Testing. One, two, three. Testing. Make sure this is okay. You're right. Jeff's gonna go like Thanks. That's amazing. It's like We'll have to read.
Sorry. >> All right. Good evening everyone. It's 6 pm. I'd like to go ahead and call tonight's meeting to order. It's April 9th, 2026 and this is our regular council meeting. Lori, can I get roll call, please? >> Mayor Young >> here.
>> Vice Mayor Painter >> here. >> Council member Brandon >> here. >> Council member Sir >> here. >> Council member Stone. >> Thank you. Our invocation and pledge of allegiance will be led by Council Member Brandon. >> Thank you, Mayor. If you guys would bow your heads, do that first. Heavenly
Father, we come before you today with gratitude for the opportunity to serve our community. We ask for your guidance and your wisdom as we gather to make decisions that impact the lives of those we represent. Grant us clarity of mind,
integrity in our actions, and a spirit of cooperation and respect. Help us to listen thoughtfully, speak kindly, and work together for the common good. May our efforts promote unity and the well-being of all people in our community. Give us the courage to do
what is right and the humility to seek understanding. We ask for your blessing on this meeting and on all those that are present. Amen. >> Amen. >> Please stand. >> I pledge algiance to the flag of the
United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Okay. Is there a motion to approve tonight's agenda? >> So moved.
>> Second. >> All in favor? >> I. >> First up for presentations, agenda item one, we have a proclamation recognizing April 24th, 2026 as Arbor Day. and mayor, we are going to um put that
memorialize that into the record and that will be read at the Arbor Day ceremony. >> Fantastic. Thank you. >> Agenda item two, proclamation recognizing April as water conservation month. >> Whereas water is a fundamental and
essential requirement for every living creature. Whereas the state of Florida, Florida section of American Waterworks Association, Florida's wastewater management districts of the village and the village of Tquesta are working together to increase awareness about the
importance of water conservation. Whereas the village of Tquesta and the state of Florida has designated April typically a dry month when water demands are most acute Florida's water conservation month to educate residents about how they can help conserve
Florida's precious water resources. The village of Tquesta has consistently encouraged and supported water conservation through various educational programs and special events whereby every business, industry, school, and resident can make a difference by playing a role in conserving water and
promoting a strong economy and community. Therefore, now be it proclaimed by the village of Tquesta does hereby proclaim and recognize the month of April as water conservation month. >> Thank you. And is the um water utility going to accept the proclamation.
>> Are they doing the next one as well? So, do you want to read that one in record? Then we can bring you guys up. Perfect. Okay. So, agenda item three, proclamation recognizing May 3rd through 9th, 2026 as drinking water week. Whereas water is our most valuable
natural resource. Whereas drinking water serves a vital role in daily life, supporting the quality of life and overall well-being of our residents. Whereas tap water delivers public health protection, fire protection, support for our economy and the quality of life we
enjoy. Whereas the hard work performed by the entire water sector, designating capital projects, operators ensuring the safety and quality of drinking water or member of a pipe crew maintaining the infrastructure communities rely on to transport highquality drinking water
from its source to consumers taps. Whereas safe and reliable drinking water remains essential to protecting public health and supporting the health, hydration and hygiene needs of our community. Whereas the residents of our village are called upon to help protect our source waters from pollution,
practice water conservation, and get involved with their water by familiarizing themselves with it. Now therefore, be it proclaimed, the village of Tquesta does hereby recognize the week of May 3rd through 9th, 2026 as drinking water week. >> Thank you, Lauren. And I just want to
say thank you to our water utility department and all the staff that work hard there. Water is one of the most, you know, critical services we provide to our constituents and outside of our boundaries as well. And especially in light of all the capital projects you have going on to, you know, really
secure, strengthen, and protect our system. Truly, thank you for all the hard work you guys do. Get your spots. Okay. And our final presentation tonight, agenda item four, is to accept the annual comprehensive final report
for the year ending September 30th, 2025. Jeff, >> mayor, vice mayor, council, it's a pleasure to be here. Um we have on a Zoom meeting here uh the managing partner for Maldes and Jenkins which is a top shelf regional firm who has done
our audit and he's here to give you an update on where we how it went is where we go. Are you there? >> Yes, sir. >> All right, you're on. >> All right, great. Um good evening, mayor, council members. Um thank you so much for allowing me to be here with you
all tonight, even if it is virtually. I really do appreciate it. couldn't quite get my schedule to work out to where I could be there in person, but uh I'm there in spirit. So, I've got a a brief presentation for you all. Um, as always, if you have any questions throughout the process, just feel free to to stop me
and and and we'll answer away. Um, first couple slides are just our agenda. Um, then a little bit of information about Malden and Jenkins. I won't go over all of those. I will just point out that we did acquire a firm out west. So, we are continuing to grow. We're now firm of
over 800 individuals. Um so we have a lot of resources now as as in the past but even more to be able to serve the village going forward. Um as you all know the village does prepare an acter an annual comprehensive financial report. Um this report is above and
beyond what the state actually requires you all to to prepare. Um it does include um an introductory section as well as a large statistical section which has got a lot of good information over 10 years and historical um along with of course the financial section which is the main component of the
overall um report. Um the next slide uh regarding our opinion um of course you all hire us each and every year to perform an audit and to express an opinion on the financial statements. um we have done so we've expressed an unmodified or clean opinion. This is the
type of opinion that you all wish to receive each and every year. Um do want to remind you all that the financial statements are the responsibility and the representation of management. Um next slide. Um toward the back of the report we have two other um
reports that we put together. One is the compliance report, what we call the yellowbook report. Um this is our uh report on our tests of the vill's internal controls um and compliance with laws, regulations, etc. If we were if we had any kind of findings, material
weaknesses or significant deficiencies, those would be reported here. Um once again, very happy to report that we we noted no current year findings. Um Jeff, Tatiana, their team do a great job of taking care of the books and records for the village all throughout the year. then they do a really good job of
helping us um get through the audit process, answering all of our questions, providing all of the support um for the overall audit itself. Um this year, the village did receive and spend about $2 million in state awards which required
an additional state um single audit. This was on your drinking water state revolving fund. Um and we noted no exceptions or issues with regards to um those funds as well. Um next slide just some highle information on on the report itself. The current year change in your
total net position was an increase of about 7.8 million from the prior year. Um your villagewide total net position reached 63.2 million. Your general fund fund balance ended the year at 10.1 million which represents about 214 days
or 7 months um of general fund expenditures. So those are very good overall balances. Um, all of the villages business type funds had positive cash flows from operating activities. That's one thing that I pay close attention to each and every year. Um, your your pension trust funds
combined for an increase in a position of 5.6 million. Um, and as you can see there, all of them are over 100% um, funded as of the end of the year, which again is a very good strong position to be in. Not many not many plans can say that um, in the state of Florida. That's
that's hats off to um to the board and to the pension plans for for doing so well. On the next slide is just some of our required communications. I won't go over all of those. I will just state that uh the village was required to implement Gatsby 101 this year regarding
compensated absences. Um additionally going over a couple of different a couple more slides. Um do just point out that we are independent with regards to the village. We take that very very seriously. Just want to make a note of that. Um then the next slide is just some real high level information um
about the village. This is 2025 and the next slide is 2024. Um again the um spending per resident is about $3,300. That's compared to about $3,200 in 2024. Um as noted earlier, the general fund has a good strong fund balance of which
it had a 14.8% increase over the prior year. Um, your debt per resident was only $1,400. Um, total number of employees at the end of the year is about 103 compared to about 101 in the prior year. Um, and overall employee compensation represents
about 64% um of the general fund uh total spend. Then the next slide is is a graph on the general fund um total revenues. Obviously, the majority of your revenues do come from property taxes. The next slide shows where those funds actually
go. the majority of which is going to be public safety. This is very typical for a village um or a municipality of your size. So, all good information there. Then the next slide is a 5-year history of the general fund um fund balance. Again, good good strong steady growth
there. Um again, totaling just a little over 10 million as of 2025. Next couple of slides are just some of your enterprise fund information. Um as I mentioned before, your operating revenues are exceeding your operating expenditures. Um, so that's again
evidence to me that you all are charging the proper rates to cover the cost of those operations, which is a good thing. Um, next couple slides I'll skip over. Um, I I do want to mention that we also put together for you all what we call our auditor's discussion and analysis,
our ADNA. This is where all of our required communications are listed in a written format. Um, again, if we had any kind of findings or recommendations for improvements, those would be listed there. Um, again, we had none for this year. Um, we also do list out all of the upcoming Gazsby standards and
pronouncements for you all. Um, we also let you let you all know that we do provide free continuing prof professional education for um, all of our clients. So, hopefully um, your finance department has been able to benefit from that. Certainly, anyone on
this board is also more than welcome to attend those events. Those are done virtually um, and free of charge. Um then the last slide is just uh do you all have any any questions for me? >> Great. Thank you for that presentation. Council, I'll open it up for questions
or comments. >> Uh thank you. Great presentation. No questions. >> No questions. >> Sorry, got some questions. Um looking at the the report, um notice that the fund balance has continued to grow. Is that
is that amount recommended um for a village this size or are we um doing better than most? >> Well, you're certainly doing well. Um the fund balance that you have is is is a good fund balance for you all. And
obviously being in Florida, you know, the GFOA recommends having about two or three months of of fund balance um in the general fund. Obviously, you're a little bit more than that, but I think in the state of Florida, it's it's prudent to have more than just two or three months of fund balance um because
of the the storms that we all uh hope to not encounter, but often often do see. So, again, I think those the fund balance that you all have is is is good for the overall size um of of the village. Does that fund balance include
the 500,000 that we have for hurricanes, both general fund and 500,000 for utilities >> or is that separate? >> The utility would be separate, but that 500,000 for the hurricanes that we set aside years ago is included in
that fund balance. >> That's correct. >> Okay. The pensions are highly funded. Is there anything that we can do there to bring that closer to 100% for some of those? >> Well, you know, your actuary is the one that um computes and creates the
required community or the required contributions each and every year which you all are required by state law to follow. Um certainly by having um and o being in overfunded position your required contributions in the future should somewhat decrease. Um but that is
again up to state law and and the actuaries. >> Then last question, average employee compensation a little over 101,000 a year total total benefits. Um is that consistent across um in your professional experience? Is that pretty
consistent? >> So you know it it really all depends on the on the location within the state that you that you are in. Certainly I think your your area is a highcost area. Um, and so that that is a little bit larger than you would see in in other
more rural areas, but I don't believe it's out of line. No, sir. >> Thank you. No more questions. >> Can I can I follow up with the just the actuarial study on the pension? You know, we recently got uh the updated one because this is as of September 25. We obviously have new salaries. The actuary
study I showed, you know, we're not we're not that healthy in it. I mean, we're still healthy. We have healthy pension, but there were some things that changed. If you guys remember, we lowered the assumption rate on it. The life expectancy changed. So, there are some significant changes to that pension
as far as policy that changed. That has changed that trajectory a little bit. So, it's not those numbers represent what they were in September of 25. Perfect. >> Thank you, Ed. I have no questions. Um, I have one question in regards to
the reserves because it um, there's been comments made in the past that uh, if you have too much reserves, it looks like you're hoarding taxpayer dollars, but we've been building up our reserves because we know we have capital projects that we want to hopefully see come to life and, you know, bring those across
the finish line. Do you see anyone um in other municipalities or areas deal with savings for capital future capital projects in another man manner or is it in the right place like we have it now? So, if you're if you're speaking of the
the total and the general fund, certainly um there are times when other governments will take those funds and actually pull them out and move them over to a capital projects fund in advance of any kind of actual construction. Um but at the at the end
of the day, um having those funds set aside for those future projects that that both the council and obviously your citizens are going to want and need, that that is the right thing to do. Um versus trying to go out to the debt market each and every time you want to
complete a project. So I think accumulating those funds and putting them either in the general fund or in a capital projects fund is is what you should be doing. >> Okay, great. Thank you. And otherwise, I just want to thank Jeff and our finance department and Wade, you and your team for your your hard work on this. And you
know, I think in light of um what a lot of the chatter from the state this year and how they say there's a lack of transparency. I beg to differ. This is done every single year. It's super transparent. The whole um uh report is attached to the agenda. Anyone can look it up. So, so thank you for your work.
Thank you for your transparency and great job. Thank you, Wade. You can probably sign off now. >> Thank you very much. >> Yep. Have a good one. >> Mayor, before we move on, excuse me. Um, I got a text at 607 that the audio was not working on
>> We're working on it. >> Okay. Thank you. >> Thank you. All right. On to the consent agenda. And before we take a motion, I did just want to recognize and thank the Whitman family for their continued donation for
the maintenance of our beloved banyan tree on Point Drive. Um, you know, it's really heartwarming to see the generosity and love that this family has for the community. So, just thank you again, Whitman family. We really, really appreciate it. >> And is there a motion to approve the
consent agenda? >> So, moved. >> Second. All in favor? >> Great. Any communications from the citizens tonight? >> Yes, we have Harold Taylor. passes down. We'll give it to Clark for
record. Thank you. >> My name is Harold Taylor 13 Florida. I'm here to talk about what's happened in the Hannah's home edition.
The the two uh duplexes degrading everything else. The way it's being done by the contractor to me is puzzling. I worked for Beco for 28 years in construction. and I have a pretty good idea of what's
supposed to happen. But looking at what has happened over the past year, there have been at least three organizations involved in what's gone on over there. Number one is handsome. Number two is
their contractor. If there are any subcontractors, the main contractor is still responsible and to some degree the village of Dquesta. If you look at the pictures, I've lived in my home since 1989.
I've never had any problems in the past with what's happened at Hannah's home. Ever since they began this construction, I've asked beginning at the top of the organization,
can you please clean your property out to the property lines? They've never done it. There's about a three or 4 foot strip between their property or their property line and and my back
fence and where the bulldozer stopped clearing. So, what's happened with torpedo grass? If any of you ever worked with torpedo grass, you know how nasty it is. No matter what you do, you can't
pull it out. You can't get all the roots out. I always try to avoid using chemicals to get rid of weeds and unwanted grass. It's gotten so bad in my
back garden area, it's just taken over. The photographs show that essentially three organizations have ignored people that live on Chapel Court and people that live on Chapel Circle. If you walk
down their east property line and look at what's going on over at Hannah's home uh area, I've got the worst area for torpedo grass. If I walk down further south, you can't believe the number of weeds and
bushes that are growing three and four foot tall. You know, those roots must be penetrating the yards of people that have no fence in the back yard or at least a fence, but they don't have a garden. We have been totally ignored by
Hannah's home, the contractor, and to some degree the village of the Questa. I believe as an as a neighbor, you have a moral responsibility to maintain your property in a way that
doesn't adversely affect your neighbor. That's not being done. There's probably a dozen of us that live on Chapel Court, Chapel Circle, put together. We've been ignored totally. And I'm sure if I went to other people's property,
asked them what happens to their yard, you're going to find out the weeds, crab, grass, whatever, have progressed into their yards as well. >> That's be totally immoral. >> Okay, your three minutes is up. I do
thank you for bringing this to our attention. Jeremy, is that something you can comment on tonight or can we have Wayne reach out? >> We'll have Wayne look at it. >> Okay, you will hear from Wayne. Thank you for bringing it to our attention. >> Any other communications? >> All right. Any other public comment for
items that are not on the agenda tonight? >> Okay. Moving on to communications from council. >> Um I have >> um I just want to say a quick thank you to council member Sattorii. He helped
arrange a very awesome opportunity for our police explorers to see another aspect of law enforcement and also how our justice system works and and tied in with how our law enforcement have to do their job because they do go hand in
hand. So, I appreciate the effort and your personal time. And I just want to throw out if anyone else even in our community has anything that could be beneficial and educational for the police explorers to reach out to Jeremy and then he can guide you to the correct
person who helps organize those things. But it was very awesome to see those opportunities behind the scenes that are not offered, I think, to a lot of public people. So, thank you to you and to anyone up here or in the community. Opportunities are welcomed. That's it.
>> No comment for me. >> I have nothing tonight. >> No, I just want to thank staff for all the fun Easter festivities uh we had other week and I know our community really appreciates that. It's fun to see the videos and and the photos. So, thank you for your efforts there.
Right, moving on to standing reports. I have village attorney. >> No report tonight, mayor. >> Thank you, village manager. Uh thank you, mayor. The we have not uh issued a notice of intent for the quiet zone. Um this starts a 60-day review period for
opportunities for FEC, FDOT, and additional opportunities for comments, objections, any identification of safety concerns. At this point, there are no major resources expended. Uh, however, after end of the 60-day period, we will uh I guess uh find out more about our
fate with a with a quiet zone and and we'll keep council and the citizens apprised of that situation. U boards and committees, our deadline for that is April 15th. We are taking applications for plane zoning board, environmental advisory board, and pension board. Um,
this Saturday, uh, we have the Shred It with a Cop, uh, Shred It and Coffee with a Cop event, uh, that starts at 9:00 a.m. The concert series, um, is back, um, this Saturday from 4:00 to 9:00. Uh, in addition to that, the EAC is going to
be doing a vertical oyster garden presentation at that event. Uh, hopefully get some people signed up to participate. And then uh as you guys may know, Monday, April 13th is our strategic planning session. With that, you have my report. >> Thank you. Any questions for the
manager? >> All right. Police department. >> Thank you, Mayor, Vice Mayor, Council. Uh before you have the monthly report, just a couple things I want to highlight. Uh Councilman Stori, uh Councilwoman Brendon said thank you for
uh coordinating that for uh the Explorers. They truly had a great time. John F couldn't stop talking about it. So, thank you so much for that. U throughout the month, we had three facility tours that we provided to some of our residents. Uh we did a bike
helmet fitting at First Presbyterian where we gave out over 30 bicycle helmets as well as saved for their first annual bicycle grand prix, if you want to call it, with the kids. It rained a little bit, but they got it they got it done and uh we had a great time with them. Uh we
concluded the month of March with 52 stops with the ice creams and the cookie crumble cookies to the kids. We still have some left over and the officers are still uh when you see the kids still stopping there and providing those as well. In regards to meetings, uh we were part
of the residents academy the last week obviously and then the quest residents action committee had said that last time we had received three new members. that came to our first meeting on March 31st. And I actually had some great input. Uh, one of the things that we're looking to
to change around is the coffee with the cop. Uh, they were saying that it's good that we do it with Lori on the shred event, but they wanted a little more personal, a little more uh ability to communicate with us a little better because it's kind of like a quick drive-thru. So, we're looking to do it at different facilities throughout the
village, uh, coffee shops and and setting that up maybe on quarterly, uh, schedule. So, I thought that was a great idea. Uh we welcomed our new officer, Terrell, who has hit the ground running. Uh Jeremy and I have been working on an event on an ebike slashfriendly day
event for some time in June. Uh hopefully we may have some NFL players that are going to be a part of that as long as training camp doesn't uh get in the way. But uh we're looking forward to that uh putting that together. We're in the uh early stages of that. But uh Officer Terrell is actually kind of taking the lead on that. something that
he had done at his prior department and uh so we're working together on that. That's all I have for anyone who has questions. >> Thank you. Any questions or comments for the chief? >> Thanks, Chief. >> Let's go. >> Thank you. >> Fire department.
>> Good evening, mayor, vice mayor, council. Before you have my standing report as well and just a few highlights also, uh we had a very productive meeting with PY Home Builders. They're going to be doing redoing the reserve. There's about nine buildings that they're talking
about. So, we are we brought Wayne in and we're talking about the fire protection in those buildings. So, that's going to move forward probably next week. We'll have another sit down with them. So, that's a positive direction. There's five buildings there. There's one half done and then there's nine more townhouse buildings to be finished. So, hopefully we can get that
across a finish line soon. Um let's see. Uh we participated in the quest resident academy graduation as well. That was a really fun night. I enjoyed it. And our training continues. Lots of water rescue training because it's that time of year. It's starting to get warmer. So, we've had a couple of
our guys go to some specialized training and bringing back a lot of stuff. Uh we have also myself and three actually two others went to Columbus for the pre-build on our rescue and I have good news on that. They were quoting us 30 to 32 months and now it looks like it's going to be under 20 months to get that
that rescue here. So, that's really, really good news. Um, it was a great trip. I had never done one of those. In all the years I've been in the fire service, I've never done apparatus committee work. So, that was it's exciting to watch. I cannot wait to see it progress. And we'll go back one more
time for the final final punch list when they're about a month out and then we will take delivery. So, hopefully hopefully around 20 months or less is what I'm looking for. Uh, we also hosted a free CPR and AED orientation course
for San Point. We had about 20 residents come. It was a great Andre Dodd ran and he said it was fantastic. We're going to put something on the website through Lori to see if we can get some of the other condos involved. Um the AED at Questa Park has officially
been installed and all the dispatch communication centers have been made aware of how to reach out in the event they need to unlock the AED. Thank you, Doug. Got that finished yesterday. I believe yesterday we got done. So that's really good news for us as well. They've been wanting one of those. Parks has been asking for it for quite some time.
So, we're able to get that finished. Um, I think that's about it. Does anyone have any questions? >> Council, any questions or comments? >> Thank you. >> Utilities department. >> Good evening, Mayor, Vice Mayor, Council. Allison Bberg, utilities
director. Um, before you tonight is my update and just highlighting a couple of items for Dover Ditch. you did submit for a reimbursement request for the grant that we received through LRPI. So, working through a couple additional um document submitts, but we are excited to receive that reimbursement for that
project. Um for well 28, we completed our test well. Everything looks good. We submitted a minor letter modification for our permit to South Florida South Florida Water Management District yesterday. Um and feel confident that that will get pushed through quickly and we can begin working towards design of
that well at the water plant. Um surficial well 26 was fully rehabbed. Um rehab finished on Tuesday and we will begin bacterological um testing of it tomorrow morning. Um so that's 10 samples. So it should be completed by mid next week and we'll
place that well back into service. Um we did receive a proposal from JA Geo Sciences for our consumptive use or water use permit renewal. Um and so we will be planning to do that in fiscal year 27. um the water treatment plant improvements. Um we've had a couple of
meetings for that project and we plan to receive our revised drawings for that on April 17th and go out to bid early June for that project. Um SCADA conversion, we've had our kickoff meeting for that project. We're very excited about it. Um the IT department is also assisting us
with procurement of the servers that'll be needed to do that conversion. Um we did visit a couple of other treatment facilities and see how their SCADA works just to get a couple ideas of how we can have the different layouts on the screen. So we're really excited to get that project done. Um anticipated completion project uh anticipated
completion of that project is November of this year. Um the filter media replacement project and the membrane replacement project are right at substantial completion if not over substantial completion. So those projects are being closed out. Um so we
will uh be processing the final pay applications for that for those two projects in the coming weeks. Um water treatment master plan um update from Kimley Horn was that they should have their internal review of their report by the end of this month and so we will be
finalizing the master plan um early next month for water man one to Questa Drive all the directional drilling has been completed. So the directional driller is off the site now. Um the only remaining cro uh road crossing is Riverside Drive. Um they previously had planned to do
this crossing about a week and a half, two weeks ago. Um they did the partial lane closure, ripped up the road and found that the forest man is not where it was on the drawings. So um it was actually closer to the middle of the road where the water man was supposed to
go. So they took some shots of all the elevations of the pipes that are there and it's with our engineer to redesign that crossing of the road um because it's going to be a little bit difficult but other than that the majority of the work is done. It's just finishing the testing of the water manes that have
been installed from Shore A East. Um those still have to be pressure tested, bacterological tested. So you'll see the taps running still with water. But Short A West um we sent that package to the Department of Health. So those mains should be placed into service in
hopefully the next two weeks and then full restoration from Short A West um will be completed after that. Um water man 2 betro phase 2 the contract for award is on tonight's agenda. Um water man 3 Jupiter and the
pine south we had our kickoff design meeting on Monday for the 60% design comments. We plan to have that project fully designed by May and go to the August SRF request for inclusion meeting um with that full design and hopefully
get um SRF funding for that project to complete it or at least begin it in FY27. Um County Line Road Water main and raw water main replacement. Um when they were doing the pressure test of our water mane, raw water main and Lockachi River District's irrigation quality man,
um our water man did not pass the pressure test. Um they believe that when they were pulling the pipe back through the bore that a joint disconnected. Um so they are going to have to redrill that entire raw water man again. Um
we've been working with FD, Army Corps, and Martin County for the permits for that project. We do not believe that any major permit modifications will be required because we're still staying within our easement. The main will just have to go a little bit deeper. The contractor is covering all costs for the additional engineering time and for the
cost of redrilling that main. Um, but they are still anticipated to finish that project hopefully by June. It just kind of depends right now on how quickly FDP gets back to us on whether a minor minor permit modification will be required or not. And that project is being managed by Lockach River District.
And then just a couple of other items for the utilities. Um all of our vacancies have been um filled. Knock on wood. Um we had our last vacancy filled on March 30th with Michael Hartorn. He
comes to us. Um and he will be working the water distribution team. Um so all of our vacancies are filled. Now we just have to get everybody up to speed. So we're we're pretty excited to have that. Um and a lot of the vacancies were caused by internal promotion. So while we were kind of creating our own
problem, we were also um encouraging staff and really building the redundancy that we have within our team. Um also on the miscellaneous list is our drop savers program. So at the next council meeting, we will be presenting all of our drops saver winners. Um we have some
goodies that we're getting donations for as well as some awards. We'll have a presentation so you all can see the award winners in their posters. The whole point of that program is to promote water conservation. And so we're really really excited um to be kicking off that program for the first time this year. Um we also submitted our RO
concentrate permit renewal this morning with FD. So that permit expires in December. Um so we're working through that permit process now to get that permit renewed and that's for our concentrate discharge out to the inter coastal. Um I'm glad everybody came in dry tonight, but as you know it's been
raining. Our team has tried to stay on top of it going around making sure there's not any major flooding. where there is flooding mostly on US1 and Old Dixie. We've tried to be proactive. We don't um own the drainage that's in those areas, but we have been working with um the county to notify them of the
issues of the drainage as well as the pump station that's on Old Dixie hasn't been running. So, we've been in communication to let them know that it's not running and then hooking up our pumps to provide some relief in those areas. Um, and then last but not least, we did get notified this afternoon that one of the trucks that we had ordered
for this fiscal year will be delivered by Monday. So, we are very excited about that. And with that, I will take any questions. >> Thank you, Alison. Council, any comments or questions? >> Just um, tremendous amount of thorough information. Thank you very much. >> So, when you when we talk about that old
Dixie area and its county, what's the response time when there's issues? >> And you don't have to give me exact time. It's in Is it within a day? Is it kind of quick or are we kind of having to get on them? >> Um, I would So, I would have to ask our distribution and storm water
superintendent. He's the one who communicates with them. So, I'd have to ask him what the response time is. Um, I have not heard a response yet about the pumps not working. Typically, it's our guys going out there and either unclogging the drains, which was on US1. So, they uncloged those drains. So, after they were unclogged, they drained
pretty quick. Um, and I don't even know if they reached out in that situation to the county. they just went out there and unclogged them really quick. Um, but with the pumps I can find out. >> Yeah, that's why I asked because we've been down this road before with that section and it is very some of it's very
simple like if our guys can just quickly unclog something. So, I don't know what that partnership looks like. But again, if they aren't capable of responding quickly, maybe we build that relationship and make something >> kind of happen so we can get residents safer traveling. That's all.
So your report makes me very very happy. >> Okay. Thank you. Me too. It's it's nice to see that we're not kicking the can down the road um as much >> previous years years ago. Simple question. Um looking at the accounts receivable outstanding chart. I'm sure
there was something happened October, November, December, January. There was a larger green bar talking about u 180 days for residential. >> Was there a write-off that took place? >> There was. No, great report, Alison. And uh you
already know this, but do ditch looks awesome. >> It looks so so nice. >> No comments. Keep up the good work. >> All right, on to the regular agenda. Under old business, agenda item 21, ordinance number 03-26,
which is a second reading of an ordinance amending our construction hours, enacting construction site maintenance, and creating a new green building incentive program. >> Thank you, mayor. Ordinance 0326, an ordinance of the village council of the village of the quest of Florida,
amending chapter 14, building regulations, providing multiple recommended building and building regulation code updates. Amending chapter 14 at article one in general to modify construction work hours. At article four, creating a new green building incentive program at article 8 construction site maintenance requiring
temporary construction site fencing providing that each and every other section subsection chapter 14 shall remain in full force in effect as previously adopted providing conflict clause severability clause authority to clify effective date for other purposes. This is second reading. >> Thank you Keith Jay. >> Yep. Good evening Jay Hutch. Um
community development director. So uh this passed on first reading unanimously with really no outstanding questions. Um, so I I really don't have anything further to add unless you have anything to ask. >> Council, any comments or questions? >> No. >> Any public comment?
>> Is there a motion to approve? >> So moved. >> Second. >> All in favor? >> Agenda item 22, ordinance number 04-26, which is the second reading of the ordinance that makes some minor amendments to the powers and duties of
the planning and zoning board. >> Thank you, mayor. Ordinance 0426, ordinance of the village council of village of the quest of Florida, amending chapter 22, community development providing multiple recommended community development code updates. is amending chapter 22 at article 2 community appearance section
2253 powers and duties adding special exception review to the planning and zoning board's responsibilities at section 2255 authorizing notice to be published on villages public notice board providing that each and every other section subsection chapter 22 shall remain in full force in effect as
previously adopted providing conflict cause severability clause authority to clify effective date and for other purposes this is second reading >> thank you Jay anything to Same thing as the other one. Uh other one has passed unanimously with with really no outstanding questions. >> Thank you, council. Any comments or
questions? Any public comment? Is there a motion to approve? >> Second. All in favor? >> Thank you. >> Thank you, Jay. Agenda item 23, second hearing to consider approval of the first amendment to the development
agreement for the reserve. before you tonight. Sorry, Alison B, utilities director. Um, before you tonight is the um first addendum to the development agreement for the reserve at Tquesta. Um, this agreement was executed on May 13, 2021. Um, it was a 5-year
agreement, so it will be up May 13, 2026. Um, the agreement does provide for renewals. This is the second hearing to consider approval of that first addendum for the renewal of that agreement. The agreement is specific to the infrastructure that they are installing
for that development related to our water utilities and the cost and responsibilities for turning over that equipment um to us or that infrastructure. >> Thank you. Council, any comments or questions?
>> Any public comment? Is there a motion to approve? So moved. >> Second. >> All in favor? >> I. >> Agenda item 24, consider approval of Florida design contractors change order number three. >> Good evening, council. Alison Bber,
utilities director, before you tonight is um change order number three for Florida design contractors for our water treatment plant filter vessel rehabilitation. Um other than the final balancing change order, this is the last expected change order for this project. This change order is a result of the welding that
was completed on the filter vessels, vessels five and two. Um when welding on these steel steel vessels, burn through marks um can occur. And so in order to provide protection for the outside of these tanks and for aesthetics, we
requested that the contractor provide us a quote to um coat the outside of the vessels just from the bottom of the vessel up to about midline to cover those burnthrough marks. Um so this change order takes into account the cost and time associated with that additional work that was outside of the contract
scope. >> Thank you, Alen. Council, any comments or questions? >> Nothing. Any public comment? Is there a motion to approve? >> So moved. >> Second. >> All in favor? >> I. >> Thank you, Alison. On to new business.
Agenda item 25, resolution number 02-23 for a budget amendment. >> Good evening again, Jeff Schneider, finance director. Uh this is our first budget amendment of the year and it's
picking up um the police department in the general fund has a couple of grants. So we're bringing those grant funds in and the corresponding expenditures. Um the the uh building official is
establishing a new process where the storm water part that they evaluate is going to be handed off to people. They're going to get build for it. They're going to build the uh resident and then they're going to pay the
outside contractor. So that's 50,000 and 50,000 out. Then we have the uh 722,000 for the state uh to Questa grant and our matching fees. So the 722
the state will give us 340,884 if necessary and we'll match that with 382,000 and that's where the the 722 came in. Uh you'll be asked to do something smaller and if that money isn't spent then we're not spending it.
It just goes away actually just goes away and the excess goes to the bottom. And then the bridge the question bridge came in higher than estimate that we had. So that's about $173,000 and that's the work that Doug is going
to do under the Quester bridge. And then last but not least, we did not the uh we got the uh SRF loan late in September around September when you approved it. We didn't have it in the budget and this
puts it in the budget. This is our payment for the state revolving fund loan which is cheaper money. All told, it's a little over a million dollars. 164 1 million 64,000. >> Thank you, Jeff. Council, any comments
or questions? >> All right. Is there any public comment? Is there a motion to approve? >> So move. >> Second. >> All in favor? >> I. >> Thank you. >> Thank you, Jeff. Agenda item 26, consider approval of a contract with Con
and Graham for the Tquesta Drive bridge restoration. Good evening, Mayor, Vice Mayor, Council. Um, this agenda item is a recommendation by staff to approve the Tquesta Drive restoration project. Uh, we did receive five competitive uh quotes and bids and the review committee
unanimously selected Con Graham as the lowest most responsive bidder out of the five. U this project addresses existing deficiencies and helps uh prevent more significant and costly repairs in the future. So we're being proactive.
The project will restore the concrete repairs on the uh expansion joints, the spangle repair on the south side of the bridge. Uh we will be sand blasting the uh steel sheeting and recoting the steel, bank stabilization on the northeast side of the bridge as well. Um
and then also pressure cleaning and painting the bridge as well. So the total cost from um Conan Graham is 985,282 with the appropriation of $130,729. >> Thank you council. Any comments or questions for Doug? >> Does the pressure cleaning include the
outer side of the bridge? >> It does. Yes. Okay. >> Palm tree stain. >> What's that? palm tree stain. Palm trees are standing, vice mayor, I just want to say I'm excited to see this project uh finally happen start to happen. This one's kind
of been a long time long time coming, too. >> Get a lot of calls on the bridge. >> Yeah, I'm very excited to see this one happen. Thank you. >> Thank you. >> Is there any public comment? Is there a motion to approve? >> So moved. Second. >> All in favor?
>> I. Agenda item 27, consider approval of a contract with Winon Sons for the Dquesta Park steel maintenance building slab. >> Yes, this item here, we've been waiting for a while on this one. U just to give you a little background, we've already
issued a purchase order for the steel maintenance building for Tquesta Park and that is sitting with Martin County pending approval of the slab. So, um we reached out to Win Suns. You you
approved tonight consent agenda their new contract that we're piggybacking and wind and suns provide us competitive quote uh for 40 by 80 concrete reinforced slab uh reinforced perimeter footings uh slope concrete aprons at each rollup door and 88 access at the
walk-in door. So again, we're going to use the pathway and minor construction contract that you approved earlier tonight on consent. Total contract cost is $83,49462. funding is available in the budget and once we move that forward if approved tonight Win and Suns will submit we'll
issue a purchase order to Win and Suns. They'll submit their permit to Martin County and then start moving both projects forward. >> Done. Council any comments or questions? >> I have none. I got one. Is this slab in that future plan for the park?
>> It is. Yes. >> Is included in that. >> Yeah. So the to clarify that we came back to the council say four or five months ago with this because the original master plan still had the the caretakers home in there. So
we came back amended that and we also amended to allow for two more pickle ball courts in lie of one of the tennis courts and that was the two minor changes that we made to the master plan that was approved by council. >> Any other questions? Any
public comment? >> Is there a motion to approve? >> So moved. >> Second. >> All in favor? >> Thank you. >> Thank you. >> Then item 28, consider approval of a piggyback agreement with Miller Electric
for the water treatment plant entry gate and access control improvements. >> Good evening, Mayor, Vice Mayor, Council, Alenberg, Utilities Director. Before you tonight is a proposal and a payback agreement um for Miller Electric Company. They provide all of the access controls for the village. So any of the
keypad access um for the buildings. Um this contract we are bringing tonight before council because we expect um with this project along with anything else that the IT department might do that the expected annual spend may exceed $75,000. So that's why it's before you
tonight. Um and this is for not only the access controls to our maintenance building which doesn't currently have access controls on it. it's only just a key. Um, and so it's for installation of those access controls as well as upgrading our entry gate access controls
to the plant. So this is part of our overall project for um, security and beautifification of the water treatment plant. Um, it will replace the sliding north gate as well as the middle main gate to the plant. It will provide um
the badge access for both of those two gates as well as at the main gate, a camera and intercom for the operator to see who's coming in the gate or asking to come in the gate as well as communicate with them in case they need to show additional um badges or IDs to
access the water plant. Currently, the way it's set up, the operator must leave the control room and walk out to the car that's standing there at the gate or the person that's standing at the gate um to see why they're there and allow them in. Um there's a lot of security concerns
with that as well as safety for the operator that's there alone at night. So um this proposal and piggyback will allow us to install those additional um security and access controls at the water plant. Um however the act the a the entry gate access controls cannot be
installed until we do replace the gates and fence which we are working on getting proposals and quotes for the gate and fence replacement. So once that happens then we'll come through and put the access controls at the gates but the maintenance building access controls will be done right away. >> Thank you Alison Council. Any comments
or questions? >> No ma'am. Um >> just that I thank you for recognizing the importance of the critical infrastructure nature of this. Um you know water is one of the top targets. You know I spend my day in domestic terrorism and water is one of those targets. So thank you for recognizing
that and I'm fully supportive of this. >> Thank you. And I will say it was in conjunction with PD they completed a security site assessment for us and identified this as one of our weak points. >> Yep. Great. Fantastic. Right. Any public comment? Is there a motion to approve?
>> So moved. >> Second. >> All in favor? >> I agenda item 29. Consider approval of a work authorization with Kinley Horn for CA services for water mane number two beach road replacement. >> Good evening, mayor, vice mayor,
council, Alisonburg, utilities director. Before you tonight is a work authorization from Kimley Horn and Associates who designed water mane 2 beach road phase 2 water main replacement. The amount of this proposal is $153,817.85. Um this is for um the start of construction through project closeout
for Watermade 2. So it's all of our inspection services. Um anything that comes up with permitting, all of our shop drawing reviews, pay application reviews, um and they will be partnering very closely with Juan Revas, our new capital improvement project manager, um to to close this project out.
>> You council, any comments or questions? I have none. >> Any public comment? >> Is there a motion to approve? >> So moved. >> Second. >> All in favor? >> Agenda item 30. Consider approval of
Amishi. Did I say that? Amiki. How do you >> I'm calling him Amichi. >> Am I? Okay. Engineering contractors uh contract for the water main number two beach road replacement. >> Good evening, mayor, vice mayor, council. Ellenburg, utilities director. before you tonight is the contract for
award to Amichi. Um the contract amount is $3,540,44960. Um this is for the water main replacement along Beach Road. Um this is the second phase of that. We did the first phase internally a couple years ago. This project will be SRF funded. So
any funds that are spent will be um reimbursed through that SRF loan that we will pay over time. on this project. Um I think the construction time is roughly 210 days till substantial completion and
240 till final completion. Amichi was the second lowest bid that was received but the first lowest in responsive bid that was received. Um so all of that is outlined in the engineers letter of recommendation for the project. Um, this
project did come in below what we expected for the estimated construction cost for the project. >> Thank you, council. Any comments or questions? >> No. >> I want to appreciate uh and acknowledge
the the engineer's recommendation. You know, we always want to be as cost effective and low bid is ideal, but sometimes low bid is not the best bid and you end up having more headaches and problems down the road. It can cost you more. So, uh, thank you for that thorough review. Thank you. Any public
comment? Is there a motion to approve? >> So, move. >> Second. >> All in favor? >> Thank you. >> Thank you, Alison. Final agenda item tonight, 31, the 2026 governmental assemblies representation
appointment. Lori, >> good evening. So, uh, this is the, uh, current appointments that you are all serving on at this time, and each of you have been through this process before. So, I'm just going to go down the list
here and see who wants to serve on what committee for the next year. And there is a description in your agenda packet of each of the meetings. So, the Palm Beach County League of Cities, general membership, generally the mayor attends all those. So, do you want to leave it
that way? >> Yeah. I mean, I'll as of end of May, I'll be immediate past president. I'll still be engaged. Um, but that general membership meeting is really open to everyone. So, yeah, I'll be appointed, but like love to see all of you there. It's open to everyone.
>> Florida League of Cities, the annual conference. Um, again, all council members are encouraged and invited to attend the conference, but the mayor generally um attends the membership meeting where the vote takes place. Yes, because I think it's lower on the
voting delegate as well. So that's fine. I'll >> North County Intergovernmental Coordination Committee. Currently sitting on that um is uh Vice Mayor Painter as the initial person and the
backup is council member Sartorii. >> I'm fine. Keep that as is. >> They haven't met in >> I can't be liable. Stop >> years.
>> But if they meet, you're on deck. One of you. Okay. >> Yeah. Council member Brandon serves as the liaison and the executive sec the executive assistant to the village manager Sina is the backup. Not sure if
they're still meeting on a regular basis. >> They did. They reorganized. It's still on Fridays. >> Do you want to keep that position? >> I'm fine with it. I see half those people in my work environment on a regular basis anyways. But if anyone
else wants to sit down with them, it's very um social. Again, it's relating to the arts and just including municipalities in a cultural environment of what happens between our county.
Okay. So, I'll leave you there. Moving on to Palm Beach M Palm Beach County multi-jurisdictional issues forum and we have the mayor as the liaison on that. >> I'm I'm happy to continue to serve on that one. I'm going to be very transparent. If they meet via Zoom,
which they sometimes do, um, I'll be there, but this one's become difficult for me to do in person. If they meet in person, so if anyone else is interested, speak up. If not, and everyone's okay with me attending via Zoom, but not when they meet in person, we can leave it there, too.
>> When would they meet? >> It's as needed. They're meeting a little bit more, but what time of the day do they like to meet in person? usually like later in the morning. It it's it's all over the board. They change it. It's not there's not a regular cadence. So, I think that's that's what's difficult. They're
meeting a little bit more because of the uh countywide master transportation plan. Jay's I think you guys know I was on on MCF but I resigned from that executive committee. Jay's involved in I park 2.0. So, Dquesta has input, you
know, is educated. Um but yeah, when they do meet, like I said, it's sporadic and it's usually in Palm Springs. So it's just it's difficult. >> Okay. >> Yeah. >> Just curious because it wasn't a >> So we will leave the mayor there. >> Do you want to jump in on that?
>> Palm Beach North Chamber regular member. Uh this is business before hours and again I believe anybody is on council is welcome to attend that. But for the liaison we have Mayor Young and the backup is Vice Mayor Painter.
>> That's fine. I go to many of those. I go when I can. So, I'm happy that it is the backup. >> And business after hours. Again, that varies and um also council is invited to attend when they can. And council member French was doing that. So, we want to
appoint somebody to try to make the after hours to represent. >> I cannot do that. >> It's not in my wheelhouse either. >> If I can make it, I'll go. >> Okay. >> There you go. You're on the chart.
I was looking at you guys. >> Mondays are good for me. >> Uh, next, Palm Beach North Chamber Economic Development Committee. Uh, again, um, Council Member French was serving on that with Vice Mayor Painter as the alternate.
>> I'm happy to serve as the primary if that'll help. >> I'll do secondary. >> Perfect. Thank you. Palm Beach North Chamber of Governmental Affairs. Uh the mayor is the primary and council member Sarator Tori alternate.
>> I'd like to remain the alternate. I mean I try to jump in when I can if necessary. I always pinch it for the mayor. >> I would welcome someone else to be the primary. And I say that because um I do notice the other municipalities they they do rotate like who is um
representing and speaking. And I think I've been doing it for the past four probably five years. >> Four year. Four years. Yeah. >> I'll gladly I can make tomorrow morning's meeting. So if you can do tomorrow morning's meeting, then I'll
gladly step up if nobody else wants to can always share the duties. If somebody wants to say, "Hey, I want to jump in." >> That's true. And I I would be happy to do secondary. I I think it'd be good for, you know, some another face on that on that. I mean the updates from all the
municipalities, the educational partners, >> it's a that I mean of all of them that's one I might that is one of my favorites too. So it's like it's not that I don't want to do I do I just see I see other cities like even throughout the year too like different people will hop on. So yeah I think it'd be good for them to hear from other people. Okay. So just
swap. >> Yeah. >> Perfect. >> If you could cover tomorrow that'd be great. >> Yeah. >> Okay. Thank you. >> Okay. And then Palm Beach North Chamber Environmental Subgroup Sustainability Subcommittee was Council Member French
and Council Member Brandon. >> Is that what meeting still get emails for it? >> It's rare. It died down to four times a year. >> Yeah, it used to be once a month and then it >> Chelsea organized it was once a month. >> Yeah, I haven't seen anything in a while
for that one. Maybe you just switch it. If you just want about me with Mr. French, that's fine. That one. >> You want to be number two? >> I'll be number two. >> And you can join. If when they do meet, it's usually literally just talking
about South Florida environmental concepts and it's usually sharing like FPNL represent or someone will be there just what they doing to be more. >> So it's more just social educational >> like facility >> like a sustainable company or building
or something. >> Okay. So I'm hearing that um council member Brandon will serve as primary and council member Stone as the backup. And lastly, we have the two Palm Beach County League of Cities and Florida League of Cities voting delegate is the
mayor and the alternate delegate has been um council member Sartorii as the vice mayor. You want to continue? >> I'm going to remain the voting delegate. >> I do attend probably 95% of them the
meetings. So the mayor can't go and I'll go or Patrick, you can always How often How often do these meet? And these are all in person, right? >> Yes. Yeah. I The Palm Beach County is the fourth Wednesday of every month, but
this is for voting delegate. vote. Um we're voting uh this month on the board slate for um say next year but starting in May and FLC they vote at the August conference.
>> Okay. Uh Wednesday mornings I definitely cannot do. I don't know which one that >> it's noon. It's launch. >> Oh okay. Um >> do you want to do you like going to this? >> I do. >> If I can go I'll go. >> Okay. Sure.
in. >> Perfect. >> Okay. So, we'll leave it the same. >> Okay. And that's all I have. >> Thank you, Lori. >> All right. With that, are there any other matters? Council >> just since it was brought up twice this
evening. Um, one of my roles, I facilitate tours for the main detention center and the Bowley, the Westman detention center. And in that, uh, our explorers have been twice now. And they go to first appearance to see what that happens in the first eight hours of uh
or 24 hours of being incarcerated or being arrested. Um then we do a complete tour of the jail um with the juvenile section where show the children still go to school when they're incarcerated. Um we go to the temporary holding u they separate the
felonies from the misdemeanors and then there's a third wing for murder and attempted murder. Uh they get to see that and you know, why people move in and out of that and they get to see the facility and see the people. Um, then we take them down to intake and
they see what happens when they come in the sallyport and they get booked and they get photographed and fingerprinted and x-rayed and all that. Um, and this year the explorers at their state competition, they're opening up and for the law enforcement, they're opening it
up to corrections, which as well because that's a whole another part of law enforcement people forget about and and as I emphasized and and Lori was there and got to see the whole thing is that, you know, there's tons of opportunity. You don't have to be sworn to be in law enforcement like me. I'm a civilian. Um,
but it was good. We got to go up to the fusion center and that's the head of homeland security for all of from Martin County down in Key West. Um the room was empty that day but that's when the president is in town. That's where his people meet. There's that's the secret room where if you ever make a phone call
it's there. Um the room is not secret but what happens in there what happened what happens in that room nobody can ever hear. You can't hear that. It is it is a total soundproof room. Uh and then we went to real time crime and real time crime is a is a is a
network of cameras that we have all over Palm Beach County and uh they can zoom in on high crime areas they can follow a crime if there's a pursuit from municipality municipalities. So they got to again that's another opportunity took them to where all the analysts work uh
and the kind of work that the analysts do just kind of helping them with the different careers in Palm Beach County and I do those all the time for different leadership groups um elected officials, anybody that ever wants to come and see that part of the jail because um you know it's not the
sheriff's jail, it's the county's jail. And you know, the sheriff, it's one of the things that you know, we can't that doesn't that cost doesn't go away. Just like protecting the airport doesn't go away. Protecting the the courthouse does not go away. The crossing cars don't go away. all the things that come. So,
people complain about the sheriff's budget being so high, which it is, and there's a lot of factors behind that, but there's also a lot of offbalance sheet items that nobody ever sees and nobody's aware of that I get to talk about a little bit. So, that's what it was and I enjoy. It's one of the best parts of my job.
>> Great. Thanks for coordinating that for them. >> Yeah, >> I have no other matters. So, it was it was brought to my attention um that about as of next week um we'll have a an employee that's been paid um working. Um and I I think
there's some circumstances that have are causing that, but I would like the staff to kind of look into maybe coming up thinking out of the box if there's any options to maybe prevent that in the future. Um and look to see what other municipalities in the area are doing under certain under circumstances that
were similar to this case. That's that would be interested in doing, but I I I feel like just hard to hard hard to take in. >> Okay. Is council in favor of of staff the manager looking into that and >> researching what other municipalities
are doing? And >> there was an employee that no longer works here >> currently works here and is currently being paid but is not working. >> Okay. Yeah, >> that's fine. Okay. So, there's full consensus. Ter
look into that and in the appropriate way to bring it back to us, please. >> I have nothing. All right. That can I get a motion to adjurnn? >> I'll make the motion. >> Second.
>> All in favor? I