Hey, Everybody ready? Y called the meeting to order. Um, welcome everybody. Remind everybody turn off or silence your electronic devices for the duration of the meeting. Um, if you'll all please rise for the invitation and
join me in the pledge of allegiance. Heavenly Father, as we gather here tonight to conduct the business of our great city, we ask for your continued blessings of all our people. Grant us the humility and willingness to help those who are less fortunate than us. Please hold up those who are ill and
those who are troubled. Help us to reach out to them when we see someone in need and offer them the help that they need. Please continue to bless our city staff and protect our first responders as they work to protect us all. Please help us to remember that the decisions we make every day affect others in so many ways.
guide us with your wisdom to make the right choice in all that we say and do. In your most holy name we pray. Amen. Amen. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation
under God, indivisible, with liberty and justice for all. Thank you. Okay. Uh, as everybody is aware, we've had this tradition of the uh, historic fact and
tonight that falls on council member Chambers. Welcome back. Thank you, Vice Mayor. Okay, tonight I thought I'd do something a little different uh, with our historic facts. Uh, we're going to play a trivia contest. So, I'm going to ask some
questions. If you know the answers, shout it out. Okay? Some of you I know know some of these answers. So don't be shy. Okay. And I'm jumping around. There's no method or madness or pattern to these. These are just different questions I thought of. I told you at
one of our uh historic facts that Tumble Terrace started as a volunteer fire department. I'm waiting for the chief to look up fire. Okay. Um that was fine. You got it. Okay. And it was a volunteer department until the uh late 60s early
70s. So I want to know who was the last chief of the volunteers. Who was the last volunteer fire chief? Uh, James or Jim Bailey? You've heard too. My next question is who's the per first paid fire chief
of Temple Terrace? And yes, as we know the answer now, it was James Bailey. Same same man. Uh, who was the first uh police officer for the city of Tubble Terrace? There's a very famous picture of him on
a bicycle holding his revolver. It's been around forever, that picture. Damat, isn't it? AP Damont. Excellent. Okay. And that was in 1928. You don't No one would get that. Okay. Uh, in the 70s, 80s, and 90s, Temple Terrace had a very prominent theater
group. What was the name of that group? Mass Theater. You got it. Yay. Mass theater. Okay. There were two members of that group, a famous couple that worked with Mass for many years. They lived in the city over 20 years. He was well known playing Little Abner on Broadway and in
the film version. And she was Miss Canada and appeared in many countless musical productions alongside her husband. What were their names? They all who said that? Peter Palmer was the guy. Was it Anita?
Anita uh Frell. Anita Ferrell. Very good. Very good. They did a lot for the city. They participated a lot in the cities like Chris's winter wonderland when they they help with carolling and stuff down in the park. Nice, nice people. Okay. What year did our city
charter change authorizing our current city council manager form of government? 2016 1955. Okay. in our city. What was the year that we
had our first pooper scooper ordinance? Nobody even guessing. 1984. Okay, these last two I know at least somebody knows it in here. Where was the location of Temple Terrace's first
grocery store? Is it Was it the where the Sable Lot is? Safe. What is that in that complex? Glenn. Yes, Jim. Got it. Yes. How many people been in that store?
Okay, that was sad. Okay. And last question, what year was Club Morocco built? First of all, who do y'all know what Club Morocco was? College. Yes. I do. I should know the year. I went
there, but I think it's 1924. 24 23. Well, the golf course was built in the hotel in 22. So, what year do you think? 23. 1923. Okay. So, that's that's my report. That's my historic facts.
Thank you very much. Thank you. Okay. Moving forward, excuse me, with the agenda. Recommendations and proclamations, we have none. Presentations, none. Board appointments, none. uh consideration of the minutes
for the July 15th um 2025 meeting. If the minutes are acceptable, um can I have a motion to approve the minutes? So moved. Second. Okay. A motion second. Um all in favor? Any discussion on the motion? Everybody's good. All in favor, please
speak by saying I. I. I. All opposed carries. Thank you. Okay. Um, next on the agenda is persons persons wishing to be hold heard on items not on the agenda or items not on
the cons or consent agenda. Uh, request to address the vice mayor council in the back of the chambers. Please complete uh the form and give it to the city clerk. Uh, council agreed to a 30-minut time limit on all public comment to be continued at the end if there more time is needed. A threeminut time limit will
be imposed on all comments from the public and we ask speakers to come to the podium. State your name and city of residence during public comment items not on the agenda or items in the cassette adjust agenda. City manager andor directors are in attendance and do not make do they do make note of these
items and assure res that they will the comments are taken seriously and uh will be back will be followed up on individually. So let's see. Um we have item agenda number. This is an agenda item. Agenda item.
Okay. These are all I think actually this is number five. Yeah. Who is this? Okay. All right. So the first one on the agenda, the first one to speak then would be Mr. Loe.
Uh Charles Loe, Terrace Park. I want to talk about a couple of subjects tonight. Uh first of all, the library sale. Uh the library sale $1,415. Uh and it had all kinds of diverse items on the li there, not just books, but
puzzles, games, and pictures. Uh so, and there was a lot of action going on. Uh the main thing I do want to talk about though tonight is because I'm not going to be here on I'm not going to be here August 11th is I want to talk about
comments on the water. Uh first of all I I the consult for those people who don't know the consultants are here. Secondly the um the area received $21 million out of a big settlement on that. Uh, of
course that's the whole area, not not not down here in Temple Terrace. The consultants are here to deal with a master plan. I'm glad they're going to go that direction on on that that the city already is acting toward going toward a master plan. I do however think
that idea is that we should be going and looking toward ideas and really be aggressive about getting ideas from other cities and not only within Florida but within the nation. Uh last year there was a League of Cities meeting and it was here in uh and was here in Tampa,
but this year it'll be someplace different. It was in the middle of November. The more ideas you get and the more contacts you make, maybe you could all can find money too. So I did want to mention that perhaps one other idea I have on this on the water has a sort of
a silver I was what I hope will be a silver lining that you all have a big meeting on August 11th. Why? because I hope a lot of we're all kind of in this together and I want people to realize that. I'm hoping that maybe people will be able to meet their neighbors uh
especially if they're diverse backgrounds and get maybe develop friendships perhaps work together or something like that and be able to develop bonding relationships that will help draw this community closer together. Being I do have a little extra time I do have several other
announcements that I do want to make. Uh first of all that uh on August 7th if I read that sign right which is Thursday they'll be working on 52nd and Valor Avenue uh they'll be putting up putting up that traffic light. So if anybody
goes there regularly be aware that they at FD do we'll be working on that uh um on doing that. Secondly, that on July in July 16th for those who don't know it and didn't read it in the paper that uh
they're still going to trying to work with University Mall, former mayor Buck Corn is trying to get involved with this and they're still going to try to do things such as uh having buses all night. Uh, of course, what type of buses that they will have is another matter whether they would have premium transit
buses, vans or something like that on demand, but I happen to notice that within the article. And finally, I did want to mention about the senior expo. It's going to be next month, September 19th from 9 to 12. And that's pretty much all I have to say. And I thank you
all. Thank you, Mr. Lo. Okay. Next, we have Mr. Neil Oaks. Welcome. Uh, good evening. Uh, yeah, I'm Neil Oaks. I live at 6123 Liberty Avenue. Been there since about 1982,
83. and I have have a motel next door to me and I think it's a result of the short uh duration rental legislation was passed in 2011 but we have an individual
that bought that house and he's converted it I either to five or six bedrooms and I know this because you can count all the exterior doors around the house and they all have little porch lights just like a motel would and he's taken
almost half his front yard, dug up the grass, and put in a mixture of limestone, gravel, something for parking. Now, I believe he's got a cease and desist order on his front door now where that's been they put a stop to that. Uh he also about a month ago took
down two oak trees in the front yard so he could have room for the parking. You know, when you have that many bedrooms, you got to have a lot of parking. And uh you know, I know this is a problem statewide. A lot of cities are having problems with
these short-term rentals, and I'm just hoping there's something that Temple terrorists can do about it because this is going to spread. If you think about it, they can make a lot of money. Now, I bought a home in a single family residence because I wanted to raise my kids there and it's been great. But I've
got a basically I've got a commercial enterprise next door. I I I I'm not an attorney. I don't understand how zoning can allow that. How you can have commercial enterprises in a residential area. I mean, if I wanted to start up a little, you know, store or a cigar shop
or something, I couldn't do it. But, you know, it's one thing to have a rental home and be a member or join Airbnb and rent out that home for a week, two weeks, or anything under 30 days to a family. They
come here on a vacation, that's great. They can go to the beach. I can go to Busushch Gardens, that's that's fine. But when you take a house and you separate it into five, six different units, rental sections, and you rent it to all different people, that's no longer a home. That's a motel
or a boarding house or whatever you want to call it next door. So any I just, you know, hoping you can come up with some kind of solution because we certainly don't want this spreading through Temple Terrace because it's going to tend to lower property values. You know, if
you're looking to buy a home to raise a family, you don't want a motel next door. Now, you know, I I just don't want to see people selling, moving, and this becoming more widespread because because Temple Terrace has been a great place to live and raise my kids. Thank you. Thank
you very much. Okay, next on the list is Laura. Sorry, Laura. Buler. Bulzer. Good evening, city manager and council and vice mayor. I'm here to talk about the town hall. I'm not happy to be here.
I don't want to be here. I have a lot of other things I need to be doing and quite frankly I feel like everyone up here has wasted our time. We voted on a town hall. You guys voted it. That's for the residents. Thank you for not
responding to my email I sent you yesterday. You know how I feel about this. And I know I'm not your friend. You don't like me. That's okay. I'm not here to make friends. Can we not direct individuals in the dasises for public comment? Not not to attack anybody. Please.
Yes. So, we voted on you guys voted on pass a town hall and then there's all these email exchanges. How many backdoor conversations? There's an email that the next person can read the email verbatim that was written by the city manager.
And so, how many backdoor conversations has there been proposing a different format? This is time for the residents. We have a lot of questions. This is a very big issue, a serious issue. There's a lot of people in the community that are very upset besides just me. A lot a
lot of messages I get, employees of the city, employees of the police department, fire department, library, schools, they're all afraid about losing their jobs. So, they don't want to speak up. I'm not afraid. I'm not here to be friends. So, I don't care. I will speak
up. I don't care whose toes I step on in the process either. This is a very important issue. If things have not been transparent with us, starting with that water report, there needs to be accountability and transparency. And these emails back and forth proposing
changes to the town hall is not transparent. Not in any way, shape or form. So I would like to see town hall go on as planned with another one for presentations that was also discussed
and voted on at the past the last council meeting July 15th. the residents. We have done a lot of organizing, people hitting the pavement, making photo copies on their own dime, visiting residents, making sure getting the word out because the water report
didn't get half the residents didn't get it and it was never sent out again to my knowledge. So, people have thanked me. We the ones that did get it, we we we didn't understand it. We didn't know what it means. Nothing. There was no call to action on the cover page, the
summary. It said, you know, we're pleased to present the 2024 annual water report. That leaves people think there's nothing wrong with it. And there was a lot wrong with it. So, we're organizing speakers. We're going to be taking questions. We're going having a meeting of residents prior. So, that way we're
more organized and we're not having a bunch of repetition. We don't want to have a bunch of repetition of people saying the same things either. So, we may have 20 people that want to speak. Some don't are they're afraid to speak. they'd rather have someone else speak and ask their questions. Um,
thank you very much. They may need more than five minutes. Um, next on the list is Tara. If you're going to talk about the town hall meeting,
that's an agenda item. So, that's really isn't Well, it's water and town hall, but that's fine. Well, if it's town hall, then let's let's take it back to the when when it's an agenda item. if we if we could. Um, is that going to be appropriate for that discussion, Mr. City Attorney?
Well, certainly the town hall part would probably be more appropriate when that item comes up. But if she wishes to speak on That's fine. You want to talk if if you could just talk about water by itself, but the town hall meeting, we're going to we're having a discussion on that later on in the meeting. Point of order. Mr. Vice Mayor, just out
of curiosity, is it not also permissible to speak on both items sec consecutively? The three minutes for public comment. She might also wish to speak for three minutes during the water section, but it's an agenda item. She can talk about the water. Now, what I mean is she can speak in public comment about the water issue and then also for three minutes. I just said she could do that.
Then I understand just checking. As I said, if you want to speak about the water, that's fine. But without the town hall comment, excuse me, town hall meeting, that's later in the agenda. That's up to you. How do you want to proceed? So, yeah, my name is Tara McDaniel. Um,
I have been pounding the pavement. I'm one of those. I've been to over 20 businesses and numerous residents. Most residents I have been to have no idea. They did not get the information. I've made sure I've provided it since on page
four and a half you stated that we should. Um there has been so much I've been to the dentist this week. We have severe gum disease. I've lost two teeth this year. Um I have now com and now I've gotten water boy in my house. I can't afford to
have the whole water system. I am now paying extra for a water boy delivery. I have a son who has severe eczema that it's been in the last 3 to four years and doctors cannot explain it. He's a severe handwasher as well. We've got numerous things I'm taking in my
household. I'm trying to raise two good humans. I'm trying to work. I serve the military every day. I shouldn't have to worry about my water. I don't understand why this is such such a backdoor thing. It it doesn't seem
like it's anybody's bringing it to the main main attention and allowing us as residents to be the ones to help you with this. We want to help. We are voices. You can hear us. We're loud. We will speak for you. We will help you. But we also need help from y'all. I
don't have time for this. I I I I've got children at home that I need to be home with. But I also have to worry about Carter. Don't use that water. Go ahead. use my water boy that I'm paying $73 a month for now. I shouldn't have to do
that. I can barely pay my water bill. Um, and it's just I shouldn't have to worry about putting extra things in my home when it should be safe for me to have the water. How long have you known about it? Cuz I guarantee it's longer
than what has been dealt with. My health issues are 3 to four years now. You ask other people, they're going to say that as well. Many people have told me, "Huh, I wonder if it's the water issue." You know, this affects the pools. This affects your toothbrushing, your
handwashing. Our bodies are made up of what, 80% water. I am 50 years old. I don't care. I don't have many years left. My children do. And now I have to protect them from that. I shouldn't have to. That's something I shouldn't have to
worry about as a parent. And you guys have no you. It doesn't seem like there is no any type of um I haven't even heard like an apology like we're sorry that we have that that we have might have failed you or we didn't know about this or we haven't
done adequate testing. There has been no, it doesn't seem like there's any um sympathy or any type of thought or any type of uh comments from you that make us feel secure that it's going to be handled because this has been going on
longer than just a few months. I guarantee it and I think you all know it as well. Thank you. Your comments are appreciated. Uh Mr. Bea, uh will you be reaching out to Mr. Oaks on or was somebody not you necessarily but
somebody in fact I've spoken to Mr. Oaks earlier. Okay, good. Okay, very good. Thank you. Okay, moving on. Um consent agenda. If the consent agenda is acceptable, entertain a motion to approve the items on the consent agenda.
Move to approve the consent agenda. Second. We have a fir motion, a second. Any discussion or appear? None. Um all in favor please indicate by saying I I opposed. Motion carries. Thank you very much. Okay. Um
public hearings, ordinance of resolutions. We have a resolution to approve the renewal of the Microsoft off uh office licenses uh information technology. Sally Cabrera and finance director Jim Ingram will explain. Welcome. Good evening. Good evening vice mayor,
council members. Um, we are requesting approval for the purchase of our Microsoft Office 365 licensing, maintenance, and support services totaling $120,71822. This ensures that the city staff members have continuous access to essential
productivity tools. This year's license renewal includes 100 licenses for Office G1 which is an for online applications only. 245 licenses for Office G3 which is a full desktop version for administrative purposes.
Five licenses for Office G5 which is advanced security compliance and an analytics tools as well as all the other items. Cloud email services with archiving and eiscocovery. SharePoint for secure document collaboration,
automatic updates for server, operating systems, and SQL. The contract covers a period from September 1st, 2025 through August 31st, 2026. And the purchase will be executed through software house international
using pricing from national contract Omni Partners contract number 202456-2. This is a three-year contract renewed annually. Funding for this purchase will come from account number 001 111121
5133428 and finance director Jim James Ingram is here to speak about the uh funding for this item. Mr. Ingram, welcome. Thank you. Good evening, Jim Ingram, finance director.
Good evening, uh, Vice Mayor and Council. As you know, Microsoft Software is critical to our operations and is included in our budget every year.
Because the licensing term each year begins September 1st, 2025, we are required to pay before the beginning of our fiscal year on October 1st. And this was the way it was set up
10 years ago when we started. So to be transparent, we wanted you make sure you understood that due to accounting procedures in the majority of the cost being incurred during fiscal the
following fiscal year, in this case 2026. Accounting principles will require us to book the expenditure in fiscal year 2026. So the this cost is included in our
proposed fiscal year 2026 budget. So it is in every fiscy year budget for this Microsoft license renewal and it is included in the 26 budget. So, we just want to make
sure that that was clear. And if you have any questions uh about that, I'm happy to answer that. Or anything else? There she is. All right. Anything else? Follow. Okay. Um is there any public comment on the uh
item? Appearing to be none. Council, is there any council have any questions for staff? Mr. Fernandez. So, I know that we're looking at like a financial system module that that has a lot of
recordkeeping um aspects to it, right? Um as well as we're talking about for our records retention, getting a system that will help make our records retention and recollection of those
records easier and and more organized. when will that those products work with Microsoft Office or will we need to be looking at something that bridges the gap between the two?
I think I know the answer to that but I'll let the IT director answer. Yes, they will work with Microsoft Office products. Okay. So everything will be compatible whenever we do decide what modules we select and what programs we go with for
records retention. Yes. Correct. Okay. And this covers is this everybody renews at the same time or are there are there any staggered licenses? Um for us everyone renews at the same
time. If we purchase additional licenses we pay the extra so that everyone renews at the same time. Um, and it's always on the 1st of September. Okay. Thank you. Any other questions? Okay. Appearing to be nine if appearing
to be no other questions. Um, entertain a motion to adopt the resolution approving the purchase of the software licensing and maintenance service amount 127$120,71822 for the continued renewal and use of Microsoft Office licensing. I move to
approve read it all. Yes. Motion to second. Any comment on the motion? Appeared to be none. All in favor, please indicate by saying I. I. I. Oppose. Like son. Motion carries. Thank you very much.
Okay. Um resolution approving the purchase of an ultimate bagger from the sandbagging sandbag store LLC. Uh public works director Jason Warrenfelt will explain. Good evening, Vice Mayor, City Council. I'm here to present a resolution for
consideration regard regarding the approval of a specialized equipment purchase for the city of Temple Terrace. This resolution seeks authorization for the purchase of an Ultimate Bagger from Sandbag Store LLC, a Soul Source vendor in the amount of 52 $56,124.
The Ultimate Bagger is a high efficiency sandbagging machine able to produce 1,250 lb bags an hour at maximum capacity. This unit will enhance the city's emergency preparedness and response efforts, particularly in flood mitigation and hurricane readiness.
It's an automated design significantly. It It's automated design significantly increases the bagging speed and reduces labor costs and physical strain on our staff during emergency operations. Due to the proprietary nature of this equipment, Sandbag Store LLC is a sole source provider for this product and
parts associated with it. We believe this investment will provide long-term operational benefits and strengthen our resiliency during severe weather events. Included in this purchase is a training allowance with the manufacturer representative to educate our staff for the safe and efficient operation of this equipment.
Expected lead time for this unit is 7 to 10 days from the purchase order approval. Uh funding for this purchase will come from the general fund unassigned fund balance. And as you recall, during the budget hearing, council directed staff to proceed with
this purchase ahead of the FY26 budget. So that's what this is for. Um at this time, I request the city council's approval of the resolution. Uh stand for any questions. Uh any comments for the public? Please come up.
Is this Charles Lo Park with the state of your residence? Are you going to be having more sandbags in the future because of this equipment? In other words, you'll be able to produce more sandbags or how and if so, how many more?
Thank you. So, if use Hurricane Milton as an example, uh if I recall the number correctly, the staff put out about 7,000 sandbags for that storm and it took greater than 8 hours to do that. So with 1,200 at max capacity, even if we operate at 1,000 an hour, we will be
able to achieve a greater quantity in a shorter time period, which would allow for more bags to be available for the community. Okay. Thank you. Um any any questions from staff? Council. Um so I I have a couple. One, is this a
mobile item or will it be at a fixed location? It it is it can be either. Uh our our intent is to operate it, this is preliminary intent, is to operate at public works to complete the sandbag process, load them onto a unit and take
them to um the 301 complex for distribution. Now again, if the storm storms back to back between Hurricane Milton, that was a short process. This piece of equipment can be loaded on a trailer, taken to the 301 complex, and be operated there as well. Okay. It is completely self-contained, has its own power source.
Okay. So, I I know that we still have outstanding FEMA reimbursement and I know it can take some time and and I know that we did have a lot of damage and and cleaning expenses, etc. that we hope to
be reimbursed for a number of them. So when that FEMA reimbursement comes in um can any will that be applied directly to the expenses that we have had that we've incurred for the past
hurricanes or will that reimbursement essentially be available to offset current year expenses? Council member, I think I want to have Mr. Ingram come up and address that directly. the FEMA reimbursement. Um, we are not
Well, let me try to answer what I think you're asking and and you can correct me if I don't have it right. Uh, first of all, for the sandbagger, they're they won't reimburse for that. That's and we
did try to get uh some state funding that we were not able to get. However, the other part about um offsetting cost with the FEMA reimbursement,
we are not able to book a revenue until we have an obligation from FEMA saying we will pay you this amount. So, we are getting close, but we haven't received
any for Milton yet. It may not be till fiscal year 26. What that amount will do will help replace some of the money that we did have to spend that lowered our general
fund fun. Well, actually all the funds were impacted, but it will help replace some of the funds that we lost due to having to spend them on Melton, particularly the debris monitoring and pickup. That
that's the biggest expense. So, that may not come till fiscal year 26 and we may not be able to book it until fiscal year 26. Okay. So that but this equipment is not a reimburseable expense. It it's but
it's going to be a much better use of our employee time and resources. Exactly. That's it. Any questions? You have time. No, it was answered.
Excuse me. Yeah. the the FEMA that that that transaction will be encumbered and receivable set up and then when they pay us back it'll be reduce receivable and put it back in cash. That's all it's going to be. So, okay. Um
with no other questions, is there a motion to uh adopt the uh the um uh expenditure of the Ultimate B to Ultimate Bagger LLC? Move to approve the purchase of an Ultimate Bagger from Sandbag Store LLC.
Okay, we have a motion. Do we have a second? Second. Motion second. Any discussion on the on the motion? Appearing to be none. All in favor, please indicate by saying I. I put like none opposed. Motion carries. Thank you very much. You might as well stay there.
Okay. Next item is a resolution approving a change order to the CHA Consulting Inc. um agreement for the 25 2025 water treatment facilities master plan. Public works director Jason Warrenfelt, you will explain.
I have a point of order to raise regarding this item because it is an important item. This is 8C if I'm not mistaken. Yes. Okay. I think this was improperly noticed. So, we have to remedy that by making a motion to suspend the rules to adopt this item formally because it was
submitted past the cutoff date, which is Friday at 5:00 p.m. This was changed at 5:32 p.m. and then again on Monday at 7:20 p.m. So, if we're to respect rule five of the procedure that we've adopted, then we're going to have to adopt uh this motion formally from a floor vote, which is no problem, but it
is the proper way to do it in my view. Mr. Miller, your comments? Apparently, yeah, it missed the five o'clock Friday deadline, but what it did is otherwise it would have come on as a walk-on without any notice. So, it
didn't go on to the agenda and was out there for people to know about since Friday. However, if in an abundance of caution, I have no issue with the idea of suspending the rules and making sure that this change order is approved uh
you know in in a manner that is good with city council and you know in in accordance to uh what might you know the rules. So if if if you want to make that motion you are welcome to do so. But I do want to make it clear that if it even though it
missed that deadline, it could have come on as a as a walk-on and we you know agenda item. But what we did do just so everyone knows is there was plenty of notice of it being out there before today. But if you would like to proceed, go ahead. A question for the city attorney. Did it
did it come on as a walk-on? No, it has not. I'm saying it could have and we're presenting it now. Yes, sir. So, if it failed to meet the notice requirement on a timely manner and it didn't come on as a walk-on, then the third option is adopting it from the floor, which is what I proposed. Correct.
I said you can move forward with that if you So, is that an abundance of caution or is that just the proper way of doing it? You may proceed, sir. Okay. I'm going to make a motion to adopt 8 C agenda item formally into our agenda for consideration tonight, which
is a resolution of the city council of the city of Temple Terrace, Florida, approving a change order to CHA Consulting, Inc. for General Engineering Services for work related to the water treatment facility study authorizing the city manager to execute a change order in the amount of $223,360 for a total purchase order amount of
$523,335. funds to be paid from account 4101921-533199 providing an effective date. Second. Okay. Now, this is just to add it to the to the agenda, correct? This is not a motion for the because uh for the uh
change order itself. Okay. Also like to amend my motion for that to be adopted by unanimous consent so that we don't have to go through a formal vote process. Unanimous consent. If anyone if no one objects, we can just slide through without having a vote. Unanimous consent. I'll call for a vote. Thank you very
much. Okay. Any any comment on on the motion? Yes. I have a question. Since we have to add this to the agenda, do we have to hear it again? We just heard something. It's kind of not on the agenda in this. Do we have to hear this again?
You haven't heard it? I'm afraid I don't understand. We haven't heard. He just talked about this item, but it hadn't been voted on to the agenda. This is the bagger item. This is coming up the C. I apologize for being ignorant. Sorry. All right. Um
I got it. I see no up there too much. Sorry. Okay. So, we have a motion on the floor to um add the resolution that's already on the agenda. So, so there all in favor please by saying I. I. Any opposed? Fine. All right. Mr.
Wfel, you're recognized to address this issue. Thank you. Thank you very much. City Council. I'm here to present a resolution requesting approval of a change order to CHA Consulting Incorporated for additional engineering services related to the water treatment facility study. This resolution will allow for additional
services devoted to analyzing our treatment process to reduce POS and related contaminants in our drinking water system to include consistent expert level water sampling, an interim treatment feasibility study along with a pilot study program, and potential
funding support. This request is to approve the change order in the amount of $223,360 to support the ongoing technical analysis, planning, and design services needed to advance the study of our current water treatment infrastructure.
This change order will bring the total purchase order amount to $523,335. Uh funding is available for this and will be paid from the utility reserve fund. Staff recommends the approval. And here with me tonight is our professional staff from CHA CHA that have a brief
presentation and together we will be available to answer questions. Welcome gentlemen. Good evening. Thank you. I'm Alan Detloff with CHA. Um is the presentation going to be Hold up. Oh, it's me. Yeah, it's you. Okay. Got
it. All right. Very good. Um, thank you, Vice Mayor and, uh, council. Um, so I'm I'm Alan Detloff with CHA Consulting. This is not advancing.
Oh, over there. switching the side on the other on. Um so um as was mentioned we we put together just a brief presentation to give a little background on on uh on the the project what we originally uh scoped
to do and then this modification to the scope that we're that we're talking about um more specifically um here this evening. Um, so we're gonna we're going to cover that that background, a little bit about our expertise, um, introduce some members of our team and their background, and then, uh, share some of
our past experience on on, uh, on similar, uh, projects. So, um, the city recently hired CHA to develop a an updated water treatment facility master plan. Um this is a a a study that looks at capacity, looks at treatment com um
uh processes, uh looks at emerging um you know contaminants of of concern uh evolving regulations, things of that nature to to kind of um look at the facility on you big picture standpoint and confirm um or uh or uh propose
improvements um so that the city's facilities will continue to serve the city and the and the public into the future. So the scoop uh scope included as I said emerging contaminants and associated future regulations to stay ahead of of compliance mandates among other things.
Um sample results have indicated the the presence of POS in the system. So the scope is is now being amended to include POS specific sampling testing and vetting of interim and long-term uh treatment alternatives.
Um so CHA is a a national firm. We were established in uh 1952. We're a full-ervice multi-is discipline firm. Um we do you know transportation, aviation, but our local team and and and really most of our staff in Florida which is
comprised of over over 250 staff in the state um are really very heavily focused on utility infrastructure. So, water treatment facilities, wastewater treatment facilities, pipelines, pump stations, conveyance, things of that nature. Um, we we we do hold um several rankings on the ENR, which is the
engineering um news record, which is a um a p publication that ranks uh firms. So, um just, you know, as a as a statement of credibility, we we we do hold rankings uh on that list. Um, and we've our local office is is where uh um
myself and and the two gentlemen that are here with me work out of, which is uh right over on on Rocky Point. So, um we've we've put together an expert team. So, um we are highly specialized in uh in water treatment um
process and um you'll you'll see here in a little bit on a on a um future slide that we we do have quite a bit of experience on on POS. Um it's a it's a um a concern really nationally that's gaining more and more um attention um as
as we learn more about it. Um so uh we we leverage modeling performance data, regulatory trends, things like that. You know, again, we're a national firm. We look at these systems all over the place. So we've got a a deep bench of of experience and data to draw from. Um and
then again, you know, our team, the majority of our team is is here local. So we offer a very a very client centric focus. So I'm Alan Detloff. Um I'm principal in in charge. Um I I hold a position that's um similar to a um a regional manager
type role here. So I'm I'm more on the operations side making sure that we have the appropriate resources assigned uh to this project and to the city to make this a success. uh Shandra Msore could not be here this evening um but he is he's really the um the the brun behind
or the brains behind um this effort. He's a technical adviser. He's got over 40 years of experience. He is our national onewater discipline lead. So this is this is what he does uh day in and day out. He's got a long resume already um of uh of working to help
address POS issues and and has a lot of special specialization in the types of treatment that we'll be looking at under this study. Um Ed Talton is our project manager. Um he's got 36 years of experience. He does um a lot of
hydraulic modeling, a lot of water quality modeling. um very well-versed in um in treatment processes and things of that nature. And then um lastly, Bart Jones, who's who's here with me tonight. He's the client service manager or what we call the client advocate for uh
Temple Terrace. So, he's um you s in a similar role to me to make sure that we have the appropriate resources assigned to make this a success uh for you all and and um and for your uh water customers. So these are a few examples of um of
recent uh PAS experience city of Vero Beach um you know we we're we're designing a um a treatment facility over there for actually is going into construction um right now um where they had similar issues wanted us to to help evaluate and make sure that this new
facility um would be able to effectively uh treat the water. um they're they're served by 30 um uh groundwater production wells. So a similar source of water to the city, a larger scale, a larger number of wells, but um a very
similar setup. Um town of Belair Belair here, more locally, we did a an RO pilot there, a reverse osmosis pilot. This is one of the treatment processes that that you know that may be recommended to help um you know address this POS issue. Um,
Buoya was extremely uh very heavily involved in that. He he was out there in the field um you know boots on the ground for that for that pilot. Um and then uh the V Violia uh water Stanton water treatment plant. Again um this was a a a project that was very early um
when when PAS we were you know we were just learning about it. You know its prominence or prevalence wasn't wasn't yet really known. Um, but this is a a 30 MGV facility um that we we did pilot testing and things uh of that nature during the design process to to help um
mitigate uh PAS. So, um I that was quick and dirty, but just wanted to give a little bit of of of highlight as to, you know, what we're doing and and how how our firm is um is uh uh prominent in in this and we stand
ready to to serve the city and and again make this project a success for for all involved. So, happy to take any questions you all may have. Thank you very much. Um is there anybody any public comment on the on the motion? Mr. Loe. Yeah.
Uh the thing is please come to the car to the podium. Yes sir. I was wondering both p uh both past and future. Uh first of all in terms of the past did you hear the comments from the July 15th meeting and what including
what the city manager said uh over on this on this topic? I have not. No not personally. No. Anybody in your staff or anything like that? I'm I'm uh the other thing is you are you all going to be available on August 11th
including your expert to listen to everybody come into the town hall meeting? Yes, we will be there include your expert comm you were talking about sort of the brains in Yes. Okay. Is there any other comment on on
the resolution? State your name. Laura Bull, sir, I would like to know please um if you could elaborate a little bit more on your experience in what municipalities have you actually lowered their their PIFAs and their PFOS? Um and to what
levels were you able to get them down to? And I that's one question. And my second question I'll ask right away and I'll sit down is I'd like to know why a second or third quote or opinion wasn't obtained.
I didn't see anything in emails. I I don't know if there was or not, but with such a a a important issue and such a very expensive endeavor that is going to take us even further, I guess I'd like just more clarification as to why there
wasn't more quotes um and opinions and then more on what you can do and have had experience doing and where you got levels too. I know this is like a part just a part of the process because I understand it's a much bigger more
expensive venture. Um so also to gauge a better understanding in layman's terms since we're not schooled in water and we're not professionals as residents in this. Um I'd appreciate if you could just explain that a little bit better. Okay. Thank you.
Well, I I don't I don't have I'm not the technical expert on on the POS. Um, so I can't speak tonight to what levels we have we have successfully, you know, gotten um to with with various treatment processes. Um, so but that is something
that we could be prepared to speak to at the town hall if that's appropriate appropriate venue for that. Okay. Okay. So I have another comment question then. Okay, I may. If then what maybe I'm just maybe I just
don't get it. Um, what is their proposed funding approval supposed to do? Because I thought I heard you mention PAS, but maybe I missed mistaken. We are We are going to do a a study. So, we are going to sample water from all of the city's wells. Got
We're going to sample water in the not in the distribution system, but from the water treatment plants. In fact, we have already done a round of sampling. Um, we're going to do three more rounds of sampling. Um and then evaluate based on that appropriate treatment processes and how they will best fit in with the
city's existing water treatment facilities. Gotcha. Okay. So are you also then with one of the labs or as I think there's about according to the health department there's only about five labs in the state of Florida that actually do this type of testing. Do you do that type of
testing or you shop it out? We are using is it Europens? Yes. So, one of the one of the one of the well-known and accepted labs. Okay. The network. Okay. Thank you. Yes, Mr. Bay. Just to address Miss Bolster's question
about the process. So, um an important issue. So, we're moving quickly on this issue. CHA was one of our existing consultants and they were obviously the consultant that was doing our water master plan. So, what we as uh the gentleman mentioned, they were going to
look at this as part of the water master plan. We've we've expanded the scope for this process and we've accelerated it. So that's the reason why we've we CHA is doing this. Now if we if we wanted to do something separately, it's not as simple as simply getting quotes. There's a process that you have to go through. We
are trying to keep this process moving as quickly as possible. As the gentleman mentioned here, they have qualifications. They're nationally recognized. So I don't have any doubts as to their ability. Again, we are trying to move this very very fast. And if I understand and and this is a change order to an existing agreement with we
have with them for the overall analysis of the water treatment plan. So yes sir. Okay. All right. Very good. Um okay that's any other public comments? Okay. Council questions. Yes. Go ahead. I do have a few questions. So um one
would be as you're going through the overall process of water treatment system analysis uh will you be including the possibility of annexation or the potential that the city would add
to the size and as part of your analysis or or does it matter because we already have any land we would annex in our water delivery? system. May I May I try to address that question,
please? Please. So, um yeah, I think you answered the question yourself at the end there. So, our utility service area is goes beyond our borders. It goes to the east of the city, not quite to 301, but it goes quite a ways out. Um so, we provide water sort of we're a regional provider
of water. Um we would obviously take into account um the capacity. So, we have a we have a basically 4 to 5 million gallon a day average. We can pump up to nine based on our permit if that's is that correct? Can you just we're permitted for nine pump more than
that off the well? Right. So, we're going to be looking at all of that as part of this process. Um and I think that'll really be the telling sign because that that top end capacity is what we would basically be able to serve the future customer base.
Okay. Um and then as far as system the the system that you're are you looking just at hardware or act like construction or do you also help establish the system for testing like
best practices for the testing policies that we would need to establish and training for staff or you or you just going to be focusing on the physical plant. We're we're looking at at all the above. So, we we've developed a a testing um
protocol already for the specifically for this issue now, not necessarily for for city staff into the future. Um although it could be adopted for that, you know, whether it's more frequent testing or different locations or whatever. But yes, we've developed a testing protocol um to support this
analysis that we're doing to give us the information that we need to make, you know, informed recommendations uh to city staff. So, we'll be looking at not only interim um treatment solutions, so something that can be deployed very quickly and knock the knock the um you
know, the POS down. Um but then long term, you know, the the the the one that's easiest and fastest to deploy right now might not be the best long-term solution. looking at, you know, cost of operation and maintenance and things. So, we'll be looking at that then more for a permanent solution to make sure we get the right, you know,
the right fit. Okay. So, um that that kind of takes me to another question and that is different are there different solutions for different sources of water. Meaning we we have deep wells and that's that's
our source of water. It's not surface water and we don't have any direct knowledge of any specific contaminants. We have no commercial or manufacturing or anything near any of our wells. So there's nothing that's that says where
where any of the contaminants might be coming from. They're there from no from unknown sources basically. But so are there different treatment methods that work better with specific
sources of water, wells versus surface water or um I I would be um speculating if I were to answer that that that you know um Shandra who I I mentioned earlier, he's you know again he's the horsepower. Um
that's a better question for him to answer. um we can certainly, you know, ask him for some feedback on that and and provide that, you know, in a follow-up if that's okay or or for further discussion at the town hall. Um, you know, it again, if I were to if I
were to make a statement on that right now, it would be it'd be speculation. I'd rather defer. Okay. And I just have one more question. Okay. And it's more of a a a request for the town hall meeting. I don't I know you've said you've done a round of testing and
I don't expect that one specific round will tell you really anything because I know it needs to be a series of testing. But if if it's if at all possible when you come to that town hall meeting if you
can have whatever information you are able to tell people that your testing may have shown or and also as well as what methods that you've seen success per the earlier question what you've
seen success with in other areas and the levels maybe that you've been able to achieve with other systems. Um that would be very helpful I think for and for people to understand and then also to if you can tell people the timing
that you think we might have further information to you know for the public. So sure. Okay. Yeah. I'm Barton Jones. I'm a a senior principal engineer for CHA and your
client service manager. Respecting uh PAS, it's a ubiquitous compound is found in groundwater and surface water. There's normally three technologies that we look at for for the
removal of PAS from whatever source it is. It's activated carbon ion exchange or membrane filtration. And as you move through the scales from
activated carbon to membranes, it gets more expensive capital cost and more expensive for operation and maintenance cost. So some of the what we will be doing during the course of this assignment is determining based on your
water what would be the best optimal uh techn technology that we can use to remove the PAS and get you into compliance with the regulations. So that's that's the purpose.
Compliance is measured uh by a running average of quarterly samples over over a year and we just completed the first sample. We do not have the results back yet. We may have them before the 11th and if we do we'll be happy to share uh
what those results were and our interpretation of those results. Thank you. I have a public question for No. Did you public public comment's over? Okay. No, ma'am. Not at Not at this Not at this not at this point. I'm sorry. Not at this
point. Wow. Thanks. Um, any other council questions? Just a few. Um, would anyone of you be uh willing to express in relative terms how challenging this might be
for Temple Terrace? Is it very hard, medium, low relative to the other projects that you've worked on? Are there any peculiarities or items that stand out to you in that respect? Uh not. I think based on what we know right now, I'm not aware of anything
that's uh you know, a particular nuance that will make this more challenging than the next one or the last one, you know, for that matter. Okay, that's good. Thank you. Um, and I also wanted to ask u I've looked at some of the information that's been provided to me about um these uh and again sorry
for the non-technical vocabulary these disposal wells I guess uh they seem to be very expensive. Is it in your experience common for communities to share such infrastructure? So, one might dig the disposal out and then multiple communities will make use of it to save money or
uh I you know I would I would not say it's typical but I I but it does happen. Um so I'd say it's in the realm of possibility. Yes. To to be looked at and in and in your analysis I'm hoping you'll look at opportunities to save costs by sharing major infrastructure
with other area entities in the area. Hopefully. Sure. Yeah. Well, we we'll we'll look if if there's something that comes to mind that would be a a cost-saving measure, would suit you better and help somebody, you know, an adjacent m municipality or whatever, absolutely that's something we would we would bring forward. Thank you. And this is my last question.
Um, in your experience, um, what typically done in terms of financing if that is in your area of expertise and knowledge? Well, and that's that's an important scope item um that that we haven't talked a whole lot about, but we do have a scope item in this um to to
support the city in identifying funding sources. So whether um you know it's it's grants that are available for this kind of work or uh a revolving fund loan or something of that nature. So um that that is something that that we'll be looking at to help identify uh potential
funding sources uh for the city. Great. Okay. And just as a concluding comment, thank thank you to the city manager and to you also for arranging all of this on relatively short notice and and you know I've I've dealt with many contractors and I know it's unusual to be able to get someone to commit like
this uh with very little lean time. So thank you very much. Thank you. We appreciate the opportunity. I have a few question allowed to ask it. I'd like you to cite the law or the rule that I'm not allowed to ask. You open the floor for public
questions before for that speaker. Now there's a second speaker from the same company and I have questions that council isn't asking. So please cite the ruler law. Why I'm not allowed to ask a question? Because we've already closed the public
comment section. Public comment was held earlier and now we're council's asking questions. Okay. Okay. So, but this gentleman is speaking differently than the first gentleman from CHA and he's not I don't understand why I can't ask a
question. It's a different person. So, why should that be closed? Because it is. Okay. So, you want to shut the public up and I have a I have no no desire to shut the public up. You're shutting me up. You're shutting me down. I have not asked my questions. I have
questions also. Okay. So um get my train of thought back. Um the averaging that goes on. Okay. The the reporting is a rolling average of four quarters. Okay. And that that that's that's established throughout. We've had
one testing for one snapshot point in time. That's correct. that you that you see that you've seen that they that came from our testing earlier in the year. Um when you come back if your if your results are available, would you rely
upon those to continual rolling average or would you want to start fresh from new sets of data? I'm not even sure who did our original testing. Would that would that be fair to do that or is that or is that uh breaking the PAS protocols? Do
you testing we did was up at the per please come to the podium. Sorry, the p the testing that CHA did was the first quarterly sampling. Okay. At the sources of the wells.
Okay. So, we're trying to get a picture of where the contamination may be coming from. Understood. And once we have that picture, it will then lead us uh into potential solutions. The quarterly sampling will
will take place at all 10 wells and at the points of entry from the waist from the water treatment plant into the public system. And so we won't have any compliance numbers until we're we're finished with the fourth quarterly
sampling. So even even if you had something for for for the media, it wouldn't be of much value other than the fact that it's a- because it's not the rolling averages, which is what which which is what's recognized to establish uh conformity with the rules.
Yes. Just it gives us an area to which to focus. Okay. geographically. It could be that you're having uh PAS enter just from a few number of wells or it could be that all 10 wells. So what we're trying to do
is capture uh the entire picture of the potential for the contamination. Okay. All right. The one point that that that you did make in the presentation which I think is very important is that you're going to be reviewing the potential for temporary
uh processes, equipment and so forth which I think uh would might be able to be uh uh to uh get online much quicker. Okay? You know, nobody here wants to wait three to five years in order to get a new facility built or whatever be the
time frame. But if there's something on a temporary basis that's available within within the the the systems that we could put in line to start with either the the the the nano filtration or the what whatever you whatever y'all
deem is is the best and the most efficient to to get us um into acceptable limits. I think that that's a that that to me is a key factor that you'll be willing to to do that as well as the uh elimination as council Kravis
brought up of the uh residual PAS because I think the the two that I heard of it's a 4,000 foot well that this this material gets gets inserted into which uh was another multi-million dollar task
to get that built and dug out. So okay. All right. Um, I'm going to make a comment to to the public on this. Okay. We're not here to we're here to to discuss the resolution to to do a change order.
Their testing issues and and and and processes are are theirs and we've already accepted that. Now, we need to do the change order for um moving forward so that we can get this work going and get answers back as quickly as
we possibly can. We're not here to to to disrupt any public comment or any anything of that nature. Um if there's other questions, please share them with city manager and we'll make sure that they get get taken care of. Thank you. Okay. Uh any other questions from
council? Appearing to be none. Do we have a resolution? Make a motion to the resolution. All right. Move to approve the change order to CHA Consulting, Inc. for the 2025 water treatment facilities master plan. Second.
We have a motion to second. Any discussion on on the motion? Just brief comment. Um I want to come back to something that was said earlier. Uh you know it it is true that this issue didn't come to my attention either. Even though I haven't been in
office all that long. This problem has been going on while I was in office. And I I didn't uh have any awareness of it. it wasn't really relevant in my thinking because it wasn't a really a topic that I spent any uh time reflecting on and it it wasn't
until this was brought forward that it became something that I was paying attention to and I I do apologize for all of the concerns that people are now experiencing. Um I think the messaging could be better. I've I've mentioned
this previously. I haven't changed my position on that. I I I hope that we can improve going forward. And the measure is always whether when a problem occurs, do people take ownership of it and try to address it as best that they can. Um and we have the EPA deadline coming. So
it is something that we have to deal with one way or another. Um and I think I think everyone is sincerely motivated hopefully and trying to address it. And I'm going to assume that everyone is until I see otherwise. So, I just want to comment on that and and and I do
apologize on my behalf because um there are going to be issues that come up that I'm not aware of. This is one of them. People may get hurt. Not all harm can be prevented, but when we become aware of an issue that is causing harm, we are moving expeditiously now, I think, to
address it. This change order is part of that process. The town hall is part of that process. This has all been moving quite quickly from what I can see. And I'm actually very happy to see that. And to anyone out there who is concerned about this topic, I'm very worried about
it for you. And I hope that we can address it and get it resolved and it is important and you should feel heard and listened to and clean water is obviously a basic thing along with roads, police, fire, all of those things are top
priorities for me. I've always said that and you know I'm not going to speak for anyone up here because I'm usually in the minority anyway, but that's how I feel about it. And so on my on my behalf to you, you know, I'm sorry for that and I'm I'm always paying attention and trying to address things before they
become an issue. I'm not going to catch 100% of things. This is one of the things I didn't catch and I hope that everyone will be satisfied with the with the result that we get on this topic going forward. So that's that's my comment on that and I believe everybody up here has the
same feeling on that issue because we all voted in favor of having the town hall meeting to move it forward and to get it going. Um I I I too have had issues. I don't know if they're from this or from whatever, but uh um I'm I'm very sensitive to what these issues that
are going on. Um so and and and likewise we're moving as quickly as we possibly can on some of this stuff. this change order will go a long way to taking care of that. Um motion on the floor to second. All in favor please indicate by saying I. I. Any opposed? Motion
carries. Thank you very much. Thank you gentlemen. Look forward to see you on the 11th. Thank you. Thank you Mr. Warren Felts. Okay next excuse me council business. First order of business is scheduling a town hall
meeting. Um the on on July 5th, this council voted to hold a special excuse me to hold a town hall meeting to address the water issue and give the residents an opportunity. I think it was the 15th. It was the 15th,
but I'm sorry. I'm sorry, the 15th. I apologize. It was the 15th. I lost a month. Uh today's the 5th. Um and uh shortly after the meeting, the executive secretary or the executive assistant for the city manager reached out to
everybody to come up with potential uh dates that would work for everybody's schedule. And I believe that there was, you know, emails that went around saying, "Okay, what works for everybody?" And uh uh we sent we sent her on on on um uh August 11th with a
starting time of 6:00 p.m. Somewhere along the line, somebody said 6:00 to 8. It was my understanding was going to be however long it took because there's a lot of information. Now the there's a question of whether it should be a special meeting or just a regular town hall meeting. And again, there was
discussion going back and forth. Um Mr. Mr. Bu, I've only put you on the spot. What what is your recommendation for the format, whether it be a special meeting or just a general? I believe that the motion was made for it to be a town hall meeting. Now, keep
in mind, you know, you'll want to have some sort of format or organization for that going forward. Um, no. It it can, you know, if the council wants to keep it as a town hall meeting, then all we have to do is, you know, just set it
today, uh, notice it in at the public hearing. Okay. Well, the discussion, some of the discussion was having a special meeting, having a special city council type meeting where if we wanted to take action. Okay. But I don't believe that there's any good any action going to be taken at that. So, we're just looking
for consensus among council members that Yes, sir. You raise your hand. Go ahead. No, you please finish your thought. Yeah, I lost it anyway. No, it's just so we're not we're not planning on Excuse me. We're not planning on any action items that night. It's just going to be the, you know, information sharing. This
is this is appears to be the most critical facet at this point in time. We have information we need to get to the public. Public has information they want to express with us. So, will that will that cover all of our legal basis and so forth? biggest thing is is we just need
to officially notice it and set it tonight. Okay. And that that we will do. Okay. Um council members, do you have any questions? What's your comments? What's your thoughts for for for any particular format issues? Go ahead. Go ahead. No, please.
I I yield the floor to Councilman Chambers. Um All right. So, I wasn't here and I didn't listen. I read the minutes, but I didn't listen to the meeting. But our previous town hall meetings, every time we've had one for the last I don't know how many years, many years, uh the
there's really been no action done by city council. And the only reason it's called it would be called a special meeting is for us to be able to do action, make a motion or something. I'm comfortable not making that motion. Just we call it a town hall. Do it like we've
always done it. um you know we listen we can make comments but we can't talk about items because it's not it won't be a it's a would it be a sunshine event? Well, that's the importance of having it noticed, you know, and announced
tonight. Uh time, place, um day, um so that if you do speak there, you won't run a foul with the sunshine. Okay. But not calling it a special meeting allows us still to be sunshine. Correct. Yeah. Okay. We just can't make motions and do
any business items. Exactly. That's that would be a special need. Okay. I'm good with that. We can still talk amongst ourselves, you know, in in the course of the meeting. Correct. Yeah. Speaking in front of everybody. As long as you notice it tonight, and I can't emphasize, you know, that's what we're going to do.
It's just it seems to be there's a hang up on the word meeting. I don't know why, but I'm good with I'm good with not making motions at that meeting. Any action or anything? Yeah. Anything else? No. Mr. Fernandez, go ahead. You can start.
Just had a very small comment. the the motion that we approved at the previous meeting was to have a uh two public information sessions, one in person and one on Zoom. So, I was wondering if we would like to offer an electronic uh participation opportunity for people who can't physically make it down to Lightfoot and we could address that tonight too potentially.
Mr. Bay, what's your your what what what have you planned for that? Thank you, Mr. Vice Mayor. So right now the the meeting again if if meets your approval uh on August 11th we are we can't broadcast on cable live from from the light foot but we are going to be streaming on YouTube and Facebook and we
will have our staff there taking down the comments and the questions that people put in the in the Facebook and and YouTube um chat functions if you will or comment functions. So we'll be taking those those comments down. Um, if there are questions, I imagine a lot of the questions will be very similar to
what the people in in in the actual meeting will be saying. Uh, but if there are outliner questions, different things like that, we'll try and address those as well that evening. If we can't address those that evening for whatever reason, it requires additional information, we'll be bring that information back, we'll probably put it on the city's uh website um or share it
here at the council or combination of both. Okay. Well, they'll you may have said it, I might zoned out. If if there's questions that come up through the electronic media, they'll be able we'll we'll have an opportunity sometime to to broach that.
We are we are planning to have those questions. We're recording those and taking notes on those questions that evening. Okay, that's good. Yeah, if this meets your approval, if you would like us to do something different. Understand? Okay. I just want to make sure I understand. There's no current plan to have a fully remote second session. It's just that
we're going to offer people an opportunity to watch online for the first session. If you would if if the council would like us to have a fully remote session, we can look at that. We can also explore the opportunity to do Zoom concurrent with the in the inerson session. Uh if that's the direction you like.
Just to since I still have the floor, I just want to ask in the previous session, we voted to have two sessions. This was the verbatim text instruct staff to hold two public information sessions, one in person and one be a zoom on water quality reporting and testing with the first session to occur
within the next four weeks. which means that the second session can occur after 4 weeks, but it still has to occur if that's what you'd like us to do. Did we not vote on that? So, that is what we want you to do. Okay. Well, I thought we were having concurrent. I thought it was going to be at the same time with the with the with
the opportunity to have it uh virtual. I mean, I checked the minutes. It clearly states two sessions. No. Yes. Since I wasn't here and I didn't hear the conversation, I think it's important before council member Kravitz is asking the city manager, I think we need to
clarify, do we want one or two? It sounds very clear to me in the motion that there's a second zoom somewhere. But before asking him, let's be comfortable amongst ourselves what we're asking for. I mean, I I'm just re discuss it. I mean,
no, I'm so Well, my interpretation of what we decided is that the later meeting would be followup because we're we're putting this out here now. I know not everybody can come to every meeting, but it will
be livereamed on Facebook and YouTube. And there may be people that watch it then that want a follow-up and um you know and there also may be additional information that we would
want to share and in lie of scheduling an in-person meeting again where we gather everybody in one place. I mean because the motion does say a physical town hall meeting and a separate Zoom
meeting. Okay. I mean that's what I interpret. If I was here I would have asked the question of the city with the word Zoom since that's in the motion if we have the ability to do a Zoom meeting. I don't know if we do or not.
I don't know the answer to but that's immaterial. That was the motion. So, I don't know if we need to answer that today or not because you're right there. Your motion doesn't give a time for a follow-up meeting. I don't know if the city has that technology, but
well, we can still Okay, we can purs with the with the town hall meeting on the 11th and then um schedule is a virtual meeting shortly after that. I'm happy to adjust the language. I I I
I don't know what techn technological capabil I mean I think zoom is publicly available. Vice mayor had a good happy thing. I'm I'm comfortable with that. how what what what's our what's our technological capac capabilities as far as a a secondary Zoom meeting or
something some virtual meeting therefore I'm sure we can figure something out as long it may not be Zoom maybe another tool that we have but it'll it'll be some virtual capacity and we can schedule this at some point that the council feels is well the other thing too is if it's if it's a if it's a virtual meeting we could possibly do it out of out of the
council chambers and then not have to worry about the the limitations of being at Lightfoot because it's not going be it's not going to be a walk-in type meeting. It's going to be a a virtual meeting. So, everybody could participate that way. Yep. Maybe I need to fix my motion from last
time and rephrase it. Virtual meeting. We could deal with that later. Sure. Okay. I think I seconded it. So, I I'll agree to adjust the language from specifically Zoom to virtual. Okay. Okay. All right. Um we we'll we'll
we'll start parsing that. Okay. So, we're going to start at 6:00 on on the the 11th and it'll go as long as we need to go to get enough public comment. I think it's very important that um uh the
s the staff um be make a presentation as to where we are where how we're getting where we're going where we're going to go whatever you guys from uh uh CHA can can what you're what you're planning on bringing to the meeting. I expect that
to be both presentations relatively short so that we can hear public comment and uh questions that they may have. Okay. Council and have any issues with that or in agreement with that? Staff, anything? Well, I think we we've talked about that
in the council meeting everybody has essentially one opportunity for public comment for each item. And I think we talked about that we would give we would do a first round of questions or
comments and then after everybody who wants to speak has had an opportunity to speak then we do a second round and people can come ask additional so as they think of questions or as information or somebody else asks a question which triggers another thought
then so we can just go for a few rounds. I don't know if we want to establish like okay five rounds of questions is I don't I don't care about that but I well attric will take care of that so people just they'll get their answers
from somebody else I would I would hope I would assume um I think we should Yes sir. I was just going to uh endorse the fact that most of our town hall uh hall meetings and this one I think it's important that the staff and our consultants do their
presentations first because a lot of the citizens of that I've talked to they may not have questions or they may have their questions and they may be answered by the information provided by staff and then then there's the opportunity to ask questions as many questions that the public wants to ask
but I think it's important to get the information out there first, just like we hear a presentation before we ask our questions. I think that's important. I agree. I mean, as as long as there's an open-ended time frame for it. I mean, I guess like, you know, cut it off at midnight or something if it gets ridiculous, but I mean, I think
we we've had some moments. Yeah. People need to be able to get all of their questions and frustrations out. I think that's very important that no one feels like they're being cut off or dismissed. So, you know, the 8:00 p.m. cut off was something that I was very keyed in on initially. So, I'm happy to hear that that's not something anyone
here is going to um die on in terms of that hill. Um I have a couple of other comments. I had a very nice exchange today with Amina Khan who did a lot of our murals in the city. Um and she expressed uh that she has been putting together flyers for this meeting and distributing these in Arabic to the
Muslim community and doing a lot of additional leg work. Um we are not reaching that community sufficiently. I don't think we also have very much um Spanish language communication on this. I looked at some of the social media posts that were shared with me and it seems like right now the only way that
we're promoting this town hall is through social media in English. Um I'm not a big fan of social media. Uh and I think we need to be more open to other uh languages. And so I wanted to ask whether the city manager has any intention of expanding our outreach to
include traditional media or um direct mail efforts on this or alternatively um uh or or or in addition to that using other languages other than English to promote this event. So the we have published this event in
the city newsletter on the city website in social media on the electronic signs. Am I missing anything, Miss Rodriguez? I don't see any signage that we normally see. Sorry. And we could also send the the text. We haven't done that part yet. Send a text
message. Um, we have not done when I assume you're referring traditional being like newspaper advertisements or I'll just give a quick example. One of the things that Mina said is to be honest, I'm concerned that the Muslim community may be hesitant to attend, but I'm doing my best to engage our leaders
and spread the word. One thing we could do is simply send a letter to the mosques that we are familiar with in the area informing them. for example, you can sometimes just send five or 10 letters and reach a large audience if those letters are correctly done and go to the right people. Um, just as a
thought. So, we can um actually I'm looking at the police chief here because the police chief uh I know former Chief Hoban and I'm sure Chief Staley has pretty uh deep connections in the Muslim community lead representatives there. Um, so I'm sure we can, he's nodding his
head, that we can get the word out directly to them as addition, maybe not a letter, maybe we can just do an email or phone calls and and they'll spread the word that way. As far as the use of other languages, that's really I'd ask for council's direction on that one. Um, as to, you know, if that's what you'd like us to, we can do that. Right now,
there's a Google translate function, I believe, uh, on the SE's website. You can go through Google and that technology has improved dramatically or it was several years ago. uh so people can translate into a variety of languages if they wanted to see you know what's going on right now with this issue. Um but since I've been here we've
not had a process of translating other other documents or things like that. So again the council wants us to move in that direction just let me know what's what's the thoughts of council other other members.
I I think we need to get the word out in all the languages we can. I don't know if we have the translation functions going. If that works, that's great. Um, sending letters to the prominent areas, that's great. Direct mailing to every
resident, I don't know yet. I would know the cost, but that it's not really that you don't have time to do that at this point. Yeah. So, concerned with timing be about $9,000. You know that. No. No.
The um the police uh signs that go on the side of the road. Do we have those deployed anywhere? I don't see them anywhere. Police signs are not deployed right now. All right. So, we could if we suggest, you know, we want to do that, we could use those as well.
Those of those are different spots. Sure. Reach reach some more. Okay. So, you're going to Mr. But you're you're going to reach out to the Muslim community in some capacity with a with a letter inviting them to the thing and
potentially Well, if you could just can you just make not make it specifically a letter because we may get more action just by directly having direct we will communicate. QR code do a QR code on the letter and link it to your website in different
languages. It's done. All right. Good work. Just a floor. Miss Crafts. I yield the floor. Okay. Any other comments? Yes. Yes. I do have a question. So, normally at a council meeting, we do set a time limit
on public comment at at one set. Um, so I do want to request that we set that we do set a time limit on on the in an individual's comment
per round. So just because I want to make sure that we have enough time that we that we get a lot of different people able to comment and and do the same thing where if somebody wants to delegate their time for example just set
a three minute time for every init you know for every person who wants to comment and then they can come and comment again and again and again but that way we get through the comments but then also make it so that people can delegate their time the same way we
would do at city council where if somebody wants to delegate their time to another person, they can. Um, and that but I I just I'm just concerned because I know that sometimes when people aren't very comfortable with public speaking,
they may get up and not really know how to wrap their comments up and then you've got other people out there kind of waiting for their turn. So that's just my thought. My only concern I agree with you to your point. Um I I I couldn't hold my breath
three minutes, but if I was up here nervous, it goes real fast. I would I would suggest a five minute for the for the first for the for the rounds. And again, five minutes, 12 people an hour. We have four we have 50 people there. You're looking four hours to to get
through everybody within five minutes. Assuming everybody will come. I'm sorry. Yeah. Yeah. Comment on that when I'm done. When I'm done and then but you know once we've everybody's had their first round, if there's still more to say or you have other questions or other we'll do it again and we'll keep
doing it till everybody's everybody's taken care. But if it's open-ended and we have somebody up there who's rambling on for 5 10 15 minutes, we're not going to get anything done. We're not going to hear anything. And after a while it just you know
you know I'm sorry we're having this issue. Nobody wants this to happen. Nobody's sitting here saying how can we how can we mess up our our our our water system. We're having we're doing everything we can and everything we know how to deal with this and this you know
we're we're we're we're not professionals up here. Everybody here has other other jobs and other things that we do. So, it's we're I think I can speak to everybody's doing the absolute best that they can do and yeah, your choice. And you you hit on my comment was
everybody's talked about public comment, but there's public questions, too. A lot of the public is coming to ask questions or hear what's going on and potential uh what we're doing and procedures and all that. So, it's questions and comments from the public. So I still my concern
is that people when people come it's when and when you have comments or questions that you want to ask and you don't hear them asked. It's very hard to listen to somebody speak for five five minutes is actually a very long time at a public
comment setting. And I'm trying to think I'm just trying to think of the people sitting in the audience wanting to be able to get to their questions as well. So I'm just thinking 3 minutes is is a
pretty long amount of time for plus allowing people to delegate their time. you you still have and then and it's not like when we're doing just public comment where you get one opportunity to speak to every agenda item or or at the
public comment time you you're able to come up and ask another question after that. So I just think it would help keep keep things moving so that people have the opportunity that that more people have an opportunity to speak and then I
would like it to be possible and I don't know if this is a a good format or not but I mean they're going to be asking questions so somehow we have to be able to answer the questions. So, I don't know if we want to have everybody ask their questions or be back and forth
where people are asking questions and then we're able to I'm I'm thinking not we I'm thinking like our consultants able to answer some of the questions right then and there or I don't want to wait till the end of public comment
or wait till the end of the first round and then try to answer. I that I don't know what would be the best flow for the meeting. What's your thoughts Mr. Bay? on that. Well, ultimately this is a council
decision. um if I I think trying to address every single speaker that comes up and trying to is going to be difficult challenge more challenging whereas waiting to a certain point that you know you council you can decide what you know what that point is and then trying to we're going to be taking notes
and trying to kind of broadly address the questions that were raised in one kind of round of answers and then if you want to open up again and and go through that round again and get to the point we can answer that might be the simplest way to keep the flow and and get through as many people as possible because
otherwise to your point, council member, you know, that will definitely take more time for the next person to get their their questions on on the record. So, you guys go be there for a while on Monday night your sleeping bags. Okay. Any Yes, sir. I just have a brief comment. It's not a
council decision how to structure this town hall. I'm sorry. I strenuous strenuously disagree with that. Staff has been instructed to or organize a town hall. I'm happy to give input and but it is not our decision to say everyone speaks through this. It is your discretion to arrange a town hall. You have been given a clear instruction from
the city council. There is no reason to bring this for another vote about how to structure the town hall to the city council. And so it's not a council decision. If we don't have to vote on it, it is not a council decision. And in my view, we've said very clearly to have a town hall and the organization of that
has been entrusted to staff. And whether it's 3 minutes or 5 minutes or 7 minutes or 10 minutes per speaker or how many speakers or how long it goes, that is a staff decision. And if we are satisfied with it, then no further consultation is required. And if we're not satisfied with it, then we'll find out after the
town hall and maybe we'll adjust then or we'll ask for another town hall or people will express their dissatisfaction with it. But at the end of the day, I think it's good to have this consultation. I think it's great that we're being solicited for our input on this, but it is not a council decision what structure this town hall
will take. That is my view. I just wanted to get it out there. So, thank you. Okay. Any other questions or comments? No. No, I just that's my input on the organization. Okay. Now, I did promise you guys, the the two two individuals, Laura and and
Miss Tara, that you could come up and address one at a time or can we both come? One at a time for Well, I don't care. Whatever Whatever is easiest for you guys. Public comment. So, any public just then? It's public comment. Yeah, it's public comment. Yeah.
Laura Pulzer, hi again. Okay. Um, it's really great hearing this discussion. This just just thank you. This is this is wonderful to hear. I have a suggestion I'd like to make. I agree with your point. I agree with Eric's point. I I I think and I don't
speak for all residents, but I think I I know where a lot of people stand on it. And I don't feel like this is if people needed to air their grievances. We kind of did that at the last council meeting. The room was filled. Everybody aired their grievances. I don't know. I We're
ready for answers. We're We're ready. we're ready to we're ready to work to to get this fixed. So, while we do have questions about the water processes, um having the presentation the people do the presentations, I think is is great
if they're short. So, I would suggest maybe doing um if you do the rounds, I think that's great, but maybe limiting it to a person gets to if they need to air their grievances, you know, they get, you know, 2 minutes and then two or
three questions per per round and they can come back to their round of just questions. So, I think having meaningful dialogue to ask a question and then get an answer is going to be the most productive thing. It'll keep us on point, on target, getting the answers to
the questions right away. People, you ask a question, you want to hear an answer. It It's kind of a bummer when you're sitting back there and you you come up here for 3 minutes and you talk and you you ask questions, but they never get answered by the end of of of the session. So I think having an open
dialogue of questions and answers limiting to two or three questions per person after having a couple minutes to to speak to present where they stand if that's what they feel that they need to do but to keep it moving along. So that's all I got unless Tara is ready.
Thank you very much. Terra I don't really have anything. I just appreciate it. Okay. I had to ask you come up. That's I just appreciate it. Um I I do think that having the um other avenues
will be great. It is the first day of school. Um which is going to be tough for a lot of parents. So I think having that will be great. Um also um I have noticed at past town halls there has been signage throughout the city. Are we going to do that? Like town hall meeting
signs. Was that an individual who did that or is that something you all did? because if y'all want to do it, make me some signs and I'll put them everywhere you want me to do that, but I cuz I've seen them before. Um, so I don't know if that might be a way to do it as well.
I I've been here a while. I don't know if the city has ever done town hall signs. What we see through our city sometimes is Hillsburg County signs. They I'm wondering if that I've only seen like signs that say town hall and I just usually that's Hillsburg County. I don't recall. We might We might have done that
and I know Mr. May I made a note. So, he's going to be checking into that. I don't know if that's something that you want to do. Um, but I'm Tara. You can get with me at any time. Um, and I will definitely do that for you if you need me to. I have no problem. Um, but follow the codes on signs.
Well, you get me the signs, I'll go around. I mean, I'm already spending most of my days going around talking to people anyway. So, um, but that's all. No, I didn't really didn't have much. Thank you, Mr. Mr. Love. Come on. Where you at? Uh, one of the thing I was thinking
about from the days ago, Hillsboro, uh, was they put before at the early part of the meeting, they put like a display out of the information that they had. Like for example, maybe the consultants could do that and then go around before you go to the questions and maybe the
consultants could answer them quietly and then start your town hall type meeting as a possibility if that can be done. Well, we're going to have the present tip. But okay, your points that if there's anything that they want to put up, in other words, they can go around. Why? I'm not sure we have enough walls.
Probably not. Um, Mr. Bay, you have enough to proceed. You comfortable with it? Yes. Yes. And I will I'll send a note to the council just taking all this in and with a format over the next day or so, just formalizing. Very good. All right.
Thank you. Any other comments or questions on this? Okay, let's move forward. Okay. Um any other council carryover business that needs to be brought up? I do have one item. Yes, ma'am. Carry over. No. Well, it is carryover for sure and it it
does have to do with social media because I do want to make sure that people watching um understand why council cannot comment on social media posts. Um if you do if
you the only thing I can comment is to please watch the council meeting or please contact your council person because it's not um we don't archive the random social media posts. We archive
our city social media post and the sunshine law requires that you that council members all of our communication that's written must be archived. So um so when you so if people are commenting
on anything that they they see on on social media which I understand is a very common way that that people exchange information. Um, I do read them and then I try to bring up what I've seen asked here at this time and that
and ask the questions. Um, but I just can't comment on them. So, I just I I say that periodically just so that people watching understand that's that's a on comment. I I I I think it's very important that that a lot of the
residents and if the ones here I know um have heard this before, but if you're listening or watching, you know, if you have a question, call us, email us directly. We can answer the questions one on one, but I, you know, I read
every I read the Templar bulletin board. I read it, okay? I've seen the comments, but I can't answer them directly because then I'm expressing my opinion and we've violated sunshine right there and sunshine just for everybody's edification. If I talk to any other
council member outside of a of a of a uh a duly noted scheduled meeting, that's a sunshine violation on current business. Future for future business future business. How about your day? Correct. Okay. Uh, if I discuss an issue with other council members outside of a
duly noticed meeting, that's a sunshine violation. Me talking to the city manager, to the city attorney, to the city clerk, that's not a sunset, excuse me, that is not a sunshine violation. So, I just so just wanted to clarify that with everybody. Um, okay. Any other
any other council carrier business? Any other any new business or board reports? I have two bonus items today. Um, I reached out to u an an individual on the county commission and I got a reply back on Davis Road. So, this is a county road
that a lot of people have expressed dissatisfaction with in the past. This is for your benefit and for everyone else who might be listening. Um, photos of this road would be helpful according to the legislative assistant of the individual I contacted and emails or letters from residents. So, any of the
people who have been here previously who expressed dissatisfaction with Davis Road, if you are listening, um, send me photos or, uh, emails or letters. I will pass them along. And, um, I'm also trying to get the, um, a confirmation of
the repaving schedule for Davis Road. So, that's that one. And then this is Temple Terrace specific um, second item and final one. Um, I looked at the 1,100 page storm water report that was circulated
recently. Um, and I just wanted to know if there's any update on this uh, pumping station at Temple Terrace Highway. Um, I noticed that in the 2023 ranking, it scored the lowest of all the pumping stations, which was a little bit alarming to me. And I know that that was
uh, 2 and a half some odd years ago. Um, there was no backup generator there. I just wanted to know if there is some update or perhaps if we could be updated on the condition of that pumping station at the next council meeting. U I'm not expecting any answers on that right now obviously. And the other sorry
is that our pumping station or the county county uh count county potentially. Yes. And I think there's one that is under our jurisdiction which is Gibson Avenue. Okay. Um and I think that one potentially I might be wrong on that. No, I misread the report. That's fine. Gibson Avenue. Where is that?
not not ours. Okay. Um because that one also is pretty critical to us. So I wonder both of these stations seem to be according to that report again which incorporates older information. So I don't know if that's still current. Both
of those stations seem to be not our stations but also very very significant for our well-being in any sort of storm water event. And so I'm curious if there's now a backup generator at the Temple Terrace Highway pumping station,
for example. Uh and uh you know what the what the condition is of the Gibson Avenue pumping station as well. Uh this was a new station in the 2023 ranking. So it had a 0.0 score because it was new. So they hadn't actually assigned a score to it. And I'd be curious if
there's any information about the condition of the station. I think going into the rest of hurricane season it would be wise. I know that we've done a lot. We've acquired generators, etc. Um, and it would just be comforting to know that the county is also doing it with
that level of intensity and if there's any obstacle to finding this out, I'm happy to work with whatever contacts I may have. So yeah, vice mayor I have a I have a question along this and that is I I thought that
once this storm water analysis or study was finished completed that we were going to have somebody actually come here and give us a presentation on their findings, recommendations and improvements.
I can uh I'll reach out to the county to see if that's that that's an option for them to to make a presentation to the city council. Okay. And then in keeping with what council member Kravit said that we discussed previous
to them performing this study. Um but after the hurricanes that some of our overflow was caused by county Mhm. systems and we need we do need to have
some sort of assurance that they're addressing what needed to be addressed at the stations that they have that actually serve predominantly Temple Terrace residents. So, however we can get, you know, the
the confirmation for the questions that he's requested. No, we're looking we're looking at made notes. We'll look into that. Bring bring answers back to you at the next meeting. Okay. Where is Gibson? I don't It's nowhere near us. Where is it? 56.
Okay. Oh, before I get forget, sorry, one one more thing about the public comment earlier about the Airbnbs. Um I I have been looking into that issue for a number of months now. I want to mention um so Penllis County introduced
legislation a little while ago st making rules more strict for Airbnbs in their county and the association of Airbnb operators there threatened to sue them but they have not yet been sued. So, I
was working on a um uh exploration of what we could tighten without running a foul of the state preeemption of this topic uh with my staff, but we haven't processed it yet because we're waiting for this lawsuit to potentially be filed. And then when it is filed, we're
going to look and see what exactly are the issues that they're raising in that lawsuit so that we can steer around those and see whether there's still anything left after that that we could tighten in terms of the regulation of Airbnbs, which is something that I'm very keen on and have been for a long time, but I haven't been able to move
forward on that yet because of the issues I just mentioned. So, um, fully sympathetic with that. And I just want to also point out all of the Airbnbs in Temple Terrace, if you operate an Airbnb, you are still subject to the code of ordinances here and you have to
mow your lawn and there are occupancy restrictions, etc., etc. So, I encourage all residents if you run into a situation where you have 20 people in one house, um, please let code enforcement know. I always forward those to code enforcement and uh you know I take note when I'm out canvasing about
who's next to an Airbnb and there are a number of people who are next to them and they're very unhappy and so my sympathies go out to all of you and I hope we're all spared further Airbnbs because I completely agree with the analysis from earlier. This is a commercial use in a residential area and it shouldn't be but it is. So
any comment Mr. Miller? No. Okay. Any other new? Yes, sir. I have two items. Okay, first item, uh, uh, if you know or don't know, in the hallway of city hall, uh, at the entrance, uh, there's a small art
gallery and that's a rotating art gallery. And this morning, the show changed. So, when you walk out, go the second hallway out, and look at all the nice artwork that is from local artist Mike Knap. Uh uh the first uh last two
months was our local artist uh mural artist Terry Claren who had on display that came down and now Mike Knaps is up. It's great artwork uh for residents out there in TV land and everything. It's no charge to come into city hall and and look at that artwork. It's really cool
and it'll be up through the end of the year. So that's one item. The second item, it was one thing on my uh uh historic fact trivia questions that I forgot about. One question. So, I'll ask it again. I'm sorry if it's not appropriate, Mr. Vice Mayor, but does
anybody know the significance of this date, August 5th? Okay. It's my wife's birthday. Happy birthday, Beth. And I'll be home for dinner sometime. Happy birthday, Pat. Thank you. Um, uh, you should have told me half an hour
ago, you should have. Um the uh when you talk about Mike Knap, Mike Knap has been very involved with the city for for a long long time. If you go back to go back to the um uh old beacons that were
published in 95 through like 97, every week he offered an editorial cartoon that were talking about things going on in the city and and going on with this the council that was in in power at that
time. And uh if if you ever get bored, look it up in the in in in the archives of the uh um uh the library. It uh some of them are quite humorous to say the least of what of some of the antics that were going on. Okay, moving forward. Mr. City Manager, do you have a report, sir?
Yes. Thank you, Mr. Vice Mayor, members of council. So, in the backup this evening, you have the third quarter reports for on the council priority goals, the budget goals, the ARPA projects. Uh we also have the financial report and a report on the city's investments pres um prepared by the
finance director. Um happy to take questions. I just had one. Anybody have any questions of the city manager? I just have one. Any I would turn dirt. We got to turn dirt. Any any Sure. On the Whiteway project, we are
close to within a week or two of breaking ground on the Whiteway project. Yes. um on the uh the EOC project. That one is uh taking a little bit more longer than we anticipated. That one has a little bit of a longer time frame for us
to work with. Um but it's just the process because it's not it wasn't prepared as the design build. It was prepared as design bid build. Um it's just a little bit longer. So, but we're working on it. I know the chief is is on top of it every day trying to get this thing going.
Regarding the White Way, there's a there's a lot of uh comments or numerous comments floating around about the tree in the front. That might be something that we could we should address if we could and p in and in and in and uh u
social media to help the residents understand the who, why, what, where regarding that tree. I can I try to address some of it? Sure. Sure. So the the tree on the property was we we brought this up at city council last year at some point asked for the council basically
explained that in order to put the building in the right in the right place and design the building. The tree was always going to be behind whatever building it was either going to be in where the building is or behind the building. Um and having it behind the building at the time was was not feasible. It wasn't going to work in terms of the site layout and the site
was going to encroach. Um, as a result, the direction was, let's go ahead and we can we can take the tree out. But I made a commitment that just like every private developer has to do when when they were encountering the situation, if they can't save a tree, that they have to pay a fee. And our commitment was we were going to pay that same fee to the
city's tree fund. So, the project has paid uh, if I remember off hand, it's $54,000 uh, to the city's tree fund uh, to for our part uh, in terms of the tree that was that was uh, that is planned to be removed. Thank you. I I just thought it was
important that so that the public can hear what what actually is going on with that issue. Okay. Um any other questions? Peter, you're done. I just have one. Oh, and it's just for the public to know that um any of these reports that are in
the city manager report are part of the agenda package online. So they're they are accessible for the public to open the documents and and see them. That's it. Okay. Very good. Mr. City at Hardy, just one thing and I'm sorry to go back
to the uh scheduling of the town hall meeting. Did we actually make a motion and second the date, time, place, and subject to that? No, we need to do that. Okay, we'll need to do that. Okay. So, we due to due to SC um noticing purposes or noticing requirements, uh we need to
we need a motion uh for the date, time, and location. Subject. And subject. Okay. you want to wait. I just have a question for the city attorney in the inter room if I could. For the future motions that I may make, is it my understanding now that if staff
is asked to execute a particular project within a set time frame, for example, four weeks and that it is presumably within the discretion of staff to set the rest of the details. Do I need to actually specify in my motion not to do something within four weeks, but to do
it on a date that is specific and a time that is specific if I want that motion to have valid validity and legal effect? Because my understanding is at the previous city council meeting staff was delegated authority to organize and execute a town hall meeting one being
within four weeks from the date of the motion. And so I assumed that staff would then select a date and select a mode of execution for this town hall meeting. Now if it is the legal opinion of the city attorney and apparently of the city manager that that motion was somehow insufficient and I'd like to
know exactly how so that I don't repeat the mistake in the future. Well, I don't think your motion was insufficient or anything. You were ask sorry Brian. I don't think your motion was insufficient in that what you were doing was asking them to come up with a date
for it for us to have the town hall meeting. But in order to have the the town the actual meeting, um we you we need to go ahead and officially notice it. Otherwise, city council members are not going to be able to speak at it if
they want to speak. Um if one does speak and there's more there, they'd have to leave. It's just for your all's protection to be at that meeting. You don't want to have anybody speaking at an unnoticed meeting. So that's why I'm asking you to go ahead and mo and uh now
that we have the date and the time to go ahead and officially notice that town hall. Was there something preventing the city manager from determining a date and then noticing the meeting? City council has to set the meeting, not the city manager. The actual town hall
meeting needs to be set by council date time subject. Thank you. Now we're getting to the core of it. So in the future it's not sufficient for me to motion for a thing to happen within four weeks at the discretion of staff. I have to actually determine the date if you can. Yeah. I mean I thought the
way this was done you we needed to have a date that was convenient and open and everything else. It had to be established. I just thought it would be better to offer a four-week time frame that people could select from. Let's move this on. This is getting my understanding is what we did is instruct staff to
to come up with organize it, find the date that works for everybody, set the location and now they did that. So now tonight we are confirming and establishing that accepting staff what staff put together. We are
accepting it setting the official date because when we there's no way at that motion at that meeting you couldn't have said August 11th at 6 p.m. because you didn't know at that time is everybody going to be able to make that meeting. Is Lightfoot open at that meeting. Is it
you know we would we wouldn't have known a time certain? I I understand the concern. I'm I'm sensitive about this because we worked hard to try and get this thing to happen and especially for me it's not always easy to get something to happen and now I'm seeing that it takes two votes for me to get something to happen whereas a
lot of other people get things done without any vote at all. So that's a little bit my issue here just to point it out my comment. Yes. So, I I got to disagree with you because we've had times before where we've talked about having a a town hall meeting or something and we've all
had our calendars and we've agreed on the time at the DS and part of the motion had the time and the day listed. So, it's not you didn't do anything wrong. I'm sorry you're sensitive about something that really is no big deal. But, uh we've done it both ways. So, I think this is very appropriate. So, I'm
going to make a motion if that's okay. Mr. Vice Mayor, uh, I move that we schedule a, uh, town hall meeting on Monday, August 11th at 6:00 p.m. at the Lightfoot Recreation Center on 56 and Whiteway. Uh, the subject being our
water system. Second. Have a motion second. That's sufficient, sir. Ready to be done. All in favor, please say I. I. Opposed. Motion carries. You have your motion. Thank you. And I have nothing else to report. You have nothing else to report.
Okay. Um, anybody else? Any other comments? This is staff. Thank you guys. This meeting is adjourned. All right. Hey. Hey. Hey.