--------- Okay. So, let me jump right in. Um, I'll start, I guess. Um, Dan, this is the point of time. I think Karen was not on this committee last year. This is a mandatory exit um meeting if I'm correct based on the audit in which normally the first question is what deficiencies do
we have? If we don't have any deficiencies, which is always excellent, we just open the floor to any questions. If there are deficiencies, we review it. So, with that, I'll turn it over to you. Just one quick question. Is Danielle joining? I'm not Danielle. Okay.
Well, I can go over um Oh, there. Okay. Yes, that'll be closed. This is the first time we're we're doing this in uh more of a public format. So, I thought that uh I know this this portion of the meeting is open to the public. Correct.
Yes. Yeah. So, I figured I would take just a minute and kind of recap a few um overarching items if that's okay with you. Perfect. Perfect. Great. So, um, just to kind of give everybody an overview of what's going on and and
what the process is is in, um, early in the year, we complete the annual we assist the CFO in completing the annual debt statement, annual financial statement. From there, um, the the, um, the township prepares the budget, uh,
which we have some assistance with and we review, and we've had several meetings regarding the budget during the year. Um then we jump into the audit and now we're here in September. The audit has been filed. Uh last month we're having our uh annual meeting. Um and we
also besides filing the audit, we also filed a single audit. Uh that's in done in conjunction with the audit and that's only when um the federal expenditures or state expenditures exceed $750,000. So all of those have been done and
filed. Um the audit was completed uh following generally accepted auditing standards. We also follow federal regulations, state statutes, state administrative code. Um they're all have to be um dealt with in in the process.
Uh our responsibility um is basically um providing an opinion on the financial statements. We report on internal controls and compliance and we communicate significant items with management and
the governing body. Um for the audit process and I'm just kind of just quickly running through a few of these overarching items. Um we document internal controls and assess risk, design our audit tests, complete the
audit. Um we propose audit adjustments to management. prepare the audit report and then today we're here having our exit conference with um members of management and the governing body or our finance committee. Um when we look at
the audit report and I believe everyone's received the audit report, correct? Yes. Yes. Great. Um so when you're looking at the audit report um there's a few different sections. Our front section is the audit opinion which is on the opinion on the financial statements. which is our first
report and our second report's opinion on the township's internal control and compliance. Those are both required. Um in addition to that uh well following that are the financial statements, the basic financial statements. Then we have our footnote disclosures which is kind
of explains a lot of the different areas in in significant detail. It will also give explanations on what certain terms mean which is helpful to some of the newer governing body members. Um and then following that supplemental
uh schedules which detail out um you know quite a few items and some of those are relevant for uh today's discussion and then um the finding sections in the back. Um so in that finding section there's also the single audit section which you'll see like which grants we've
tested and which federal programs uh run through the township this past year. Um now into a little bit more specific. Um this past year there are no and and as in the past few years we haven't had any uh audit findings. So there's no
formal action corrective action that has to be taken by the governing body besides accepting the audit report. Motion to approve. Okay. Um, in addition to that, I thought I would uh identify a few things that
might be um, you know, important to either discuss or just a few just reminders for the uh, for the township. So, um, one of which is um, we thought it would be um, a good idea to like every so many years perform a complete
review of the township's fixed assets and update that. Um, you know, that's something just to consider. Um it's not a requirement uh because you do do updates annually but every so often we do recommend a complete uh review. Um I
wanted to take a minute and kind of discuss a few items regarding debt. Um you know I'm not going to get into too much detail but I wanted to explain a few of the terms because I know some of those terms are um you know we we do discuss them from time to time.
So, um, just bear with I'm just sliding back and forth between my screens. So, um, so the way we for cap and this is really in relation to capital and debt and I figured this would be a great time to kind of, you know, inform everyone how things work because I think most
people aren't familiar with governmental accounting. So for our um capital funds, in order for us to spend money, we have to approve something called an improvement authorization. Um or also termed bond ordinance. They they don't have to be
fully they don't have to be bond ordinances, but they are ordinances which create improvement authorizations. Improvement authorizations are spending ability and capital. Um those can be funded or unfunded. Um and that's
determined by where the funds come from. So if we are doing a bond um an ordinance uh that's funded partially by bonds that portion is unfunded. It's capital improvement fund which is our own money our down payment money that would be funded. Um, this is important
when you guys look at our improvement authorization schedule and you're determining whether uh something should be um, you know, when you're looking at it to see what funds are available, whether they're um, funds that we've provided or are borrowing.
Um, and also another important item is called a deferred charge. So in capital when we pass a bond ordinance, um, our deferred charge is going to be the unfunded portion. So, u we would have a deferred charge that would be matching
to um authorized debt. Um so, those go they're not interchangeable, but they're um inversely proportional. So, we have our deferred charges, our asset, and then our um our you know, our f our debt
would be our liability. Um in addition to that, we have authorized but not issued. So when we first approve an ordinance um or bond ordinance, the uh amount not borrowed, it's called authorized but not issued. When we do borrow it, that goes away and
we would have bond anticipation notes or we would have serial bonds or loans or some financing mechanism. Um so they're the kind of the key components here. Um I wanted to uh also
bring to light that the um your during when we do the annual debt statement in January and the CFO completes that um our annual debt is um about 0.906 a percent. So it's under 1% um you're
allowed to go to a maximum of 3.5% by state law. So um your your current debt is net debt is 71 million. you're allowed to go up to 276 million um which is uh 3.5% of your three-year equalized
valuations. So, uh I know we've had some discussions about debt in the past, but I thought putting it in the big picture uh is is important to see that you're only uh you're just below 1%. And that's as of December 31st of 24.
Um, if there's no questions on that, I'll I'll just jump forward. Um, so, um, as we talked about improvement authorizations, I do think it's good to review those. Um, you have some older improvement authorizations, and I know that sometimes funds are are held uh,
for longerterm projects, but I do think it's good to review those annually. Um, also want to remind um, you know, the township to follow up on their grant receivables, make sure those are all collected prior to the end of the grant period. I know those are reviewed on an
annual basis as well. Um, and then jumping into the audit report. Um, I would like to am I is it okay to share my screen? I'm fine if that's all public. Yeah, it works.
Yeah. Uh, so I am going to do that real quick. Okay. Um, all right. So, this is the uh these are some pages out of the audit report. I'm going to scroll over. This bar is in my
way. um to PDF page 35. Um and on here, I'll make this quite a bit bigger. I just wanted to um I know you're all aware, but wanted to bring to your attention that this is the first
year of the revaluation in 24. I know we're here at the end of 25, but uh in 24 you'll see that the down here towards the bottom that your um valuation increased significantly. Um and your tax rate when you go up at the tax rate
side, your tax rate uh decreased. So they're they're inversely uh related. Um also in the audit report, um would you mind if I interrupt for a question if you don't mind? No, please. I'm sorry. And talk about total valuation. So it's nothing to do with
the order but more towards bonding and debtability. Um the the credit limits based on valuation. Is that is that correct? Did I make that up? Yeah. Your borrowing cap capacity is based on your equalized valuation. So in theory obviously as values have arose. Not that they were anywhere close
to these limits at all. But in theory with because of revaluation which increases your values because that brings it to market you are now have more borrowing ability. Is that a fair statement? That is correct. So nothing's physically changed, but our credit limit has been increased.
Right? The one thing to do keep in mind is when you look at your debt limits, they're based on the equalized valuation. And this uh this chart here in the audit um is on the net valuation taxable. So in reality, this if you go into 23, you're 5.2 million. The
equalized amount, which I don't have in front of me, would probably be quite a bit higher than that, maybe in the $7 million range. Um and then when you in 24 when you did the degree valuation that brought your uh net valuation
taxable in closer in line to your equalized valuation and that has that's required to be done uh every so often when your percentage gets um significantly different. Yes. Got it. Understood. Great. No, I appreciate the questions because
doing this with no input is uh painful. Um, the next item I wanted to uh bring up was uh just a quick recap on your fund balances because I know that's something we always discuss uh when it comes budget time. Um, so your um your
fund balances this year um were very similar to the prior year. Um, and that's and the five-year recaps here on page 37. And then also on page 33 or 13, excuse me, is your statement of
operations. Um, and then here, um, you know, it it flows through all your revenues, your expenses, and in the end of the day, your, um, operations for the 2024 year were, um, somewhat similar to
the 23 year. you're um about $230,000 less in fund balance. So um fairly consistent year and I just wanted to bring that to your attention. So um just to final wrap things up here
um that's the uh those were the the major items I kind of wanted to discuss with the with council. Um, can I uh Is there any questions that I could answer? No, I'm good. I'm just happy there's no deficiencies. That's always, you know,
that's something you really It's turned around for years since Issa became a CFO. So, once I heard that, I'm like, Darren, Deputy Mayor, nothing you see that we need to worry about right now? Um, no, no. There's I mean there's there's obviously u things that we
always want to do or that you know the township should um should work on. Um you know that's that's standard everywhere. Um there's nothing um you know major at this point in time. I want to make one comment. Um
can I can I just interrupt? Danielle is on the Zoom and she's not on as a panelist. So she said she's raising her hand. Can we bring her in? Apologies, my hand was tied up. Sorry about that, Councilwoman G.
Thank you. Sorry, I should have uh pinged you earlier, Doug. Oh, good. All good. Glad you're here. Um and I I guess um Deputy Mayor Organ kind of already asked the question, but I my question was going to be what, if anything, stands out as something that we should have our eye on? And then I
was also curious if um post the reval were there any um major edits or um also interested in the number of people who um appealed the reval and what the outcome of that was. I don't have all the current figures on
that because we did through 24. Um, I know there were, um, quite a few tax appeals. Um, and there was, I believe, I mean, I don't know, E, if you know these numbers off the top of your head, if you can jump in. I do have some information
on tax appeals. I just have to pull it up real quick. So, I don't, but while you're doing that, I want to express my gratitude to, of course, manager Jaclyn Hashmat for her efforts with this, but also to the mayor's comments, which I appreciate.
This is all a team effort which also can't be done without our my deputy CFO. She's blurred. She's there though. Um I seriously say that it is a team effort. Um you know with the audit I'm thankful that's five years of no major
findings. Uh there's always room for improvement that we are looking to improve on, but you don't see many towns that have a run like this that that we do thankfully. So thank you to everybody. Yeah. So, I did look up the um what I
received from the assessor um and there are probably 200 and a little over 200 um appeals. You know, people will appeal for um numerous reasons. Many of those will not
be uh you know, granted by the courts. Um but I think uh you know just be aware that we always have the township always has quite a few tax appeals. Um you know I believe in prior years it's been more than that. So you know hopefully going
forward these appeals will drop the number of appeals will significantly drop in the 26 year. Thank you. So no large financial impact to the number like in terms of the outcomes to the appeals. I I was not made aware of any
significant um impact. I mean u you know that's not something that we are I'm we do it's a very small piece of the audit is just to acquire some of that information. So um I think that's definitely something to follow up with the tax assessor to be sure on
where all current appeals stand. Sorry, Dan. Did you say something for me there? I was on the phone. No, no, no. I think that's everything I have to uh present at this time. Okay. Um, so if that's the case, I'll make the Oh, I guess what are we looking
for? We're looking for nodding heads. Is it for the C to the council makes the official motion? We're just looking for nodding heads to approve the audit. Is that where you're what's is that the policy? So, we'll list the uh resolution on the consent agenda for September 29th to accept the audit. Uh but we obviously
wanted to have this meeting first before we move to that. Excellent. Now, is there um Dan, is there a request to go into close session? Uh yes. Yeah, I think that's always u so excellent. So, I guess with that, we'll finish the public portion of the meeting. And um uh Doug, we're going to
go through close session if you could um You got it. Arrange how to figure that out. Part: 2
Good morning. >> Good morning. >> Welcome to our first uh T-neck community pool subcommittee meeting. Um who do we have on with us? I see Shawn is there. Deputy Mayor Oregon,
Mayor Schwarz. Um, I know Doug is also um hosting with us. We have deputy manager Anthony Burley with us in the conference room. Um, I don't know, Sean, do you have anyone else with you? I also have our DVW director Javon Romeo with us today.
>> Just me. Uh, Virginia's listening in. >> Okay, wonderful. >> Morning. Morning. >> So, to start today, um, we do have some items to go through, general topics. I know Sean has a laundry list of things that he's been collecting over the first
season um that we'd like to go over um some items, get some feedback, things we want to discuss. Feel free to chime in at any time um to, you know, give us your feedback. I think we had a great first season. We have a lot of things on our agenda to bring the pool um up to
speed, have some renovations in mind, some ideas for our second season. Obviously, some items will be capital items. Currently to date, uh we have left in our balance $358,1283 cents left um in our capital
expenditures to use um before our next season. So, uh we will be obviously putting some more funding um aside to do some other upgrades, but we are going to spend wisely um to open the pool for the second season with some new upgrades. So, um, with that, Sean, if you'd like
to start with our, um, I know you had some items in terms of the facility in itself. I don't know if the mayor, deputy mayor would like us to start with something specific. Um, we can do that as well. >> Um, as as you wish. I I just wanted to make a comment that everybody that was
at the pool, some people had constructive criticism for a few things, but they all started with it was a wonderful summer. They loved the energy. They loved what was going on there. They loved Garrett. So, if we could um relay a job well done to him and for from us,
a huge thank you to Trayvon and Sean for everything your departments did. Um I think it was an overall resounding success. >> Thank you. >> Yeah, I do think it was a a very good season. Um this was um not easy to get
everything ready, but um we did it. Uh big thanks to Travon and Jacqueline for um you know approving the things that needed to be approved. Um uh getting the things throughout the season that we needed and um of course big thanks to
Garrett cuz he was excellent. I I heard not one bad thing about him. Um always listening to the residents and what they had to say. um took in what they had related to us and um you know
as Jacqueline mentioned I I did keep a a folder of all the things that all recommendations um and things to discuss to hopefully make it better. So with that um I will start um the
first thing on the agenda was the membership fees. Um, so this year we had a $150 registration fee for residents and the $50 membership fee on top of that. Um,
for non-residents it was $300 registration fee and $50 membership fee. Uh, for guest passes it was $15 across the board. Um, does anyone have any comments on the
registration fees for next year? >> Um, I think that for some people it was a lot to swallow. Um, but I I um think everybody has adjusted to it and I would say let's let's leave it as is.
>> I'm I'm going to second that. Well, e that's the easiest way to clear up um you know shortfalls, but we expected shortfalls and we hit them with that big hit, that big jump and let's keep it this year and as we constantly improve the pool, we can look at that towards future years. >> And and I would circle back to guest
passes. I know we had a lot of comments on that and rolling them over, but um unless you want to discuss that now. >> Yeah, that's uh that's on an item for a little bit later on. >> Okay. Um uh something that came up was um at what
age do we start not charging um children? So we had a couple infants come to the pool. Um are we going to make them um buy a guest pass for a six-month-old or a one-year-old? Um so that came up a couple times
throughout the season. My my personal feeling is um if it's an infant, we should not be charging them. Um also uh you know, we had at age three and up was the $50 fee. Uh under three
was $25 for the season. Um my feeling is maybe we should have one fee, maybe age two and up, just keep it a flat $50 fee. Um, I don't know what everyone's thoughts are on that. >> I think that's fair in my opinion. I
don't know the mayor, deputy mayor. I think that's good. >> It would probably also make your lives easier. So, um, that works. >> Okay. And we'll keep that the same for the guest passes age two and up for for guests. Anyone
under two would be free. >> Sounds good. >> Okay. Uh, senior discount. Um, this came up a couple times as well. Um, to give resident seniors a discount for the pool. Uh, the recommendation was
possibly a $100 registration fee rather than 150. Um, so I I think with seniors we're we're generalizing because there are some that can afford and some that can't. And I know that we put a
mechanism in place for seniors and and young families also who can't afford to um join. So I know that Medicaid um eligibility was was one thing. Um but I I don't know necessarily that all the
seniors in town have the same financial issues. So I I wouldn't want to do that. A lot of the younger families in town are struggling also. And um I I think um need need-based would be a a better way to do it than age.
Just my opinion >> and I agree. And if the need that we said is not sufficient enough, I believe and I apologize. I always confuse Medicaid to Medicare that was the the number we used. If that's too high of a level, really too low of a level to reach, if that needs to be expanded. But
I think what deputy may organ is seeing is across the board. We don't want to generalize and say anyone over 65. Um besides because a many of them are able to and frankly but also that's a sizable bulk of our membership. So I'm hoping to over the next few weeks figure out if there's another senior
threshold other than that if need be. >> Sean, would you be able to navigate that if we do it as like a financial assistance type thing like we're doing for others? >> Sure. >> Offering for all. >> Yeah. So they could give proof of like the need and then we go from there but not offer for all.
>> Yes. Yeah. We just have to identify >> in our in our software. We have to >> um identify each thing that you're selling as a product. So we can we can discuss that later on. That's not a problem. >> And I think with younger families we
said um school lunch was you know >> Yeah. So we don't have to get involved. Did you did you have any issue with them providing documentation for you this past season? That was that worked out great. >> Okay, perfect. >> We had a we only a handful of those, but there was no problem there.
>> So, and and while we're on that same subject, if this is the right time, there was also one or two generous offers of scholarships for multiple people. Not sure if this is the time to talk about it, but I believe it wasn't utilized. It was at the end of the summer, so that's something to figure out that there was a scholarships being
made by generous people. at one point I think um Karen remind me five six seven families were they the offer was for >> somebody offered to bring in five families >> five so that's just something that sit there in the pricing tier for squeezing it down in the future the scholarships
>> okay um also on the agenda was um having a a prrated um fee for joining after a certain period of time um I'm I'm not sure everyone's feeling us on that Um, a lot
of people found out uh late in the season that we uh the town uh now took over the pool uh and they wanted to be a part of it, but they were disappointed that there was no discount for joining so late in the season, >> right?
>> Well, by default, um that's over now. That was a one and done. What's a one and done? And if if you're not aware that the town has a pool by July 2026, my opinion is we should charge you double. It's on the record, Doug. Put that on the record.
>> Okay. >> And what are we doing in Jaguar Park? Sorry. >> Uh, now on the the flip end of that, uh, early registration discount. Um, I know there was some talk about, um, opening up an early registration period
possibly. My thought was maybe March 1st. Um, and if people did register early, possibly an incentive would be to give um a few free guest passes >> to be used during the season.
>> So, I know that the the email went out and that's what got people talking about it. I I don't know what the upside would be for us right now. Like for the swim club, when it was the swim club, I think they had needs. they had the financial
need earlier and so they wanted people to register early and pay earlier. If we have that need um great if we don't and it you know it doesn't make a difference to us if people register early register later if it's what makes your life
easier. >> Um I'm going answer that from a municipal law point of view. From a business law point of view um dep is correct. From a business point of from a municipal point of view, the only benefit would be if we were to bring in this money in 2025 that we could then use in 2026. However, that said, the
amount of money we're talking about, it's meaningless. You know, if we get a permit for a new building for 500 grand, that moves the needle. If we get 300 families to pay $300, it's not going to move the needle and compared compared to the headache. So, because we're not that type of venture such as a private swim
club in need of payroll, I'm going to say that that's nothing. It doesn't really do it for us at this point. If in the future that we decide to raise the pricing, what we could do is maybe talk about, you know, keep the existing pricing for early bird, something to talk about, you know, the future for from that point of view. But for this
point of view, I think we can punt this for now. >> I just want to welcome Deputy um Deputy Mayor Denise Belure. She just um hopped on the call as well, just to bring her up to speed on what we're talking about. Good morning, Denise. >> Good morning. Good morning. >> Good morning, everyone. Good morning.
Um, we just went over a few items, Denise, to bring you up to speed. It is recorded, but just so you know, we did uh we were just talking about some of the fees and bringing the kids in under two years um as free. Um the the fee schedule staying the same uh for next year at this time since we did have such
a large bump. Uh seniors uh giving proof of Medicaid um to be offered financial assistance um and continuing our financial assistance program for families that are in need. And just uh also for scholarships for us, um I know Deputy Mayor Oregon had a family
offering five free passes to someone in need. So, we're going to keep that in mind for next year as well. Um and then that brings us right up to the early registration that we were just talking about just to bring you um up to speed on where we are with conversation. >> Yeah.
>> Um just continue along here. Um refund policy um is something that we would like to put in place. um uh refunds after a specific date um my feeling should not be allowed. Um but up
to a certain point, maybe we can offer a partial or full refund. Any thoughts on that? >> I want a no refund policy personally, but um I leave up for discussion. I think we've had a couple if it was medically something happened. Sean and I discussed it internally, but offering
the refund policies, we got people like halfway through the season that um we had to, you know, kind of juggle balls in the air to say if we gave for one, it kind of goes back and forth too many times. Um Sean, I think you said other you did check with surrounding pools and they have a no refund policy once you
have your membership. Is that correct? >> Yeah, they're uh right. Garrett said uh the the the place that he came from, Stonybrook, had absolutely a no refund policy. Um, they were hard. It was a hard no on that. So, um, I'm okay with
that if everyone else is. >> I'm okay with that. >> I'm okay with it as well. I mean, unless there's some extuating medical kind of one scenario that I would think you Sean and and
Jackie would, you know, maybe, you know, use as a takeaway, but I I I you know, no refunds is general, you know, a good general rule. >> Okay. Um the let's see here uh financial hardship
we we discussed briefly um something we were going by this year was the reduced lunch program. Um I think it worked well. We we we did have a just a handful of of people that qualified for that. They had to show the proof that
they were on the lunch program. Um, and then they were they were granted that. Any problem there? >> Nope. >> Okay. >> No, that sounds good. But do you do you think that I'm just curious as to how is
that socialized? Uh, is it socialized uh only if people families ask? >> Right. We did not we did not put it out there. If if people came to us and um
you know said is there a discount um we would let them know about that but we did not publicize it. >> The same thing as with camp right if they wanted to go to sports and arts there's a mechanism they just have to ask. >> Um
sorry it was not on mute but I do think we should advertise that some way. I mean, it's just uh I mean, with all due respect, it's it's a great optics for the town. You know, we're not just here to take money. We're here to offer help. >> All right. Bye, >> Sean. I think you have a little blurb in the in the flyer that you shared with me from last year, right? Like for
financial assistance. You you um or was that just for >> for camp? We do. Um we refer them to a specific uh phone number. Um it's county financial. >> Okay. So, that wasn't for us. Oh, just curious. >> Okay. Um e even I kind of agree with u
with Mark to say that you know I think we should maybe have just just some way in which people know that hey listen if families that are in need of assistance that there is a mechanism that's in place even if it's I don't know how you
do this and I don't know if it's necessarily wanting to go outside of the township to the county but maybe it's you know a form that they fill out or going to the social worker or whatever the case may Because some of the feedback that I received is that it was
hard for people to understand the fees that went from Vote Park to the community pool and and and the the the the negative kind of push back was that, you know,
how can you know how can you how can families afford this? And I would then have to say, hey, listen, for those families that are in need, there is a means by which they can get assistance. So maybe to even like the fine print at the bottom of something at the bottom of
the website, you know, to say for those families that are in need of assistance, um, please click this QR code or please reach out to and maybe I don't know, maybe it is the social worker, maybe it is, you know, you Sean or someone that you designate
Um but knowing that it's not just it's we're not giving this to anyone any and everyone you know there is a means by which you have to prove that you're on reduced lunch or whatever the case may be. Just just a thought. >> Yeah, >> we can do that. Um we can definitely put that in our literature.
Um all right, moving on. Um make sure I have everything here. um a communication system. Um I know that um people who registered for Daysmart uh
and set up their account got the membership with us um when we sent a notification out through Days Smart um some were not receiving it and I think it was because they had a toggle switch off for notifications.
Um there isn't a um capability of having text alerts for members that we're looking into. Um so we're going to look into that. Uh I think information hits texts. Um people
read texts more than they do emails. Uh I know that's the case for me. So, if it was a simple um text alert that went out saying, you know, the pool is closed uh due to bad weather, um it would hit people right away and uh they wouldn't
find out the hard way when they came to the pool that we were closed. Uh so, that's something we're looking into there, >> right? >> Um for rules and regulations, um a couple uh things came up this year. um
the use of snorkels, um water weights, pool buoys, kickboards, um some I guess the swim club did allow that um in their lap pool. Um and and in their main pool as
well. Um we had in our rules and regulations that that was not permitted. Um there was a lot of kickback. Um, so we were thinking about um having one of the lap lanes uh to be used for water
exercise um and uh like a walking lane. Um possibly certain times of the day, possibly just one lane specifically for that. Uh anyone have any thoughts on
that? My mother's a walker, so um nice people would let her walk to the side in their lane while they were swimming, but I'm sure a lane for walking it's it is exercise for for seniors that can't swim
anymore. I um I I like that idea, but I'm not sure about the kickboards. I think um splashing is going to bother other people. Maybe the kickboards could be in the main pool. I don't know. Unless somebody really needs it to to swim or they don't splash, you know,
like I don't kickboards make me think. >> I think it's a it should be on a case by case. Um and maybe the manager can approve whether that's allowed at a certain time or not. Um because if it is if it's not a busy time um and it's not
affecting anybody, then then why not? Um >> okay. And I know that lap swimming is very popular down at the pool. I was very shocked in that first season to see how many lap swimmers we have. Um, and some
people are dedicated. They do it every day, the same time every day, whether rain or shine, they're there swim in their laps. Um but there are some people that came to us um saying you know they part of their physical therapy is
walking with water weights or um using a snorkel um so that they didn't have to turn their head from side to side to get a breath. Um so I think a case by case um you know approved by the manager on
duty um would be the way to go there. people very much appreciated that um the main pool was used for for labs when the lab pool was closed. I got a lot of um kudos for that. >> Yeah. >> And Sean, I'm going to probably say that right now every single one of those
people are on the Zoom right now completely shaking their head. Half of them are probably heading down to your office right now if you take that away. So just lock the you know lock it up, lock the door and come back to the Zoom. But thank you to all those who can't be talking right now. We we we heard you. We see you. And when you come across to
speak to Karen and myself, look both ways before you run across Sussex to talk to us. >> And keep sending emails because we're reading them. >> Yes. >> Yeah. I think that's a great idea. I I think it's a case by case. Sean is is is good or even, you know, some kind of timeline. I don't know. I when I think
of kickboards, I I I'm thinking more of uh like lessons like swim lessons, you know? I mean, like people are like, you know, needing to be like Karen was saying, your mom is is wanting to walk. So maybe they're, you know, having a a a
designated time to have people to maybe, you know, practice or to to do whatever kind of like um you know, water exercises. I think that's a good idea. And I think to pro provision for it is is wise.
>> Yeah. So to have maybe a sign in one on one of those lanes uh for a walking lane or an exercise lane um might be the way to go and then depending on you know the situation um they they're allowed to do
that or people who are you know swimming laps can do it themselves. Um private lessons allowed in the lap pool during certain times. So, um,
this first year, uh, we did not have swim lessons. It's something that we would like to bring to the community pool. Um, we've talked extensively about it. Um, and I'm going to get into that a little bit later, but, um, private lessons, um,
I think the way to go is to do that this also in the in the private, um, in the slow lane or a lap lane. um just kind of off to the side. Um anyone have any concerns or feelings on that?
>> Um only in that if somebody was waiting for if there was a line for lanes, if people were waiting and now somebody schedules a a private lesson, did they then get the lane and somebody else who was waiting doesn't have it? So is there a certain time of day that we could do
private lessons before that opens? >> Um not sure. >> Yeah. >> Yeah. Yeah, it was just a, you know, something that was brought up during the season and it's, you know, open for discussion. Um I like the idea and maybe you know
putting a time frame lessons are from from and to a particular time that those people that are you know experts can know okay well this is time of day where private lessons.
Um but I I I love the idea of lessons. I mean I think more people need to know how to swim. So to provision many people you know opportunities to swim private lessons or otherwise good idea. >> Um I'm going to start my uh story. I actually was a municipal lifeguard and
then I taught in Spring Valley. Then I taught lessons for two summers as well. And what we did was the first hour of the day before the pool was open. It was free lessons. So we basically was the town had I was the only teacher on duty, the only water safe WSI on duty and I taught the lessons. Not a lot of people
showed up. It was a great offering. I had taken it when I was a resident, you know, when I was 6, seven, eight years old. Um, and so yeah, some of the price I think about if we do have WSI's on staff if there is an hour earlier for free lessons. Um, definitely very good optics at a very low price that we can
offer. Just my thoughts and I agree with Deputy May Belchure. >> Okay. Um, this was brought up before, uh, carrying over guest passes, um, conditionally from I know we did not allow that this
year. Um, but if people bought guest passes, would we allow them to carry them over from next year to the following year? >> I I very much think we should. I think we cleaned up the paper guest pass um,
you know, done. Um, but I think people will be more likely to buy them if they know that they're not going to lose them and then it'll it'll save a lot. You know, that last Labor Day weekend when people are scrambling. I think um I don't see the downside if it's already in our system and they're paying for it.
It just carries over to the next year. >> So, I guess part of that is um if they happen to not register the following year and now they have those guest passes on their account, what happens to those guest passes? >> So, that would be their gamble. I don't I don't think you need to track that
down. I wouldn't do refunds, but I I think if somebody has them and they're joining the next summer, I see no reason why they can't use them. >> Would they would they carry on maybe if they decided not to register the following year, but maybe the second year, would they still be on their account and would they be able to use
them? >> I I also don't see why not. If if it's not too hard for the software to >> Yeah, we'll have to look into, you know, we'll look into that for sure. Um but maybe not put an expiration date on guest passes.
>> Yeah, >> that's something we can do. Um >> another complaint I had was um not being able to pay on site for them. Is there any way we can have people buy them online or while the rec department's not
open or is that too much for the system >> or guest passes? >> Yeah. >> Uh they they could do that. Um, we actually, one of our, uh, badge checkers actually created QR codes >> um that they could scan and it would bring them right to the site so that
they could purchase um, their guest passes online. So, they could do that. >> Amazing. >> Yeah, they could do that all summer long. >> Great. >> Yep. Um, lost and found um, items at the end of the season to be
discarded. Um, someone asked if we could have all the lost and fight lost and found items outside on a table. Um, I we thought against that. Um, Garrett and I discussed that it was just it
would be an overflow of wet towels and bathing suits and >> everything else on a on a table and it would look very messy. Um, but if somebody did lose an item, they could go to the office um and ask if they could
look through the items and find it. Um, and I thought that would be uh that would be a nicer thing. But as far as carrying over, we're we're going to discard items at the end of the season. >> The other option is just to bring your stuff home with you. It's
>> or donate them to the um well, there's a nearby shelter as many people know, right? very near very direct. >> Well, we would have to put that in writing that we're going to discard everyone's items if they were not claimed um on Labor Day by Labor Day.
Um so, um this was an item that came up um throughout the year. Um the the the original um rule was that
swim diapers were allowed in all the pools. Um, and there was some kickback about that. Um, and we changed that rule to, um, three years and older could use the main pool. Um,
Jackie, you want to jump in on this one? Um, as far as the age, we couldn't, we had to eliminate the age, >> right? Scott uh was able to guide us in the proper language that we should use um in the pool based on you know discrimination and making sure that the
proper language was used for where the children should be if they are wearing a swim diaper or those that have the ability um certain skills in in swimming. So, um he shared with us the language that we currently use um for to
keep uh the separation of having swim diapers in the main pool, which um many members um appreciated so that they would be geared towards the kitty pool um to alleviate any um issues that we might come up having to close our main pool, which would kind of handicap
anybody from using that pool for one to three days depending on testing the limits um in the main pool. So, um, >> one of the the thing that we wound up changing it to that was it stated that individuals who do not have basic
swimming skills may not use the main pool or lap pool rather than put a specific age on it. Um, and I know that there was, you know, some back and forth there as well. What what is basic swim skills? Um that's um
you know we did a little Google search and it was blowing bubbles in the water and um being able to kick your feet. Um but I think we should just eliminate that completely. Um because it is subjective um
>> and people want to hold grandchildren, they want to hold their children. They may not be able to swim, but that doesn't mean that if they're >> toy not going to >> make a mess in the pool that their parents can't bring them in. So, I think we should be just leaving it at individuals using swim diapers are not
permitted in the main or lap pool and individuals wearing swim diapers are permitted in the kitty pool and just leave it at that. Any thoughts or concerns with that? >> Works for me. >> Okay.
>> Sounds good. >> Moving on to uh property renovations and upgrades. Um, so this is where Travana is going to jump in here. Um, there are a list of of
things that uh were done ahead of time to uh make the facility ADA compliant. Um, there were things that needed to be done just to um just for general improvements. Um, but we do have some
concerns moving into this next year. Um, number one on the list was the kitty pool. um which has a constant leak. Javon, you want to jump in there? >> We are starting excavation um next Wednesday
to do some exploratory uh digging to find um some of the broken pipes and determine if we could uh do the repair inhouse. We hoping that we could do the repairs in house. If not, we will have to um seek out um a contractor who who
could do it. But um from what we found last year with um with the scope we did, we think um we will be able to handle it and we'll be starting that excavation next Wednesday. >> Great.
>> Um next up was the um vendor for the snack stand. Um I know this was big um being that we just took over the facility. Um, we did not have the opportunity to uh get the the canteen to
where it needs to be. Um, but the thought was to um possibly uh give a contract to a vendor uh for the season to do vending out of the the snack stand. Um,
some problems that I foresee are um do we give them certain hours of the day? Um, do we give them um the opportunity to come and go as they please? Do we want somebody there at all times? Um,
and how do you hold them to that if if things aren't going well? Um, as some of the food trucks um made mention to us, um, do you do you have to hold them to seven days a week all you know, if it's a
rainy day, do we do we need somebody there? Anyone have any input there? >> John, does Garrett have any experience in the other pool that he worked in with their vendor that he like they have a scope of like certain time of day that's best or the rules that they go by like
you know the actual person might be helpful like to kind >> No, I I didn't I I don't think I asked Garrett that question. Um, but I can surely reach out to him >> because I was thinking maybe they have like a prime time of day they work where it's most, you know, mostly attended or the weekends they're there a little bit
more because it would be maybe a little bit more busy with families, >> right? >> Might be helpful for us to know um what kind of time of day or what they expect from us if they, you know, if we lease the space and they provide services. >> Okay, I will I will reach out to him and
ask him. Does anyone else have any input there? I think it's important for us to sell some kind of food, even if it's ice cream um on the inside without the ice cream trucks and people having to go outside now. Um it would be great if
some if someone else could handle all of it. Um so yeah, I agree. We should see what's out there and uh if there are companies that do this, um minimum I think we should be selling some snacks. I think it's part of the experience of going
I I would agree. I think it's fun. I think they should be a fun experience for families in terms of, you know, food and um but yet, you know, easy for um the township to manage um if it means having an outside vendor to step in to to to do the heavy. I think it's a great
idea. >> Okay. Um just going down the list here. Um the thought was possibly down the road to have um a pavilion area
um possibly for um private events um possibly for our camps to use to um have a lunch period for their kids. Um just a thought that came up during the season. Um I don't know if that's a
possibility this year. We we'll look into some pricing on that. It's probably going to be quite expensive. Um, but that's something on our radar. >> I was very much in favor of a riverfront clubhouse where we could rent it out
daily. There really is no place in town that you can rent that's not so expensive to have a birthday party, a family event, a graduation party. And it's the kind of thing that we could rent out, not just during the summer season, but um, you know, April through
October, November. Um, and I I love the idea of that. I don't think it's a an immediate project. I think we need to start to show a profit first if if we do, but I I think that's something that will help the facility, but also people in town. You don't have to be a member
to rent it out. You could use it for the day and bring in or even in the evening and bring in a caterer. I love I love that idea. >> Okay. >> I would agree. Um I think that similar to what um I have uh seen at even fans
home park where they have those where you can actually rent out um I actually had a family reunion um one year and we rented out one. Um so I I think it's a great idea. I would agree uh with Mayor
Karen that um it would be even potential source of revenue if we're renting it out for uh individuals, individual organizations, our and so forth. Of course, I know we have to wrap around, you know, um you know,
renting it, you know, first to our resident and organizations and so I think it's a great idea and I think Riverfront would be even more exciting to have something um there with view. So
I would >> Okay. Um next up is um um an additional water fountain outside the men's room. We we have a water fountain um outside the family bathroom.
Um, and I believe there was um another um another spot where they had a a water fountain at one time outside the men's room. So, that's something we want to look into as well. Um, >> can we look into the filling the bottle
filling stations instead? >> Yeah, I think they um Trarevon, correct me if I'm wrong, the water fountain has a water bottle filler on it. It's a dual purpose. >> Perfect. >> Yes. Okay. Um
>> yes, the one we installed has and the one we going when we putting in at the men's um bathroom by by that bathroom will have the same thing. That's an easy lift that has already been um accounted for um in the remaining 275
we have. We don't have much um much money um to do some of I reviewed um the list you sent and um we we just have enough money or just about to do the the main things. Right now as we speak today
they're doing the roof they're doing over the roof and after that is completed we may only have like about $2 and maybe um $70,000 remaining. So, um the the water fountain
definitely included and um some of the other stuff um we um we will be able to do those. The rest of staff is mostly um wish list. Um we Jackie and I we spoke about
getting the basketball court done and um and pickle ball court. I think with that we we would have um used up most of the funds for this year and the other staff will have to go into capital for um for future um upgrades.
>> Yeah, just there were a couple smaller items on here and it was more cosmetic I think. Um um you know we had a running water problem in the shower that Travon knows about. Um uh doorork knob on the guard room. Uh
fixing up the gazebo maybe with a little paint. Um possibly a new roof there. Um pool lights was uh something that we had at vote pool. Um and I would like to see that at the community pool. Um
>> yeah. Well um with with with that um it's very difficult with this pool. Um this pool has um stainless steel um sides and we will have to cut into the sides and have um professional welders come to install those lights. we have to
um um open the deck to run um electrical um wiring. And um we explored that earlier on and um we decided we weren't going to do it because we weren't having any
classes at night that required the pool to be lit. And if we do decide to do that, um the initial um um cost estimate was approximately $150,000
to do all to do pool and the main pool. And I don't think we because we're not having any night classes. >> Okay. Um shades and tarps.
Um, I know that we put we were able to put up the old uh shades or tarps that the swim club had. Um, and it got us through the season, but that's something we would like to see. >> New ones have been ordered. >> Okay.
Um, fencing is is going to be needed around the facility. Um, it it seems to be an old fence. Um, so that is going to be need to be addressed at some point. um antenna for the lightning detector. Um
it seems to be low on the roof and it might not be getting the signal that is required. So um that's something >> that addressed we we have ordered we have spoken um to the vendor to get um additional um
um antenna uh coverage. >> Okay. Um, this was brought up um numerous times throughout the season uh to have their refrigerator um back by the the
canteen area. Um, and I am that to me that's not sanitary to have everyone going into a refrigerator to get food and how do you police that? Uh, someone could be grabbing someone else's lunch
um with dirty hands. I I just don't think that's a good idea at all. and it did come up numerous times throughout the season. Anyone have any concerns about anything we spoke about? >> Okay, >> good job.
>> Um, future ideas and considerations. >> Oh, can we just add one thing to um we did have complaints about mosquitoes. Can we do like a spray before the season? >> Yes, absolutely. And bees. Here are my emails. Shout out to Tick for
you. Tick for Mutual just listening. She emailed me about the bees. So, I got that. >> And and for everyone listening, we're are ordering more chairs, right? More new chairs. Some people complained that the chairs weren't cleaned, so maybe we could get um someone to power wash
before the season. Also, >> did we say we ordered more? I'm sorry if we missed that part. I just remember that. That reminded me that we were going to do that this summer, this winter. Right. So, um, Tron, I'll leave this up to you. I know that, uh, your staff, uh, did some power washing down there. They
did some chair repairs. Uh, do you want to give us an update where we stand? >> Yeah. Um, we will continue to do, um, we have we have a lot of, um, chairs that needs to be um, thoroughly cleaned. We will do those and we are seeking um,
quotes for additional um, chairs. We haven't gotten um, enough or numbers that we would like yet. So, um it's something we are looking into um getting new chairs, but for right
now, we are just going to continue repairing as much as we could. >> Okay. >> We actually um >> question on that. Is is there is Oh, I'm sorry. I was going to say is there in between um uh you know cleanings like is
it are they cleaned in between like uh weekly or anything like that or daily? >> So the lifeguards um they do it um daily as needed. Um the facility was underutilized for a
couple years. they had approximately 450 I think u members we have approximately um 26 2700 >> just under 3,000 >> right so we use a lot more chairs than
they were using there are a lot of chairs that weren't in use and um it was in storage for quite a while so we had to bring those chairs out of storage and um and bring them up to um usable standards Like I said, we we we are continuing to
um to do that throughout um this downtime and um we are seeking um additional quotes for additional chairs, but um like I said, we haven't gotten um
numbers yet that is workable. So, we we continue to look. Now, it's off season now. we might get better prices, but like during the season, I mean, we started um late and on short notice, we had like two little over 3 months to get
that facility up and running. And when we did decide when we did realize we needed um additional chairs, the prices during whole season were very high. So we are hoping that um during this off season we will get more favorable prices
but we will get back to you with um whatever proposal we have and um hopefully we could afford some some new chairs for right now we just working what we have.
>> Yeah. But gener as a general rule like when families come and they said they they can get um like spray and and wipe down their own chairs if they choose like in a gym they can choose to wipe down their equipment or wipe down their chairs. They can you know individuals can do it themselves, right? There's
there's animal spray that's left there or anti you know antibiotic >> wash that's there. Right. >> We have wipes that uh you know they can use if they wish to down. Yeah. >> Okay. Perfect. Thank you.
>> Sure. Um, last uh item is future ideas and considerations for property upgrades. Um, so I'm going to uh one thing that uh we would like to see going forward is uh
maybe a a bigger and better slide. Um, the one we have is it's it's old. Um it's not very high. It's a couple feet tall. Um so um throughout the season we
did get some inquiries about possibly getting a new slide. So I that is something that I would like to see. Um think would be a nice fun thing for the for the kids and even adults uh alike. But anything else uh as far as future
upgrades that we did not touch on? I mean, eventually the clubhouse and eventually perhaps an ingground pool um a um enclosed pool for winter for the schools to use and for other schools to rent. But that's that's the wish list.
That's not for anything to think about now. >> And did we discuss the courts? I'm sorry to >> Yeah. >> Yes. >> Yeah. Um, another thing we needed to, so we we had um like three main things uh we wanted to accomplish for the next
season. That was the basketball court, the tennis court/pickerball court and the play area for the kids. That area, that um play set is very dated and is in need of upgrade and um to make it more
inclusive. Um so we were hoping to get those uh three um projects done this year in addition to what um we discussed um previously.
So that's the only thing I think we can accomplish um we'll try to accomplish this year on wish list. I think we were going to try to look into grant opportunities possibly for a playground. Um, so we'll be keeping our eyes and ears open for that to see if we can get
the funding through a grant. Anything else? Um, I was thinking maybe at some point um a a couple of special events. Maybe we could open like whenever they have their fireworks in Hackinack where people go to Tune Park. Maybe people could come
here and sit and join together. Um, that would be fun. I was thinking the Sunday after um the club closes, maybe opening it for the town staff to come with their families, doing a family funday and maybe one other event that we could have
there to promote the club for the whole town because even people who aren't members should be able to come at some point and then see it and maybe get more involved. >> I have some other comments on that. It was we discussed um first responder discounts. I know um whether it be our
police or fire, the ambulance corp has asked me to look into that as well. As you know, they volunteered their time significantly. So, it's something over the winter to think about whether it be a discounted registration fee or something. Um just something to consider in that regard. >> I I know
>> we did have some res um some um employees inquire about a discount as well. So, um that's >> for our next meeting, we should probably discuss it. Yeah, >> I know um there were questions about um
the parking lot being paved. That that is something we can't do because it's in a flood zone and we Yeah. So, we can't I mean there were multiple requests for um for for us to be able to parking lot, but we can't do anything. DP wouldn't
allow us to do it. So, just um I I see I saw that was one of the requests on your list, Sean. Just so you know. Okay. >> I I I'd like to revisit the what show was saying about grant opportunities.
I'd like to see if there's any way in which we could I know this is, you know, on our wish list of um enclosing and heating one of the, you know, the pool facilities for um our use for our our our students and and schools and and
just our residents in general. And maybe perhaps there might be some grant opportunities out there that we could we could look at or at the minimum if we could begin to maybe uh quote, you know, get some estimates as what would it cost the township to enclose and heat um a
facility for for year round use? >> I I'll jump right on that and say um is Millennium aware of our of this project? They may not be aware um Mrs. manager of our assumptions community pool if we can maybe just advising Millennium Strategies about this.
>> Sure. I I have spoken to Sarah from Millennium Strategies. I have her on alert for different things uh such as the the playground. I'll also let her know about um an enclosure facility that we're looking to do um for the property. I will I will mention I did um gear herd
more towards the the playground areas uh for this upcoming season to see if I could get some sort of matching grant to assist with funding for this year because I do realize three huge three very large projects such as these upgrades. We will have to gear ourselves to the projects that um would benefit
the community as quickly as possible. I'd like to see some things turn over for our second season. So, um, if the playground does if we do one more season with the playground as is, I'd like to see the pickle ball/tennis courts and the basketball courts to be in full use for the families at a minimum. That's my
goal. Um, but I will contact Sarah again to see if I have anything to apply for within the next few weeks to see if we could turn over the playground as well. >> Perfect. >> Okay, I think >> Sean, did you have anything else? >> No, I think we touched on a lot of things here. Uh, and it was a good first
meeting. Uh, thank you everyone for joining and, um, if we're all set, I think we can, uh, finish up. >> Thank you, Sean. >> Any last minute? Any last minute items? >> Nope. But, um, I know you're listening
in the background. If you could do the same thing we attendance like you did for the last meeting, that'd be great. >> You got it. Thank you. Thank you. And if we could find out from issa um numbers how much the club took in this year, how much we we put out.
>> Sure. >> Excellent. >> Thank you Sean and and um Jamon and um Jackie and Doug for putting this meeting together. >> Yeah. >> For putting together. Yes, >> we will set up another meeting in the near future to kind of go over some of
these items we've all discussed and come to um come to terms on the direction we want to go. So, I'll keep everyone informed and we will um we will meet again >> and if everybody anybody watching wants to reach out and speak or send us an email with a list or we're reading them. Okay.
>> Okay. Excellent. Thank you. Thank you everyone. Have a nice time. Bye. >> You too. Bye. Bye.