is replacing. >> Okay. And so, okay. So, Jeie's not here. >> I'm sorry. >> So, if Genie doesn't show, you can call Jared up. >> Okay. >> You are streaming and recording now,
just to let you know. >> Thank you, >> Jared. Steve. >> Okay, we ready? Okay, it's 5:30 p.m. January 15, 2026 and welcome to the planning and zoning board meeting
of Tquesta, Florida. Meg, will you call roll please? >> Leslie Dasher >> here. >> Theresa Masio >> here. >> Jose Shower. >> Sherry Ambrose here. G Mowy. >> Marissa Ferry >> here. >> Jerry Gayler
>> here. Fred Lucier. >> Thank you. >> Okay. And uh we'll move on to item one. Uh the previous meeting minutes of November 20th, 2025. Has everybody had a chance to look it
over or I'm sorry, the agenda for tonight? I'm sorry. And how do you want to >> I make a motion to approve the agenda? >> Thank you. >> All in favor?
>> Any opposed? Motion carries. Okay. And we'll move on to the previous meeting minutes of November 20th 25. Has everybody had a chance to review? Are there any changes? Actually,
>> can I ask one question? Did we amend the vote totals? That was the only question. >> Did we That has been amended and it's shown in the >> in the ones that are >> in the online. >> I'm good. >> Okay. So, how did you want to go forward
with the previous meeting minutes for November 20th? >> I'm sorry. >> Make motion to approve. >> Seconded. All in favor? >> Any opposed? Motion carries. Sorry.
>> Oh, okay. Okay. Moving on to agenda item number two, the infrastructure sir tax oversight committee discussion of the 2025 infrastructure sir tax annual expenditure report. Jay,
>> sure. Okay. So, previously does this work? I think you might just be unlocked. >> It sounds like dash is just working. >> There we go. >> Sorry for the awkwardness. So, uh,
historically, the village has had a separate meeting as an infrastructure certax committee. Um, as we talked about last year, we've we've created it so that the infrastructure certax committee and the local planning agency meetings are held within the U PZB. So you will
here are going to be um the infrastructure certax committee within the PZB meeting. Uh and your role here is is essentially to to overlook the villages annual infrastructure s tax expenditures. So in
fiscal year 2025 um we we actually received uh $631,990. We had $28,000 of investment income and expended $46,386 on toquesta drive bridge improvements.
That is engineering plans for a future toquesta drive bridge project. Um we have retained $613,926 in uh reserves which is going to be expended in the upcoming fiscal year on
the Tquesta driqua drive bridge project. Uh just a just a quick uh overview of the infrastructure sale tax status right now. So uh it actually sunseted on December 31st of 2025. When it was initially approved by voter referendum
in 2016, the sir tax was scheduled to end within 10 years or sooner um once $2.7 billion was collected. The $2.7 billion mark was met and and in 2025 that was the last year. So, uh, wrapped
up a little bit earlier. So, starting January 1st of 2026, everybody will be paying a slightly less sales tax in Palm Beach County. So, uh, there is has been some talk of another sir tax coming back in the future. I think it's going to be
a little bit more transportation focused. The countyy's doing a big countywide transportation plan right now, and there's a kind of thought that that there will be a referendum to fund a lot of major transportation projects. That's kind of the big kind of the big
topic in the county right now. Um so we'll see what happen what happens there. But that the county's transportation plan is supposed to be done sometime this this year in 2026. Uh for fiscal year 2026, our our fiscal year ends on September 30th. So because
of that, the fiscal year 2025 funds being approved are dollars that were received between October 1st, 2024 and September 30th of 2025. We will actually still receive some additional sir tax money from October 2025 through December
31st, 2025. That will be included in fiscal year 2026. Um so there will still be another sir tax review next year. Uh, as I said before, we had 613,926 in reserves. That amount combined with
what we expect to receive um from October 1st, 2025 through December 31st will be used for the Tquesta Drive bridge improvement project. And that's expected to be around $855,000. And that is going to be going up to bid uh fairly soon.
And with that, that is my presentation. Um if you are going to make a motion or or the the motion here should be um that the village has expended its infrastructure shirt tax dollars uh >> in accordance with requirements of
state. >> Okay. >> I'm happy to answer any questions. We usually have a public works director or finance director here to go over what projects we did, but because this year it was really just design of the Tquesta Drive project, I I kind of gave him the
night off. But I can try to answer any questions you have. >> I'm just curious about what is the Dequesta Bridge project that's this expensive. >> I should have known that question was
coming. Uh I think there are some structural issues that need to to be cleaned up. It's it's not an unsafe bridge, but I think there's just some some things that are being done to to kind of shore it up. Um, but that's my the extent of my knowledge
on it. >> Okay. So proactive. >> I I've seen some of the the >> Just a minute, please. >> Just a minute, please. Just a minute, please. >> Okay. Is that That's everything. >> Yep, that's it.
>> Okay. Is there any questions for the board? >> Okay. And opening the floor to public comment. If you'll come to the podium, state your name and address for the record, please.
>> Could you please come to Sir >> and state your name and address for the record, please? >> Hi, my name is Jim Kilty. I live at 191 River Drive. The only question I have is the bridge being closed because it's it's a new bridge, isn't it?
>> Barely new. Yeah, it's I I don't think the intent is to close it. Uh they're going to they'll keep it open during construction, >> but it's a new bridge, isn't it? >> The Yeah, there's just improvements happening to it. So, it's $855,000,
right? It's it's not a major a major renovation of the bridge. >> Thank you. No problem. >> Thank you, sir. Any other questions? Okay. Closing the floor to public comment. Okay. I'll make a motion to approve the
Tquesta village sir tax is in accordance with state statute. Is that good enough? >> Yep. >> Thank you. >> I'll second it. >> All in favor? >> I. >> Any opposed? >> Motion passes. Thank you.
>> Okay. And moving on to agenda item number three, SPM08-25, application from Toquesta Country Club for a site plan modification for site improvements in landscape enhancements at the current Toquesta Country
Clubhouse site located in the R-OP recreation open space zoning district. The proposed use of the project will not change. The property is situated at 2011 Country Club Drive to Questa, Florida. >> Chair, item number three is a quasi
judicial application. So, that being said, I need to swear any uh individuals who plan to give testimony regarding this item. So, if you're here this evening and plan to speak about this item, I need to swear you in at this time. So, if you could please stand with me, raise your right hand. Do you swear
or affirm under penalty of perjury in the laws of the state of Florida to tell the truth, the whole truth, and nothing but the truth in your testimony this evening? >> Very good. You may be seated. I will also ask members of the board if you have had any exparte communication with the applicant to disclose it at this time.
>> None. >> Okay. Thank you very much. >> Okay. And are me, are you presenting this? >> I'll present it after. >> Okay. And if you can state your name and address for the record, please. Absolutely. Thank you, Madam Chair. My name is Zach Ceer. I'm with Cutler and
Hearing and Jupiter. I am the agent on behalf of Tquesta Country Club. And just for introductions, we do have many reps from the club itself. We do have the general contractor with Black Diamond, uh, Ryan, and we do have from our
office, Coller and Hearing, we have Miss Lorie Hood and Nicole Plunkett, the president of Collar and Hearing in attendance tonight. Um, so very excited to be here. I know we've been in front of you a few times now, starting with the land use and then the site plan for the maintenance buildings. So, tonight
is the final product which is the site plan for the clubhouse. And I'll skip ahead here. So, in front of you, just to put it formally, you have a motion to make on the site plan for the clubhouse and cart barn and then you have a motion to make on special exception, which a
clubhouse is just permitted by special application that was in front of you. Um, so the building that we're proposing, and I'll show you that in a in a second here, uh, but the building is actually the same size, um, just improved functionality and splitting up the massing. So, we have the clubhouse,
a breezeway that will connect to the cart barn instead of everything kind of smooshed together as you see on on your screen here. So, here's a representation of our proposed site plan. So, you can see
where the building has shifted. It shifted to the left on your screen, but really in reality that's southward. Um, you can see the breezeway connecting to the cart barn. And we've modified the parking. I'll flip back here. If you notice the parking today on site, we have angled parking, which functions
well. There's nothing wrong with angle parking, of course, but when you have head-in parking like we're like we're proposing, it allows a lot more opportunity for interior landscape landscape islands between parking spaces, landscape islands, the cap parking rows. That's what we've added
here um on this site. And let me walk you through this image here. If you direct your attention to the tennis court area, the red and green, you can see our proposed plan, the black and white lines on top of an aerial of the existing building. So, you can see where
the building shifts over to the left. You can see where it's connected and the carton basically remains in the same position as it is today. So going into a little more detail here on the site plan. Um we've included decorative pavers at the port kosher at
the grand entry. We've included that at the drop off. That's of course an aesthetic appeal, but it also delineates the drop off area from the general parking and drive aisle. And we've also included decorative pavers on the pedestrian crosswalks as well. Um, I did
I did mention the uh landscaping within the parking areas and we have improved those landscape buffers not only along Country Club Drive but also on Golf Club Circle. And a note on the landscape plan to add to that, we've tried to preserve as much
existing landscape that's out there today. So you can read my third bullet point there. out of 126 existing trees, we've only removed 13 of those. And that's just a a matter of getting the building in the correct place now. But of course, we've added to that. We've
added more landscape. And the landscape that we did add is primarily native landscape, which just aligns. We wanted to do that strategically uh to align with the character of the building for the last 70 years. So this is a much better image. I like
this I like this picture much better. Um this is the front view looking from Country Club Drive. This building was the proposed building is designed by Leoa Daily Architects. Very reputable firm. We've worked with them through many projects in Palm Beach County. So back a few years ago when we first
started thinking about how this clubhouse would look, we tossed around the idea of different heights. So the the initial iteration we had a much taller building. We collaborated with staff. We heard feedback from the village manager from
the residents. We decided to propose a one-story building. It's only 21 ft tall. A lot of residential districts allow for 35t tall residential buildings. So this is a very low lowlying building. We have a very uh we have a coastal um style of architecture.
And again, I I just will restate the building is the exact same size. Building is exact same size, just demolishing the old one, rebuilding the new one for improved functionality. Of course, we do need to talk about the building's relationship with the golf course. Uh the primary image on this
picture here is the uh Koopa in the back. So, we wanted something for a nice transition from inside the clubhouse to the golf course. We do have the driving range right back there and somewhere where members and guests can lounge a
lounge area, bar area. So I think we really achieved that here and visual harmony. I did include that in the slide just because we wanted to achieve that but that is also a requirement of your code in your code for site plan criteria. It mentions visual harmony a few times actually. So I think we met
and achieved that with this. It's a very nice image and you know I'm very excited for this project. You can look at this next picture here inside the Koopa. Uh we do have coastal furniture with the bar area that I mentioned. Sorry, it's uh lagging really fast.
Okay, so I mentioned the clubhouse and then I did mention the breezeway and what's connected to that is the cart barn. There's an existing cart barn. All active members at the club have an assigned golf cart. So when they get to the club, an employee gets their cart for them. So, that's what we are
replicating here. We've replicated the architectural style we've proposed with the clubhouse. Um, it's just under 12,000 ft² and we do have some ancillary facilities inside that cart barn for our employees such as restrooms and locker
areas. Now, I do want to touch on the construction parking plan. So, this is all the temporary structures during construction. So, what will we do with our employees that need to keep up with the day-to-day work for the club? So, if you look at the image here on the
parking lot across the street, those two gray rectangles, and this is still work in progress. We're trying to figure out the best solution for this plan. But, we do have two temporary trailers. It's really the west side, but we're looking at it at the bottom of your screen here. Two temporary trailers for the few
employees that that the club has for administrative work, day-to-day work. The white dashed rectangle there is the cart storage tent. That will be the permanent cart storage once it's fully built. But that's a car temporary cart storage tent. There's a green line at
the far right hand corner of your screen. That is a permanent landscape buffer that's proposed with the project. We're just going to build it early because of uh the sensitivity for this during construction. And if you look just above the permanent cart barn, there's another couple uh gray
rectangles there. that is relocating uh relocation for the temporary pro shop. We're relocating all of the product there and then we will have two small restroom areas for our members and guests. So, uh the site plan criteria, this
application does need to meet a couple different things. So, one site plan criteria, second is the special exception criteria. I won't dive into all the criteria, but we do meet it. I think we I I believe we actually exceed some of the criteria. I think your staff could agree, but uh uh we do meet all
the site plan criteria based on the staff report. We meet the special exception criteria based on the staff report. So um as I mentioned, you know, the approval that you have or the motion that you have in front of you is to approve the new clubhouse for Questa Country Club. We need we need better
functionality. It doesn't work very well right now for the amount of members that they have. That's a fixed member rate, by the way, 290. They're not expanding at all. Uh just a side note there. But of course, this improves the internal circulation, enhances the landscape. And if I could touch on, this is my last
slide here, timing. So, we're still on the same construction timing schedule as we have shown you previously. So, should this project be approved by village council, that will occur next month in February 2026. So following that we will need to meet with staff the building
permit or the building department and of course uh proceed with the construction but we can anticipate about 20 months until this project is complete. Uh again I mentioned that the general contractor is here Black Diamond uh very very reputable contractor. They've done tons
of projects over Palm Beach County. So they're very efficient and provide very high quality work. So um of course our whole team is here again very happy to answer any questions. I will turn it over to to Magg to fill you in on some of the additional details that I may not have covered. Thank you very much for your time.
>> Thank you. Good evening, members of the board and our community. I'm going to go over Country Club Drive, the phase 2 construction. Uh I do have some very textheavy slides, just kind of like a a history of where we've been, but I'll
start here. Now, I think we're all familiar with the project site. It is in, of course, in the heart of uh our village. It's been there since 1957. And this is a two-phase project. We are going to look at phase two, the main clubhouse.
Here it is. The request is to renovate the main clubhouse and cart barn. We can see the location up there on the right. Phase one has already been approved unanimous unanimously by the planning and zoning board and village council. Of course, remember phase one was with the
maintenance facilities and cafe. Prior to the site plan modifications coming through, the applicant did come forward with a future land use map amendment and that was to provide consistency, make sure that we were all under the recreation open space zoning
district. The development review committee met in October of 25. There went through three rounds of comments with this project. There are currently no unresolved DRC comments at the time and any items requiring additional information have been captured in the conditions of
approval. To the right, you're going to see a list of items that were focused on. We won't go through all of them, but there are a few that I'd like to touch upon. Site analysis. When it comes to the land use, and zoning, the recreation open space, um, this project aligns with all of the criteria.
So, site organization, we've talked about how it's going to be sliding to the south. This allows for further distance from the residence to the north. Um, you are going to notice with this proposed site plan, there are a couple of things that change. The retention pond is infilled. There is the
removal of the tennis courts. You're going to get some designated golf cart parking and an increase in parking available on the site. So, here are those changes. And then you're going to see the proposed site plan kind of phase on there. This is
just an AI generated image, so it is not to scale, but we can see all of those items and how they change. So, storm water management with the proposed infill of the current retention pond, the site required alternate means of storm water management. The applicant
proposes a transition from the retention pond to distributed drainage and an excfiltration system. This will meet, of course, the village storm water standards. And to support this, the applicant has provided uh a drainage statement and conceptual parking, circulation, mobility. They're
all improved with this new proposed site plan. Um we do get the golf cart parking spaces. They've got nice details on that. Proposed bike racks. And one of the things that I did want to mention that the overall parking supply is designated to meet the existing operational needs without increasing the
approve approved intensity of the use. So you are going from 59 parking spots to 68, but it is not because of an increase in demand. East lot use limitations regarding the east parking lot. The applicant has confirmed that the parking area will not
be utilized for activities or events. No proposed construction, no amplified sounds or changes to the hours of operation. This responds directly to items that were brought up at the beginning of this project during the DRC review and during phase one.
Um, the clubhouse is proposing new sign. It's a new signage, so all the old will go out. They're doing one entrance sign. Um, it meets our code standards. A construction phasing plan is required. It's captured in the conditions of
approval. Traffic analysis. A traffic equivalency statement was provided. The report concluded that there are going to be zero an increase of zero daily trips. So, there is no additional analysis needed. So, landscaping an uh landscaping
enhancements. Uh, this was really designed to embrace the community. Um, it is a residential area. I think that this landscape plan really shows that they care. Um, it does provide a multi-layer landscape buffer separating
the clubhouse and parking lot from Country Club Drive. The entrance points are landscaped with a variety of plants to provide some depth and diversity. And this is something else that I wanted to mention. Of course, we all love our trees in the village of Tquesta. The live oaks that are on Country Club Drive
planted in the Tquesta rightway will not be impacted. The the image on the bottom left shows the current live oaks and then that red line is the kind of organic curvy landscaping perimeter. Everything that happens in the landscaping plan takes place behind that
line. So again, the trees will not be impacted. Here are some of the proposed landscape trees. Architecture. I think Zach did a great job covering that. It's coastal inspired. There's lots of decorative elements. They have their octagonal
coupula as a main visual. Here are the proposed colors. And those colors do carry over to the cart bar. So there's no differences there. Let's see. Findings. The project has been reviewed by staff in the DRC. staff
finds the proposed improvements consistent with the applicable code and review criteria. There are no variances or waiverss requested. Uh no outstanding staff or DRC comments and any additional information required has been captured in the following conditions of approval.
So these three conditions of approval are the same ones that we saw in phase one. This condition of approval is a new one. It was provided from the utilities engineer David Cowen. Prior to utilities permit, the applicant must provide confirmation of water and wastewater
capacity and coordinate with Locks Haha River District. The planning and zoning board is being asked to review the project based on the criteria from 2282. And here is your criteria for review. Harmony with other buildings, harmony
with surroundings, facades, methods of design, inapprop inappropriate building styles, gar design, exterior forms, and the use of symbolic colors. And that is all I have for you tonight. >> Thank you. >> Thank you.
>> Do we have any questions for Meg >> or the applicant >> or they or or Mr. Cicero? Ceero. >> Yes. And do we have any questions for either of them? >> The the only question I had was you stated Mr. Cicero stated that the
structure isn't any larger than the existing structure, but I didn't know if that meant in terms of floor area, building lot coverage, those sorts of things. And also my only question was really what the height difference I guess between the existing structure and the proposed structure. I believe it was
21 ft 8 in that you said, but I just wanted to see if there was a big difference in the height of the proposed structure versus the existing structure. >> Um, so area under air, and thank you for your question. I appreciate area under air is the same square footage. It might
be off by a couple square feet, but generally is the same. Um, uh, the height, it's just under 22 feet. Uh, the proposed building, the current building is one story. What's the do we know the height? >> I forget what it was. I think it's under
30 ft for sure. Under 30 ft. >> Thank you. >> Any other questions for Mr. Cece? >> I do have questions. >> Um I was I understand that you're increasing the number of parking spaces.
Can you explain why? >> To meet code. Really? I appreciate the question and there's a lot of nonconformities on site right now that don't currently meet code. Um so that was a big um priority in this application and that's really why the review process I think took so long is
because we needed to make sure how does how do we make that work on site today that's currently non-conforming? How do we address all of these issues? And we've done that. So the parking is one of the non-conformities that we met along with the landscape buffers, planting requirements, etc.
Um, on page 23 in your narrative, that's on the PDF, so I'm not sure what your actual one is. You wrote that the landscape plan introduces quote additional landscape buffers in open lawn areas. Um, and I was wondering where the new open lawn areas are.
>> That would be the building behind behind the building. Behind the claws. >> Okay. Um, and is there my one thing I'm not sure of because I couldn't quite tell. It looked like on your images today that there were there's a landscape screening on the country club
property country club's property along the property line between the behind the carb barn and the home on golf club circle but I didn't see that on the in our backup and I was wondering if you could clarify whether they get a landscape buffer or if it's just grass
there. There's they do. >> Yes, we're required to put a perimeter buffer anywhere on the site. So, I apologize if that didn't reflect. Um, yes, it will. >> I think it was actually cut off, so I'm not sure. >> Okay, no problem. >> Okay. But there's one that So, that it's on your property, not the screen is on
the country club side. >> Absolutely. >> Good. Um, and to make sure I understood correctly, the hedge along Country Club Drive where the corner of the clubhouse comes nearest to the street is 6 to 8 ft tall. I think it's the pod carpus is correct. Okay, great. Um, and finally on
the landscaping, um, I wanted to say that in the parking lot, I really appreciate that you put in the islands. Um, I like the variety of trees you've got. I think that's a big improvement. Um, I also wanted to say on the monument sign, I appreciate um, very much that the sign lettering and design is raised
and carved and not plastic, which we were trying to get rid of in the village. Um the on the lighting um your current site I believe has carriage lamps on the gate posts and I was wondering if those are going to any of those are going to stay. I know you're moving the entrance a little bit. Um or
if there was plans to replace those. I couldn't tell from the >> entry. There's no lighting on top of them. >> No, it says stop lighting. Okay. >> Okay. So it's it's it's ground lighting.
his grand wedding. >> Okay. Um and then I had another comment on the lighting. Um the parking lot lamposts. Um those I don't think are the the that's the one area where I don't
think we're in harmony with the building that you've proposed um or the neighborhood. I think that's the what we've got is or what you've got is a very utilitarian style. Um, and I don't think I I don't think since it is in front of your building that it doesn't fit very nicely with the building. Um,
so, um, I I guess I'd like to I I was I these look to me like they belong in front of like more of factory warehouse rather than in front of a nice big beautiful building that you're putting in. Um, so I was hoping that maybe we could revisit those. I'm not sure
because it wasn't clear if those were what FPL offered and that was the only option. >> Absolutely. We are limited by FPL the amount of options that they have, but we're certainly open to having that discussion. I think the club will be open to having that discussion with the the the type of lighting fixtures that
we have in front of the clubhouse. So, um, my thought was the ones that are shown, I don't think they were on your picture, but if you look at the back side of your building, the renderings that were in the backup, they you have the arch neck lighting that's on the
building, and it would be nice to have something that was more cohesive with those. >> Absolutely. I appreciate that feedback. And I do know that we are coordinating with FPL on the lighting in the parking lot, >> right? Um, and I I'm really not sure
why. Their selection is fairly fairly limited. I I would think it would be expanded at some point, but um everything behind um behind the clubhouse, we're not coordinating with FPL on and a lot of it's existing as well, too. So, um but certainly open to having that discussion and uh
strategizing on how we can um make the lighting more compatible. That's absolutely. >> Yeah. And I think actually this may be something for the village. Um, can we maybe talk to FPL about expanding the options for um for residents because
frankly the especially the top the actual lights don't fit anywhere in the village in my view. They have a couple like post the I think they were called Washington concrete in the in the backup that were would be okay but pretty much none of
the rest of them would fit anywhere here. >> Sherry, do you have any suggestions? Yeah, let me know who you're working with. I might be able to find another point of contact you could discuss with >> I work for >> and that's all that I have. >> Okay. Any other questions from the
board? Okay, we'll open to public comment. >> Mr. Osborne, >> you'll state your name and address for the record, please. Uh, good evening. My name is Steve Osbborne and I live at 216 Country Club
Drive, uh, which is the first residential lot north of Toquesta Country Club parking lot that you've seen uh, a moment ago. Uh, and the southern property line of my property is long and it is also the northern property line of the TCC uh,
what's called in the documents uh, east lot. So, we share that we share that property line. The construction staging plan up until this evening that I was seen in the advanced packet uh was page 66 of 139 shows that the east lot would only
be used for member parking and temporary cart storage. Recently, a project representative from Questa Country Club contacted me to explain the timing and the specific alterations they intend to make to the parking lot for the total 18 months of
the phase 2 development cycle to allow continued operation of the golf course throughout the entire reconstruction of the clubhouse. Those alterations include the placement of a large tent, which you've seen now, uh enclosed uh perhaps
up to 8,000 square ft interior for some 80 70 to 80 golf carts and the cart staff necessary to maintain and prepare them for member use each day. I want to be a good neighbor here and I recognize the need for the temporary guard cart storage tent.
Many years ago when the parking lot was fully expanded at that time, the club installed and maintained a visual barrier hedge along the common property line. It's now badly deteriorated. And I would ask a condition of any approval that you choose to send forward to the
village council. uh that that hedge be removed, replaced and maintain maintained by Toquesta Country Club with a better species that can keep a heavier growth at the at the 8ft level and below instead of what's happened is it's all
toppy. Um uh to better to uh uh restore basically the view barrier between my property and the parking lot. The entire side of my property is the master bedroom, bathroom, patio, pool.
>> It's right there. And it's five feet. On the other side are parking bumpers that are also in the parking lot. So when this tent goes in, it'll be probably 15 feet or 20 feet farther away than that. And while I want to accommodate that tent, I don't want to stare at it every
morning. So that's that would be my request. It sounds like the gentlemen have decided that they're going to do that anyway. So, I appreciate that that concession. Um, more disturbing, however, uh, is the previously undisclosed intent to place
these two office administrative trailers, which I understand are some 54 ft long and 26 ft wide each within the parking lot for use by the TCC accounting staff, food and beverage personnel, and other close staff. Obviously, these trailers uh will also
require FPNL power connections, sewage connections or pump out of effluent from tanks um and water connections. I strongly oppose the east lot placement of any other business operations or structures
such as these two personal uh personnel trailers for the following reasons. And I'll be brief here. The east lot is comprised of four residential R1A single family lots and commercial administrative trailer structures and business operations aren't permitted
uses in that zoning classification. So legally we shouldn't be doing it even on a temporary basis. Second both the large cart storage tent and two additional >> sorry I can do this in about 45 more seconds if you'll indulge me.
>> Okay. Thank you. >> Thank you. Um the uh two trailers and the cart would materially reduce the vehicle parking for the member usage which was really the designed use of the interim process.
Uh third, the phase 2 project is scheduled for 18 months and I'm told it won't begin until September of this year. That may seem temporary to some, but at my age that seems pretty permanent. It's going to be 2 years before they remove these temporary
facilities, whatever ends up on the lot. The tent, I see the need for that. The parking facilities, excuse me, the personnel facilities and the trailers. I have a solution, a suggestion. Um, it's not necessary to locate those two items there. They could easily fit in the T-
box platform area on the west end of the existing driving range, not up by the clubhouse, but all the way at the other end. and they could fit in there right adjacent to the existing snack bar. The driving range and the east box platform can still be used. The solution would be
less disruptive because there's already permanent operational restrooms available there, eliminating the need to pump effluent from the trailers, as well as the convenience of the food and beverage service uh at the snack bar. Also, there's easy access with a wide cart path and country club drive down to
the snack bar area that could be used for service and also employee access by parking in the vehicle lot for phase one and just taking a golf cart down there. At summary, I hope you will modify the PNC recommendation to stay. >> Thank you. >> Thank you, sir.
>> Thank you. Appreciate your comments. >> Okay. Thank you. >> Okay. Before we answer any of Mr. Mr. Osborne's question. Any other public comments? Okay. Uh, we will close the floor to public comments, but can we address Mr.
Osborne's concerns with >> Sure. I don't know. >> Yeah. I don't know if if they want to come up, but the the plan that's in your package uh is it it shows there being a uh temporary cart parking on the east parking lot, but it does not show uh the
the uh trailers that he was referencing. I think to Quest the Country Club uh was considering an alternative plan that did that. Um, we kind of got word of it this week as well and um, Dylan and I have spoke and we actually think it's not not
even a permitted use because they're they're proposing um, temporary office uses in the R1A and you can have some temporary construction related trailers if it's associated with the construction activity, but you can't have the actual
office use. So they would be they're they're proposing to have actually have some of the employees of TCC over there. And um so our opinion is is that that we would not be able to actually even be able to approve that. So we don't think that that um that's just something that won't won't even be able to be permitted.
>> Okay. >> That's not included in tonight's include tonight's. You can always make a condition of approval that ensures that that happens. just, you know, if if you want to provide some guidance to council and let them know kind of where your head's at, you're you're always welcome to do.
>> Well, if it isn't if it isn't allowed, then it's okay. And then, um, didn't we uh reszone the parking lots? >> Everything was reszoned except the parking lots and that was done explicitly to keep to keep the >> from development. >> Yeah, there was some concern from a lot
of the residents there of encroachment of the club and club facilities into the residential community. So they're, you know, they're there now next to residential, but there's no, you know, they've been there since 19, you know, the '50s. There's no, there's, uh, no further encroachment with this current
project, but that would do that. >> Okay. And then Mr. Osborne also asked about the the hedge separating his visual view from his backyard to the um, cart tent that will be on the parking lot. And he he said that it he
was told that they would replace that. Yeah. And and again, you can make that a condition of approval if you wanted to because there will be that ES slot will be being used as temporary um construction or temporary cart storage. So if if the PZB wanted to, you could
you could recommend that to council. >> Can I ask a question about the hedge? What species were you planning on putting in there and how tall? >> Thank you. Kusia hedge. We were proposing a 6ft hedge, but we can certainly make it taller if needed. Um, and we are committed to replacing that.
That was part of uh tonight's proposal as well. >> Okay. Is that would that be >> It would be terrific, but it would be terrific if it could be the eight foot height cuz >> there's a there's a drainage ditch sort of there in plan six. It's going to feel like four.
>> Plan eight will be just about right. >> Can you do eight Pete? >> I'll defer to Jay on the on the code if we can. We can commit to doing that. Yes. >> Yeah. We we have no restrictions on height of of shrubs. So, so you could do 8 feet, you could do 10 feet, whatever you want. >> Yeah. Thank you.
>> Thank you. >> Okay. Um, any last comments from the board? >> Only other question would be, did we receive I guess for Jay or Megan, did they receive any written support or objection letters? >> No objection letters. No support um
letters either. But I mean, I know a lot of people in the in the community, you know, do support the project. We've generally heard nothing but, you know, good things about the project. I know I know a lot of people are happy that they kept it one story. >> You know, I think it was referenced here, but we'd seen some initial plans. It was considering it being twotory and
and even doing pickle ball in that east parking lot. And so, they have done a phenomenal job of responding to the community and um you know, limiting to one story and and keeping that east lot generally, you know, pretty residential. So, um yeah, nothing that we've heard.
>> Okay. Well, it all looks very nice. did a nice job. It'll be a long time coming, but it'll be be worth it when it gets done. >> Okay. Are there any conditions that the board chooses to put?
>> The only condition that I would hear or would I see as relevant would be ensuring that an 8oot Kucia hedge is placed along the northern boundary. Is that correct? and also to to give guidance to the council that the office
and admin trailers are not located in the R3 district >> R1A R1. Sorry, >> on that >> I'm usually out of here. >> I I would like to add I do um I appreciate your willingness to work with
us. If if you could revisit the parking lot lighting to see if we can have something that's a little more cohesive with the building, that would be great. I don't think that needs to be a condition of approval, but >> we can work with see that change. >> Absolutely. >> Okay.
>> And the conditions from staff >> and whoever makes the motion remembered the the four conditions as well. >> And oh, I did have one question about this uh conditions of approval from the staff. the maintenance of traffic plan. Was that necessary?
>> Yeah, that's good to have because there is going to be a little bit of activity going between the east lot and and the club and we always and there may be times when trucks are coming in. We want to ensure there's no disruption of traffic. Okay. >> And that our police department and public works department are um ensuring
that there's there's just no traffic issues. >> Okay. And then um can we just state as part of the motion to the the conditions of approval from the staff report? >> Okay. >> Okay.
>> So you want us to try? So I uh would like to make a motion for approve recommendation for approval of SPM08-25 subject to the four conditions of staff
approval an 8 foot hedge uh and the um uh I don't know how to say like confirming that there will be no uses that are not conforming to R1A in the east parking lot. >> Very good. >> Okay. I'll second that.
>> All in favor? I >> I. >> All opposed. Motion carries. >> Okay. >> Congratulations. >> Thank you. >> Great. And any I >> think that's it. >> That's it. We have no staff updates. Um
we >> we do have we do have >> we do have public comment. >> Oh, we do. >> Mr. French, >> you state your name and address for the record, please. >> Thank you. Good evening. Jason French, 39 Willow Road. I'm also a council member for the village here. I'm not
speaking on issue this evening. Uh I'm glad I came on a packed house for plans on board. I mean, when I first walked in, I was like, "Okay." Um, now I'm here. I want to thank all of you for the time and dedication on this board. You know, we don't get to talk regularly. Um, and that's a good thing for
government process. But I've leaned on all of you for the last two years on many decisions you've made and if we've agreed or disagreed, I got to hear a little bit more debate from more people in the neighborhood. Um, different sides, different views. And you might not know this, but I kind of listen to
you guys as a podcast when I'm driving into work or not. you know, not the most exciting podcast, but I'm very appreciative of it because when I come into a meeting or I get a phone call from a resident, I've heard all of
your views and debate as well. Um, which just broadens my experience and and things I can speak on. And so, I do want to again thank all of you. You do a phenomenal job up here. Um, it it doesn't go unnoticed and you've made my job easier and I think made the whole government has uh more efficient process
here in the village. Thank you. Thank you. >> Thank you. >> Okay. And so no no further comments from staff. >> Make a motion to adjourn. >> Okay. All right. All in favor? Any opposed? Motion
carries. We are adjourned. >> Okay. Thank you all. Oh, you're I don't