about This should send me a message. I bought this for you. That's good. You have the Zoom number just to call. Hey Lori. You hear us,
Laura? You hear us? Oh, I hear you. You hear us? >> Oh, you hear the You hear the fishing rods? Yeah, I can hear you. and Jason. >> Jason, you still with us? >> Yes, sir. Loud and clear. I I do see
Lorie's uh Lori Mc Williams, her signal is not full strength the whole time. It's kind of varying. Just a heads up. I don't know how you guys hear me. Okay. >> All right. Good evening everyone. I'd like to call tonight's meeting
July 22nd, 202. >> Mayor Young >> here. >> Vice Mayor Sory >> here. >> Council member Brandon >> here via Zoom. >> Council member Painter >> here. >> Council member French
>> here via Zoom. [Music] I am >> all right. Hold on a second. Let me see. >> Oh, you guys are all muted. Is that on purpose? >> No.
>> Okay. And our only our only agenda item tonight is to review the budget. So, Jeremy, I will give you the floor. All right. Thank you, Mayor and Council. Uh, this is our second budget workshop. Um, the first one was really a preliminary. We've uh since got our final advalorum
uh numbers and um I think we have a more complete budget to present tonight. Um, as you guys know, the the budget process and you know, this this document is a good review, a planning document for staff to use as a road map in the the coming years. Um just a little bit of
review of our um the timeline and what meetings we've went through. Um and you guys have all been here and been a part of those. Um millage rate the history. Um we have no planned millage increase this year. Overall increase of 8.4% in
taxable values. Significant portion of that is due to um new construction, other property sales, selling resets, the save our home exemption. Um the home homestead property is limited 2.9% cap um which is the CPI. More than 61% of
the village residential units have a homestead protection. Uh non-stead homestead property is limited to 10% increase as well as a commercial property is limited 10 10%. The millage rate over time you can see that we've had a steady millage rate. Um and even
over time it it has been reduced due to other taxing agencies other taxing agencies. Um and the village has held a a very um steady millage rate overtime. Just some significant changes since the fud first budget workshop. Uh the
increase in general fund revenues net is a 31,000. Um this is the increased valuations that we received July 1st. It went up 64,000. We did have a contractual decrease as far as budget. The council will see uh here the the
updated JIC contract. We we um they have approved the extension for an additional 20 years to that contract. Um so while you guys have not approved it yet, we have went ahead and projected that in the budget. Uh and it's a a reduction of
32,000. An increase in the general fund expenditures. We've decreased the personnel cost. We did some adjustments based on uh union contracts and what we're projecting for for salaries for non-union. Um, we have increased the
budget 25,000 expenditure for our TW 250 year celebration that we plan on next July 4th or or thereof right around that time. Um, we did not plan for that originally or or we had to fill that hole so we can make sure we we have a
good celebration. Um and then we're we're taking that that difference and allocating it to fund balance of 59,108. Increase in building fund uh revenues, increase appropriate fund balance of 4,490. Increase the expenditures 4,490.
And then uh law enforcement um making that adjustment of 20,000. Um and then we also decrease the allocate to fund balance. The this is a a summary of all funds. And so you'll see the proposed 2526
total budget represents a 4,333,625 increase over uh last year mainly due to proposed and actual increase in public safety salaries and personnel costs and increase in capital expenditures and infrastructure improvements. The general fund itself is mainly a million dollars due to salaries and personnel costs for
public safety and then an additional $400,000 for non-represented CWA. We also tr have a increase in transfers of 550,000. Uh you guys have seen this slide before. Not much has changed since the last workshop, but just a kind of a pie chart
of where our expenditures go. You will see that you know 62% uh a large portion of our expenditures goes to salaries and benefits. Proposed revenues is a breakdown. A large portion of our revenue is funded
through general property taxes. 63% and then you have our other like franchise of 3% other taxes 7% um and then some some other miscellaneous uh revenues that we have in there. the general fund. Um, this is this shows
our fund balance history. As you guys know, over the over the years, we've tried to build this this fund balance up. And so, with the proposed expenditures, even the proposed expenditures using fund balance, uh, we are projecting 357,000 over our
three-month target. Um, so we're in financially we're in good shape. Impact to millillage over if we leave the millage rate the same is 6.4595, 4595. The average home of $600,416
will see uh an increase of $109 for the year. And so that's if we leave the millage rate the same building fund. Um this is very similar to to last month when we presented the budget. Um, so the the total budget is
1,287,000, has our permit fees, 698,000, and we're going to use a fund balance of 564,000. Um, just to let you know where we're at. We're still expecting our our um ending net unrestricted net position to be
286,000. Um, and this shows kind of where we where we project over our sixmonth target expenditure of 243,000 over other governmental funds. Uh as you guys know, we have a capital improvement fund. Then we have a capital projects
fund which is capital projects fund is funded from our from our general fund where the capital improvement fund is funding from our infrastructure sax and our water utility tax capital improvement um program. Just just kind of just the overview of all of
our projects. We have over the the life of these we have $37 million worth of projects. Some of these are in different fund water building general fund. So it's kind of broken out. Um you have this in your backup. Uh obviously if you have questions with these any of these
projects I think we gave you guys the this time around we gave you guys the full list and the detailed breakdown of each of these projects um to get you guys a little more detail. Um capital improvement fund. you'll see that a after this year the 301 fund as
you guys know as of December that will sunset and so we will cease to uh see the revenue from that and so it'll be um upon us to to fund those capital projects in the future. We will have still have some utility tax revenue that
will help fund some projects but it will definitely be uh I think $650,000 less for capital projects. Uh we are estimating our end balance to be 323,000 at the end of this. We we we're planning
on using this 323. We are going to see some infrastructure costs for uh Northcom come into play. So we we do have to have some money set aside. So we are showing this as uh future infrastructure for Northcom. Obviously,
if we have some um you know, some some decisions to make when that comes about using our special law enforcement fund, if we if we have some additional funds there, maybe we can we can offset some of those. We'll have to check on the legality of those, but at the end of the day, we have $323,000 set aside for some
infrastructure costs for Northcom. The project 303 fund. This is where we get into the general fund is is moving some money over to the 303 fund to to fund projects. Um the two that you guys are well aware of is the 5year road cip
$710,000 and the sidewalk $170,000. We've set those aside for the last two years kind of ingrained in what we do. um in that $880,000. We also have to park maintenance facility of $250,000. And then the two that we're funding from
reserves or we have planned proposed to plan fund from reserves is remembrance park phase 2 and the old Dixie improvements of $1.4 million enterprise funds. Um so you guys will see our net position at the end of 26 be
$8 million. We are planned a rate increase of 3.5%. That was the uh what we've set out I think three years ago. We had a 5-year plan for the rate to to increase uh the water treatment plant upgrades and energy resource improvements 7.3 million. The membrane
replacement of 1.125 and then the water main replacement phase 2 beach road 4.7. These are projects that um two of those are SRF funding that we have got um and we've at you council has has approved those. So hopefully this year we'll be
moving forward with those and get those off the books. So more than I think $10 million is SRF funding that we're planning on moving forward with. Uh this came up last um at the last meeting. So I just included in the backup, but this is just our rates
compared to others in the area. You see they were pretty competitive. We are we do uh include a capital charge um in in ours which moves us over to the right a little bit. I will say that, you know, this is pretty up to-date. Um, but this does not include any proposed increases
that the other municipalities are planning this year. So, it is possible we would move, you know, to the left or right depending on what what the other municipalities do. But, I think it shows that we're still pretty competitive and our our rates aren't, you know, out of line.
refugees and recycling. Uh we are recommending an annual assessment of 8.38% which is roughly $19.56 a year or or $163 a month um per residential dwelling unit. Waste management increase is 4.88 per
contract. And so we are recommend additional 3.5%. Um 3.5% the state uh mandates our expense that we have to um notice this every year. So there's an additional $4,000 in cost that we started incurring
last year. And then of course to recoup our our cost that we lose from uh as part of a nonavalorm assessment on the tax bill if a resident pays early uh there's a credit given to them. And so to offset those costs for the people that are paying early, we are recommend
a 3.5% increase. If you look at uh what our rates where where our rates fall u compared to the proposed these now mind you these rates here are are I think I put uh at the bottom the chart does not represent rates prior to October of one
of 2024. We got these rates um from waste management prior to last year's engagement. So, some of these municipalities, their rates may be higher. Um, but even even without the the increased rates that the other municipalities have adopted, um, you'll
see that we're still competitive. Storm water. Uh, you guys are well aware of our uh, you know, our challenge with storm water. We we do have three projects that we are funding or proposed to fund in the in the budget this year. Uh we have a rate increase of 5% which
equates to $57 a month um for for single family residents transfer plan on transferring 100 a half of the utility tax which is $135,000 um to the storm water fund um and then
correct that to 57 cents a month not $57. Oh, that's what somebody was whispering about over there. So, it almost kind of messed me up, but yes, I'm sorry. It equates to 57 cents a month. Um, and so I apologize. Thank you for catching me. I don't want anybody to
take that out context there. Um, the vehicle replacement fund. This is something we adopted last year. Um, and just to I I did get some questions, so I do want to clarify this a little bit. So every year and this happened this started I don't get my years maybe 2003
we we every year we receive roughly $270,000 per contract from Palm Beach County uh to provide service to the unincorporated area. Back in 2003 23 uh we decided we were going to take half of that money and that money goes toward uh
replacing our large vehicles in fire. And so it's roughly 135,000 that we've been putting aside for the last three years um for for that. Um so in the vehicle replacement fund, it's really tiered three different tiers. You got
your water or utility services. They fund their own trucks. They have they set aside their own money that goes into this plan. The building fund has money that comes out and goes into this fund. And then we have the general fund. And the general fund is broken down two different ways. is broken down with this
135,000 that goes into it for large vehicles and the rest of it that we have set aside 250 something,000 a year goes toward the small vehicles. And so when I I have a little asterk up here that says large rescue large vehicle fire um a
rescue vehicle fire is a large purchase that's part of the 135,000 that we have set aside for the last um three years. And so the idea is that every every time one of these vehicles come up and we have five large vehicles that we have
the the funds set aside and we base it off of the money that Palm Beach County gives us. So it is separate um that we that we have set aside every year and and should be treated that way. Um but these are the vehicles that we have lined up that uh we have on a rotation.
We'll note like the B building vehicle this year we have planned to replace the building official vehicle um and we plan on uh depreciating the value of that and then allowing the coops to take over that vehicle um because they are in need
of a vehicle. So instead of us purchasing another vehicle out of the general fund, we're going to move that vehicle over to the COP vehicle. So, um, and I think it'll be better because obviously it' be a little higher instead of the the Prius that they have to get in and out of, and I think it, uh,
hopefully hold up a little bit longer. Um, just the budget decision points, uh, during the July 10, 2025 village council meeting, village council set the millage rate 6.4595 and they also set the public hearings of
September 4th and September 11th. Um with uh with the the millage rate the way it is, village council will need to approve the uh fixed millage rate for the budget hearing based upon the legal requirements. So millage rate up to 6.3096 will take a simple majority vote. A
millage rate from 6.3097 to 6.9406 is 2/3 vote of the governing body. A millage rate of over 6.94 is a unanimous vote of the governing body. And then u millage rate requiring referendum. It wasn't specified, but um I don't think
we'll be in that conversation. We've already set the maximum tax rate. So um don't know that we need to go through it. I did send this out to council. Just to re recap, nothing much has changed in the just our priority plan. As you guys know, we you know, we adopted these in
February, March. We prioritize and ranked these. I have put together slides to show how we have funded these priorities. I can go through them again if if if I get requested to, but I think you guys have these in your backup and I've also sent these out individually.
Um, and I so I think it's on the the agenda and so if anybody has any questions, I can answer those. Um, and I think the citizens have those and and and can sort through those as well. Um, with that we can answer any questions. Uh I I mean I have some other slides if
we want to get if if the questions come up want to get into any details, but I think you know maybe the best approach and it's up to you guys, but Jeff Jeff is here and he can help answer any budget questions. Um Marjory's here with any water questions and um I think the
rest of we can kind of tackle. But um with that, I'll leave it up to you guys. >> Okay. Thank you, Jeremy. Council open up for discussion. >> One of you get started if you'd like. one of you can get started if you would like. >> Um,
thank you. Staff always does an amazing job with this and it is a lot of numbers and a lot of math. So, thank you for really um making it understandable. Um, I'm in favor of uh just about everything that we've discussed. Um I am concerned
with the sunset of the certax uh at the end of the year and the rising cost of salaries and collective bargaining. Um and I think we need to plan now for or
anticipate the staffing model changes uh for fire and I won't say police but for fire based on what is happening on on a larger scale. Um I and out of the 303 fund, the remembrance park phase 2 of $1.3 million,
what what does that entail? What what is included in that 1.3? Did I miss that somewhere? >> So let me let me I have a slide for this. Let's see if it covers the questions that you want. But uh really the uh you know this was set
aside uh or the the plan for this was set aside a couple years ago. We approved the basically the park's master plan and so as you guys can see we've already done phase one and it was built off of phase one was the plans were designed based off of that master plan.
Same thing with phase two. The idea with phase two is that we'd be able to connect it and provide a walking path that went all the way around, but ultimately connect us to Riverside. We put it together a pond, little detention area. Um the the first and and I have
this at the bottom as a proposal as maybe something that and I know there was some discussion, but um the $1.3 million was the construction cost. We set aside last year or this budget year it was6 $106,000
I think I was correct it was 103 but $106,000 for planning design of phase 2 we decided we were going to wait kind of let this let this play through I think you know with a compromise or a consideration would be um because I know
there's been some comments about you know letting this park grow a little bit see how it's you know how it's utilized is that we hold off um we we plan for it but hold off on the planning stage until maybe March or April, let staff analyze
the the use of the park and then after that after the plans are done we come back and you know council can consider moving forward or not at that point. And I think you know from the conversations that I've had um maybe that's the the best path that we consider but I mean
I'll leave that up to you guys and direction from you guys. I I appreciate that because that's kind of where I I'm headed right now is putting a pause on, you know, the phase two, especially the construction. If we've already got the money allocated for planning, maybe wait till the second half of the fiscal year.
Um, you know, we've got new grass, we got to see what we've got irrigated properly, what the maintenance costs are as any of the trees begin to mature. You know, what that cost will be and what we anticipate that to be. So, I'd like to kind of just table that right now, that
$1.3 million expense, keep in all the other stuff that is out of the in the 303 fund, the old Dixie improvements. Um, I just think there's a lot going on right now that we're we're so unsure of and we don't know what the usage is going to be like. Are people going to use the park? Are they going to walk it?
Do we should we do what we have already planned? So, I I'm not on board with everything. I just think with the anticipated loss of the sir tax uh our annual increase in staffing which I applaud because we have to pay our people well. Um but I I think at the
expense of that of the park I want to make sure that we have our staffing models in place for the next several years based on every three years with our collective bargainings. um that that's kind of that's what's giving me heartburn right now. It keeps you up at night is is that 1.3 for for uh
Remembrance Park. Everything else I by and large I'm on board with. Um so maybe something will come up with one of my colleagues that might opine again, but I just wanted to throw that out there. That's kind of where I'm at on this thing right now. And and just for
everybody's uh I guess just clarity, this this money proposed for not the 106 or the 103 um but the 1.3 million was going to come out of reserves. So at this point it doesn't it's a one-time expense. You don't want to use those
reserves for operations or even staffing. So we got to be very careful that we say, "Oh, we're going to have $1.3 million for staffing." Because that's not what you want to do for recurring costs. However, you know, obviously any safety blanket or anything, you know, shortfalls, that's what that money could be used for. So,
you know, I'd be interested to hear if that's what the rest of the council wants to do is hold off on that and you guys, you know, give me direction. >> Yeah, that's Thank you for clarifying that. I wasn't clear on my uh my my my intent. It was not to pay staffing or anything out of the reserve, but h excuse me, have it there for that rainy
day because we still don't know really know what that's going to look like yet. >> Okay. >> The the park the park usage. >> Yeah. Yeah, I mean I I brought this up at the last budget workshop that I really wasn't in favor of spending any money on remembrance park. um even the planning right now because I do think we
need to wait a year to see how it's utilized and the maintenance and you know on& and M cost what those are going to be on that park because it might change the design a little bit even right so I don't even want to spend the money on the on the design I don't think waiting a year um is that big of a deal
and I even knowing and I clearly understood the last meeting as well that that money was coming out of reserves um I still have concerns and think we should keep that money in reserves for now until we get a better gauge on what is going on with uh potential property
tax reform which is still being discussed. And I know I mentioned FEMA last meeting and uh since then Mary Blakeney said um what she's heard now is FEMA's potentially increasing the threshold by four. So now um the county
as a whole needs to meet a threshold of like six to 7 million. Is that I think it's where it's at, Jeremy. Is that right? >> It sounds right. and um before we get reimbursed. And so now there's potentially 28 million before we get reimbured, which means we would want to maybe carry more reserves than we do now
if that ends up being the case. You know, the Doge efforts, our state state doge efforts are still underway, as you guys all know, as Jeff knows. He did a lot of work for that this week. Thank you. And then uh you know, the infrastructure suns setting and and really we've had, you know, a um really
large increase in salaries that we haven't seen since I've been on council. and you know what what that future looks like long term. Um I'm just really not comfortable with spending that money from reserves right now. >> Anything else? >> Okay. No, I I would agree. I mean,
>> it was it's very cool to see phase one complete and it's really cool that um everyone we were able to get that accomplished, but and I I would I do look forward to one day seeing the connectivity between Riverside and Sebrook. That would be
really cool. And I'm I'm sure we will get there one day. But I tend to agree. Um given just where we are with everything and uncertainty of everything, I think uh it would be wise to hold off, let it breathe for a little
bit. Um live live in the phase one for a while, see what we like, what we don't like, and you know, it could very much alter our our plans for phase two and phase three in the future. So, I'm I'm in favor of holding off on the design and the construction. Um, I don't think
there's any sense in putting too much thought in the design just yet either. Um, but I do think the old Dixie improvements that would that would be great to see. So, keeping that in there. I think that's that's all good. That's really all I have. I I I'll second what um Rick said. Thank you for making this
understandable. Um, I'm not great with math, as I always say, or numbers generally. So, I really appreciate you uh you guys making it easy to digest for us. Thank you. >> Before Jason or Lori, I just want to one
more point of clarity. The planning stage for this was coming out of the CIP. So, it's also not another general fund that we just saved $103,000. If we decide not to move forward, it's in our CIP fund for capital projects only. So, just want to clarify that as well. Thank
you. >> Hey, council member Brandon or French. >> Yes, I can go first. Uh, thank you guys for supporting attendance fees via Zoom. You know, it really allows me to be at family events but still handle village
business. So, I I do appreciate that. and staff has done a great job at at making this simple but also during the year not transferring funds around um just to cover other shortfalls or just making a quick transfer to make a solution. And so I I appreciate that
through the year. Also uh on Old Dixie Highway uh support the the previous comments. I would also like to inquire now that county leadership has changed uh if it would be a good time to maybe revisit that match for Old Dixie and to
see if they have the appetite now maybe to assist us a little bit as their residents, you know, use that road as well. Uh I don't know where the conversations left off or or or with whom. Um so maybe an inquiry there if if that opportunity arises.
And then Remembrance Park. Um I think my opinion differs from everyone else so far. I support moving forward with Remembrance Park this year. Um 100%. Phase one was absolutely a complete success. Uh just a really great job from start to finish. Uh what a great park it
is for our residents and I think the park any park meets the top request we hear from residents. Build more parks and and buy more green space, right? Um, and this is a very inexpensive way to check that off for for our residents. And uh, I do understand the taking the
time to kind of identify the use. You know, it is a passive park, so there's only, you know, so much use, um, to be done there. But I am afraid that delaying it will uh risk pushing it off indefinitely or like we saw with the first phase one I think it was like 14
years um since it was named and trying to avoid that um at all cost and the 1.3 million I think that we we talked about a little bit but we do we do need to identify a use for it or
increase reserves and I think that should be the discussion where we want to stay in our remembrance park and what are we going to do with that? Uh how are we going to hold that money in the meantime? Um are we going to leave it for phase two? Are we going to increase reserves or or what does that look like? Uh and I I say that
because I think for the employees and the residents, right? That's a a a sizable sum of money that's kind of sitting off to the side though there. And I think we need to be clear with our use of it. Uh those are my only
two things. And uh I'd like to hear some more discussion on uh Remembrance Park as we go. >> Thank you. >> Thank you, Council Member Brandon. >> Oh, thank you guys. In the middle of absolute nowhere. Um Jeremy, the vehicle
replacement fund, does that include the police cars? >> Yes, ma'am. I think uh going back to it, I think we have three planned for this this coming year. Uh three of them. Yep. Um, so Old Dixie I for me I would
actually bump that down the list because we've attempted old Dixie beautifification and it always never seems to go well. If we had to rep prior prioritize a few things, I would bump that one down. I hear mixed feedback from residents on
the second phase of Remembrance Park. Many of them say, "Hey, that's so cool that we're going to connect it. are we doing that this year? And then the other half says, let's wait and I totally respect both sides. I fully understand both sides with my experience.
I would hate for us not to do anything with phase two because it probably would never get done for another 10 years. So my question to all of you and staff would be what it would look like if we broke phase two into it own multiple
phases. what what could be done in phase one that allows connectivity in a safe manner and then save the bigger elements like that little deck bridge that goes over the retaining pond. Those things for last. But what would it look like at
a minimum cost construction to just start it in a safe manner and then that way it gets us one foot on the line for each year rather than just keep kicking it down the road because it'll probably never get done. And that's my two cents
for today. >> Okay. Is any other council comments? >> No, I don't have any. >> I have none. >> Yeah. And I just another thing too to keep in mind with with parks, we are, you know, hopefully it's officially kicked off now. I know I signed the
contract last week with Kimley Horn for Dquesta Park. Um, and I think at the next council meeting, are we talking about the local bill or resolution on it? >> That'll be at the next and August council meeting, we'll be talking about the local bill for Tquesta Park.
>> So, depending on how that discussion goes like, you know, there's potential for more money to be spent for good reason at Questa Park, maybe down the road, too. We'll see. Like I said, we'll see where it goes. But again, another reason maybe to kind of just wait and see on Remembrance Park. Um,
like I said, there's just there's a lot of stuff in flux right now for me and I just don't I I agree like I 100% want to see it happen. Um, it was so amazing and exciting to see phase one come to life and um, most of the feedback I have received from residents as well. They
they are excited to see phase 2 happen eventually. Um, but again, I think we need to be fiscally responsible with everything else that's going on right now. Um, a couple other things I just wanted to have on record. Um, because I did follow up with staff and had a lot of conversations on some of my
questions. Uh, the last meeting which were satisfied. Um I know with the refugees recycling fund I had asked the kind of three scenarios that were presented to us in November to be updated and presented to us again but after staff revisiting I think one is
totally not doable now because um we already sent out the what notices for 4% or I can't you can you explain what that the one that is like a midpoint scenario now? >> Yeah. So, we we presented back in November, we provided a couple of
scenarios that to consider. One was like a 4% um I can pull this up so I say it accurately, but um what's being referred to is we we had a couple scenarios that we presented after looking at it. Um
a couple of these we we presented, we've noticed a 3.5% increase. So, we cannot go over that 4.8. 8 plus the 3.5 that we um that we have. So, you could always go down from there, but because we've
noticed 3.5 plus the 4.8, we can't go higher. So, back in November, we did present um some options, but after looking at it, we you know, we have a recommendation, but you guys can still look at these. At that time, we're looking at 5%, which I think it's 4.88
or something. And so, these are the scenarios that were that were provided. um to council. Um so year one or scenario one was like a 4% increase. Can't do that. We'd have to be less than 3.5. So that scenario uh wouldn't play
in right now. And then there are were some scenarios of a 2% increase, year two a 2% and then year three a 1%. What you'll see why we didn't recommend that one is you see our reserves got down to $592. It's pretty cutting it pretty close.
especially not knowing how many people will pay early on their tax bill. Um, and then also, you know, year two of that, you know, you're looking at a negative balance. So, that one didn't play either, and we didn't recommend that one. You did, we did have this one,
which was 3% uh 2% and then uh for years one and two did give us a little bit healthier. Um, because of the state requirement for us to notice these of $4,000, um, we we chose three and a half%. So, if you wanted to choose another
scenario, this scenario would play and you can do a 3%. It cuts us a little closer to where our reserves are. Um, but if council wanted to do that, I think your your your cost um you would save, you know, the residents would save a little bit and had to have that
calculation. And I'm not sure what that savings is at this point, but so really one other scenario was was at play based on what we presented and what we >> 1956 or 65 for three and a half right now is 19
>> and it's 1867 there. So it' be a very small annual difference, >> right? What's the I mean what is the long-term plan with this 3.5% is that because here you had different percentage scenarios right or was that a
correct it was three and then two >> what is what is the fiveyear plan with the proposed right now is it just going to be 3.5 or 3.5 every year going forward >> I hope not but I'd like to see you know how much it cost us for the
notifications all what the uh uh money is coming in. Looks like I'd like to increase it as little as possible because no one likes an increase and I certainly don't like to stand up here and ask you for an increase. Um neither one of us think
that's fun to do. So we're hoping that 3.5 will give us a little breathing room and we can readress it maybe in a couple years and so we can skip along a little bit. So, you anticipate the 3.5 for more than one year though, the extra 3.5.
>> I don't expect one next year, but it'll be between five and 6% depending on what the CPI change is for a contracted amount. >> Okay. Yeah. So, I just I wanted to revisit them because I remember them. And to me,
if if we can provide relief and maybe spread the cost a little bit, I know it's like, well, it's just a dollar. And even with all the fees and um uh alarm increase this year, you know, it's kind of like, well, it's just this, but I'm like, well, it was on top of just that last year and just that the year before. It's these small increases every year
that they really pile up. And so, like, I know it might not seem like a lot of savings, but like I feel like at times, like at the end of the day, we we're here to work for the residents. And I think if we can provide them relief ever that we should always look into doing that. But I mean especially since one of the three scenarios is the only
applicable one and the difference right now is like a dollar. I mean I I guess I'm comfortable with this recommendation. I really appreciate you guys revisiting this and like walking through it again. Um and yeah, I mean hopefully the 3.5 is just for this year
and not but um when will you when will we have an idea on that? Because I know after we approved the waste management contract last year like this was presented to us pretty quickly after. So will you have a good idea on that sooner than later like after >> I'll have a good idea when I see how the
money comes rolling in from the non-advel tax part from the county. So we get roughly 91% by February and that'll give us a pretty good idea how it's coming in or not coming in. >> Okay. at that time, but that'll be as
soon as you'll want me to project it. Otherwise, I'll say we need an increase. So, I would give me time to look at how it's really coming in so that I I have a better handle and a better feeling. >> Okay. So, February. Um and then Thank you. And then on the um I had some
questions on the water utility projects. I couldn't tell if some were a complete rollover from last year versus some money was spent and this is an addition. And um I think it was four or five projects are a complete rollover. Um and
there is about 1.5 million in increased cost but after talking to staff um it's all most of it's out of our control and some of the scope creep is definitely for efficiencies in that 1.5 million. So I think it's it's good that you have
identified those. Um but I know it's just it stinks because there are cost increases too. And now I know you mentioned like tariff cost increases. So the longer projects, the more they're pushed, the more expensive they get. So I know you guys are doing everything you can to try to get them done on time as
we originally plan. But um but yeah, they were all complete rollovers, but they were well justified. So thank you for um clarifying that from last meeting. And then the other thing is the swale the three swale projects. I walked them the
day after the meeting to understand them better because those kind of caught me off guard and I'm in support of those. They are very large areas with not I think maybe one of them you might have to move some stuff out of the way. Um, the only thing I know you guys said you
haven't like shot any elevations of the street or anything nearby and you're kind of going with your expertise, which I trust, but um, if there's any, you know, to me, I've just dealt I've like had roads repaved because the elevations were off and, you know, the water didn't end up going where it was supposed to. So, I just want to make sure if we're
spending that money that we're really sure that water is going to flow where it's supposed to. Okay, that was it. just really want to follow up with some of my questions and just have it on record that they were answered and I'm I'm good with everything. >> Um just for the maybe the sake of
discussion and ju just make sure we're kind of all trending in the same direction. You know, part of the budget um and so just want to address a couple points. Mr. Friends addressed Old Dixie and revisiting the county. We can do that. we can see if you know there's
been any kind of change in direction over there. Um but the the old Dixie project that we have as you guys know is to really not focus on the medians but mostly focus on you know the ride ofway area. Um we did reach out to Kimley Horn
many months ago. It's interesting that Miss Brandon brought that up um about phasing phase two. Um I asked them for like Doug and I and Mr. Jonathan Haye met out there, asked for like a a phase of a phase and and he gave us a
breakdown of roughly $670,000 to do a phase of it and just do a trail that connects us all the way through. We had to put some fencing around it, mobilization, sidewalk, trail part of it. Um, and so there is an option uh of
of that of of providing uh a phase of a phase if council wanted to do that. Um, obviously there's still some planning costs that we'd have to look at. I think the planning cost was 75,000 to do that. Um, and so that's an option. The other
the other thing for just I guess for make sure we're we're everybody understands, you know, and I think everybody's on board my conversations, you know, we are looking at remodeling um, station 11. We are breaking that project into into really a couple
different funds. uh the building fund um you know most of we're going to have code compliance and building inspections over there um in part of it special law enforcement um they're going to be purchasing office equipment there out of the bay they're going to be doing some of the training and utilizing that
facility and they will also be able to use a special law enforcement fund to run fiber over to that building um and it will help extend uh cameras to remembrance park which right currently we do not have because we don't have fiber out there so I think that's an interesting aspect to this project being
able to us to extend fiber over there and then the general fund using some of the money and I'm going to go into a little bit the the maintenance uh the maintenance uh facility that we're moving out to Questa Park. We have um Doug has worked pretty hard about
getting us a different um a different look at at some different costs. So, we are proposing uh a metal building, but you know, obviously trying to make it look the part. If you've been out there now, we have like four little makeshift terrible looking buildings out there. I
think this will this is a very good um option for us and obviously keeping the cost down with a metal building installed, you know, which includes the engineering cost. We're talking about $36,000 and it is hurricane proof. It is
hurricane ready. Um I did break down a little bit more of the cost for the electrical and the slab and all that. I mean, we're looking at $100,000 and we're budgeting $250. So, there may be some additional funds that we can use with station 11 to help with landscaping and the parking lot and also putting
some landscaping out here. So, I think the budget number is going to hold. You know, I know that we were, you know, concerned because we were talking about putting a a brick building out there similar to the Girl Scout building, but I think this might be a different option that we can look at. obviously put maybe
different color blend in better if we wanted to aesthetically, maybe put some like rock or some brick around it to make it a little more of the part. But I think the budget number is going to hold. And um what I what I'd like to do is um to to get us going with this is I
think they're asking for like a $7,000 deposit is bring it back in August. That way we can authorize the $7,000 allow Doug to go ahead and start the permitting process um and get that going so we can kind of hit the ground running. We kind of have a we do have a
staff member that um utilizes Station 11. So there's going to be a transition period to work through. So that'll come for your guys' consideration. Uh obviously I know building has uh some funds that they were planning on using for to kind of get moving if we were going to do it that uh they they're
going to be uh doing some AC and electrical work to get that building up to code. So the old Dixie this was uh part of the master plan. So you know obviously we got the Midians down the middle which is kind of the county uh hiccup that we have but I think you know
we we've talked about this in part of the the master plan. Um, and so that's kind of the vision ultimately, right, is to to put some green space and and create a kind of environment on Old Dixie. And so I just wanted to share that picture. Um, just because that's a pretty neat picture if we can really,
you know, try to capture that vision long term. And then of course I showed you guys, uh, remember it's park phase two. And so I just wanted to share a couple of those things, make sure we're still all on the same page and everybody's, uh, you know, good with a plan moving forward. Um, with that
>> a question. Um, in the proposed capital improvement fund, the Tquesta bridge improvements of $855,000. Is that the Tquesta drive bridge or is that also included in Martin County? >> No, that's just the sequesta drive bridge and good thing Doug >> all one time. Is that all one year?
>> Yep. So, originally we broke it into really three phases. the planning phase which was $100,000 and then there was going to be two phases and and originally wasn't it wasn't $840 something thousand but as we dove into it we were going to break it into two phases and break it out but you know
we're using all that money out of the CIP fund you know obviously be for mobilization we can save some money so just doing one big project and we're talking about sand blasting steel talking about cleaning up repainting the build you know repainting the bridge but that's just the quest bridge the the
reloc location on Martin County Road that you're referring to. That's going to be out of the utility fund. We have money funded for or planned for that relocation on Martin in Martin County. So, it's completely different. >> And so, the sequester bridge should be done in this fiscal year.
>> Awesome. >> I know that's one that maybe once every two months we get a concerned resident about how bad, how shabby it kind of looks. And if you've been on a boat, you know that it's, you know, it doesn't look great underneath it either. So, I think it's it's
definitely and that's the aesthetic part of it. We obviously have some structural stuff that we want to that we want to address. Not that the bridge is falling down, but >> can you just maintenance of the bridge? It has not been maintenance for 12 plus years. You know, true maintenance. So, I think this is some preventative maintenance. That's the word I was
looking for. >> That's correct. We haven't really put any structural money into the bridge. So, a large portion of this is structural like the manager said, uh, stripping down the steel, sand blasting the steel, recoting the steel, fixing some of the columns, uh, replacing all the expansion joints. So, it's it's
pretty comprehensive. >> The goal is to, you know, move that funding this year so we can mobilize one time. >> Yeah. >> If we have to mobilize twice, um, you know, it's going to drop our cost substantially. Just a question not to do with the the improvements, but will it in will it involve closing the bridge?
>> No. >> Or will we be able to do it one way traffic or always do two-way? >> Yeah, we'll have at least one lane open at, you know, certain times during the project. >> Good. >> Yeah. >> Thank you. >> Yeah. And Kimley, I mean, we have uh Kimley Horn did the assessment, right? >> Correct.
>> Yeah. So, we have that on record saying that there's no major structural deficiencies. >> We've pushed it off for five years. Yeah. So each year we keep rolling it forward and and as you mentioned before costs have gone up. They've increased. So >> we need to get it done. >> Yeah. Yep. >> Has to get done. >> And I agree like the cleanliness you
really can't tell uh unless you're on a boat on the water. But um >> but yeah. No, it it needs to be done. Uh backing up to the the prefab shed. So is that are we not doing the $250,000 Toquesta Park maintenance facility? It's
going to be just 36,000 now. Well, it's 36,000, but if you look at the additional cost, there's another 37,000 that's rolled into it. So, we feel like, you know, just beyond the safe side, we're looking at about $100,000 to get the building in, electrical, office space in there. And, you know, or not
really an office, but just really like a a work space, $100,000. And then, you know, obviously there might be some fencing and um like some some bends, some dirt bins. So, you know, we have $250,000 budgeted, but we also, you know, have
some plans for station 11 with the fiber runs and all that. Um, you know, I think we're going to be able to save some money. I think it's going to be less. I just don't have the exact number what we're going to get there to, but because we're we're going to be looking at some landscaping at station 11 and for this
building that are not captured currently. >> Oh, got it. Okay. Um, yeah. I know I'm in favor of that cuz I know when you first heard told me about that and I was like what CMU I even >> and I passed that on to Doug and Wayne is >> thank you. >> She doesn't think it's going to make it so we got to make sure. So yeah.
>> No, I appreciate a prefab uh metal building like this is I think a really good choice for what it's going to be used for. >> It's rated for 180 mph winds as well. >> Yeah. So I think great work. Thank you for uh revisiting that. I appreciate that. um thinking down the road and I it has
nothing to do with this budget, but um again I'm always kind of thinking down the road as we make decisions today how it could impact future stuff that we might want to do. The mobility plan, when is that going to be done? >> Yeah. Um Jay and I have talked a couple different times about that. Um he got a
draft that I think he had to submit he provided some additional comments for. I think there was some things that still need to be tweaked. So, we're anticipating that coming to council in September. It we got a a rough draft that still needed some work done. So, September is when we expect to bring that to council a little bit. I think we
originally planned for July. You know, obviously their council had some some comments and and they were going to rework it and so that pushed it a little bit. It'd be a little forced if we brought it in August. So, >> um and then so if we want to proceed
with anything from that plan, what fund would that come from? depending on what it what it would be would typically be bring taken it from reserves or you know we'd have to allocate money because we don't have I mean we don't we're not budgeting for any project currently
>> so obviously this year but like say the following fiscal year where would you like would that be general fund money or >> so so ideally yes we are talking about with this mobility plan creating a mobility fee so when development comes in they would have to pay a mobility fee
that would help pay for the projects that's that's attached to this mobility plan year one, year two, you know, until we build up that fund, it's not going to really I don't think really going to pay for a lot of projects at first, especially you're talking about typically we're talking about
redevelopment more than development. So, um, yeah, most of it's just going to be a capital project that we have to fund that we have to budget for. I mean, we'll have a little bit of money offset if we pass a mobility fee, but I don't think, you know, it's it's ultimately going to cover it. >> Okay. Just want to throw that out there
because again, that might be something else we're going to, you know, when we revisit our strategic initiatives next year or the year after, like these are other things that we might want to proceed with and our funds might be tighter than they have been the past uh several years. So, I just want to keep
that in the back of our minds as well. >> Yeah. I mean, I think you bring up a good point. I think in the strategic plan next year when we meet in February or March, I think that's when we'll have those those discussions. Obviously, when you guys pass this plan, you guys will be able to prioritize or make comments
on them. But really, when we get a strategic plan next year is do we want to fund any of those and where do we prioritize those with overall with everything? I think that's where that conversation will be will be had. Great. >> Any other
I have not. >> Council member Brandon Council, >> I have none. >> So, >> none for me. >> No, ma'am. I am good. And I appreciate the restoration of that old building
wheel, make it look nice and safe and actually give it a purpose again. I appreciate that. >> Yeah, I agree. So, from what I've heard just from council, at least at this point, we're budget-wise, we'll we'll hold off on phase two remembrance park
is really the big change that I that I heard unless there was something that I missed. Those that was the big change that we wanted to hold off on as far as the majority of council wanted to. >> That's where I'm at. Yep. Yeah, I would agree. >> Okay. And I would take public comment,
but there is no public hear. >> So, with that, can I get a motion to adjurnn? >> So moved. Second. >> All in favor? >> I I give them. >> Thank you guys for calling in. Appreciate it. Thank you.
>> Absolutely. Thanks for commentating.