Brian, are we ready? Okay. Well, good morning everybody. Good to see everybody here. Happy Friday. I'm sure some of you are happy that it's Friday, although it probably doesn't mean much for some of you either, but um I have to tell you, I was here yesterday. Um I stopped by for
something I needed to get and I thought, well, I'll just badge in and you know, nobody's going to be here. Well, half this room was here yesterday when I was here, right? The public works director was here. The city attorney, deputy city attorney was here. Um, of course, Carlos
was here. I mean, half half the directors are working on budget and Fowler Avenue stuff anyway. So, thank you for all that hard work. It does not go unnoticed. Um, so hopefully we can get this done in an hour and a half. If we can't, then the vice mayor, you'll
need to take over at 10:30 because I have another meeting at I have to get to. So, all right. Anything council? We ready to start? Let's go. Okay. City manager. Thank you, Mr. Mayor. Uh, good morning, uh, members of council. Uh, so today we're going to be talking about
the capital budget, the enterprise and special revenue funds, and the use of unassigned fund balance. Um, and this is the first workshop for this particular item. So, as I mentioned at the last time, the last one a week ago, these are this is a preliminary budget. So, the
requests that we'll be talking about today are please consider these still in draft form. They're contingent on a variety of factors uh including but not limited to the final state funding for the hurricane request. If the governor vetos the funding, then some of these projects will go. If they if he doesn't, we may be able to acquire those through
those dollars. We're also still doing our review of the 5-year CIP. Um, as the mayor alluded to, uh, there's a lot going on right now at the city. Uh, not not just budget, but there's also other things, including the Fowler project, which is consumed a lot of the time of Mr. Warrenfeld, who's the director of
utilities and public works. And so, we haven't had a chance yet to really fully vet the 5-year capital program for the water and and sewer funds, particularly. So, because of that, there's we're still in the preliminary stage, and we'll talk more about that as we go through the presentation.
Uh we do have some budget themes also for our capital side as we did for the general fund. Uh in this instance, our priorities are continuing to focus on improving the customer and user experience. We want to make sure that we invest in redundancies to help our
continuity of operations. We want to also continue our investments in police officer and firefighter safety. And I would say safety across the board for all our employees. And we are continue to make a investment in our rolling stock and you'll see that uh throughout today's uh session
we are just disappeared. There it is. So we are um going to be organizing our presentation today uh largely along funding streams. So the first funding stream is going to be the community investment tax or the CIT. Um the CIT just for those who might be watching is
a half cent sales tax that has been on the books for about 30 years. was recently renewed by the voters for another 15 years. Uh the city gets about one and a half% under the formula for the renewal and you can see that actually on the chart there. Um so for the last 15 years of this CIT, we're
expected to receive somewhere about $53 million is what the county estimated when it when this went out to the voters. And the CIT has been very good to our community. In fact, you can see here it's grown at a fairly good pace. Obviously in 21 because this is a sales tax when COVID
happened it went down dramatically but since then it's come back up uh and it does provide us with a considerable amount of uh income to acquire a lot of our capital particularly in police, fire and parks. So let's just jump right in uh to our capital requests using CIT dollars. So,
at the Family Wreck Complex, we are proposing uh to replace the air conditioning unit at the gymnastics area for $55,000. This unit has been giving us problems lately. Um, and it's one of a number of units we've been replacing progressively over the last couple of years. We're also proposing to upgrade
the cameras uh for 11,500. The the camera system itself will stay in place. It's really the cameras that have the resolution is really not that good and we've had some issues with it recently. So, we'd like to um replace those with better better cameras. We're proposing a um uh to replace the
roof at the Funpool pump house. This roof uh was built in the late 1990s. It's the original roof and gutters. So, that's $5,500. We're proposing to install a new shade structure over the main pool filters. So, the pool filters have an estimated
life of about 25 years if they're protected from UV rays. Um so, the current filter system is is open. We're looking to cover that to get again to make sure that that life lasts and we get the most out of our investment. We're also looking to replace the carpeting in the customer service and
the office areas for $7,000. The carpeting is is frayed at this point. Uh we are looking to replace the shade structure over the splash pad for uh $20,000. This this is original to 1994. It's been recovered a few times and the
fabric canopy definitely needs to be replaced and we're trying to get it to be more consistent with the other material that we've used recently at the uh the pool area. Uh the last item here is $50,000. This is to install turf at a right next to the playground in the back of the family rec center. If you go back
there's where the children are dropped off for the after school and picked up actually say for the after school program in the camps. There's just a patch of basically dirt uh that it creates issues. It's not particularly appealing. It's not exactly the safest thing in the world. And so we'd like to install turf to just make
that a much safer and more aesthetically uh interesting and appealing area going forward. Using CIT again in Lightfoot, uh we are proposing to renovate the lobby. There's currently a storage area in the lobby. We'd like to convert that storage area
into an office for $15,000. The generator, we are proposing to replace the generator at Lightoot. This generator has been problematic for a number of years. We have had multiple repairs. It is not dependable. Uh in fact, last year during Milton, this was
supposed to be our comfort station and the generator didn't work. So, we couldn't use it as a comfort station. We lucked out because there was still power at the library. So, that's why we went to the library first instead of here. So, we want to make sure that that does not happen again. In terms of parks, we're proposing to
replace the River Hills playground equipment. This is $250,000. This equipment was installed in 2011 uh specifically for special needs and handicap accessibility. So, it tends to be the equipment's different. It's a larger area uh because of those
circumstances. It's also more expensive than your typical playground equipment, which might be like 85,000. This one's because of its nature and its size is is more costly. This would be uh the last one, I think, of the original inventory from that that generation of of playgrounds. So, we're we're
recommending that be replaced. We're also looking to resurface the pathway at the dog park uh off of uh 301. And at Lynwood Park, we're looking to replace the original asphalt trail to resurface it, I should say. That trail was uh paved in 2008.
At the Ridgedale Sports Complex, uh the fences around the ball fields are in pretty tough shape. The bars are bent, the fences have been stretched out. We are recommending that we replace one field fence at this point. This would be on the um schoolboard property side of the because the property there for those
that believe everybody knows part of it is on the dascese and part of it is on the school board. So this would be a ball field that's on the schoolboard side and replace it for the fence for $30,000. We're also looking to install an electrical meter for the lights. The lights currently on our are on a shared
electrical meter and when we have league use of the field we this is a better way for us to allocate the use the costs for the lights. So we'd like to do that and that's $6,000. Uh while we're at it, we'd like to update the irrigation's electrical system which is 30 years old. Um so we'd like to change out those
components and bring it up to today's codes. At the public library, we are looking to renovate the public restrooms for $75,000. This, you'll recall, was in last year's budget, but we we had two items last year's budget for the library. We had this one and the flooring. The flooring came out to be
much more expensive. So, we put that program, this project on pause, and we're going to come back to you. And here we are. This would be a complete rehab of the bathrooms, new tiles, new fixtures, new sinks, toilets, partitions, everything for 75,000. Going on now to police. Um, we're
looking to replace three of our patrol vehicles. This is part of our regular replacement program. The vehicles being replaced in patrol, uh, one is a 2010 Ford, uh, one is a 2013 Chevy with high mileage, both of those vehicles. And we have a 2021 Ford,
which is newer but suffered water damage during Hurricane Helen, actually. Uh, so there's an insurance claim filed for that one. Um, we also have three uh criminal investigation unit vehicles that we are looking to replace for $132,540.
Again, those are all high mileage vehicles dating between 2008, 12, and 15 that we are changing out. The breaching tool you see here for $15,775 is depicted actually in the top right of your slide. Uh, this is a a critical safety element for the police
department. Um it so when our officers approach a door if they have to break it down typically they're standing in front of it and that is probably the least safe moment of that breach. And so what this um object does is you can put it on there. It actually crumples the door down and allows you to to enter that
way. The department also also recommending the acquisition of a Polaris side by side which is depicted at the top left of that of this particular slide. um for 44,150. This vehicle would allow the officers to
more maneuverability in terms of our special events, our parks, our golf course, uh any wooded areas, for example. Uh this this vehicle can be taken on the streets. I think it has a maximum rating of 60 m an hour if you wanted to drive it on on a city street as well. So, um looking to acquire that.
Uh also seeking to uh purchase another drone. We have we currently have two drones. the department would like to have four because we have four squads. They would like to have one drone per squad. So, this would be a third one. I imagine next year if you're if this request is successful, you'll see the
fourth coming. Uh that would be for $28,55. Uh we're also recommending the acquisition of two night vision optics. Currently, our SWAT team does not have night vision on their on their equipment. So, if there is an activity
at night, they are really hampered by that, handicapped, if you will. So this would allow them to uh be able to see in in those instances. So that's $15,300. And as we have been discussing for quite a long time, uh next year we are looking to advocate I shouldn't say advocate,
educate the public really about the uh public safety complex. So we'd like to program a small amount of dollars here, $10,000 to allow us to do some marketing materials and things like that to our residents in in in preparation for the vote in November of 26.
Moving on to fire, we are looking to acquire a battalion chief vehicle for $135,000. The current vehicle is a 2014 F250 pickup truck that has a cap on it. Um, it really doesn't work as effectively as
the department would like. And on top of that is the it is the vehicle that we use to tow the safety trailer that the department uses to teach children about fire safety. uh whenever we tow the safety trailer and we've been doing more of those demonstrations thanks to the great work of Chief Hwood and his team. Uh the battalion chief vehicle is out of
out of commission at that point. It's not being used for what it's meant to be used for. Uh this would be basically looking to acquire instead of a pickup truck, acquire an SUV similar to the one that's depicted in the slide. You can see these vehicles. It's not just the truck, it's the fact of the back here.
Lots of equipment. They have rollouts with computers, whiteboards, the radios. It's basically your incident command headquarters during an active incident. Um we are also looking to replace bunker gear. This is a regular annual um replacement. So we tend to do somewhere
between 10 to 12 um um sets of bunker gear for the firefighters. Uh you may have heard there's been some discussion about PAS and bunker gear. PAS are chemical compounds that are universal. They're in everything. We some of us are probably wearing clothing
right now with PAS. Um and some the bunker gear in the past has had PAS. PAS has been used historically as a retardant. So it's very common that you'd see it in in bunker gear. Uh we are moving away from PAS bunker gear. So this this acquisition here would be for gear that is does not have that. And
that would be our our mission going forward. So every year we buy gear every fifth year. Basically what this means is every by year five off every a firefighter has a new set of gear. And so we keep rotating that way. And then their gear at year six, basically the gear goes into backup and it's used in
case something happens to the first set if they're in a they're contaminated for any reason, etc. So that's a regular process for us. Carlos, does the quick quick question. Does this chemical or compound or whatever it is I I know the new law that
was just passed addresses this issue. Is this compound or chemical dangerous when it's inert normally or is it only if it's subject to burning or fire or So my understanding of it and and Chief
Merly may have more information is that it when it's as you mentioned inert if it's just you're using it it apparently is it's not dangerous per se. There is I believe there might have been some studies that when it gets heated up to 600 900 degrees in your fire that perhaps there is some release of PAS. Um
I'm not sure if Chief Merly has anything he'd like to add. It's a thermal. Chief, can you come up to the podium? Morning may members of com. It's a thermal and uh water barrier that's built into the bunker gear and as it gets heated it it off gases somewhat and
that's that's the problem. That's what they're trying to get away from. Okay. So that would really only be gerine if you're actively involved in fighting a fire. I guess that's what I'm saying. More so in fighting more so. Yes. Okay. So under their current plan that we do I
know each year we would in five years work our way through all of the bunker gear and B essentially. Yes. What we're we're actually doing this now with our with our budget. So every 5 years the gear is replaced. However, at the end of this year, we're we're buying more gear that
has the POS in it because it's just not it has been fully vetted by every manufacturer out there. So, once it gets where it's readily available, uh that's when we have more competitive pricing. It is out there, just not with our current vendor. So, we will still have
the gear that has the PAS um treatment in it for another 5 years minimum if we were to switch over to this this newer gear. I'm not sure if that makes sense, but Okay. So, it's going to take a little while to get it. Yes. Yes, it will. That just keeps everybody in two sets of gear. So, the Yeah, it's going
to take at least five years to get rid of it. Okay. Thank you. Of course. Oh, I'm sorry, council member. Just a quick question to follow up on that. Um, I believe this legislation has a trigger that when there are two vendors on the market offering the nonP fast gear, it
automatically becomes legally required to replace all of the readily available. I don't I'm not sure what the what the language is or the verbiage for but yes once it's readily available then from my understanding yes they have to we can move forward with it then that
it's that we're more obligated so to speak to get the gear that has that that's pas free right so well assuming that I'm right about the two vendors if we have one vendor I believe on the market now offering it and the second one appears on the market then that would trigger so you think it would be
wise potentially to have a contingency in the budget because otherwise we could we could be six months in and then another vendor appears. You know, the free market operates in mysterious ways. Yes. And we to to follow up on that, we were just talking with Tenna, who's our primary vendor for gear now. Um and our
manufacturer is Globe, which makes our gear that we've been purchasing for many years. they opted to not certify I I don't know the name of the the product that's substituting the POS but they felt that some of the the items that were going into gear now or no safer and
possibly even worse than what was the the PAS gear so it's creating some delays in making it available to larger vendors specifically the one that we've been dealing with but um they gave us a target date of October or November of this year where they would be going for
UL listing to get up a a possible a different substitute than what they're going to use for the gear now. So, I'm not sure if that answers your question, but yeah, it does. Thank you. Sure. Okay. We're also looking to replace our
current one set of our current extrication equipment. This is more commonly known as sort of the jaws of life. Uh the current piece of equipment is 8 to 10 years old. It's battery operated and has been causing some issues for us recently. Uh so that's a
$29,000 investment. We have $25,000 budgeted for the EMS grant mat matches. Um the fire department is excellent at securing EMS grants and a number of grants actually. And when these come in, typically there'll be a match component to it and this allows us to just be quicker and more nimble in responding to
those grants. And we also like to replace the uh oven and stove at fire station one. If you recall last year, we replaced the one at fire station 2. Uh, and that's an $8,000 investment. And I I was told by chief camp that the firefighters are happy with that investment. So, oh my god, they'd like
to continue. Okay. We are now moving on to uh again use of CIT for IT information technology. We are proposing to install a new fiber connection from the uh what will be the new utilities building to the new EOC.
Uh as well as replace an existing fiber connection between city hall and the public works administration building across the street which is is old and brittle. Those two items add up to uh $79,000. We also looking to augment what we programmed in capital last year for the
telephone system replacement. We we programmed $75,000. Uh Sally's been doing great work getting quotes from vendors and we realize that we need to add a little bit more money for that to work. The pricing is coming in a bit higher. So we're asking for $17,000 to make up the difference. We
have $14,000 budgeted here for Starlink, which is the satellite Wi-Fi system. Uh but that was also requested in the state hurricane request. So depending on how what happens there, this may change. in public works. Uh we are proposing to
use CIT dollars to continue the renovations. This is a regular program now for the city. Uh renovating uh city hall. Uh we are looking for potentially to renovate the u the city attorney and clerk's office. We had staff changes there now. Opportunity to open that
space up, provide actually some more egress options, perhaps even add some um conference room space, which is kind of that kind of it is very definitely needed at city hall. Um that would be and we're also looking potentially to renovate the IT suite. So it is going to
be moving to the new Whiteway facility at the end of fiscal 26. So we're going to we're looking at all those spaces and potentially doing renovations to one or more of those of those in the next coming budget. We're also looking to install an interactive welcome screen. When you
come into city hall today, the first thing you see is the kiosk, the payment kiosk. As council knows, we are renovating going to renovate utility building office, get rid of the wall, open it up, make it a more welcoming area for the public. And in doing that, we're going to take the kiosk out and
put it actually into the UB area. Um, what I'd like to do, if the council agrees, is install an interactive large interactive welcome screen that can be touchscreen that people can use to find whoever they need to and staff, get information about the city. a much more just interesting and appealing entry
point to the city than what we have there today. And that would be $5,000. Vice Mayor, can you when you're done with this, I have a question on the previous slide? Sure. I can go back on the information on number two, the telephone system. Have we installed that
yet? The the 75,000? No, we have not. Have we encumbered it? No. No, we still we're actually going to go out. So, we've been what what we've been doing is we've been having demos with different vendors and we've been getting some sort of initial price quotes and that's how we come to the conclusion that we need a
little bit more money to make it happen. We have not pulled a trigger on any company yet. Well, I guess my question should that's the the 17,000 really be 95,000? Yes. 93? Yes. Be right 92 I think it is. Yeah. Okay. All right. I mean because it's we we're we got to
flush that through to this year so that we got to bring the whole thing over. So it's not really 17. That's really a night. Okay. Correct. This is just the case. Okay. Make sure wasn't missing something. That's all. Okay. U the next item here for CIT is is this is a bit of a unique uh item for
us. So, as the council's aware, this year has been a tough year for water and sewer infrastructure. Uh we've had a lot of use of reserve. we've been trying to address largely because of the fowler issue, but there have been other instances we've had water main breaks
also related to hurricane Milton, a lot of those. So, this this fund is has taken uh quite a hit. Um Mr. Ingram in an effort to find ways to buffer the fund from, you know, potential impacts which would lead to rate increases. He's
trying to look out for the users. He suggested adding this to CIT. we historically have not added water and sewer infrastructure to CIT. Uh in his research, he finds that the county does it. U so he's we have a certain comfort level that because the
county does it and they're the largest collector of CIT that we can do it as well. Again, this is just a way to insulate the rate. Um it is different. We have the CIT dollars for sure. So this, you know, the CIT dollars, we can do this, but I just wanted you to understand that that's what we're trying
to do here. So the two projects here, one is the U on North Queensway between North Queensway and Fowler, there's actually an 8 in gravity main that goes between two houses. That gravity man, we found it to be tuberculated. So there's some congestion in the pipes, if you
will, and uh rather than replace it, we feel that we might be able to isolate that area, the worst tuberculated area, cut that out and put in a smaller section of pipe. uh that would be for $400,000 worth instead of replacing an entire line which would be a much more
expensive endeavor. So that's what we're looking to do. Um we're also looking to upgrade our SCADA system. So SCADA is the computer system, if you will, or the software that's used to run all our lift stations. And so we have five stations.
Uh we need to upgrade all five. So it's $20,000 per per station. That's $100,000. This is a critical element because SCADA is your lifeblood of of of those stations. And so if you lose SCADA, you're in trouble. Uh so we want to make sure we have the latest version uh in place.
So Mr. be I I know we're going to have more discussion about this because we don't know everything yet that we need to know, but I I I'm anxious to have more discussion about that because that's good in preserving our enterprise
fund, but it's also taken a half a million dollars of our CRT that we would be programming on other projects. And so I I would want to see some modeling of how much money are we actually saving the
consumer on that bill because you know if we're saving them a very small amount every month um off of an enterprise fund and we're taking a half a million dollars at least away from our CIT that
is usually programmed for other things. I mean that's not luxury money. That's stuff that we need for other stuff. So I I am anxious to have some discussion about that when we have more information. So absolutely. Yes. I do I I have a question just for procedure.
So if I when can when should we ask questions because I have questions like going back to the beginning but I I don't want to stop the flow. So, when would be a good time to like, you know,
stop a stopping point to go through work best for you? I think if you allow me to finish the presentation because we haven't even gotten to the water and wastewater fund yet, so you'll probably have a more comprehensive understanding of everything at that point. Well, it's not because my questions aren't necessarily just about this, but just
other But I can go back and answer anything, but if I think if you'd if you'd allow me to finish, that might be best. Okay. Okay. Thank you. The uh next item is the uh storm water master plan which we discussed last week. Uh $200,000 program for that
through CIT funds. Total proposed usage of CIT in the fiscal year 26 budget based upon what we discussed here today is $2,259,588. uh in terms of our balances. So this is sort of what's left over from CIT, sort of the reserves that are left over after
expenditures. At the end of fiscal year 25, the current fiscal year, we anticipate the CIT fund balance would be about $2.4 million. At the end of fiscal year 26, based upon what we're presenting here today, we anticipate it be about $1.8 million.
Now, we're going to move on to the uses of unassigned fund balance. Just want to remind uh the community that unassigned fund balance here the way this council has programmed it is it's very purposeful. Uh we want to make sure that we have good targets, good reserves, not
only for emergencies but also for projects and other investment that's needed to help strengthen our city. First item under unassigned fund balance is in legislative which is the document management system for $50,000. We're also proposing to acquire a new um
council chambers playback server. So the playback server is what generates the broadcast out to the uh to the community from the council here. And it's been unstable lately. There's been some issues that Brian Hill has identified. And so we we think that that server is coming to the end of its useful life. So
we'd like to replace that. We have some more investment in recreation through unassigned fund balance. Uh we are looking to replace the uh 15 horsepower pool pump. The pool pump is uh the motor it's at its end of
its 10-year life. Uh we're also looking to replace one of the pool heaters. We have uh three heaters. We basically try and replace one per year. So every third year we have, you know, everybody's cycled out. That's $5,200. We are looking to acquire a uh water
fountain with with a bottle filling station for the playground at the family rec center for $6,500 to replace an older water fountain that's there. We'd like to also replace the treadmills, the um five treadmills that are in the family rec center. They are from they
date back to 2017. So the average life you'd expect is 5 to 8 years. So they're at the outside of that already. They're and they get a lot of use. And uh we are going to acquire with your authorization a floor burnisher for $5,500. This is a machine to make sure that the floors
stay not only clean but we extend the life of the floors at the facility. In public works in terms of unassigned fund balance uh we are recommending the acquisition of a scissor lift pictured in the slide there or some version of it pictured in the like this one pictured for $20,000.
a tool kat which is at the top left there. You see that? That's that's what tool kat would look like for $100,000. Looking to also get a trail mounted ditch witch uh to help us basically vac and clean out our our different pipes that we have here in the in the
underground infrastructure. Also looking potentially to acquire a street sweeper for 400,000. So I have an asterisk there because currently and for many years we've operated under a service contract for street sweeping. the street sweeping contract has increasingly gotten to the point that I
think now we're in the $90,000 range per year that we're paying for for street sweeping. So, it it begs the question now, does it make more sense for us to look to acquire our own street sweeper? Because if we do, we'd also be able to use it for more things than we currently do. Currently, we have it for a regular
program. They come out um I believe it's twice a month. Is that correct? Yeah, twice a month. if we had it, of course, for example, if there are car crashes and things like that, we can go out and sweep some of that debris and things like that. Um, but the reason it's it's asterisk
here is because we'd still like to test the marketplace. We've been operating under an existing service contract for a while now. We're going to come out of that. We'd like to issue a bid uh and see what type of pricing we get in. If the pricing comes in and it makes more sense, if you look at cost benefit, to stay with a service contract, then
that's what we'll do. Uh but if that pricing comes in and it's it's high and it makes more sense to do this, we'd we'd likely end up doing this. Um just to be clear, the acquisition of Street Seeper, there's yes, there's a capital element to it, but there'd be a staffing
element to it, not in fiscal 26, but in fiscal 27 because this has a long lead time. So if you said yes that this makes sense, put an order as of October one and then it'd still be probably the end of the fiscal year before we'd get the vehicle and in 27 we'd have to staff it. So and that's something we take all that calculus in in terms of making a
recommendation to council as to whether it makes sense to go with that or service contract. Sandbag machine here for 60,000 also has an asterisk because uh again this isn't our request to the state. So we're hoping that we don't won't actually have to purchase this through the uh
unassigned fund balance. And finally, we're asking for a sickle bar mower attachment for $12,000. This is for largely for park work. In community development, we are seeking to replace a current uh 2007 Ford F-150
with 93,000 mi. This vehicle uh would be used for our planning and administration staff. So, when they go out in the field for site plan verification, things like that, this is the vehicle they would use. Uh, this is a much more economical vehicle than a Ford F-150. So, it's $30,000 for a Ford Escape is what we're
proposing. Last year, we had uh pretty good success uh with a sort of pilot intern program. We'd like to do that again this year if council will allow us to. Um, again, programming in the same amount, $55,000. Uh, we assigned six interns to engineering, community development,
finance, marketing, and human resources last year. Um and again looking to do the same moving forward. So based on those uses um we're in terms of undeigned fund balance. Let me just go back a second here. The the ratio target. So it used to be that we had a
target of 20%. That would be the amount that you'd have in reserve relative to your operating budget. Last year, as you'll remember, uh we felt uh confident enough that we could increase that target and move it up to 25%. And that's where we are today. So, we're at 25% or
better is our target. Based upon um expenses projected for the current fiscal year at year end, we anticipate we'll still be at 31.2% as a ratio. And in 26, based on the expenses I've outlined here today in the presentation, we'd still be at 28.7% in
terms of the ratio. So again, we're still exceeding that target. Now want to move on to community development block grant funded projects. So CDBG as it's more commonly known is a federal funding mechanism for different things. You can um some communities use
it for public facilities like we do, infrastructure, some use it for housing, uh economic development, etc. It is restricted to certain census tracks. Historically, it has been, although there's conversation about changing their model, but for now, we're we still base it on census tracks that were
identified many years ago. So, in our community, all of this funding is the only place we can use it is is west of 56th Street. Um, and so that's what we've done. And here, what we've primarily almost entirely done is use it for our infrastructure. So, next year in
in fiscal 26, we're proposing to do the water main design and construction on North 55th Street. This would be between the cross streets of Mission Hills and 98th. 50,000 for design, 300,000 for construction. Moving on now to the street improvement
fund. Uh fund 130. So fund 130 uh historically the street improvement fund we have put in not only the these revenue streams you see on this slide which are mostly gas tax related we've also put in impact fees um
but for a number of reasons it it we felt that it it needed to be split out. So this year we're actually splitting it out. So, what we're talking about here, fund 130, street improvement, is just going to be the items that are funded again by what you see on the screen here. Um, largely maintenance items. The
mobility, we created a new mobility fund that'll be funded by the mobility impact fees and those are for growth and capacity. Uh, so it's a little different animal. So, we'll talk about that shortly. So, in fund 130, uh what we are proposing is $150,000 to to do storm
water retention pond rehab. Uh $150,000 to acquire two additional storm water bypass pumps, $200,000 to do storm water pipelining. This is a new item. We not historically in the past have not done storm water pipelining, but lessons learned from
Milton. It's one of the things that right now we're going to be videoing a lot of our storm water infrastructure and trying to get a proactive program. So, we're trying to put some dollars in here to allow us to start lining those those pipes. And then on Brentwood Drive in South Hills, if you'll remember just
a few months ago, you authorized the design of a storm water improvement in that area. This would be for the actual construction of that improvement, $750,000. We are also in terms of sidewalk infrastructure programming $40,000 for repairs and rehab of existing sidewalks,
ramps, and curbs. We are uh budgeting $270,000 for construction of longer lengths of panel. If if it's just one panel, typically we consider that just a minor repair, but if it's a longer length of sidewalk panel, uh we program it here for $270,000.
We're also looking to rehab the sidewalk in South Berling game. For council members that are familiar with this area, there's a sidewalk that doesn't really meet ADA. It's being impacted by a number of trees. Um, we want to save the trees. So, it's likely we may end up doing some sort of like boardwalk to
make the sidewalk ADA compatible and get around these trees potentially. So, we're looking at that and that's $50,000 budgeted. We are also recommending that we acquire a grinder machine for $60,000. Typically today, if we identify sidewalks with issues that they have heaves and we need to grind down the
edges, we have to bring a contractor in for that. And there's a lot of that in our community because as mentioned at the last council, we're a tree city. Well, that comes with all the roots, the root intrusion to the sidewalk infrastructure. So, if we have the grinder machine ourselves, Mr. Warren feels that we can be much more responsive and get out there and do a
lot of that work uh without having to rely on outside contractors. Mr. B, a few years ago we upped we increased the budget for sidewalk maintenance and rehabilitation from if I remember right
50,000 to 250,000 because we had a lot of sidewalks being pushed up. this $40,000 number is is that the same account? Are we reducing from $250,000 to 40,000 or is this another Well, sure.
Good question. So, as I mentioned at the outset, we created a mobility fund. So, we've added some dollars to the mobility fund for new sidewalk construction to pick up gaps in sidewalks. So, we've moved some of these dollars around. So, this this number here actually where you saw the difference was on the uh the 270
number. It was larger before. We moved those dollars into another slide which I'll show you shortly. Okay. The reason I ask is we were very intentional about increasing because there's a lot of sidewalks in the city that are pushing up. In fact, we're still not and doing
as aggressive as I'd like to do in terms of and I know that part of the reason is that our engineering staff's waiting to get enough different segments that they bid a bigger project and we save money by doing it that way. But there's a lot of places I just want to make sure we're
not reducing funding for that. No, no. And in fact, I think one of the things that Mr. Warrenfelts has is has been talking to me about is he's been hiring staff uh and in terms of hiring some of the people he's got people with concrete experience as well. So, he's he's actually trying to get us to do more of
this ourselves so we don't run into the issue of having to wait several months to organize all the jobs for a contractor. Ideally what we'd like to do is if we'd like to get first of all inventory of all the sidewalk issues in the city and risk management's working on that actually with with public works
get to a point we have the inventory and then just start parsing it out you know start basically going around the city in a very you know coherent fashion and fixing these sidewalks. Okay. Um right now we're still being largely reactive but even when we're reactive we still
have to wait for the contractor and all that. So we'd like to get away from that. We'd like to do this and get it done as quickly as I just don't want to take our foot off the gas on that as well. Okay. In terms of street resurfacing in this fund, um, as you know, we have the certex from the state. So, two streets
that were on that state list, Mabel Place and West River Drive will be resurfaced in the upcoming fiscal year and that's about a million and a half dollars. And then uh we are also proposing to add to that uh for some nonertex uh use of funds to repave
Kingidge Drive, Brentwood Drive, and Sunnyside Road for a million and a half. Want to put a caveat out here. The non-sert tax million and a half is not sustainable. Like we won't be doing a million and a half every year. Um but we're trying to do as much as we possibly can get ahead of it. Uh next
year what you'll likely see is less on the city side, but we'll still do probably a million and a half anyway because we'll have SE tax dollars to do the the streets that were still on that original list. We're also proposing to do the uh complete street construction. You
approved the design of complete streets for Sunnyside Road. The actual construction we're budgeting at $500,000. looking to replace street signs for 25,000, pavement markings for 25,000, and acquire an asphalt trailer for 30,000. The asphalt trailer is uh again
to be efficient. We talked about that quite a lot today. Uh currently today, there's not a real good system we have. If we have to go out and fix potholes, uh it's something that's basically being jerryrigged together. This would allow us to do this in a much better fashion, actually have the the right material with us, enough of it so that we can
respond and do the work in a in a quicker fashion. So, taking all those projects into account, we estimate that the year-end balance uh left over in fund 130, the street improvement fund, will be u a little over $1.4 million.
Now, we're going to be talking about the mobility fee fund, which is the new fund that's split off of that street improvement fund. Again, this is a fund that's uh it is the dollars for this come from impact fees. So they need to be used again for adding capacity, new growth, etc. So um here we are
programming $125,000 for the second phase of the Front Cliff Avenue sidewalk construction. This will go from Glenn Arvin to the western edge of the Builtmore Park. We're also programming in $50,000 which we took from that street improvement number I just mentioned. Uh $50,000 for additional new
construction again for new segments. If we find there's missing segments of of sidewalk in certain places, we'll build those and those would be funded through impact fees. Now, moving on to the tax increment fund. This is through the CRA.
So, Riverside Park, um, as we've touched upon last recently, the Riverside Park project, originally when it was contemplated, uh, before anyone did any real math, it was we we were thinking it would probably be about a $5 million project. We put in $3.4 million in the
budget last year for construction, 3 million from unassigned fund balance, $400,000 from the tiff. Um, Mr. Langfield and I are working through, we've got some updated budget numbers we're trying to work through. We've we've been meeting to understand things that we might be able to move around,
things we can acquire versus acquiring through the project, things like that to reduce the number. The number is higher than $5 million. I'll be very frank. And we're finalizing that. We're going to come back to you in July um at some point in July with those new numbers. Uh after we've gone through and trying to get to the point that it's a little
bit more palatable for for us to handle. But knowing that knowing that the number will be higher than 3.4, four. Uh what we are recommending here is to use some of the surplus. We anticipate again we'll have surplus in our CRA in the tiff after we pay our debt service this year. So like last year we put in
400,000. We're recommending that we do an additional 400,000 this year to augment that park budget. Now let's move on. Water and wastewater. So the water and wastewater funds are organized by uh 400 numbers. Uh so I
want to just make sure that we all understand that first because it it can be confusing. So fund 410 is the uh maintenance fund basically for the water distribution sewer collection system. Uh that's where we have a lot of our personnel costs built into fund 410 and just regular maintenance equipment
items. Fund 430 is renewal and replacement which is the capital program for the water and wastewater fund. So dollars are taken from fund 410 basically put in here for capital. Fund 440 is the water improvement fund which is paid for through impact fees. So these when people get new connections,
new development, they pay an impact fee for water and impact fee for sewer. That's that goes into fund 440 and fund 450. And that has to be to augment the system. So adding growth, adding capacity to the system. Can I just quick
question? um what the funds that you're talking about right now beginning with this slide these are the funds that are generated I know you just talked about impact fees a little bit but generally speaking from the fees fund fund 410 and
fund 430 definitely from the user fees from the rates that the customers pay I just want to make sure that if anybody's watching that because we've switched off of like CIT funds or other types of revenue that this is part of the enterprise enterprise fund rates
generate a lot of the funding for what you're going to be talking correct. Yes, definitely for 410 and 430. Uh 440 and 450 are paid by development. So those are impact fees. So talking about fund 410, we have several items in here. Um we have we're
looking to invest $165,000 to replace uh reactor valves at the water treatment facility. Those valves right now have been been seizing up. we'd like to replace them. Um, we're proposing 266 $266,245
in an investment to convert our chlorination process. Currently, we chlorinate using gas. Um, Mr. Warrenfeltz, I think rightfully so, is not a big fan of that. It's a safety issue. We would like to chlorinate using liquid chlorine, which would require tanks and things like that, but we feel
that'd be safer for the plant and the neighborhood around the plant. So, that's what we'd like to move towards. We'd like to acquire a portable gen set uh and light tower for $25,000. Um as as we all know, we've been doing a lot of repairs, a lot of work overnight in the middle of storms, and having a a
gen set with a light tower is a very efficient way to make sure we keep our lift stations running. We uh would like to acquire a valve exerciser on a skid. And you actually see a picture there. It's on top of that pickup truck. So there are hundreds if
not thousands of valves throughout the city's system. Um and this this uh equipment allows us to when they say exercise the valves it means move the valves like get the valves open on a regular basis we should try and do that to make sure they don't seize up because if if they seize up when you need to get
to them and isolate a leak for example that's the last the worst time for that to happen. Um but they can be pretty hard particularly with the humidity in this area in Florida it can be tough to open some of these valves by hand. is usually a a valve key which is maybe 6 foot long and you're trying to turn
that. It's uh even Mr. Warrenfeltz who's been described as majestic has has a tough time with that. Um so this piece of equipment I think would be essential to keep up with our system. Uh and that's $89,695. We would need to acquire the utility
truck on which to put this this equipment and that would be $100,000 for a Ford F550. Uh we seeking to uh invest $80,000 for a generator for well number 11. We are trying to keep all our infrastructure on generator, have a backup generator. This
is one that doesn't have one at this point. And we are uh seeking to acquire a generation generator trailer for $15,000 so that we can move generators around. Usually we do that pre and posttorm to just station things in the
right places as redundancies. Now moving on to fund 430. Again, this is the capital side. Again, supported by user fees for the water and sewer fund. Terrace Oaks is a neighborhood off of Davis Road. Uh it has a a force main that is actually running at far too much
pressure. Uh we'd be looking to change the pipe size there to reduce the the pressure. Um this would be a safety concern for for the system. That's $100,000 to design and permit that. uh on Montrose Avenue. We're looking to replace the gravity main for $500,000
for lift station SB. So, lift station SB is one of our main lift stations to take basically the the sewage and send it down to the the city of Tampa. Uh we have been making major upgrades to our lift station. So, you remember there's other lift stations that passed recently we've done this for. This would be
basically be a rebuild of lift station SB. So, all the components that are on the surface, the buildings, the pumps, the generator, the fuel tank, electrical system, driveways, the building, that's everything will get rehabbed. Um, and that would be $2 million for that construction. Um, we also have a lift
station, Tupelo South, not to be confused with Tupelo North, which you've we've budgeted recently. Tupelo South, looking to design and permit that lift station rehab for $150,000. And then we have a small lift station on on Pyramid which is uh uh only really
serves four homes. It's very small. So we can we can do the not only the design but the construction for $150,000 is what we've programmed. Now fund 440 again this is supported by impact fees. Uh we have an I hydrant program which is a telemetry program.
So, we have uh telemetry equipment on our fire hydrants that registers the differences in pressure, for example, in the water system. And it's a great program. And this would be year four of a 5-year plan. And what that allows us to do is we'll get the the staff at
utilities will actually get on their phones either a call or a text basically from the system indicating that there something's happened. The pressure is dropping in this particular hydrant or there'll be a series of hydrants where it might be dropping. So that gives us an understanding is there's probably a leak somewhere. Something's happened. So
it allows us to get ahead of that in many instances. So progressively, like I said, this would be year four. By year five, we should have all the hydrants set up with this system. Uh but we found it to be incredibly helpful thus far. It's not foolproof yet because we don't have everything set up on it yet, but we will get there through this uh through
this plan. In 450, again, sewer improvement. Now, this is also impact fee funded. We're looking to acquire a pump truck for $260,000. Currently, the city has a vac. You've seen it around. It gets a lot of work. Uh we use it for everything. And the the
issue with the vac truck is we use it for wastewater a lot for wastewater recently, but we also use it for storm water. You can't just go from one issue to another. You have to des sanitize the truck and do all that. And there's only one vehicle. So, we feel that this is a critical investment here to get a pump
truck here that we can basically dedicate to the sewer system um and have it work for us. So, that would be $260,000. On Davis Road, uh there's an issue that's was identified in a previous master plan. There's a 12-in force main
that runs along Davis Road between Temple Terrace Highway and Harney Road. It was constructed in 1991. It has about 5 years left of useful life. So, uh, we'd like to design a replacement and that's $150,000 in the, uh, 410. This is the user
supported fund, uh, where our personnel is, we are making a request for an additional meter technician to troubleshoot and install meters and identify and replace dead meters uh, moving forward. And that would be $66,000 in wages and benefits combined. That gets us now to talking about the
rate. So, as I mentioned early on today, uh we've had a lot of impacts on the fund this year particularly. Um I imagine there'll be more because we have uh we have new staff, new set of eyes looking at our infrastructure. We're trying to be proactive, identify issues before they get out of hand. So, we'll
probably be bringing things to the council over the next several years. As I mentioned, we're also still reviewing the 5-year capital plan, so we don't have the final number there. What I can tell you today is that the rate is expected to be a minimum of 5%, which was the recommendation last year's
proform that it be 5%. Uh before we found out a lot of the stuff we've had, issues we've had recently. So, that'll be the minimum. Um again, once we go through the 5-year CIP over the next couple of weeks, we'll have a better idea and when we come back to you on July 8th, we'll have a real number to propose to you.
Moving on to the sanitation fund. So the sanitation fund, as we've talked about here in these chambers, it's getting stronger under Mr. Warrenfeltz and Mr. Munos's leadership. Um unlike in years past where we didn't have any
financial wherewithal to acquire vehicles and so we've had vehicles that are ancient and running out there, you know, basically all bandated up. We've been making investments. We've acquired three trucks actually in the last year and a half or so. And we need to continue that investment because if the truck goes down, we don't have capacity
to get to our customers. And we have that capacity now, that financial capacity because of the great work of adding new accounts and things like that. Amazon, all that has helped. So in this budget, we are proposing to acquire two residential reload sanitation trucks. They would replace a truck that
dates back to 2006 that has been largely inoperable for about 3 years at this point. There's a part that no one makes. We tried to fabricate it in the shop. we cannot get it right to to work. Um, so this truck has been a problem for us. We'd like to replace it. We'd also like
to replace a 2011 truck with 105,000 mi, which we currently use, but and it's been a workhorse for us, but it's having more and more issues. So, we'd like to replace those two vehicles, and that would be $600,000. In terms of personnel, because now we're running pretty much full-time, seven
days a week with all the accounts, we're generating more revenue. Um, we would like to add a sanitation driver as well as two maintenance attendants. Typically on for maintenance attendants in the past, what we've done is use temps. Uh, we found that the temps, not all of
them, I don't want to make a generalization, but a lot of the temps unfortunately haven't been as reliable. Um, and we feel we we'd like to use we'd like to get our own staff here, get our own internal maintenance attendants because that helps us with succession planning also. You have people that come
in, they learn the they learn the trade. if you will, they can work their way up to drivers and things like that in the future if we need them so that people have more scales and we can move them around from one operation to the other. That would uh these two these three positions would add about $173,292
in total wages and benefits to the fund. So looking at that all all in uh we are proposing a 5% rate increase. This was in line with what was in the in the proform last year. want to note that to the uh the reserve ratio you all know in the reserve ratio it should be 25% in
our funds and sanitation back in fiscal 24 that reserve ratio was 9% it was in single digits and I think if all of us were wondering like how are we ever going to get out of that situation and thanks to the great work that's been done as I mentioned that reserve ratio is now at 17% so that's a tremendous you
know improvement we're not quite there at 25% yet but we're getting there um so I want to acknowledge the great work that's been Uh again, thanks to that work and the addition of the accounts, we feel like we're comfortable that we can finally invest in the things we need to invest
in. The fleet fund. The fleet fund is an internal fund. There aren't any outside users to the fleet fund, just internal users. Departments that have vehicles uh basically pay an overhead, if you will, to the fleet fund, uh which is how it gets its its revenue. Uh in fleet, the
one capital project we have this year are two fuel trailers, but these were included in the in the request to the state. So again, this may or may not show up here. Uh and those were for $70,000 for two of them. The building fund. So the building fund
was a creation uh of from two fiscal years ago at this point. And this is a state statute requires us to separate the out the costs of the of what it costs to do building inspections. The reason that was done, I would imagine, is because there were people in the state who probably felt some communities were perhaps gouging, you
know, the development community in terms of revenues. That is not the case with our community. You're going to see that unfortunately on our side, we have the opposite problem, which is uh it's it's not self-sufficient. Um, and so before it was in the general fund, it would have been just part of all the other personnel costs, but now it's split out.
So, you can see that very clearly. So in the building fund we in 26 we programming $767,897 in total expenditures that's everything all in personnel equipment etc. Uh program revenues this would be revenues
from permits largely from permits $444,500 in total revenues which leaves us with a difference of $323,397 which is funded which will have to be funded from the general fund. There are no additional FTEEs proposed in the
building fund. And that leads us to the last slide, just next steps. Uh, as I mentioned already, we're going to be reviewing the 5-year CIP for water and wastewater. Some of the capital projects uh presented may change, might be deleted. We might have to add things. Anything that we change, we'll bring to your
attention at the next workshop. And the proposed final rate for water and wastewater, we'll also have that information at that next workshop for the council. And that's u all I have. Happy to take any questions. Thank you, Mr. Mayu. We'll start down here this time. Council member Kravitz. I think Council Member Fernandez had a few
questions from earlier, so I'm happy to give the floor to her for now. I'll come back around to my questions after. Vice Mayor, um I got I have several questions. Um going back to the educational program on the
uh on the the police the public safety building, can we use CIT funds for that? Yes. It's It's part of the police building project. So So just bury it in there. Yes. All right. I want to make sure it
wasn't come back and say no. No, you can't do that. Um uh but we answered the question about the bunker gear. Um talked about the telephone system. Um just just as a pragmatic issue, there's
an awful lot of stuff in here. What's what's the actual prognostication the ability to get it all done? I mean, if if realistically it's it's it's going to be a tough one. Well, there's there's definitely I there
there's if you look at the budget, if you a lot of this is equipment acquisition. Yeah. So, the equipment acquis acquisition. I think we're good. Those are simpler to get done. I mean, we put the orders in. If council approves it, we put the orders in. We Some things have lead time, but we're pretty good about
picking up those pieces of equipment as quickly as possible. Uh, I want to really compliment uh Carl, Mr. Langfeld, and his shop. They have a lot of this, you know, a lot of the budget was was leisure services and parks and wreck, and they're fantastic. As soon as October one rolls around, they've got
their orders in and they're moving and getting stuff done. um projects sometimes, you know, if you have projects, that's that's where it gets a little tricky because you you're thinking it's going to go a certain way and then you get more detail and sometimes they'll create some delays and things like that. But I think for the most part, what we present here today,
we'll be able to do the police vehicles. Um we'll be able to put the orders in. There are lead time with the police vehicles. Uh that's the reason why we still have the old white vehicles out in the parking lot, you know, because we're still waiting on some of those things to turn over. It's not so much the supply chain issues as that we experienced
several years ago. Now it's more of a um getting it getting those vehicles in getting them um to be not detailed have the lights and the sirens and everything put on I'm not so much worried about the equipment. Yeah, the equipment is going to sign a PO and you you're you're off to the races. You can do that provided
you've got the staff and everybody and the people available to utilize the equipment. We don't want to just come in here and sit on the sit in the lot. I'm more more concerned about the actual physical projects, the the the street surfacing, the the the sewer relining and things of this
nature, the lift stations and and the gravity feeds. What what's what's our actual can we do it? Is it going to is it going to get done or even initiated in the next year? It should definitely be initiated. Uh Mr. Warren felts particularly with a lot of those
projects you've been talking about. I know with his team he's been emphasizing we need to move. We need to get these things done. Um and uh that's it's an improved process over what we used to do I would think. Right. And u
there's a merit to doing things in a very sort of meticulous way and waiting for example as the mayor noted before everything to line up just right and and go out. But that takes in my estimation too long. I mean, we we got to get some things done. We got to get some stuff in the ground. Mr. Warren Phelis and I are
in the same mindset regarding that. So, we our plan is to move full steam ahead and and start doing these projects as soon as we can. Doesn't mean that we get everything done, but we'd like to get this stuff started and and get it get it into the ground. I know. I've been
asking when we going to turn dirt on on White and it's, you know, for the last three years and it's just close. That one is It's almost happened. Almost. We're almost there. We're almost there. you know, and I don't want to I don't want to encumber a budget that that there's no hope on this projects, some of these projects being even initiated.
I mean, they're they're lofty and they're they're they're good goals to achieve and so forth. But you can make your hole so deep you never get out of it type thing. That that's my biggest concern at this point. And I'm sure I'll have other questions, but that's all I got for right now. Council member Ch.
Yeah. Thank you. All right. Earlier you mentioned uh u $500,000 of the uh CIT money to fund some uh water sewer. I don't know exactly the fund that we talked about maybe how much the rate increase would be to cover that. You
also mentioned that uh we're funding um c uh projects in the unassigned fund balance. Those projects funded in the unassigned fund balance that's hard for me to say. Uh, are any of those CIT eligible?
So, if we didn't spend the 500,000 of CIT on the water sewer, could we fund any of those unassigned fund ballot projects? Uh, you don't have to answer that today, but yes, some would for sure. I mean, there's there's a number of projects that are for the family
right complex that are unassigned fund balance, and easily those could be moved to CIT if we if we needed to, for example. Those are the the easiest ones for me to give you an answer on. Okay. Thank you. That's all. Council member Fernandez. So, can you describe
uh with the community investment tax? Is there a uh is there a deadline that those funds need to be spent? Are they allowed to roll over? Uh you know, what's what are the parameters that we have? Like ARPA has a deadline
obviously. So, can you just describe that? So, the community investment tax um thankfully it was renewed for an additional 15-year term. So, there is no limitation as far as I can tell and Mr. Ingram's nodding. So, that's correct. Um it we we have those dollars. In fact, we
have the dollars and if we have uh we budget that chart I showed you at the very beginning that has the increase, that's the budgeted amount. Um many times we get more than that in fact. So, so if we get more than that and it exceeds the amount that we actually programmed in for for equipment or if we can't get all the equipment or whatever
it is, there's a fund balance which I noted that we've been carrying. So, um we don't have any concerns whatsoever about timing in terms of any regulatory agencies. We we have the funds and it's until 2041 at this point that we can continue to use those dollars. Okay. So,
um, when for the playground equipment specifically at River Hills, um, I was I was involved in creating that park and it was created for not necessarily for children with special needs, but it was the equipment was selected so that there
was um, it it's feasible for children of all abilities. So, it's equipment that anybody can use even and so so there's aspects of the park that are available regardless of your maybe your physical
limitations. So, it's not designed just to attract people. It's it's designed to be an inclusive park. And we talked about at that time that when we were replacing playground equipment throughout the city that we would try to
put equipment that's has accessibility not just so for example not just designing a a merrygoround that you that only very able-bodied children can ride but having some component that that
children who have other issues can still have access to the park. So, I just wanted to make sure that that was that you were aware that that was one of the thought processes behind basically not just that park in particular, but when
we're designing or replacing equipment at all our parks. Um, so we do have ARPA in this budget, ARPA funding, and we know so that this will be the last budget that basically has ARPA funding.
Correct. Yes, that is correct. The only thing that should be left for fiscal year 27 is just the recognition of the the last remaining revenue to cover the last remaining cost of the Whiteway Utility
Center. Everything else, the storm water projects, all those expenditures should be done. and we already have the money. We we just can't recognize it as revenue until we spend right on the project. So,
okay, pretty much uh so I have an regarding our water system for the distribution of water, the storm water system and the the sewer system. So we
have the three systems in the city and I would like to know what our process has been to evaluate the age of these systems and potentially in the past we've
and I mean this was farther past beyond this council a lot of I feel like a lot of maintenance was deferred and I want to so our system is aging obviously and we've seen a great demand for repairs etc. So I guess I want to
know do we have a plan process system to basically look at these these three systems as um an ongoing what we need to do to keep them in good repair and maintain them so that we don't
necessarily get caught in a time period 10 years from now where whole swaths of piping has to be replaced. And of course that's, you know, an astronomical cost. So, uh, I know that's not necessarily
part of what you presented spending wise, but I would like to know how how we plan to do that. So, Mr. Warren Felson, I actually, if I could ask, do you mind coming up? Sure.
So we we've talked about this in the in a lot actually over the last several months particularly with some of the issues we've had and we we've had money in the past to do certain things like line wastewater pipes and things like that. I don't I think m we both agree
that we haven't done it in the most scientific way possible. It's been largely reactive. I do agree absolutely with you council member that we need to find a way to do this in a more systematic fashion. In my mind we'd have a program. set set up and we'd look at a map of the city and we'd have areas and
we're going to say we're going to focus here, go here, go here, go here. Eventually, we get through the whole system. But Mr. Warren is more of an expert and some thoughts on on that. So, he should be able to share something with us. Yes, thank you. Um, so to
initially um there's been a lot of reactive um work as you can tell. Um, things pop up and it becomes an urgent fix. Um, in the restructuring that I'm currently working through for the utility plan, um, and and some staffing changes we made, we're looking at, you
know, adding programs to do more pipe cameraing, more looking to see what's what's out there. Um, we know like Knights Branch, um, that area over there with the last waterline break, that was the same one that occurred
twice. So, um, we know the infrastructure is aging. We just have to work through it. Okay. And then um for so when we when you come back
um so I I just have three more questions. So one is when you come back with the closer to final numbers for the particularly the enterprise funds where we'll be establishing a rate. Can you
include as part of your presentation the methodology that you use to establish the rates for both sanitation and water? Sure. Um and then have you factored in so some of this equipment like the the ancient garbage
truck that we know we we can't use anymore. Uh whatever equipment we're we are able to sell uh because we're replacing it with something. Have you factored in any of the potential revenue from equipment
sales to offset? M I don't think we have just yet. Uh we can look we'd have to we have to look at the some of this stuff is going to have far little value. Um but we can look at that. We'll have an answer for you between now and the next. And then for
the building fund, what do other jurisdictions do for their source of revenue? because I think it's important that our permit fees are consistent with what we need to charge but and and consistent with what maybe
some similar or nearby jurisdictions. We don't want to be excessive excessively different, but at the same time are are is city of Tampa funding their building fund out of general fund or are are they funding it all through
permit fees or do they have other funding sources? Um because it seems to me that that should be pretty close to zero a net zero or self-funded. it I don't know how Tampa if Tampa is at
a net zero or not. Um tell you my in my prior community we didn't have to break it out but just knowing it there's no possible way and we had a more vibrant development than we do here. Um so uh we have a fee study. It's being
done right now. We're doing an internal fee study. We're looking at our regional competitors, if you will, and we'll be presenting that to you at some point over the next couple of months to make some changes to the fee schedule for fiscal 26. That will help. Uh I don't
think it'll bridge the gap completely. Uh what we need is a lot more development in the community. I mean, we're eight square miles and we're we're largely built out. Um, so we're going to have to find places, you know, green
fields basically or or or fields where people are rebuilding renovations, redevelopment, um, that'll add building permit revenue to allow us to bridge that gap. And to be clear,
the two years ago, two two plus years ago, this would have just been in the general fund. It's a personnel cost like a lot of departments. We don't gauge the we don't do the uh uh you know netting out of cost versus you know the the the receipt for for other departments.
Typically we it's a service we provide. Um I as I mentioned here I think this was an effort by the legislature to show like are there communities that are getting you know revenue like 110% over their costs or or more more than than that. That's not our case. I would
imagine it's not the case for many communities. Um but we'll get you we'll get you some information about that and what some of our regional partners and they're if they're at net zero or how they're doing as well. All right. Thank you. Just a couple quick things. Um Mr. B I have is um the first one is and I
kind of mentioned it when we come back and talk about the proposed increases in the enterprise funds if we could model a couple different scenarios. Um I I don't know. This is the first time we've contemplated using CIT for that. So, I'm
I mean I applaud the innovative thinking. I'm just not I I'd like to see okay if we did 5% this is what we would spend from CIT. If we increased it 6% this is what we would spend from CIT. a couple different
scenarios and I don't I know you don't have all of that math done yet but when we come back I just trying to give you a heads up there'll be some discussion about what would happen if we did a 7% increase and what would that impact for
CIT so um that's number one number two and and uh Mr. Warfelds. This I I don't know anything about street sweepers other than when they go down my street. I only know what I've been told. But a little history there, at least what I've been told is when we got away from our
own in-house street sweeping and went to the contract, which I agree. I don't think anybody's ever been really thrilled with the level of service we get. Um, I mean, it's okay. I'm not, this isn't a reflection on the contractor. It's just we all wish we could get more street sweeping done,
but I've been told um since that happened, I was told anyway multiple times from staff, previous staff, that the street sweeping equipment is extremely high maintenance and has a very limited life cycle because there's so much moving parts and so many friction points and you know the brushes
and it just that that was one of the reasons I think we got away from it to begin with was it was just a a maintenance nightmare. here and the life cycle of the equipment just wasn't that long. So, I'm sure you know more about that than I do. I just wanted to give
you a little history on that. And if there's a better solution, I think everybody would welcome it because I don't think everybody's really been particularly in leaf season when you know the leaves are, you know, this is like we need a snow plow around here in leaf season. So, anyway, just a couple
that's it. Council member Travis, thanks. Um, thanks for surface surfacing so many issues. I always like seeing what people are finding interesting. So, um I'll go through the questions as quickly as I can. So, the document management system I saw was budgeted at 50,000 now. Previously, I think it was
76,000. Yeah. So, it's it's 50,000 in capital. That's the ex that's basically the cost to install it to implement it. We have 25,000 in the general fund. No problem. Okay. Next one is um you mentioned I believe that the street sweeper was out twice a month. So, I just want to be
clear. It's not that it has 6% utilization and and that it's like only out on two days per month. It's doing different things throughout the month or how but only two days per month per street or how does that work? Uh good question, Mr. Orfield. Can you answer that?
So the the way the contract set up is they c there's 12 se 12 sections of the city that they cycle through. So, they are tasked with coming through and doing so many sections each time they're here in the city. Um, and obviously as that sounds, they they move. There's two
sweepers that come in, they they go at the max speed that the trucks will allow them, and then they're gone. So, um, there's two days a month they come through, they hit the entire city in every section. But, you know, it's the it's the quality of what we get on the back side of that. It's not terrible. It
just takes um you know it takes somebody getting mulch to put their mulch at the edge of the street and then they'll swerve and then they don't come back, right? So that still stays there. Leaf piles in the street, they they will go through some of it but they won't go through all of it. So it's just a I mean So So it sounds like it is it is correct
that they're only out two times a month. So would we be buying a $400,000 piece of equipment that's only going to be used twice a month then? Or No, no. if it's if if we own the equipment, we have the ability to to make it last longer, right? So, we would we we the city does
not have the time that they put into it to do the entire city in two days, right? So, this machine would run four to five days a week and it would be continuously moving and and it does have the flexibility. Um, you know, accidents or, you know, we have a rain event and a
sediment wash out in the road, we can, you know, pull that tool out of the toolbox and go out there and and fix things. water man breaks in the middle of the night, we let sediment behind. The next day we come back. If it rains overnight, we lose most of that into the storm water pipes, which creates a problem down the road. So, so it sounds like the overall goal is to buy the
equipment. Whereas we only have two days a week, uh, two days a month on the other one, this one will be out more frequently, so the level of service will be higher. Absolutely. I mean, great. Yes. Um, next question I have probably to you honestly. Um, the generator number 11, which generator is that? Do
you happen to know? Generator number 11. No, no, it's well 11. Sorry. Uh, well number 11. Yeah. Which which one was that? Excuse me. Thank you. Well, 11 doesn't have one. I thought you said I know that there is no well there. I'm curious where that will be placed when
it is acquired. That's my point. What part? Oh, the generator. Yes, sir. The there was either a well or a generator number 11 which is going to be procured. I was just curious in what part of the city that's going to be put in. I believe that's Sunny Dale if I
remember correctly. Sunnydale. Um, I'll verify that. Next one is about the Lightfoot generator. I've heard that it was $80,000 to replace. Um, do you happen to know um what the age of that generator is and why maintenance or some
repair wouldn't be able to extend its lifespan? Is there something? Um, I did have the age of that. Um, is it at end of life? Like that's that's the point. No. So I we we'll get that. But I don't believe that generator is that old. But that generator has been problematic for probably Carl.
Yeah. 5 years maybe more. Maybe maybe you should come out. Carl, you probably know more about that generator than the rest of us. Good morning, council members. Carl Lang, leisure services director. Um, the generator at Lightfoot was installed.
That's probably James, during your tenure, probably in the mid 2010s, probably 2015, 2016 in in that neighborhood. Uh there was natural gas that was plumbed to the Lightfoot Center specifically to operate that generator
to be able to utilize the Lightfoot Center as a as a comfort station, as a shelter area um during storm events. the when the generator was was first put in place. Um it it it also came with um a a a a
service cycle where once a month that that generator would turn on and turn off and and and operate and then public works managed the uh regular service of that generator. Despite all those things happening, that generator at that
location, for reasons beyond my pay scale and and knowledge base, never functioned properly. Um the I I feel that the city took all of the right steps to make sure that we had
a properly functioning generator in that location. Whether it was it was a a lemon of a generator that we ended up with or uh a poor design from the manufacturer that we end that we ended up with. And this was something that
that it's not something that we use every day. So the the the fact that it that it that it failed to operate when we needed it to operate was something that would come up once
every two years, once every 3 years, and holy smokes, now this thing doesn't work. Um despite the fact that we went through the preventative maintenance steps, despite the the fact that we went through the routine starts and stops of it that it did did so automatically when we needed it, which was few and far
between. It it it failed to operate. So, um, I got it. You know, again, I that I think that's the best way that I can describe it. That's fine. I I I didn't want to go in that direction. I was just curious if if it's only a 9-year-old generator, a commercial generator like that should have some resale value. So, I was wondering, you know, to piggy back
on the other question, presumably there's some some plan to capture the value there if we sell a 9-year-old generator. I hope. Yeah. Well, it looks like it's it corrected me, so it looks like it's it's older than 9 years old, but we we'll check the resale value. Oh, okay. All right. Great. Um, next point
is, uh, so on road resurfacing, I was just curious, are the roads that were in that slide the only roads that will be resurfaced? Those are the roads, correct? Those are the roads right now that we are planning on resurfacing in fiscal 26. Okay. So, I'm a little surprised because Brentwood
and Sunnyside are in relatively good condition, especially compared to, for example, Courtney or Fallmouth, you know. So, I'm curious what what the standard is that's being applied there and if there is a schedule to get to some of these roads that have been really neglected elsewhere. So usually the roads uh are are programmed based on
what they call the PCI index in terms of the um quality of the pavement and its lifespan. Mr. Warfelds, can you help out with the road schedule? So the the study that was com that was most recently completed is aging out. Um
there is a consultant that has been acquired by the city to update our PCI. Um so the streets that are listed for this budget are are the end of that assessment. Um so yes, there are other streets that have a
have a higher need, but we don't they were not part of the evaluation that we had previously. So that that evaluation was limited to a certain section of the city where the one that we're doing now would encompass the entire city. Okay. I'm happy to hear that. Um,
okay. Uh, last question that I have is, uh, related to Riverside Park. So, I I'm just hoping if we get further down the road with Riverside Park, which I think is about a $4.5 million project at this point, that uh, we'll be able to see an itemization of the various expense items for that project. So, for example, by
amenity, just in case uh, we need to look at the cost benefit of individual line items. Correct. That's actually what we're doing now. Mr. Langfeld and I are trying to go through that now to get down to very granular level and see how we can save money in the project by by looking
at the line items. And so what we we'll come back to you. We'll have a plan to address that. We'll have the updated numbers uh and a and a plan to um do the project in in the most costly cost effective way. I I I misspoke. I do have one more question. Sorry. the uh the 9
to 17% increase in the reserve of the I believe it was the um waste fund sanitation fund sanitation um is that increase before or after the equipment purchases that is after all the programmed uh purchases fantastic okay that's all thank you
anything else council one quick followup yes vice mayor capital plan normally we get tear sheets for each of the projects we still going to get that yes excuse me that is a plan for the next meeting that um that's good. We'll
have the individual that gives us a lot of these individual details as to issues and so forth that are going with it. Okay. Thank you. Council member Fernandez, can you just announce the meeting schedule so that anybody watching
Yes. So on the next meeting will be a comprehensive meeting uh second meeting for the general fund and a second meeting also for enterprise capital and unassigned fund balance. That'll be held on July 8th at uh 9:00 a.m.
uh here in the council chambers. I'm just verifying that before I say it out loud. Uh which I just said it all out anyway. Uh so it's 9:00 a.m. for everything here. Um and uh so we plan to have the updated information by then. great information as well. Um, also want
to re reiterate to the council, I'm sure you know this, that these workshops are being recorded and they go live. Uh, we put them on on on the u um on our social media and our different platforms typically, Brian, depending on the schedule. Typically by the end of the
same day, assuming the server works. Yes, assuming the server works. Knock on wood. Anything else, Mr. Beu? No, sir. Jim, anything. Jim? Um, no. Anybody? Okay. Thank you all for your time and we
will be ajourned. [Music] Heat. Hey. Hey. Hey. [Music] [Music]
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