thank you for being here I know this is the highlight of your work week to sit through budget meetings and we really appreciate it um although the other day wasn't bad that was pretty quick we were in and out just a little over an hour so um thanks to um a tremendous team we have here and we do things a whole lot better than we used to do them so thank you for everything that you do and U okay Council you ready to turn it over or anything you want to talk about but first you're all okay Mr B you right good morning mayor members of city council thank you for being here again um so today we are going to be talking about the capital and special Revenue funds for the fiscal year 2025 budget um we have a lot of great projects uh on tap for next year uh a lot of upgrades to our equipment so I want to just start out by a quick preview of what we expect so first of all I wanted to emphasize that this capital budget meets the council priorities uh those are sort of the overriding goals for everything we do here at the city this budget also improves our Rolling Stock significantly as well as our facilities and our equipment uh there is no Reliance on the general fund for Capital this year so you will not see anything coming out of the general fund to to um to support the acquisition of equipment or any kind of projects uh we will instead be using significantly CIT uh every opportunity I get I I want to espouse the fact that CIT is incredibly important you'll see that today we have a about $2 million in CIT usage in this budget uh we also are going to be using unassigned fund balance significantly as we've talked about for over the last several months uh unassigned fund balance is not meant to be used for recurring expenses like wages and benefits that's that's actually not recommended at all uh in best accounting practices but instead to be used for onetime expenses is perfectly reasonable and in fact in this community I think that's been our motto and our stand is that we don't want to be incurring significant amounts of debt not to say that we won't incur debt at some point but at least this way we can minimize that debt exposure through the use of unassigned fund balance and finally when we get to talk about the um uh Enterprise funds particularly water sewer and sanitation uh we are looking at uh in sanitation Jason and his team have done an outstanding job uh last year as you know we had an 8 and a half% increase in the rate for sanitation uh and when we looked out we had a proforma and we said okay 8 and half% last year which we thought it was going to be 10% that increase so we got down to 8 and a half and we foresaw that we would have 5% increases and we were never really quite sure whether we were going to hit that 5% I will tell you with Jason's work and his team in fact we're pretty confident that 5% will be the hit the uh the Target in terms of the rate increase for this year so we're going to be in line with the proforma we anticipate that in water and sewer will also be in line with that Prof fora from last year which in contemplated a 5% increase as well um so let's let just jump right into the capital item so you'll see today this presentation is going to be done a little differently than last year last year I'd grouped everything by fund CIT or unassigned fund balance or fund 130 Etc I'm looking at it a little bit more from The public's perspective I think the public won't understand what 130 means or anything like that but they do know police and they do know fire and public works and whatnot so I've organized this by department so you'll see references to funds um to projects being funded by CIT you'll see references to fund projects being funded by unassign fund balance so this slide right here we're talking about the police Capital funded by CIT so we are in a I would think at this point probably the third year of a pretty significant revamping of our police Fleet uh our Fleet and you can test to when you walk in it's pretty old um many of our vehicles are well over 10 years old well over 100,000 miles so we've been progressively chipping away at that uh in this budget this year we are proposing to fund the acquisition of six new SUVs as well as five F-150 pickup trucks so you may ask yourself why what's the difference why do we need pickup trucks Etc is that the direction we're moving so the fleet and its vast majority will be SUVs and from now from this point forward actually I think all we're going to be purchasing will be SUVs in the future but we did want to have several pickup trucks because they have higher clearances uh in areas for example if we had a bad storm or bad water event with some flooding they have better access to get into those particular areas so we felt the adaptability of having a few in the fleet made sense to us uh we're also looking to acquire a crime scene vehicle um again if you've been in our parking lot you've seen our crime scene van uh it's tucked away in a corner doesn't get a lot of usage it's not really what we found is that that crime scene van was never never as convenient as it should be in terms of you want a vehicle that has storage capacity for all the different things you need to to process a crime scene so this vehicle will not be a van per se it's it's a little hard to explain it looks more like a if you if you took a panel van and put a bunch of storage racks on a on a panel van is more what this vehicle will be um uh looking like uh we're also looking to acquire all new radios for our police officers so our radios today are 10 years old the technology has advanced the commun intercommunicate interc communicability with other agencies has also changed over time so we want to make sure that our radios keep up with that uh and that number alone is over $500,000 just for the radios so this total CIT investment will be 1,248 224 in this year's budget any questions on that I do um the radios is there any opportunity I know the world has changed since I used to work in that Arena but there was um opportunities to get funding through UI or rdf is there any opportunities for that kind of funding besides CIT for the radios IA want to ask the deputy chief to come up and answer that question those are Homeland Security funding streams for other used to be they you could get a lot of radios through those funding streams we're actually still pursuing that opportunity right now but as you know if we finalize the budget with this money's in there then we can't Sur plant so we're we're still pursuing that right now so hopefully we can we can we're actually working on it today as a matter of fact um talking to you Ai and and see if we can get those funds secure okay all right thank you and another comment just this isn't a question it's just a comment to some people ask you know why we switch switching to SUVs for police cars and and we see the sheriff's office is all in tahos now and F-150s and and talking to the sheriff part of the reason that they did away with cars almost all together was after the the murder of Sergeant Brian Levine where the a few years ago recall the bad guy who was fleeing from other deputies intentionally ran into the police car and killed the officer um and they wanted to get away from cars all together to go with a little higher profile I mean obviously they can't stop that depending on what the bad guy's driving but it helps you have a little more safety Factor so in talking to the sheriff he was mentioning that to me too so I have a question yes I'm sorry I didn't see you go ahead um for the the capital outlay dollars in in police and for other for for some of the other projects you'll be talking about does that number reflect any kind of disposal income from the old assets that I mean I know they're probably not worth a lot but at this point no it doesn't so at this point right right now this is just the cost that we look to acquire when we when we do the disposal of the vehicles we'll auction them off in fact you know just a few months ago we had a pretty good return uh some of our vehicles so we do a pretty good job of doing that Jason working with the fleet department or the fleet Division I should say uh they become they're becoming more and more Adept at getting better value for us so we'll we'll we'll be receiving some dollars back to offset some of these costs anything else continuing on police now items funded by unassigned fund balance so one of the things we're more most excited about is uh moving forward with the Public Safety complex so this is hary Road um uh in fact I want to just let the council know that the house is gone uh Jason and his Crews have got the house to the ground so that's been cleared uh what we'd like to do here is put in $200,000 for a conceptual design of the future Public Safety complex this is not full design and Engineering that would be a much larger number uh but we'd like to be able to have some preliminary layouts some elevations put together some renderings so that we can use those to help educate the community on what this facility could potentially look like and that's going to be important because as we've talked about if we would like to move forward on construction one of the thoughts that that we had as a team would be in 2027 going out for a general obligation bond in the November ballot of 2027 so this would line us up to get to that point help us kind of communicate that out to the residents of our community um we're also looking to acquire driver license readers so something I've learned uh on the back of your driver's license you have a QR code which looks kind of like an old barcode as well and I always assume that they use that for something and I guess some agencies do our agency does not because we don't have the capability of having a reader so in fact if you are pulled over uh by one of our Pleasant officers uh they will uh take your license and they'll go back to the cruiser and they actually type in manually all the information and that takes quite a bit of time because it's not just your driver's license number it's everything else on your license uh so it's more prone for errors as well cuz you you're manually typing everything and it takes quite some time when you have the driver's license reader you just scan it and all your information shows up and so it's it's just moving us into 21st century with that so we're recommending that we acquire these readers uh we're also looking to replace the vehicle printer so each Cruiser Patrol Cruiser has a printer in it that allows them to print out the citations uh so we're getting those have EV aged out we'd like to replace those as well moving on to fire uh in the fire department we have several projects to be funded by CIT uh the first is an $8,000 range stove for the fire station Fire Station 2 to replace the U the unit that's there that's need needs to repair um fire station one uh which I think all of you have been in Fire Station 1 so if you know the apparatus Bay in Fire Station 1 there's actually a mezzanine area above that bay that they use for storage and there is a staircase that was built by firefighters years ago um and it's worked perfectly fine uh but we recently had a safety audit done of our city facilities and that was one item they identified as you know this is probably not up to the code of today that we'd expect so we're looking to replace that staircase and that's $9,500 um Chief Kemp also approached me several months ago what a great idea uh in terms of of our EOC function so today at our existing EOC uh when we get to a category 3 storm or higher we actually have to move pretty much everybody over to the backup EOC which is at the Temple Terrace Elementary School when the power is out Temple teris Elementary School does not the AC doesn't work and so the the people that are there which could be there for 24 hours 48 hours 72 hours I mean it could be quite a while and assuming power is still not be been restored uh there is no AC so there it's just not a very comfortable situation particularly when you're you're housing people in confined space and people are sleeping on top of each other so we are we have been in contact the chief has with the school district and they've determined that the school district would allow um a change to be done to their electrical panel that controls their EOC so that it could be tied into our portable generators because we do have a portable generator we move over there every year it helps obviously keep the lights on and it could help keep the AC on but we need to make a change on the school district's panel so this would allow us basically to pay the school district to do that change um $9,000 is the high end of that number that was just an estimate they felt that could be done cheaper but they just wanted to be on the conservative side of of the cost and finally we have $20,000 programmed in for an EMS Grant match Chief Kemp and his team they're prolific in securing grants and so because of that we'd like to just budget some dollars here so that when we get these these grants in we just have the the dollars already ready to go to make the match any questions so what do we do with the EOC with the backup e see now we just hope that the power doesn't go out because if it does there's just no AC in there is that that is correct yep mayor we've done some hang on just a second we've haven't we had some portable AC units out there when we activate the not to my knowledge um but what just added you have to come up here because city manager said that it's not just for the EOC it's also for um for our employees um that that that are there as well and also the police officers are there regardless of whether the EOC moves over or not that's where they there as well so it's it's it's a conglomerate of reasons why we don't want to put the AC unit there but but as far as the portable AC's I I'm not aware of any maybe PD bring some in at their own cost but I'm not sure of that yeah we've had something out there with the duct work going into the building to supplement or so but okay yes yeah U I was going to say it's not just the EOC it's the shelter and all over that whole big area and if everything goes well it's never used that $99,000 gets I won't say wasted but it's never used because we never have to move over because the storm doesn't hit us okay other questions moving over to Leisure Services now looking at the library so we are proposing $100,000 to renovate the public restroom this was the library's top priority in terms of capital funding for the year uh we are also looking to replace the carpeting at the library and that that's a pretty involved process I've learned this in talking with Teresa you you have thousands of books on the shelves you have to move the shelves so that's a very elaborate process so that's going to be a $75,000 item at light foot we're also looking to replace the floor the floor has got some cracks and some age to it they'd like to replace that the entire floor in the main area for $660,000 moving over to the family Rec Center in terms of CIT funded items um what we'd like to do and a fence at the North sidee prevents access into the north side of the family Rec Center there's an existing gate it's a manual gate um when we have buses coming in and out for camps things like that the bus drivers everybody has to go out just open the gate manually pull it pull it aside uh when there's inclement weather becomes a little bit more of a challenge so uh we'd like to put in an automatic gate uh there for $10,000 also at the family Rec Center the tennis building we're going to be doing some significant work replacing the roof for $133,000 also doing what Carl has affectionally labeled as a refresh of the building which is cleaning out the ducts doing some painting some some just overall like facelift to that building for $30,000 and then finally uh uh this is something that I learn as we go these little interesting tidbits about City history because the the family rec center was built on a landfill there are certain issues that come up uh for example we have a sinkhole uh that I guess was identified many many many years ago uh on the north side of the building and that sink hole has a fence around it it was put in I think in the 1970s uh trees have grown up through that fence damag the fence extensively it's really hard to get in there in terms of to maintain it what we're proposing here is to actually take that fence out put in a new fence about 6 feet away from where it is today to allow us a mowing path uh and also to keep the trees and vegetation from damaging the future fence also the rec center there are some items you're proposing through unassigned fund balance the biggest item is the first one on on the slide which is a service road paving $750,000 so this is a um this was one that we were really struggling to figure out how are we going to pay for this the reason it's such a high cost or high estimate is again due to the fact that the land the landfill exists under this or the former landfill under the family Rec Center so the road itself has shown some areas where it's subsided so this is not a simple repaving this may involve reconstructing the base of part of this road this is the road that goes um if you know um fall Harvest so that entrance point where you see some of the the booths and whatnot um so we have to we may have to reconstruct significant stretches of this road uh and that's $750,000 also looking to replace the pool Lane lines uh for $7,000 uh acquire a set of new uneven bars to replace an age set for 10,000 uh looking to acquire what's called a jungle gym Fitness station this was in your budget last year you may have remembered the illustration which is uh it's it's a pretty long uh apparatus with lots of pulleys and whatnot um and so that will go into the fitness center we're looking also to paint the exterior the big slide for $10,000 and to acquire some pool Thermo blankets for $166,000 the pool thermal blankets are are important because they help moderate the temperature of the water so it helps reduce some of the energy consumption to make sure that the temperature set the right way for the for the users any questions yes I do go ahead vice mayor maybe I'm remembering this wrong but I thought that the big slide got replaced last year I'll ask Carla come up and help explain the the big slide wasn't replaced we did an extensive renovation of the big slide that included refurbishing the tower um and all of the um areas that have been affected by erosion from the water running down at all of the seams in it but the budget dollars that we had in it last year didn't allow for us to do the exterior of the slide it it took care of all the structural errors it took care of all the operational errors or uh conditions but the exterior of the slide wasn't didn't fit within the budget that we had done last year so everything else with the slide is essentially brand new it's just the outside of the slide wasn't painted because we didn't have the budget dollarss to cover that last year thank you oh so with the paving of the service road that's because of how we've shifted the the camps for after school Etc we've got everybody's dropping off in the back so they're using that road that road gets used for a lot of different functions uh the drop off and pickup of the kids from Summer Camps is just one of them all of the deliveries that we get for chemicals for the pools which come in the chlorine comes in a Big R comes in an 18wheeler that goes down that road uh in the summertime almost once a week um the deliveries of uh the CO2 which also manage pools we we get a lot of deliveries a lot of trucks back there also it is utilized by grounds Crews and other Crews doing work on the fields back behind lisis elementary school so that road serves a lot of different purposes for the complex and for the recreation department so it needs to be engineered to handle larger trucks handle the weight of the trucks that go down there yes ma'am okay Carl on the the um gym there was a piece of equipment that I when I read the backup material I was mistakenly reading that is like a gymnastics equipment so this is a cable pulling machine the jungle gym yes the it's called a jungle gym crossover it's the cable crossover machine that sits in the middle of the the fitness center now um what the jungle gy equipment is and and how it got that name I'm not entirely sure it is that piece of equipment with additional workstations built into the ends so that was put in the budget last year put in the budget last year and and cut out for due to budgetary constraint so that will displace CU I mean Fitness Center's kind of full so that's going to displaced so that some of the current equipment will have to be removed removed and will be replaced by what that is so that cable crossover that's in the fitness center now will go away and will be replaced by this one which then has the ancillary equipment on the ends okay and a follow-up related question to that is do we have a I mean we have a CIP like a you know a fiveyear capital plan but do you have like a internal plan for the fitness center to say okay every year we're going to you know next year these two pieces of equipment will be replaced or the following year the you know do we we it is much more detailed with regards to the cardio equipment because that has a much higher failure and turnover rate than the weight equipment does weight equipment but by nature is a lot more durable and long lasting than the than the cardio equipment so yes we do have a long range plane with regards to the weight equipment but that plan gets a lot more detailed a lot shorter in term with the cardio equipment that's upstairs okay thank you and anything else okay thank you very much as for the rest of the park inventory uh we're looking to do some improvements over at the uh rale ballfields to the concession roof is significantly degraded there pretty bad leaks there so we're looking to replace that roof for $30,000 at River Hills Park the playground fall zone is is showing some age we'd like to replace that that's the soft surface around the playground rep replace that for $25,000 at Overlook Park this is one of the pocket parks that really hasn't been significantly utilized in the in the past but now with some of that development that's happening in that neighborhood we're probably going to see more families moving in so looking to replace that equipment for $85,000 and in Woodmont Park uh the the suggestion was to increase some of the lighting to make it a safer uh environment for users of the park and that's $113,000 I have a question about that I do too will you go first well so my question has to do with lighting increasing the lighting there are houses that abut the park how will we make sure that they're not imp Ed the lighting won't be a what we're looking at doing is is putting in lighting that will be a permanent replacement for the things that we put in there seasonally that we have for winter wonderland or Ardon Blanc um so it's not something that's going to be on 24 hours all night um it is something that is going to enhance the Woodmont Clubhouse association's rental opportunities when they when they can offer this as you know now you can have your wedding outside in the evening time under the lights that we have in the park it's not a it's not a 24-hour type of scenario that's going to impact the neighbors Carl the concession stand roof isn't that concession stand isn't that whole complex on property that's that we lease from the dasis of St Petersburg the the yes and no Ridgedale is split in half half of that property comes from the dases of St Petersburg the other half of that property comes from Hillsboro County School Board the concession side the concession is on the school board side of that line so okay yes it's it's it's not city property um but under an agreement that we have with the school board we operate we maintain we make improv okay so that that facility that field that can that's going to be there that's going to stay that yes that there have been conversations with the dases about their plans moving forward that those plans won't affect that side where the that's that's what I wanted to know okay good thank you I oh yes and it's about the that concession stand so I know that it's a fairly old building and the roof is I mean the building itself is pretty decrepit is this roof repair going to be everything this building needs to stay functional for the next let's say 10 years or however long the roof lasts or is this building really going to need to be replaced at some point the building itself is not in it's old it's it's a block building it's old it's solid but it's functional the electric works the plumbing works there's there's no significant functional issues inside of the building with regards to its operation as a concession stand for the leagues and as bathroom facilities for the Le the roof right now has holes in it it needs to be it needs to be replaced but the building itself can continue to operate and serve its needs to the little league for years to come okay I just wanted to make sure we weren't going to invest the roof and then right and the the rest of the buildings falling apart underneath it no the building itself is in good shape it's just that that roof is okay that's it does it need I mean I haven't really paid much attention to it I mean does it does it need like renovation like a painting I mean does it does it need you know we're trying to trying to beautify all of our city facilities but I haven't really thought about the little league building I mean that hasn't been something that we've really talked about I I don't know what it is it need some you know it it an next year paint job always makes a building look nicer and it's probably something I can look at Tony and we could probably do that inhouse it's not that big of a building and and to make it look a little bit nicer by putting some paint on the exterior probably go a long way okay thank you very much we're also looking to upgrade much of our maintenance equipment this is a continuous process over several years uh in public works uh we're proposing to acquire two rting mowers for $30,000 so $115,000 each now you'll see a difference as writing mowers and leader services in a little bit and their writing mowers are slightly less expensive and the reason for that is largely because the the Public Works writing Ms are the ones you see in the roadways they're going through the jumping curbs they're going to the ditches and things like that so a little bit more robust particularly in the wheelbase and the and in the actual Wheels themselves uh we're also looking to acquire an incline mower for $18,000 so we do not have an incline mower today um historically in this city we have Retention Ponds throughout the city in different neighborhoods that we uh have an obligation to maintain what we've done traditionally here is hire out for that so we'd have a contractor doing it uh when Jason came on board and took over and particularly in brighten streets and and had grounds he's looked at everything holistically and he's he's basically was determined that it makes more sense for our city resources to do that to do this because we were paying nearly $30,000 a year uh for contractors to do it we can do it with our in-house staff um the the acquisition of an incline mower would help us because it's a safety concern you can imagine the steep grades on some of these ponds uh the incline Moore has a a wider wheel Bas so the center of gravity is more diffused so it's again prevents prevents it from tipping over so we think it's a good investment uh and is more efficient and cost effective than the way we used to do it we're also looking to replace the um one of the grounds pickup trucks this is a heavy duty pickup truck that pull the trailer with the equipment from sight to site in Leisure Services as I just mentioned a moment ago we're looking to acquire two riding mowers as well and for $23,000 any questions nope we're also looking to continue facility upgrades uh again our plan is to make sure that all our buildings look you know as if they reflect the the notion of we are an amazing city so we want to have facilities that reflect that uh in City Hall as council is aware this this past year we were focused on the second floor uh in fact we had to come back to council to add some more dollars to that budget because of the flooring the costs of flooring uh and we're still in the process of working through that to be honest we just had the bid results come in uh and they far exceeded what we are comfortable paying so we're reconfiguring that that plan um we'd like to continue next year with with upgrades one of the areas I'd like to focus on next year would be on the first floor the utility Billings fac utility Billings office is basically isolated and our whole first floor in City Hall the way it's configured it's very cramped I think everybody will acknowledge that when you come in what we're contemplating doing with some of these dollars would be to take out the wall that separates utility building from the hallway to open it up in Ence create more of an open lobby area there I think it accomplishes two things I think it's much more welcoming for customers walking in and also it provides direct interface with with the employees so they're they're part of the whole city hall sort of environment they can also serve as ambassadors for people to direct people here and there um so we think it's a positive upgrade for the facility uh we're also looking to install for $165,000 storm Shutters on the Public Works building uh Public Works building is not technically hardened uh but of course during the storm prior to storm during the storm and after the storm it's very busy I mean there's lots of people coming in and out in activity um you know trucks getting ready to go take out debris and whatnot so we feel it's critical to make sure that that building is as safeguarded as possible and that this investment would allow us to do that we're also looking to make some technology upgrades uh funded by unassigned fund balance so the city phone system our phone system is about 10 years old um phone systems have really come a long way for for in terms of commercial applications today a lot of the phone systems we're looking at they actually will come with an application for example so your phone system will tie into like a zoom platform and you can basically have minutes taken of your Zoom meetings they'll actually summarize your your Zoom meetings keep it all in one location you can also text from landlines which today we can't do um so that there's a lot of folks in the community that basically that's the number one means of communicating with them is through text and so it would be easier to use a landline number you can allocate different numbers when you reach out to people so depending on you can say well we're calling from this cell number we're calling from this office line number so there's a lot of flexibility with new phone systems that we don't have with our current phone system in addition the system is is in relative terms to technology is so old that it's it's harder and harder for us to support it um and get parts and and Equipment upgrades and things like that so we're looking to acquire the new system um to move us and again move us forward technologically also in it we are seeking to acquire for $199,000 a backup storage device so every evening we back up our servers that backup device we currently use is nearing capacity so we'd like to acquire another one that's going to be bigger and allow us to grow the organization and we're also uh looking to acquire I don't even know how to pronounce this but I'm going to say a vizart tricaster um the simple way of explaining this is this was a council priority I believe it was council member Fernandez last year that it mentioned wouldn't it be great when we do meetings in light foot for it to be kind of similar to how the production value is here at the council chambers so we looked at that very closely and this would be the biggest Capital item but we'd have to acquire smaller non- Capital items a package which we funded in the budget to allow us to have similar V video and audio quality at other facilities so basically it's almost considered like a remote Studio comes in a in a in a case you know everything together you roll it down there you open it up and you have all all that you need to to do that and we could use it light foot we could use it at the family Rec Center we can move it around wherever we feel we need to transmit a meeting so just a comment on the phone system I don't know any I'm not a tech guy you know that but just ask around with that because I know USF just went a couple years ago they did that and all of their phones are through teams or something they all the phones are through the computers they're not really even phones anymore you can talk but it's and that came with mixed mixed results on that so you know I don't now it's been a couple years you know technology changes quick but you know we want to be careful with that one I I have a comment about that too I mean my concern if we have a storm and the internet's down and your phone is basically through an online platform you have no phones and that's the time when we're going to be getting a lot of communication so I just that that's my only concern about that I think those are all valid concerns so Sally uh cab the director of it she's asked me to participate in some of these we're vetting different companies so I've been on some of these calls for these companies and each of them is slightly different but they have redundancies built in so that this that shouldn't happen if there is a power outage there's ways to to accomplish that so that we don't the phones don't go down because they know that's a number one priority for not for government particularly but they know also for business customers they don't want to you know you can't Apple can't shut down because of you know they lost power um so they're aware of that and I I understand that concern as well each company we've looked at some use teams some use zoom some use something else completely but and they all have a different pitch in terms of you know what we you know how our our platform functions and some of the capabilities and some of the safety redundancy so we're working through that right now but we feel like we really have no choice I mean the phone is we can't support these phones going forward so we're going to need to make a change one way the other um i' love it's the old the old fashioned part of me would love to go back to the simple phones you know just the the buttons you know like the old the red lights blinking you know you're on hold um but that's not reality you know we're going to have to go into 21st century Direction so okay now let's talk about one of the biggest items in the budget um right now so we are proposing a $2 million expenditure in your backup it was listed as being an it that's just a placeholder location for it it's really more of a finance uh Department acquisition but it will be critically involved because this will touch every aspect of our organization so the enterprise resource planning system or Erp we have talked about this for the last couple of years uh this is the financial backbone of the city I've included this slide here uh govsense is a is a vendor disregard that I just thought their slide was really great in terms of educating the public as to what an Erp system does for a local government so you see all the functionality that it touches um because it's so comprehensive it's a it's a large expenditure it's a large investment it's also a large investment of time when you acquire an Erp system I want to make sure that everybody understands this mean this doesn't mean that we acquire it we sign the contract and then by next week it's already in place no it it takes quite a long time you have to convert over your legacy data and that is a very cumbersome process you also have to map out how you want the new system to function so this will take several years to implement fully and there's different modules they go through this process as well but every everything is going to touch this so all our you know Acquisitions of property not property excuse me just Acquisitions of anything equipment Services Etc uh payroll HR eventually everything will be through the system uh the current system we have is horribly Antiquated uh it it support for it is is not great at all uh it's probably the number one staff complaint that we get here is is how um out of touch that system is and so I feel like we really don't have a choice we really need to to do this or else we're just going to continue to fall further and further behind and it will be a major problem for the city so again this is funded from unassigned fund balance which again I think makes sense this is a one-time big capital investment this one thing I don't see on here Carlos and maybe it's rolled in I'll keep the slide up um is records management is that is that folded somewhere into this too or so actually let me I don't know if you would so I was let me answer it this way because I was involved with a pass the RP so depending on which company you go with um the practice that I've seen in this is that uh you'll have comp companies will acquire smaller companies and smaller companies that do different things so you'll have a provider and they do Erp but then they also buy companies that do record management they buy companies that do uh permitting Etc and they offer that as under their umbrella of their company and in theory it should all be able to interface so there may be records management as part of the Erp module as one of the modules for Erp again this is one this is one company slide that I just happened to put here because I think it's it helps educate um but I can't say for a fact and I'm not sure if Jim or Jennifer would know for a fact that all Erp systems offer records management I'm not sure if all of them do but like Carl said there J you got to go up we can hear you but the cameras can't understand and Jennifer may know more about this having worked in her former city with a a different system there are all kinds of different erps we were at our national conference a couple weeks ago and there were tons of vendors with Erp Solutions so there are some that have a very comprehensive package others it may make more sense to get a smaller pack package but then have add-ons um like a budgeting software that can do some things um specific to budgeting the same case probably with records although I don't know I can't say for a fact that there are e Erp systems that have an in uh a built-in records management within itself but there are ones that have definitely a a lot more functionality and then others that you can add on ours right now uh I know we're not necessarily selling you on the point that we need a new one but just FYI when we have tried to add like um timekeeping system and even a new credit card processing couple years ago that blew up our system simply because our present system is so antiquate it doesn't integrate well with uh anything uh that brings an enhanced functionality so at that point we decided we really need to get a new system um I don't know Cheryl do you have any thoughts on the records management we have millions of Records in there so hopefully it doesn't blow up whatever you're trying to do so yeah hopefully this would be more of a Sally question because I know we have millions and millions of documents in laser fish so I wouldn't want to blow up a new system so i' have to defer to whatever Patty Sally suggests so if I could I I I think I hear I hear what the council's saying here I think we'll we We'll add it to the list of when we go we're going to have to vet this over the next year so um our project administ will be responsible for kind of spearheading this this this whole effort to acquire the Erp We'll add this to the list of items that we have an interest in and so when we when we meet with companies and Vet companies this will be a discussion Point as to records management how it interfaces what we have today can it carry things over um and also want to make sure the council understands the 2 million number we have here isn't is an estimate it's a good faith estimate on our part as to what we think this system will will cost I'm hoping it'll be less is there a possibility that with all the things the modules and everything we want records man it could be more potentially uh but right now I think it's a fair number to help us at least move forward and and go out to you know dis RFP for for companies let me ask another question um regarding permitting and the the Community Development Department one of the things that we've talked about for years and I continue to hear from the contractors the building Community is um and when I hear from them I take everything kind of with a grain of salt because they always you know anyway but um we've been looking for ways to enhance our system there for permitting and to allow people to submit their plans electronically and we're trying to prevent people from having to come here for things that if they're doing the same thing in Hillsboro County or Tampa they don't have to go there but in Temple terorist they have to come here and so we need to try to figure that out that was something that we were hoping to fix sooner than later it is there a short-term fix to get where we need to get with permitting until this comes online so we have um there is a functionality in our current system um our current Erp system that the staff in Community Development has discovered over the last years that we've not never used before there's a permitting functionality it's not great um but it's better than we've had before so starting to implement that they've been using that for several months I I would not want to State before you that that's the solution it's not I think when we do this research over the next year um for the Erp I'm going to make sure that that we also incorporate the permitting side of the house in this in this search because what I don't want to do and that's the reason why we haven't brought permitting software to you as a budget item in the last couple years uh I didn't want to put the permitting software get that and you've come to find out Erp system then after can't integrate that would be a major problem uh I feel like identifying the Erp system first is the most critical element and then we can figure out the other modules that will fit in and and work well with that system so we should be able to do all that um but it will take time and even if today we wanted to say we're going to get a standalone permitting system that will also take time and I tell you from unfortunately unfortunately bad experience that I had in my last Community it again if you have imagine you have decades and ades of permit data and you want to you want to keep that permit data in a way that's searchable because it's just to just have it is has has no benefit unless you can actually search it and and that in my experience when we were T we were told by the vendor oh yeah that should be done in six months we we questioned I was like I don't think it's going to be done in six months and it took three years so um these things take take a while but I think it makes more sense to to think about it all at the same time versus thinking about in peace meal fashion at least you know what you know what you are contemplating first so the $2 million from unassigned fund balance will be there but you're going to spend the fiscal year 25 will just be in researching and identifying the the right I mean will you be hopefully purchasing this correct during fiscal year 25 correct so our our goal here is to um do the vetting issue the RFP secure a proposal from from a company that we we decide we want to go with that bring that contract to the city council uh and then start the implementation are we going to let's say it's let's say it is $2 million are we going to spend the 2 million and 25 probably not but we're encumbering the dollars for this project in this budget and then after it'll it'll be there for that going forward okay yes uh will there be any ongoing subscription costs or is this the city will own it outright and then and and then also will you be making sure that it's phas and that you can bring on modules as you need them yes I am I would almost without a doubt say there will be ongoing operating cost they typically have a licensing cost or subscription cost each year going forward and every company does it differently some of them have an upfront bigger upfront implementation cost and less of an ongoing licensing others do it differently very low implementation but it's a bigger number going forward so um we're going to have to contemplate that as we go through the vetting process as far as phasing and the modules absolutely that there's going to be series of questions about okay what can you offer us um and how can we implement this to make sense and I think you know the companies that are the the better companies will be more realistic with that um because they're they know that you you're going to be their client for a while so they're not going to say yeah do everything right away it'll be fine and I think we're we're wise enough to know that that's not going to be the case okay so I think we're going to have to have that phasing regardless over a period of years um because every module is distinct like for example an HR module that's a lot of information too if you think about all the employees you've had all their records and and that retention and that you know all the changes in labor laws that's not a simple you know flip a switch thing that that will take a lot of thought okay so I the only thing I just wanted to know and make sure people know that in future budgets there will be an ongoing cost beyond the potential U capital outlay of $2 million to get the the system and maybe we won't spend all of the $2 million because maybe we'll spend it in smaller increments adding modules and paying as as we go on those but there will be an an ongoing management expenditure of some sort subscription whatever whatever it'll be called in the budget that will be um paid to whatever company we go with correct and just to be clear we already paid that today for our current earpiece we have an annual cost that's over $100,000 a year that we pay uh to have that service so it's not as if this is going to be a new thing it's just going to be a different number right that's it okay thank you thank you now let's turn to one of the more exciting projects I think that's contemplated for next year and it's uh we're calling it Riverside Park I don't know what the council ultimately wants it to be called but for for sake of clarity because there is an existing Riverside Park right next to or just we're calling it the same um so uh as you recall the last meeting Carl was here with the contract for the design and Engineering of Riverside Park that was about a half million do and that Park is estimated to cost perhaps as much as 5 million we're hoping it doesn't it's less than that so what we programmed here is a pretty robust construction budget uh you see it's $3.4 million uh what that would allow us to do is next year we're we're going to spend most of the Year designing engineering at some point towards a tail end of the fiscal year probably in a position to issue a bid uh for construction so we're go out the bid for construction we'll get that pricing in we'll be able to see okay is it will this cover everything do we need to phase it uh and I think even if we were to phase it I don't contemplate that we'd have more than two phases basically over a couple of years um so we have $2 million here program from unassigned fund balance we have a million dollar from the RWS and Ranch reserve and $400,000 from the CRA Tiff that the excess dollars after paying Debt Service for that 3.4 million um any questions yes so the Enigma Plaza is obviously not online yet um in terms of rental Etc so what type uh I mean there's they are though paying property taxes but are they paying property taxes on unimproved property or are they paying based on the building that was there prior to any construction beginning well I'm going to I'm going to give you my answer I don't sure if this is the Property Appraiser's answer but I I think they're probably taxing them based on the progression of where they are in terms of their of their project um they're they're not they're not being taxed at full value because they're not even done they don't have a CO they don't have any tenants um but they are but they've made considerable improvements already so there's some carrying costs that they they've got and we can look at that before the next July meeting we can go in and figure out where their what their assessment is and we can reach out to the property appraiser to get some detail if you'd like well the reason I'm asking is when we talk about the the Tiff left over after The Debt Service we do have that significant construction project will be coming online at some point in in its for its full value which will increase the revenue coming into the Tiff funds and so the question is one is how much more might that be added to the the potential pool to help offset the cost of this project but also when the timing of potentially when that might be coming online to also help offset the cost of this project uh the timing question is a great question that we've all had um as to when they're going to finally be online I don't know if anybody is going to be able to answer that one uh I think we can probably project the value by looking at a comparable commercial building somewhere in a in a proximity of that one and and getting us an understanding of how much we think that ultimate value could be um so we can look at that you're you're absolutely correct though the fundamental thing is when they're open when they're finally SE ODed and open yes they're going to add more value into the Tiff than they are today for sure okay okay okay I just said um so the $400,000 that is simply based on what we do know for this upcoming fiscal year that we will have at least $400,000 going back into Reserve we do have the uh the preliminary property values on the CRA area in fact we should have all of our confirmed values by July 1st I know I talked to the property appraiser office this week and they're working on finalizing those numbers but they shouldn't change much from what they already gave us that we've used to plug in for the preliminary budget so related to this Mr B one of the things I think we we should do um and you and I have discussed this I don't know the council's had a chance to yet but now that we're committing to this park and this pedestrian walkway and some of the things that we've done over the past year or so to kind of Envision what we're trying to do we've learned you and I from the development community that one of the things that we should probably do is to develop like a vision document I don't remember exactly what they called it but that's probably a good term is a vision document outling you know here's some concepts for the park that we've committed to building the here's The Pedestrian walkway we've we've procured that we did that study we have some stuff now that we didn't have a year or so ago and to kind of build a a packet I don't think it would even have to be that long really just kind of with some of the stuff that we already have to build a document that kind of puts forth where anybody could look at it and say oh now I see what they're trying to build down here and what this is going to look like in to sell the area to sell that remaining lot that we own that's in the center of it to kind of say you know they can look at it and say oh I can see what this is going to look like in 3 or four years I I want to get in on that particularly with the mosy property going to that's going to be developed the claw that's going to be developed the stadium the stadium there's not a lot of room left in this region right now and um I think that visioning document and it's probably something we could create inhouse I don't we could you know we have enough data now we have this the the study that um the consulting firm did for the CRA we also obviously the new consultant now doing preliminary work there so we can we can call some of that information and to your point Mr Mayor um we've had conversations over the last several months uh Greg Paulie and myself uh with a party that's interested in that lot the closest lot there that's still for sale on the corner and uh that's been one of the selling points we've made a point of saying that hey by the way here's what we've got uh and they it's one of the reasons why they're still looking at that lot know whether they pull the trigger I don't know but they like the location and they like the the fact that this park is going to be right nearby in fact it complements their business plan so uh it definitely is working the investment and the vision going forward and I think just for the community in general this will be an amenity that you know we just don't have in a lot of places in our community you know Riverfront access with a nice park and and green space and an area for people to gather um I mean this is you don't see a lot of that you know real estate what's the location location location this is a prime spot you talking about former Curry bow property yes yes the form of Curry bable property yeah yeah I think there's a lot of energy that could be developed so okay okay so now I just wanted to make clear to the the council and the community so we've talked again a lot of investment using CIT a lot of investment using unassigned fund balance which leads to the question okay so how much are we actually using and what does that leave us so in CIT we have 2, 6,724 programmed to be used in this budget in unassigned fund balance we are planning to use if you take all the capital items and some of the non- Capal items like the $60,000 to the Centennial uh celebration it adds up to 5,749 n85 in in usage that will leave us based on the balances we had that were in the audit um this year uh will leave us 12 million $226,100 n in unassigned fund balance which equates to that ratio of percent to operating budget of 34% I know Mr Mayor you had a concern at the last meeting and making sure we had that conversation about going from the floor from 20 to 25 uh and I mentioned I think we're going to be okay so I just wanted to reiterate we're we're still going to be okay uh but again just to remind everyone in the community anybody who's watching this the unassigned fund balance is is is there for a purpose we we're using it as a means to finance capital investment largely capital investment moving forward so that's that's really what we're trying to accomplish here I have a question so um I I I understand the percentages we're trying to achieve and and that we're still exceeding even with the capital the use of the funds for Capital Improvement we're still exceeding our minimum that we're we're trying to establish but my question actually is about actual dollars and the reason we have the unassigned fund balance is like anybody's savings account you you have it for emergencies and if we had a major uh Storm come through here we have obviously we have very extensive tree canopy and it it could cause a lot of upheaval um even though we've got the 34% going into this this fiscal year is 12 million a good number cost-wise if we were faced with some emergencies and had to fund clean up tree removal things after a disaster while we were waiting for reimbursement from insurance or maybe another governmental entity or something you know like just the pure cost of doing that work I think that's a good question I let let me ask our finance director Jim Ingram because I'd like to know what we spent maybe what was our last major expenditure what what it totaled in terms of uh keep in mind we haven't had any like debilitating storms right that's true um I think uh if you look back Ian in 2022 was a much bigger hit than idelia last year Ian I think uh it was over a million dollar but not much more over a million dollars that includes staff time and actual uh cost of cleaning up of uh rental equipment and food all of that it was over a million dollars so we haven't done an analysis like what if a a category 5 storm hits us uh that might be something we could do or maybe ask FEMA if they could give us some recommendations guidelines on you know how much would we need potentially it's a hard question obviously to answer not knowing um all and so 12 million is is pretty uh for a city of our size is is pretty robust I could tell you that okay that because that's really my only concern is that I don't want us to be comfortable just because of the percentage if because of inflation and the cost of cleanup or or the the CL the cost of of getting the city back to normal is actually actually a higher dollar amount if you if you were to take the 1 million in today's dollars maybe it would be 3 million but if we were to have a catastrophic storm I just want to make sure that we know that people in the public know that we've looked at this and that 12 million is a very comfortable number that that if something were to happen we are covered with that cost like make a comment on that and so the very good point um but having talked to a lot of different mayors particularly after some of the bad storms in the in the recent years um and talking to some of the mayors that were affected by that um your point is very good you want to make sure we have enough money for you know trees to clear the streets and all that but the reality is is that that we need to have a good Reserve amount but you no City has enough cash on hand to get hit by a cat 5 storm right I mean that they just don't have nobody has that even the wealthy Naples doesn't have that that's the reason that the state steps in and helps and then the feds step in now all that takes time but you can't save enough money up to get a ground scraper storm you just can't which I'm not suggesting that we should to be establishing a reserve based on that I'm thinking more about the what we would realistically a reasonable to get us through so that we can function I that's all I just don't want us to say oh 34% is great but then when you look at it in real dollars right you know maybe 34% of someone's budget's half a million and then that's not going to be enough to cover the the the realistic costs that you're going to need and and that's all I just want to make sure that we're we are adequate percentage and dollars sure yeah question and and just keep in mind too this this is a percentage of the total op general fund operating budget so a percentage of the $38 million roughly so um any the operating budgets I love to say the operating budgets would get less and less but they don't go that direction they go the other way so this percentage will the numbers will continue to increase even if the percentage stay the same um and like I think like the mayor was saying I think one of the scenarios we could Category 5 hopefully would never have that I think one of the scenarios we could have would be multiple storms in a season where you could have two or three and now you know your million dollars is now two or three million doar that you've expended in a given year the FEMA is good about reimbursing us as long as we follow all their protocols and make sure that everybody's got the right training we check all the boxes so we will ultimately be reimbursed it does take a long time for that re embarassment to come now I would I would imagine I would hope that if it were a category 5 storm that they would speed that process up so that you know some of those you know we wouldn't even have the if we get with a category 5 we may even have the resources ourselves like our equipment to go out and do any of this stuff I mean we might be wiped out may need to have equipment from other communities come in or from the state or National Guard or whatever it is there's a lot of different variables I would just think that right now where we are I think this is a good number um I don't have any concern about this number in terms of that scenario U I just want to just remind everybody it's the UN sign is for that scenario but it's also in our the way we do it here it's our way of helping to fund other projects in the future okay that's it good okay and the the last thing I would like to talk about is a couple of things here so uh Street Paving the uh and I hope this is not any one of your streets I just found a street online um uh Street Paving we had budgeted historically about $750,000 a year for Street Paving and that was working reasonably well gets a certain amount of Miles every year the street Paving costs have in essence doubled uh so we've looked at our street Improvement fund which is a pretty healthy uh balance of I think it's 6.8 million uh there's some restrictions in our street Improvement fund because some revenues are from gas tax and some revenues are from uh impact fees so we just have to be careful but we felt comfortable increasing the budget to $1.5 million this year and that may be the budget going forward but at least for 25 um because if we keep it at 750 what would normally have been a let's say a 30-year cycle to replace streets like you pay a street today you come back in 30 years it may end up being like a 60-year cycle um if we don't up this number so that's what we're looking to do in the budget will allow us to do a little bit more um Street length in the community in any given year can can I pause you on that for a second could somebody get for me Troy whoever some details on this and I cuz I have to speak on this a lot about how many miles of city street we have what this is funding per mile and what what's our expected um repaving cycle in terms of years does that bring us to 27 years 28 years 30 years whatever that is I just need like a one-pager I gu you share it with the council too it's not just for me but I have to talk about this a lot at different Transportation meetings I'm in and so I'd like to have that kind of a onepage bullet point yeah we can do that thank you and the final item here um is as I mentioned at the outset so our sanitation and water sewer fund uh increases again I projected to be within proor expectations uh typically in the past we would have a much more robust discussion about that here today I apologize we are not quite where I want us to be in terms of all the detail for a 5-year Pro Form I think we have a comfortable handle on next year but I'm working with staff to make sure that we have a clear understanding of the capital needs in our utility funds moving forward and how that impacts the reserve number remember they they have to maintain a 25% Reserve so we're looking at all of that um we just didn't have it ready in time for today uh we fully expect to have all of that ready for the July workshops and we'll probably give you some information before then as well either through email and whatnot and you know what that may have all worked out for the best anyway because I know council member schisler always has a great interest in that in these and would probably have a lot of questions and want a lot of detail that maybe the rest of us wouldn't so it may have worked out better that you weren't ready anyway so and I was mentioning as I mentioned in the U email I sent to council yesterday I I think next year if we can if the council's amendable we may want to stretch out these these first budget workshops have the general fund one week and maybe the the capital a week later the the two-day turnaround uh was pretty tough for the staff to really you know put things together in time and so I I feel like unless Council has an objection maybe that's what we'd like to move forward doing in in the future that also gives us more time to preview all of the stuff before the meeting so I do like that idea personally I have a general question about the water and sewer funds sure so City of Tampa treats our Wastewater and Hillsboro County handles we pay the Tipping fee for disposal for the solid waste um when What's the timing traditionally of receiving because they have traditionally increased what they charge the city those two governmental jurisdictions have increased what they charge the city pretty much every year and some of it's been very substantial so we're looking at setting our budget now when do we usually receive notification that they are increasing their rates on the way water City of Tampa they actually have a schedule going out for I don't Troy what 10 years at least it was a total of 20 so I think we're five years yeah a total of 20 year is going to be 3 a little over or 3% for us every year that set so we know that going into the budget year the county at least La as of last year they didn't have a a long-term schedule but do you know Jason when we because I I think we're we're basing it on an 8% increase for this year do do you want to come up and speak to that which is better than the 15% they hit us with two years in a row um previously so the the solid waste is a moving Target for all of the functions the County Disposal for the municipal waste is an 8% and that was figured in in the budget totals the other disposal fees are random um we experienced one in January of an 8% increase that we weren't expecting um which we had to negotiate back to 5% um the other fees again they're random um Metro uh Metro Recycling in tampao we Haul to significantly um we've we've limited our hauling there and we found another vendor to haul to because we're trying to match the budget and keep within our parameters so the county fee is is not scheduled long term but it what we know what that is the other fees are not so okay so then with regard to the schedule and the potential we're not at least as far as the county goes and the City of Tampa we are going to know those rates going into the budget process and the City of Tampa they do do they ever deviate from that schedule okay so so because I just want to make sure in the past we had to have a really big rate increase to cover because we went a long time with no rate increases and then our fees got increased so much and I just want to make sure that as we're setting the budget we're not going to be at a disadvantage finding out later after we've put certain expectations in that there our expenses are going to exceed what we're anticipating correct correct and and so what we've tried to do is get away from the notion of saying okay we're just going to ignore this and not do anything and then eventually get hit with a major rate increase I think what the council's done wisely over the last couple of years is said we're we we understand what the rate should be and we're going to parse this out in smaller increments but keep up try and keep up as best we can where where we can now if we get hit with a major increase like the the county or last several years we had to adjust on the fly so that's why last year the Year prior and last year we we had significant increases we don't want to return to that and I don't think we run the risk of returning to that um I think we've we've done a lot of work in sanitation and and that continues and I think we're and Jason has found you know as's out there uh he's he's like u a door to-door salesman and he goes around he's like hey I bring you sanitation you know let's work out a deal and he's picked up new clients in the industrial park so we're adding Revenue again that's you know to to offset some of the cost um so I don't I don't have I don't have any I don't I'm pretty confident that we're not going to be saying hey we have to come back to you in a year and say now it's got to be a 15% rate increase in sanitation last year or two years ago I don't know if I would have said that um but I think now that's why I say here I think we're within the proforma I think we're going to be looking at 5% and that should be fine uh as I was mentioning one thing that we still haven't looked at and had the time to look at it just draw that out over five years let's see because there's a lot of capital we want to do so uh you can imagine the water plant okay the water plant the distribution the network all that the lift stations there's a lot of moving Parts literally moving Parts there that over time need to be changed you see these things coming through the council agenda regularly you know replacing a pump changing all station so we want to make sure we look at that comprehensively but we have to also realize that we have only so much money so we can't expect to do everything within the next three years because that the system will you know the costs will be too too too exorbitant so we may need to move things out strategically over a 5 to 10 year cycle but there will be there will be costs for sure um and in sanitation as I mentioned on Tuesday you know you have to spend money to make money so one of the things is yeah we're picking up new clients Jason's worked really hard for example um with Amazon uh Amazon has been taking their wayist since they opened to a private hauler uh and this was because on our prior leadership in in in sanitation this the answer we gave them was we didn't have the C the capability to address it like we we didn't have the equipment the right right Staffing ratios Etc Jason's looked at all that and said no we can we can make that happen now we may have to acquire some added equipment but if you do the math picking up Amazon where it could be $200,000 worth of new revenue on any given given year that makes sense for us in the long term even if you have an upfront expenditure so those are the kind of calculations that I don't think were happening necessarily in the past but we're really working to improve that that's see good and that is basically it so if you have any further questions I'm happy to take those if you have any specific questions for the Departments obviously the directors are here and their staffs I just have one comment go ahead um for throughout the budget workshops and and the discussion we talk a lot about um this budget reflects Council goals this this is this is uh one of the council goals and I just want for people who are watching who might say where where did the council goals come from is is from the council sitting down in a goal setting session and talking about the things that based on our observations and conversations with staff and and the public think that are important things for the city to look at so that's that's where the council goals come from so well that that and we did a strategic planning process with USF yes also so we we had that and then we had the goal setting so we've had a couple of uh couple of opportunities for strategic planning and go and yes I just want for people that are like what are you talking about come from anything else Council I have a comment not a question goe okay so thank you staff again I want to I said this Tuesday thank you staff for your work on the capital budget very detailed what's really nice is you know in the past some budget years we've barely able to keep up we fell backwards sometimes this one fixes a lot of the issues we have currently but also plans for the future and that's what I like so thank you very much so Carlos I do have one question on the PD design concept plan for the police station so we're going I I just want to make sure everybody understands the process or maybe they do and I don't but do we is that's where we're starting with the concept plan or do we need to First do Like A needs assessment to determine or do we already know exactly do are we in a position where we can skip the needs assessment we already know we need X number of square feet and we need need this function cuz at least the way I Envision it is we're at what are we 58 60 officers sworn something like that somewhere right in there now and and so I mean I our City's going to grow but I don't I mean we it's not going to infinitely grow I mean it's not going to double so I mean I don't never see a point in the future where we're going to probably be over 85 or 90 officers probably be the most we could ever be so we need a building that could accomm odate all of that do we already have that groundwork laid out so that we can go right to the conceptual drawings and stuff or are we starting at step two or we already have step one done so we had a u before I got here actually there was a u a preliminary facility saw assessment that was done uh for the police department um so I would think that we would use a lot of that information as sort of the background to provide to this whoever whoever we hire to do this this conceptual design they would take some of that whether it needs to be tweaked or not I'll have that conversation with with Chief Albano and his team as to have there been any changes in the three years since that study was done um and if so we'd have to contemplate you know do we we add that to the scope of services for the for this for this consultant um but I would hope that that information is still pretty fresh I mean it's when they did it I would think that they were looking at the future just like we're looking at it now I don't think a lot has changed in the last three years that would deviate from that um and in terms of the fire station too because if we look at looking at remember the important part here is this this property should be big enough to accommodate two two uses so we want to make sure that whatever layout we have accommodates a future fire station uh we've been talking to Chief Camp he's got a pretty good handle him and his team as to their needs and so they'll be involved in this conversation as well when we're creating that scope of services for this designer um so I I think we're we're in good shape here moving forward um and if we find at any point we need to come back to you for some clarification we'll do that but I I think right now we're moving in the right direction okay yes yeah on with that um I know the long range plan was to have dispatch go to the EO new EOC building has there been any thoughts about dispatch going to the new police station we we have talked about dispatch potentially going to the new police station um but because that's still more of a long-term plan we felt that the the having the new EOC being built on the short term the EOC will be has to be built well before the police station even is is an entity um so we wanted to move them there because it's a hardened facility um having an opportunity to do something at the police station there could be because we we'd like to keep the system redundant right have the the main the main dispatch and perhaps have some sort of a backup somewhere so there's I think we have plentiful options at this point I mean we could get them out of City Hall completely once we have the police station Maybe have the main one at EOC and and a backup at the station or or vice versa we we have opportunities I just felt that we had a burden in hand with the EOC to move that dispatch there now and uh I still think makes more sense because again we're planning all this we still have to go out to the voters assuming that's what council wants to do for in terms of a Geo Bond so there's a level of uncertainty there whereas the EOC is a certain thing we're working we're going to get it done okay thank you you're welome and that building's funded and and being PL I mean it's going up and that will enable us to get the Communication Center out of the first floor City Hall in the short term which creates space that I mean I'm getting ahead of ourselves a little bit but I think we need to open this space up a little bit and do some reconfiguring of our first floor City Hall so that when people come in there's a better customer experience and we can also set us up for kind of sharing some of our assets I mean part of our inefficiencies reflect the building we're in I mean we have walls we have a group of people that work there we have a group of people that work there well because they're working there and working there they each have to have their own scanners and printers and all that copiers and papers and all that I mean if we could reconfigure space so that there's ability to share some of those resources there's a cost savings and efficiency gain in that too so um anyway long way to say I hope we can get them out sooner than later but um it's better for them too I mean it's you know they're well they need to be in a Harden facility well nobody has a 911 Center inside a glass window I mean that's not how that's typically done so okay anything else Council thank you all so Carlos I did I did pledge to council member schisler um you know as you know he's a very active participant in the budget process and a tremendous asset to the council in that regard so I I did pledge to him that if he has any questions or objections not questions if he had questions he can ask you and get them get the answers but if he has objections to anything we've done here today that we would Circle back on whatever he objects to and have another discussion about it so I just want to put that I mean I think I don't think that's likely to happen because there's no surprises I mean he we've all known for some time what we were going to hear today but if he does have any objections that he can't resolve with you individually um we'll reschedule a discussion about that we're not going to pass a budget unless until all five of us are are comfortable so certainly and we're we're we'll share a PDF of this presentation we'll we'll send it directly to him so he'll have that as well yeah and just so you all know um I think it was like 6:30 this morning he was texting me with questions already about the budget for today so uh I didn't just didn't get a chance to answer those but one second second I'll share that with the counc I just want everybody to know that we're not going to pass a budget until all five of us are comfortable with what we're doing we're not going to ram something through just because we have a four votes and we don't you know we don't do that so if he has any objections we'll bring it we'll just have another discussion abolutely that it directors anything really okay good Council we will be adjourned [Music] [Music] [Music] [Music] [Music] [Music] [Music]