Temple Terrace, it's go time. Our 50th annual Fourth of July parade is happening on July 4th at 10 a.m. There'll be golf carts, marching bands, and everything patriotic. Make sure to bring your lawn chair, sunscreen, and did I miss anything else, Kevin? I mean, just the entire nighttime celebration,
which will happen here on the first fairway at 6 p.m. Come out for live music, food trucks, and plenty of space to chill out before the 9:15 fireworks show. Weather permitting, of course. See you on the 4th, Temple Terrace. Let's make it a blast. [Music]
to order. Yes. Please proceed. Okay. Mhm. Call this meeting to order. Got to say it louder or they can't hear. I call this meeting to order. Very good. Thank you so much. And if you would please stand and Oh, tell them to keep their cell phones quiet. Keep your cell phones
quiet. Good. Thank you. Good job. Please stand for the invocation and the pledge. Lord, we ask your blessings upon our meeting tonight. Grant us wisdom to make decisions that promote the common good of all in our amazing city. We pray in a
special way for Tampa City Council member Gwen Henderson and her family as they grieve her recent passing. provide them with comfort and surround them with your love. We humbly ask these things with gratitude for your many blessings. Amen.
Stay for the pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
All right. Good job, Mia. Thank you very much, ladies and gentlemen. So, for those of you who don't come to our meetings often, we begin a tradition a year or two ago where we start our meetings with a fun or interesting fact
concerning our city or the city or the region. Um, sometimes it's funner than others, more fun, I guess. But um so I alluded to this in a past meeting where uh right after our city was founded in 1925, there was an effort by the city of Tampa
to uh and successfully passed through the legislature before 1925 was over. We annexed in May and the Florida legislature uh voted to approve Tampa's annexation of Temple Terrace before 1925
was even over. And so I read about that and I've mentioned this before, but I didn't know many details about it and I found some more details on that. So I'll I'll bore you to death with the with some of the details. And so um a lot going on in 1925.
And for those of you who are from the area, you probably already know if you and this has a Temple Terrace connection. You know that Tampa used to be the city of Tampa on the east side of the Hillsboro River and then on the west side of the Hillsboro River was the city of West Tampa. I don't know if everybody
knew that or not, but there used to be two cities, Tampa and West Tampa. The west side of the river uh where University of Tampa is was actually its own city called West Tampa. It was incorporated in 1895
and was a city for 30 years up until 1925. and and it was equal in population almost exactly equal in size as the city of Tampa. So there were these two cities that were almost equal in size on both sides of the river.
From 1895 from the very beginning, Tampa kept trying to persuade West Tampa to merge and become one city because they said, you know, we'd have more buying power, we could accomplish more together, you know, those kinds of things. But West Tampa was always skeptical of that and would never go
along with that. Well, in 1924, Tampa eventually prevailed and West Tampa said, "You know what? It's probably isn't our best interest. Let's merge." So, they voluntarily merged with the city of Tampa in 1924.
And with that, annexation became effective at the stroke of midnight on New Year's Eve 1924 turning into 1925. So now Tampa was one city and overnight it doubled in population almost exactly
from 51,000 people to 102,000 people because there were two cities of both 51,000 people. So Tampa January 1st 1925 instantly became the third largest city in Florida. In those days it was Jacksonville followed by
Miami and then just barely followed by Tampa was just almost they were just a barely less than Tampa. So Tampa that happened in January 1925. In May 1925 Temple Terraces incorporated we got
this our own city. By the end of 1925, Tampa had petitioned the legislature to annex not only Temple Terrace, but Port Tampa, Sulfur Springs, and Beach Park
also. So those four, Temple Terrace, Port Tampa, Beach Park would have added 30,000 people to the city of Tampa, which would have put them far above Jacksonville and by far the most populous city in the state of Florida.
So they got overzealous because of their success in merging with West Tampa, but they shortcut stuff in trying to do this so quickly. They shortcut the the annexation process and some of the legal steps. And so this annexation passed the
Florida legislature and was supposed to take effect January 1st of 1927. Right? So some of these communities including Temple Terrace bocked at this and filed suit because Tampa was doing a hostile
takeover of these these areas. Um the suit that the circuit judge found in favor of the plaintist Temple Terrace and the others. In fact it was Judge Francis Marian Robels whose father is Robels Park is named after his father. Right. Um, so the judge ruled in favor
of us, the plaintiffs, and said that they Tampa did not follow the legal annexation process, right? So the annexation didn't happen. Now, all those other areas were eventually annexed after World War II. Sulfur Springs, Beach Park, they're all Port Tampa,
they're all in Tampa now. Uh, in fact, after World War II, they went even further. they Rocky Point um Sulfur Springs Palacea um a lot of areas that are now in Tampa became in Tampa after World War II. So what's the Temple Terrace? Well, there
is some Temple terrace connection but interestingly the golf course here in Temple Terrace was sold to the city of Temple Terrace in July of 1926 by Temple Terrace Estates Incorporated. They didn't give it to us contrary to
what a lot of us thought. They actually sold it to us for $10. They basically gave it to us. They sold it to us for $10. We still have the 1926 deed um from July of 26 where most of the deed is encumbered by legal descriptions of the
properties because that goes on for pages and pages because the golf course meanders all over. Right. What's interesting about this is it has to m remain as most of us know a golf course or a city park or some type of public recreation green space in perpetuity or
it reverts back to the heirs or descendants of Temple Terrace Inc. whoever that might be. I don't know. But what's interesting is that didn't make any sense if you don't know the backstory is there's a whole section at the end that talks about if Temple
Terrace becomes part of the city of Tampa in January of 1927, this provision and all these requirements apply to the city of Tampa as well. And the only reason that that's in the deed is when that deed was transferred, we were on track to become part of Tampa
in January. And so when you read the deed, if you don't know the backstory, like why would they have put that in there? That's why they put that in there. So anyhow, Tampa was unsuccessful in their hostile takeover. Um, they did get Sulfur Springs, but that's okay.
They did not get Temple Terrace, and to my knowledge, according to to Mayor Caster, they don't want it anymore. So, um, I think we're safe. So, anyway, that's the fun fact. We have a bonus fun fact. And you might have noticed that I have a an assistant
today. And actually, she's not an assistant. She's mayor for the day, right? And so, this is Mia Rodriguez. And Mia and I have spent the afternoon together touring uh the different departments of the city. We've been to public works and the fire department and
the police department. And then where else did we went to um we went to the rec center, right? Yep. And we went to Mr. Be's office, right? So, you met a lot of our employees today. Um they're all I think they're bigger fans of you than they are of
mine, right? Somebody, and I won't tell you who was asking her for a raise. I think they have better chances with her than they have with us. So, um, this is Mia and she's from Corpus Christi Elementary School here in
Temple Terrace. And just so you know what we do every year for their fundraising gayla, the fire chief and the police chief and the mayor, um, we donate chief for a day or mayor for a day as a fundraiser for their silent
auction. And so, um, it's fun for us and profitable for them. And Mia says she's going to be mayor one day. Uh so some of you may be around for that. So good. So we have a proclamation for Mia and says uh whereas in support of the Corpus Christi Catholic School
Gayla event this past March, the city of Temple Terrace donated the opportunity for a student to serve as honorary mayor for a day. Maria Mia Rodriguez was given the opportunity by her parents or who are here. Uh, Mayor Andy Ross agreed to
share his authority as mayor of the city of Temple Terrace with Miss Rodriguez on a temporary basis. This is only temporary, don't right. On June 17th, uh, Miss Rodriguez has completed a survey of the city, learned about our style of government, interviewed directors, and gained knowledge of their
duties and enjoyed a pizza party with elected officials and staff. Now therefore, I, Andy Ross, by virtue of the authority vested in me as mayor of the city of Temple Terrace, Florida, do hereby proclaim Mia Rodriguez as honorary mayor for a day. So, would you
like to say a few words? No. No. You weren't shy all day. Good political instincts. Yeah. Very good. So, thank you for being with us today. Here's your proclamation. And you want to get a picture? Yeah. Yeah, that's a good idea.
Let's give her a round of applause. Take that with you. We're going to go this way. Yep. We're going to go down the steps near your parents. How about we get a picture first without them and then we'll have your parents up there.
Go right to the middle. You stand there. Right over here. There you go. And I'll stand here. All right. Three, two, one. Perfect. I thought we get your moment. Is that okay?
Okay. Three, two, one. Thank you. Thank you. Good to see you. Nice to see you. Finally to see you. They left too soon. As I was going to tell you, as you can tell, he work her
dad works for County Fire and without any prompting today when we were at the fire station, she asked her mom why her dad's fire truck is green. How come it's not red like Temple Terrace? So, I don't know.
Next, we have employee of the month, Mr. Joe Ferris, would you please come up to the podium? How are you? I'm good. How are you? Good. Good. So, Joe Ferris, most of you know him if you live in Temple Terrace. Joe's been a dedicated city employee for
the past eight years and an integral member of the community development department. Joe takes pride in the city's status as a tree city USA and is passionate when it comes to protecting the tree canopy. He is a wealth of knowledge regarding not only arbor arbor
culture but landscape and landscape design. He is always willing to go above and beyond for residents and staff members. Prior to being the city arborist, Joe was a per a permit technician and then a permit coordinator. He excels at training new staff because
of the knowledge he gained from being in both positions. Along with his expertise, he also has an abundance of patients, which is greatly appreciated amongst his fellow employees. Joe works diligently, especially since the hurricanes, to replace what trees were lost and to give
away as many as he can to residents for planning purposes. He's given away over 500 trees so far this year alone and around 3,000 trees since becoming a city arborist. The community development department would describe him as loyal, honest, kind,
resilient, disciplined, and best of all, quickwitted. I'd go along with that. Congratulations to Joe for being Amaze employee of the month. And I have to tell you that um we changed the way we select the employee of a month not long ago. And these are all peer selected um
every month. And so it's not the supervisors that select the employees of the month. It's the employees themselves that vote. And so that's a really a tremendous honor. So particularly uh with the caliber of employees that you work with. So congratulations. Joe,
would you like to say a few words? Thank you. I appreciate it. It does mean a lot, especially when it's coming from your own colleagues and the people that you work with every day. My only question after reading or hearing all that, which was really nice, you got the right Joe. There are other Joe's in the city. I just want to make sure we have
the right one. We have the right one. So, no, I appreciate it. Thank you. It means a lot. Thank you. And thanks for all you do. [Applause] All right. Three, two, one.
Thank you. Good morning. Thank you. Appreciate you. Thank you, sir. Next up, we have a presentation from our friends from HART, the Hillsboro Area Regional Transit annual budget presentation. We have the interim CFO, Loretta Kirk, is here and director of
budgets and grants, Melanie Williams, and the executive director, Scott Draville. Welcome, Mr. Draville. Good evening, Mayor Ross and council members. So for the record, Scott Dler, chief uh executive officer for HART. And again, joining me today is Miss Loretta Craig
and Melanie Williams, our budget director. She'll be doing the presentation tonight. Uh on behalf of the Hillsboro Transit Authority, better known as HART, uh and a request from Vice Mayor Shisa to share a brief introduction for our preliminary budget for the fiscal year 2026. We believe that connecting with the cities we serve
like Temple Terrace is essential to building a more responsive and inclusive transit system. Temple Terrace plays a significant role in Hart's network. Four routes directly serve this area, including two of our five highest routership routes. The route six along 50 strict street and the route 39 along
Bush Bush Boulevard. These carers connect residents and works to key destinations like the University of South Florida, Net Park, and the Amazon facility right here in Temple Terrace. So in fact, over 20% of the weekday ridership on these routes happen within your city limits. That's a clear signal
of how important Temple Terrace is, not just as a transit destination, but as a daily origin point of thousands of riders who depend on our service to work, school, and medical care. So, at this time, I would like to ask Miss Williams to come up and present Hart's preliminary fiscal 2026 budget. Thank
you. Good evening. My name is Melanie Williams, director of budgets and grants at HART. And today I will present the FY26 proposed operating budget, proposed capital budget, and 5-year capital plan for HART.
Oh, is this the clicker? On the side is a little turn on and off. Just make sure it's on here. Okay. And then left and right when you pointed there. Just want to make sure it's on. Okay. There. Sorry. Okay. included in
the presentation today. We're going to discuss the FY26 budget calendar, the budget legislative from HART charter, the budget assumptions for revenue, the projected service, the budget assumptions for expenses, and the proposed operating budget.
Then we will discuss the 5-year capital plan, the FY26 capital budget, the fun and then the fund reserves. Here is a slide summarizing the committee and the board meetings scheduled for consideration for the FY26 budget. On June 2nd, the heart board
approved the proposed operating budget, capital budget, and capital plan. And then on July 21st, the the board would approve action on the proposed millage rate, the rollback rate, and the
date of the public hearing. In August, we have two presentations. August 4th, presentation to the board will be giving for the update budget presentation focusing on the service plan. Then on August 18th, we have the presentation to the finance and audit committee and that's focused on the
capital budget and capital plan. And then finally in September, we have two u public hearings. the first one on September 8th, the first public hearing. And this is where the board adopts a tenative millage rate and the tenative budget. And then in September 22nd, the
final public hearing, the board adopts the final millage rate and final budget. The next three slides are inserts from the heart's charter. This states the proposed operating and capital budget should be submitted to the board of directors on or before June
15th of each year. So this slide for section 4 member approval states that HART is required to submit an approved proposed budget to the members of HART that includes the city of Temple Terrace, Hillsboro County, and the city of Tampa on and
before July 1st of each year. In this slide here, section five budget hearing states that HART is required to present the proposed budget to the board for approval in a public hearing. Before I get into the details of the budget, this is a budget summary of the
FY26 proposed budget. So FY26, there's an overall increase of 7% from FY25. The proposed revenues, the avalorum is a 5% increase. Then we have the proposed expenses, operation contract services,
an increase of 26%. The French benefit and healthc care increase of 9%. Parts and supplies increase of 9%. Then we have the fuel and oil decrease of 8% and administrative other a decrease of
11%. This is the proposed FY26 budget. Operating budget is 125,221,631. Then we have the proposed capital budget at 74, I'm 74,463,155 with a total proposed FY26 budget of
199,684,786. The next few slides I will discuss the budget assumptions for the revenues. The abalone tax revenue is based on the proposed millage rate of 0.5 mills. It is estimated that 85,897,38 of revenues. By statute, Hart can only
budget in 95% of the revenues. So therefore, the budget assumption is 81,62,281. And this represents a 3.8 million or 5% increase over FY25. There are no funds budgeted to transfer to capital for FY26.
This slide shows the historical and proposed Avalon revenue for the last 10 years. Here you'll see the Avalom taxes to be levied, the budgeted Avalor at 95% the Avalor that was collected and the change from prior year to year with the
percentage. Next is the budget assumptions for grants. We have federal operating grants at 21,816,708. Then we have the state operating grants at 7,963,611. We have the fair pass revenue at 9,720,864.
And then we have the local contributions at 2,491,250. Advertising income 1,500,000 of other income 251,823 with a Tampa historical street car at 2,484,624 and then interest income at 1,466,320.
There are no funds budgeted to be transferred to the operating reserves in FY26. And then we have a fund balance transfer to capital of 4,75,850. And this amount is used to fund capital projects or a match local match the
local match for the capital projects. Next, we have the FY26 proposed services for all modes. The total revenue miles is 10,287 10,28,934. Then we have the total total hours at
800 800,100. The total writership 13,262,124 for writership. Next we have the budget assumptions for expenses. Salaries and wages at 58,353,553.
Then we have the fringe benefits at 14,785,081. Healthcare 14,4,853. Then we have the operation contract services at 12,743,504 parts and supplies at 6,790,35. Then we have the fuel at 4,770,857.
And then you see the fuel the projected cost there. Have administrative other at 3,520,514. Administrative contract services at 2,111,608. And you see the descriptions underneath. We have legal services at 595,750.
Utilities 1,376,8 marketing and printing at 527,737 and then we have taxes and fees at 605,034. So the next two slides summarizes the operating budget in and includes the plan for FY27 and 28. This is a balanced
budget. So the budget for uh total revenues is 125,221,631. And here's the expenses. And again this is a balanced budget. So the expenses are 125,221,631. So the hardboard policy requires a 90 a minimum of a 90-day reserve of operating
expenses. So based on the proposed operating budget of at 125,221 the the um operating reserve is based the operating required reserve is 30,876,657
and then we have the projected balance as of October 1st 2025 at 39,439,546. So this is the schedule of all the reserves and currently we have a total of 48.7 million and then we have the projected for the
beginning of the fiscal year October 1st 2025 and then we have the projected at the end of the fiscal year at 9:30 2026. So this is the proposed 5-year capital plan which totals 326,974,611. The first year of the capital plan is
the capital budget. So the capital budget is 74 mill,463,155 as stated this is stated the as stated as the first year of the capital plan is the capital budget. So here you'll see the revenue
sources and then you have the project categories and this is a balanced budget. So the proposed capital budget is 74,463,156. And then you have the project categories below. And included in your packet is a list of
those FY26 capital projects for the project categories. And this goes over the capital budget in detail. For time sake, I'm not going to go over each um project, but there are included in your packet. And that concludes my presentation.
Thank you, Miss Williams. Prior to open it up for council questions, I just want to clarify what it is that is there anything being asked of us here or are we just getting this forformational purposes? No, no, this information. Yeah, this is strictlyformational.
There's no assets in it. Yeah. Okay, good. Thank you very much. So, council members, are there questions? I can add a comment to that. Vice Mayor Sisler. Uh, yes. This is required. This is theoretically required by the charter that this be be presented to each go each member each member of the governing
uh body city temple as she stated city of Tampa and Hillsbor County every year before July 1st. So that's that's the basis for the presentation. Mr. Draville, this do we have any part in the proposed
millillage increase? Is that does temple terrace have any part in this at all? Yeah. So as the board board did approve uh to amend the charter where to raise the 0.5 millillage up to 1 mil. Uh so we we will be coming back to Temple Terrace
with a presentation. Uh it'll be it's still in progress and we're hoping to get maybe before August, but yes, we will be coming back uh to do a presentation for the charter amendment. Okay. Is that just again will that be for information purposes only or No. So,
so from the charter each each governing body has to vote and approve. So, if we come back to Temple Terrace, Temple Terrace would have to approve the charter amendment to raise that millillage. If it does pass here, we would go to the city of Tampa and then finally the county of Hillsboro. Uh, so
each governing body has to approve it for it to pass. So, if if it you know, if it if it comes to here and and it fails here, then it's it's pretty much dead right there. Okay. But that's not what's happening here. No, no, no. So, we we just wanted to just like director Shista said is we want to just present
the budget and I know we haven't done it in a while. Uh so, I wanted to kind of get out in front of all the okay all the governing bodies just just to have some knowledge of our budget. Thank you, Mr. Dville. Council member Fernandez. So, can you since you are a taxing authority, can you explain the process
and parameters for establishing the millillage? So, so again would so we have three legislative governing bodies uh for us to the first step would go to the heart board. So the hardboard did approve that. I'm not talking about the increase that we we just I'm talking about the establishing the millillage
for your budget. Oh, so so you mean what what what we would raise the rate to. No, I'm saying at each year when you're when you're creating your budget, you establish what your anticipated millage rate is going to be. And I just wanted
you to see if you can explain your like for the city of Temple Terrace, we have a roll back rate. We have a uh we have different rates that we are allowed to use without a a overwhelming majority approval or whatever. So I just wanted to see if you could explain the process
and the parameters that HART uses to establish the millage rate that you're going to base your budget on. Yeah. So normally the end of June we would get something from the taxing authority what the actual uh advorum increase would be. So we are be we're very conservative
looking at the county budgets. They're looking around 6%. I asked them to be more conservative. So we're doing a proposed budget on 5%. So anything more than 5% would be of course great for us. U but then we do we do budget under 95%. Uh and and that's how we count and we
well we're going to wait until as soon as we get that official from the taxing authority we will then we'll we'll we'll reestablish the budget and go on whatever the actual number is. Okay. So when you're creating this budget you've got you when we talk about the 5%
increase we're talking at this budget right now we're not talking about an increase in the millage rate that has been established in past years. We're talking about an increase in the value of property that's resulting in an increase of or an anticipated increase
in revenue. That's correct. Okay. So, I also would like to know if the if HART is eligible to receive any CIT funds, the community investment tax. So uh in
the past Hart has received CIT funds uh and from the general fund to work on Nebraska Carta uh we heart was didn't have the opportunity to go and present to the county to specifically have any of those receive any of those funds but I can say in past yes heart has received
CIT funds. So would this be a situation where so for example the city of Temple Terrace we share in a portion of the CIT funds we don't have to go request them from the county. Um we have an agreement of how they'll be distributed. So would HART
if you didn't request it for this past year or this upcoming budget, does that mean that HART cannot receive any CIT funds or is it something that at any time during the fiscal year you can go to the county commissioners and request
some sort of capital funding? That's a great question and I'm actually going to meet with the count county administrator Bonnie Wise in upcoming weeks to discuss that. But I believe we can we could at some time go in front of the county commission and request uh some funds from the CIT. Okay, those are that's all
my questions. Thank you. Questions? Council member Kravitz, just one quick question. I was poking around on the HART website earlier and I I spotted the the goal section and the first goal was be financially sustainable. I was just wondering from the perspective of HART,
what does that mean for HART? So financial sustainable would mean a revenue source that so when I took over we were on the fiscal cliff and there's a many many efficiencies I made from cutting down the executive sweet to uh to really looking at all the efficiency
we made. So we we defin we're not on the fiscal cliff but when I say that we have to remain status quo so when you look at our service levels precoid we had 45 buses at more on the road with more service. So when when CO came we had to readjust we kind of run a modified
Saturday service and when when I say that uh we run a peak service about 101 vehicles. So pre-COVID we had about 135. So to be to be financially sustainable we would need that revenue because our biggest issue is is the backlog of state
of good repair. So as you can see the the revenues we get are very small and we can't keep up with the capital. So if we we did get any uh additional funding, we would have to build that baseline back up where every you know we should be replacing buses about 16 buses every
year. So we would have to replace the resources that are passed through and then and then purchase say you know the amount of buses that we need to add in the service. So it would be a process what would we need to do once we if we ever receive that additional funding but to say to be sustainable we would
definitely need uh additional funding for operating. As a followup to that um I noticed in the presentation I think about 9% of the revenue comes from user fees. Your microphone's not on. Oh,
[Music] I was noticing in your presentation that about 9% of the revenue comes from user fees. So, I'm assuming when you say revenue neutral, it doesn't matter where that revenue source comes from to meet that goal. As long as you have enough revenue to operate, you consider that
sustainable. Correct. Correct. And and when you say user fee, you mean like fairbox recovery, what they're paying? Yes, sir. Tickets, etc. Yeah. And that's very that's a very very small amount of revenue that we get from Fairbox Recovery. So no other questions. Okay, Mr.
Granville, thank you very much for coming and Miss Williams, good presentation. Miss Kirk, thank you for joining us. So our next item, board council members, is a board appointment to the school support committee. There's a regular one regular member vacancy on
the school support committee. We received one application from Megan McLemore. I don't know if Miss McLemore is here tonight. If you are no. Okay. Um, is there a motion to approve?
Move to approve uh Megan Mackammore for the vacancy of the school support committee. Second. Motion and a second. Discussion of the motion. If not, all those in favor say I. I. I. Opposed. No nazs. She was appointed to the school support committee from a for a term
extending from June 17, 2025 until June 17, 2028. Next is a appointment to the board of adjustment. There's one regular member vacancy on the board of adjustment. We received one application from Amber Treat. I don't see Miss Treat here
tonight. Is there a motion to approve? Move to approve uh Amber Treat to the board of adjustment for the term of June 17, 2025 to June 17, 2027. Second motion is second. Discussion of the motion. Not
all those in favor say I. I. Opposed? No. Uh Miss Tre is appointed. Has everybody had an opportunity to review the minutes of our meeting from June 3rd? And if so, is there a motion to approve? Second. Motion second. discussion,
corrections to the minutes? If not, all those in favor say I. I. I. Opposed. No nays. The minutes are adopted. Next is uh persons wishing to be heard on items not on the agenda or items on the cons items on the consent agenda. There are
forms in the back of the room for people who would like to address the council. Uh there is a threeminut time limit imposed on all speakers and we do ask that you approach approach the podium when you're called and begin by please stating your name and city of residence.
Our first request is from Tamara Hine. Did I get that right? I could. Okay. Very good. Welcome ma'am. Good evening. Thank you very much. Good evening Mayor. Good evening city council. Very nice to see you today. I wanted to um use this three minutes um
basically to express my support for the adopt a tree program specifically um in looking at what can be done with the golf course. I don't necessarily know all of the pros and cons for it, but in theory, it sounds like a very sound idea
where we certainly have money available in the funds and trees available um to provide the golf course and they would be able to do the irrigation um and plan out where the trees would go themselves. So, having moved to Temple Terrace two
years ago, my husband and I first came here for the trees and secondly for the golf course. So, you can see where our interest lies in a program like this. That's really all I had to express, but I appreciate you listening and look forward to hearing some feedback on the
potential program. Thank you. Welcome to Temple Terrace. Next is Matthew Ferguson. Good evening, Mr. Ferguson. Good evening, sir, mayor, councel. Again, my name is Matthew Ferguson. I am a private citizen here in Temple Terrace. I live
at 403 Druid Hills Road. Um, very similar to the previous speaker, uh, we were very recently encouraged to hear about, uh, through the grapevine about this initiative by the city to install more mature trees along the golf course, roadways, and hope parks uh, via that
adopted tree fund. Um, considering that Temple Terrace was, I think you said it earlier, mayor, uh, Tree City, USA, what, 2008 time frame, uh, it was really heartbreaking to see the damage done by the recent hurricanes that damaged many of the large trees, destroyed many of
them. We ourselves lost four out of five of our oak trees. Uh, we've since replaced them with fruit trees, but it takes a long time to come to maturity. Um, we'd love to see live oaks or flowering dogwoods, gumbo limos, or even sycamore trees planted along through the
the city here. All native species, I think, uh, along the roadways, the parks here in Temple Terrace. So, we'd like to go on record, my wife and I, uh, in support of this initiative. More trees thoughtfully placed around here will be a win for Temple Terrace and a blessing for the future generations. And subject
to any questions, thank you for the time and opportunity to speak. Thank you, Mr. Ferguson. Next is Nick. Is it Perco? Yes, sir. Good evening, sir. Good evening, Mayor and Council. Uh Nick Perco, Temper, Florida. Um we had a
great direct director that came up and spoke to you about the sewer pipe under Fowler Avenue and said before he left and went to a better job, he said it should be done by April 15th. I know there's been major problems. I
know there's been a sewer that leaked that went into the rainree area. I know there has been bull notices over in that area. I believe because of this. I know there's they they've dug out a lot. I
just want to make sure that this contractor is going to be able to stick to the timeline that he was set because April 15th and it's already June 15th, you know, 2 months and he's still it don't look like he's done anything
except tear up more stuff with that. I did have one other thing. It was brought up in the last meeting um about the building that you all approved um on Fowler Avenue about putting some
reflective glass on it. It still hasn't been done. I know they came up last meeting and they wanted windows. Those windows are already in there, you know. So, I don't know if this per this whoever is going to be running this is
actually going to do that because they're already starting to build the inside. They're putting up walls and they've got advertisements and that still hasn't been done. Thank you. Thank you, Mr. Perco.
Mr. Warren Phillips, could you talk with Mr. Perco at some point and give him some feedback on the sewer line to let him know what's going on, please? Thank you. Okay. Uh, that's all the requests I have to speak at this time. Uh, is there a motion to approve the consent agenda?
Move to approve consent agenda. Second. Motion second. All those in favor say I. I. I. Opposed. No. Nays. Consent agenda is adopted. Okay. Public hearings, ordinances, and resolutions. Uh, city attorney, I think you have some information for us. I do.
Um there there is a proposed resolution that uh was not on the agenda. Uh the supporting documents were not um quite ready to uh in time to make the publication. So I'd like to suggest that uh council consider adding this item uh
concerning a construction contract with Sun Civil LLC uh to this evening's agenda and that such be done by motion. Okay. Council, is there a motion to add this item to the agenda? Move to add
move to add the Sun City contract to the agenda. Second. Motion to second. Discussion. If not, all those in favor say I. I. Oppose. No nayaz. Normally, I would suggest we put an added item at the end. But since Mr. Perco just talked
about this and this discussion may shed some light on this for him and others who may be watching. I would suggest we do this now if we're ready. Mr. B, that okay? Yes, sir. Okay. Okay. Um, give me just one second. Quite
prepared, but there got my glasses on. Um, good evening there, uh, Mr. Mayor, members of council. The as the city attorney mentioned, the addition to the agenda is a a resolution of the city of Temple Terrace, Florida, approving the
award of a contract with Sun Civil LLC for the emergency gravity sewer pipe construction under East Fowler Avenue, authorizing the city manager to execute said contract approving payment in the amount of 1,362,5764 from account 4550-1931-535.63-34. 63-34.
Um, so this is Mr. Perko's timing is actually quite good. So this is reference to the Fowler project. So as the as the council in the community I believe is aware for several months um when after Hurricane Milton happened, we had a sanitary sewer uh connection that
crosses under Fowler Avenue that collapsed during the hurricane. The uh the goal was to secure a contractor at the time for emergency work. The plan that was approved uh and encouraged at the time was to go to Jack and Boore
under Fowler Avenue across the road. That was going to be very complicated work to begin with. Uh there was high pressure gas lines, sanitary sewer lines, portable water lines, etc. But the understanding was that it would be done uh in a timely fashion. Well, that plan has not obviously worked uh has not
been successful by any by any stretch. As Mr. Perco alluded to, we've had several incidents where there we've had sanitary sewer, a sanitary sewer line that was undermined, a portable water line that was undermined. Uh, and we've had other other issues that have come up in the last month or so particularly.
Uh, comp further complicating this matter is the fact that the FDOT who owns Fowler Avenue, that's their roadway, they have an existing program to repave u Fowler and they want to get going on that project as soon as possible. So they've given us until the
end of June to be done with this project in essence be out of their their travel way. So uh in light of all these circumstances um we obviously consider this an ongoing emergency. Uh and this timing is now actually pressed our our schedule even more so. So the contract
that's before you today is to retain the firm the construction firm of Sun Civil LLC. Sun Civil LLC is an FDOT approved contractor. Uh they're currently on the Fowler Avenue improvement project working for the state. Um and they will be if approved tonight they would be
proposing to open cut across Fowler. So we have we're no longer going under. We're going to open cut across Fowler and that work would happen as early as this Friday. It would start this Friday evening. We have gotten assurance from the uh district secretary of the FDOT
that we would be allowed to do that. Um that would start Friday evening and that would run basically continuously all the way through early Monday morning and it would be the weekend of the 20th and then the following weekend there would be another continuation of that work. Um this would not involve a full closure of
Fowler Avenue. However, it would involve reconfiguration of the lane. Sometimes the eastbound lane would travel over into the westbound lane and things like that you would typically see on a major state uh contract. Um, the contract before you includes a performance bond as well as stipulates that the work
needs to be done by June 30th and provides for damages if that deadline is not met. Uh, I want to be clear that this contract is only to install the casing and the pipe that go across and under uh, Fowler Avenue, the travel way. Once that work is done, there will still
be some remaining work on the out outside of the travel way to install manholes and service connections and that work will take a little bit more time. But this is the critical piece. This is the part that has really held up this project is getting across this major state highway. Um so we feel um
reasonably confident in this process. This is a firm that has worked for us in the past and has been very successful for us. Uh and obviously has good good reference from the state also. Uh would ask uh for your approval and happy to stand for any questions. I also have public works director Warrenfelds here who's been more intimately involved uh
with this project than I have. Thank you Mr. B. Are there members of the public who wish to comment on this item? Seeing none, council member questions. Yes, council member Fernandez. I have a a few questions. Um, so one
would be this contractor is u familiar to the DOT and that's part of why we have selected them for this step. But why didn't we choose this contractor from the beginning?
So when this when this collapse occurred, uh we basically had to respond and at the time uh Mr. Tinch that was in in charge of utilities uh went with the county's emergency contractor and we basically piggybacked off their contract and we needed to get somebody who was available to do the work. I would
imagine that the company that we've been using was somebody who had the means and and capacity to do it at that time that time. I'm not sure if Sun Civil was considered and it may be that they had other projects ongoing. Okay. So, um, we've been trying to do the project
without disturbing the roadway. So, that that required drilling under the road. Um, this this contract is only to basically cut open the road, put the pipe in, and walk
away from that. Who's finishing all of the connections and the work that's on the sides? So right now um as of today our intention is that the existing contractor Southern States uh will
continue that work and finish that work out. So as you'll recall the this some of the concerns we've had have been more directly in reference to the subcontractor the drilling subcontractor in terms of performance. Uh Southern States is the general contractor the
prime on this job. So, uh, the work on the side of the road, the manholes, things like that would be up to southern states and not the drilling contractor any longer. So, our goal at this moment is to work with the existing contractor to finish that out. Obviously, there's a lot going on here. So, we're going to have some conversations. If that
changes, I'll bring that back to your attention, but at this moment, that is our our our purpose here and our target. Okay. So, one, is that going to change the contract that we already have established with them? because this seems like it's going to be a
change in scope. And two, are they is this contractor able to address some of the situations that have come up because of the storm sewer sewer lines breaking
in um unexpected ways. So we have the EPA or EPC and you know uh different items to address that weren't part of the original project to begin with. We didn't expect those breaks and now we
have a change in scope as well. So how is that actually going to roll through with the money that we approved for the contract and the contract we established? So that's actually something Mr. Warfelds actually has a meeting coming up in the next couple of days with the current contractor. Um, we've been talking to our legal
department about that as well, trying to come up to uh an understanding, if you will, of what this is going to mean for the existing contract. We don't have that issue resolved just yet. Um, because honestly, we just haven't had the time. We've been working trying to get this thing solved and trying to get
somebody who can do the open cut piece in a timely fashion. So, we understand it has to be clarified. I'll be reporting to council back once I have those answers. at this point we know that we have to have those conversations and we just haven't had that opportunity yet but we will be going through that with them in the next uh two to three
days. Okay. I just have one more question regarding the subcontractor. um when and obviously we have discussed this out outside but I want to make sure that people hear it and that is that there are some of these issues that may
have been let's let's say created by some some issues with the subcontractor maybe not being on site or something and and you alluded to having some issues with the
subcontractor. So, what about any of this that has come out could possibly be due to the subcontractors? I don't want to use any kind of legal term, but subcontractors um causing some of these issues and what
recourse would we have? Well, I as I've not hidden the fact that we've not been satisfied with the subcontractor's work. Um the the sub has been the performance has been inconsistent uh has has not only been
inconsistent but has caused us I when I estimation has caused us some direct you know costs and issues with some of the breaks and things like that. Uh we are and have been in conversation with the city attorneys attorney's office over the last several weeks particularly about how do we handle the situation
moving forward. We are dealing with the um Hillsboro County Environmental Protection Commission. They're sort of the arm of the Florida D when it comes to enforcement. We're dealing with them, which I think they would acknowledge that we've been as responsive as we can be uh in the last several weeks trying to address these issues. Um that is
still an the matter of the sub and the matter of the general contractors, the existing ones. Again, like I said, it's it's it's a it's a something we're going to have to deal with and we're going to have to have the attorneys probably involved with that. I would hope that we can resolve this amicably. Um that would be our goal. Uh but we haven't got to
that point. Thank you. Other questions, Council Member Kravitz. Um I'm It's more of a comment. Well, we're at questions now. You But we'll get I'll just I'll ask a question
then. Um let me just orient myself. Um would would you be open to um providing more regular updates on major capital projects in the future just so things don't creep up on us quite like this? Uh, sure. I think I've always and we
spoke about this earlier today. I am open to providing capital. I mean, I I we have provided regular updates. There's probably been a dozen updates in the last several months about this project alone that I provided to the entire council. Um, but we can provide it we can look at providing these updates in a different format that might
be more uh easier to to digest. I guess if if you will, we'd be happy to look at that. Not not about ease of digestion. Um, okay. So, good. And um when it comes to recovery against the contractor, I can see that they've made a number of
errors in judgment, let's say. And I just want to prefix this as always while I'm up here. I'm not talking about any legal things. This is just me and my opinion. Um so they they began work without a permit. They didn't do flow monitoring. They didn't have inspection
records on site. They continued dewatering after sewage contamination was discovered when they should have stopped. So, it seems like if this is a responsible contractor and they have various credentials and certifications and approvals from the state that they really ought to know better and it seems
like we're in a position now where we're having to spend a fair amount of money where if they had performed better we might not be in that situation right now. Do you see any uh merit to that? I would agree if had they performed better we wouldn't be in the situation
we're in right now. Absolutely. Um, and we've not we've we've made that public and transparent throughout this whole process that we've not been happy with their performance. Part of the challenge with with the drill drilling subcontractor is that there's a very small universe of drilling subcontractors to begin with and then
the ones that are willing to take on a job under a state highway with lots of conflicts and things like that, that universe gets even smaller. So, I think that was part of the challenge early on when they started the project. you know, and um you know, even though we're spending a lot of money, I think we all
have the same hope that we'll be able to recover hopefully a lot of that from the from the contractor depending on what our uh attorneys say. And I have one final question in the contract itself, I noticed that in clause two, uh there's a
comment here that the work is to be completed during 11 consecutive calendar days. I think when we spoke earlier in my memory may of course be faulty. Uh it was mentioned that the work was going to be completed on two weekends. Is that a different situation than 11 calendar
days? Because if I were signing this contract as the person responsible for performing the work and I saw that I had 11 consecutive calendar days to do it, I might get a little irritated if I found out that I only had two days at a time on two different weekends. So a total of
four days, which is less than half the time under the contract. and it's not consecutive. So, so the the contractor is is very much aware that their only uh their window of time are the weekends to get across the highway. Um the FDOT is not
going to let them do work during and correct me if I'm wrong. Is there would you like to clarify? The public works director clarify that there's probably other work. Um just to clarify the 11 consecutive days, tell everybody who you are. Sorry, Jason Morfield's public works director.
Um to clarify the 11 consecutive days, uh there is work that will occur outside of the actual construction windows. Um we start pending the approval tonight. We will start Thursday morning with a meeting and then there will be requirements that have to be set. So the
11 consecutive days does not just speak about the actual open cutting of the road. It's the prep work and then it's the followup when we're done. May I address a follow-up director? Sure. Um, is there a scope of work that says when each section is supposed to be completed? Because whenever a contract
like this, you know, comes onto my table separately from city council work, immediately I go to the scope of work because that's critical. And and so I'd just ask you if there is actually a provision in there that says you're doing this on the weekend, you can do the other stuff during the other days.
So there is a well the scope is really defined by the engineering drawings. So if you're if you're referring to an actual verbatim list of activities and functions for daybyday there is not one of those. Um this was this has been a quick
turnaround from our engineering staff to the design to the MOT. Um even as I'm sitting here I I got the preliminary approval from FDOT to move forward with this. So this is this is moving at a very high pace compared to any other project that we've done. Um but the the
the scope of the work is really defined by the drawings and the understanding that um we work from north to south on this to get it across the road as quickly as we can. I do have one more question. When we approve this today, my understanding is we're authorizing this contract to now be executed. And so one
would still be able to go to the contractor and refine certain points that might not be fully fleshed out at this phase even if we vote in favor. So is there a plan to maybe I understand it's moving quickly, high speed, high risk, right? So, I'm just looking to see
if we can maybe catch some of that by now approving this and then having your team or maybe the city manager's team go and negotiate some of these scope of work issues that are still open so that we are sure that we're getting from the contractor the things that we need in
the order that we need them in. Absolutely. I mean, when I just read the email from FDOT, there are conditions on the on their approval that are contingent of the entire project. So, as this is still evolving, I mean, the contract with the the the
agreement with the contractor to do the work is really a a light version of what we would normally have. So, it continues to evolve as we work through the process. So yes, um our goal, public works, the engineering is to protect the city, the performance bond, the 11-day
work schedule. Um we're doing these things as as much as we can to hold them accountable for the work that we expect them to perform in a tight time frame. Okay. Well, in that case, thank you very much to you and your team and also please be careful. Yes. Okay, ladies and gentlemen, is there a
motion to approve the contract? Move to approve the resolution with for the city of Temple Terrace approving the award of a contract with Sun Civil LLC for the emergency gravity sewer pipe construction under East Fowler Avenue and authorizing the city manager to
execute said contract approving payment of the amount of $1,362,557.64 64 cents from account 4550-1931-535.63-34 second discussion
not all those in favor say I I opposed no nazs I'd just like to say to city manager and Mr. Warren Fields and your staffs. Thank you for this. I know that this has caused nothing but angst since October.
I've been following this project with you since October and and uh fingers crossed. Um thank you for all your work on this. I know this has been a nightmare dealing with all the bure bureaucratic agencies and DOT and
everything else. So thank you very much for everything. Next item is a resolution approving the school support committee's amendment to its mission statement and the list of eligible schools to apply for grant funding starting in the 2526 school year. Our school support committee chair
Christina Paul is here and I believe is here to explain it. My order. Mr. Mayor, I believe we skipped the consent agenda, didn't we? All right. We did it. Pardon me. Good evening, Miss Paul. Good evening. All right. Good evening, mayor, council
members, and city staff. Uh my name is Christina Paul, and I serve as the chair of the school support committee. Uh first, I just want to say thank you for your ongoing support of this program and for giving me the chance to speak with you tonight. I also want to thank some of our other committee members who are
in the audience um tonight, if they could just give us a little wave. Thank you. All right. Um, so one of the important updates we would like to share is that we've taken the time to update the mission statement. Um, it was something that
hadn't been done since 2008. Um, so with input from the committee and valuable insight from our longtime member Mike Seagris, we created a mission statement that better reflects the school support committee and the work we're responsible for. In short, our updated mission to
empower teachers, support initiative, excuse me, support innovative instruction, and enrich the educational experience of students in Temple Terrace. In addition, tonight, we're also here to request your approval of an updated list of schools eligible to participate in
the city's grant program. We want to make sure uh we're reaching students in the most effective way and that starts with choosing the right schools. Uh when we were reviewing the program, uh we realized there wasn't a clear set of criteria for schools to be qualified.
Um so with the help of the city clerk's office, we connected with the Hillsboro County School District um to help us um identify Temple Terrace student the schools that Temple Terrace students are currently enrolled in. Um, from there we applied
two other guidelines. Um, the school must be nonprofit and it must be located within 5 miles of city hall. Um, so it stayed closely connected to our community. Additionally, we took a hard look at the
grant process itself. After the last cycle, we reviewed feedback from the schools and noticed some common challenges. Um, in response, we've updated the application to make it more userfriendly and easier to understand. Our hope is to remove confusion, make
expectations clear, and support an effective process. So, with your approval, these updates would go into effect for the fall 2025 2026 grant cycle. Um, in the past, we've typically shared the application in September, um, after the school year was
already underway. Moving forward, we'll be releasing it in August, right after our first committee meeting. Um, that way, schools have more time to plan, and we can invite educators to our September meeting to answer any questions and offer any guidance. Uh, we believe this
small change will go a long way in improving communication, increasing participation, and strengthening the entire program. So, thank you again for your time, your support, and believing in the impact of this work. Thank you, Miss Paul. Are there members of the public who wish to comment on this?
Seeing none, council members, questions? Well, okay. Council member Fernandez. Um, so I this really might be a question for city staff. um and that is
in the past the grants may or may not be funded in the city budget. So if we have a grant release date of August, you could potentially be putting grants out there and then something could
happen to the budget that maybe for some reason there are no grants in there. Um, is would that be an issue or would we know would we basically have an established budget so that we would know this by the time
the grant applications are released? So if I understand correctly, if the grant release date is in August, you would be working off the the current fiscal year which you had budgeted in the prior year for for today for this year. So correct. Okay. So based so if the grants if the
grants were uh applications are put out in August when school starts we have we would know because we're talking in this case it would be the fiscal year 25 budget that would actually have the awards that would be issued not out of
the 26 budget. We would encumber the 25 budget and move that forward because they are not going to be awarded potentially until August October 1st. Actually, if I could I don't think so. Yeah,
we've already spent the 25 budget. This would be the 26 budget. That's what I'm thinking. It's the 26 budget. But I have a comment on that. Good. Uh in our school support committee, I told the committee members about our budget process and uh that preliminary we would know at that time, but until the second
gavel hits in the second public hearing, nothing's ever set in stone. So I don't know how we're gonna do that other than by that time there'll be an anticipated by but this isn't any different than No, this is always been the case. Normally
the applications have gone out later in the year closer to the actual final budget beginning of September when we still don't have the budget. So yeah, that's really not that much different than Okay. So that was just that was just a question that um but I I do have
a comment so I don't well questions right. Yeah. All right. So one more question then and that is normally the school support committee has established what schools they're going to support as that through that
committee. If if we approve this tonight and we say, "Okay, these are the schools." There would be council saying, "These are the schools that that the committee is going to um support." But then what happens into the future because our students move around or
maybe there's a a different, you know, our students are assigned to a different school, so they want to change the schools they're supporting. Would they need to come back to council? I I don't know the answer to that. Um again, so when this process started, when was the I forgot the date. When was
the last time the schools were this list was approved? Um the most recent was 2017. Okay. And last time it was done by council resolution. So when we were talking about this again, I s sought advice that uh the list would be approved by council resolution again.
So, I would expect that if there's any changes to any of the parameters, again, what they did was they they got a hold of the uh uh Hillsburg County school system that provided a list of uh uh actual Temple Terrace students that go there. So, we're not funding we're not
even requesting a school to be on the list that has doesn't have students going there. Uh that wasn't in the case. There were other schools that used to be on that list that had no students. So, anyway, we we've done that. So, I would expect that it comes back before
council. That's all I was asking is what the process would be if I didn't I didn't want to lock the committee into schools because that changes frequently and that's why you have a list now or you
had a list where there weren't any students attending but there had been in the past. So, that's so that was my question. One of the schools that used to be included that isn't included anymore was for example Armwood High School. Yeah. Because we used to have students assigned there. I
think I think historic that's when it was the way it was done the last time this was done. Of course as council we can change that if we want to give them power to change it every year. I just want to ask let's get the questions out. That all your questions council member
questions. No no questions. We'll say that's exactly what I was just thinking, but Okay. Yeah. Thank you. Thank you. I do have a comment. Okay. So, I and I was active on the school support
committee in years past and I am very passionate about education issues in the city of Temple Terrace. My only concern about the update to the mission statement is that it it reads very grantforward and the the original goal of this
committee which I think was a very important goal and that was to establish a direct communication with the school district. Okay. And it was not the grants came along
secondarily as something that the city of Temple Terrace could do to show the school district that we are that education is important to the city and that we we are doing our part. We want you to meet us
halfway and do your part. So I don't I am personally not in favor of stating having a mission statement that is so grant okay predominant that's it. This is supposed to be our discussion not coun well okay so that's where I am
I don't I'm that's my concern with it. Okay Miss Paul thank you. Okay. So, is there a motion to approve and then we can have discussion about the motion? Okay. Motion to approve the resolution approving the school support
committee's amendment to its mission statement and the list of eligible schools to apply for grant funding starting in the 2025 2026 uh school year. Second. Okay. Motion in a second. We've heard council member Fernandez's comments, so we'll go from there. Vice
Mayor, my comment to that is I agree kind of sort of agree with what you're saying about the grant orientation. However, having been one of the charter members of the school support committee or back then it was a uh school improvement task force and having been
the one that actually uh uh um developed the grant program back in 1997. Um I I uh uh agree a little bit. I don't want to it shouldn't be so focused on on the uh the grant process and the grant
writing, but there's only so much that this group can do with the district. The district is too big and they're ne they never have. They never will. They pay lip service and that's about it. You're not going to get the buyin that we've always hoped we
would get. Um, and I know that I've sat I was the liaison for four years and I know the efforts that put into this. Uh, the grants, however, properly funded and there was a point where the grants were down to like $7,500 in one year. We didn't even award
a single grant to a school. We used it for something else. But the the amount of money that we're doing, I truly believe has has an impact. It has an effect on the schools. And we've seen this time and time again. and the the fact that the the the grants require uh
feedback and how do we do and what what what actually became of it um is important. So I I support it. Not real happy with the ch with with the with the the focus to the grants. But it's it's a fact of reality and we we're living in a dreamland if we think that we're going
to get the school district to say well the school support community doesn't want us to do this. That ain't never going to happen. But we can affect and they do affect um the uh the educational uh improvements and and the educational value um within the schools. And I
applaud the the new list. I think it's long overdue and um you know got to get some a schools in the list. So I think that that's an important an important step. And uh I've known most all of the participants through the years, yourself included. I know I was chair for five
years before uh before I uh went on to bigger and better things, but it was it uh school support committee was always uh near and dear to my heart since 1995. So that's showing my age. So there I
support it. Other discussion. I I I can't support it because even though I know that the school district does not take Temple Terrace as seriously as we would like them to, I can't support this
committee becoming only about grants. So, um I think the grants are an important part of what this committee does to show the city's commitment to education in the city. But I I can't just go to where this committee's
mission is providing classroom grants. It's it's just it's not enough for me. I I still believe that we should be uh working on getting the school district to communicate with the city. Even though I believe me, I've been active in
school issues for a very long time. I I ran for school board, but I still I don't think that we should change the mission so entirely to just be a body that awards grants. That's my two cents. Council member Kravitz, just to add a
little bit of local flavor, um in my canvasing, what I've run across is that people deeply care about the schools and they don't really have a way of affecting any change because Temple Terrace doesn't directly influence the schools. And one thing I always mention to those people is that we have a school support committee and if they wanted to
they could go and get involved. So I think the school support committee really does excellent work and I don't know if moving it in a grant direction where people are just distributing funding really speaks to that need or desire to be able to go out there and
influence what the schools are doing and help them. So I think keeping the school support committee as a more of a volunteer effort is uh something that I think is important from the perspective of wanting to have that emotional need satisfied of being able to do something
on behalf of the schools. Council member Chambers, I I really don't think it was the intent of the school support committee and they're here. They can give us the yes or no to uh make this a granton committee. That's not their ad. they just look at uh
redoing an outdated uh mission statement. So I think the the mission statement's the least of their thing. They wanted to get an updated list of the schools because they do that is the majority of what they do, but they also they have every member has a school or
schools they uh communicate with. So they are working with the schools on other things than just grants. So is it possible to separate the I have no issue with the school list. Okay. Can I can I sure for discussion?
First of all, thank you very much for the work that you do. All of you I've always thought that the school support committee is one of our best performing volunteer groups. the work that you do to screen these grants and to follow up with the individual schools to vet the
particular projects. I I have always thought that you did that you do a tremendous job with that and so thank you all for that. I don't have any objection to this at all. And I don't think nor would I want
the school support committee to try to become the political arm of the city to gain influence or to make the school district take us more seriously or to to I don't want citizen volunteers interacting with the school district on
a political level. I don't think that's our intent. If it is, you know, this was started before I was here, so maybe that was the original intent. I don't want that. I We have five elected people that are representatives of the 30,000 people that live here. That's our job. And and
I interact with the school district. I don't know about the rest of you, but I mean, I interact with them all the time. I just got appointed to the citizens oversight committee for the school district by by the school board. So, I interact with them on a regular basis. We, the police department, city manager
and I are bringing to you the the idea of a school resource officer at Greco. That initiative began with us. It did not that initiative did not begin with the school district. It began with us, right?
Um the other things that go I mean I know all the school board members if there's a deficiency at the school, do you see the beautifification that happened at Temple Terrace Elementary? That didn't happen in a vacuum. there's a reason why that happened. That's not their focus. And if it is, then we have
a fundamental dis I have a fun maybe I'm the only one that's off here, but I don't want them playing political intermediary for the city. That's not what we have citizen volunteers for. We do that. That's well, that's not what I'm suggesting they do. What this
committee has done in the past, which I thought was very important, is that members of the school district came and spoke directly to the committee to give them information about what was going on in the district. Not that this committee lobbied on behalf of the citizen, but it
provided a forum for people who committee members or people that came to the meeting to interact directly with uh school district personnel that they might not ordinarily have access to. But I I'm not asking this committee to
uh to take on a lobbying position. But I also know the the resource officer at Greco. We had a resource officer at Greco, a Temple Terrace city police officer. And this school district, they are the ones that that chose to go
with in-house and not use a city of Temple Terrace police officer. And now we've been asking the whole time to get that police officer back. And now they they finally have agreed to that. But I I'm not suggesting that. I mean, I I
talk to school board members um and give them I mean, obviously, I voice my opinion. Um but I just believe that there's more opportunity for the public to interact with a school district member on anformational basis if we keep
and to me the mission statement is very specific that their focus is going to be on awarding grants. That's all. Okay. Well, we've all had a chance to speak during discussion. So, is there
all those in favor say I? I. Opposed? No. Okay. 32 vote. First time in modern history on a school support committee. Okay. Next item is a resolution approving the final site plan for property located at 609 Whiteway Drive.
Deputy Director of Community Development Marissa Robinson is here to explain. Good evening, Miss Robinson. Good evening, mayor and city council. This presentation is for the consideration of the approval of site plan 251 at 6009 Whiteway Drive.
Locally, this is referred to as the Whiteway Water Treatment Facility. This is the aerial view of the subject property and the surrounding areas located on White Drive. The property is adjacent to single family residential zoning to the north, east, and west and
to a church facility at the south. The property is 4.5 acres in size. Council, as you are aware, the city identified the need to expand the facility for administrative building use ARPA funds. To prepare for this, the
city contracted with Bandis Construction and also changed the property zoning from residential to public quasi public. This is the oversaw all over overall site plan for the project. DRC and the planning commission staff have
recommended approval. The building is located at the north end of the property between the existing wall and Whiteway Drive. The storm water retention is proposed to be vaulted under the north parking lot which is indicated in the
shaded area that is light blue. This is the elevation of the proposed structure. Um starting with the west at the top and then south, east and north moving down.
This is the larger image of the north elevation. It is designed in the Mediterranean Revival style to match some of our existing city facilities. Some of the features include a tower entrance and an arcade that wraps around to the um east side of the building.
Here are the rending renderings that were submitted to the community development department. These are the proposed conditions. There are six conditions with this approval. These are standard conditions regarding the date stamp of some the drawings and elevations
and standard land development code language. They will be submitting a sign package at the time of permitting. Number four is just a correction to the plans regarding the fence detail. Number five is just a standard site plan
expiration date. and six is standard language invoking the LDC when details are not specified. Thank you. If you have any questions, thank you Mr. Robinson. Are there members of the public who wish to comment on this? None. Council member
questions. Vice Mayor Schistler. Yes. Uh you probably can't answer this, but Mr. Warf anticipated well two things. Anticipated turning dirt July. July. Yes. completion date
26. Okay. And we're that's still four months ahead of before the Okay. Other questions. Council members council member Fernand. So the the layout um just for people that maybe don't know
the change that it's going to be. So the building is going to come much closer to the street and the wall, right? So the building is going to come up closer to the street and then to get to the facility you would need to go through the building.
Is that or the parking is going to be out front? Just describe how can Can I ask May excuse me? May I ask that the aerial be put back on the slide with the aerial the site plan? actually the side with the site plan that one. So if you'll notice here actually so the on this slide what
you're looking at the top would be Whiteway Drive and the building is actually closer to the wall. So you see that that square right there is basically the the building. Uh the parking is there's parking out in front. The blue is the is parking. The blue actually the blue is a storm water
vault. That's just showing you what's actually underground to the parking is in front. There's there's a couple of bays of parking in the front. There's there's parking also on the side. Access to the actual water treatment facility is provided. There's a driveway that goes on the east side of the building. Um and it continues through and goes to
the gate that opens up to the into the wall and into the actual water treatment facility which is behind the wall to the south. Okay. So the the actual because right now it's screened the the actual production well treatment continue to be that way. Okay. So that'll continue to
be screened and this building will be in front of that wall but so it'll screen it some more if you will. Right. Okay. That's it. Other questions council members? Thank you very much. Is there a motion?
Move to approve the final site plan for the property located at 6009 Whiteway Drive. Second motion second discussion. Do Yes. Do we need to add with conditions as listed? I don't think it would hurt. With
conditions as listed. Can we get a second to the revised? Yes, sir. Seconded. Okay. Discussion. All those in favor say I. I. Opposed? No. Resolutions adopted. Thank you. Next, first public hearing and first reading
of a resolution approving final site plan, preliminary plan, and subdivision construction plans for folio number 037534-000000 addressed as 100024 Davis Road and Folio number 037531-500 in adjoining unadressed parcel. I'll
open the public hearing and ask planner Malik Hall to explain. Good evening, Mr. Hall. Good evening, Mayor, city council, members of the public, and also staff. So, as mentioned, we are here for the final site plan, subdivision
construction plans, and preliminary plat for the Davis Road project. First hearing, first reading. This is an aerial of the project location off of course connected to Davis Road. Two lots with approximate acreage of
6.7. So this property has been through the timeline annexity to simple terrace then reszoned into a PDA plan development zoning and now we're at the final site plan stage and also the preliminary plat and subdivision construction plan stage.
There are 28 single family lots between the two lots that will become one um project and lot ideally through the preliminary plat process. This is the site plan for the property for the project. Once again, 28 single
family lots. There will be a privately maintained lift station also on the property and as you can see some on-site retention as well and some disability parking in the front by I believe the uh mail kiosk. Here's a overlay of the site plan onto
the um satellite imagery for context of the land and other residential homes. The red hatching on the aerial site is just sight triangles for city terrace and for F dot. So there are some onsite
side triangles once you enter the roadway, the internal roadway and then the main roadway along Davis Road. The larger hatching is the F dot site triangle. There are two proposed signages for the
um project. So this just being shown to you for context. So at the time of permitting there will be a sign package provided with either one of those um signs shown here or at least a similar sign of equivalent I
guess aesthetics. Here's the preliminary plat for the project. So, so far I've shown you the proposed final site plan. I'm now now showing the preliminary plat. Once the preliminary plat is approved, they still must get the final the final
plat approved within six months of the prelim. These are the proposed conditions. There are nine in total. We have some conditions uh to be addressed at the time of permitting. So delineated the landscape hedges around
the proposed 4ft tall opaque fence for the list station. The list station needs buffering and then other conditions at the time of permitting such as the backflow prevention assembly location. So those are the conditions for the
project and once again this is for the final site plan, the preliminary plot and the subdivision construction plans. First reading, first hearing. The second reading, second hearing would be to approve all of these um
aspects of the project. Mr. Mr. Hall, would you bring those conditions of approval slides back up and kind of cover them a little more um from the top? Yeah. Yeah. Just cover those a little more because we we've had an opportunity to look at the backup material, but nobody else has. So,
understood. So, condition one is for the final site plan of the obviously the most current approved plan by DRC. So there's a time stamp on that and uh calls out that the lots will be 28 single family residential lots.
Condition two is for the subdivision signage. So as mentioned for the two signages shown there will be a sign package submitted once it submitted to building. So
condition three is that time of permitting to delineate the landscape hedges around the lift station. So lift stations or any utility structure must be buffered uh by either well and or hedges and opaque fencing.
So that's just buffering for the lift station so that the utility structure is screened. Condition four, provide updated plans regarding Davis Road lane width and related storm water management design as required by the county and of course subject to review by city engineer
staff. Condition five, provide updated plan regarding temporary backflow prevention assembly location. A lot of these conditions are related to at the time of permitting because unlike a traditional application, this was um
the submitts were at percentages. So 30%, 60% 100%. So for this type of project, this is not unusual to have because it was um reviewed in conjunction almost as if sort of as if you're reviewing the planning and zoning
part of it and the building part of at the same time. Much of what was already shown in extreme detail is what will be provided as the building permit plans. Condition six, provide update plans regarding the cover sheet and sheet C2.
Uh that's just a minor correction to um some of the plans. Condition seven, provide the propo proposed street name on the final plot with review fee. So the hearings are for the preliminary
plat but if the preliminary plot is approved then the final plot must be submitted and then um eventually approved by city council within 6 months. The submission of it needs to be within 6 months but eventually it will need to be approved by city council.
Condition eight, standard site plan expiration section. And then condition nine, where standards are not specifically here in um mentioned, the land development code applies. Thank you, Mr. Hall. Thank you.
Good. Are there members of the public who wish to comment on this item? If not, council members questions. Council member Kravitz. Hi. Um coming back to point N. Um there's a reference to um the land development code. This this is going to go a little bit into
the weeds, but uh during goal setting, one thing we discussed was developing a townhouse zoning code. And I remember with this development originally, I believe, and again my memory doesn't always serve me, um there were 36 units and now it's been reduced to 28. Is that
does that ring a bell? During the plan development approval process, there was a reduction in the number of lots. I don't remember the initial amount of lots proposed, but it was reduced to 28. You are correct. Okay. Just making sure that this is the same development that I was thinking of. Thank you. Um, and uh, one thing I've
noticed is that we tend to default into planned development when what we really want to build is town houses. And I always think in order to avoid a situation where we're achieving the density that we want so that people can have the quality of life that we intend for them to have in that
location, um it might be a good idea to um move forward on that townhouse development code, townhouse zoning code so that we don't need to rely on planned development as much as we do because correct me again if I'm wrong, plan development takes its model from
commercial multif family as the next closest development. type whatever um development or bulk standard is closest to the proposed project is the baseline and then you adjust and mod modify from there. So if it's a residential project we use a
residential bulk standard. If it's a commercial project we use a commercial bulk standard and so on and so forth. This might have been single family home then as the benchmark if I don't recall exactly but being I would assume I would like to say that it was a combination of
single family and multif family. R7. Yes, we do have Thank you. We do have crafted bulk standards a part of this is single family. This is not town homes. This is single family. Oh. Oh, yeah. I wasn't saying it was fun. True. Yeah.
So, so thank you again for that one. Um, so unrelated to this then, I'm just curious how how uh do you have an opinion about developing a townhouse zoning code? This is questions about this project. Mhm. Yeah. Yeah, not not future. This is about this project. I
have no opinion. Okay, I'm glad. Thank you. Are there questions about the project? Council member Fernandez. Um, so I wanted to ask you about storm water and I know that they're going they obviously have to provide a full storm water retention or
whatever the methodology will be used to handle the storm water from this project. But we are in the process of doing a full storm water analysis and this project's not online.
How how would but we know it's going to happen. So how would this project be incorporated into that study to make sure that we do have the uh full system capacity? So the I believe you're referring to the
stormwater master plan we discussed at the budget workshop. So that's for the FY26 budget if the council chooses to approve it. So it would be starting starting after October one. Um and the county is actually doing a project right now. Right. Correct. So the county has gone through uh they're not it's not a
master plan per se for the county. It's just a reaction as far as I could tell to what happened during Milton and trying to get some recommendations. I think those are coming out um next month or so. the uh this this being the private development site um at at this
point they I imagine you correct me if I'm wrong Mr. hall, but they they've had to put in all the required storm water retain everything on site. Is that correct? They do have on-site retention on the site plan. Okay. So, um I think what our master plan is going to be focused uh a lot on not necessarily the
newer neighborhoods which kind of they adhere to the current regulations again retaining everything on site. It's more like the older parts of our community where we found we've had to do projects recently to to you know put in additional piping and things like that where the public the public rights away are flooded and things like that. So, I
think that's where the bulk of our stud is going to go. It doesn't mean that there won't be neighborhoods involved. Some of the younger neighborhoods, those are the ones that again, they're they're ahead of the game because the regulations today are far more stringent than they would have been 20 years ago or 100 years ago, you know, when when this some of these older houses were developed. Okay. All right. was that
that's just my only concern is I know that we're looking at this after the hurricane and I just want to make sure that our what we are expecting and I know the city of Temple Terrace isn't the only body that permits this but that's it
other questions council members other questions if there are no other questions I will close the hearing and ask the clerk to read the title of the ordinance please a resolution of the city of Temple Terrace Florida approving final site plan SPR24-08, preliminary plat SP24-03
and subdivision construction plans for a residential subdivision to be de developed on property located south of East Fowler Avenue and west of Davis Road addressed as 100024 Davis Road totaling 6.7 plus or minus acres subject to any conditions of approval providing
for correction of typographical errors repealing all resolutions or parts of resolutions in conflict here with and providing for an effective date. Thank you, Madam Clerk. Is there a motion? Move to approve the final site plan, preliminary plan, and subdivision construction plans for folio number
037534-0000. Address is 100024 Davis Road and folio number 037531-500. The joining and address parcel on first public hearing and reading with proposed conditions. Second. That's a mouse pause
motion and a second. Is there discussion on the motion? If not, all those in favor say I. I. Opposed? No. Nate. Resolution is adopted. Thank you, Mr. Hall. The next item is going to be pulled until the July 1st meeting. Um, we
submitted this contract. I know you just got it. That's no good. We we submitted this contract for uh outside legal review and we should have had it back long before now. We I'm understanding we got it back like moments before the
meeting started tonight, but I I I mean we can do it if you guys want to, but I don't like the idea of last minute changes and we're voting in the contract. I haven't even seen the markups and neither is anybody. So, um, I'd like to pull it until July 1st now
that we have the legal review in, if that's all right with everybody. So, next item then becomes a resolution authorizing the use of a piggyback agreement between the city of Daytona Beach and Mechanical Services of Central Florida for HVAC maintenance control
services and total equipment replacement. And we have our director of public works, Jason Warren, here to explain. Good evening again. Good evening, Mayor, City Council. I'm here to present for consideration a resolution authorizing the city of Temple Terrace to utilize a piggyback
agreement for heating, ventilation, air conditioning, HVAC services. This agreement leverages an existing competitive bid contract between the city of Daytona Beach and Mechanical Services of Central Florida Incorporated contract number 2420,
MSCF. This resolution allows for our city to benefit from favorable pricing and terms that have already been competitively procured and vetted, saving both time and administrative resources typically required for a standalone procurement.
Under this agreement, the contractor mechanical services of Central Florida will provide full suite of HVAC related services including routine and emergency maintenance system controls and complete equipment replacement uh when needed. Compensation and payment terms are
defined under section three of the Daytona Beach contract and its exhibit B uh prop pricing proposal. These terms will directly apply to our use of the agreement ensuring cost transparency and consistency.
Funding for these services will come from general fund account number 001719519 3499. This resolution provides a streamlined legal legally compliant method for the city to address HVAC needs across
facilities, ensuring optimal climate control, energy efficiency, and equipment longevity. Staff recommends approval of this resolution to enhance the city's operational efficiency and facility management through the use of this piggyback agreement. I stand for Thank you, Mr. Warfells. Are there
members of the public who wish to comment on this? And seeing none, council member questions, Vice Mayor Schisler. Yeah. Um I I can't remember all the exact details of the ABM contract, but I know that when we entered into this
contract, there was a lot of capital improvements that they made ahead of time, and we were able to pay back with rebate, not rebates, but s cost savings and so forth. with the um abandonment of the contract um or termination of
contract to January 25, have we have we finalized all the relationships or all the um back and forths that were required or we were there's no this was just a natural termination of the of the
agreement and we're pre-clared. we don't have any residual issues with them because they they came in and they rebuilt everything HVAC related on almost all of our buildings. So, I just want to make sure that we don't we don't have any exposure on the back end. I'm
sure you've thought about it, but that uh uh well, we had the air conditioner on the the rec center or something like that that we still owe a little bit of money on. No. So the the ABM agreement reached its full term and ABM chose not to renew and continue with that
agreement. Um so that is why we are we have sourced and found this agreement. Uh Ron the the deputy director of public works has reached out to multiple agencies, had interviews, had conversations, and this was the one that best met our needs for what we're doing.
Okay, that that's good. Other questions, council members? Okay. Thank you very much, Mr. Warrenfelds. Is there a motion? Move to approve the resolution authorizing the use of a piggyback agreement between the city of Daytona
Beach and Mechanical Services of Central Florida for HVAC maintenance control services and total equipment replacement. Second. He's got it. Council member Chambers second. Any discussion of the motion? If not, all those in favor say I. I. I. Opposed. No.
Resolutions adopted. Thank you, sir. Council business. Carryover. Council business. Council member Kravitz. Uh, I do have a new item. Do you only want carryover right now? Well, yeah. About new business. I'll call you first for new business. Anything um under council
business. Okay. New business. Council member Krevitz. Um, really like the ideas relating to uh using the adopted tree fund a little bit more extensively. I know we lost about 15,000 trees in the
previous hurricane season. Many people are concerned about the state of trees in terms of their maintenance. So, I think there's two topical areas that are really pressing. One of them is people see the trees, they notice that they're not in great condition. They're
concerned about them. I'm talking about mostly trees in the public rightways. And the other issue is that many trees have been removed because they fell ill or they were blown over during the hurricane. And so we've actually lost a fair number and as was pointed out earlier. Um as you so eloquently noted,
we've planted about 500 of them. Um and so the the adopted tree program is putting a little dent in it, but we have $1.2 million in it right now. Um and the the need for replacing these other 14,500 trees that we've lost is still
there. So, what I'm observing is there's a desire for trees, but maybe people don't necessarily want them on their own property, which is in many ways reasonable now because of the insurance issues that so many companies are causing. Um, and we're also not planting
trees at a rate that's sufficient to replace the losses that we've been having. And people do love Temple Terrace because of the trees. They come here, they love the the environment, they love the the ambiance, and the trees are really big part of that. And uh so I I've been talking to a lot of
people lately and they they like the idea of putting trees in public spaces because obviously it's less trouble for them as private households. And so I thought, where's the biggest public place that we might make use of? And the golf course is quite large. And there's
a section of the golf course that isn't really of relevance to the golfers that much, which is the rough. So this is the area between the fairway and the street. And so I reached out to Marcy Bourke, the general manager, and asked her what she might think about that. She really liked the idea. She took it to her board. The board liked the idea. So it's
been very interesting discussion. They said if they planted the trees in the rough, there are a lot of locations that they've got where they could put a tree and then it would also be caught by the irrigation. So, the landscape uh office at the golf course knows where the sprinklers are able to hit, where
they're not, and also where they might be able to extend the irrigation systems uh without the green too much trouble. So, what I'd like to propose is that we maybe extend an olive branch to the golf course and see if they'd be willing to accept donated mature trees. I'd like to
see maybe a little bit larger trees than we typically plant because we have so much money and you can get a very nice 15 to 20 year old tree for about $1,000. Uh, and we can see if the golf course would be willing to work with us to install these trees in the course,
not in the course, excuse me, in in the rough right down the center terminology. Um, very important. So, that's what I'd like to uh to propose and I'd like to see if anyone else is interested in pursuing that kind of an avenue. I think the city manager could reach out to them and maybe talk to them and see what they
would like to offer us in terms of planting locations and what kind of trees they'd like to have there and then we go from there. Maybe we get a few more trees put in. Another one of my radical ideas. Mayor, I don't think it's a radical idea. I
know a year ago in goal setting, we talked about uh trees on the golf course. So, what you're proposing is nothing new at all. and the uh Brian McCaffrey uh Ryan McAffrey with the club years ago when he was on the board worked with uh our arborist and our city
staff to develop a a plan for these trees. So there there's a plan out there. Uh I know me personally as a golfer uh and I wouldn't be opposed down the middle of the fairway. It's safe for me. But uh those golfers that know but um we
we have the tree study going. I know it did. Our tree study doesn't include the golf course. I would like, me personally, I would like to see the results of the tree study to know how much money of our tree fund we're going to spend on other parts
before we start spending on more expensive trees, the more mature trees. So, I think we have a plan in place. I mean, the the you know, no one's going to argue against trees in our city. We are Tree City USA. I just don't know
what we have to do tonight to make that change our go our what we're planning to do anyway. So that's just I appreciate the council member Fernandez. I mean, I I completely agree and that's my hope is that coming out of
the tree study that we're doing, we do come up with some sort of plan, not just for the golf course rough, which obviously noticeably lost a lot of trees, but also our public parks have
some very old large trees. They may have lost some, that sort of thing. So, I'd like us to I think we're doing this as part of our tree study. um looking at all of the the public space or possibly the right of way space where we can retreat. That's correct. Well, we're not
looking at the golf course as um council member Chambers mentioned, but we are looking at the rights of way, our park spaces, our public properties. Uh um and in fact, that contract, we're hoping to bring that contract to you, Mr. Paulie, would you mind coming giving us an update where we are with that? I know we
talked about it recently. Thank you, sir. Uh Greg Pauly, director of community development. Um with regards to the tree study, we actually have activity happening on that uh initiative tomorrow. Uh staff uh I
should not refer to them generally as staff because it was actually the evaluation committee that was a threeperson team with staff from public works, my department and also uh leisure services. staff has uh reviewed all of the
submitted proposals um during the evaluation period which ended last week. Um of that they shortlisted uh two finalists and those finalists are actually coming in for an in-person interview with the evaluation committee starting tomorrow morning. Um so by the
end of tomorrow the evaluation committee will be prepared to make a recommendation on who they would like to advance uh for an award. Now, uh, prior to that happening, there will be a, um,
contract period that will obviously involve our legal department working with these firms and, um, preparing, uh, materials for this council to review. And I'm sorry I don't have the exact date. Uh
but I want to say it's due back before you in the at the contract approval level in August, but I'm I'm not 100% on that. I'm trying to remember the dates. Thank you, Mr. Paul. So I you know city
manager and I meet monthly with the president and vice president of the club. We just had that well city manager be was called on site to Fowler Avenue so he missed the last meeting but I just met with them. Um
I mean there's no barrier to us using the tree fund to plant trees on golf course property as long as it's in a place that's mutually agreeable. There's never been they have planted trees. This isn't like a brand new thing that nobody's thought of. We've done
this. They've planted pine trees out there. We So what he did tell me the president Dan Capaz told me was um he reminded me of the contract that the irrigation system. So let me give you guys are new to the city. Let me give you a little context.
Five, what was it James? Five, six years ago. Five or six years ago the country club redid the irrigation system. It was a half a million dollar project. The city invested some money into it because it is our property. The biggest
donor, not donor, but the biggest funer of that project was SwiftMUD, Southwest Florida Water Management District. They're the ones that permit the wells that they used to pump water onto the golf course. They use well water. They don't use city water. Their wells are
permitted to draw a certain number of 100 gallons a day out of the ground in order for Swift Mud to agree to pony up. I want to say they ponyied up about half of it, but don't hold me to that. I think it was about a4 million dollars they ponyied up. But in one of the
stipulations to do that was that they had to reduce water consumption by X number of gallons a week or a month or whatever. I at the time I could have told you what this 3,000 gallons a month or whatever, but it's been a while, so I'd have to go back and look up the
numbers, but they're contractually obligated to reduce their water consumption or they have to pay a quarter of a million dollars back to SwiftMUD. So, SwiftMUD monitors the amount of water that they use for irrigation. So, the president told me, "Look, I'm
happy to plant trees as long as it doesn't obstruct play or it's not going to grow into a tree that obstructs play. If you want to find a spot that's bare and you want to plant a tree, if it's out of the way, that's fine. But we can't water it because we can't use any
more water than what we're using. And so, if you plant a tree out of the tree fund, have at it. It's your property, but you're going to have to water it because we can't water it. And so that's the reason why we haven't really gone out
there and look for spots to plant trees because now we've got Mr. Warrenfelds going out getting a water truck to figure out how to send somebody by there to water the tree every day because these big trees take what how many gallons a day? 50 gallons a day or something. A gallon of water for every
caliber inch, right? And they're much more than $1,000 by the way. They're like $10,000, aren't they, for an 8 inch tree? Correct. I read the note wrong. My handwriting is off. Four gallons of water. Sorry, for every caliber per inch. Four gallons. Four gallons for every inch. So the the barrier is not
that we do. You're right. We have money in the tree fund. If you have a place that you like you're out walking your dog and you see a place in a city park, I got to be a beautiful place. We'll put a tree, but it's got to be somewhere where it can be watered. And we're not going to buy a water truck and go around the golf course watering. I mean, we
don't have the staff for that. So, the barrier is the water. Um, and that's why they can't water the tree. So, but we do have money in the tree fund. That's correct. And we're happy to plant trees. So, yes, council
member, I'm just happy to hear the the principled encouragement to the idea. Um, I can personally vouch for Treeart being willing to sell about a 15 tall oak 15 foot tall oak tree for a little bit over $1,000. Uh I mean one would have to probably look through the market and see which best offers available. Um
and and in in difference to what might have been the discussion previously with the golf course I was massively encouraged by u what I heard from them including from Mr. Dickerson there and um they they were all very interested in the idea and I think if we could reach a cooperative arrangement with them where
we're both working on the irrigation issue where we're both talking about what tree goes where and then we're contributing the tree and maybe some of the planting and then they maybe help with the irrigation. If there is this willingness, it certainly seems like there is on the part of the golf course, uh then we could make progress on some
of those thorny issues that you just pointed out. No, there's not a willingness. They don't can't they will not water the trees. I've personally heard differently from the people who are in charge within the last couple weeks. He's gone.
Okay. Yeah. Okay. It's gone. Vice Mayor. Yeah. Um the this is this is not a new project. We've been talking about this for many many years now. Um the uh uh but it's a good project. It's one that's important to us. We modified the uh tree
or the tree fund ordinance four years ago, five years ago to help the golf course where we could actually put trees on the golf course and we actually helped take them down. I don't believe we're allowed to plant them with those funds that that I
Okay, we did clarify that. Okay. But the watering and and still though um at this point city staff to do that uh they still had to I'm sorry backtrack the golf course took down not quite a thousand trees or it was a ton of trees
way back then. They haven't replaced all of those at that point because they got to plant them and again they got to water them. Um and the the the numbers, you're right, the numbers on the uh the triparty agreement because we were all involved with that. uh you know, city
put up almost a half a million dollars for it. The the club put up a bunch and and Swift did a quarter of a million and if they go over that quota, they got to pay that quarter million dollars back and they don't have that kind of fund. So, it's it's very very tenuous and
there's times the golf course can just barely cover the green the fairways and so forth. So, you know, we're all we've always been in agreement with doing this. It's just a a matter of time, money for the the the uh other projects.
I mean, this we got a there's many many many many projects going on by all all the departments within the city and uh uh we're all in agreement. We lost a ton of trees, but that's that's a force majour and that's there's not much we
really could do about that. And I I I I they're in the plan again for this year um getting as many trees as we possibly can put in. But uh I think there's some bigger priorities that we have to take care of um with storm water uh projects
and so forth that that to cover it. But uh not not taking it lightly. We understand, we agree, we're all up here. We we love the tree analysis that they're going to do through through USF or or what they're the proposed and I can't remember was it Lyborg or
something. I can't remember what it was exactly the anacronym for it but uh u it'll happen. It'll happen. It's just just going to take time. Okay. Are we still on this or is there other new business? Council member, I just two points in that emotion. So I
have got uh first of all uh when it comes to installing the trees I don't think it would be a huge burden on staff given that most tree nurseries will also offer installation so it could be subcontracted out and it wouldn't be an issue. Uh, so that being said, um,
you're free to support or or not support, whatever you choose, but I'd like just as a general sort of overview, I think including the golf course into the tree plan that we're developing, which it isn't right now, is a really good idea. So, I think we should reach out to them. So, I'd like to motion to
uh instruct the city manager to explore a plan to plant 10 to 20-year-old mature trees paid for from the adopted tree fund in the rough between the fairway and street around Temple Terrace Golf and Country Club in cooperation with the same very open-handed just to reach out to them to explore whether there are possibilities for planting these trees
there and irrigating them. Nothing definitive, no targets, no specific goals, no specific funding requirements, just to see whether there is some common ground. Can you restate the motion? Yeah, absolutely. So, it's to instruct the city manager to explore a plan to plant 10 to 20 year old mature trees
paid for from the adopted tree fund in the rough between the fairway and street around the Temple Terrace Golf and Country Club in cooperation with the same. Is there a second? Is there a second? Okay. No second. Motion dies. All right. Thank you. There
other new business or board reports. Council member, I have two board reports. Uh so they're they're similar but they're different. So um the first is the Cultural Assets Commission which is a Hillsboro County appointed board
that provides grants for special event partnerships. So um if you're thinking about a cultural event in the community, you could apply for this grant. And the grant cycle opened June 16th,
2025 and it will close July 11th, 2025. So any organization or if you're part of an organization that you know you're doing an event that would take place between October 1st, 2025 and September
30th, 2026. I encourage you to go on Hillsboro County's website and apply for the cultural arts special event partnership grant and they're only going to have one grant cycle uh in the upcoming fiscal year which is a change
from the past. So um if you have an event know that you get one grant cycle. Um the second item is Hillsboro County Arts Council and that also offers grants and they are going to have their their
next grant is professional development for artists grant and that application opens on July 7th and closes on July 25th of this year. So, um, again, that's
I encourage anybody who is interested in developing artists to go on Hillsboro County's website and see if that's a grant that you or somebody you know should apply for. And that's it. Thank you. Other new business or board reports.
City manager, you going to talk about the state budget? If you're not, I'll bring it up. I was Well, you can you can do it then. It's all yours. Okay. All right. New business. Council members. U we are we were included in the final state budget that was voted on and approved by the
Senate in the House yesterday for half the amount we put in for $884,000. If I remember correctly, we were reduced in the house to $442,000 for her. This is for hurricane relief
stuff, fuel trucks, a sandbag machine. Um, we momentarily got retored to $884,000 for the full amount, but the Senate refused to go to that amount. So, we
lost that momentary optimism and we slid back to $442,000, but the Senate did go for that. Met the House on that. So, we did make the final budget. Um, now don't throw the party yet because we still have to survive the veto process. So, we'll see how that
goes. But, uh, anyway, fingers crossed. We are in the state budget for half of our, um, request. So, 442,000 and what we'll do pending council's approval with that is by the most essential things off
of that list would be fuel trucks and a sandbag machine. So, of course, that's pending everybody's approval. So, and getting through the line item and getting through the the line item. That cover it. Yeah. I'm Would that cover the fuel truck and the the the the sandbag machines? It would cover the fuel tanks.
Yeah, we're going to go with the trailer probably, but I'll let city manager tell you. So, the trailers last longer than the trucks, but I'm not going to get the balloon tires. I'm sorry, Chase. Okay, city manager report. Thank you, Mr. Mayor, members of council. So, since
it's uh now June, um we are in hurricane season, as everybody knows. We talked a little bit about some of the damaging effects of the hurricanes for trees and sanitary sewer lines. uh want to talk about some of the great things that our marketing and communications team is doing in terms of improving our hurricane communications. So that they
have I'm going to ask uh Maria and Mary to come up. Uh they have a short presentation to show you and the rest of the community as to some of the innovations that we're looking at to ensure that our residents stay well informed. Ladies,
I've seen a lot of you today. Good evening, uh, mayor, council members. The presentation today, it's going to be short and sweet, um, very straightforward. So, as Oh,
as um, city manager mentioned, these are the ways the different ways that we are going to be communicating with residents before, during, and post hurricane season. So, we're going to start with
clerk chat. This is our new text system that we recently launched. Okay, we haven't fully launched it. Uh we are presenting it here today. And um it's pretty straightforward. It's easy
to use. This is how residents are going to be able to sign up to receive text alert. um from the city during hurricane season and we can also use this text alert
system throughout the year as well. One of the ways that residents can find the information to sign up for this text alert is if they go on our homepage, they will be able to see different ways
to sign up for well, they will see how the first button is for residents to sign up for this text alert, but they can also download the app, which I'll be talking about that in in a few moments. And um
as you can see all the ways that they can communicate with the city. This page has more information about the hurricane uh the hurricane season. And at the top of the page, you can see um
the the first thing that you will see is obviously another way to sign up for this text alert. on our website as I I I forgot to mention this earlier but our motto this year is we are
meeting residents where they are and where they go. Basically, last year I was able when I first started working for the city, I was able to review the analytics for the website and I saw that
last year we had over 200,000 visits to the website. Just between October 6 and the tw and 12 October 6 and 12 we had I believe 54,000
um active visitors on the website looking for hurricane information. So we do have a lot of traffic going to our website and so we are planning to utilize our website in different ways.
So, these are three different ways that we are going to be utilizing our website during hurricane season. We have new flashes, which you I'm going to show you here in a moment what those look like. We have alert media banners and we have
pop-up notifications. So, these are news flashes. This is uh we recently launched this. It's available on the homepage. basically are short articles where residents can find more information about everything that
it's going on in the city. These are the popup notifications. This is what they usually look like if you're visiting our website on a computer versus a mobile phone. And as
you can see, this is pretty effective when getting the word out about emergencies because this is the first thing residents see when they visit our website. It pops up. It has the ability to show on all the pages of the website,
but currently we're using it on the homepage. Next, we have the um alert media banner. That's another way for residents to get notifications on what going on in the city if we have pipe break or uh road
closures and things like that. And again, ways to how it shows on the website, you know, on a computer versus a mobile phone. Right. Hello, Mayor and Council. Mary Bates, marketing communication specialist. So, we received a lot of
good kudos for um our social media presence last year and that's something that we want to continue to move forward with. So, I'm going to talk a little bit about pre-torrm content and posttorm content that we want to utilize this year. So, for pre-torm content, um as you can
see on the left, we have some graphics that are pretty easy to put out. For instance, we could say to residents what category storm it is, as well as helpful information lines. And then we also have um some videos with one of our officers
and our 911 supervisor Amy. This year we want to start pre-filming content and have it so we're able to put it out during the hurricane. So we're not scrambling last minute. We just want um public the public to get that personal
feel from officials in our city. So we're working on coordinating that as well. And then finally, we have our Facebook geo fencing system that we actually learned about in our recent social media conference that we went to. And it's a really great tool. Um, in
order to use it, you just make a normal Facebook post. You hit the local alert button and it go it sends an alert out to everyone in the boundary of Temple Terrace. Even if you do not follow the city of Temple Terrace, if they have notifications on, it will go to them. or
if they don't have notifications on, it'll stay at the top of their feed for up to 24 hours. So, I think that's really good real estate for our city to use in times of emergency. And as far as posttorm content, um, we filmed a lot of videos daily with our
mayor and the public seemed to really like that. I also took a transcript from everything that he said and residents like to read it over. They enjoyed that as well. Um, so we plan on doing that again if Mr. Mayor would like to. Um, we
also want to utilize live video creation. We have Instagram and live and Facebook live. If we have really pressing matters that we want to get out quick, we can use those and we have a pretty good social media following that can tune in. And then finally, um, we have our posttorm content where we want
to inform residents about where they can get help. For instance, we had the comfort stations at Lightoot Center and the library and we had set up the pod stations as well. So, we want to make sure that residents are available of those as well. Yes.
And finally, one of the post hurricane efforts is um our recently launched app. It's a temporary intouch app. This um as you can see here
in this screenshot it it's this app is for residents to report any issues in the city. So this is going to come very handy uh post hurricane season. So they can report any
debris, garbage, if there is a pothole, if there is any damage around their homes or in the community, they can report those issues. You utilizing the new temple in touch app. And as you can see, we are already utilizing the home
screen of this app to promote things like sign up for text messages. And uh we can actually add any other call to actions to this app. We are also going to be utilizing our digital displays. We have all uh we have
severals throughout the city. We will be obviously uh updating this as needed um throughout the hurricane season. And lastly, we have our voicemail system. For those who are not connected
on social media, who are not going to our website, we have this phone number available where we are going to be recording um updates as needed as well. One thing I wanted to mention is um that I forgot
to mention when I was talking about clerk chat. uh residents who have signed up through our website to receive text message uh notifications, they will be automatically sign up to this new um
text alert system. Thank you. Do you have any questions? Council members questions. Council member Fernandez. So, I see that on the Temple Terrace InTouch, if you if you have that app installed, it does have a
thing to sign up for the Temple Terrace text updates. But if you don't have this app, where would somebody go? They're not signed up for any text already. So, where would they go to sign up for the text alert? For the text, it's on the
[Applause] there. So, is this homepage? That's the homepage of our website. Yes. Okay. That's because that doesn't look like what it looks like when I open the homepage. Yes. If you scroll down, scroll down. Okay. Yes. Okay. All right.
That's these are all new changes. I just wanted to make sure that that was clear so that if somebody was looking for it, they know where to go. Yes. And if they have and they they need information Oh, can you back up? She did. That's if they're looking for information about
the hurricane, they can also find that link in there on that page. City manager, do you have something? No, I was just going to say what you just said. Oh, okay. Council Vice Mayor, would it be possible to link it to the geo fencing alerts? Could you or would
it be violating some geo fencing rules and so forth? What do you mean? U alert telling everybody how to how to how to do this? How how to get on to the to to the the the um alert on the phone. Yeah. So I let me help you out. So we we
dispatch 911 dispatch has another system called Everbridge which is former public safety emergencies only right like Amber alerts silver alerts those kinds of things right that's forced out whether you're subscribed or not to every cell phone within a geoence right you can't
do that with these this is a subscriberbased system there's state laws that dictate what can be forced out and what can't okay these types of alerts can't be right forced out with all cell phones. In other words, an Amber alert comes out. Everybody in here is going to get an alert. We can't do
that for, you know, River Hills is closed. We can't do that. We need to invite them to No, the this is Yeah, we Okay. Yeah. No, that's systems are very limited. That was my question. Very limited to the
amount of text messages that you send out. um this uh new text alert system uh unlimited subscribers, unlimited text messages. Obviously, we're not gonna be sending out text messages just when needed. Thank you. Of course. Good job.
Questions? Thank you very much. You guys are a small but mighty team. And so, uh for those of you who don't know, the third member of our team is in the video booth. You don't often get to see Brian, but uh this uh these are three very busy
people. So, thank you for everything. City manager report. We're still on you. I don't have anything else. That's it. Okay. Very good. City attorney's report. I have nothing to report. Nothing to report. Okay. Council, anything to come before the council before we adjourn? Directors, you just want out of here. I
know. All right. Okay. Very good. We'll stand adjourned. [Music] Hey, [Music] hey, hey.
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