Anyway, so thank you for asking for Listen, I hear about freak out separate. and there's a charge but
you come 15 minute window in there if it's the different. I appreciate your reminder. purchase the free refrigerator. No, it's all
I have problems. Yeah. I will not It was so fun. Happy. >> Yes. holding on to like I think this topic I still I'm sorry. She didn't know about
Yeah. Wow. Council member Brandon, can you hear us? >> Make sure. >> I want to make sure we can hear her, too. before we start. You're on mute, Lori. We just want to make sure we can hear you.
Okay, there's her hand. She's there. Okay. All right. It is 6 p.m. I'd like to call tonight's meeting to order. It's February 12th, 2026. It's our regular council meeting. Lori, can I get roll call?
Mayor Young >> here. >> Vice Mayor Story >> here. >> Council member Brandon attending via Zoom. >> Council member Painter. Council member French >> here. >> Thank you, Lori. And our invocation and
pledge will be led by Council Member French. >> Thank you. Good evening, everyone. If you could please bow your heads and join me in prayer. God, thank you for these freedoms and luxuries where we're able to come here um and serve in the village today. Come here before you, God. We thank you for
the challenges you set before us. And we ask that you grant us the patience and wisdom um to manage these challenges. God, please continue to look over us, look over our village, our family. In Jesus name I pray. Amen. >> Amen. >> Please stand and join with the pledge of
allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.
>> I would like to get a motion to approves and approve tonight's agenda with one amendment. We'll be removing agenda item 15, which is council consideration for night work approval, partial lane closure at the Questa Drive in Seabrook Road. We anticipate to bring that back
in March. >> I'll move approval of the agenda, removing item number 15. >> Second. >> All in favor? I >> I. >> All right. We don't have any formal presentations tonight on the agenda, but I would like to kick off tonight by
recognizing and thanking Council Member French for his two years of service to Dquesta. Council member French really just jumped in head first, always coming to our meetings prepared and always willing to listen and learn. and he's also was very engaged and active in the
community, not just in Dquesta, but also with a lot of our relevant stakeholders that are important to build those relationships with. And you're always putting the best foot forward for Dquesta. So, you know, public service is a true commitment. Those of us that serve up here know that. So, I do just
want to thank your family for their support of you during your time here. So with that, we have a little token of appreciation on behalf of the council for your dedication and service. >> Thank you very much. >> Thank you. All right.
Would you like to say anything? >> You know, for a moment there after the pledge of allegiance, I kind of forgot this was the last kind of official meeting, you know, until you start speaking. So, uh, that was that was kind of funny, surprising for a moment. But thank you for those kind words. Um, you know, I really enjoyed the last two
years being able to serve up here on council. I've enjoyed the residents, the staff, uh, and the council members on the DIS as well. I think this is an extremely special place uh not just to live uh but to work and serve also. You know, I think up here on the council, it's amazing thing that we're able to uh
vote in in different ways, yes or no, against each other and then on the next subject, we really come right back and then go um go back to neutral and there's no vindictive or unprofessional behavior up here. It's really an amazing thing to see and I think we set an example um for not only the village but
other municipalities around on how government can operate um professionally, efficiently and be productive at the same time. So, thank you all for um your hard work and effort to get get here. >> Thank you. >> Okay, now moving on to business. Uh next
up is our consent agenda. Can I get a motion to approve the consent? >> So move. Second. >> All in favor? >> I. All right. Communication from citizens for items that are not on tonight's agenda. Lori, do we have any cards? >> Harold Taylor.
Errol Taylor 13 Chapel Court here in Toba. I have comments on what's been happening at Hannah's home for the past year or so. The contractor over there seems to have done everything peacemeal.
Generally, after having worked construction for 28 years, you clear everything first. You do your grading next. You put in your utilities. They've done everything peacemeal.
There's still, I guess, some grading to go and a whole lot of weeds and shrubs and everything over there that needs to be removed. Why it isn't being done yet, I don't know. Unless they're leaving it up to
the uh uh landscape contractor to finish clearing that property. Just a strange way to have it uh for the outfit to have it done. Next thing, the village of Dquesta.
I don't know whether you don't like the contractor over there or what the deal is, but apparently the village has forced that contractor to put in sod on either side of all their sidewalks.
Haven't talked to anybody in the last I want to say week, but walked the property down yesterday again and you can see how they're watering all the sod. They got garden hoses out there
with sprinkers on the end. Why would anybody in the village force a contractor to put in some landscape material before the sprinkler systems installed? That doesn't make any sense. That's
either being downright stupid or plain vindictive or both. Somebody in the village ought to be reprimanded for doing that. That's just not a way you treat a contractor trying to complete a job here in the village. Doesn't make
sense. Putting in uh grassing the side of a sidewalk, how does that help anybody? Anybody that's visiting there are own workers won't walk on the sidewalk. They don't work on the grass. Like I said, somebody ought to be reprimanded. That's just not the way you
treat contractors. >> Thank you. >> Thank you, sir. >> Thank you, Harold. And uh not to put way the spot, but our building officials here. I don't know if he'd be happy to step outside with you. I'm sure he can answer some of your questions or you guys could connect maybe tomorrow.
>> Thank you. >> No need to do that. Okay. >> I mean, I've made my comments. What you people do in the village after you? >> Thank you. >> Any other cards? >> Nope. Okay. Moving on to communications from council. Council, anything to share
tonight? >> I would tell you I'm excited for the February 20th 80s dance and roller jam. When that popped up, I was like, I'm in. I hope they allow rollerblades. I'm just saying that, you know, there's not too many chances I get to do that. Very excited. >> You still own rollerblades? Wow.
>> I'm not going to admit it. There's a lot of people here, but we'll see. >> Oh, Council Member Brandon. >> Thank you, Mayor. Mr. Friends, it's been a pleasure sitting next to you. Thank you for serving with us for two years. You have been very involved and I
greatly appreciate you doing some travel for the village as well when needed. piggybacking on parks and wreck. I just want to say thank you guys for always creating these um senior events and I hope you guys keep doing them, especially since we do them during the
day. I can't tell you how important they are. So, thank you. >> Thank you. >> Uh yeah, I would like to piggy back what's been said about Jason. Um Jason has been a blessing to this village to sit up here. Uh the way he looks at
things is different than I do for sure. Um, and I don't think people people realize the amount of preparation that he does. He goes out, he interviews tenants, potential tenants, uh, people that are complaining. Um, he finds out, you know, kind of the point to the
counterpoint and, um, that's a refreshing thing to hear all the time. So, you have always been prepared. Uh, you will be definitely missed. Um, I think as the mayor had said, uh, it is a family commitment when you do this. um all you know so to to your family and to
Jess and the girls thank you. Um they say all politics is local and it is and people inquest are just as passionate about what happens here as they are at the county level and at the state level and at the national level. Um and it's tough to make those decisions but that's
what we were you know elected to do. Uh and we will continue to do that. And Jason um I just applaud every decision that you've made. why we didn't agree all the time. You clearly laid out your position and why you were saying what you've done and I think that is the most transparent thing we can ever ask for in
an elected official. So, thank you very much for your commitment. >> Thank you. Back to you. >> Um I think uh the only update I have is um I was uh lucky enough to go to Tallahassee twice in January and it was a very productive trip. I was able to
meet with uh se several of not just our district legislators but also others in Palm Beach County and talk about what some of the villages priorities are this year. And then um I was able to wave in favor for one of the committees that our local bill for Dquesta Park was heard
in. Um and I was able to also testify at a a house uh committee meeting. So that was the first time I have done that. That was quite the experience. But um I just want to thank the manager too. And I know staff helps like there's weekly I almost feel like we're either you know getting an email from Florida League
cities or the lobbyists and they're you know sending emails advocating you know for or against certain bills that are moving through. So just thank you for your work this session so far cuz I know it's you know just adds on to the pile of work we already have to do but um I
think we've been doing a great job and we've made some progress so far this session. So all right moving on to our standard reports. village attorney. >> No report, but I will uh echo what other just said. It's been a pleasure working with you and council member French both
here and up in Orlando at Florida League of Cities meetings that we both attended from time to time. So, uh thank you for allowing me to serve with you. >> Thank you, >> Vice Manager. >> Thank you, mayor. Uh kind of piggybacking what you were saying um for
anybody keeping score last night our house bill that which transfers ownership from Tquesta part from the state of Florida for Tquesta parts of the village of Questa passed unanimously through the house floor. So now it'll be sent over to the Senate um for a Senate
we expect a Senate vote. We expect that to be in 2 to 3 weeks. Um and so it is moving still and so we're very um excited about that and not getting too far out in front cuz we still got a ways to go. Um we are nearing completion of our pickball tennis courts. We have
painted one side of it. Now we'll move to the other side. So we'll have new courts that are open now while we finish the other side. Um I was recently notified do um the do road cbrook intersection that was closed yesterday for the water main uh has
opened back up now with the you know we patched the road and everything is back up and just want to appreciate that team how quickly they've moved as always but I think it's important just to recognize that team and how fast they move and then Doug's crew right behind him uh with a contractor fixing that we have a
really great team here and it it just shows and times like that to be able to get that water on so quickly and get the testing done so we can get them drinking water back as soon as we can too. Um February 16th we are it is a recognized holiday so next Monday we will be
closed. Um March 2nd is the next village council workshop. And then um you know I have an interesting perspective on council cuz I work closely with him and I just uh and I've told him privately. I I mean I really appreciate council member French and what what he's done
for me. I mean he's awfully helped me look at things differently. He's always prepared. I mean, we've had hours of conversation and usually it goes by really quick and uh just appreciate you and your time here on council and wish you nothing but the best, you know, in the future and we'll we'll see what that
holds. So, thank you so much. >> Thank you. >> Any questions for the manager? >> No. Thank you, >> Council Member Brandon. >> No, no questions, Mayor. >> All right. Next up, police department. >> Good evening, Mayor, Vice Mayor, Council,
Council Mayor F. Congratulations and thank you for your service. You've been a great pleasure to work with. So, we thank you on behalf of the police department. >> Thank you. >> You all have our monthly report. Just a couple of highlights. As usual, our civilian firearms continues. Miss Marsha told me she has registered for the next
class. So, I'm excited to see how well she does. Uh that's what we're doing very well with that. We've actually upped the amount of people at a time. It used to be 10. We're scheduling 13, but once in a while someone has to drop out for whatever reason. But we've increased the amount of people with that just and it's
filled for a very long time. But if any residents want to come in uh they could always reach out and we'll make space for them. So our cops and explorers, I just want to give them a a big thank you for everything they do. They forest they were out there volunteering like always.
Uh today Juno Beach had their national night out and we have some of our explorers out there with uh Corporal Puit as well. So, Sergeant Dcasta performs security assessments for the water department and public works. Uh, Sergeant Dcasta does a great job. He's a Septip certified, which is crime
prevention through environmental design. He does a phenomenal job. We also offer that to the residents. No cost whatsoever. We put it out every so often, but we'll probably uh highlight it once again just to see if anyone wants to put security cameras out, best place, how high their bushes should be, and anything in regards to safety around
the home. So that's something else that we offer our residents. And that's all that I have unless you all have any questions. >> Any questions for the chief? >> No, chief. Thank you. >> Thank you, >> Council Member Brandon. >> No, mayor.
>> Fire department. >> Good evening, everybody. Uh, mayor, vice mayor, council, Mr. French, has been a pleasure. Uh, thank you for your council talking to me about fire stuff and just everything else under the sun. It's been a pleasure. >> Thanks. >> Kind of a steady month. We're getting
back after the holidays. Lots of meetings. Uh, we've had a couple public events. We had to take a kid to school. If somebody could scroll to the pictures on that. There you go. Uh, this is a big event. We do about four or five of these a year. The kids love it. And, uh, it also raises money for one of our
charities. So, it it's it's a good thing. Um Dave does a great job with it and uh it's uh I got to go on a couple of them so far. It's a really good time. So um we started this training at Palm Beach Gardens. We have a great partnership with them with the use of their facility. The guys have been out
there on the weekends so we don't interfere with anybody else. It helps with our ISO standing. Um we are also working with the Questa Country Club. I think I mentioned this last month when they start demo. We're going to be able to do some live hands-on stuff with those buildings which is invaluable for our people. and we'll probably invite some of the neighboring departments over
to help after, of course, we tear everything up. We'll let them have whatever's left. So, I have been meeting with Palm Beach County and Jupiter for their upcoming going into service on October 1. Everything is moving the right direction. I'm kind of just eating popcorn and watching those two have
their have their moments. So, um and we also joined them and Del Rey for some joint extrication training in Lake Worth. It was a great day. The guys got a lot of hands-on stuff. So, uh, out there doing what we do. Uh, we have a few things upcoming that I got across
the finish line. We did, uh, it was after this posted. So, we do have the AED going into service at the pickle ball courts at Tquesta Park. It will be here by the end of the month. It's going to have an all-weather case and for vandalism, burglary, weather, the whole bit. So, um, that's that. We're excited
about that and we're going to make sure that we have some classes for hands only CPR as well and an AED orientation course that we're going to put on probably in March. Uh they will be free, probably 24 to 26 people per night and it'll be run over the course of two weeks. So that'll be on our website very
soon. Um lieutenants exams coming. We're going to have a couple of openings which is great. And then we have a retire captain. So we're going to have a big turnover of six officers. There could be potentially three new officers in the next year year now. So that's a that's a big deal for the village and for the
fire department. Um and that's probably it. Any questions? >> Any questions for the chief? Chief, thank you. >> Council member Brandon, >> no questions. >> Thank you. >> Thank you. >> Utilities department. >> Good evening, mayor, vice mayor, council
members. I just want to start by saying, council member French, it hasn't been a long time, but it has been a pleasure. So, thank you very much. Um going through our update, Dover Ditch, the project um did reach final completion with the last pay application being processed this coming Friday. The sod we
understand is an issue. Um but we did have that recent freeze and there's not a lot of rain. So we're going to complete that under warranty work and change that out when the weather gets a little bit better. Um the storm water pipelining for this fiscal year is on the agenda for tonight which also includes our pond inlet and
outlet inspections. Surficial aquifer well 28 design and construction. We have the driller mobilizing to the water treatment plant this week to complete the drilling of the test well to ensure that we're picking the proper location for that new well.
Um when it comes to the water treatment plants um the improvements we are working with the engineer to complete some redesign and change of scope um as a result of our pivot for PAS treatment and ensuring that whatever money we're investing right now we're doing that
responsibly and selecting the correct improvements that will last us through those um initiatives to maintain compliance. Our filter media replacement in our pressurized vessels is almost complete. They did empty out the media in the last
two vessels this week. So, inspections are underway. Then, we will complete repairs and then fill it up with new media and then that project will be closing out. Our membrane replacement project was finished last Friday. So, we will be scheduling our substantial completion walkthrough as well. Um, we
have seen a a pretty large decrease in our feed water pressure. So, we do anticipate seeing some energy cost savings resulting from that project. Um, our water treatment master plan, we had a workshop this week with Kimley Horn to go over um
minor retrofits that we can implement in the coming next 5 years to ensure that we meet compliance with the PAS um standards and then um kind of starting to see what the expansion of the RO will look like. But that was just the first phase. So there still are about two more phases of this workshop and this
planning until we have a good master plan for the future and can make those decisions on which route to go. Water mane one to Quest to drive. Um as you can tell they are slowly working west. We did receive Palm Beach County Department of Health clearance for the west side of the bridge on Tuesday this
week I believe it was. So they will be um working the coming week to two weeks on connecting the services to the new main and then they will be abandoning the old main completely restoring the west side of the bridge and moving outside of that area. Um there was a request on the agenda for the night work
at Seabrook into Questa Drive. We are confident that we have found a different way of completing that main installation to avoid any type of night work or partial lane closure near that intersection. There may be an impact just to the corner right where Seabbrook
and Tquesta meet on the northeast corner. Um and so uh there may be someote in the area but it will not be a partial lane closure or any night work in that area. Um down the road there will be two crossings to Questa Drive that will require partial lane closures and
possibly night work, but the contractor is looking at possibly directionally drilling those as well to avoid any type of night work or lane closures. Water main 2 Beach Road phase 2 is currently out to bid. Um we completed the pre- bid meeting last week and are working on the addendum for that project but um it's looking good. We it looks
like we have some interest. Um county Line Road water main and raw water man replacement are two mains did get pulled in last week. So they are working on the Block Sachi River District main. Um and so that project is moving along. They'll have to make the connections and get
clearance and everything before we can go live and really start restoring that area. Um they are also looking at the MOOT in that area because they have had some issues and so they're working with the county on revising their plan to ensure safety of their workers and uh commuters.
And then just some other items to mention, we did have two water main breaks yesterday. Um and just echoing what Jeremy had said, um the staff is amazing for two in one day. They got out there, they were digging, they were
fixing the main, and they got it all repaired before um 5:00 p.m., which is completely amazing to me. They just don't stop and they're so dedicated. So, um I just want to shout them out cuz that was awesome work. Um I also want and I'm also happy to share that Juan
Rivas is our new capital improvement project manager. So, we're excited to welcome him to the team. You want to come up, please? And Juan was our instrumentation tech. So, he's just moving into this uh new position. >> Hello, Council. Uh my name is Juan
Rivas. I have had the pleasure of working for the utilities department for the past six years and I've been the instrumentation tech. I've been the mechanical technician and now under this role and I'm just wanted to come
introduce myself and just thank the village for the opportunity to serve and just for always providing you know training and motivation and support for for all you know moving forward. >> Congratulations on your promotion.
Aren't you doing the residence academy? Yes, I think it's awesome too. YOU'RE JUST ALL IN. I LOVE IT. GREAT JOB. >> Thank you. And so with one's promotion, we are um we were advertising and hiring for an instrumentation technician. We completed
interviews today and are working towards offering that position to an applicant. Um we did also previously have our QA officer, water treatment plant operator position open. That position has been offered and accepted from an internal applicant, um Brett Bowers, who works in the distribution field. So he's very excited to be moving over into the water
plant, getting into a lab type of position. So he's excited about that. but that leaves another vacancy. So, we will begin um hiring for that position as well. Um a couple of other items, our drop savers poster contest is underway. We are very excited. We have had some
participation. So, those posters are due by the end of February. Um and then we will have some judging and the winners will get some prizes. We'll present them at council and then um the winners actually go to FSA WWA state level. So, we're very excited um to kind of kick off this new program and keep it going
through the years. Um and other than that, we're just working on budget. Um one of the big initiatives that I have um that we're really going to try to focus on this year is ensuring that the budget is reflective of current prices and current projects that we predict will happen in
that fiscal year and ensuring that um we have a lot of uh backup material to support those costs and ensuring that we are planning for them appropriately um and looking at funding opportunities and we are very excited to present that in the next couple of months. And that's all I have if there's any questions.
>> Thank you. Any comments or questions? Yeah, >> two comments. First, uh thank you and all of your staff are doing a great job. We've had multiple water main breaks plus, you know, the normal construction that's going on and I've received zero actual complaints from businesses, uh churches, schools, or residents in that
area. That's just me personally. And I also want to ask, and this might be more for Doug, but with Easter around the corner, just keep that in the back of your mind for some of these projects um that are wrapping up as you might have three to four churches um you know, right there, either right off the Quest Drive, Sebrook um in that corridor. Just
keep that in the back of your mind for planning can get things cleaned up in that time period. >> We'll do >> um the same thing that um has been echoed already. you know, you're there's a lot of exciting things happening, you know, in the in the utilities and and
water department. At the same time, we're experiencing the end of life of 75-year-old pipes. And so, it's kind of unfair what has been happening to to your team. Uh, and every day the goal line seems to move and you're doing a great job. And same thing with Doug and public works, you know, they're right
there and I get the email and I go, you know, just wondering when I get home it didn't even know there was a break during the day. So you guys are doing a great job. You're doing a great job. Um I we've got a lot going on and so Juan, welcome. I think you're already on the
treadmill. So thank you for everything. >> Thank you. >> Council member Brandon, >> no questions. Mayor, >> I just want to say on record, too, that all these like the recent water man breaks, they're not all from construction. Some they've just
naturally have broken, which proves that these water mane improvements are are much needed. Um, and just thank you on your comment on what you plan to do this budget, next budget session, season, whatever you want to call it. Um, Jeremy knows that's been one of my pet peeves
with the water, especially the capital projects like for the past three years. So, thank you for um those additional efforts. I'm excited to see what you bring forward. >> Right. Thank you. >> All right. On to the regular agenda. Old business number 11, council
consideration of the final selection of colors for the village annex. >> Good evening, Jay Hel, community development director and uh Councilman French, thank you for everything you've done. We're really going to miss you. You've been great to work with. Thank you.
>> Uh so this is uh something that came to you in the December council meeting. You voted to adopt the proposed site plan for the village annex. Uh, you did have a condition of approval to bring back new options for rollout door colors that were maybe a lighter color as well as Bahamas shutters. That was actually
Councilman Painters's idea. Um, I know he's not here tonight, but I think he was the one that that really liked that idea initially. Um, I have put together some updated options. These were done using chat GBT, so bear with me. They are not perfect. They are not they do not look like they were done by an architect. Um, but they're as good as I
could do. Uh, these are the initial options that you saw here. So, this is the the blue color that kind of matches the rec center colors. This is the gray color. And then here are my Chad GBT options. Um, it did put a weird stone frame around the outside edge there. Um,
but uh otherwise, I think I think it it shows it pretty well. So, this is a slightly lighter blue color from the original. Then here's another color that's even lighter. And then we've got a Carolina blue color. Right. I threw in there for for
Jeremy. And then u again the um Bahama shutters are on the rec center. So uh we kind of use these as inspiration. And uh this is a gray that matches the stone. It's on kind of the outside banding. Uh this is this is a a darker gray that
matches the roof color. Uh Councilwoman Brandon did let me know this is her preferred option. And then this is kind of a more of a navy blue. Counciloman Brandon said this is her second option. And then kind of a a brown coffee, which
is a color that was also used on the rec center, although it really doesn't seem to kind of uh match anything that's on this building. And then in case you did like the the gray shutters, I threw in kind of a bonus option. This was not in the agenda packet, but this is what it would look
like with with the blue Bahama shutters and the gray rollup doors. So, the cost of the Bahama shutters, these would come from the build um from the general fund. So, the building fund is covering a lot of the repairs, but um these are kind of an add-on that would be in the general fund. Wayne has made it very clear he doesn't have money for
these. Um I've found ranges anywhere from about 5 to 15K or probably more like 5 to 10. Um we have to get hurricane rated shutters of course. Uh so, we will try and find the if if you want to do the PAM shutter option, we'll find the highest quality product. It's hurricane rated and is kind of
reasonably affordable and cost effective. And that's all I've got. >> Thank you, Jay. Council, open it up for discussion. >> Thank you, Jay. As I mentioned last time, this came up on for the council meeting. This is not my wheelhouse design landscaping. So, I pulled um a
few residents, I think seven residents that are going to be driving by that by that street on a normal basis, and I showed them those options. Um, all but one chose on my packet. It's Kate Seven, but I think it's council member
Brandon's favorite. It's the light medium blue or light blue doors with the gray shutters. The residents chose. So, that'll Yes, probably right. It says one on mine, not 11, but yeah, that looks like the right one.
>> So, there's a light gray, there's a silver, and then the the >> Was that second one light gray? I think that's That's the one they chose out of the choices given. That was the original packet, not what we chose today. Just what you have.
>> So that will be my choices. That's what the the president's chose. >> Council member Brandon, >> I'm coming. Hang on. Um, yeah. Thank you, Jay. I emailed Jay just so he understood in case the zoom didn't work for tonight. So it says number two on
the bottom of the slide with the blue and the gray shutters. That's my top favorite. And then the second one would be the one underneath that which in the backup technically is page nine. I still stand firm on no cold commercial gray.
Um, if we can swing it, I think ideally putting the shutters on the doors would be amazing because it makes a huge difference. And I'm very sensitive to the fact that so many residents right there are going to have to look at that building every single day. So, I think
the best we can make it look within our budget will be ideal. And that is it. >> Thanks, Mayor. Jay, can you put up the slide that had the has the rec center? Do I see that?
>> Yes. >> So, that's a like a light gray roof and blue. >> Yeah, that's the gray roof that we're we're using on this one. >> Okay. Um I would prefer to keep the two buildings consistent or get as close to that. So, the rec center and this
building. So, whatever that color scheme would be, what I would be favoring, which I think is probably >> So, this option here has a pretty similar color to the the it's the exact same roof color as the rec center. And
then the Bahama shutter would be the same as the roof color on the rec center. And then the blue doors would be pretty similar to what's on on the rec center. >> That was the that that would be my choice. >> That's clear. >> Yes. >> Okay. >> That one? >> Yes.
And that's the rec center blue. So I I I mean I don't think my opinions changed much from last time. I I don't think we should be doing different shades of blue all over the village. I think that's like stick stick with the theme if it's our building. So um and I I mean I drove
by again today just to make sure. I didn't think that blue would be too bright cuz I think that was the concern last meeting and I don't think it is. Um, so I I would opt for doing the the doors the same blue. Um, I personally don't like the shutters. I think they
look weird on overhead doors and I don't want them I don't know where like is the bottom of the shutter going to be at like below the top of the overhead door. Like I just are they going to be in the way in the future? I know there's not plans to really haul anything in and out of there, but I feel like you never
know. Especially didn't you say maybe we'd use it for storage for hurricane if we needed to put anything in there. >> Mhm. So, I I don't know. I The shutters look funny. So, I would opt to just do the same blue as the rec center and get rid of the shutters because I also said last meeting I don't want to spend more money on the building either.
>> I I will go with what the mayor is saying. I don't did not recall the conversation, but even though they're not going to we don't anticipate on a daily basis going in out of those doors, but if it's having those shutters is going to take away, you know, any functionality, if we needed to put to
utilize the full space getting in, then >> I don't believe it will. So, they're rollup doors, so they'll just go up and those will be over the door. So, I don't they they should not obstruct the the door in any way. >> And the opening like is it going to hang Are they going to hang down past the top of the opening?
>> They will hang. Yeah, they will hang down past the top of the opening, but there's no plans to to bring fire trucks in there or anything. So, I don't think there's any clearance issues with with having them that height. >> Either way, I still don't think they look good. >> Yeah, I don't want to spend more money.
So, we can find the money. I mean, if there's not going to be any, you know, operational obstruction, you know, I think it's nice to have the consistency between the two buildings that are almost next door to each other. So, I I do like the uh I'll go back to what I had said before that
as long as there's no operational obstruction or you don't anticipate there ever being an issue, but these if they had to come off, they could come off, right? >> Yeah. >> They unhinge and probably flip up like a regular Bahama shutter would or Okay. So, I would say that I'm going back to
my original comment matching the the rec center next door to it. >> Okay. Any other council discussion? >> Lori, are there any comment cards? Any public comment? >> All right. Council, is there a motion?
>> Council member Brand. Council member Brandon, just to confirm, you preferred slide number two in the bottom corner, which would be consistent with the eight of 10. >> Yes, the slide has number two on the
bottom right hand corner in the backup. It's page nine. And Jay has a screenshot of which one I'm talking about. That's my preferred top choice. Okay. >> I like I personally like the shutter. It
just helps soften the edgy commercial of that garage door. But again, I agree with Vice Mayor long as it's not obstructing any passageways in and out depending what's using it. But my understanding was we're not putting anything large like fire truck. It would be like a pickup truck maybe going in
there with some park and wreck stuff. >> Thank you, Council Member Brandon. And I move to or make a motion for the current slide that's on the screen number 11 at the bottom to approve that for the
design of the maintenance building. >> Is there a second? >> Second for discussion. I just want to confirm >> if this is one if this is the >> um >> that is that is the rec center color roof color.
I'll second. >> All in favor? >> I I >> No. >> I right on to new business. Agenda item 12, special exception use 04-25 for uh I think it's phase two of the
country club. >> Uh mayor and agenda item 12 and 13 both are going to be quiza judicial proceedings and they both relate to applications from the west country club. uh with your permission, I can do swearing in and exparte disclosures for
both agenda items. Now, at the same time, if you're going to be testifying uh to the village council on either uh agenda item 12 or 13, let me uh swear you and everybody that's already standing. Each of you swear or affirm under penalties of perjury. Your testimony to the village council will be the truth, the whole truth, and nothing
but the truth. >> Thank you. You can all have a seat. coming back to the council uh including uh uh Miss Brandon if any of you have engaged in any exparte activities uh conversations with the applicant with staff site visits consulted with third
parties uh any of those things while they are permissible you are required to disclose uh that you've done those uh on the record in order to remove the presumption that you've been prejudiced by that activity >> yes I've had a site visit spoke with members of the board at sequest a
country club and have conversations with the village staff. >> Thank you, >> Council Member Brandon. >> None for me. >> I have going back three years ago have had conversations with members of what I would call the steering committee for the country club in this project. I have
exchanged very high level nondetailed uh text messages with Mr. Herring. Uh and I have spoken with um Mr. Forest from the country club as well. not have site visit. >> Thank you. >> I have spoken to the applicant staff and
site visit. >> Thank you, mayor. Then uh with uh all of that taken care of, you can proceed uh with agenda item 12. >> Okay. >> Uh thank you, Jay H, community development director. So um as with phase one of the West Country Club, we're going to just kind of merge the
presentations together. So the both site plan and special exception presentations will go together. Um, I'm gonna let Don Hearing present first and then I will follow up with staff's presentation. >> Apologize. >> Well, thank you, Mayor and Council. My
name is Zach Sarah. I'm with Cotler and Hearing and Jupiter. I'm here on behalf of the Questa Country Club, the applicant. Um, very excited to be here tonight. This is sort of the last step in this process. been in front of you a few times now over the last few months. Starting with
the maintenance facility, then we moved to the cafe and now we're on to of course the most interesting part of this project which is the clubhouse. And this is really a legacy project for all of us. Um, you know, we're very excited about this project. And one fun fact to
know is that the clubhouse parcel, golf cart, the golf course parcel takes up 8% of the entirety of the village of the Questa. I would say that's unprecedented. I can't think of a similar situation in other municipalities. So very big deal,
significant impact to the village. So I'll start off with brief introductions. Of course, we do have uh members from the country club here, representatives Sam Forest, Jeff Ellner, we do have Rick Brandenburg on the Cotler and Hearing side, myself, Don Hearing, and Lorie
Hood. And then we do have uh members from uh the general contractor Ryan Smith from Black Diamond. So tonight in front of you, you have two applications to make a motion on. The first application is the site plan for
the clubhouse and cart barn and the second application is the special exception. Now to make a note on the special exception, this is nothing new. We just happen to be in the recreation zoning district which we did get approved previously. and any building for that matter that goes into a
recreation zoning district needs a special exception approval. So nothing nothing new with this application. And I know a lot of us have given you the history throughout some of these uh of course presentations throughout the last few months but uh the club was built in 1957 which we did mention in
the past and at that time uh the population of Tquesta was 300 residents. The club today has 290 members. So when the building was built, it was built for a different function, different operations, different capacity. So that's the reason why we're here tonight
is for a new building that improves the functionality and benefits the members in in the community. So if you're unfamiliar with the site, uh it's the golf course located on the west side of Country Club Drive. The site is 125 acres. And here you can see
the subject area under discussion tonight. So everything that we're talking about tonight is a clubhouse and cart barn only which is within the red dash line that you can see on your screen there. Now here's a view an aerial image of the existing site. You can see the building
is fairly compact. You can even see the amenities. The tennis courts to the south side of the building are very close to the building. So we want to spread that out. We're going to keep around the same square footage. there's only a 1,000 ft difference in what we're proposing tonight versus what you're seeing on your screen and improve the
circulation. Now, if you notice the uh the parking lot on this screen, we're we're utilizing angled parking spaces today. That works, that functions. Actually, you can get more parking spaces sometimes when using that, but we're under a higher standard of
development nowadays. So, we're including landscape islands, tree islands in the parking lot. And I'll show you that in a moment when I get into the site plan here. So, here's a site plan, graphic representation of our site plan. And you
can see the the main point that I want to point out to you is the breezeway that connects the cart barn and the clubhouse. We pulled these buildings apart. They're essentially the same square footage, but we pulled them apart and created a terminal vista as you drive in to that access point that you see on your screen. You can see the golf
course through the through the breezeway. We've added decorative pavers, which is not simply just aesthetic. It's also a traffic calming method. And if you notice, it's difficult to see on the screen, but we've added the decorative papers on the pedestrian crosswalks there. So, improving mobility uh was intentional.
And you notice we got rid of the angled spaces entirely. We've converted those to 90 degree spaces. We've added in uh tree islands, terminal landscape islands, and we actually ended up picking up 12 more vehicle parking spaces in addition to golf golf cart
parking spaces with this plan. And I will note that the current site doesn't meet all aspects of the village code, doesn't meet all aspects of the zoning requirements. So with this application, we've writted that wrong. for bringing the property into
compliance. So, this image is an overlay of our proposed site plan on top of the existing conditions. And if you can if you direct your attention to the bottom left hand corner of your screen where the tennis courts are, you can see our new building is on top of where the old
tennis courts were. So, this just represents us splitting the building up. We've shifted it a little bit south. We've kept the same square footage, just a thousand square foot difference and uh included the breezeway there. Now, I will say we've improved circulation uh of course with the port
cusher there decorative pavers and then we've widened the drive aisles to be code compliant. We've made all the parking spaces co- compliant. We've added in the necessary amount of ADA parking spaces as required and I'll move on to the landscape plan. So this we went through a few month uh
review process with the village and Jake and the village consultants. Um and one comment that we kept hearing on the review comments was how can we find a creative way um to enhance the buffer along Country Club Drive. This is what people are going to see. So what we've
done uh over a few different iterations was we we've added multi-tiered landscaping. So, what I mean by that is a continuous hedge row with different accent trees, flowering trees. We've preserved the oaks along Country Club Drive and added some large canopy trees
as well. So, we've we've brought in a tiered approach. And not only did we do that, but with the plant species in that buffer and the entire site, we've increased the amount of native species. So, we've increased the amount of native trees and the amount of native um ground
covers and shrubs as well. So, I'll move over to the architecture now. And of course, this is a representation of what you will see from Country Club Drive. Um, so this building was designed by Leo A Daily Architects. And if you remember over the last few
years, there's been a different a few different iterations floating around. At one point, we had parking underneath the building. The building was uh fairly tall. We have gotten rid of that entirely. So, we we're keeping the building one story. reach just over 20
ft. Uh same square footage as I mentioned and maintaining a a coastal style. I think that's really popular especially in in Tquesta. It seems like a lot of buildings utilize that style. In the back here, um if you have been to
the club in the back where it transitions into the golf course, the gathering space is fairly limited as well as the landscape. the landscape does not accent the building that well today. So, we're completely transforming that. We're reimagining that and you can see that gathering space which is the
priority in the back of the club here. So, what we're trying to do is harmonize and I say that word intentionally because in your code it says harmony for a lot of different criteria items for architecture. So, we're harmonizing the interior of the clubhouse, a gathering
space outside and then into the golf course. We're creating a transition, if you will. You can see in that gathering space here, the coastal furniture that we've added, the bar area looks very nice. Great. And the cart barn as well. So on
the other side of the breezeway connects the cart barn. This is fully consistent with the clubhouse design. coastal onetory, same square footage as the current cart barn. And this uh houses all of the golf carts for the members. Each member has a designated golf cart.
Um and it does have some ancillary facilities inside like restrooms and uh lockers for the employees and I think a caddy area as well. So if we go back for a minute a month ago to the planning commission meeting, we presented a construction parking
plan. essentially where we will house and stage all the construction equipment. Um some of the temporary facilities and trailers. We propose a different plan than you see on your screen here. We had some facilities and trailers on the offsite parking lot
across from Country Club Drive. Uh we heard uh very reasonable and great feedback from uh the adjacent resident, Mr. Osborne, at the meeting, but also continued coordination after the meeting. And I just will say to rest assured, we've moved all of those
facilities offsite. So now they're entirely on the golf course site. There's nothing happening whatsoever on the off offsite parking lot. It will simply remain as a as a parking lot. So uh to touch on the site plan criteria and the special exception
criteria for that matter, you can notice uh harmony is used three times actually in three three for three in this criteria. But um if you have any detailed questions on how we meet the criteria, I'm happy to answer those. I I I hope that I have given you the amount
of information you need to make an informed decision on this tonight. But I will say that your staff agrees that we meet all the site plan criteria and all the special exception criteria. So, um again, as I mentioned, this is a legacy project for all of us. I'm sure it's a legacy project for you all, too, to be
able to consider this tonight. Um, so again, we do have our full team here happy to answer any questions and I appreciate you for your time. Thank you. >> Thank you. >> Thank you. Jay, do you guys have your own presentation? Okay, >> so I kept mine a little bit short. I
know Zach covered a lot of it, so I'll I'll just touch on a few things here. So again, approvals needed site plan and special exception. As Zach noted, um a special exception is needed for any project in the recreation open space zoning district. So So it's not because
there's anything unique happening here. Uh here's just a quick summary to show you the difference between phase one and phase two. Um phase one, which you approved in December, is right here in green. Phase two is everything kind of on the northern end here in red. Uh as Zach noted, there's no changes proposed
to the east parking lot. Uh the project did go through our development review committee meeting which was held on October 3rd, went through three rounds of review and there are no unresolved comments. Um any items requiring additional information have been captured in the conditions of approval. Um as Zach noted, um we did work with
him pretty hard on that landscape offer on Country Club Drive. He was being very polite. We we pushed him we pushed him pretty hard. We had a kind of uncomfortable call one time. Um but I think I think we got really a nice result out of it. Uh and and again the east lot use and
limitations here as noted they've confirmed that the parking area will will not be used for activities or events and the construction staging will be taking place in the 10th hole. Um I really want to thank them for doing that. That's a very costly thing to take that hole out of commission and I'm sure they're going to have to spend a lot of
money fixing the hole after after it. But, um, again, as they've done throughout this process with making the the building one story, um, they've been really good at being sensitive to the neighborhood and so I appreciate that. I know I know the planning and zoning board had some concerns. I know I know this council had some concerns when this
came up back in December as well. So, um, hopefully hopefully we're, you know, kind of in a good place here. Um, there is a condition that the PCB made, uh, related to this, um, which you will see as I get a little further in the presentation. Uh again, as Zach kind of touched on, this is your standard criteria for
review. Harmony of buildings and surroundings, building facades, methods of harmonious design, inappropriate building styles. Um these are all things that that you know we think uh they meet and and the planning and zoning board did as well.
Uh so at the January 15th uh PCB meeting, they voted five days a year to recommend approval with the following conditions. So conditions one, two, and three are really just procedural. They're things we're putting in place just just to kind of have a a check something for the checklist when it
comes in for building permitting. Um these were also placed on phase the phase one uh which is um you know submit a construction staging plan which of course will have to be consistent with what they showed you tonight. Um an MOT just making sure that there's no traffic
issues caused on Country Club Drive and um we want to make sure that there's all all drainage issues are resolved. Of course, that's something we could do during permitting, but we just want to make it clear during during the site plan process that that's going to be needed. Uh, additionally, our consulting
engineer, David Cowan, um said that prior to the utilities permit is issued, they're going to have to provide a confirmation of water and wastewater capacity and to coordinate with the Lockxahhatchee River District. We don't um foresee any issues here, but that's just kind of something to fit there uh to be safe. Uh and then condition number
five was added by the planning and zoning board. Um, we did have a a resident who lives nearby there um speak and I believe he's also here tonight as well. Um, the PCB noted um a condition to add an 8oot closure hedge around the northern perimeter of the property and
that's where the resident abotss the the parking lot. Um, and they also wanted to be to clarify that no trailer shall be permitted in the portion of the property zoned in the R1A zoning district. So that's the east parking lot. Um Keith uh
Keith Davis and I have spoken and we we believe that we wouldn't even be able to approve that because it would be kind of a commercial use in a residential zoning district. Uh but just to be clear, it never hurts to make it a condition of approval. Um, and also council may want
to make a condition of approval um to reflect that the U construction plan that was shown in the presentation tonight is the one that's put into into place because they they've been working on that plan and it actually got to us after the agenda came out. So, the plan
that's in the agenda packet is is a little bit different than what you saw tonight. So, if if that's the plan you're comfortable with, you you might want to make that a condition of approval. And with that, I'm happy to answer any questions. Thank you, Jay. So, um, first council
will discuss agenda item 12, which is a special exception use. We'll keep our comments and conversations relevant to that, and then we'll move on to 13, the site plan modification. I'll I'll open it up for discussion for this special exception. >> Uh, thank you, mayor. Thank you, everyone, for for presenting. I know
we've heard similar uh presentations over the last few months, but I do appreciate each time taking that time to go through the history cuz each time I learn something new, so that is appreciated that you take that. Um the first question I have
on making the approval, it said no trailers. I'm guessing that's specific to a work trailer as far as where the office trailer was going to be, not a construction trailer where they just hooked up to the back of a truck. >> So, yes. So, it would be any kind of
like a portable trailer like a like a school portable basically. >> Okay. Thank you. And I just asked that because I know the country club has been uh very gracious with the neighbors, understanding, making adjustments, and I want to make sure that we we balance that. We're looking out for the
neighbors, but we're also looking out for the interest of the country club as well. Um, so one second. I look through my notes. I know that the applicant has suggested some of these um changes, but is the
applicant happy with where we're sitting right now? And I I assume so because they suggested, but I do want to make sure that is the case. >> Right. Absolutely. And thank you for your question. and we're fully committed to implementing this construction plan
if you so approve. >> And do you have any issues with any of the five conditions conditions that the P&Z uh board put up? >> No issues and we're fully committed to installing the 8ft hedge.
>> Thank you. So, I don't have any further questions, but if we do add the additional condition of the plan, I would just like to clarify that the trailers are more of a a work office trailer, not a just construction truck construction trailer.
>> Okay. Thank you, Council Member Brandon. >> Um, for special exception, I'm okay with approval. Do you want comments now for the site plan or you want me to wait? No, let's wait. >> Okay. >> Um, I have no comments on other than
thank you to the applicant, the country club, the committee that has been working for years. I met them three years ago. So, um, thank you for really listening and putting forth something that's really going to change the landscape, no pun intended, uh, of Country Club and all of Questa. So,
thank you. >> I have no comments on the special exception use. Lori, any public comment cards? I have none on 12, but possibly one on 13. >> 11. You mean we're on 11? >> Oh, I'm sorry. Nope. We're on 12. My bad.
>> Any public comment? >> And before motion is made, just to be clear that the conditions proposed are for this the site plan, not the special. >> Yeah, not the special exception. Correct. Any public comment? Nope. All right. So, is there a motion on the special exception?
Make a motion to approve special exception 04-25. >> Second. >> All in favor? >> I I Now we're moving on to discussion about for the site plan modification agenda item 13. It's number 08-25.
Uh, Council Member French, do you have anything else to add? >> No, I apologize for jumping the gun on the conditions. >> That's okay. >> No, I do not. Council member Brandon. >> Um, I actually do think we should put in the motion, whoever makes it, the TNZ
recommendation. Um, and also approving the presentation site plan that was presented tonight, not what's in our backup. And lastly, I know it's very difficult to do a project and get a lot of push
back on certain things, but I really appreciate you guys again, your professionalism and your partnership working with staff and the residents because our community is small and so that really goes a long way in Questa and that means a lot. So, I know it might have been a headache,
but again, I thank you on behalf of the people I speak to and it looks like it's going to be a great project. I have just a few clarifications that may be more for the applicant. I'm not quite sure. Um in the E slot, you we're talking about the E slot limitations. Um
the presentation your presentation um says the E slot will function solely for parking and operational purposes. Now parking will be is the is there going to be any golf cart parking? >> Could be. I just want to make sure we're unders that we're all speaking the same
language. >> For the record, Donaldson hearing and thank you for having us here. Uh and thank your staff for really a great process. The process work the way the process should to produce a great project. So we greatly appreciate it. So on the east slot there it we're
basically suggesting that the east slot is going to be utilized by club members, right? Their members or employees will be parking there all craft parking, right? construction traffic to the maximum extent possible um is going to
be on site uh or offsite if we need additional parking or within the staging areas that we that we proposed. So, it's intended to be used kind of in the same fashion that's used today for the benefit of the guests and the members. >> But there could be a a we've discussed
temporary tents with parking for golf carts >> there. There there could be that would be something that we would have to appropriately permit with your staff. But uh but yes, >> that's not part of this approval
cuz my I mean maybe my follow-up question uh Don would be um it it talked ESL will function solely for parking and operational purposes. What is operational? My concern is this is that,
you know, I know that we we're displacing all the cart parking and now there's going to do as much as you can on the on on the west side. We're coming to the east side. Um my concern is that we're going to say, well, we don't have enough space and there might be
operational purpose could be defined or interpreted as that the operational purposes could be defined as bringing the accounting department over there. Yeah. >> Like a construction trailer type thing. I we we we we can answer that that that is not the intent. I mean it we we would
like to have some flexibility. I am told that the that the golf temporary golf cart tent is actually going to be located on site not in the parking lot. Don't want to represent that there would not be golf carts parked there. That that would happen. We'll continue to use
it the way that we are. And of course there is a condition of approval where we'll be planting that hedge to provide additional screening. But we've, you know, just just going back just so that the applicant has some flexibility. We originally had pickle ball courts. We removed the pickle ball courts. We
originally were looking at doing, you know, construction uh trailers and some some office trailers that would serve our function. We've removed all of that. So, we've tried to be the best neighbor that we can be. Uh but we don't want to be so hemmed in that that your staff, if we have a need, can't give us the
reasonable use of something that's not going to adversely impact our neighbors. Uh and as it relates to the staging plan that's in your file, uh or that we presented tonight, that's the area that we're proposing. Uh certainly you we
would want, you know, your department's ability as our contractors are working flexibility to rearrange that area in which we're working. uh not to move it off site. Understood. Thank you very much. >> Um and then the the 8 foot clucia hedge,
can that be installed now and not during phase two just so it can have a chance to be a little bit more mature? Uh yes, it can be installed uh I'm not saying tomorrow but not not during during it can be it can be installed
kind of before our construction or as our construction starts as we mobilize before greater uh parking activities occur on that site. Okay. You know, I I want to be, you know, support I am supportive of this, but I also want to be sensitive to the fact that what my
concern is, and I said it, you know, the last time we we got together was my concern is that we get down to crunch time and we come back and say, well, we've got to have now we don't have room for staff. We thought we could put them over where they are up on the screen, but now we've got to put them over there. And I don't want to see any
construction trailers housing staff. That's my concern. >> And we all parking. Totally understand it. >> We understand that. And that's that's why we we moved everything out. We've got a great contractor, Black Diamond, uh, and a and a a very seasoned team that's worked very carefully to make this happen. This was not easy, as I
think Jay pointed out. Um, you know, there's a pretty big cost to it, but we did it to be a good neighbor as we have working through the entire >> understood. You have it. I don't think that's a concern of mine. >> And we, like I said, we we thank you very much. Uh, I know early early on there was a much bigger building. It was
almost two stories. read all the cards under it. You know, we've listened and listened not only to you but our members as well. And I think ultimately going to be an absolutely amazing project. I can't can't believe how long I mean it's been a while. We've taken our time. We've tried not to rush it. Uh uh
Councilman French, uh we started this before you were even here. It's been an absolute honor and pleasure to uh to work with you. And so, uh, we just thank you for all of your your input that you've been able to provide to us, not only on this project, but all projects. >> Thank you, John.
>> I I guess I understand the need for the flexibility and wanting to provide that. But planning and zoning said it can only go what's only thing I'm going to slot is R1A. That can't even that can't be that R1A does not include having a trailer housing professional staff. So
that if that was that would have to come back to council again if that was going to be needed right now. Awesome. Um well thank you. Thank you very much again to your team. >> Thank you very much council. Thank you. >> Uh first I just want to uh say thank you
for your generosity and being a good neighbor in regards to the duration of the construction. I would only wish that all the construction sites in Dquesta were so generous. They're not. And uh maybe that's something our building
department and Jay can work on on future projects. Um but thank you for your generosity there because that that doesn't happen on all our sites and we have I mean that's zon for residential, right? So potentially a homes could be built there if you sold it. like what I
mean you can't stop that if it's so I mean I'm just pointing that out because you could have a full-on construction site there and for you to just really move everything off site that's going to cost you money to repair that golf course that area. So truly thank you. That's you guys are being fantastic
neighbors. Um the parking light fixtures came up in the P and Z meeting. Um, you it's FPL's light package 100% has more aesthetically pleasing light fixtures. So, could we make that a condition of approval that you bring it back for Jay
to approve? Like, I don't think it needs to come back to council. I trust your judgment, Jay. >> Yeah, we provided a a a functional lighting program. So, uh, no problem with with your condition, but just to assure you, FPL today has what they call
their area lighting program. Uh, and so it's not just the cheap little coach lights that shine in your eyes. These are professional fixtures that are lowprofile, contemporary that fit in. And that's basically what we're using, functional fixtures that put the light
where it needs to be. Absolutely. I believe we've provided a phototric plan, but we'll we'll certainly, you know, give it to uh to to your department to review because spending the money that we're spending, we certainly want the aesthetics to be everything you expect
them to be cuz that's what our members expect. >> Okay. So, yeah, council's for that. I just make a condition of approval cuz the FPL has a whole packet of of different types of uh site lighting fixtures. So, just have them work with Jay to see if they can find something that might be, you know, just kind of
fit the aesthetics a little bit better if they're um the existing trees that are to be located. How there's a note in the plans that say at a minimum 60% survival um
that you shall ensure 60% survival of relocated plants. I assume that includes the trees. If a tree doesn't survive, do we require it to be replaced the same size, maturity? >> You uh you do within practicality. So if
it's a you know a a 30ft oak tree and of course if the to move a tree like that, if we're moving a big tree, I mean the cost is generally 7,500 $10,000 to move a tree like that. So we're going to do everything in our power. Luckily, we
have some great aromists who know how to do that kind of stuff that's on staff, you know, to ensure that it survives. But if if you had a tree, the idea is to replace it with something that is as commercially available at the largest size that you can get it. So, might not
be the exact same size, but it's you're not going to come back with a twig. That's kind of what the intent is. >> Yeah. And that's all I want to ensure doesn't happen. uh because there's always that risk, right, that plants, especially trees, don't make it after you relocate them. So, again, I don't know. I'll defer to Jay. I don't know if
that needs to be initiated approval or staff would just handle it at that time and just make sure that there's reasonably sized trees replacing those mature trees that were relocated. >> We put together a really nice landscape package that we worked out with uh with your staff. It's very nice. It's full.
It's thick. It's going to be lush. It's unique. So it's you know you know native but it's also not the same thing that you see everywhere else uh because we had a lot of input from Mr. Fazio who was great interest in in kind of the the nature in which the the course and the
landscaping uh goes. So most of the trees that are being relocated are predominantly sable palms and smaller trees that are be being relocated around and we've very very good success for it. >> Okay. Um, and then the craft parking at the
church, you're not using that anymore, correct? That's in that's noted in this application. >> The the intent is our current plan is not to use that. Uh, if that needs to happen, we certainly would work that out with your manager and and and with Jay.
Uh, but uh, at this point, we think we can accommodate it now that we've created these additional areas on site. So, if you guys end up needing that, I part of me would like that to come back to council because I I did have questions like what hours are people
going to start showing up because we're, you know, being really respectful if a neighbor is adjacent to the country club, but that parking lot, there's homes all around it, too. So, if you have people showing up early and they're loud, that can be very disruptive to the people that are in the homes right around that parking lot. So, is that
something that could come back to council so we can discuss the hours and and the traffic flow and that kind of stuff? >> I think that that's a reasonable request if we can find sort of a simplified way of bringing it back to council as opposed to, you know, a three-month
process, something that we could get to you pretty quickly, like a conceptual review type of a meeting. >> Is that something we could add as a condition approval? >> We could do it just like we we did the the first item with the station 11 today. It just kind of comes back as a standalone item.
Yeah, cuz we need to be courteous to those those neighbors, too. >> Absolutely. That process works out fine. We'd rather you be in the know and be informed. So, it works well for us as well. >> Perfect. All right. Thank you. >> Thank you, Madam Mayor. >> Thank you. >> Any other council comments or questions?
Nope. Lori, any comment cards? >> I have a comment card from Steve Osborne. Uh the presentations by the by the applicant by Jay are answering all my questions. So >> any other public comment?
>> Mr. Bradford. Oh, he had his hand up first. Then I'll call on you, Miss Watkins. >> Good evening, Thomas Bradford, 44 Chestnut Trail. Um I just want to say two things. One, I think this is a great project. it uh it's very important
particularly for the Tquesta country club community but also for the entirety of the village of Tquesta. Uh so but secondly in regard to the language that uh vice mayor Sattorii was
concerned about uh relative to the parking lot that's adjacent to East Winds Landing. I think that's the name of the subdivision. the why don't you modify the language to say words to the effect uh subject to the approval
of the village which would allow them for operational per in other words for operational per purposes that have been approved by the village. So that means that you would be avoiding potential conflicts with east
east winds landing by having language that makes an extra step occur before they actually used the lot and there's any arguments or concerns about that. If you follow my logic that's a suggestion that would fix
it in my mind. >> Thank you. >> Thank you. >> Thank you Mrs. Watkins. Good evening, Mayor and Council. Marcia and I would just like to make the request if possible or get it out there before this building is destroyed. Obviously, this is the foundation of the
village. We'd love to have photos of the current building in its existing state and then have again when it's finished. So, we'll have the history of it to add to our files. Thank you. >> Thank you. Would the applicant be willing to coordinate with our historians to document some of that?
>> Okay. Thank you. >> Any other public comment? >> Mayor, can I just get clarification? You're you made a um a comment. I won't say it was a condition, a comment about things coming back for staff approval,
not necessarily coming back to council. >> Yeah. >> And can you give me an example of one of those because I might want to make sure that my concern would be covered by that. >> So, the specific one that I requested that and that I trust Jane's judgment is the parking light fixtures. >> Okay. to go through FPL's, you know,
available offerings and maybe there's something that's a little more aesthetically pleasing cuz that comment came up in P&Z and I I agreed when I was looking at those lights. So, and the others were were come back um everything else I think was to come back
to us, right? >> I I guess my my point is and and I think maybe Zach or Don could address it. the event that we get to the east parking lot where there it you just find out that you got to have some parking some cart parking over there and we're going
to do a temporary tent or something. Uh my concern kind of with the noise and the the early staging of that, you know, I don't have a golf cart, but when I've been on one, when you put it in reverse, it beeps and it backs up and just want to make sure I know that's happened currently, but I if it we're going to
have cart parking over there, is there a way that we can minimize the noise early in the morning? So, it could be like a one-way drive-thru through the tent to pull them in and pull them out if there if we're going to ever get to that point. >> If it gets to that point, I think at this point, uh, Councilman, we've represented that that's not our intent
to do that. >> Understood. >> So, in the same vein that uh that if that required, we bring it back in the same way u that we might bring back the parking that would be offsite so that everybody would be well informed uh and
uh everything we do was right. So, at this point, I don't think we're we're looking to go uh into that direction. >> Okay. Fine. Thank you. >> Or well, maybe for we can make a condition of approval like they just have to follow our working hours, which what does it start on the weekday? 7
a.m. >> 8 a.m. >> 8 on the week. On the weekday, it's 8 a.m. >> Well, if it's a code requirement, you don't have to make it a condition of approval. It's auto. Well, there was a portlet >> truck literally beeping its alarm at
5:00 a.m. in the country club this morning. I heard about it. So, part of me thinks we do need to make that very clear because I I mean, those guys show up before 7:00 a.m. I know that. So, >> understand. So maybe maybe it doesn't have to come
back, but if you you know if you if they need to put something in the east parking lot or they do decide to do the church parking lot that you work with staff on appropriate plan and we do have to highly dictate the working hours need to be in
compliance with our hours in our code. I'm telling you, it doesn't happen around around here. And I know that they those job sites aren't related. >> Yes. >> Especially on a larger job like this. So, is that reasonable to make again leave the staff and make sure those
hours are are dictated. And >> I do have to disagree a little. I think we're overstepping on this project and that the codes already set to regulate that and that I don't want to put all these additional stipulations and conditions on the country club for that issue. Um, I think it's a townwide
code or uh, yeah, code already and I don't want to just keep adding on to their conditions. I think we're overstepping a little bit at this point on this project. It's just my opinion. >> I think that >> I don't just I mean I I made it very clear when I started speaking that how
generous you guys have been with your concessions. Like we I've not seen this in any project in the village. So, since I've been on planning and zoning and council, which is quite some time now. So, I don't disagree with you. That's why I that's why I kind of pulled back a little bit like why don't you just
follow the code, make sure staff knows the plan for either of those lots, make sure they know what the hours are and that we're enforcing them is all. So like basically just and you know I think again if we're if we're being so
respective to the residents by the country club if that church lot starts getting used I think we owe those residents the same courtesy at that point like we're just moving a problem over there now so it's someone else's problem but again make it a condition of cruel but that it just goes to staff and
we follow like the work hours and stuff nothing like super restrictive >> okay >> cuz then it holds it up from it having to come to council again because we know I mean we're not going to call a special meeting for that. Right. So, >> right. And I think if I understand this properly, if they did add a tent or go to the church for for parking or
additional uses, they're going to have to come back to staff or counsel anyway. They can't just throw up a tent and and and we were already going to approve that before or going in that direction. Um I just don't well I did say I don't want to keep adding all these conditions. I'm trying to make a list now.
>> I agree. >> Now I'm a little a little lost on conditions. Well, it wouldn't would it wouldn't have to come back to council. Would it would anything have to come back to us? >> They would not have to come back >> to do any of these things unless you make it a condition of approval, >> which I'm saying not to. >> Okay.
>> Just I trust our staff. You guys do a good job. You've worked with them for many years now. So, I think you can continue working together down the road if if need be. So, what I'm hearing is the parking light, the condition of approvals that were presented already by
Jay, add the parking light fixtures to work with staff. Um, and then add that if they park in the church parking lot, they just come to staff to deal with that those logistics. And then did we need anything else for the east parking
lot or no? I mean, it would just be the same thing to deal with staff. >> Yeah. And I think the PZB condition kind of covers it that says no no trailers are permitted. >> Agree.
>> I just want to summarize the conditions listed. So, we have the five uh conditions from PNZ. We have the parking lot fixtures. We have the current construction plan that was presented to us this evening. And >> did you have the church parking lot use
of the church parking lot? >> Yeah, they would just need to coordinate with staff on a you know logistics plan and >> okay >> confirm the hours of >> those operations. >> Can I get a clarification on one thing? Would council be okay with staff
approving the covered cart area on the east parking lot? I know there's So the condition says no trailers, but if they came back and said, "We don't have room to park all the carts on the 10th hole. We need to park a few of them over in the east
parking lot." Is is council okay with staff approving that? >> I am. >> Just my concern is, you know, it's placed properly. Um, you know, maybe rely on staff for that, but if there's any noise and, you know, beeping and
things that that you that you would maybe you don't hear at the country club because it's a cart bar. Maybe that's the wrong word. Uh, I just want to make sure that we're not imposing any new sound. And, you know, that's not construction work, but that is still noise that's being generated
that perhaps has not been generated on the west side of the road. >> Sure. And if we're they're backing out carts at 6:30 in the morning, I don't want to I hope I don't don't want to have people calling and saying, "I can hear beeps that I've never heard before because we moved that over here." And that's an R1A zoning. And why are we allowing this when it's a parking lot
and it's a whole another issue. So >> I'd like the suggestion of having like one way in, one way out. So they're not backing up. You're spot on. We'll try if they do that, we will we will try and make that happen. >> I will I trust Mr. Hering, Zach, the committee, and you Jay. So thank you.
>> Thank you. Council member Brandon, do you have anything else to add? Sorry, I don't see you on the screen if I momentarily forgot you're there. >> N I'm listening. Nope. I'm good with everything that's being proposed. >> Which one is wrong? >> Is there something you guys need to >> No,
>> you're okay. Well, I heard what's wrong. I'm like, okay. All right. So, we're good. They're talking about something else. Uh, all right. So, do you does someone want to make a motion? >> Sure. I have a list, but I do want to confirm the applicant is agreeable with these conditions that we
spoke about just currently that we listed. >> Yes, the applicants in agreement. >> Thank you. >> Okay. Okay. I make a motion to approve uh site plan modification 08-25 for Questa Country Club with the uh
conditions provided by the PNZ board with additional conditions of the parking light fixtures approved by staff, the current construction plan that we received this evening. Uh, and if there's any future use of church
parking lot that is coordinated with council and staff may approve golf cart storage usage on the east parking lot. >> I just want to make a correction. I think for the church parking it doesn't need to go to council. You said coordinate a council. >> Yes, I did. I apologize. I have staff
written right here. Let me remake the whole motion. Make it clear. >> Oh, sure. Yeah. >> I correct. Make a motion to approve site plan modification 08-25 to Quester Country Club with the conditions
approved and suggested by the PNZ board. Five conditions listed with additional parking light fixtures approved by staff. The current construction plan that was presented this evening if future use of the church parking lot um to coordinate with staff and staff may
approve golf cart store usage on the east parking lot. That's acceptable. >> Would you consider including the I know while the applicant agreed to do the Clusia hedge now as long as we're in agreement with
>> that is with the starting disruption. >> Understood. Okay. >> Leave it up. >> Leave it up. >> Second. >> Second. >> All in favor? >> I >> I. Council member Brandon >> I.
>> Congratulations. This is a long time coming. I am super excited to see this project happen. >> Thank you all. >> Thank you very much. It It's been a been a great process. Your entire staff, building department, everyone has been wonderful. We appreciate it and uh look
forward to the next year or so while we're building this building and we'll certainly keep your staff fully informed of our progress. Great. >> So, thank you very much. >> Congrats. >> Thank you all. Thank you. Moving on, agenda item 14, ordinance number 01-26.
First reading of an amendment to our pension trust fund. >> Good evening, mayor, vice mayor, council, Mr. French. I've enjoyed our time together and I respect you and you will be missed. >> Thank you. >> Before we have the uh explanation, I
just need to read the title into the record. This is ordinance 0126 ordinance of the village council village quest Florida amending code of ordinances of chapter 2 administration section 2-61 pension trust funds exhibit A general employee pension trust fund section 24
military service prior to employment expanding enrollment opportunity for participation in the purchase of this credit providing each and every other section subsection chapter 2 shall remain in full force and effect as previously adopted providing conflability clause authority to codify effective date and further purposes thank you
>> thank you All right. Um, Mr. Allen was approached by a former board member of the general employee pension plan and we had a meeting with him. He asked uh for us to consider including veterans uh
time up to 5 years for uh purchase by any veterans that are in our thing. It's a one-time uh choice. you and the uh the employee will have to pay for the actuarial study and that's magicians
working on that. They will pay for the study and then they will pay for their their time that they're buying back and so it's a good thing I think and I recommend we move forward.
>> Thank you Jeff. Council any comments or questions? >> A few questions. Thank you Jeff for presenting this. First question I have just being having haven't been in this seat before and I couldn't find the answer on here is when the person buys back the time are they paying their
current salary or back from when they began employment with the village. >> It's going to be the actuarial value of the their time. So their highest five years earning will be calculated five years. it's five years earnings will be
calculated by the actuary. So they'll look at that. They'll get that the last 60 months worth and they'll use that as their their amount they buy back. >> Understood. Because usually when you if you buy back in the beginning of the career, it's a it's a much cheaper than
buying back towards the end of your career. >> Yes, that's true. And so is that P is that calculated back from day one like they applied day one for that credit or is applied today? >> It applies today. >> Understood. Uh another suggestion I
would suggest that the pension board absorb the cost of actal study at least one time for the employee. Sometimes employees may have more than one acro study, but I'd suggest that they uh absorb just that one time cost of that
study. >> I was just trying to limit cost to the village >> is why I said they should pay for that. >> Understood. And I appreciate that. And this is for military only, right? Not any other service. If it was a police or firefighter that had prior service,
>> military. >> Understood. And um the other question is well no that's all my questions. Thank you. >> Okay. >> Council member Brandon >> I fully support. >> Um to piggyback on on Jason's question
when we've had an actuarial on the um public safety officers pension board. I believe we had some opportunities there. did who paid for the actuarial study because weren't weren't they able to do the same thing? I I was on that board for a brief period
of time. I don't recall. I just want to be consistent if we did it in one pension plan. I want to make sure that we're applying the cost of that. I >> I am certain on the police pension plan that that's there and I'd have to go back and read the fire pension, but there is something with the fire pension
plan to get their uh veterans time in. >> I just want to make sure that we're consistent. If we charged one pension plan, the individuals that were trying to buy back time, if we ever did that, that we're applying it. >> I don't know that any has happened. I'm just all about Okay. Trying to save money.
>> Yeah. >> You know what the cost of the actuarial study for something like that? >> Maybe about $3,000 I think >> for the individual. >> Yeah. Okay. >> I don't have any comments. It's pretty
self-explanatory. Thank you. Lori, any any public comment? >> Oh, okay. >> Is there a motion? Make a motion to approve the ordinance 0126 with the
addition that the village absorb a one time actuarial cost estimation for the >> regarding this particular item though right >> well yeah I guess how's that going to >> just for the military
>> just for military I mean >> just want to make sure >> just for this item right >> yes is >> well we don't have sorry enough discussion the vice mayor brought up
from his experience on the pension board is there is there another situation where um we don't really have another situation where people will be able to buy buy back the years do we right now >> yeah no it's in the police and the fire
>> there's an opportunity in all the pension plans to do do this >> for this for the military. >> Correct. >> Yeah. >> Yes. Fire police have it in their plans right now. And actually general does as well, but this expands it a little bit
and it opens the opportunity. It's a very narrow window right now. This kind of opens the window a little further, makes it a little easier. >> And and I suggest that just as X-ray cost, they're uncontrolled by the employee. Um they're also uncontrolled
by the village. It's a significant cost uh to the employee, but I will say that's pretty standard around municipalities to cover the one time. Not saying that we have to do what other municipalities do, but just in my experience, that's a standard procedure.
>> I thank you. um for legal counsel on the language where they have the ability to to buy back for military in both the pension plans is currently do we have any language in there to does it say that the the participant will pay for that. So are we changing what is the
language that is currently there? >> I'd have to go back and look. I I I remember that both pension plans have this opportunity. They're not verbatim identical police and fire. And I don't I don't recall, but I I can let you know.
>> Yeah. Because what we did in in for police and fire, correct, I think we had some people that were able to it wasn't military, but it was prior years of service. Did that require an actual study? >> I'm sure it did. It would it would have to. >> Yes.
>> And And in that case, did who paid for that? >> Because we just did it within the last year or two. Yeah, it was recent. >> Yeah. >> Who paid for that actual? >> I believe that the uh the pension >> the pension >> the village paid >> which is the village. Yes.
>> Okay. Okay. I just want to make sure we're being consistent. >> That's what I was looking at. Yeah. As long as it's consistent. >> That was not military service. That was prior fire service when they were interning here. So that's a little bit different. But yes.
>> Well, we just did one for the police, too. I was thinking the police one. >> Yeah. Did they have to pay for the study or did we >> I don't know of anyone taking advantage of that yet. >> Thought we approve that for the chief or the assistant chief in the police
department to buy additional time. >> I forget the condition. >> The village paid for that. >> Pay for that. >> Yeah. >> Okay. >> Okay. >> So, let us this is first reading. Let us confirm all that and we'll make sure in the second reading we have all the answers for you. Okay. >> That'll that'll be suffice. So you can
make that motion obviously in the second reading if you want to change your mind back because it's significant cost or >> whichever way you want to go, but we'll just confirm it all before second reading. >> Okay. Thank you. >> I'll second the motion is made. >> All in favor? >> I >> I
>> I thank you. Thank you, Jim. >> Okay. Again, agenda item 15 was moved for tonight. So on to 16. Consider approval of Kim and Creed piggyback agreement for scattera conversion. >> Good evening, m Good evening, mayor,
vice mayor, and council. Um Allison Berg, utilities director. Um before you tonight is uh a piggyback agreement and proposal for your consideration and approval um for our SCADA conversion um technical services to complete that conversion for a total not to exceed
$29,45548. Um, that total does include $25,000 of contingency in case there is something that comes up or equipment that does need to be purchased to complete that conversion. Um, our SCADA, which is our supervisory control and data acquisition system, is basically
like the brain of our plant. So, it shoots signals out to the different control components throughout the plant. It tells it what to do to maintain certain levels, certain production. Um, and then the equipment does it. If something's wrong, the equipment sends a signal back to the SCADA system, help
me, um, something's wrong. So, it's very, very important to what we do. Without it, we couldn't do what we do. Um, our current SKA system is a, um, it's called Wonderware. It's very old. It has not been upgraded in a while. We have had in the past year issues with
the Windows operating system, our SCADA operating system, and then a system called Win 911, which is the system that calls out to our operators when no one is at the plant to let them know that there's an issue at the plant, they need to come in. Um, so all of these things have to talk to each other. There were issues with the compatibility with
different versions of the systems com uh talking to each other. So the IT department has been working over the past year to kind of band-aid the system um to get us to the finish line of doing this conversion. This conversion was originally included in the water treatment plant upgrades which was
designed back in about uh started design in 2019 and then I think finished initial design in 2021. That project was um kind of put on the shelf because it was slated for SRF funding. Um so they started the process of getting the SRF funding. However, the
SCADA conversion of this project was not included for SRF funding. It was just part of the project to get a better price to do the conversion. Um, due to the time that has lapsed since then, our SKA system is kind of limping along. Um, and we have had issues. So, we have had
to spend some money and some additional time trying to work on that. Um, and it's really important that we do this conversion um, and get it done and do it the right way. Um so in in the rebidding of the water treatment plant upgrades and now the redesign we decided to begin looking elsewhere to complete this
conversion um our recent CCNA that went out we selected McKim and Cree they have a very good controls division um they are have completed and are currently completing other SCADA conversions at other utilities um and have been doing those successfully um we have been
working with them and they have just been awesome so far even getting this proposal in a timely manner Um so uh the proposal includes that complete conversion. There will be downtimes associated with this work. Um and they are aware of the need to stay online and do as much as possible to
ensure the operational continuity. Um but they uh have a good plan going forward. They know what our needs are. They have gotten copies of our current system so they're aware of what they are getting into. Um, and I just want to make sure that it's clear to you that with this proposal,
there still will be costs down the road to um, replace PLC components, which are program logic control. Um, so there's equipment purchases that will be made down the road. Um, and then there will be also costs associated with programming the equipment that's added with the water treatment plant upgrades,
but McKim will still do that outside of the water treatment plant upgrades actual contract project. um deciding to take this out of that overall project one gets it done faster which it needs to be done now. Um and then it also reduces the cost and complexity of the
water treatment plant upgrades project. This work would have been subcontracted. There would have been markups associated with that work. So we are saving in the markups. It also allows us to have a consultant complete that work that will stay on because they part of our CCNA and will stay on and help us with any
type of programming down the road. So, it helps ensure that we're not increasing costs doing due to somebody else having to become familiar with our process or our plan. Um, but there will be I just want you to be aware that there will be other costs um associated with some programming down the road. So, you will see some of
those. This is just specific to the conversion of the current system to our new software. And with that, I will take any questions. >> Thank you, Council. >> No questions. So, thank you for claring that clarifying that at the end. This is the first cost. It'll be future cost.
Thank you. >> Oh, Council Member Brandon, >> no question. >> Uh, no questions other than, um, if I read this correctly, we're saving about4 or $50,000 by kind of going direct. >> Yes. Right now, it's it's a little bit difficult to know exactly how much we're
going to be saving. Um, just because the original cost estimate for the water treatment plant upgrades was done back in I think the most recent cost estimate we have was 2024. So, obviously things have escalated a little bit in price. Um, and the way that the cost estimate was broken down for that project, there
was a lump sum for the conversion, but there was also programming scattered throughout some of the other line items. So, I don't know an exact cost for just this work. Um, but we will once we get a new updated cost through the water treatment plant upgrades, we'll have a better idea of what the cost savings is, as well as when we get the bids from the
water treatment plant upgrades, we'll definitely know. >> Thank you. Um, did you recommend other vendors for the service or just this payback? >> Um, we originally approached McKim and Cree just because um, we've been working with them and talking to them about all
of the issues that we have been having. We've been looking at using them for some other um, smaller projects that we have going on as well. Um, we were very comfortable with the way that they spoke to us, the way that they communicated, especially to our operators. This is a very sensitive system to our operations.
So any consultant or anyone coming in and doing this type of work, it you have to have a lot of security and safety and trust in whoever's doing it, they felt the security in that. So um in the essence of time, we asked them if they had a piggyback. They currently were doing two or three conversions. So they
did have this contract that we could piggyback that was um uh it was publicly bid because we didn't want to just go with our CCNA. We could have just said this was under a CCNA and just did an agree with agreement with them, but it doesn't really fall under an engineering
type of work. It's more technical services and programming, so it's not really engineering. Um, so we decided to go the piggyback route. We did not um look for any other agreements or anything like that. >> Okay. And um my next comment and request
I want to assure you it's no reflection on the job you're doing because you're doing amazing. I mean, just her update, you know, standing report, it's insane how much you have going on. So, you're doing a great job. But, you know, there's so many contracts that council
approves. I mean, I think half our agenda every month is for the water utility department. And since I've been on council, we've had three different directors for the utilities department. And naturally with a change of leadership, you might pivot on things,
which I think is totally reasonable and understandable, but it's getting hard sometimes to really track these projects and the dollars spent, especially when they're ones that have been revisited multiple times or there's multiple
contracts on the same, you know, piece of equipment or project. So, you know, and the way that this memo was written, it's just one that was like a four-page memo. It was really lengthy, which is fantastic. I love the detail. It's so informative, but it really reads that
there's a sense of urgency and that our system's at risk. So, that puts council in a very difficult position up here to ask questions, delay it. It's like, you know, providing clean, reliable water is one of the most important things we do,
right? So, I don't know if going forward just for checks and balances and so council can do our due diligence and making sure we're tracking them because again, I mean, some of these things predate both um both of them. Do you have like a master contract list or
something that you could provide that kind of outlines it a little bit better so I kind of understand? Okay, well, we pivot on here and we spent did this contract here, now we're doing this. Cuz I think that would help me like make more confident decisions and not feel so
under pressure that, oh, this is urgent. Our water system's at risk. Like, of course, we need to approve this. So, again, this is not a reflection on you're doing amazing. Um, and I I do like a lot of things that you're pivoting on, but going forward, especially with the volume of stuff we see, I think we just need like some kind
of spreadsheet or or master track contract tracking system, which maybe you have already. Do you want to comment? So, we don't we kind of have one and kind of don't have one. So, if it's project specific, we do not have a a spreadsheet yet. Um, with this new 2020 or FY25 CCNA, we are starting to
track all of our work authorizations specific to engineering firms. I do plan to implement a system to track the cost associated with a whole project especially the SRF funded projects I believe are the ones that we see more costs over a longer time just because it takes a while to get that funding and
then obviously from that time period and I think it's the most evident in this project things have changed one of the largest changes to this project other than the reduction in scope is the controls when it was designed 5 6 years ago those control components were still
relevant and now they're not. It's hard to get them and so now we're having to pivot just because of the time. It has nothing to do with anyone's decisions or anything. Um but uh I can try to figure out all the costs that we have spent on this and get you a summary. This is
probably the most unique project. project water treatment plant upgrades is probably the most unique contract or the most unique project just because it has been a while since it was originally designed and then I know we went through redesigns under previous leadership when leadership changed over and now we're
going through a couple redesigns now so I can try to get all of that summarized and give you that data. Um I don't currently have it right now. We are working towards implementing a system to track that though. I don't want anything to think overkill because I know you're so busy, but like for example on this one too, it says it doesn't include any
equipment or hardware that might be purchased. So again, that would be a good example like when it comes back just have some of that history. >> Um cuz yeah, there's so much and the the back women from the consent, right? I had gotten my questions answered
beforehand, but that's a good one. I was like, well, we I know we budgeted for this, but this is going to eat up a good portion and that construction project could probably cost a lot more than what's left over. So, like that would have been something good to note there just so we kind of can see that path
because um yeah, it's just feel like I feel under pressure sometimes to approve these and there's just so much going on. So, sorry that was long. Um, again, don't make it overkill because you're so busy, but something in a simple form that could help us be really confident in our decisions and and the flow of
money. >> That was a good point. Thank you. >> Sorry, it was lengthy. I just >> Thank you. All right. Any uh comment cards? No. Any public comment? Is there a motion? >> Motion to approve. >> Second.
>> All in favor? >> I >> I. Agenda item 17, consider approval of SAK construction for stormwater pipeline. >> Good evening, mayor, vice mayor, council. Allison Berg, utilities director. Uh the proposal before you
this evening is for our annual storm water pipelining for a total not to exceed $95,769. Um every year we budget roughly $100,000 for our storm water pipelining. Um, pipelining is the most cost-effective way to prolong the useful life of our
storm water infrastructure. Um, the locations that are included in the memo are planned pipe replacements. I do want to note that when we were initially reaching out to get prices for this project, there were two other locations that um were 42in pipes. Both of them
were roughly $100,000 each to line. So those uh we decided to remove those from this project this year, but we'll be looking at doing those in coming fiscal years. Um the project also in conjunction with the pipelining includes the storm water pond inlet and outlet inspections and cleaning. Um as you can
see, we did get three different prices for this work and um I believe we are trying to complete this work prior to rainy season when it would be more difficult to complete the CIPs. >> Thank you. Council, any comments or questions?
>> No, thanks. >> Council member Brandon, >> no questions. >> Where is 4805 to Quest Drive? Where is that? >> Looking that up. >> If we can pull up a map or something. I am very bad at directions, so I don't
know. >> So, it looks like it's west of the bridge. >> What is it on Pine Hill? Pine Tree Quest Drive. I see where it is. I see the map now. Okay. >> Okay. >> I didn't realize we had four digits on
device. >> All right. Thank you. >> Okay. I have no comment. Any public comment cards? Any public comment? Is there a motion? >> So moved. Second. >> All in favor? >> I >> I >> I. >> Thank you, Allison. >> Thank you.
>> All right. Moving on to our last agenda. Item 18. Council consideration and direction on filing village council seat one. And it said Lori or Keith who's gonna present on this. >> Uh be happy to
>> I think Lory's name's on. >> So as I'm sure everybody's aware at this point, we had uh a qualified candidate for um the seat council member French is is uh vacating at the end of his term.
that person moved out of the village and is no longer uh eligible to serve. So, uh the the net result is you will have a vacancy um when you reorganize and
uh the charter and the code provide uh some instruction on what to do in that situation. Basically, the council will appoint someone to fill the vacancy up until the next general election, at
which time someone can qualify to run for the remainder of that 2-year term. So, that's where we are right now. This, I guess, is a heads up that that's coming that you're
going to be faced with filling that vacancy. um once we reorganize and and there actually is an empty chair there. >> Okay. Thank you. All right. Council, open up for discussion. >> Uh yeah, it's an interesting change of
events. Um I do think that five people up here uh matters and is the right way to to continue on uh for this council. I have spoke to to my wife which we already had many plans and I've already
made some March vacation plans. um that if the council decides to fill a position and wishes to have me fill that for a year um that I would serve. If the council does not wish to have me for that year, that's not offended in any manner whatsoever.
But I do think the consistency and the history of having people up here who have um are already ready to go make decision and have a base is the best method and having the five people up here is the best method. So I would vote for
filling the position in the March meeting. >> Council member Brandon and I what when Tom Bradford would that be an application process? >> Uh I believe so.
>> So you open it up >> even for for Mr. French. If if um uh he he wants to continue to serve for that this period, you'll still have to submit a formal
the code talks about criteria for selecting an appointed council member. One of the criteria is submit a resume and letter of interest to the clerk pursuant to any deadline for submission that has been advertised by the village. So that is one of the criteria that
we'll have to have it. Um so >> okay, Council Member Brandon. >> All right, perfect. So that answered two of my questions. Um thank you, Keith. Obviously, I'm in favor of following the
process that we have to go through. Thank you, Mr. French, for explaining um and being upfront with us. I personally don't know why you didn't choose to rerun for your seat. So, I wasn't going to just blatantly ask you to stay, but again, our process from what I'm being
told is we need to open up for applications and if you felt you would want to apply to fill that seat for one more year, you know, I say go for it. Um, but as far as me, I want to make sure we follow our process for
transparency reasons and fairness. I of the same opinion as council member Brandon um that I would love to see Jason apply as an applicant, but I think opening it up to the the residents um to
that meet the criteria I think is important as well. Um I think uh so I would be supportive of that. I'd like to maybe put a twoe time limit on or something. So if you wanted to try to talk to these individuals prior to if that's appropriate. I don't know if there's a timeline for submitting the
applications or the resume. >> So this process really belongs to the council. I I mean strictly speaking the way that that the code section reads that I read submit a resume uh pursuant to any deadline that has been advertised
by the village. So how you advertise, what you advertise is is completely your decision. It it can be as as lengthy or as abbreviated as you feel is appropriate.
>> Well, I think um I think opening up thank you to your family again. It's like thank you at the beginning. >> It's a commitment. So I know you know you every time I it's family decision, right? like I always tell every term I've talked to the family, you guys want to do we want to do this for another two
years? So, so again, thank you to them. Um, but I do think as well like opening up our application that we kind and having that actual process play out at March, it makes it more of a resident decision. I know that on the charter cuz
I think before, wasn't it if it was like within six months or something, it would call a special election. >> Yes. before the charter review happened. Yes, you had a a very uh uh detailed process depending on when the vacancy occurred. It could either not be filled
at all or filled by appointment or filled by special election depending on right if it was like within so many months before the next municipal elections year. Correct. That all changed with the charter review. So the residents voted to, you know, put that on council, but I still think it's
appropriate to have that just transparency and let the residents be involved in that process. So it's really they're part of the decision, not just, you know, not just the five of us, but it does save us a lot of money and hassle with the special election. So I think that was a good change, right?
Which I think didn't you say that the or Jeremy, didn't you say that they're not really doing special elections anymore or we could be turned down? like it wasn't necessarily um a guarantee that we would even get a special election too. So >> um so I I mean at a minimum
we would the deadline would have to be the cut off when the agenda council agenda draft is due which is usually like a week before the meeting. When's our next meeting? March 12th. >> Yes. The election's on the 10th. >> So like when would you when because
those will be part of the agenda backup. Would you need those second deadline? >> So that's two just over two weeks. I think >> I completely agree all the comments and the application should be out there transparent to the residents. Uh I do
want to put a little note in there in that because of uh completing my uh tenure. I'm basically gone all almost all of March. Um, so unless it was a a virtual call-in interview, you know, if
I had to be somewhere, I most likely would not be able to make it mid-March. Just for a note. >> Well, we know you. I DON'T KNOW. >> YOU HAVE YOU HAVE A ONE UP there coming before us to interview. Um, so I
guess that would be put out put out the application process until the 2nd as a deadline and then we would yeah we would just see it in our agenda backup at that point. And I'm assuming the advertisements are normal social media, the Friday news blast. Um, anything else
additional? I can't remember what we did last time. >> Yeah, we just look at what we did last time, but all those were applicable. I think >> Lori will have that. I'm sure. So, >> all right. And the app, what application are we using? Did we use Did we just use a PNZ? I
can't remember what we used last time. >> Committee their generic committee application that we did. >> Yeah, we have an application online that we that we do when we do the committees and it I mean let's change it to village council. I mean, unless there's anything
specific that you guys want on there, any questions or, you know, any of that, we can add questions if there's something specific you want, but it's typically it's pretty generic for the most part. >> I have a legal question. >> Yeah, it's the same application Lori's
telling me. So, >> yes, Council Member Brandon, >> for someone to be appointed, do they have to be a resident for at least one year? Like when you qualified to be a candidate? >> That is correct. Okay, thank you. >> Yeah, it's all all the criteria are the
same. Um, so is a cover letter and resume required or or maybe a letter explaining why they want to do that? I mean, I feel like we cuz I don't know that we got that last time. Um, >> I don't recall. >> I don't recall. >> It says resume and letter of interest.
>> Yeah, I think item number three tells >> that's not part of the application though. That criteria is not an application. >> Lori can help. She's she's done this before. Looks like Lori weigh in on it. >> Yeah,
>> it was not a requirement the last time because we had to try to review after that. So, um the criteria now is that you must submit a resume and letter of interest. So, that would go along with the applicant. >> Yeah. And you may not recall, but we we
so we did the charter review and the charter revisions were adopted and in the charter it said that the criteria would be set by resol by ordinance and then we went to look in the code and realized there were no criteria in the
code. So this these criteria actually got adopted after the charter was was approved some some period of time after the charter amendments happened. We went in and said there are no criteria by ordinance. So so then we came back to
you and we and we offered these and they were codified. >> Okay. So that's why we didn't have that the first time. So it'll be very clear that they have to >> submit the stuff for number three. I will include that in the application. >> Okay. >> Does anyone want anything else added or
are you good? >> I'm comfortable with >> what's up there. >> Council member Brandon, you're good. >> I am good. >> Okay. Any public comment cards? >> Yes. Marshia Nielson. >> Marsha. >> I must be clairvoyant because I
anticipate this. So I wrote it down. Um it would seem the most expedient action by the council to accept council member French's office to extend his tenure for a year. This would ensure continuality continually and experience and as such I
have no objection. However, I would caution the council not to succumb to what I'll call the Joe Caprada syndrome. Mr. Caprada spent 16 years on the council. Incumbents have an advantage during an election. It's uncomfortable
to challenge a sitting council member. Open seats tend to bring out candidates that would not otherwise be incentive to participate. This may well be the case in this situation. A resident or perhaps residents may well apply for an open seat for a year as it would mean they
would not have to launch a campaign or challenge an incumbent. Also, this would give Mr. French an advantage of one vote for he would vote for himself. So something to think about. >> Thank you, Marca. >> Thank you. Any other public comment? >> No. And I think I know I do remember
from when we did this last time that you know there were people that were very clear that they didn't want to do it. They just wanted to help. And I you know that could is that a question we could ask or is that not permissible? >> Is what the question? >> Like is are you is your intent just to
help for the year or do you intend to continue or is that not permissible? Oh, so for for the appointment process if they intend to run uh at the next general election for the rest of the term, I think you can ask
the question that there's a certain there there is something to be said for continuity uh especially when you're talking about a period of a few months and then you know not years and years and years but in this case you're talking about a 2-year term that you're
basically cutting in half. Um and and continuity might be something that you want to consider when you're making that appointment. >> Yeah. And I do I mean I remember we had that discussion last time before Mr. Bradford came on about like cuz that was
a shorter that was like 4 months or something. You probably but so it you know and that was a concern I remember when we were when we were reviewing the applicants but I will say we only have one person file for the seat and that was like very close to the
the cut off for qualifying too. So, you know, at the same time, is anyone really, you know, going to file to run to begin with when we had an open seat and there was no you, you would have thought there'd be multiple people, you know, applying to run for that se and that didn't happen. So,
>> we have a huge residence academy now. So, >> you know, maybe a new pool. >> I can tell you that I I do not have an intent in running. uh conditions always change but I think you've seen from my current standing that I do not have an intent but I I would like to see the
village continue on the path that it is and actually I think that you know as I think about this through your discussion you would you would want to avoid this scenario where your appointee did not run and nobody else ran then you have
another vacancy that you have to get through another appointment process and anotherction which is probably something you would not want to to have to do. So that again that continuity can be an important factor in in this situation.
>> Yeah. Okay. So I guess the we would have to make a formal motion on the direction this one. >> Yeah. Um like to make a motion that we advertise the position of council for for the one-year per the code I should
say. um that it include the criteria that we're looking at on the board that's in the backup. >> May I ask the clerk a question? Is the next general election going to be the November 2026 election?
>> I believe it will be, but it would be up to the supervisor add to that. >> Okay. So, we'll need we need to uh I guess speak to the supervisor of elections office and explain where we
are and see if we were able to get on that ballot. >> Sorry. So, we were all assuming one year till November. >> I was just >> good catch, Kate. >> Yeah, >> that's a good tidbit of information to know. >> Do they do I don't even know they even entertain municipal elections if they
would accept it generally. Well, if she won't, then it would be the March 2027, >> but we would ask. Yeah. So, potential for November, but if not, definitely. >> But that was a big I remember and I'm sure that Miss Neielsson will remember that was a big topic of discussion
during the charter review committee meetings about when this vacancy appointment would end. And that next general election did not necessarily have to be the next municipal election. It could be the next November election. So,
>> good point. So, we we'll find out pretty fast, >> but as the clerk indicates that, you know, the supervisor of elections has control over over that beach county. So, we need to confer with that office. >> If it's not available, then it's not available.
>> Okay. Sorry, your motion got shut off. >> It's okay. Make a motion. >> That's a really important tip. take a motion that we um advertise for the the position of council >> um with the criteria that reflected in the backup
>> that the clerk will determine the actual date of the next election if it's one year or if it would be a general election in November of 20 26 >> the application should all be submitted by March 2nd.
>> Right. Is there a second? Second. >> All in favor? >> I >> I >> I >> Any other matters? Anything else to discuss tonight? Council. >> Um, thank you, Mayor. >> Council member Brandon. >> No, ma'am. >> Uh, I just want to say again to Jason,
uh, thank you. Um, I've learned a lot from you. I love the way you approach things and I've learned a lot. So, I think every day that we can say we learn something, it's a productive day and I've had many of those days up here. So, thank you again. >> Thank you, Vice Mayor. I have nothing else to add.
>> Thank you, ma'am. >> That motion to adjurnn. >> So moved. >> Second. >> All in favor? I >> I Yes. >> Oh, that's right. You got to be still.