##VIDEO ID:R8GetIltDHo## for ex my best here she she um has to pick up her kid at Jupiter Christian at 5 so I'm right or after up there should we wait for her then or or go at 5:30 it's your choice start it's 5:30 to whenever I'm here forever man whatever just going off my calend enough people to vote on on the military that's being recommended as long as you're all in agreement yeah go on well no yeah we were that earlier because I she was like wait how many people we have't how many people need to be there for sure I know3 I think she she's pretty close been right chief chief CL thank you practice early kind of I pop my hip out of place oh which means you're trying hard or as you put it it was jammed up into my throat I letting the joint all right good evening everyone it's 5:30 p.m I'd like to call the meeting to order it's September 5th 2024 and it is our special council meeting for our first budget hearing Lori can I get roll call Mayor Young here vice mayor Sor here council member Brandon here council member painter here council member French here can I get a motion to approve tonight's agenda so move second all in favor hi any Communications from the citizens okay moving on to the agenda item one um items one a which is to announce the proposed millage rate B announce the proposed operating millage rate necessary to fund the budget and C summary of proposed budget are all going to be presented now by the manager all right thank you Bill request that is a taxing Authority the proposed millage rate is 64595 Ms proposed operating mill rate necessary to fund the budget is 8.60% greater than the roll back rate of 59479 Mills the specific purposes for which ad Alor revenues are being increased are to cover the increased operational cost and planning associated with parks and Mobility U Mr Jeff Snider is going to provide a summary of the budget for you good evening mayor vice mayor council it's good to see you I'm glad to be here um as you know the budget is a very important document for the The Village uh it serves as a management guide it um also includes commitment to our efficiencies and effective management of the village resources and it goes takes into account all your priorities your strategic plan and your vision so that's what this plan was built on and it started in March February actually initiative started in February budget process begins pretty much in March you've had a budget Workshop June 24th you had a budget Workshop July 22nd and now you're at your first budget hearing you have another budget hearing on the 12th of September and it will be equally as fun this is the time that Finance Lads um here's our last 10year millage rate uh history uh overall the taxes are increasing 9.56% in taxable value uh the increase is really due to new construction and other property sales and the property sales reset our save our homes exemption Homestead of property is limited to CPI or 3% whichever is less and non-homestead it is limited to 10% as well as commercial property um there's two things to talk about that are out still out well one thing still outstanding and then we changed the budget from the time our last meeting was uh the revenues for the refu and recycling fund went up 10 18,9 186 as did the expenditures for the automated waste managements automated pickup um and then the budget will be impacted by the Ia negotiation when the CBA is finalized and as previously discussed the impacts of the agreements will impact programs or projects currently included so just to keep that in mind uh proposed Sal Village employee salary increases uh PB PBA officers 11% we're in negotiations as I said with the iaf non-represented 4% and CWA 4% here's a budget summary uh we're looking at uh 48 milon 702 and change um the big increases we're standing trying to stand up a vehicle replacement fund and that's about 3 million uh in government is kind of like uh a parent subsidiary companies will you get rid of inter equal uh inter parent inter government or inter uh business uh activity we we don't get rid of it here until we do our our other reporting so it shows up as three additional million dollar uh we also have $2.5 million for improvements infrastructure improvements and then uh the general fund has 1.1 million going to the capital uh vehicle replacement and 850,000 for Public Safety so those are the big changes uh here's how the general fund looks at the expenditures is 19,5 10,000 uh our wages are 7.8 million benefits 3.8 million expenditures are 5.1 million 5.2 million you'll see that salary and wages are at 60% and that's that's really good for a general fund because we're basically all ser customer service people um and here is the revenues our general property taxes are the vast majority of our revenues we're also using uh half a million dollars to stand up the vehicle replacement fund from the general fund of reserves uh general fund fund balance you can see it comes down we still have a healthy fund balance and we're within uh our three months operating reserves which is what we'd like to be uh building fund their budget is 1.2 million one and a qu million they have 68,000 in building permit fees budgeted interest earnings of 25 and they propose using 618,000 now they really don't use that much but that if they didn't get the money that's where there would be uh expenditure breakdowns ex uh operating expenses are 419 and personel services are almost 800,000 here's how their budget or their budget would impact their reserves but I don't think they're going to spend all the money or get more money uh Capital Improvement we're doing a lot of capital Improvement we have a budget of 1.2 million in the capital Improvement fund 1.7 million in the capital projects fund and then 131,000 in special law enforcement our fiveyear Capital Improvement program we're looking at a $55 million plan uh very aggressive and uh it's very comprehensive here you go through the uh smaller items as you go down through it um we're going to have Thea Park uh Improvement project that's about a million dollars um we also have a 5year Road C Capital Improvement plan and our 5year sidewalk Capital Improvement plan um Greg went out and got a grant from uh fer app so we have $150,000 going to uh to Questa park for improvements nice um here you can see water has a tremendous amount of projects they're at 14.8 million in projects slated for this year the big ones are the uh waste man agement number two Phase 2 Beach Road water or water replacement program main replacement program and also their upgrades to the water treatment plant and that's six million and then we have the vehicles that are planned to be purchased 270 for the police department to get their new cars and so on um our sir tax and utility tax fund 30 one that's a capital Improvement fund this is how the budget's looking here we got about half a million dollars left after the the end of the year uh we're doing the Testa Park Improvement project out of this fund we're also doing the five-year tester Improvement uh Bridge Improvement plan we're starting the first year is $100,000 and then it follows up by I think it's $400,000 the following year and then we have our five-year Road CIP fund and we're still pretty healthy in that fund Transportation plan with Mobility planning is 125,000 that's there and then Gregs Testa Grant test Park Grant uh water utility has 21.7 million or 8 million uh refuse and recycling 742 th000 and storm water utilities 836 the Water Utility Fund we're planning on using some of the uh reserves which is a and spin down of reserves uh we had a rate increase of 3.5% we talked about the $6 million Improvement for the uh water treatment plant uh and the Beach Road water main replacement program 4.3 million then there's several other um smaller projects but still substantial projects waste management is going up 21% on their their uh non adval or tax and that is for the automated trash pickup and so we did well there it's so $346 a month nobody likes a raise but I think this will be well worth it and then storm water we had a rate increase of 5% and that's 56 cents a month for 68% of the single family homes and the main project there will be do ditch that be red doing do ditch and then our vehicle replacement fund um it's actually a good thing if you can stand it up and get it going and we seem to have effectively done that so I think we'll be happy with that it Smooths out our payment process through the years and doesn't have big fire truck purchases one year and down you go any questions thank you Jeff with that I'll move on to agenda item 1D citizen comment so any member of the public Desiring to address the Village Council on the proposed millage rate or the proposed budget will be given the opportunity to do so the public is permitted to ask questions prior to the adoption of any motions do we have any public comment okay I'll close the public portion of the hearing and now I'll open up for Council discussion any questions or comments I have one question uh we mentioned if negotiations are ongoing where is that money going to come from when it's concluded in the budget so I don't want to speak for Council I mean our conversations that we've had in the past um is that uh right now we have a phase two money set aside for remembrance park I think it was like $550,000 um you know at that point we would have to Pivot from that Park planning and and probably take money from that okay thank you I but you know that's up that would be council's discretion I mean there's a lot of different things that we can go back to drawing board something like that at later date if there is an effect my preference would be taking it from the vehicle replacement fund not the tal Park U and this is the first time I'm here you know kind of that part where it would come from so I would like a little bit of time to think about it as well my initial reaction is to reduce the vehicle replacement fund OPP post to the park Jeremy um the current budget has historical numbers in there I mean there's something right so we're not we're not shy by the $2 million or whatever the Personnel cost is for fire there's something in there currently for fire correct yeah we have a a placeholder in there four% which is what we did with everybody else so I put that placeholder in there and my other was not a question but a comment great job Jeff uh you and your staff you know when I look at the budget and the comparison Mill drats from surrounding uh municipalities especially ones that have their own fire department and police department you know we're seeing seven Mills 8.5 Ms and you you did that at 6.45 your staff as well and previous Council um phenomenal job and we do not have commercial highrises and we still got to that Mill R I think that's amazing good job C painter nothing except thank you good work thank you same thing just thank you for all the hard work um couple quick things uh some just to get on record the um uh Bridge concentrate disposal I know we kind of we approved that contract and we weren't sure if it was going to hit this year or next has that been confirmed is it in fact going to hit next yeah one or is it the the US One Bridge relocation we Haven not started that project yet so I mean unless it hits the next couple weeks I know I'm I'm going to say like two weeks ago she had told me it was like three weeks out so I think it going to fit right around when the budget is but we'll just roll over the PO that we that we have for that project most likely going to hit next year then for sure by the way yes by theat expens the expenses will all take will all be fall into next year but the PO will just roll over perfect okay and then um I know I brought this up at our budget work shops the vehicle for the damage assessment team it's under the vehicle replacement fund Capital request but that's being funded from the building department fund though correct not the vehicle replacement fund well yeah I mean the everybody has to fund the vehicle replacement plant or fund and then it just builds money up and then spends it as the plan goes along but it's coming from the building department fund yes ma'am got it and I know um I know I've kind of been on the fence of this is really a necessity and is there anything maybe point because I know what you just said about the biling fund like they might not spend at all but it was there I know there was like a generator project that they were looking at I mean do we have plenty of funding for all the other projects yeah everything's funded now um you know we I know we have another meeting or we already had another meeting regarding the generator um and so you know the cost we're looking at kind of pivoting or or we'll see what the the selection committee says on that but currently everything we have is funded and you know we don't we don't have a shortfall in the building department okay something just to consider if the generator cost becomes an issue yeah um the Desta Park Improvement I know we're budgeting 931 th000 I know vice mayor had questioned that in the past but I is there any update on that if we expect that to come in under so we we are expecting to go we had an initial meeting with um with kimley horn who is our consultant on the designs and I know Jeff accidentally slept a little bit and said that that was a uh Improvement project you know the money that we have set aside is really you know I guess it's a future Improvement project really what we're trying to do is do the design and construction phase design for that so we met with kimley horn um the the the lower number that we had on the that we're projecting is 758 now 7 931 so of that 340 um is a state appropriation and then 250 and I guess the rest of it would become from from our funds like the next the other 500,000 so we're anticipating being under that 931 is the the ballpark of that but most of that money is in the 301 fund and it's not general fund Revenue right good news though I know that was one of your concerns I want to make sure that was on record um and I did I've brought this up at previous um budget workshops I'm still on the fence of uh spending the money on the planning of remembrance Park phase two uh 100% want the project to happen but I I still think there might be value into completing the first phase seeing how it goes because it might make adjustments on planning in the second phase so um and we do know this uh 301 fund is infrastructure ctax which we know sunsetting soon so I just want to throw that out again I know it's on our strategic plan we want to be careful we don't want to you know continue to alter or change the Strategic plan goals that we sent but um there just might be some value there at a um still want to happen but again if there's changes down the road because of what pans out with phase one we're going to be paying twice I I agree with that um mayor I mean we're almost at the end of this fiscal year and you know we've got some dirt moved so I think it's going to be a little bit longer we won't even have time to enjoy it I think in the next fiscal year or so I could you know I support taking the V overage through iff negotiations out of of remembrance Park not I think council member I think you said tester Park but it's remembrance Park where the yes thank okay just one just um so I would be in in favor of you know kicking that can down the road for a year if need be because I think we're not going to be enjoying it first I think we're we're planning for phase two and we're still really not even on I guess we're out of the out of the ground on phase one but we've got a way to go still so so so I heard the relevant comments about waiting but that money for remembrance Park is is scheduled in the sir tax fund so it won't have any impact on the iff negotiations and whatever we end up um having to change the budget so just FY so did you say aester park earlier or remembrance Park both they're both the three One Fund so it won't neither one of them will have we're not going to the part that we have set aside for remembrance Park always the plan for remembrance Park was this year we were just going to do planning for it so we're going to spend $113,000 out of the 301 fund and and do the planning forward kind of as a phase approach and then the following year we'd come back and we're estimating that project to be $1.2 million based on what we're doing so what we've done in the budget is we've set aside half of that money of $550,000 that is general fund so maybe that's where you were going with that that we were going to set aside for this year and then come back next year and do the other half of that so you know we can't we can't break every bit of that off in one year so we were going to try to get there in in phases for the money part so um so maybe the maybe the answer to to your question I probably was a little premature but U there is $113,000 for planning that we're planning on doing this year that is in the sir tax funds and then there's another $550,000 in the general fund for that but yeah the 301 fund that's where we get the Ser tax and some other text but um the one that sunsetting that we get like I know anywhere from 400 to 500,000 a year pretty close to Six now which is 2026 it's Sunset so or is it end of next year end of 2025 by law it was to yeah Sunset but it's going to Sunset early next December um so so yeah again like I said maybe just shift it a year um just wanted to throw it out there so we're not paying twice to do redesign and or whatnot I think it makes sense as long as it's not going to create a further delay um I think it makes a lot of sense and and we're still allowed to use that funds even though it sunsets we can still use it afterwards we just have to use it for the same if we have a balance if we have a balance the balance will carry forward until we're done we still have to report it on an annual basis until those funds are exhausted makes sense yeah and like I want to I completely want the product J to happen I've been a huge part of the park but like I it's just making sure the timing is correct any other Council input Council M Brandon not really no on that subject I mean I I agree especially um I'm talking specifically about the planning for remembrance about 103 I hadn't really thought about it that way but you're right I mean we might as phase one continues or it's finished we might have a whole different idea of what it you know could be so it could be uh we end up might wasting some money there so I'm I'm in favor of considering that when does construction end do you know that off Spring spring of next year so I think we're looking at like early spring like March or April and when would we start spending these dollars for planning for phase two there always the plan from at least from our side you know obviously it's up to the council but our plan was in October bringing you guys an agreement to start the planning of a remembrance Park unless we're looking to delay that and just you know sit on that which we can if that's what council wants to do but we were going to kick it off and spend the next six months eight months doing the planning part for remembrance Park so that way when we hit the next year 25 26 budget we'd be be looking at turning dirt again but I mean that's at the discretion of the council so it finishes on time in March it'll be like six months of use and feedback on the park and then could start could budget for it next year and start design October of the following year so that way there's some usage we can see what the usage is too and get feedback but said I'm totally open to um anyone's view on that I just want to make sure we're being efficient and council member Brandon looks like you're still thinking that's fine I see what you're saying if it has to do with anything with iff I'd rather have those conversations in our negotiations meeting as far as budgeting what we're negotiating right now but as far as planning I understand and I can agree with you let's get done with phase one first and then not repeat if there's tweaks we have to make after the result of phase one we can do that more efficiently not spend money twice and if we push here the planning would still be you'd still keep that money or take it from the 301 fund so it wouldn't be from the general fund right it would just we just wouldn't expend it we'd probably bring you guys back a document next week we can turn it around that doesn't show the 103 as in part of the the capital the capital expenditure and that money will just stay in that fund just my lack of knowledge on on the planning process but instead of starting at October 1 could we wait till March or so and still so it's still in the same fiscal year not take it out but just kind of delay ourselves so we're not having to replan the plan again I think it'd be the EAS eest approach especially from the budget standpoint not changing anything at this point leaving it leave it at in we won't spend it we won't bring you guys anything in October you know and as if there's a desire by Council to bring that up in the f one of the future meetings and say hey we're ready to have that conversation let's Workshop it then we can do it at that point but I don't think it'll change anything in the budget unless Mr Snider has any objection to that none at all yeah that definely leave it in there but then like that way if we decide we want start August next year we have the slides the timeline okay okay so we'll we'll do that path then we know we're not going to pull the trigger in October we'll wait till the parks open and revisit perfect there's no change in the budget just the spirit of how we're approaching it yeah timeline next slide October to May check okay perfect okay that works and then just for record I know we budget 125,000 for the transportation plan and Mobility but I do think we got a TPA grant for how much so we we were always it's 125 is what we've always planned we've always planned to get we hoped with Jay's conversation and with TPA that we were going to get $50,000 and so we've budgeted 70 we've budgeted 125 for expenditure but we budgeted 50 for a revenue and so TPA has confirmed that we're going to get that money and so we're we're on track nothing should change with that um so we we anticipated the 50 and you know we were crossing our fingers cuz I the last couple years we put in for a grant not through TPA to get some of that Mobility planning money and we weren't successful with the grant so the TPA you know big step for us to you know partner with them and you know them to help us with that with that phase and you know as the mayor knows this is a countywide issue that's a very hot topic right now and so I think us leaning forward into that is a is a big step that not everybody's doing that and we've been trying for two years but this will be a big step for us to be able to do that yeah I think it's great and I just want to get the Grant on record because I know that staff's always working hard to find other funding when we can um and I think my last comment was on the refu and recycling um nothing related to the budget but I know that we did approve um having that little admin charge with the rate increase and it might be a good idea to kind of have a policy or Define what that can be spent on so if Council agrees I would like staff to eventually bring that to us and we can Workshop it sure down the road if everyone thinks that's a good idea y yes sure okay that was it yeah great job staff this is a really long process for you all we appreciate all your efforts um all right with that um I'm going to close the public hearing if council's good to go moving on to agenda item two approval of proposed millage rate by motion the village of Desta should adopt the tentative millage rate the motion should be that the tentative millage rate for fiscal year 2024 through 2025 be set at 64595 Ms do I have a motion to set the tenative millage rate for fiscal year 2024 through 2025 at 64595 Ms so move do I have a second second all in favor I okay moving on to agenda item three adopt the proposed budget by motion the village of Desto should adopt the tentative budget the motion should be that the fiscal year 2024 through 2025 budget be tentatively adopted do I have a motion for the fiscal year 2024 2025 budget to be tentatively adopted so moved second all in favor I okay agenda item four I'm going to announce the time in place of the final hearing it will be September 12th 2024 at 5:30 p.m in the village council chambers and with that can I get a motion to adjourn so move second all in favor I