Good evening and welcome to the Planning and Zoning Board meeting for Tequesta, Florida. It is June 23rd, 2026. It's 5:30 p.m. Meg, will you call roll, please? >> Chair Leslie Dasher? >> Here.
>> Vice Chair Teresa Maggio? >> Here. >> Louis Beshara? >> Here. >> Carey Ambrose? >> Here. >> Skylar Nickel Downey? >> Here. >> Marie Safiri? >> Here. >> Eric Gaylord? Fred LaSalla? >> Here. >> Thank you. Has everybody had a chance to read the
agenda? >> Yes, ma'am. >> Okay. Any changes? >> I make a motion to approve the agenda. >> Yes. >> Second. >> I'm sorry. I was doing something. >> I was waiting for you. >> Okay. Um
All All in approval? >> I. >> I. >> I'll make a Yes. >> Any Yes. >> Don't hit me. Any Any opposed? >> [laughter] >> Okay, motion carries. Has everybody had a chance to review
last meeting minutes from April 16th? >> Yes. >> I make a motion to approve the minutes from April 16th, 2026. >> I'll [clears throat] second that. >> Okay, all in favor? >> I. >> Any opposed? >> Oh. >> I'm sorry. What's going on?
>> Um uh I'll oppose. No um Okay, uh motion carries to approve the meeting minutes. Okay. Okay, and the uh s- First item on the agenda is the annual reorganization of the Planning and Zoning Board, elections for chair and
vice chair. >> Good afternoon I or evening, board members. Nice to see you all. Uh as the chair just stated, uh, today is you have the responsibility of appointing your chair and vice chair. Uh, the code of ordinances provides that the uh, planning and zoning board
chooses its own members. Typically, in the past this has been done by simple, uh, motion. Uh, although the board could consider nominations if you wanted to go through that process. Uh, however, typically in the past it's just been done by motion. >> Okay. >> Uh, um,
so >> Could I have the floor? >> Mhm, sure. >> Okay. This is not a reflection of you, of the both of you, but I think everybody sitting up here needs a chance to be have a chance of being a
chair and a vice chair. So, I would like to make a motion to have Sherry as the chair and Genie as the vice chair. And do I need two separate motions?
>> do it separately. >> Okay. So, I would make if it I'd like to make a motion I'm making a motion to have to nominate Sherry as the chair for planning and zoning. >> Okay. Is there a second?
>> I second that. >> Okay, there's been a motion and a second. All in favor? >> I. >> Any opposed? Motion carries. >> Okay. And I make a motion to have Genie as the vice chair.
Do I get to speak? >> Yeah, you sure. Please. >> at this time I don't think that that I would like to do that. I I don't think I'd like to be appointed vice chair. Um, maybe in the future, but
not right now. Um, so I don't know how we would handle that moving forward since this is motion on the floor, it hasn't been seconded. >> It hasn't been seconded, so I can rescind my motion then.
>> And I can make my own motion then. >> Yes, you may. >> I'd like to make a motion that Let's see. The vice chair. >> Okay. I will second that. >> All in favor? >> Aye.
>> Any opposed? Okay, motion carries. >> Thanks. >> Thank you. >> telling her I was doing that. >> I didn't ask her. I didn't know. >> Okay. >> So, does Sherry move up? Does Sherry move up here? >> You don't have If you'd like to switch now, you could. You don't have to. You could wait till next meeting. >> Okay. Wait till next meeting.
>> But, from this point on, Sherry is the chair. You would you would continue on for chairing this the remainder of this meeting. >> Oh, so I thought you wanted to finish the meeting. No. Okay. I'm happy to do it. I'm happy >> You You are the chair now. >> Yes, understood. Okay. Well, then let's
move on to the first item on our agenda. Or the third item on our agenda, sorry. The ordinance 09-26. >> And I will happy I will be happy to read that ordinance for you. Item number three is ordinance 0926, which is an ordinance of the Village
Council of the Village of Tequesta, Florida amending the Village Code of Ordinances at Chapter 63, Right-of-Way Regulations, Article 1 in general to create a new village right-of-way policy for all Village of Tequesta rights-of-way, and to adopt and codify the same into the Village's Code of Ordinances. Providing that each and
every other section and subsection, Chapter 63, Right-of-Way, shall remain in full force and effect as previously adopted. Providing conflict clause, severability clause, authority to codify, effective date, and for other purposes. I see that our presenter today is Mr. Doug Chambers. >> Yes, sir.
Good evening, board members. I'm Doug Chambers, Public Works Director. Happy to be here tonight presenting to you. Uh just to give you a little background. So, the public works department and utilities department, if you do not know, are provide oversight in the village right-of-ways. So, throughout
the year, we are in the right-of-way on repair projects, maintenance projects, capital improvement projects, for instance, a water main replacement, um, road improvement, sidewalk replacement or improvements. And also,
if we have contractors or homeowners that are working on projects that impact the right-of-way, a permit application is required, and that application goes to the building department. From the building department, it is distributed to the utilities department and the public works department, where both departments
provide a review of the permit application. Sometimes it's something very simple. Sometimes it might entail, uh, plans that we have to review. Um, we take a look at the impact to the right-of-way. Uh, sometimes we provide comments, we provide standards,
and we follow the process from start to finish. A permit will be distributed to the applicant, and we, uh, we're in touch with the applicant, whether it's a homeowner or contractor. We provide inspections, we take pictures, until final inspection, and we close out that
permit. So, over the years, um, there have been impacts in the public right-of-way without good standards. And I have a PowerPoint presentation here that I'd like to go through to explain some of that to you. Um, once I go through the PowerPoint presentation,
if you have some questions, we can go back to any of the slides that you like, and we can answer some questions that you may have. So, basically, the village right-of-way code revisions, right? We're protecting our infrastructure investments. We're preserving drainage, protecting infrastructure, and maintaining
community character. Over the last 5 years, the village has spent almost $9 million, invested $9 million in into the infrastructure. That's water main replacements, that's road replacement, sidewalk replacement, tree enhancement projects,
um and so on. And so, uh we are to ensure that future improvements continue to function as designed for decades, right? Properly maintained swales, drainage features, driveways, landscaping, and everything within the right-of-way footprint. That both helps protect public and
private investments while preserving the unique charm and character of Tequesta. Mike, did you turn that off? >> I'll try. >> Wouldn't you love technology? THERE WE GO. TECHNOLOGY. [laughter] >> SO, WHEN YOU TALK ABOUT the code revisions, we are trying to simplify the
working requirements in the right-of-way for not only staff, but for residents and contractors. Establish uniform standards across the village for everybody that's working in the right-of-way. Right now, we do not have that. Let's talk about the right-of-way. What
is the right-of-way? The right-of-way is the area between your property and the street. The village uses that right-of-way for road, sidewalks, drainage, utilities, and public access. While homeowners mow and maintain that right-of-way, it is still village property, and any changes to that
right-of-way require village approval. So, the village has jurisdiction over the right-of-way, and um Comcast companies, utility companies, FPL, we can't prevent them from going in the right-of-way, but we can require that they do pull a permit, and we review the plans and the work that they
are doing in the village right-of-way. But, we cannot prevent them from putting their utilities in the right-of-way. Where is the right-of-way? The right-of-way is adjacent to your property. How do you locate the right-of-way? Well, when you purchased your home and you received your closing documents, you received a survey. And on
that survey, it shows you the footprint of your home and the property boundaries of your house and where the right-of-way is beyond your property line. It's marked on your property survey. I have a copy of a survey we can take a look at and you can also visit Palm Beach County Property Appraiser's website,
punch in your address and pull up your property and it'll give you a guide in a footprint of where your property line and boundaries are. >> [clears throat] >> This is the standard picture of a survey that you would get when you closed on your home. Um Jay, if you wouldn't mind, if you just show the footprint of the property
line. So, if you look on the uh the west the east side of that the blue line is your property line. And then when you go towards the front of the property, you can see with circular driveway and Gulfstream Drive, everything beyond that blue line is village right-of-way. So,
if you're working within that footprint, which you will have you'll have grass, you'll have concrete, you may have pavers in your driveway, any work within that footprint, whether you're a homeowner, whether you're a contractor, whether you're FPL, you're required to apply for a permit and that's where the utilities
department and public works department will review those plans and provide comments accordingly in the right-of-way to protect that right-of-way. This is the site that I talked about. It's a little bit cut off on here, but this is the Palm Beach County Property Appraiser site. If you look up in the
left-hand corner, you can drop your address in there and hit the search button and your property will come up and this doesn't give you a good footprint as far as, you know, a measurement of that exactly where your property line ends and where the right-of-way begins, but you can basically see beyond the yellow line or
the gold line, uh that is the village right-of-way. >> [clears throat] >> So, who maintains the right-of-way? This is not unique to Tequesta. This is This is standard uh protocol for any municipality. Uh the owner,
occupant, and tenant is responsible for the maintenance to the road. So, but we find over time, especially when we're reviewing permit applications and we go out and we meet the homeowner, sometimes they've been provided inaccurate information from a contractor saying, "Oh, we're going to you know, replacing
your driveway and a permit is not required." They're giving false information to the homeowner, and the homeowner is under the impression that their property goes all the way to the road. Right? Because they're maintaining the property all the way to the road. I live in Palm Beach County. I do the same thing, right? I have to maintain the
property all the way to the road. It's like that in every city, every county across the United States. Do you need a permit to work in the right-of-way? Yes, a permit is required for all construction work within the right-of-way. You complete an application, either online or in person. The building department will walk you
through and assist you through that process. And then, as I mentioned before, that application will come out to the public works department and the utilities department for review. We might provide some comments, or we might just issue the permit and then require inspections and provide contact
information to the applicant. >> [clears throat] >> What is the purpose and function of the public right-of-way? It is a public space supporting roads, sidewalks, drainage, and utilities. Functions as both landscape area, protects properties through stormwater drainage,
and it must remain safe and accessible for all operations. Improper use creates long-term public costs. This is a nice picture of underground infrastructure in the right-of-way. So, when you're looking at the front of your property, what you don't see are [clears throat] all those colored lines
underneath um underneath the grass, underneath your driveway. And that is all underground utilities. It could be sanitary sewer, it could be Florida Power and Light, it could be um your water distribution, stormwater, whether you have Comcast or AT&T, you'll have all of the
infrastructure in that right-of-way in front of your property. It is so important that care is taken and the standards are followed when you're working in within that footprint. For instance, I got a call the other day about somebody who was replacing a mailbox on the water main project.
And contractor took a 3-ft stake without calling any locates to see what was underground, and he took a sledgehammer and was banging it into the ground, 3-ft into the ground. The last thing you want to do is number one, hit an FPL line. You hit a water distribution line. You
want to hit a sanitary sewer line. So, these areas are very important. It's a very small footprint within the village right-of-way to provide all the essential services that all the residents and the businesses require throughout the village. That is the importance of of the
of the right-of-way. And again, you know, which which infrastructure is critical and what are we protecting? So, underground, we're protecting that water, the sewer, the storm, the electric, and the fiber. Above ground, we have roads, sidewalks, streetlights, signage, drainage structures, swales, and you also have
vegetation, right? We have greenery and trees. Damage leads to costly repairs and service disruptions. Providing standards prevents conflicts before they occur. Gives everybody a clear picture of of how to move forward on a project. This is a perfect example of somebody
working in the right-of-way. Didn't call any locate utility locates. And if you're not familiar with utility locates, if you go around the village and you see all the colored flags in the grass, where you see the spray paint. Each utility company identifies their utility by a color, right? So, for
instance, the water department, they put a blue flag out there. Florida Power & Light will put a red flag out there. Now, it may be different depending on what side of the road you live on and what utilities are there, but you need that information whether you're a homeowner out in that right-of-way or you're a contractor out in that
right-of-way so this doesn't happen. This is a water main break in the right-of-way on Bridge Road. This happened to be caused by trees and tree roots. Now, to say, yeah, to talk about the impact to a break, whether it's water, whether
it's sanitary sewer, that has its own requirements. If somebody breaks a sanitary sewer line or drives a stake or or breaks a a fiber optic line, we had a fiber optic line on um El Portal Drive a couple years back where we were working on these storm water improvements and the contractor
went through an unmarked [clears throat] utility line, fiber optic cable. We knocked out all the communications for half of the country club. It took, I think, 5 days to repair that cable. Um so, it's it's it's a terrible disruption and it is costly.
This is the impact to the road after that break. Half of the road had to be repaved. This is another water main break in the village right-of-way. This was a unique break. If you see that sort of in that hole, that brown-looking, dark-colored pipe with
the aluminum silver tip, that's a water main. That broke under a mature oak tree and in the middle of the night, the utilities department is out here in the right-of-way. Sorry. That's uh one of our utility technician, Steven, trying to make a repair on a
water main. Right now, your service is out, your water is out. He's trying to repair a water main under a mature oak tree, which is challenging, to say the >> to say the least. >> to say the least. So, not only does he have to repair that
water main, but there's no guarantee that water main is not going to break again. It's still sitting under a mature oak tree, right? And not only have you damaged the the water main, caused an inconvenience and and a cost to repair that, but you've compromised the tree because you had to cut all the mature oaks on this tree,
all the roots, I mean, to get to that water main. This here is damaged the sidewalks caused by tree roots. I mentioned in the on the first slide the village has spent nine over nine million dollars on
repairs to infrastructure. Some of it is due to oak tree roots and damage, right? Some of it is just aging infrastructure and and you need access to replace that infrastructure. But the village has spent over a million dollars replacing sidewalk
due to oak tree roots and tree roots. I've been here 11 years and we've spent over a million dollars replacing sidewalk due to trees and tree roots. This is an example of that. This was a water main break caused by tree roots. That's Bo, he's one of our
technicians in the water department. This is on I believe this was on North Cypress. Sidewalk roots causing damage to the sidewalk. I mean these are just a sampling of pictures. I literally have I think I have 15,000 pictures on my computer from
around the village in the last 11 years. >> Wow. >> So, we talk about the right-of-way and then I want to talk about the a swale. If you're not familiar with the swale and what the purpose and the important function of the swale is. So, the swales are engineered storm
water systems. They are not just landscaping and green grass in the right-of-way. They are designed to convey and store storm water efficiently. So, when it rains, you have your irrigation on, we have a storm event, where does the water go? You have to get the water off the road and into a swale and eventually
move the water, excuse me, um to a storm drain. But some of that water also has to percolate and infiltrate into the ground. You don't send all of the water to the to the catch basin because ultimately that water ends up in the Intracoastal and the Loxahatchee [snorts] River.
And you cannot just send that water until it's actually treated. And the treatment process is actually absorbing absorbing into the ground because that water is filled with sedimentation, it's filled with oils from cars, it's filled with fertilizer, and it has pesticides. The water is not clean, so you cannot
take that water. We have a permit that requires that this water is distributed into a swale before it dumps eventually into a waterway. So, any blocking or or grading disruptions, they impact that drainage. So, if we're planting in the right-of-way, and you're
not regulating that, you're planting in a swale, you're impeding the water flow and the purpose of a swale. This I like this picture here. This is a nice picture here. This is not Tequesta, but it shows a picture of a of a a typical swale and the flow. So, when we
are rebuilding our roads, let's start in the roadway first. You do not want a flat road. If you have a flat road, the water just pools and sits in the road, right? So, what we do when we build the road, over time the the the roadway will settle. All right? It'll settle and you'll have little pockets and you'll have little dips in the road. When we
rebuild the road, we sort of build a crown on the road. So, it shapes like this, so the water runs off the road. When it runs off the road, it has to go someplace. It has to go into a swale in the grass. The road is slightly pitched in a direction to where a catch basin may be
on a corner someplace, right? At the end of your road. But, it's it's distributed into the swale, and then when the swale in the road in the grass is built and a swale in a driveway is built, you continue that flow all the way down the road. So,
as we're looking to replace aging infrastructure, right? And maintain our roads, and maintain our underground infrastructure, it's going to take a long time to get to a point where every house in Tequesta has a swale, right?
Um where water is actually flowing where it should go. It's going to take a long time. But, you can see the just the the sheer amount of construction that is going on on a monthly basis in Tequesta, and we're out there constantly with the applicants and with the contractors building a profile
like this. When we rebuild a road, we rebuild the crown of road, right? And we have to make sure that at the same time on that property in the grass, they're building a swale to capture that water as well. When you don't have the swale, so here's your road where it's it's pushing the
water off the center of the road and it's trying to push it off into the grass and there's no swale in the grass. So, the water will sit there on the edge of the road. You see it sitting in that driveway. If we were to have a storm event, that water will potentially push up into the house and flood the house. That is
the potential. Cuz that water has no place to go. And if it sits on that road for a long period of time, this is what's going to happen to your road. This is Tequesta roads. This is This is not from the internet. This is here in Tequesta. That's what happens to your road when you have water sitting on your road. There's no place for the water to go.
So, you can see it's trying to push the water off to the side into the swale. There's no swale. There's no place for the water to go. So, you're going to create flooding and you're going to deteriorate your road. This is an example of the need to have access to infrastructure in the village right-of-way.
Right? This this is a stor- This is um storm pipe that I believe was replaced in Tequesta Pines a few years back. And this is the impact to the right-of-way. Just like if you've been monitoring the project on Tequesta Drive, the impact to the right-of-way to replace one 8-in water main. That's just one you
underground utility. Right? That's not a storm pipe, that's not a sanitary sewer, that's not FP&L, that's not Comcast and AT&T. That's one underground utility. The next utility that comes in, if they can't bore underground and get through this footprint, they're going to
dig up the right-of-way and go through that same process again. So, the The is required to have a permit for storm water runoff. So, it's called the MS4 permit. And those requirements are federally and
state regulated. It requires municipalities to manage that water, that runoff off of the street into the swales, and to protect water quality, protect that water in the Intracoastal and the Loxahatchee River before it gets to those bodies of water.
Swales are part of the village permit permitted storm water system. This is all part of this permit. The revised ordinance ensures compliance with these environmental uh regulations. Just to go back, I just wanted to read you this too also from our MS4 permit.
Um again, the permit is a state issued environmental permit that requires local governments, not just Tequesta, to implement programs that reduce storm water pollution and protect water quality in lakes, rivers, canals, and other surface waters. For us, it's the Loxahatchee River and
it's the Intracoastal. Those are our main uh waters waterways. The MS4 permit requires the village operate and maintain its storm water system in a way that prevents pollutants from entering canals and waterways to the maximum extent that we can.
Swales are part of the village's storm water system and must remain functional for drainage, water quality treatment, and flood control. Storm water must be able to flow through the swales without obstructions. If we're putting structures in in in the
right-of-way in the swale, the water can't move. It's creating an obstruction. Vegetation cannot interfere with drainage, maintenance access, accessibility, visibility, or treatment functions. The village is required to inspect and
maintain its drainage facilities and address conditions that negatively affect storm water performances. So, every year the utilities department is required uh to submit their documentation on all of the inspections they've done throughout the year in the swales in the stormwater system, how much garbage, how
much litter, how they maintain their swales. That's all part of the permit process. And that's done That's done throughout the year and then they report once a year annually. So, again, yes, we're trying to protect infrastructure and
village tax dollars, right? Investment into the right-of-way. Um, but also, you know, providing a balance for function and aesthetics. Right? So, we want to maintain attractive streets and neighborhood character, support property values and curb appeal,
allow Florida native and non-invasive landscaping, and ensure the appearance is not compromised underground infrastructure as well. So, we're trying to find a balance between that all, between both those aspects. So, the revised right-of-way code will
set clear standards for everyone, anyone in that works in the village right-of-way. It provides consistent rules for residents and contractors, eliminates conflicting interpretations, gives staff clear enforcement authority, and creates predictable permanent process. It's predictable permanent
process. This is the requirement, this is where you're working, this is what you can do, this is what you can plant, this is what you can't do. It's standard. This is not unique to Tequesta as well. Several key planting rules. Plantings are allowed on the top side of the swale. That would be on the top side and
I have some pictures to show you that. That would be on the resident side of the swale. A minimum 3-ft setback from the swale slope, where it slopes, and a minimum 5-ft separation from utilities. So, for instance, if you were going to plant a tree and you're in the
right-of-way and you're at the top of the swale, but there's a water main right there, you need to provide clearance from that water main, and then I don't think I have it in the presentation, but it's in the code, you have to install a root barrier, which will help deflect the oak tree roots and drive them a little bit deeper.
Um additional separation may uh may also apply based on what you find when the contractor the homeowner calls in for utility locates to see what's underground. So, that's really the first part of an application to provide the information when it comes
to us back to the applicant to call if if you're not familiar with the service, it's 811. You dial 811, I'm working in the right-of-way here in Tequesta, this is the location. I'm hand digging, whatever you're doing, you provide that information, and then
all it's a national registry, all of the utilities that are registered with underground utilities will come out and they will mark those locations, and that will sort of dictate what you can do in the right-of-way. And a good example of that, if you're familiar with the adopt-a-tree program we had for a few
years, you could be on one side of the street and you'd have any utilities and you could get a tree. And then you're on the other side of the street and you have FP&L cable and you have a water main and you have a sanitary sewer pipe and there's no place to really plant a tree unless we want to plant trees on top of
the water main, for instance, like the picture I showed you there with the utility technician trying to replace a water main in the middle of the night. We don't want that. That's extremely costly and difficult. Um so, and there are specific plantings that are allowed in the swale. So, we
are allowing plantings in the swale. Key right-of-way and swale requirements. Ornamental grasses are permitted in the swale flow line. Artificial turf is prohibited in the right-of-way. Decorative rock, mulch, or boulders are prohibited, and large
canopies would require village approval. So, in some areas and in some right-of-ways some right-of-ways you could have 20-30 ft of right-of-way. You know, in some areas you have 7 ft of right-of-way. way. it depends on where that right of way is, what what underground utilities may be in conflict, and what you can actually
plant there. Same fashion as we did with the Adopt-a-Tree program. Compliance and enforcement, again, a permit's required, the village is required to remove non-compliant installations. Violations would be enforced through the existing code. There's nothing new about that. And then, fines or abatement and cost
recovery might apply. So, if you're somebody, a contractor, or or whoever you are, and you're out in the right of way, you don't have a permit, you didn't call in utility locates, and you hit a water main, or you hit a sanitary sewer line, you're going to be liable for that. So important to follow standards and
protocols. Again, similar standards are adopted by communities across Florida. This is not unique to Tequesta. Again, I'm not going to go through that again, but it's the same standards. We're trying to maintain community appearance, provide clear uh standards for everybody across the
board, and basically support long-term investment and operations and compliance. >> [clears throat] >> And here, I just want to show you some examples of non-conforming properties, right? So, here we don't have a swale. Right? There's no place for the water to
run. There's no place for drainage. Not only that, the landscaping creates a vis- visibility concern for somebody pulling out of that driveway looking at the Somebody pulling out of a driveway or a resident who's There's many areas throughout the village that do not have sidewalk. And some some residents just do not want
sidewalk in their community. And so, we have For instance, you go through the country club, where you go across the street here from Village Hall. There are no sidewalks. Some residents just do not want that connectivity and that sidewalk. But, if you're walking in the street there, and you have this line of sight and this
vegetation, that is a potential hazard for somebody driving there or somebody walking there. And on top of that, the vegetation has been planted uh ultimately over underground utilities infrastructure, when it interferes with any type of maintenance, any type of repair, or any
type of replacements that that are required in that right of way. >> [snorts] >> And if you look at the edge of the road, the water is also collecting there. You can see the edge of road starting to crack because the water just sits there on the edge. You can see the staining, and the entire edge of road will eventually crack. >> [clears throat]
>> A lot of these are just the same thing. Trees growing up into the lights, vegetation planted out into the street. Here's the same situation. Planting up to the sidewalk, over the sidewalk. Um not only that, if somebody were to fall on that sidewalk and nobody's walking through there, somebody's laying on the
sidewalk, you can't even see them. You can't even You know, if you're driving by, you wouldn't even see that person laying on the sidewalk. Um and then again, vegetation planted on top of uh utility infrastructure. This was actually on Tequesta Drive, Riverside Drive. That's all been taken out.
And all that sidewalk was replaced. Now, this is interesting. So, this would be considered non-conforming. And so, they put a swale in the driveway. But, they didn't put a swale in the grass. So,
when somebody comes to the village and they're replacing their driveway, >> [snorts] >> we are not adding an additional cost to the resident and saying, "Well, if you put in a new driveway, you now have to dig up your grass and put in a swale." Some people just don't have that money to do that right now. That's not a
project they want to tackle right now. But, we make it very clear that this is the standard footprint for your driveway to get the water off the road. If you're going to have water sitting in your driveway here, staining your driveway, and potentially in a flood or or or in a storm storm event, that water's going to
push up towards your house. Um from just from looking at this, I believe the vegetation is far enough back where that could remain. It's on the top side of the right of way, outside the swale. And all they would have to do is dig a swale into the drive
in the grass as well so that water could eventually move out of the driveway. I think I have a couple houses like that as well. Here's another house. The landscaping looks beautiful. Right? Not saying it doesn't look nice, but this was planted without a permit in
the village right-of-way on top of underground utilities. There's no access for maintenance repair of any of those utilities. And this road was recently paved and again eventually that water may sit on the edge of the road and then deteriorate
the edge of road. This is the same thing here. It's It's all these are same very similar examples, right? A swale is required. There's no swale here. Landscaping creates a vis- visibility concern, right? Pulling in and out of your driveway. Pedestrians walking maybe at risk for
line of sight and visibility. You don't see the person walking. By the time you see them, you're already out in the road. You've already hit them. Here's an example of a non-conforming property. They placed loose gravel in the right-of-way. We had paved that road I think about a year and a half prior.
They went in without a permit. They put gravel on the edge of the road. Um obviously the gravel placed at the road is in the right-of-way is going to eventually uh move and migrate and and create blockage in the in in the swale and and impede water flow. And if you look at
that edge of the road, there's nothing holding the edge of road. The entire edge of road is already beginning to crack and that road is about a year and a half old. That asphalt is about a year and a half old. This is another example of uh just needing a swale in the grass.
So the water doesn't sit and pool in the driveway. And if you look at the edge of the road, the edge of road is starting to crack as well cuz it pools on the edge of the road and then it runs back into the driveway. This is an example of a compliant right-of-way installation.
This work was completed under an approved permit. They submitted plans. Some people, if it's a if it's a major project, right, you have a full set of plans. Some people just replacing a driveway and do a hand sketch. They have a copy of their survey and they draw it in right on the right in the survey. We're not making you go out and and and
hire an engineer to create these plans unless it's a massive renovation project or or new build. Um so, I'd like to get to a a side profile. >> for not doing my driveway. >> What's that? >> I said, "Thank you for not doing my driveway. I'm not compliant."
>> [laughter] >> Right, and and and Liz, but we can we'll get to that, right? So, your driveway is 15 20 years old. >> Yeah. So, well, let's talk about it now. So, if these revisions go through, there's
been a lot of conversation about, well, my property's not in compliance with this. And are we all going to get issued with the code violation? >> No. >> As long as you're not impacting an underground utility and you have a water main break or a sewer break or there's a hazard or something's happening that has
to be addressed, you're not going to go out and get code violations. However, when you do replace your driveway, you're going to follow the standard. When you do replace your grass, you're going to follow the standard. So, you will be grandfathered in unless you've already received a
notice of violation now for something that's happening on the property. But, for the you know, nobody else is going to get a violation receive a notice of violation until you actually make changes or modify the property and then you have to follow the the if the standard passes if the council votes to
pass the standard. This is a nice profile side view as well. You can see the the swale in the driveways and in the grass and the water just flows uh eventually to a catch basin and And of it percolates in the swale as well.
This is another uh example of a conforming uh uh compliant property. Uh the vegetation is pushed back out of the right-of-way, the top side of the swale. >> [clears throat] >> And this one here, actually want to show you this picture first. This is El
Portal Drive. This is what it looked like prior to installing swales. And um this is not a storm event. >> That was always a mess. >> uh it rained for 45 minutes. And
I mean, we worked extremely hard, and I know the manager and the village council set money aside for this project to get this water out of the road. How many times I would see a a mom pushing a stroller down the street in 2 ft of water, no place to walk, no
place for the water to go. That's the before picture, and that's the after. Sorry. Sometimes it works, sometimes not. That's the after picture. You see a nice defined swale. We were able to add a sidewalk as well on the top side.
Trees are planted. Those trees are existing on the top side of That's all in the right-of-way. That's on the top side of the right-of-way. That's a great example of utilizing village funds and in your investment wisely throughout the village. And
you know, there I run into residents that um are very passionate about their landscaping and and what they like and their aesthetics, and and I can appreciate that. Um there's nothing wrong with that. You have a certain look or a certain style
you like, I can understand that. But you still have to be mindful of the ultimate goal here of protecting your investment dollars, and we're not taking away from the aesthetics throughout the village. I mean, you see these conforming pictures, I mean, it's it's it's adding value to your properties and the
community. I mean, you see the value of of what it what it takes to live in Tequesta. I mean, this is not hurting your property values. This is protecting your investments your investment. It's your money. It's protecting your investments for the long term, right? And you have
infrastructure that's that's very aged. And you know, our utilities department is starting a new water main replacement now. Um they're just wrapping up Tequesta Drive and they're moving to the next area. I know they still have to get back to Country Club Drive and many other areas.
We're talking about um FPL coming in here on we were fortunate to get on a in underground infrastructure project at no cost to the village or the residents to underground overhead power lines. There are about 622
homes that will go underground. It's still in the planning stages with um with FPL and their engineers. But again, you have this little footprint that all of these utilities have to go in. So, it's it's not just for water, storm water drainage, and and and
underground utilities, and aesthetic. You have all of that in this small little footprint, right? And and for instance, out here on that project, that right of way was so congested. You have to have so the American Water Works Association, right? And FPL they have certain requirements and our water
department has certain requirements. If you have a water main here, you have to be 3 ft away from the water main, and you have to be 4 ft above FPL's underground high voltage line, and it you run out of room in your in your right of way. So,
again, this is just to provide good clear guidance to homeowners, contractors, and staff. And I can tell you I'm out there on a daily basis uh uh, with contractors and homeowners. And I think a big part of this, if this
goes through, is also educating the homeowner because I'm hearing a lot of contractors providing misinformation to homeowners. The homeowners just don't know. They hire a contractor and say, "Oh, yeah, you're good. You don't need a permit. I We do this all the time." >> As soon as they do that, you go get a permit. >> [laughter] >> Yeah.
So, [snorts] that that's definitely, um, something that staff needs to do. Uh, putting it out in, uh, you know, the smoke signals and the Friday news and on the village website. You know, when somebody, um, applies for a permit or maybe you can talk to utilities department when they send out mailers
and and in in the bills to put something in there once in a while about right-of-ways, but I know you're I know homeowners are getting misguided and misinformation from contractors. I hear that regularly. And then, the contractor, at every turn, even after they get their permit, is
looking for a shortcut. "Oh, I didn't know I had to do that. You know, Palm Beach County doesn't make me do that." What's interesting about that comment, we've basically adopted Palm Beach County standards. The the driveway footprint, the paver footprint, the sidewalk footprint, those
are Palm Beach County standards. So, this is a very important step in protecting the infrastructure and your investment dollars, uh, throughout the village. And and this is a really good step forward. So, I can answer any questions that you might have, uh
>> Yeah, I remember discussion. Um, I did have, uh, um if you five page five of the ordinance or page 15 on our it's, uh, section 63- >> it on the screen? Yeah.
Go ahead. Ben can pull it up on the screen. >> Oh, okay. >> me a minute. >> Okay. >> Um, it's, uh, low impact design principles such as bioswales. I just was a little a little curious about what I'm sorry. What was it? >> What what are >> It's on page, uh
>> Yeah, yeah, D. >> Uh >> yes low impact design bioswales or other creative stormwater management techniques. I just was curious is that a homeowner is that a homeowner the bioswales or is that a more of a village? >> That's it so
the village works towards it but a homeowner can do that as well. So if you're applying for you're going to be working in the right of way you can talk to the utilities department and they would provide guidance for you as far as a bioswale and what would that that would entail and they would provide you details as far as um
of the type of grasses and what you're putting in the in the village right of way and the swale. >> Okay. >> Yeah. >> And she says other creative stormwater management techniques and I didn't know what that entailed. Or exactly what that means not so much
how to do it but just what does that mean creative stormwater? >> Good question. >> Well by putting ornamental grasses allowing ornamental grasses in the village right of way and in the swale that provides good absorption as well for your runoff you know so that's
that's a good example of a bioswale. >> Oh I see okay not just just plain grass. >> why we're allowing if you look throughout the we're recommending I should say we're not that we're allowing but we're making recommendations [clears throat] to allow certain plantings in the right of way. We realize that's important not only aesthetically but it's not going to
hurt the the the swale or it's not going to impede water flow within the swale. >> And then um page seven of the ordinance uh that's 14 it's about the large canopy tree species in the in the right of way
and you said everybody's grandfathered in but there's a lot of trees that are right in the swale you know oak trees and >> Yeah thank the village [laughter] for that. >> folks take them out >> What was that? >> I said thank the village for that. When I was on the council everybody wanted
canopy trees on count- Country Club Drive to Questa Drive. >> And it looks beautiful. >> Questa >> It looks amazing. >> Yeah. >> But so when when you plant an oak tree and the caliber is only 2 in round and you plant it in the ground in a footprint that's only 3-ft wide or 4-ft
wide and you have a road here and you have a sidewalk here and you have a water main under there, what's going to happen when the tree becomes mature? >> Well, yeah, the Magnolia Way, those are >> It's going to tear up >> 25 years >> Way are >> 25 years old. >> We just got out of Magnolia Way for the third year
grinding sidewalk, replacing sidewalk and now you see what's happening to your roadway. >> Oh, yeah. Yeah, we just had that roadway. >> You want to talk to folks about the right tree in the right place. If you know anybody who lives in Questa Oaks or if anybody lives in Questa Oaks,
go talk to the folks over there and what they deal with. >> And >> water main, their service line breaking, their pavers, their driveway, it's hitting the the roots that are hitting the house, it's tearing up the road. I just met with the HOA about a month
ago and they said, "Doug, what are you going to do about the road? The road is being pushed up by these oak trees." Well, in Questa Oaks, the way the plat is written, they're responsible for the maintenance of the oak trees. >> That was it. >> So, well, we're not going to spend
taxpayers' dollars repairing the road until you maintain the oak trees. So, they're going to have to go back in their footprint and root prune all the oak trees. And then it's very difficult to put in a root barrier after a tree is mature.
The the roots are just too large. >> Um and eventually any root barrier you're going to put in there unless you're putting steel in the ground, a root is going to eventually push through that root barrier at some point, right? So, that's why it's critical of right tree in right place at the right time. You know, a root
barrier will help um for a period of time and then you hopefully it pushes it, redirects it, but uh you talk to the to the residents in Quest Oaks. It's It's >> That's a bad desire to Quest Oaks. >> To Quest Oaks came here like I told you
yesterday over 10 years ago. >> Yeah. >> Complaining about the root system and there was a board member here that told them specifically what to do and what contractor because Mary Hinton was the president of the
homeowners association and they never followed through with anything. That's why they It was probably too expensive. >> They're up against the wall because what happens if they bring the contractor in there and they cut these mature roots now compromise the tree.
So, you have a storm event now >> Now you don't have the root system. >> gets saturated and now here comes the wind and this mature old tree is going to take out your house now. >> Yeah. >> Yeah, there's actually a house on um on Willow Road. It's a beautiful massive
oak tree, one of the largest oak trees in the village. Um if you drive down Willow Road, you can see it. >> Oh, yeah. >> And you can see what it's doing to their driveway. It's right on top of the water main and the service line. It's broken through the concrete in the driveway
apron. It's broken through the sidewalk. And I would I'm not in favor of taking that tree down. It is beautiful. It is a masterpiece. So, it is in the right of way and in a situation like that we have the ability to get in there and trim it with our contractors. I want to
do a hard trim and pull that back. But I still have to cut these mature roots and I said So, they said, "Why can't you just cut the roots?" I said, "I'm not going to compromise that tree to fall on your house. That will take out both of your houses." >> Mhm. >> So, you know, that's the balance you have to find. You surely don't want to
put anybody in harm's way, you know, while you're doing this. But yeah, we're not just going to go start We're not tearing out any trees or any of that. That's not That's not the goal. >> And >> is if you if you change the footprint on your property in the village right-of-way, that's when you have to
make sure that you're you would be following these guidelines. >> And I did have one last question. It's about It's on page 13 of the ordinance. It was regarding the driveways to be concrete. Um does that include like concrete pavers?
>> So, >> [laughter] >> concrete pavers and asphalt is allowed in the driveway. >> Okay, so >> Um >> Okay. >> Some folks just don't have the capacity to pay for concrete or pavers and asphalt is is a little bit easier for that. So,
we've added that into this ordinance as well to allow asphalt. Um as far as um when it encroaches in the into the village right-of-way, if you have sidewalk in your community, you cannot put pavers in the sidewalk.
>> Right. >> That is a potential uh maintenance uh issue for village for the village. Pavers settle every single year. Every single year we go out and we replace uh I should say we reset all the pavers in front of Village Hall because they just
settle over time. And so, um eventually I would love to see the pavers in the sidewalk even in front of Village Hall out in the right-of-way changed to concrete. Um but, if you do not have sidewalk in
front of your house and there's no plans for connectivity for adding sidewalk, you can run the pavers all the way through to the street. So, there's there's no reason you can't. >> sidewalk. It's pavers, sidewalk, and then pavers, so it's >> Yeah. And there are some communities um like the Intracoastal
um and Riverside Oaks where pavers were built into the driveway apron, the approach apron before the sidewalk? >> Yeah. >> And so, we are allowing those to stay in the driveway apron because that's the way it was built.
Um but it um throughout the rest of the village uh if you do not have um sidewalk or you do have sidewalk and you uh you're required to put concrete in there. >> That's where I'm not compliant. >> Yeah. >> Okay, that's all I had. >> Other questions, Barbara?
>> Oh, I I have >> I knew you did. >> [laughter] >> I'm sorry. >> You don't want me to go? >> Oh, yeah. Okay. Um >> [clears throat] >> all right. Let me do first. I found a typographical error. It's on section 63-2.
>> I did. >> Item number two, um any installation is that is currently the subject of an active and it should be code. They dropped the e. >> We got that. >> So, um and then the other thing is I know
you and I spoke, but I want the public to know about this whole thing with the mailboxes because >> I also got a call about the mailboxes. >> I mean I got several phone calls. I got
an email from Marsha and and I'm like, "Okay, I haven't even looked at this stuff. I just got back home." But I asked you yesterday because at Christmas I put um a spray over my mailbox and it's lit up
at night. It's fancy. Drives my husband crazy, but you know, reading this, that's not compliant? >> No, if you're going to decorate your mailbox at Christmas time, it's >> Huh? >> If you're going to decorate your mailbox at Christmas time, I would say that
would be fine. We're talking about people building concrete walls and pavers and and enclosing their mailboxes. Um and then you also asked about the the permit, right? So, we're not requiring every time somebody has to change their mail box to to to apply for
a permit. It's when either you the homeowner or contractor is driving a stake into the ground into the right of way. Once you drive that stake into the ground, it goes into the ground 3 ft and it's good for 20 30 years. And then if with when the wood rots away, you just take the wood out and put the wood back
into the into the holder. >> Wow. >> That doesn't require a permit. It's when you're driving into the right of way with that stake or you're digging the right of way and you're going to put a post embedded in concrete. You're still going to dig 3 ft into the 3 or 4 ft into the right of way. That's where you want to have a permit.
>> my mailbox created havoc, [clears throat] but I put that mailbox in. It's cast iron. Um cost us over $200, but my next door neighbor every time he had a party and they were drinking, somebody would hit
and knock down my mailbox. So, now if you hit my mailbox, you're doing a lot of damage to your vehicle. Um and since I've done that, nobody has hit my mailbox. So, >> I mean, it's probably not compliant.
>> You have a support stake. >> Uh it's not a stake. It's I'm married to an engineer. >> It's concrete. >> I mean, it's 3 and 1/2 ft down. >> you were to have to replace that down the road, >> I'm not going to be living here. That's going to be the landmark when we have a cat five and there's nothing left,
you'll know where I used to live. >> If [laughter] for some reason your neighbor drives into your mailbox again, and you have to dig in the right of way, you're going to need a permit and you're going to have to call in locates so you know what's under there. What What's not there today might be there tomorrow.
You're in Cresta Pines and you see all the underground AT&T >> Well, yeah. I mean, AT&T was here and now we've got fiber optic lines coming into my house. >> So, that's the importance of obtaining a permit. We're here to provide you guidance, not give you a hard time. There's no fee for the permit. We're here to help you.
>> Okay. >> We're here to help you through that process and to make sure you're not hitting a utility line or your fiber optics or whatever might be there. >> Okay. Um we want to I'm sorry. I I spent a lot of time with Doug on the phone.
I drove him crazy. Um okay. The other question like for me my driveway is not compliant because I go straight down and I have side There's
sidewalks, but when I did the driveway over 20 years ago, it was permitted. So, if I if I do any work, then I got to put a sidewalk in, correct? >> It would be concrete.
Right. Right now Right now you have pavers straight all the way through to the road, but you have sidewalk in your community. So, your pavers are where the sidewalk is. >> Okay. >> Correct? >> Yeah. >> Yeah. That would have to be concrete when you if if and when you replace your driveway.
>> Okay. But the other thing that I have a problem with is because there's several homeowners that have that had driveways that were straight and they didn't have sidewalks. Um
in the future, if you know that you're going to be coming in and doing work in the swales and you see a driveway like mine, can you at least give that property owner a couple of
weeks notice that they can get somebody to pull those pavers up and so that you're not destroying all of those pavers and then >> Yeah, you know what? That's a really good point you bring up, too. So, there are folks that have purchased pavers how many years ago?
>> Well, because the guy came home >> Chicago pavers And so, now the village has a break or block Saugatucket has a sanitary sewer break or whatever. There's a break there. Whatever [snorts] is happening there. We are not going to be able to match those pavers you purchased 20 years ago.
Um, and it just makes it much easier for the village when it's concrete in the right-of-way to pull out concrete and replace concrete and not be matching your paver and this paver and that paver and this paver. >> what I'm saying is that there was a guy on Duquesne Drive that had the stuff and
they just came in and somebody knocked on his door and he said, "Look, you're not compliant." And they gave him enough notice that he could have the guy that put the driveway in >> doing the water main replacement project?
>> Well, yeah. And and I mean, then he could, you know, like if you if you're doing an emergency is one thing, but but if you know that you you have the foresight of seeing something >> Yeah. >> just to be, you know, >> Absolutely. >> nice, neighborly, whatever.
>> Yeah, and and if there's a capital improvement project like that or even if it's just one driveway or something's impacted there's a water main break, staff is in touch with all of the residents in that area to share with them what's happening and what, you know, what the fix is going to be.
>> Okay. Now, my other question is the the root barrier requirement. Okay, um is I I mean, I I've I probably my brain might be fried over this whole thing right about now, but
um is it here that after a certain amount of time to go in and to do something with the roots to with the >> No. >> Um
Like that's the part >> Oh, you're not you're not going to have to go dig in your prop on your property when you're right away and put in a root barrier. If the village has a project and they're working there, for instance, on sequestered drive, contractor's putting root barriers in front of all the oak trees in front of the sidewalk. That's
part of their requirement. Um but if you're replacing a tree or the tree dies and you're putting another tree there, you'll be required to install a root barrier. >> Okay. Now, this is something that you and I did not discuss yesterday because I was just still working on this last
night. And this is a very large ordinance and I know that you're you're going to have things that are going to have to be changed. Now, for everybody's peace of mind,
an ordinance is a formal local law enacted by a governing body or county government governing body such as the city council or board of commissioners. It holds binding weight within that specific jurisdiction
and addresses local issues not covered by state and federal regulations. This ordinance is so big. Now, I'm going back, Doug, before you were hired. Um if we had
an ordinance that was this big, we did a resolution. Now, let me just explain to everybody what a resolution is. A resolution is a formal non-binding expression or opinion, will, or policy adopted by a legislative body. Unlike a
bill which proposes to create permanent law, a resolution primarily handles administrative operations, internal rules, or official statements of the government's stance on a particular issue. It is easier to make
a change on a resolution than it is an ordinance. So, I think and I'm sorry, but I had this last night and I've been busy today, so I didn't have time. But, there are sections within this
ordinance that you could do as a resolution and it's easier because then you would bypass planning and zoning. You don't have to go through all of these readings and just change it before you formal and
make part of it a resolution. >> Can staff respond to that, maybe? >> Excuse me? >> Can staff respond to that, maybe, first? >> Well, I'm sorry, Dylan. >> No, I I was before before Dylan responds to that, though, it was important
that this was discussed in a public forum, that it would that it went to several workshops, that residents had an opportunity to listen, comment, share their their feelings on it. It was important that we brought it to you as well cuz it this impacts businesses as
well as residential, right? Residential homes. Um, so, we wanted to make sure this went before everybody to review. Um, I know you're saying though about as far as resolution, making changes down the road, it would be easier that way. >> Because I already know you got to be
making changes. >> But, you know, regulations are typically handled in ordinances. That's what I was hoping staff would discuss. >> And so, I I think it's very important that your your general regulations are uh built into an ordinance. If someone has violated the ordinance, you can cite
it in the code enforcement process, "Violation has occurred here of this section." It's much more difficult to do that or or really it's not appropriate to do that with something in a resolution. So, you really have to have the bulk of your policy in an ordinance. That being said, there are ordinances
and there are times when things get very technical or there's a long list of requirements and some in some jurisdictions they will say in their ordinance uh you need to follow the standards as adopted by resolution or or as adopted from time to
time via resolution. And then uh you'd have a a policy and it could be adopted by resolution by the council. And like you said, it's slight it takes one meeting to change that instead of two or it doesn't have to be reviewed by the PC
board. Uh you it it's a trade-off. If it's in an ordinance, it's listed in Muni code, anyone can look it up and see everything written in right there. >> Yes. >> If it's in a resolution, uh a resident would have to >> They can't. >> call into the village, they would have
to request to see the copy of the exhibit of the resolution. Um I know before this ordinance was proposed, we had adopted that that was sort of the process we had done previously. We we did have certain
policies that had been adopted via resolution and uh there there were some concerns that um we wanted everything sort of located in one place. So really it's sort of a trade-off. There are benefits to having things like you said, the primary
benefit being it's much easier to change a policy uh by by resolution. Uh but then there are certain there are certainly benefits to having it in an ordinance as well. >> Nobody knows about it if it's if it's an ordinance, it's there for everybody to see. Resolution's not.
>> It's harder to get a hold of. At least I I I think it might be. >> and I would have never thought to ask. >> Right. >> Where if it's in here, cuz we do look things up. When we are going to do something with our property, we actually look things up on the >> So to answer your question, I think it's very important that at the bulk of your policy is an ordinance.
There are occasions where it makes sense to have things updated by a resolution later on or referenced in the bulk of the ordinance. Um it's it's a it's just a a preference of how you want to organize your your law.
>> Sorry. >> I think I'm finished. >> Okay. >> Are there any more questions? Or discussion? >> So, we'll close the floor or we'll open the floor for public comment. So, public comment? >> Marcia Nelson. Marcia Nelson, 94 Beechwood Trail. Um
I don't disagree with anything that he says on the commercial end. I have a real problem though on the homeowner's end, which I I'd like to share with you. Most owner Most homeowners are not aware even what a right-of-way is, which is what Doug said. They might know about the area between
the sidewalk, if they have one, and the a road, but they don't realize how much of the right-of-way goes into their property. And therefore, um if you enact these sweeping reser- restrictions, this is going to really create a lot of problems, not only for residents, but
for the village itself. And although exi- existing plantings and non-living material would be grandfathered in, how would you know what was there to begin with? Unless you Googled every single homeowner's swale and right-of-way.
There's no way you would know to grandfather something in. So, take for example, and using myself um as an example, I have um a right-of-way between my sidewalk and my road, and I have approximately 5 ft on
the road side, 23 ft on the sidewalk side, and 7 ft from the sidewalk to the road. Now, let's assume I want to plant something there. So, it's my understanding that I would not be able to plant anything big there in this area between the sidewalk and the road.
See section 10 except for turf grass or low approved plants. This would put me in non-compliance with my HOA that makes me have a tree there. Okay, so that's the first problem. And then assuming that I wish to have something other than turf, then I'd have
to have a con have a drawing of proposed landscape section 63-2D and I'd have to stay within the guidelines. Then I would have to apply for a permit, which is 63-2 number two and pay. At present, now I know he said it's free, but at present
right now and I checked with Casey Monday, this would cost me $49 for the permit, 2% for the material and an additional $50 charge. Thinking that I would splurge and spend $100 on plant material and the permit would be 49 and
two and five for a a whole total of $101. So I am doubling my cost to plant something in the swale at the present time. And even if by some chance the village waived the permits fee, I'd still have
to go through the whole process. Now, the plants. So I was a master gardener at one point. I was in the native plant society, did all that. It's not really easy to find native plants, you might have noticed. Home Depot doesn't have them on a very regular basis. So Home Depot they will
order it for you, but who wants to buy a plant that you don't get to know? You know, like I go through a plant store and I make acquaintances with my plants before I put them in. So to find the plants and locally is I
don't know. I it's really extremely hard. Home Depot has them sometimes, Lowe's has them sometimes, but it's not consistent and you're going to pay a lot of money. So that's the second thing. And so, um I think a better idea, I don't have a problem with the contractors and all
that stuff, I really don't. But, I don't think that this should be shoved down residents um throats, frankly. Right now, in my I have in my little Chinese wild rye pea, its roots go this far. I don't see where that's a problem. Thank you.
>> Are there other public comments? >> We do, Ms. Superior. >> Hi, Reese Superior. I live in the Country Club. Um first, I'd like to be clear, the reason that we've had so many water main breaks recently is because our pipes are extremely old and have been long overdue
for replacement. Trees do not break pipes, they enter cracks that have already formed. All right. Um with that stated, we should reject this proposal. We already have a swale policy that covers that covers all of the issues that the director claims he has with
residents' landscaping in the right-of-way. >> [snorts] >> That is our swale policy, and it is part of code. It requires a permit right now. For the mailbox, you have to get a permit right now. >> [snorts] >> Um but, next to no one knows about it, even though it's been there since 2019,
I believe, um because staff has not educated anybody about it. The until very recently when the right-of-way proposal had decided had come up. Um and even then, they didn't point to the swale policy. The effect of this proposal is bigger
than any development proposal we have ever seen because the right-of-way covers a huge area of the village. It would turn Sequoyah Vista into the worst, most overbearing HOA you can imagine if enforced as written. There would never be any plants but solid in the right-of-way because no
homeowner will want to attempt to comply with this unless they know that the ordinance will not be enforced against them in particular. And this ordinance gives so much discretion to staff that that's a real possibility. And that is wrong and it is incompatible [laughter] with the character of the village. The proposal
is also a complete outlier in a terrible direction in comparison to other municipalities. It is not simple. It is 13 pages and probably will have to be changed as Mrs. Shower explained. It is not simple at all. Other
municipalities do have in fact have simple codes, but you cannot read this proposal and know exactly what you need to do to have a permit [snorts] application with plants in it approved. You can't. The only thing you can be sure of is that you can plant sod. >> [snorts] >> Back to the comparisons. The other
municipalities around us do not have tiny plant lists. This does. Where This is extraordinary in a terrible direction. They do not have re-barrier requirements. They do not require drawings landscape plans. They do not have placement requirements. It is also an outlier in its failure to adopt best
practices, ones that are identified by federal agencies, including in in MS4. And it's insistence on both sub-standard water retention practices, sod grass, and awful aesthetic practices. Again, just sod grass. This ordinance would
make Tequesta extraordinary and definitely not in a good way. I'm glad Mr. Tiemersma brought up MS4 and runoff because grass gets fertilized and irrigated a lot. Native plants mostly don't. Our storm water system goes directly into the Loxahatchee River. And when residents are not are
quite not allowed to um deploy the best practices for water infiltration and absorption, which this does not allow or encourage, we'll be maintaining mandating more pollutants flowing directly into our rivers. Property values, I have one more point here. Um will definitely be affected and
in a very bad way because the rights of way are huge and requiring people to put in sod is absolutely the wrong direction. >> Thank you. >> Our residents, okay. I'll stop. stop. >> All right. Are there any other public comments? There are no more comments. So, we'll close the floor to public comment.
Um is there any further member discussion? >> I I maybe have two two points if that's okay before. I I I did think the point about the HOA I I appreciate. I live in Tequesta Pines. I know I'm supposed to have trees in my swale. Um I imagine, you know, HOAs would have to revisit
their policies to be compliant with village regulations, so >> They Tequesta Tequesta Pines has changed They've been working with Doug over the years in changing the trees cuz usually I forget. What was that stupid tree? I
think That was Huh? Yeah. I mean, it was an ugly-looking tree. >> HOA can't force you to be out of compliance with village ordinances. So, I think that's something that would be have have to be worked through. >> Yeah. >> Um I guess my other comment is as
someone who works in the utility industry in my day job, I appreciate the comments that were made by staff, so thank you, Doug, about protecting all of us. Like I drive in Tequesta. The swales protect where I live from flooding. I drive through neighborhoods that are flooded because they do not
have swales and they do not have proper right-of-way. We are investing a lot in our roads and sidewalks and and other, you know, public spaces. And so, I I do understand and appreciate the points you're making about protecting all of us from having our water not work, our power not work,
our fiber optic cable not provide internet service to our homes. That's my comment. >> You think about it's it's really it's scary. I mean, and then But Doug, I have a question. How many people
from the public came to the workshops that you did? >> Maybe about three or four. >> Hm? >> Three or four people. >> Does anybody ever >> but sitting in the room maybe three or four people? >> We're being recorded. Do we Does anybody
keep track of how many people watch the meetings and the da da da da da? >> I can see who's watching the meetings. I see who's watching the meetings when we're having them. Like just a head count. >> Okay. All [clears throat] right, but I I mean
The thing is it's like as I said yet we need to educate people. I I mean you can't you can't do something like this and not I I mean and and I I know you're not going to do anything until
you have to. Correct? >> I would I would just say this, okay? This if you're working on your private property, right? >> Mhm. >> And you have to redo your electric. You have to redo your roof. You're putting in a pool. You have to redo your
plumbing. Whatever it is you're doing. There are standards for a reason. >> Yeah. >> There are standards that apply to everybody. There are code requirements. Everybody follows the same standard, right? So your your plumbing pipe isn't falling apart in your house, your roof
doesn't blow away in a storm, and your pool is put in properly so it doesn't leak all over the backyard. Simply the same standards and protocols and guidance that staff will be providing that we do now
to residents and contractors. >> Okay. So why don't I'm just throwing this out and and you know how I respect you because I throw your name out all over the place. I say, "You got a problem? Call Doug. He'll handle it."
How about putting an article and just giving the top points of this ordinance into a newsletter to totally educate >> The Friday news, the Smoke signals on the village website.
Um and again, when people are applying for a permit, we're providing the information to the folks when they apply for the permit. What they're getting is conflicting information from their contractor. >> Well, >> So, that's why the more we can educate resident, the better off everybody will be.
>> Yeah. I I mean I I I had an argument with one of my contractors and he said, "Oh, no, I'm right." And I said, "Oh, really? Come on. Let's go to down the street. We'll go to the village." And he goes, "Oh, no." I said, "Yeah. I'm right and you're wrong. So,
but you know, it's just But, my problem is that I sat up here too long, so I know. But, okay, so if if you promise me that you're going to do something like that, then I don't Yeah. I mean, cuz it's a it's I mean, this was
hours of work. I'm sorry. I'm I'm not sorry, but I mean, I was educated and >> It's important, though. >> Huh? >> It's important. >> No, it is. I mean, I I I take I take all of this and and I'm like, "Okay, my my mailbox is in compliant, my driveway." I'm like, "Okay."
So, all right. Thank you. >> Is there any further discussion or does anyone have a motion? >> I'd like to make a motion to recommend approval of ordinance 09-26. >> I'll second. >> I don't think you can. I'm the chair. >> Oh, sorry. I'LL SECOND.
>> [laughter] >> I'LL SECOND. >> OKAY. >> THAT'S A FAIR MISTAKE FOR MISTAKE is chair. >> I'll second it. >> All right. Um all those in favor? >> I. >> I. >> Any opposed? All right. Motion passes. All right.
We are moving on to agenda item four, ordinance 10-26. >> Chair, ordinance 10-26 is an ordinance of the Village Council of the Village of Tequesta, Florida amending chapter 78 zoning, article nine, supplemental regulations, amending section 78-396.5,
artificial turf/synthetic grass to conform to the Department of Environmental Protection excuse me to conform to the new rules adopted by the state of Florida Department of Environmental Protection related to artificial turf providing that each and every other section and
subsection of chapter 78 shall remain in full force and effect as previously adopted fighting conflicts clause severability clause authority to codify effective date for other purposes. I will pass it over to Mr. Jay Hubsch. >> Good evening. Jay Hubsch, Community Development Director. I'm here to
present ordinance 10-26. So this is a village initiated amendment to section 78-3965 of the village code related to artificial turf and synthetic grass. >> I remember that evening. That was a long one. >> [clears throat] >> I
forgive that it says December 2013. That was December 2023. The village adopted ordinance 11-23 which you recall. >> We were in the other We were across the hall. >> I was I was just [laughter] observing. >> WE CAN EVEN TELL YOU WHERE WE WERE.
>> Public Safety Building, yeah. >> That actually that must That was my first meeting then. >> Was that your first >> That was my first meeting. >> Good job, Commissioner. >> He's still running it but I was I was just observing cuz it was my first first one. >> Oh, what a great MEETING TO HAVE. >> [laughter]
>> SO SO SO YOU WOULD HAVE SEEN IT THEN I THINK IT WAS IN September of '23 and then I think it went to Council in December of '23. Maybe October. It established regulations for installation of artificial turf and synthetic grass in the village. Some key aspects of ordinance 11-23 are that
artificial turf must be concealed from the right-of-way. It may only be placed in the front yard when it's kind of used as a decorative grid pattern and pavers which you know obviously looks can look very nice when done properly. It is prohibited in the right-of-way.
And it notes that it may only comprise up to 10% of the required landscaped area on a lot. So our minimum landscape area is 30% of a lot and so you can actually only have 10% of that 30% can be required landscape area. So it's
actually kind of fairly small area. And then of course there are specific installation and material standards to make sure that we are you know everything was kind of environmentally friendly. So as the state likes to do, they adopted a bill in 2025 called House Bill
683 known as the construction construction regulations bill. And as part of that they directed the Florida DEP to establish statewide standards for synthetic turf installations on single family residential properties one acre or less.
And so in response to that the DEP took Man, what did I do in my I I said 20 2016. On 5 9 2026 the DEP adopted rule 62308100
which established the minimum standards for synthetic turf installations on single family lots one acre or less. The the DEP actually work shopped that starting in August of 2025. So they work shopped it quite a bit. They had multiple rounds of comments.
We were ready to actually bring this forward to much sooner but it just went through this review process over and over again. So it finally got adopted on 5 9 2026. To be clear as previously stated it only applies to single family residential
properties that are one acre or less in size. However, that's basically virtually every single family lot in the village. We don't have too many large oversized lots that are larger than one acre. So this will apply to most single family properties in the the
We do um, retain regulatory authority over artificial turf installations on on properties larger than 1 acre, two-family, multi-family, commercial, mixed-use, public rights-of-way, and other locations that are not exempt from from the state regulations.
So, the purpose of creating this is to essentially update our regulations to be consistent with the state's new new guidance. Um, interestingly, the state or the DEP did add a few provisions in there that that that are,
you know, somewhat environmentally sensitive, um, and and are in some ways maybe provisions that we didn't even have in our our own code. Um, one of them is that you cannot have artificial turf or synthetic grass within 10 ft of any natural or man-made water body. Um, so
that way you're not having that that synthetic grass right next to the water body. You're at least trying to filter it a little bit before it runs into the water body. >> Except so. >> So, that's a little carrot from the state there. Um, then, uh, it also clarifies, we had some
stuff in there about the type of material and not not having, um, metals and and certain type of, um, contaminants there, but the state did clarify, must not contain heavy metals or PFAS. PFAS is a a very big deal when it comes to water quality right now. Um,
so the state did put that in there. Uh, clarifies that that artificial turf turf must be permeable and the subgrade can't be overly compacted. There are times where people will compact it so much that the water doesn't even filter down. Um, and so, uh, you're not
you're not supposed to, you know, compact your, um, subgrade too much. Um, and then it also says that, um, artificial turf must not increase storm water runoff to adjacent properties or alter the village's storm water system. So, if someone were to come in with
with, uh, artificial turf proposal that, um, maybe abutted the neighboring property or abutted the village's right-of-way or their own driveway, our building department would have the ability to to ask for some sort of I don't know that we'd require full-on
engineered drainage plans, but we would at least um try and ensure that that that stormwater is not running off onto the uh neighbor's property, which is already a village requirement. >> Mhm. Okay. All right. All right. >> Um And then also it says that in-ground
irrigation should not be used to irrigate artificial turf. So, some people do that. So, so if you have So, if you have dog waste >> Oh, definitely. >> Um Yeah, so if you have dog waste or other reasons, people, you know, or they might just have an existing irrigation system
that they they don't even take out. Um, but this clarifies that you should not be using in-ground irrigation to irrigate the artificial turf. It does get hot, right? It gets hot or it gets If you have again, like if you have dogs, it gets can get kind of smelly. So, um that's that's the
that's the implication. >> [laughter] >> That's true. Unless, of course, you're >> So, those were specific state standards that were put in [laughter] place um based on staff's analysis, [snorts] uh we think that, you know, this this is essentially just something that we have
to do via the state. Um, and the real the only real implications to this are that these these kind of key aspects of it will not be in place on single-family lots. So, we will not be able to have the 10 enforce the 10% requirement. Um
we will still be able to prohibit artificial turf in the right-of-way. The state statute actually allows that. Um, but we will not be able to prevent it from being in the public right-of-way or only being used as decorative grid design in a driveway or walkway. And then there are also some standards for
um putting greens in our in our code. We won't be able to enforce on those putting green prohibitions that we'd had in there. But, otherwise that's those are kind of the key implications there. Happy to answer any questions. >> Yes, ma'am.
Sorry. Okay, on page four of the ordinance it says um that the subgrade material shall be washed prior to instal- installation to prevent fines from binding.
Who's going to check that? That you washed it. Hosed it down. Your contractor? >> Bear with me one second while I pull that That's on page four? >> It's number nine. Oh, number nine. It's number nine It's on page four, number
nine. It's right above installation, repair, and maintenance of artificial turf. >> Shall be washed prior to installation. >> Prior to installation to prevent. So, >> Prevent fines. >> So, that's Who's going to check to make sure that they washed >> That's one of those best practices
things that's that's in the code that is that is uh from the new state requirements. So, so the DEP put that in there and and we put that in in the code. Um it's one of those things that again, it's best practices. We
because it's um subgrade, we would not be able to see it afterwards. >> of this? >> They will see Yeah, they will see this code when we're when they're coming in for for an artificial turf installation. >> All right, my next question is um
it's on page five and it's now number 12 uh the new 12. And um Okay, you're saying that a certified arborist certifies that installation within a drip line would not be harmful to the tree. Okay. Do
They're definitely going to do that? >> Probably not. What will are going to do about it is the question. >> I You know, it's nice being retired cuz it's like this is like >> So, >> Time travel. >> So, yeah, so we So, that's a provision
where if if someone were to come in with artificial turf and it were to be under a live oak, we would be able to say you're not allowed to have it under the live oak unless they were it would be on them to bring in a certified arborist that that
would say, "Well, it it's suitable in this in this environment that the live oak could that the that the artificial turf would not damage the live oak." >> Aren't they going It says certified. So, you'll get a piece of paper that they certified that? >> They They would have to be a licensed
and certified arborist and then they would have to provide a written letter >> to the village >> to the village certifying that that it's appropriate there. >> Okay. Crossing tees, dotting eyes. I'm sorry. I'm anal because
I have neighbors that do everything to try to bypass and then you know, I'm out there and I'm like, "Okay, we're going to call Doug." Right, Doug? >> [laughter] >> I drive this man crazy. So, but yeah.
Okay. All right, I'm finished. Thank you. >> Thank you. >> Other questions? >> No. >> Mhm. >> I will make a recommend >> to get >> Oh, sorry. >> Yes, come on up. >> Grace Sperry Um Grace Sperry, I live in the country
club. Um my chief concerns with this ordinance are that um in my view, there there is no situation which it's acceptable for us to for a property to be shedding water into their neighbors or excess into the storm water system. Um
Artifi- Fake grass is effectively an impermeable area. Uh there was a really good EAC meeting a few months back where our utilities director came in with a rock that had formed underneath fake grass. Um that's what ends up happening here.
It compacts the ground. Um so, with that in mind, my proposal is that we change section subsection C8 um because I'm concerned that the clause that starts "Where possible, runoff shall be directed to onsite
pervious areas" will mostly be ignored. Um I think that if you're going to put in fake grass, you need to be keeping all the ensuring that you are keeping all the rain that falls on your property on your property, not sending it into the stormwater system, which does reach
capacity and results in the flooding in the roadways. Excuse me. Um and definitely not into your neighbors, which is just not mannerly and shouldn't be allowed in Tequesta. Um I'm not sure if that's actually allowed
under Florida law. Um if it's not, um I would strongly recommend that we get in touch with Senator Harrell and Representative Snyder and work on getting that fixed because that's a big problem. I don't think we should be doing stuff that allows people to
flood the storm drains faster um and also send all of the stuff, whatever is running off of the fake grass into the river or and definitely not into their neighbors. Okay. So, that would be my request. >> If I can just respond to that. And I do
agree with with everything she said. Um that specific provision that was cited is from this uh the state's guidance. >> Yeah. >> And as I was kind of trying to say in the presentation, our our stormwater management criteria would kind of supersede that, which basically says you
can you know, you can't uh drain into into the neighbors' properties. So, >> Can I Sorry, since I still have a minute left, my request would be actually to affirmatively require that they show that they're holding the excess
rainfall, just like you would for like if you were paving over Sorry, paving over a patio um and you were increasing the paved over part of your property, that you put in a ditch, whatever's needed on your property to require to make sure that
you're not sending it someplace else. >> Okay. >> Because I think there's a real risk that that happens [laughter] otherwise. >> Yeah, we can we can look into um how that relates to the state's legislation and how it relates to our own existing stormwater management
criteria and um see if there's a way that we can firm that up a little bit for council um if if the board desires. >> I I I think it's a good idea. >> Can I ask Are we Are we talking about this on page five, which is number >> It's on page five. It's on the top of
the page. >> It just says it must be designed and installed to prevent pooling or an increase in the stormwater runoff. It has to be directed to onsite pervious areas. It you know, it so it already tells you
you cannot have have it dump off into the stormwater or onto your neighbors. It says it has to be onsite pervious areas. Is that Is that the only >> Yeah, well, I think what what um Ms. Perriello is saying is that it it does
it leaves a little bit of a an opening where it says where possible runoff shall be directed onsite. But I think uh I think the the idea is that there shouldn't be any opportunity to to divert it offsite. So, that's we'll
we'll have to look at that cuz that that language is specific from the state's guidance. We'll have to look and see if there's a way that we can strengthen that um to ensure that it stays on site. And like I said, it may be our our existing storm water that's not even
related to this may protect us there, um but we'll have to just take a look at that. >> Got to get with Doug. Is there any other public comment? >> No other public comment. >> All right, closing the floor to public comment. >> Okay. >> Any discussion? [clears throat] You guys might remember, I actually did vote for the ordinance because I don't think we should give anyone any rights related to
turf, but you know, I That said, we have to be in compliance with state law. >> [laughter] >> I REMEMBER THAT. >> Hate it, but Guys, law is law. >> I I don't like it. >> So, I don't know if you have other comments or questions or discussion.
>> I would like to table it and have them come back. I make a motion to table. >> To come back >> For what? Why? >> With that that >> To get rid of the loophole. Or >> So, you >> Do the proper >> Yeah, this is a recommendation
This is a recommendation of approval or disapproval. This will proceed forward to the council. >> Oh. Well, how am I going to add it? I can't read it. >> You could just You could direct Well, you can adopt what I'm about to say, but that is to direct staff and legal to
evaluate What's this subsection? >> It's um it was eight. Sub it's seven. It's seven and eight. >> Hold on. >> 78 3965 >> installation
Okay. All right, here I go. Okay, and you can correct me. I make a recommendation that s to direct staff and legal to address the installation, repair, and maintenance of artificial turf
in the section seven and eight to make sure that there is no opportunity for the homeowner to have a loophole. How's that? >> That allows >> That allows >> storm water to run off to be diverted to offsite.
>> Okay, just put that in. >> And you're recommending approval. >> Yes, I'll make just as long as they do their homework. Okay. All right, I'm sorry. I've been up since 5:30. >> Okay. >> I second it. >> Perfect. All right, all those in favor. >> I.
>> Any opposed? Perfect. Then we have recommended approval. All right. Staff comments is the next item on the agenda. >> Uh no, just a couple quick things. Um first of all, I want to thank uh Leslie for for being chair for I think about 2 and
1/2 years. You've been great here. Um so, thank you so much for your service. >> Learning experience. >> You've done great and and um Sherry, I know you're you're going to continue the good work, so welcome. >> And Leslie's done a >> I'll figure out the rules ABOUT NEXT
>> LESLIE'S HAD A HARD TIME. SHE'S had to deal with me. >> [laughter] >> I agree with >> Actually, yeah, congratulations, Leslie. >> Yeah. Yes. >> Uh and and um also one one last thing. Um our July meeting is likely to be canceled. Our Village Council meeting um
got pushed back a week from its normal date. It normally would have been on July 9th, but it's been moved to the 16th. I think a lot of people are traveling over the holidays. There's a lot of budget workshops and things going on, so it got pushed back a week. We could if if there was anything urgent and pressing, we could have had the
meeting at the EOC, your favorite place. Um but but we uh it it it doesn't look like there's anything really pressing, so we'll probably cancel it. Um give you the month off. >> meeting? >> Yeah. I'll confirm that in the next few days. Um and then we we would regroup back in
in August. Um but that that is all I have. >> All right. Any other public comments? to be honest. You got the timer. >> All right, I'll be quick. >> You have 3 minutes. >> Um I just wanted to address the time
limits. Um I think for planning and zoning, and I've been thinking about this for a long time, that they really ought to be longer. Um we had today two substantive agenda items. Um and the director had at least 45 minutes. Um but residents only get three. And this this ordinance was 13
pages long, I believe. Might have been 15. Um [snorts] I do think we should be able to listen to And also, the people who come here are making substantive comments. They've studied the issues. They aren't just complaining. They're looking at things they're in very seriously. And I think
we should be able to listen to residents for longer than 3 minutes. Um especially on complicated issues of paramount importance to the village. Um so I suggest a 5-minute time limit. Um and it is my understanding that the board can can adopt that. Um so I would suggest
>> I agree. >> Yeah. >> Being an elected official and sitting here from the existence of planning and zoning, the time limit, excuse me, has always been 3 minutes. And the majority of the time, depending upon what the
issue is, it's up to at that point whether or not the board would want to continue to hear from that individual. >> Yeah, I understand. >> It's done. >> But >> no municipality gives anybody longer. >> So that's not totally correct. I think
there are plenty of places I I have been sitting up here for close to 20 years and on the village council for eight. All time limit has been 3 minutes and we've always abided by it. And I've been on other boards as well. >> Um actually, it is our choice.
>> [laughter] >> I'm sorry, but can the village attorney address that? My understanding is the rules of procedure for planning and zoning are within the planning and zoning board's authority. Um and I do understand the chair can give extra time. Um I have asked for that in the past and
I've been denied. Um I think that's wrong. Um I do think that we should and I don't think Marsha should have a bell going off Mrs. Sorry, Mrs. Nelson should be have a bell going off at 3 minutes. She wasn't going to talk for that much longer. So I think that >> [laughter] >> Time was extended. >> Let her finish her 3 minutes and then
>> Okay, now I'm finished. Um but I would may would ask that you at least consider 5 minutes. It's not required to have three as I understand um and I think that we have such big agenda items sometimes that it's plainly unfair to limit people who have spent a long time
studying these issues to a very abbreviated comment. It's just not fair. >> I always wondered about this. I'm the new person I think around here and I I [clears throat] I remember once I asked, "Can we please just listen to the
rest of what Marie had to say?" Because I can't even remember what it was. It was so incredibly interesting. And but I was you know, we said no. We can't listen to what the rest of her what she had to say and I always
wondered if someone is speaking and it was very informative, can we say can she finish? Or can we even not say that? >> So the board chair has the authority to grant additional time to an individual
to finish um their thoughts or >> board chair, you would say so that let's hear the rest >> first speaker tonight was able to finish her thoughts. >> Marsha? >> Yes. >> But but if someone wasn't um who Well,
how do we handle that? Well, because I had asked >> We gave Marie additional time when when she did her presentation. She went over. We didn't cut her off. She extended it. I mean, she had good valid points. So, >> But say one of them courtesy, if you wanted to hear more from a member of the
public, you could say I'd like to hear that discussion. >> I said. >> I can't imagine why I would No, you know, I we shall we shall not listen to people. As long as it's reasonable. From my perspective, I work all over the state. 3 minutes is the standard amount of time. Most comments can be left in 3
minutes. Also, members of the public are able to call us at any point. I had members of the public call me about the same mailbox issue that you did. So, people aren't necessarily restricted to their comments being at a public meeting if they'd like to speak to staff or to speak to any member of this board. >> They can email, they can email, too.
>> Yes, an email. I don't I don't know if staff has feelings about or comments. >> And I took up a lot of time talking to staff beforehand. >> But also, I I was also told, you know, it's a slippery slope. Then it's like, you know, then everybody wants to talk
longer and >> And I know we don't have that problem today, but there are instances where I've seen people come from outside communities and come and take up hours of public meetings making comments. I don't think we want to find ourselves in that situation, but I don't know if staff has >> Well, it's especially it's especially, I'm sorry, when you have a controversial
issue like we did with Beach Road, and we have a room full of five different lawyers, and they want 20 minutes. Sorry, you're done. 3 minutes, you're finished. But, if a board member wants to hear another minute,
>> saying that it that courtesy can be >> Yeah. >> But but it's always been 3 minutes. Always, every meeting. >> Mhm. >> My only suggestion would be that you could consider granting 5 minutes to alternates, right? They are alternates, they're volunteering, they're at most
meetings. So, if you wanted to, you could choose to grant them the additional 2 minutes, and then keep the 3 minutes to the public the members of the public. >> Well, that >> So, that's a thought. >> I think that makes >> Well, I think that's common courtesy, and I I I would agree to that. >> Yeah. >> Espe-
>> mean the majority of the time I mean tonight we don't have Gaylord but he's we have two alternates here and so and if they have, you know, all right, I think that would be >> it makes sense. >> It does. >> Is it but that need to be on an agenda?
>> them the five minutes and Marie instead of going through just give us a piece of paper. >> Action by a motion. >> Huh? >> Amend your policy. >> What I'm sorry Dylan, what did you say? >> the question on the floor was does that
have to be some kind of formal >> Yes. >> modification or be on an agenda? I think the board can by a motion affirmatively agree to change the policy. >> Okay, so I would make a motion. >> It was not on the agenda though. Doesn't have to be an agenda?
>> Oh, it has to be. >> This is an expression of the board's desire to >> Okay. >> change its internal policy. >> I would like to change our policy that the planning and zoning give alternate board members
respective time of five minutes to address the board. >> Okay. >> Now where did the five minutes just come from? Marie's suggestion? >> Marie's suggestion. >> Marie's suggestion. So so we'll just set five down. >> Doing five minutes. >> Accommodating her request. >> Right, but we all can have five minutes.
Is that what it is now? >> We're not public. [clears throat] >> We're not public and we're not We're all considering sitting members. There's three alternates. >> what you >> Yes. >> The alternates get five minutes. The public gets three. >> Three. >> As an accommodation for a alternate to
the board. >> Okay, now and if an alternate decides they need six minutes instead. >> Okay, we just cut it off at five. >> [laughter] >> No, no, we're giving the alternates five minutes. I mean I think if you go to six, I mean, I think that's overdoing it. I mean
>> What we're [laughter] doing it two minutes I'm sorry. >> I have three minutes always been the key. >> been three minutes. We'll give her the opportunity and then >> So we have a motion on the floor is there a second motion? >> Second. >> All those in favor.
>> I. >> I. Any opposed? I'd probably be opposed but motion passes. >> Okay. >> What do you want? >> No, it's fine. >> I would grant the time. I I think the five minutes maybe a decision that Marie doesn't actually like in the end because maybe some days we would have given her
10 minutes but now we're going to stick with five. >> I'm not taking >> I was trying to say. >> I would just like the I would just like the speeches to be to the point not not so legard and long. >> And I just wanted that we could let her
finish. >> Well, she can now. She's got five minutes. >> Well, what if we needed 10? >> She's got five minutes, Genie. >> She's spoke three times tonight just for the record. So she had nine total on there. I know the two agenda items her comments needs to be restricted to the
agenda item. She also had the three minutes after. So for what that's worth. >> Okay. All right. Well, uh board either board comments? Okay. >> I think we should stay a little bit longer.
>> I make a [laughter] MOTION TO ADJOURN. >> ANY MOTION TO ADJOURN? >> I did. I MADE A MOTION. >> SORRY, TWO SECONDS. TWO SECONDS. ALL RIGHT, ALL THOSE IN >> COME ON. >> ALL RIGHT, WHAT'S >> [laughter] >> I KNOW I CAN MAKE A MOTION TO ADJOURN. >> OH, Teresa did? >> Yeah. >> YOU WERE SAYING.
>> YES, AND ALL THOSE IN FAVOR. >> I THINK I'LL GO home and have a drink. >> Yep. Chair. Hold on. Hold on. Hold on. Hold on. Hold on.