have the deadline so if you meet if you get in by the deadline right then you should be you know eligible for approval okay so um no I'm glad to see
that we finally have a process yeah that's the important thing yeah so Susan if we could potentially look at maybe the last three or four years just to get a sense of any you know to commissioner Joseph's point about anyone that maybe hasn't been around in the last couple years yes okay do you want us to include
everyone who has asked or everyone who has received both both okay it's a good question there may some that have been turned down that we that some of us would have thought they should be accepted and they weren't so we have to include those as well that's
a good question Susan okay is that enough feedback for you yes it is thank you very much all right okay the next I well mayor before we continue it's we're approaching 5 o'clock so do yeah we need to uh decide
how many more items do we have uh we have four item 3G is being uh removed from the agenda 3G okay so if you all are um if I have the consentant can we go to Five see how far we went and then see if we going to move
everything else to to 6:30 okay go ahead okay so the next item is a discussion regarding special recognitions um I'll try to go through this very quickly so this policy is being presented to formalize uh the city's approach and issuing ceremonial
recognitions um this is primarily done to ensure consistency fairness transparency um in how the city honors individuals and organizations um so in line with that
um the purpose of these recognitions um they're issued uh in accordance with the charter which states that the mayor's office is recognized as the head of the city for ceremonial purposes and being that these recognitions are ceremonial
in nature um they're written in a manner and I'm speaking specifically about proclamations they're written in a manner where they're issued by the mayor on behalf of the city commission um and if you look at the policy uh there at the beginning um it cites the specific
specific uh section of the charter um so with that um one of the things that we are adding um that I came to find out as of late that it's something that the city had
issued years prior uh which is a keys to the city so this is one of the highest honor uh that the city can bestow upon a person or an organization um it's really reserved for those people or those organizations that have made um extr orary contributions to the
city um and it's intended to be a little bit more than symbolic and a symbolic gesture so to speak um to hold more of a prestigious honor um to these individuals or um organizations um so when it comes to the
key to the city there are uh specific criteria there is an approval process um specifically it requires approval by the city commission um it would be brought for you all um at least 30 days before its intended
issuance um and it would require a super majority vote which would be four of you would have to approve it uh for those ke to be issued um and just to add um I've had conversations with each of you individually of I've tried to
incorporate a lot of um the suggestions that you all have made um into this policy uh one of the things that I added here year um it was already added but um now it's a little bit more specific u in
in terms of the presentation to these keys to the city because we do want to keep um The Prestige of of this honor um I am recommending that these keys not be awarded individually throughout the year
rather for them to be issued at a specific event or at a specific point in the year um in a more I don't know what the word is uh grandos event um commissioner stasan
suggested which I thought it was a really good idea to issue this um in line with the city's anniversary event um maybe included as one of the the events in the program for for those for those for that date um and then in addition to a
criteria for these uh for this Kitty to be issued there all also uh restrictions um and I just want to highlight that that uh the restrictions would be um that they can't be issued to any political candidates political committees former current elected
officials of the city lobbyists members of the media or for-profit entities no individuals or organizations with criminal background or ethical violations and that no key shall be issued within 6 months of an election if requested by a member of the commission
seek seeking reelection so that's for for keys to the city moving on to proclamations um it's still also a high honor to receive a proclamation uh these are also reserved to recognize
individuals organizations or to bring attention to um an issue of national importance or uh local importance uh there's also an approval process this one would require a vote by
the commission as well but it would not be a super majority it would be a simple majority which is standard for Resolutions um you all had suggested that the proclamations also include the sponsoring commissioner's signature on
it which is included in this policy and there is a limit um for proclamations to be issued uh no more than two per month per commissioner uh commissioner Joseph suggested that it be reduced to one Proclamation per month per commission um
but I'll leave that for you all to discuss and uh the same restrictions that are in place or are being recommended for the KE to the city would also apply to these uh proclamations and then finally we have certificates of appreciation which is
not to say that it's a a lower honor um these are just reserved and geared more toward being presented to let's say for example um athletes uh of City programs or the school for example in the years
past we've had uh certificates of achievement or recognition issued to the volleyball team to the soccer team um so that's what the idea for these certificates uh of appreciation and achievements are um and these would also
have restrictions um while it wouldn't have an approval process these certificates would be issued at the request by any member of the commission through the office of the city
clerk and uh finally um I I want to mention that this policy wouldn't prohibit any member from the commission from issuing any letters of recommendation any letters of recognition um directly to an individual this is specifically for any
special um recognition um that are ceremonial in in nature and with that um questions thank thank you Mara I you did a lot of work on that I know it's hard to put that on in and I like that idea about doing it at the anniversary party I think that's
a great idea unless it's someone that is not normally here but I think you are going to yes I'm sorry that that's one thing that I did forget to mention um that so there is a limit to five Keys annually um that again we're recommending for them to be issued at a
specific point in the year um with the exception of traveling dignitaries that are out of state so what that means is that if there is a I don't know a senator that comes and visits the city um that key can be issued at any point
that they visit the city wouldn't have to wait until um the event okay and I also like the idea of one Proclamation um but I'm thinking maybe it's 11 for the year because otherwise you might just get everyone want to do a proclamation every single month because
they can only do one so I'm just putting that out there but um I'm just happy to limit the proclamation yeah I I agree with you do you want to give your feedback no I'm just thinking that um one per commissioner should suffice should be
able to suffice per month my point is is that let's say like for instance this month commissioner had two right um but you know maybe she could have then just did one this month and then one next month or she needed to do both this month and Skip next month
because those two people happen to be here this month something along those lines but i' I'd like to hear from everyone else just it seems that we have an overwhelming amount of proclamations you know some necessary some maybe not so necessary we're going to be voting on them now yes exactly
okay I'm okay was to Proclamation per month I didn't have any for like a year so right right right I don't think we are going to ever like uh abuse them I do have I work very hard I believe with Mauricio for this
and four comments number one um about the restrictions former or current elected official of the city they cannot receive the keys of the city or the proclamations I'm against that because actually I start this conversation
because and I hope he's not watching I I want to uh I would like to propose to give uh to former mayor ER cop uh the keys of the city the first recipient um during his birthday that is going to be May 8th he's going to be 90 years old so
putting that restriction that still it will apply to all of us as well uh it doesn't matter when we finish serving hereo Community what we are going to be doing for our community so if we continue doing things that they may deserve in the future the ks to the city
or a proclamation I don't see why we limit that right to anybody so I mean former or or current elected officials so I I am against that line both in the keys of the city and also in the proclamation the third um comment is
about uh the design of the keys of the city um I believe and I hope that we can have the consensus that we should approve the design and um and the last one is like a add on to the comments that and I'm going to read it they said
like up the City Commissioner's approval of a to the city Proclamation Etc the commission and city manager shall be invited to attend the event at which the key to the city SL Proclamation Etc is to be awarded if other than at the scheduled Workshop commission meeting
like the case of the um for the woman History Month that I'm going to bring it this sat day to an event I want everybody to know so everybody has the opportunity but to keep it like it's a rule so if we are not going to give the proclamation during a schedu commission meeting because we going to bring it to
maybe at the Florida Leo City we're going to bring it to Talahi or something like that at least to let everybody else know inform form that what is it that is going to be given okay so those will be like my uh four comments okay so okay let me let me
start off with with that last comment um so that that would mean that we would need to tweak this policy a little bit because the policy does state that these or the key to the city is issued at um I'm sorry not the key to the city the proclamations are issued at a commission
meeting excuse me a workshop so it it all depends on what you all agree on um whether this is uh presented in addition to it being presented at commission meeting um I'm I'm seeking specifically to it being issued at a or being
presented at an event so that that's just a clarification that I would need for you all to reach a consensus on on how this is presented whether it's going to be um issue so for example the seabird okay if that Proclamation had been requested while this policy was in
place then you wouldn't have had the ability to present that at the event the way that the policy is currently written so what I'm asking for is just to clarify do you want that Proclamation or those proclamations to also have the ability to be issued at a separate event
outside of the commission meeting or in addition to could you clarify what what you mean by issued presented I mean okay presented it will still require the approval of the commission right but uh the proclamation be presented either at an event or at the workshop or
both both in the the Miami day County leag of cities League of cities yeah that that we were there but it would be good to know in advance that it is going to that's it just like an email informing everybody that um we issue this uh this
month but we're going to be presenting it at blah blah got it okay thank you okay the next thing uh is yes absolutely well once we or depending on on the direction that the commission gives um we'll definitely bring back the design of the key to the city make sure that
you all you like it and all that um and then as far as the restrictions go um as I've explained to to each of you the idea behind this specific restriction in terms of it not being issued to any current or former elected official is to
one not have these recognitions um politicized you know we want to keep the Integrity want to keep the the special recognition of these of these honors um and then two uh you know once you're an elected official you're considered an elected official for life um when we're
speaking specifically about ke to the city the idea behind that is that they're issued to visitors because it signifies that they're welcome to the city at any point whenever they like it's the same concept as you giving a
key to uh a trusted friend that means that they can come and go as they please to your home so that's the same concept that we're trying to propose that they're trying to establish it wasn't it's not being recommended uh to prohibit anyone from issuing or in mind
with prohibiting anyone at all so but again this is just a recommendation uh we leave it to you all to to give us a direction on how you want those to be issued um do you want to give all your feedback first and then we'll that's it Okay who wants to go
next then we'll kind of loop go ahead vice mayor so so going back to that point but it does not preclude um this commission from giving let's say an ex elect well an elected previous elected uh official some sort of recognition
right no no it would not this is specifically for the specific or Proclamation yeah for both both but the city can still you know you all reserve the right to be able to recognize current or for elected officials in any other manner that you okay perfect so and then uh
regarding the approval because I see that now obviously if I wanted to have a proclamation for April I would need the approval today from the commission correct the month uh today basically I would need the
approval today because I do have a a clamation that I want to bring forward for for April which is time sensitive yeah okay is is you know specific to a date so um what do I do in that case do
I can I add it on to our agenda for 6:30 pm so because these these recognitions would now like you said require the commiss appr and just well no so so they would they would essentially
become yeah your your grandfather in basically so these these recognitions would now essentially be approved by a resolution okay in which point they would fall within the same guidelines as the ones that we currently have for
commissioner initiated U resolutions where we have uh the requirement for these items to be submitted um 14 days prior but you also have the ability to walk on an item if know if it's important or if it's an emergency all
right all right thank you you could was that the only thing that's it commissioner well just yeah a couple of things it's women's history month so you would be grandmothered in for this meeting okay um okay just question where it says uh two proclamations per
commissioner I assume that includes the mayor so maybe that should say per elected official instead of commissioner the the idea is for the entire commission yet um and then with regards to um not giving it to current or former elected officials I agree with that um
it's it's our job like we shouldn't get the key to the city for doing our job it's an honor to sit up here and to serve um I mean we this is sort of like the key to the city sitting up here you know so uh I'm okay with that but if by
some miracle I turn out and then I I I find a cure to cancer you can give me some certificate right but it it wouldn't be the key to the city yeah but I would have to kill but not a proclamation either no but it can be something else so it's not like we're
there's nothing else well we'll figure it out if it if it if I ever a cure cancer we'll figure it out yeah okay all right so we're good with that is that it yeah yeah I'm I'm I I'm in agreement
um I'm kind of sort of also with commissioner Joseph with the one per month but then I also with Commissioners do as in said um two for a month is is fine as well I don't think anyone's been abusing it necessarily um and then with the keys uh I I agree with uh
commissioner viscara because otherwise we would then eventually be awarding keys to the city for a lot of former elected officials um so I think we could think of something for for Norman just for turning 90 that's a big
you know deal to begin with so maybe we'll figure out something that's very expensive but another thing is about the proclamation we can even Proclaim former Norman erov Sunny Beach they in Sun Beach so why for the proclamation no no but again so okay the keys of the
city even that I can get it but why are we not allowed um for elected officials to get a proclamation I does seems silly you know again with the K how the city I get it because we want to give it to the people from Taiwan Israel whoever comes
here that makes sense but uh a proclamation no I mean that should be something that we can like balance and then we can I mean we just give a proclamation to to our um developers you know so I believe Norman deserve a proclamation as
well I don't know let me ask a question just historically because I don't know if we were trying to solve a problem we don't necessarily have have we given proclamations for previously for uh previously elected officials in the past that you can just off the top of your head off the top of my head no there's not that would it would it suffice
commissioner ston if we came up with something specifically for Norman that's not that's but I because I almost think that we could do something very special for him to begin I'm sure we can but also I don't like to limit our rights we still are residents of the city um and
if we do something that deserve a proclamation is taking our own rights so I don't know what will we do that to ourself and to everybody else that is going to sit down here in the future we're taking their rights as well I don't agree I think that sitting up here is not a right it's an honor and it's a
privilege and just being up here is you know and I think we have an interest in not politicizing things um and maybe we haven't giving proclamations but before we were naming streets right right right all over the place maybe we ran out of
streets and and and I don't know but um but I I I I think it's I think we should we should be humble about it so just one thing I have one more thing go ahead yes so regarding the uh number of
proclamations um how about if we make it um 12 per year per commissioner I'm good with that but if people feel strongly against it I don't think we've had more than that I listen to me seems like a l we had more than that per commission I don't think so I don't think we've AB
abused it check just an average what it's been so that we get a better sense so we're not overthinking this or just 12 per per anom 1.5 per month I think going for the year instead of for the month for the
year yeah yeah so for the year that's it okay so just to clarify so we're considering 12 per year in total or 12 per year per commissioner per commissioner per commission yes got it
okay thank you um including the mayor mauriceo got excited he thought it was going to be 12 did I did um still a lot okay and then the last thing that I wanted to point out is that we will um proposes to be included in the uh City's code so that
it has a little bit more of sure the code the city's code yeah in the code okay good okay but we're not voting on it tonight so then you get April for free yeah okay all right so then do we have consensus that we're going to move 3D e
and to our evening meeting yes yes perfect okay all right so uh this meeting is adjourned see everyone at 6:30 thank you excellent Part: 2
yes all right good evening it's 6:30 i call the meeting to order hello everyone mauricio okay commissioner Joseph present commissioner Cyan here commissioner Viscaro here vice Mayor
Lama here mayor Sachin here all members present great wonderful okay um stand for the pledge of allegiance david will you lead us in the pledge please pledge allegiance to the flag of the United States of America and to the
republic for which it stands one nation under God indivisible with liberty and justice for all thank you okay um do we have an invocation hello father thank you good evening mayor vice mayor
commissioners everybody else let's pray for this meeting as we begin this meeting Lord our hearts are lifted to you in search of your eyes hear us Lord give answers
to our questions and help us in our concerns you who are our God in whom we trust in this meeting we put our fears and illusions in your hands in your eyes we place the purity and sincerity of our
search guide us O Lord you who are good and may your Holy Spirit help us at every step may our mouth today be the expression of our interior that our words spring from the depths and be true
lord give us a clean heart so that we can see To you we open the projects and plans of this meeting join us to you we offer what we are and what we have accept us
to you who are the God of life we ask for strength encourage us may our hearts rejoice and exalt today for we expect all things from you bless this meeting Lord and guide it in
the right way lord as we gather in your name we want to be in your presence grant us a spirit of dialogue illuminate our minds with the light of truth and strengthen our fraternal spirit so that we may
always seek and do your will teach us to always respond according to your vision and our mission in the world amen amen amen thank you thank you thank you Father mauricio okay mayor u going to
respectfully request a deferral of um the minutes 3A and 3B okay and then uh we'll go into the order of business motion a motion yes yes please thank you may I have a motion please so
move second second all in favor okay all right order of business okay the order of business uh we have just a couple of a few additions um that are carryovers from the uh the workshop that we had earlier plus an add-on discussion the
first one is a discussion regarding uh the prohibition of car carriers from parking in residential areas and on Collins Avenue a discussion regarding reactivation of the youth advisory committee review and discussion of the deadlines for submission of zoning applications
and AIUS by state for audit of local governments okay and just for clarification the first three items were carryovers we usually um have those during the workshop but we um we ran out of time so we added them to to this meeting and the last one is something that I actually wanted to add to our
discussion items but um now it's being added u here if I have support this is basically a discussion in response to um something that Governor DeSantis just recently signed um in order which is um I I think a good discussion for us to
have as we go into budget season um and whether we want to support something like what the state is doing um which is using AI or or other methods to um help find uh efficiencies are we all in agreement do I need a motion for all of them combined
yes yes okay second okay so all in favor okay all right so we'll go we'll do those first all right mauricio go ahead okay so the first one is a discussion regarding the prohibition of car carriers from parking in residential areas and on Collins Avenue commissioner
Joseph yes thank you so I've brought up this issue several times before uh the problem has continued we've had um FedEx trucks on Collins uh which we've brought up to uh the
county since oh we I'm sorry to interrupt you we are taking public speakers for this or we're not no these are discussion items okay so we're not okay please go ahead oh we're not just to clarify go ahead all right so in any event uh we had had um county officials
present at one time we brought up to them regarding uh FedEx trucks UPS trucks um and we asked that uh possibly they recommend that the FedEx and UPS trucks uh use smaller vehicles so that
they could actually pull into the buildings i don't know where that went but that hasn't uh changed we still have the large vehicles but I believe they can still pull into the properties and we should insist that they do that because we just have an accident waiting
to happen and uh as far as the car carriers we have uh car carriers pulling into Golden Shores we have them sitting on Collins and all of these vehicles should be
um uh they should know to go to u underneath the Lehman Causeway for their drivers to meet them there for their loading and unloading and uh Mr uh city manager is that something that uh you view as
possible and also regarding the fines uh right now I believe code enforcement when they show up there's a $90 fine which uh the carriers laugh at um as a matter of fact they they leave the vehicles
this one vehicle was left and the person went to Navaro either to the liquor store or to to Navaro to buy some food but he disappeared for over half an hour and code enforcement was sitting there waiting
so we need to have our uh police attend to these issues rather than code enforcement with higher fines i just for clarification um Mr city Manager this has been a discussion for years I think well before any of us were even sitting here um we don't
necessarily we don't have an official policy so what has been done in the past historically and what do you you know so that we have a good discussion here aren't just spinning our wheels um exactly thank you i I can uh mayor if I can address a
couple things um Sure unfortunately the city you know we have looked at this the city is heavily restricted as to what it can do with regards to the actual amount of fines that's dictated because Alan can you speak uh more into the money i'm trying to accommodate Vanessa because I
speak too loud and I don't want to hurt lose her hearing um the fines because they're they're basically fined uh as a it's a parking violation let's put it that way initially it's a parking violation those are regulated by the county so we don't
have the ability to raise those with regards to police under chapter 316 they're actually allowed to like the FedEx trucks and the UPS trucks and all they're actually allowed to stop on Collins believe it or not yeah 15 minutes i think that was Yeah and it's
hard to gauge unless you have somebody there with a stopwatch you know it's kind of hard to So it happens all throughout Collins it's not just here it's in Golden Beach it's in Highlandale Hollywood um so PD is very limited as to what they can do they can't really cite
them as a moving violation or anything well this is the county correct that the county has some input into this i was not not under state law for the police they they they deal with the parking issue the parking fines and so on and so
forth so that's where we're sort of limited by what the county fines are it's like towing rates right we can't set our own towing rates i mean as far as the vehicles they have some input with the carriers with um FedEx and UPS regarding the vehicles on Collins correct that's what I was told
previously state Road so there is no county involvement regarding that that's different than I what I was told previously i will say that we have been proactively
enforcing this for some time now so a number of the calls that I've received parking enforcement has already been out there and since we spoke last week I've asked the chief to increase police
presence in the area and he has okay now can we have any policy regarding that i mean a policy that's actually on the books that's put out there that they know they have to go underneath the Leman for the pickups and drop offs
well I think that they're aware of the parking issues but even if we had a policy in place I don't know that they would do what they're supposed to do without our enforcement so from the enforcement perspective I think we're being
proactive we can definitely do an education campaign to try to let them know where we could facilitate the car drop off okay and how about a vehicle that's parked uh reverse on a one on a
you know on the opposite side of the road it depends on the road well 185th Street right if it's a divided highway with a line it could be we'd have to confer with PD because they have more specifics on their 316 but typically yeah if that's the case if it's a
divided highway um they probably would be but we'd have to check with PD okay so just to get it on the record what is it that we're doing today after today that's different than what's occurred in the past
do you want to hear what everyone else has to Yes yeah let's get everyone's input commissioner Viscara I don't have any comments vice Mayor yeah i I I think we just need to find ways to mitigate the issue um it is a
reality that we have you know snowbirds whatever you want to call it that do have their cars delivered to them so we had talked in the past about designating uh a couple of spots where they would
need to make the delivery and have the owners meet them there so I don't know if we could probably revisit that idea and I don't know what spaces within the city i mean our city is pretty saturated right now but let's see if we could find
a couple of spots where uh those deliveries can can be made and have those trucks restricted to those areas the only place that I know of is underneath the lemon um I I don't know i
mean we'll have to see commissioners do what's feasible yeah more enforcement yeah absolutely it is an issue also they can do the delivery um in the in Hollowover they have a space there too hollowover I believe was actually years
ago that was when when um that was the intent to have them there but I guess the question is um Mr city Manager and and the attorney as well we can make all the requests we want here but how are you going to get them to do it and is
there any way to to know if it's the same delivery trucks the same delivery companies like are we are we um giving them citations are we keeping any records of that because it is a nuisance when when they park um and it's
dangerous especially in Golden Shores well certainly um having a designated area is a good idea obviously if if it's well communicated but do we have to leave then that area open for them well then if it's not available they're going to do it where they want to do it you know
yeah i mean you you leaving it open is is kind of a broad term but if if you're going to say under let's say William Leman and there's cars parked there and they can't do it there's no good ingress or egress then that's not you need a place that's got good ingress and egress
um so that's always a good idea i know mayor you had suggested to the extent we're dealing with condominiums to deal with the condominiums themselves and saying your unit owners are causing this to occur i don't know that we've found a
way yet to actually issue a violation to the association but it may be good to work with the associations to try to communicate to them that hey your residents are causing this problem in the city it needs to stop and maybe that's a conversation we need to have i don't know if we've had those
conversations it's not neighborly so if if there's a way to do that I think that um that might be potentially some a start i don't know if if the if like you said if the fine is $90 no they're laughing and you're not going to how are you going to tow that you
can't tow that um so is that um the direction that everyone is comfortable with reaching out to the condos no comments yeah I'm okay i mean my question is okay so h how are we going to know when these deliveries are made i
mean the owner of that car that's being delivered doesn't notify us i mean h how do we start no it's when you catch them when you catch him you let him know or we have an education campaign so if you know I mean and I don't know to what extent what information is available from the bill of lighting or
whatever else that we I don't even know that we have access to it if we stop someone but certainly to the mayor's point if we have repeat offenders of certain company that's repeatedly doing it we can engage that company into some conversations and see if there's can be
some kind of resolution there and then take it to the next level if we can but it's it's so difficult because Oh we send them Sorry no I'm No it's just even though PD there's only so much they can do if you have police officers
showing up every time that you're unloading a vehicle it it after a while it gets to be burdensome so it's one of those things where to the to the burdensome burdensome for who for well carrier but for the for the company too
that every burdensome for the car carrier i think that's his point is talking about right for the carrier company so every time I'm trying to provide a service to my customers every time I provide that service police show up it's not great for business necessarily so to the manager's point I think a lot of it is through enforcement
and presence right but to your point and to your point we don't always know when these are going to occur so it's basically hit or miss yeah i mean probably it'll be good to find out Who are the companies wh which are the
companies that are doing the deliveries i can't imagine there's more than 10 you know doing these car deliveries it can't be too many and then just send them a letter saying "We have a new ordinance we have these areas where you're supposed to do the deliveries and have those companies communicate that to the
owner of the vehicle once they they have you know the request." And we can look into again this idea of a designated area um although you can necessarily and I'm just thinking out loud and they shouldn't do that but
um we can't site them under state law because they're allowed to be there you can give them a parking citation but the the amount is low perhaps if we do and we can look into it i'm not committing to it but if we do an ordinance saying you have to drop these off in a designated area here
in the city perhaps we can have a more augmented violation of that ordinance since it's completely different it's out it's It's out it's not a parking violation it's not a state violation it's a violation of our ordinance because you didn't go to the
proper place so we could try to look into that i I can't commit to it but we can look into it so let's try to uh possibly arrange something for next month well I I think that there's consensus for you all to look to see what are the possibilities because this is not going away and it's been a
conversation for years what what about under nuisance nuisance is more difficult because you have to prove your case there so um and it would have to be one incident would necessarily you'd have to build a case against the pro you know potentially if
you have let's say the same carrier you could try but the problem is is what they're technically doing is legal so it's hard to go in front yeah but it's still annoying right it is but if you're if you're abiding by the law but they're parking and stopping in front of no stopping zones okay right
but again under state law there's only certain places that they can or cannot stop and that's not one of the places necessarily so PD's aware of the areas that they can or cannot but they also know those
areas so we can certainly look at it and and see if we can come up with something but it is a challenge because the thing is it's gone on and on and you know we just we're just kicking the can down the road and I believe it's time to finally address it so I thank you for let's you
know let's try to do something for next month can't promise next month but we'll we'll try okay thank you uh next item uh 3E commissioner Stuent says um we haven't had the committees for the last few years active
and there is one committee that I would like to reactive and is the youth committee that's it comments questions vice Mayor i agree Commissioner Viscar
yes but um I mean when we tried it the first time we had a problem uh with with scheduling yeah well it was a different problem and then it didn't take and then the second time like they couldn't like we've tried right i don't I I agree with
the concept it was actually something I proposed that then later Commissioner Sasan put on on the agenda not that I proposed it i brought it up as a discussion item um so obviously I support the idea but we have to well whatever we're at
the end of the school year so I guess for the next school year uh I mean it's it's worth considering but I I I also think that this should be a broader discussion because I that our committees our committee game is dead right now and so maybe this needs to be also part of a
broader discussion but in terms of this advocacy yes yeah it doesn't need to be a committee so they're not like subject to sunshine it can be a club advocacy something whatever just to bring it back and include the youth into local government i'll tell you I'll tell you
what um what is a good platform that we didn't have before and that's the spot so we have the the teen talks i don't know how successful they are but at least even the space right like maybe maybe them coming in and sitting in the
first floor room is not very it has to be a commitment to you know but but um maybe we should try and and take advantage of the fact that now we have a team designated space um maybe we there's been a you know we can work on
changing that culture and there is I I know it sounds weird but but there is an appetite if if you know how to sell it right like yesterday was it yesterday that we had the the school
thing the career day yeah you know I was very surprised by if you if you know how to deliver it they the teenagers can engage not everybody right some of them really just want to talk about something else but there is that that segment so
for the purpose of government and civics and all of that why not start earlier right we've been making the push in adults so we can we can try high schoolers mr joseph so my experience with the um advisory board for the
teenagers was that we didn't we had very low attendance we had um uh the boys did not take it seriously unfortunately the uh the girls took it more seriously and um I think
that unfortunately it ended up being a waste of time the the two times that we tried it i I I got to say that I really would like to see it come back in the way that Commissioner Stson just mentioned not as a sunshine i think that held them back
back to you know trying to sell it this is not the way that they operate and it it prohibited them from doing anything uh and it made it so that it it made it almost impossible for them to take it seriously because they they didn't understand what was our problem like why do we keep making it difficult for them
so if there's a way to support some sort of official team club that has a a mission and maybe the mission has to be clear your mission is not just to hang out and get free pizza which but you know we we're looking for you to be the future leaders and but but use the space
and you are the bosses of the space i I will I will bring back some in the in the next you make it a little more fluid more flexible yeah but also have to be a commitment because when there is commitment for them also they own it you know yeah so that we are going to bring them to I don't know to the Florida
legal cities that are going to be in the competition for the youth something like that like they need to be aiming at something so I'm going to prepare something at minimum I think just hold on here offering um community service hours oh yeah absolutely yeah for sure of something for Allan to fashion the
goal right and or Stan the goal but then to run it through council as far as as far as um how it would operate all right you you've got this can I just chime in really quickly just because it was mentioned a couple times and and the city attorney can also chime in on this
um we have to be careful with the sunshine because it doesn't matter what it's called um if at any point the group of teenagers will make any sort of recommendation to the commission as far as programs or events to offer that
still falls within the sunshine so can we kind of figure that out because may you know I think that if it doesn't have to be necessarily a anyone could come and make a recommendation to us right but they can make a request but if it's being formed at the direction of the commission then that is is something
different so I I think there there's a fine line that we need to to talk out and and try to figure out okay yes you know all right we can we'll figure it out all right thank you so also the title uh with advisory it
wouldn't be acceptable um but what he's saying is it doesn't matter what you call it it matters the function right exactly so So maybe that's but but you know Well we'll figure it out but maybe what if it was like a junior academy or something that's more you know something
like that where we go through similar processes but in a similar package and then if they're inspired they can come forward but we wouldn't be advising them to um okay next item um Vice Mayor yeah so
so this one uh I wanted to have this discussion because um we've had repeated occasions where we are in a situation where there's an application for either you know a building permit or an easement or
what have you and we are giving the information like a day or two before we're supposed to approve this the commission meeting uh and then it puts staff because they get it late as well whether you know it's an application and
there there is a change or there's some back and forth and we're sitting there waiting for this information and then we're put in a precarious situation where you know we have to review a lot of information in a matter of let's say 24 hours so you know going back to the
actual the the code and the procedures and I'm going to read some of this from our from our code you know the applicant is supposed to submit the uh the um you know planning and zoning to staff five days okay applicant submits the planning
and zoning to staff and staff has five days to request corrections right my first question is is it five business days or calendar days are all these days business or calendar there it's usually business it it's from the code and it's also
pursuant to state statute um we'd have to check to see i don't off the top of my head it's it's probably business days but I I couldn't be sure for that typically for that short amount of time it's business days when you're talking about 30 days 40 days 50 days that's typically calendar okay and then once
that is complete reviewers have 14 days for uh have 14 days for comments then uh after that the applicant has 90 days to amend uh staff reviews changes within 21 days then we get to the part where the
public hearing and the notice comes into play right so basically this needs to be noticed to to people 300 uh feet around the subject property okay and it says property is posted with hearing details
on assigned 10 days before the hearing so right there the amount of time that we have and staff has is getting shortened let's say is 10 business days that is 14 calendar days for us to review that the issue I have is that a
lot of times right we get the agenda review let's say four or five days before no less than that we get on a Friday and on a Thursday we have the commission meeting and then the Tuesday two days
before we have the agenda review meeting so I'm just trying to state that I think we should h hold these um applicants accountable to these uh to these timelines because it puts staff at a very precarious situation and then they
have to review it and then they pass it on to us because obviously they they they need to check that everything's okay so we're getting this information tons of information um two three days before or even less before we're supposed to approve
something very serious so I think we should be strict about how we accept these and if they don't turn them in on time then they need to be notified that it's going to have to wait until the
next month so I I have a question um so that I understand because I I I think I understand what you're saying but is this something that's chronic Mr city Manager yes i mean in what happens typically we
adhere to the deadlines very strictly mhm but then inevitably if we give comments because the developers are under a timeline they're submitting comments to us right away trying to get their plan in conformance with zoning
before it actually gets presented to you so in the most recent case uh it's happened very similar to what the vice mayor was stating we were working on the plan up until the day of the meeting so what happens
is where I think there needs to be some assistance is if the developers are calling you pressing for it to move forward we need to really push it to the next month if we don't have all of the information we need but what happens is
on these multi-story projects the comments that they get back from zoning could be as high as a hundred that they now have to go in and correct all of those plans you're talking about a hundred different
changes so time is money but we we agree and we have established deadlines and we will adhere to those strictly i don't think there's any opposition from the and the only caveat to that is that again the the timelines are heavily
dictated by state law and there I don't have it in front of me but we also have to keep very close eye on the clock because um I believe it's a once a development application is deemed ready
to be voted upon uh it has to be done within a certain amount of time otherwise it's deemed accepted so it's deemed approve approved So we just have to be careful that we follow those guidelines are you referring to new uh Florida statues no it's been on it's it's been it's been on the books for a
while okay i I don't think there's any opposition to that i I would add though in this general I just sent you guys an email in the in between meetings that yes we have the Tuesday meetings but the Tuesday meetings don't include zoning because we can't because it's a quasi judicial and
so um we I I asked um that that we get offered instead of us asking that we get scheduled in advance because to your point we don't even know it's on the agenda until the Friday but staff is more like you know you know if it's
you'll know at least a week earlier if it's going to be on right so I I've asked that that we get scheduled for individual meetings even before we get the agenda so we can plan ahead and and also have more time to um to what you
know even make our own inquiries or or whatever because um you know we plan for Tuesday sometimes you you know you're busy you may not think to schedule your own individual uh and then you're not as prepared as you should be yeah I I like
that I like that suggestion i agree yeah okay thank you Vice Mayor um all right the last discussion item is an add-on this is mine um in the last two days I believe the governor signed an order um
creating a state doge department in an effort to um uh I guess for lack of a better word use AI to to find um efficiencies and he's encouraging municipalities um to to start looking at what they're
doing and and because we're about to go into budget season I'm not um recommending that we create a Doge department what I'm saying is is that perhaps we should have that same sort of mentality um in in in our process and really look at what the governor has
done and potentially look at AI as a as a tool um that we probably haven't looked at before because it's moving so fast that like literally every day something new is coming up so I wanted to get feedback from you all as to how you feel about that
well for me if um if it if we can find it useful then I would say go go for it we have to just see to what degree um it helps us rather than hurts us well what my uh what I'm thinking with this is to
look at his order um and and again we just I just put this on here so we can each look at it individually but to have staff look at it and to see how they can implement it in the budget process so that we are not I mean we all know that book is this thick and so there
must be a better way to go through it so that we're not trying to go line by line um individually and have staff give us some additional um tools in order for us to do this in a more effective way so So I have some questions so So the state
wants to use AI to audit municipalities no no no wait that could change that actually wait that's what it says it it it can it can so they they believe that they that they may they may what they're starting with right now is at a state
level to look at where they can find efficiencies using AI because they believe which is probably accurate that there's ways to save some money and so right now from my understanding is they would like municipalities to to start doing this as
well i feel like there's a somewhat of a not I wouldn't say a threat but there's an implication that if you don't they'll sort of do it for you so I'd like to get ahead of it on right i'd like to get ahead of it so that we can create our own yeah so so I'm I'm all for
implementing technology and new ways of doing things like for instance we just had the um the auditor here present to us and they went through the audit and everything so my first step would be to talk to to our our vendors right and say "Hey are
you implementing any AI tools that you could obviously use when you're auditing us?" And start trying to find you know ways where we could save i'm a little bit weary of having the state saying "Okay we're going to audit you." Because I don't know how they're
going to interpret that information i don't know what they're going to do with that and it kind of takes away from from home rule um they might have the best of intentions but if they have the wrong interpretation then you know we are at a
impass and then we could be in trouble and um I just feel like it's a little bit prying into our business a little bit too much i agree with you 100% that's why I want to get in front of it so that we're not in a position where they and I don't know how this is going to work out at the state level he just
signed the order this is more of a concept of when we're looking at our budget going into the new fiscal year they were very careful in I'm sorry go ahead they were very careful in drafting it to say that they're only going to use publicly available information to your point so they're not going to come
digging through our books to the extent they're but the thing is pretty much everything's public right well there are some cities that are more DEI than we are so you know they're looking I guess looking for certain things but but but that's what I'm trying to get out some
cities may not maybe less involved with than others there's also a sense of respecting our independence as a as a municipality too you know obviously we're part of the state but you know there there's a sense
of also you know we're the local government we work together but I don't like when somebody's imposing something on me if the state had their way there would be no but this this is more um this isn't necessarily just for the audit purposes i'll give you an example this is the way
that I'm envisioning it suppose uh we have questions during the budget process of why do we have I don't know five people working the parks um is there a more efficient way of doing it and rather than thinking about it as what our feeling is which we often get into
that discussion of I feel that we should have more I feel we should have less we start looking at tools that could potentially help answer those questions in a datadriven way I'm not suggesting for us to lead that us to lead us absolutely to say "Oh you're going to use this
vendor and then take this information and give you our findings and our recommendations." And if you don't take our recommendations you're not going to get any grants so the AI takes the emotion out of it taking the emotion but it's also more conceptual that that the staff would be tasked with understanding
that this is where we're coming from we're looking for efficiencies so it's a double-edged sword so we'll see how it goes well if we feel that we are doing everything right um and our finance and audit process was good what I understood
from the governor's press conference is that he's looking for municipalities to volunteer to be part of this so for them to come and add it like Anna was saying with all the public information so I don't see also anything wrong with it uh
again it's public information if they want to do it they're going to find a way to do it anyway so um I am a big fan of Dodge so to the national level so I would love to see it at every level okay
do we have consensus i'm a no you're a no okay for the record I I'll tell you why and then and before we we um we all go down the AI uh rabbit I'm just distrustful of what I don't understand okay so I'm not I'm not a a
technology person and uh but I can tell you I'll just give you an example uh because AI is creeping into everything right including the law so I'll give you an example of what happened in in a case that's discussed in our AI training um
it's happened to a couple of lawyers where they ask AI I need a case proving this point and what they said was uh AI is like um is a is it's like a Labrador that wants to please you and so they
they it gave you this case it proved everything you wanted proven so the lawyer went to court you know with the thing and and uh and opposing council of course I never heard of this and and and it yeah it just generated it that you
asked AI what you wanted and it gave it to you like it was it was happy to make you happy so the judge told the guy um go go confirm this so the lawyer goes back to his office and he asked AI is
this true and the Labrador that wants to please said what yes yes and then the lawyer got sanctioned because it was false so we have to be very careful because even with the best of intentions what you get
back if you ask it uh are we being wasteful what are you going to get yes i Right yeah and and if you say are we the greatest thing since sliced bread what is it going to tell you you're fantastic
so be careful that's why I think let it let it play out because I don't think we're there yet i and here's and I don't think that we should all of a sudden change all of our policies and you know use this exclusively and I'll tell you that I I agree with you my my oldest who's studying it when I asked
him about AI in general he said to me it's all fake it lies to you it tells you what you want to hear and I've I've tried a few things to test it and it told me incorrect information and I wrote back saying "You're wrong." And it writes back "You're right i was wrong."
So I'm not saying it at that level it's more of a conceptual level of let's see what we can find and right now I don't think we're voting on anything this is just to explore explore this that's what I'm looking for in consensus is I'm against exploring it because I don't think it's trustworthy okay well the
word verify has to be in a larger font and it's going to tell you yes so so I I'm just I don't think we're there yet i don't think the technology is there yet and I'm um hesitant to then
get pointed in the wrong direction by something very um official sounding because it'll give you statistics it'll it'll give you case law and it'll tell you that case law is real right right so I just don't think I don't think we're
there yet and I think we need to let it play out uh we are an award-winning budget we are transparent and and a lot of these policies actually um this FLC um stuff um they come from
legislators who have never served in local government and so they don't understand sunshine law for example because they've never had to deal with it so they work from assumptions that all all worlds are like theirs and they're not and they don't understand
that our budget has multiple readings and it's in public and it invites um public input because not all places are like that so I think we're already working under the the the mentality of of tightening our belt and and being
efficient uh we've never had a problem understand you're trying to get ahead of something but I don't think this is the time i don't think that the technology is at a place where we can hand it over problems and that we can trust what it tells us okay Vice Mayor I mean I'm all
for exploring it i think it needs to be led and controlled by us uh we will need to speak to our vendor to the auditor see what technologies they are implementing or or working with and um you know in the spirit of collaboration
yeah we could work with the state but you know what I want to avoid is the state imposing anything on us because this has been a theme about home rule where they don't understand certain nuances and um the workings and inner
workings of of local municipality especially in South Florida so yeah I'm all for it but it needs to be led and controlled by us obviously we'll hire a third party uh an auditor to kind of give us that information and and and
consult us with us so but yeah I'm I'm a little bit apprehensive about what the state is trying to do but yeah I'm all for it but it needs to be our own thing we need to really speak with the uh the
uh company that did our audit and also Tiffany we can take Tiffany's advice as well as to uh what she thinks AI can do or not do and it at this point and it also all right so we have consensus that
we're going to explore it well not Yeah i'm not looking for us for it to cost us another consultant i'm not looking for that either the exploration I think that staff can can explore that and I and and I it's just a good conversation for us to to to have correct so and like
anything else AI is in its infancy and it's going to change so much uh just like computer chips change you know they hold back on computer chips so you know everything changes every six months so
this is just in its infancy and it may not be ready for what's uh being imposed upon us or may be imposed upon us okay thank you
um all right now we're going to um we're into ordinances for second reading okay um we didn't The opening statement the opening statement [Music] yes good evening ladies and gentlemen we
appreciate your attendance and thank you for joining us tonight before we begin there are a few important reminders regarding conduct during our commission meetings please ensure all electronic devices are turned off or set to silent
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the city commission thank you for your cooperation and understanding great thank you so um just for those in the audience you understand this is where we go into our more formal uh portion of the meeting this is where we have our regular commission meeting the other items were our discussion items
that we have at the workshop um so I I see there's people in the audience and if you haven't filled out a public speaker card please go ahead and do that now even if you decide that you do not want to speak you can always just say I change my mind or I wave my time in support or against um okay so with that
Mauricio item 8A is an ordinance of the city commission of the city of Sanosis Beach Florida amending ordinance number 2024 618 approving budget amendment number BA2425-03 to the city's operating and capital improvement budget for the 2024
2025 fiscal year authorizing the city manager to do all things necessary to implement the terms and conditions of this ordinance providing for an effective date and this is the second reading the city manager mayor Vice Mayor members of the commission this is a second reading of our budget amendment
and it provides for various things including fund balance carryovers and purchase order carryovers for the prior year okay do we have any public speakers Mauricio no ma'am okay i'll take comments or questions from the commission commissioner Viscara Vice
Mayor no i'll take a motion please motion second second mauricio commissioner Joseph yes vice Mayor Lama yes commissioner Styverson yes commissioner Viscaro yes mayor Spetchin
yes the ordinance is adopted five to zero all right now move to resolutions please 9a is a resolution of the city commission of the city of Sanos Beach Florida authorizing the chief of police in accordance with the comprehensive crime control act of 1994 1984 to expend forfeite funds from the department of
justice federal forfeite account to fund a full-time school resource sergeant position thank you mayor vice mayor members of the commission this allows for us to expend Department of Justice forfeite funds to pay for our school
resource officer great do we have any public speakers no ma'am okay do I have any questions from the commission um I just wanted to to get some um to make a um a clarifying statement because I did receive a few calls from from residents regarding this and I had asked the uh deputy manager for more
information because it seemed to the question was why is this such a large number for for one officer and I wanted to impress on everyone that first of all um we we would like to be the best city out there as far as compensating our our PD who who put their lives on the line
every day but um so that people understand that when we are adding to to staff and espec especially since when we always are trying to add more PD it it has this kind of cost associated with it's not just a salary and I believe if I'm if I'm correct about 35% of that
number is um benefits uh overtime um and the like is that correct yes yes it is okay correct thank you all right i'll take a motion i'll make a motion i'll second all in favor i next item
9b is a resolution approving a second amendment to the agreement with Martin and Suns Residential Services for pressure cleaning services mayor vice mayor members of the commission this approves a second amen uh second amendment excuse me with Martin and Suns they are the company
that does pressure cleaning throughout the city and this allows for two pressure cleanings per year great do we have any public speakers no ma'am okay do I have comments or questions from the
commission i'll take a motion please so move i need a second second all in favor i next item please 9c is a resolution approving a first amendment to the agreement with exquisite catering by Robert Ink mayor Vice Mayor members of the
commission this is for our city anniversary event we put this out to bid we received two bids and we are recommending to enter into an agreement with Exquisite Catering by Robert mr city Clerk any public speakers no
ma'am any questions from the commission i'll take a motion please yes the beat was last year right yes okay so we didn't beat for this year no okay and I believe the price is
really high um and only the food is going to be $73,000 how much are we expecting is going to be the total uh for the city anniversary this year i believe the city commission budgeted
about $300,000 for that one event $300,000 for one evening party i think it's way too much talking about Dutch um so no I'm not in favor of this in without beating no no okay
well aren't we a little late in the year since the anniversary is in a couple of months june 1st june uh 29 29th 29th june 29th june 29th um when we went out to bid we only received two bids and the other one was um
$298,000 versus $99,000 for um Exquisite and the bid was for a multi-year contract okay and just for clarification for those that are watching or in the audience um we had talked about it during our agenda review that it was uh what about $24 per person correct uh
assuming that it's going to be 3,000 people adjusted if it's going to be less and that everyone got an entire full meal not little appetizers am I right and it's cooking on site that was asked by Vice Mayor Lama it's cooking on site
hot food fresh right just like last year okay another comment about what happened last year is that we didn't have no seating people were actually fighting they had to call the police i saw it because the people were sitting down they were not getting out uh and that we don't have no place to sit down so we
could make such a nice beach party and give people uh hamburgers and kosher hot dogs one of the above uh it will be a lot less money and uh and and I think there is a so much waste in here we
don't have to be a full big meal three course four or five uh again we are not expecting that when you go to a beach party if they give you a hamburger or a hot dog especially when it's free everybody's going to be happy for it but I believe that that is one of that is the option so it's a hot dog and
hamburger or chicken and also beans and salad etc etc etc so there is a the menu is there in the in the proposal and that is also to my point that maybe this year we should have go out to bid again maybe
other companies that they are now they've been I know of different companies that they've been registering with the city lately so uh and probably they were not receiving the bids before so this was a perfect case to go out and bid and find something more uh more
efficient there okay but didn't we have a multi-year contract we did yes yes you said so that we don't go out to bid we have a contract no is that what you're saying it was a um a one year with multi-year renewals which is how it went out to bid but it still went out to bid
and we and we when it went out to bid and we had the two responses correct that was last year or this year last year last year january last year it didn't go out to bid this year correct bidding is a long arduous
process so it's not always efficient to do it that frequently okay but then we sometimes get stuck with a vendor well you're this is an amendment so when you enter into an agreement you have usually multi-year so part of the
advantage in doing that is you get better pricing so if you go out to bid for only one year a lot of companies are not they they want some commitment or some kind of assurance that they're if they do well they're going to have an opportunity to do it again and the year after and pricing comes into play there
but but there is no expectation that it's going to be approved that's why it's an amendment otherwise it will be a three four five year contract this is a yearby-year contract knowing that things didn't change no correct it's at the city's option but it's still something that is put in the bid if you do bids
for all your contracts every year you it's not sustainable you won't be able to do it okay look we just got awards for for for having the best uh uh procurement department so I I got to trust the the process and I think that
um you know to to Commissioner Styson's point you know next year if we can obviously go out to bid again and see what kind of options we have because there are probably other vendors that may be interested or may we may find that this is probably the cheapest thing that we can get for what we get which is
a nice compromise because I know that many people wanted to have the hot dogs and hamburgers and chicken my personal favorite but that's you know that's neither here nor there gives the the the most people the most uh food uh and most most of them like that so and I I put
this event uh it is pricey for a day but I to me it's it's like the holiday lights uh could we could we put up half the lights could we slash that to to half the budget we could do we really gain anything you know tangible from
having nice holiday lights no it's it's a nice feeling right it's a nice experience and I think of all our events the the city's birthday is the for sure for me it's the one that I get the most uh positive feedback on agree um been
it's a larger scale and it's uh you know uh have the concerts and you I know this is just a catering part but it's um I mean it's nice it's a nice way to give something back to the community it's it is their money it is their party uh you
know they they wanted their fireworks so we found a way to accommodate you know those things um I mean we could all just you know sit home and and and eat whatever you know rice and beans every day but we don't
right we sometimes we go out to restaurants so it's kind of like the same thing here i'm I'm okay with All right let's Yeah let's do I I I think that the the staff has directions for next year so I'll take a motion good i'll make a motion i'll second all in
favor i commissioner Stson you want to be on the record as no no okay thank you 9d is a resolution rescending resolution number 2025 3778 ratifying the expenditure of budgeted funds with Love Power Equipment for the purchase of
seven UTVs for the police department the ocean rescue division and the code compliance division mr city Manager Mayor Vice Mayor members of the commission you had previously approved purchasing six
UTVs we were notified by the vendor that they could no longer supply the UTVs therefore we got in contact with a different vendor and it was determined that code also has a vehicle that is not
worth replacing so this is rescending the original resolution and ratifying the approval for seven UTVs five for ocean rescue one for police and one for code okay do we have
public speakers no ma'am questions or comments from the commission take a motion please i have I have one question go ahead so all of these vehicles they operate on the sand correct for most of them yes beach yes okay so
um and the operators they've all had training regarding uh the safety of beachgoers you know people that are lounging on the sand um as to you know to watch that no one gets run over like
has occurred in some other cities yes okay thank you i'll take a motion so moved second all in favor next item please 90 is a resolution awarding invitation
to bid number 251012 and approving an agreement with Waypoint Contracting to provide construction renovation services for the annex building located at 1850 Collins Avenue mayor Vice Mayor members of the commission this is a contract for an
agreement with Waypoint Contracting to provide renovation to the annex that will eventually house the building department earlier this week uh the deputy city manager and I met with Krema
who is going to be leasing the space so we can finalize coordination to get the project done as soon as possible and this was through a competitive bid thank you um Mr city Cler do we have any public speakers questions from the
commission that's my presentation then go ahead okay you guys have a copy there so um I'm going to take you a little bit in memory line so this start July 21 2022 when the city staff um brought us a proposal for a lease with a construction
company and it reads city staff is in the process of issuing a request for proposal for the long-term rental of this space as a restaurant to generate revenue for the city this process is expected to take no less than three months
next okay next thank you then in September 15 2022 we got the first amendment again with the same kind of a um clarification that the city staff is in the process of issuing a request for proposal for the long-term rental of
this space as a resident next in December 15 2022 we were um we had a recommendation to reject all the proposals and it says a resolution of
the city commission of the city of Sonas B florida rejecting all proposal received for request number blah blah blah um authorizing the readvertisement of the request for proposal actually section two says readvertisement of the
RFP the city manager or designate is hereby directed to issue and readvertise the request for proposals for restaurant lease and operations services at 18050 that was December
2022 okay then in January 19 2023 we had a second amendment next motion I think you uh we had a second amendment with the same conditions that we are looking to rent the space the same in the
following uh July 20 2023 one thing that I wanted to brought to your attention that that we never I think at least I never got that information is that when we reject the proposals of the restaurants one of them uh was uh
willing to um invest $3.5 million building the restaurant uh and they were expecting to have uh to pay us annual incomes of around
$420,000 from the first year 20 240,000 two 240,000 in rent and the rest as a 3% of the revenue of the restaurant okay so again they were willing to spend $3.5 million for a contract of 10 years
in the next 10 years everything that they build will belong to the city or clearly to to the restaurant to the location um and they were expecting to make a lucrative um revenue from it then in
the okay then in July 20 2023 we had a third amendment to continue leasing the space to the company in the following page which is about the 24205 budget um if you guys remember
um it was put there $2 million as a reappropriated fund balance for the construction of the city annex however um I know it's very small but in the top of the of the page if you see in your in
your copy um I've been requesting this information i haven't got it yet uh like the point that you guys were saying we only got the agenda on Friday so I make this requ this request Monday and Tuesday so probably finance didn't have
the time to prepare this but it is very interesting that we went from $7.3 million of restricted restricted fund balance in the building department in 2022 to 2023 and it went down to less
than $1 million for the next year i am still requesting the information how we went from 7.3 millions to less than 1 million in one fiscal year so I think we should see these details to make this decision okay so the last thing that I
want to tell you I put more information there is that um we need to be a little bit um conscious that the only way that we are going to be paying in the future all the expenses of the building
department is with permit fees that's it for the presentation okay is with the permit fees so it means that the more the building department is going to be spending when anybody comes because they need to change a toilet or they want to
redo their kitchen or whatever we had to pay all the expenses of the building department with permit fees so um I'm really humbly requesting you guys to take a little bit more of
time to reconsider this uh and right now I think we have a opportunity because uh we were made aware that the lease or the contract with the library is about to expire so I wanted to for you guys to
maybe consider switching and putting uh continue with the Crema with the Crema restaurant and putting the library in the Tony Roma's location a state-of-the-art library like a kind of like a Barnes & Noble with Crema um in a
prime location and um keeping everything government related in this building meaning that the first floor now we the manager and the team can redesign to move there the building department code enforcement whoever is they they need to
to to move that way for example we need we know that we need to create a new entrance for the library um in our in this building and a lot of things that they are changing so um again if we can move the library
outside and keep all building government offices here in this building we can redo the first floor and as a in the last page that you guys have there as a little bit of also information the library
in Aventura cost around $15 million and the funding came from 6.9 million from the Miami date taxing district 5.6 6 million from the county's capital asset acquisition bond and 2.5 million from
the building better communities bond program so $50 million was given to them also for a prime location in Aventura Mall uh and they have a beautiful library so we could do the same and at least take it in consideration this is
nothing to do with the Crema restaurant like I know we have a lease agreement with them etc and they're going to start very soon whatever they need to be doing uh but um I think we have an opportunity to lesser the cost and the expenses of
the building department and keep everything in house okay um Mr city Manager if you can just clarify because that's a lot of information that we just got so thank you Commissioner Cisen i'm just I'm not understanding how
how we're the the the relation basically so if you can again clarify what it is we're voting on right now you're voting tonight on giving us the ability to enter into a contract with a construction company to
build the building department spaces in the annex next door you have already approved and we've entered into a lease agreement with Krema crerema their work is dependent upon our work in the building department where it's part of
our contractual requirement to stub out electrical plumbing mechanical so Krema cannot get their work done until we do our work so we've entered into negotiations with this contract contractor for a very specific term so
that their work should be done by December and we've met with Krema to try to coordinate efforts so they can get started as soon as possible as well got it okay questions from the commission please go ahead yes so for me I think
the timing and the idea of moving the library over is an excellent idea what I would like to know is the space in our current library how does that space compare to the space that uh the building department would take up in
Tony Rome i just want to and and I think that's a good question i just want to be careful that we're not adding on to this discussion something that's not in the agenda and that not give the opportunity for the public to to give um input but I agree with you that's a good it's a good question i just want to get
clarification from the city attorney well it is related it's just you you've got a lot of issues going on um because the you've already you've already approved
what you've already approved that the building department's going to be there and that KMA is going to be there designs have already started the architects have already started crerema's ready to go but they're waiting for us if there's any delay I'm concerned about breach of our lease
agreement with Krema because they're intending to proceed on their timelines they've got their architects working the design of the building would be completely different in this case so you'd be starting from day one with regards to design with your architects
and then you'd have to get agreement for Krema you have to get agreement from we'd have to get leases in place with the library system that they'd be willing to move and who's going to pay for them to move and do all that so all that would have to be in place beforehand so you're talking about a lot
of time before we could even start doing any work on that building which to me is going to be very difficult with Krema and could cause a breach of that agreement okay let I just want to give everyone a chance but I need to finish yes like want to give them a chance
first i would just like to finish with my thought so I've we've had a lot of uh buildings built uh in this city that have a lot of construction errors i'm just looking to make sure we don't make another error
here and take advantage of the opportunity with the library lease being the way it is to um and I believe that for security reasons and all that it suits the city
better to have the building department in the same building where the library is now and I just like to verify the size of the space if someone has an answer to that and Susan I would like to welcome you
and thank you for coming back to our commission meetings wait Commissioner Susan just let let them go first so that every But I need to clarify that so they can have this information if anyone has that answer about the the space is basically the same actually the library is bigger so our building department
will be more comfortable but about KMA um just remember that we pay $100,000 to a broker i still don't know who was the broker for them to decide the broker
that the restaurant we should give it to Krema so we it was not a bidding process it was not in the manar we pay our fee of 50,000 we pay their fee of 50,000 for a broker to come and say put their KMA
period and then it cames to us after the fact so I don't think the least with Krema or that we are babysitting Krema and we want to make them feel comfortable when we invite them to be here so they should be a little bit
maybe grateful uh of the opportunity that we are giving so I don't think Crema is the issue here all right and if I just may just from a legal standpoint though you've already entered into an agreement with them and having worked with them and I I can't predict what they're going to do but if you tell
them that because this will cause a significant delay they walk away okay and you may be in breach of your lease agreement oh let's give everyone that's going to cost a lot of money all right commissioner Viscar $4 million okay so this is a lot of information i I
I um I wish I would have gotten this sooner um this this is like a summary basically um Sulk was the the um Aqualina people who were renting an otherwise unrenable space so I don't
take issue with extending their leases or anything like that because they were working in a like a shell right they just put up their desks and and so um I don't take issue with that i recall I don't know what numbers you have but I
recall years ago um gosh maybe three or four years ago looking into like moving the library over to the when when Tony Romas initially became vacant and KMA was not
part of it and if I I recall that it was not um that it would be smaller a smaller library that that the square footage footage there but again I don't have that in front of me but working for memory I I recall that the space would
not accommodate the library the same way and if not we're not working with KMA it would be a smaller library uh I think under different circumstances I would consider it because I you know it's kind of nice to have all the city stuff together and and if we could accommodate the library it it's something we thought
about before but the lease wasn't up you know the timing was different but I I recall that it didn't it wasn't gonna be a good outcome so but I just don't have those details and I wasn't expecting this conversation so I'm um I think in
concept it's nice but I don't think it it'll play out and also the um you know the the building department monies we can I guess get those details at some other time again I was not ready for that uh but we can only use them in so many there's a very particular ways in
which we can use those monies and that's what was great about putting the building department uh in its in its own space because that was one of the permitted the the allowed ways but I that's like all I can muster out of like my memory right now um I'm okay
proceeding with as we are vice mayor so I have a question so let's say we do put the building department where the library is right now and let's say that the library does want to move to where Tony Romans is the the buildout right
would the our building department be required to pay rent if they stay in this building in the first floor mhm it's not rent there's certain costs associated with them being here that would be payable from building but it
wouldn't necessarily be rent what about the Tony Romas building same thing the the cost of the cost of of renovating the space that's dealing with the building department not the part that's Krem but that's aortioned that'll be going to call it rent or credits or
whatever right so there are certain some formulaic ways of coming up with what the cost is to have the building department there and that can be paid from the building fund from the building correct right okay now um obviously the space is is different um we don't know
if the library would want to move we already have a contract in place with KMA now another thing that I'm thinking and you know having my my my parent cap on you know I I'll be safer with the kids being here on the first floor just
because we have those double doors we have the security a lot of these kids that come from school are are just just sitting there until their parents come and pick them up uh a lot of tutoring is going on there so you know from a parenting and a safety perspective I I I
prefer this where the library is at this moment so right now I think a lot of the wheels have been set in motion i'm not necessarily opposed to idea but then there's a lot of question marks right
now um maybe six months before or a year before we could have given this more thought and more analysis um but yeah I mean I I I always wanted an independent building department you
know as opposed to renting that out as a 100% um restaurant space or commercial space but yeah I I'm okay with proceeding forward and um you know these are things that I think right now a lot
of things have been set in motion so too many question marks if we start putting the brakes on this at this time and then again the library I personally prefer it to be here on the first floor just for the safety of the kids to be honest with you well you'd have a
security issue at at either place you'd have a security hold on hold on we're not going to You have You have a security 24 hours we have double doors they have to register you know the security guard is always looking at them obviously there'll be security guard there in that building but then you know
the kids will be onto the street here they're they're walking like on the sidewalk you know there's a space where they cannot they hang out and everything so I I I think from a library perspective the kids being there I I I feel better having the library here yeah
but the kids they're not supposed to be there alone either so I understand that but the reality is that they are well and the reality is that we voted for the resolution back in December 2022 to repeat as a restaurant so this is all
this process has been manipulated from the very beginning if they will say here if this section wasn't here I would not vote for this resolution listen I had some on the same apprehensions as you and and and I he he sent us some information that the the city manager
did regarding the broker and then from my understanding obviously that's what brokers are supposed to do they they they go out they know the business they have experience with commercial uh leases and then they put it out to the people that they know so it's not like
it was oh I have KMA let me put him in here you know I'm sure that this broker and from what I understand the information that was passed along to us is that they put it in the system like there's a commercial space up for lease it's not like they hand choose
no no that's the way that's the way these commercial brokers work i know but we don't know if that's why they put it in a database i think there was thousands of people that it was exposed to yeah i just I exposed to many businesses right i I want to ma make sure that we're very clear that you know
we're we're voting on this one item so for us we're not voting to resend the Krema contract we're not voting on the library we're not voting any of these things so that you know because I want I think we need to just call a vote and move on and then potentially again $4
million to renovate and small space the whole budget of the city of Elportal is $4.8 million the whole budget for their building department code enforcement police finance 4.8 million so people get
creative with the money when they don't have it we are wasting the money this is a disgrace this is beyond logic i am in disbelief that you guys are okay with this is wasting $4 million to renovate
an inside space when again we've been manipulated from the very beginning since July 2022 we've been say that it's going to be a restaurant then and I agree with renting to somebody else in
that moment but this was done totally on purpose um is an embarrassment if we continue allowing this to happen like I said I voted for rejecting the proposal we saw without looking at the proposal i didn't
know at that moment that we have a company who wanted to invest $3.5 million there because they knew they were going to make money this was not presented to us i didn't know that there was a company that they were thinking to make to pay us half a million dollar for
that location every year so all this information was not presented to us we were I did trust the staff when they said to me reject the proposal because we are going to bring you back another proposal for another restaurant so why
the resolution is not being honored what we voted the direction that we did to the staff was to readvertise is very clear here in Jello very big so we are picking and choosing the resolutions and the contracts that we are honoring and
at the same time you're just wasting the money okay i just for for clarification because that's a that's a lot of information i understand but I I'd like to get clarification from staff because I want to make sure that you know the what we're discussing is is factual so
Mr city Manager the the attorney and deputy city manager I just want to get clarification the resolutions that were passed by this body um maybe not everybody here this was before me have those resolutions been um kept to to the
letter of the resolution have has the staff done anything that would be considered you know not not following the the uh direction of the commission has there with with the examples that were given by commissioners
no and have you had an opportunity to review all of those items we've reviewed them in the past okay all right thank you and again I'm sorry to continue with the same thing but in the
in the budget that I voted against by the way this was one of the reasons that you guys all voted for it said that we needed $2 million to renovate that that space knowing that was pure BS because now you're asking for two more millions so you put two a little bit first a
little bit more and at the end it's going to be two more millions so it's going to be $6 million for an space that was supposed to make us money so again we are doing this against our residents against our people is very very simple
math and and about the resolution and we lost 8,000 on Yeah and about the resolution we in December 2022 we gave the direction to bring us another lease for a restaurant for the
whole space so it is in here okay i'm not making it up so you guys can look for it and it was not honored this resolution so I'm going to I'm I'm going to to one second please because we need to move on i think we need to take a vote on this uh and I think that a lot
of what you're saying needs to be looked into because those are very serious allegations and and we need to make sure that everyone on this in this body and everyone that's watching and that we're all on the same page um and so I I agree that we should look into it however I think we do need to vote well I make a
motion to defer the item yes I would defer it as well because we already have commissioners that have said that they haven't had enough time to absorb this information uh Commissioner Stuben made a motion but um you're you're second one second okay
Mauricio we'll take a roll call yes please okay one second and I do have one other question we're We're on the Well we're voting i have one other question that pertains to
the vote commissioner there's there's a vote on the table commissioner Joseph i vote to defer I want to have any Vice Mayor Lama i vote to defer to April uh would like to review this information uh granted
that this would not put us in a difficult position with uh with the contract we already have in place uh could could a month uh could we wiggle in a month you can try but again
I I I can't answer that question i mean it's it's at risk okay so please it's at risk so Okay so um to the extent that you had a resolution and just let me make a comment on this i'd like to verify that it's at risk you have a
resolution in 22 that said go out and rebid we did bid i know that right but at some point this commission this body whether it be all the members here or the previous members made a decision that no we're going to go proceed in
this fashion which essentially overrides that resolution the commission decided to take another course of action so you yourselves are not bound so if you pass a resolution two years ago that said "We want A B and C," nothing stops you from saying you
know what we don't want A B and C we want B only and that's what you all did and that's the only you know thing I'll say on that wes to the contract that we have with Krema again I can't tell you what their reaction is going to be with any delays
one month may not be significant i don't know but as time you know time is money and I don't know to what extent that's going to cut our progress with regards to costs and everything else then I I vote no to the deferment then
okay commissioner Viscaro I I'm also a no i think um I I'll give Commissioner Stoantes this that was an uncomfortable process i remember that meeting when we were asked to reject um the bid when
that was the recommendation and there were vendors here and and it was this has not been our most graceful process because it hasn't but there's been a lot of changes along the way also um with originally it was just going to be a
restaurant then we decided to then the the bids that came in the uh I remember the parking was an issue because then we closed the garage for the police department and a lot of things uh affected the the biders and the bidding
process and we're not um we're also looking for a particular kind of restaurant and not all the people um wanting to um like I don't remember exactly but I remember that maybe there weren't uh it wasn't the kind
of like place that that we were looking for like like KMA is some of the other we don't know how many we don't know how many wait we're getting into a discussion let's have a I I grant that this was not a smooth process but I
think we're like the ship has sailed and how long I'm He's talking Jerry i'm a no on the deferment and I'm not going to answer any questions all right so how long has the city known that uh the the library lease has been up for
renewal uh mayor we're in the middle of voting we were made aware of that mayor Fetch okay i am going to um do something that you probably don't uh imagine i'm I'm going to vote to defer and the reason for that being is that I think that this is a very serious conversation
and we've made some serious statements on the record and I want to make sure that the public and this entire commission feels 100% confident with the steps that we're going forward and that we get clarification on every single thing because this is a lot of information um it concerns me that we
would risk a contract however it concerns me more when we have almost half of our commission not trusting the process um so with that I I vote to defer as well okay may I say something too after The motion to defer is
approved three to Okay thank you okay so I just wanted to make it clear and for the record that I was always opposed to having that space dedicated 100% to a restaurant so I always wanted the building department there and that's been my stance since
the beginning since inception we eventually had the conversation where we could split it you know along the way and that's where we are today okay so I just wanted to make that clear that I
was always opposed to having that space be 100% a restaurant just from the experiences we had with previous leases with Tony Romas and other places we've leased out so um I think that what we are proposing now that we have the
building department there and a space of that building dedicated to Krema I think it's uh it's a good solution um but regardless so okay so for next for the next uh uh agenda if we can please based on all that all that you've heard if we can please get absolute clarification on
on on what commissioner said and I want to move on because we're getting into a discussion about something go ahead i also wanted to clarification the only reason I voted to reject the proposals was because we were told that they were
that they were going to bring us back the same concept it was renting the whole space so that's what they what we voted and what passed and I agree with you maybe we don't have the parking spaces etc to make it a whole restaurant and that's okay so we can have hybrid
restaurant and something else okay so and right now just remember we are building a trailer system on the north side of this building also for the building department so again we are against the trend in the whole country instead of decreasing government we are
increasing government more bureaucracy and just wasting the money because sadly we have it okay thank you all right next item please 9f is a resolution providing the city manager with the authority to negotiate and execute an agreement with Garland DBS to replace a roof at
government center mayor vice mayor members of the commission we were scheduling to replace different sections of the roof for the government center next door as part of those as part of that
replacement we were going to put in a drone landing space for the police department so it was determined that you know a best practice the best way to do this would be to do it in conjunction with that drone landing space and
replace all the sections of the roof there's actually four separate sections of the government center roof so this gives me the ability to enter into an agreement with this company to replace the entire roof at the government center
thank you Mr city Clerk do we have any public speakers no ma'am all right any questions from the commission no i'll take a motion please i'll make a motion all in favor i next item please niger is a resolution appointing a
delegate to the Miami Daily League of Okay um this is me so this is something that we do on an annual basis this we usually do some a little bit of a um a change
and um I think a year or two ago I had um asked Commissioner Viscara if she was willing to take this on and she's indicated that time she wasn't ready so I'm proposing if she is ready to make her the delegate and then make um uh Commissioner Stubis the the alternate
i'll accept thank you yes all right so I'll I'll take a motion so move all in favor i thank you 9 I 9H is a resolution expressing support for Florida Senate Bill 50 and House
Bill 371 relating to nature-based methods for improving coastal resilience that's me oh I just realized I'm so sorry did we have any public speakers for 90 no okay go ahead thank you sorry Commissioner Scar that's okay so uh I
spoke about this briefly um in the Tuesday meeting and in the um 3:00 meeting the um this these bills are um to require the Florida Flood Hub and Applied Research and Innovation to develop design guidelines and standards
for green and gray infrastructure i I I looked up gray infrastructure i knew what green was which Jerry you'll be happy to know it includes permeable concrete and things okay the gray infrastructure has a lot more to do with like storm water mhm and the green
obviously is also plants and such uh while directing the Department of Environmental Protection to adopt rules promoting coastal protection through nature-based solutions um so you know coastal resiliency was one of our um legislative priorities this bill has
flown it's already been approved unanimously through all its committees in the Senate and on the floor and it already has approval in one of the House committees so we're expecting this one to um it's nice to have something to support because most of the time we're
on defense and and and fighting against so that's um that's the resolution to support these bills actually if I can just add No one second do we have any Wait wait no ma'am we have public do you have a question i'd just like to add
also that this um uh the naturebased methods also includes um printerbased seaw uh printed uh concrete seaw walls so that's a good thing yes that's a good
thing okay any other questions and comments from the commission take a motion please yeah I would like to co-sponsor your resolution okay there we go and I make the motion okay second second all in favor yes okay next item please
9i is a resolution expressing support for Florida Senate Bill 440 relating to gender identity employment practices okay this is uh this is one is moving very slowly and I think it's being portrayed in a different way i'm going to read my notes this bill make it
unlawful employment practice for a public employer not a private uh to require as a condition of employment any training instruction or other activity on sexual orientation gender identity or gender expression so this was brought to
me by a Washington DC group that they're trying to um remove DEI from government not from uh private practices like I said it's moving very slow but I would like to support this bill us to support
the bill okay comm um anti Wait wait wait Mr city Clerk no ma'am no comments any comments from the commission or questions um yeah no I I oppose this precisely for the same language because
maybe if you're you know little town in the panhandle this doesn't affect you but if you're Miami Beach or if you're another city where uh maybe these issues are more common in your in your government um those cities should be
able to provide the training that they feel is necessary for their workforce i think this is a home rule issue and for us as a city it's unnecessary this is not a an issue that we have it's not policies that we have um and should we need them we we should be able to employ
them so um I'm unknown okay anything else i would like to say that it happens to be that this commission is not recommending any DEI um you know boards or um offices you
know but there could be another commission one day that does so in that regard I do support this bill yeah but they can reverse it anyways they can reverse it and if they do uh recommend it maybe at that time maybe it's needed right now we don't need it it's not a
concern for us yeah but they make it mandatory wait so let's just hold on commissioners and let everyone have a chance make it mandatory not to right if this bill goes through and what home rule tells us which is again a a um a
priority that we all adopted what home rule tells us is that each municipality should be in the position efficient to make the policies that best suits its situation so we're okay but maybe I'm using Miami Beach as an example i can't think of there's is it
wind not Windwood the one in Broward Wilton Manners right maybe in Wilton Manners it's different maybe they could they would need that training uh and maybe that would benefit that community but something like this would
not allow them to so who are we to tell Wilson Manners what to do right and it's not us i know it's the bill um but it's it's also moving slowly but for that just on a home rule principle I would I want no uh just for clarification before
I give you the floor vice mayor uh currently in in our policies in our HR policies trainings handbooks do we have any of these questions as part of the uh hiring process do we include Does the word pronoun appear anywhere
that we know of sorry no go ahead but I spoke to as Okay okay that's correct all right vice Mayor yeah i mean um I'm I I I believe myself to be very
conservative um but you know I'm also a libertarian so the way I see this is that it's about individual rights regardless of majority regardless of majority rule and this go both both ways right whether it's government trying to impose something on people or whether is
a movement or some sort of organization that's trying to impose something on people or telling them how to think you know so for me that this is about personal choice right um as long as it is not hurting anybody body
okay and I have some issues with this because it does take away from let's say there's a city in Florida that's very liberal and they do decide to implement some of these policies because that's what their electorate has decided why are we taking away that right from them
uh we have decided not to implement those it's our choice right so that's the way I see this right also I read the bill and and it's kind of punitive in spirit you know so um it's not something where you're trying to work with the
government and individual rights and and everything where you give people a choice and to give you an example specific examples what happens to a city employee that on their LinkedIn they put
the pronouns they them they or them right are they going to get punished because of that because they're using their city logo in their LinkedIn and then they're putting the pronouns that perhaps the state doesn't like so
there's a lot of question marks to this uh I do not feel comfortable with supporting something like this uh just because I think it's about uh personal choice and it's about respect of you know what that person wants to call
themselves also I think that we're talking about adult environments where there's no children exposed to let's say there's some DEI issues obviously you know that uh could be exposed to to children so at the end of the day I
think it falls on home rule and um yeah I I don't like anybody telling me whether it's government whether it's a group or a movement telling me h what to do and how to think and I think it's about personal choice and also that bill like I said before you know what about
if that person in their resume wants to use their pronouns i mean it's their choice um so um I don't want anybody getting punished or losing their job because they want to use certain pronouns you
know if I may so yeah go ahead okay i think we are very confused about the bill because the point is also about money this is like we have money money that because it's about not requiring that we have to hire a DI company to
give us training and I am all for freedom so you can call yourself whatever you want you can paint yourself the way you want all about freedom me too you know especially being here in in Miami and Florida uh we have a lot of tolerance here in sunny hours in South
Florida in general uh I think what an amazing community where everybody's accepted the way they are this is specifically about requiring training for you to be hired that you have to go through the process or maybe something that make you feel uncomfortable so
that's the spirit of the bill and this one remind me a little bit about the don't say gay bill that was never about saying gay in the bill and that's the way the media was talking about it this is about again not putting public resources hiding these companies that
they do DEI training for money you know they don't even believe in it they're just they're increasing and and and anyway this already passed at the federal level so it it was just to supporting to the local level as well you know wait hold on one at a time vice
Mayor my letter finish yeah so it is not about you can put in your LinkedIn in your Facebook Instagram whatever if you want to be with a tutu do whatever you want to be uh and nobody cares you know again this is about not using public resources and men mandating people that
they might feel uncomfortable getting that training that's about it okay so I I don't I don't believe that we're doing that now or that we have ever had any that the only training that I believe we've had is autism training anything specific to
anything out of the normal norm rather okay did you want to add to that i wanted regarding the training i I I I don't believe the government should be imposing any trainings it should be an optional training if you want to have DI training or not but if there's a city
you know with a constituency that wants to have that in their city it is their taxpayer money so you know if they vote to have that they they should have that choice you know so you know it might I might not agree with it
but who am I to say whether that city wants to do it yes or not i mean we might have some li very liberal cities that want to do that why am I going to impose my will on them uh I don't want anybody else imposing my will on me if we don't want to have it here we don't
have it here all right commissioner Viscar let's finish with you and let's take a vote please no because I I'm not confused okay i'm not confused it says right this is the language that I take issue with it says it is that if this bill were to become a law right this
would this would be the law it would say it is an unlawful employment practice for the state or a county or a municipality which would be us or a special district like the um um like the school board okay or other political subdivisions to require as a condition
of employment any training etc so it would take away that choice from the municipalities who feel it's necessary if you if you're a municipality that happens to hire uh you know a lot of people with with multiple
pronouns and that's an issue in your city and they feel that they need to provide that training who are we to tell them not to i'm not confused about what this says that's what this says so you know what uh Vice Mayor Lama said it's like there's what did you I don't know
what you said something about the spirit is punitive punitive well what I to me my word was exclusive right which is the opposite of inclusive this is the the an anti-inclusive u language which I found on my I keep a
stack of these on my desk you know our our city values integrity safety innovation quality sustainability and inclusivity this goes against our city values and it goes against Home rule all right i think it's pretty clear that we're ready to to take a vote i'm a no
all right so um U Mauricio I Let's do a roll call well is there a motion oh yes please sorry oh we've been talking thank you second i'll second it okay okay commissioner Joseph
I vote yes vice Mayor Lama no commissioner Styverent yes commissioner Viscara nope mayor Setchan no the ordinance fails 3 to2 resolution
excuse me okay next item please 9j is a resolution expressing support for Florida Senate Bill 1018 relating to homestead exemptions okay so um you have energy left yeah yeah so um our property taxes they go up
every year uh even though the our bank account or the money is not going up it's just that they inflate the value and we have to pay according to the new value so um what they are looking to do and I know there are different bills
about the homestead exception is just to increase the exemption and also to make it that it's going to go with the value of the inflation so the if the value of the home goes up also the homestead exemption should go up as well so um
there is a lot of noise right now in Tallahassee about property taxes homestead exe exemptions etc so I think this is kind of a safe way to say that we are okay just reducing uh the the
assessed value of the homes uh by just increasing $25,000 in the homestead exemption um instead of going a little bit more um there are other ones that are more aggressive other bills so I think I feel very comfortable with this one just
increasing the homestead exemption is going to help um uh especially the seniors uh the people remember just to get the exemption it has to be your residence where you live uh you and other requirement you have to see be a citizen or a permanent resident etc i
think this is a safe bill for me i have to agree i'm I think that uh the other bills where uh they're considering doing away with the property tax altogether would uh harm uh cities
irreparably and um I believe this bill alone assists homeowners and condo owners and uh this is the more logical bill yeah I I I agree with it i mean um I think that the flip side of this is
that when you have smaller cities like for instance uh Biscane Park that have a very low you know I think what they're going to do is that the homestead is going to increase but they're going to have to make up for it and I think they're going to increase their millage
rate you know I I have a feeling because some some of these cities are small um but hopefully you know this will give some some uh restbite to to people that you know would be benefiting for
pocketing $6700 extra a year from saving in in in their uh property taxes so yeah I I I do support the bill uh I believe that home valuations are going up and then you know you have increase in taxes
um especially for South Florida i think that South Florida cities are mostly okay for the exception of Biscane Park and some other cities smaller cities yeah so but yeah I support it i mean obviously there's some you know
negatives to this you know I think for smaller cities but I think they're going to make it up by increasing their milit rate i mean Biscane Park already has the highest mill rate I think not too Yeah right you're at 10% almost right no I think Biscane Park's got the highest
mill rate yeah they're at 10 almost 10% 9 point the the max yeah max allowed but regardless yeah I'll support it yeah I think the benefits outweigh any of the negatives for smaller cities yeah did everyone get a chance to speak are we
ready for a motion um no i I'm again because of in like I said in the Tuesday meeting like you have to look at it as as a fuller conversation and taxes anything that reduces the revenue of the of for us is you know when at a time
when if other bills go through and they're in increasing our liability and we're reducing our revenue uh that it's it can be a problem and we may end up having that millage rate conversation not the way we've been having it right so just keep that in mind I I think in
in in the in the broader context it's for for for us it it probably does make sense maybe not for the smaller cities um and it's not really moving so I um it may not even go through so um but remember if it does we have to remember
this when we have our millage conversation okay we'll take a motion second all in favor i Okay I next uh last item we have Commissioner Joseph yes okay so before before let me just
read it into the record 9k's resolution requesting Florida Department of Transportation to install a flashing crosswalk on 186 Street and Collins Avenue thank you yes perfect okay so I've been advocating for the residents of uh Golden Gate uh we tried
unsuccessfully to have a red light um in in order to allow them to make a left turn and to have a crosswalk at Terosene Avenue and A1A unfortunately we didn't have enough residents that participated and the motion failed after
we had a resolution from Sunny Isles and Golden Beach um so now we're trying to advocate to FDOT um because of the
um the severity of the uh and seriousness of um the incidents that may occur in people crossing that avenue at uh Terosene Avenue on weekends they cross
to go to the beach we have uh residents from the towers on the east side crossing over to visit Golden Gate and so we have uh people going back and forth at an unsafe intersection that uh
we're asking the uh commission to allow for a resolution to ask FDOT to consider a lighted push button crosswalk um Mauricio do we have public speakers no ma'am oh excuse me i'm so sorry yes
we do sorry sorry i saw that one sorry okay [Music] um Claire Hescu hi please say uh your name and address for the record hi so my name is Claire
Hus i live in I've been living in Golden Gate for over 20 years i raised two kids here and I have six grandkids and each time I cross the street to go to the beach i fear there's going to be an accident i came to the city several
times without success we are not asking for a red light to stop the traffic but just you know a sign on the on the street a crosswalk with a flashlight that don't stop the traffic uh continuously just you know to stop the
car to be able to to cross you know we are 90 houses in this community with lots of kids families elderlys and each time it's you know it's upsetting to see uh kids uh by themsel crossing the
street going to the beach we have two uh passages on u both sides of the regalia to go to the public beach but no uh crosswalk so it's really a safety hazard and we've been
fighting for this i've been fighting for this for 20 years but uh without any success so so I love go I love my uh my CD and uh I would like you know to feel safe when I cross the street or when I see uh
people from the community with uh you know beach carts uh chair beach chairs uh crossing and uh you know running between cars uh not to be uh run over so great thank you thank you next speaker
Nadia Brigadeier hi Nadia your your name and address for the record please nadia Brigadeier i live in Golden um Gate also at 3935 194th Trail um I lived in that uh owned in that community already for a few
years and I lived in a different apartment in Sunny Isles already for uh many years and it is absolutely necessary to have a crosswork there it is a family community it's not a building it's mo houses like she said 96 houses i have three children most of the
houses have multiple children all the way up to five or six children in those homes and they do see their friends other buildings other homes in Golden Beach and you know they want that freedom but we want safety and they go to the beach or they have their cards or
they have their surfboards or whatever they carry and it's all day in and out it's a very very busy road the community used to be quieter but it's not sunny Isles was people that came and go and
now people live in sunny Isles all the time so the amount of cars has dramatically increased the new buildings coming up will only bring even more cars that are coming especially specifically close to that area because of um St regis and everything that's coming up
and that's a very large building so it's only going to get busier of course a red light would be the ultimate but at least a crosswalk for safety where especially with the lights flashing or at night um so we we respectfully ask that you understand that it's a very serious
problem we don't want someone to get hurt and then solve it we we see that it's a very big need thank you thank you cohen hi Joy your name and address for the record joy
my name is Joy Cohen address is 4003 194th Trail Sunny Isles Beach Florida 3 let me just stop you for a second Mauricio yes i'm I'm trying to make Give me one second we're resetting your time yes give me one second okay because you were You can just keep going just go ahead
yeah go ahead all right so again my name is Joy Cohen and I'm a resident of Golden Gate Estates for over 13 years i'm here today to discuss my concerns regarding the hazardous situation due to a lack of pedestrian crossing on Collins and Terina Avenue the community has
significantly grown in the last few years and many people in my community are trying to access the public beach entrance as well as accessing the other buildings across Collins Avenue i have witnessed children adolescents adults nannies with baby carriages surfers
crossing Collins Avenue in an unsafe manner collins Avenue I'm sorry sunny Isles is a highly dense populated city and numbers of cars have increased i believe that the chances for injury andor even
fatality is increased due to these unsafe conditions as a community resident and parent I would like to see safer conditions in the community we are asking the city to pass a resolution as the first step in obtaining a pedestrian crosswalk for Collins Avenue and I did
include pictures that we have taken of people randomly crossing i don't know if you can all see those pictures just as evidence um we believe you huh we believe you we don't see the pictures we believe you and I have also included signatures of all the residents that
couldn't make it tonight because of after school activities or late meetings uh but we have many signatures of the residents who have signed for this great thank you thank you Mauricio no other speakers for this okay uh comments uh or questions from the commi from the
commission commissioner Viscaro anyone like to see this it's okay i've seen I Yeah also I I have it here if you wanted to look at it it was because she emailed me before but so if you wanted to look at this so um I
was going to say okay so I spoke to Joy and I communicated with with you and I and thank you to your companions um as you know Collins is not our road um so you're taking the proper steps you're
got your signatures and then you know I'll certainly support the resolution and is this for what is this she has oh okay okay so you want to see them for the record okay uh and I think it's wonderful that you've taken the
initiative and um and come here i know it's not an easy thing for for everybody uh and I I wish you luck um but know that F dot is not always easy but I know Jerry likes to um to call them and push
them so uh you I will be hopefully hopefully we'll have I'll be exerting my best efforts i know you like to call them vice Mayor yeah I totally support this um safety is paramount and um by the way I called you back Joy sorry when you called me i was out sick really sick
so I called you back a couple days ago um but yeah I I do support this and um yeah it kind of reminds me of 174th Street and and and Collins when I see you know the families the kids trying to go to to the beach you know to the to
the park and the beach access and um it just makes me nervous to see people crossing and the cars whizzing by so yeah uh a light will be a delight there safety first commissioners yeah 100%
support the resolution um like vice mayor said it's about safety i also am and we seen the fatalities i'm going to give you my card because I didn't I don't I didn't get your email i don't know if you sent it to me so or maybe you had the the wrong email so I would
like to to get a copy so I can also start the communication and yeah uh Jerry wherever you need help to make it happen let's do it yes we will absolutely make it happen yeah uh I'm supportive of this as well i'd like to uh actually add to this and so that it's
not just the flashing crosswalk so they look at any possible other options because um I don't want to limit it to the cross to the flashing crosswalks because in the past they've those have sometimes been considered even more dangerous because people press them and
they start to walk and the cars Don't stop don't stop so I I you know they they they they should have additional methods so I don't want to limit it to to the flashing um so if you're not opposed to it I'd like to to to change it to say all and any possible um
methods that they can look into well we've actually the absurdity of it is that there should have been a red light that in order to let's start with this resolution yeah sure i mean we've had a previous
resolution unfortunately the um numbers that there that FDOT is looking for are really unrealistic according to the the need for a light there well I think that now that you know you've all come out which again appreciate that you stayed until
the end um we've had later meetings so you got lucky uh and now I think that you realize how much um uh cooperation and participation from that small community is needed in order to you know get the data that is required to get what you need and you have our entire
full support so uh I make a motion with your amendment right to to broad it okay to everything possible could you restate the uh the amendment so the amendment would would be so right here it says install flashing crosswalk and it would
to include um um any any sort of device or mechanism that would provide um for for uh for safe crossing for safe crossing from uh the west to the east side and back again so just one way um I'll
take and could we add um And I don't know if this is appropriate but the signatures and the photos could we add that as an exhibit to the resolution sure or is that just part of the communications we just added okay
well when we do communicate with FDA obviously we'd like to share that right yes okay so I'll leave it alone all right i'll second the resolution i'll be sending it over to Stacy all right nice phone call all in favor i I Okay now
we're uh citizens forum do we have any public speakers yes we do okay uh Vidali Falovich hi Vitali you're I know you're regular but your name and address for the record please good evening ladies and gentlemen
of the commission this is house my name is Po 92 Southwest 167 Bay South Florida um as being a frequent visitor here look like I'm almost coming here four times a week i
spend more time in Syas than I spend in Pome Bay um one of the things that was brought up today is that we think we was sad I think by the commissioner that we're the best you guys are the best as ability to travel around South Florida
and other municipalities you guys if you sitting in that chair you are the best otherwise the citizen would not vote for you as coming as a visitor the frequent visitor you got one of the best police departments I'd have to say in in
Florida not just South Florida but Florida not only that is that ability what you guys accomplish as coming in here and watching and looking at the agenda you guys have accomplished amazing things as a commissioner as a mayor with that admin in this
administration as I came in before I think this is one of the best administrations that I've seen so far in San Beach and I'm glad to be frequent visitors in this area thank you so much thank you thank you do we have any public speakers yes albert Hatam
this has to be about the Peter hi I know you've been here before but your name and address for the record please the bike issue was passed already got it oh so my name is Albert Hatam i live at 30 174th Street in West Towers and I guess I'm going to continue with tonight's theme of public safety it concerns the
pedestrian crossing bridge going from North Bay uh Boulevard to Winston Boulevard um it is a concern that the amount of uh people that use that that come over that bridge with all these motorized scooters and bikes and roller
skates at 5 10 15 miles an hour with a total disregard for the roadway in front of them uh what happened to me the other night is I came to a stop sign uh it was late at night uh thank God the corner of my eye a
young person came flying across the road with no regard and thank God I didn't step on the gas pedal or god forbid something would have happened so I'm here to ask you to do something to slow down that traffic coming over the bridge
you have a stop sign there which is totally useless you could have five stop signs there it's not going to matter on the other side there is a light that warns drivers of people coming over the bridge on this side there is nothing so my suggestion and I hope it's an easy
fix because it doesn't involve anybody I think hopefully but the city of Sunny Isles to do something is possibly speed bumps lights precautionary signs to slow down the traffic as I was coming here today to this meeting same thing
happened broad daylight two people on motorized scootings must have been doing 10 to 15 miles an hour not even thinking about slowing down or stopping right into the roadway now if a car goes through the stop sign
which they do and somebody's coming without looking there will be an accident and as Mr joseph said it is just an accident waiting to happen so hopefully you can do something about it do something quickly about it it
seems to me it's an easy fix that this commission could do without any major um studies and um I'll follow up next month and hopefully something will be done but it is a concern and it has to be
addressed because I believe that something will happen it has to just law of averages now thank you for your time thank you thank you Stan can we um The final one is David Vgo on the bridge
hi David you know the drill yep good evening honorable mayor vice mayor and commission my name is David Virgil my address is 17500 North Bay Road i just want to go back to what was mentioned at the commission workshop about the holiday light proposal i noticed in the
rendering they had the old the current monument signs and welcome signs and from what I understand the signs will be updated soon and I'm not sure if the lighting would work on the new sign since they have a slightly different
shape uh yeah that's something I noticed another thing I would like to recommend um if all of you could think of questions to asking the meetings at the commission workshop um that is held on Tuesdays because in these meetings looks
a little confusing to see um all of you have questions that you could have asked staff at the workshops that's just my opinion and one more thing um about committees i'm I'm sure that they're important but anyone could come here to
the microphone and speak and advocate for an issue nothing is stopping them from speaking here like what I'm doing right now and um if more people could be informed they could come to these meetings and wait till the end and speak on whatever issue that they want to
speak on they could do do so so thank you thank you very much that's all mayor okay great um with that meeting adjourned thank you i would Can I make just make a comment the meeting is adjourned so you can say anything that you'd like as long as it's not
breaking sunshine yes so we have we discussed things at the agenda review but it's not recorded it's it's not visible to residents so we ask those same questions here so that residents
see the answers we are not asking all the questions he goes to them the worship should be here and should be televised