All right. Thank you to our friends at Tcam. We're being recorded, so just acknowledge that everybody. Um, I'll quickly run through our agenda uh today for August 21st. And then um you know, we've called it to order as of
403. And then um we'll jump to roll call after I finish running through the agenda. Um, looking at section one, call to order, roll call, uh, additions or deletions. Uh, meeting business, we have a review
of the RFP for Hannes Road. Um, a website updates, you know, logging plan, board, organization. Uh, 2.3 is a water department easement drawing update. Uh, 2.4 is um voting on meeting minutes for
May 22nd, 26th, and July 8th. 2.5 is inclusionary zoning bylaw review. Um we may also dovetail that into MBTA compliance uh special town meeting uh review as well. And lastly at 2.6 is a
fall trust planning and goal review. Just sort of an agenda for the months to come as the fall and summer seem to be summer seems to be ending and fall seems to be beginning all of a sudden here. So um but I'll let you guys jump to roll call 1.2 2 here at 4:04 p.m.
>> Okay. Dave Worland present. >> Veronica Cal present. >> Beverly Napier present. >> Cindy Bounty present. >> Excellent. See here. >> So 1.3 I don't think we have any
chairman's additions or deletions. Um, just for a point of clarity, Dave, when you uh were absent from us uh July 8th, you were volunteered and volunte. >> Yeah, that reminds me of the uh the old
comedy routine where the they're all standing in a straight line and I need a volunteer and everyone but one person that doesn't understand what's going on steps back. You're well suited though. You got it. >> Um, >> okay.
>> Can I make a comment on minutes? I know it's not till them, but who is our vice chair? >> I thought it was you, Veronica. >> I thought it was Cindy and mine. All right. >> Um, and I didn't go back to the video to
confirm it, but um, it's in it's one of the things in the minutes, but we're not doing minutes till the end. So, Cindy, what do you remember? You know, I I'll fess up. I think it's me. >> I think it is, too. >> So,
>> yeah, I when we get to the minutes section, we'll make a modification there for a change. Um July 8th wasn't recorded. That was that in-person meeting we had and it wasn't recorded that day. So, I didn't have >> um my notes were mo mostly focused on
the RFP rather than, you know, sort of the board organization. >> I couldn't find the minutes then. I have I take notes, you know, on my for myself and >> Yes. >> Okay. >> Great. So, we'll we'll make those additions and deletions there. >> Oh, you're welcome.
>> And Beverly Beverly is still >> clerk. >> Great. All right. So, uh shifting to meeting business. Um we'll jump right into the review of 2.1 um the RFP for Hannes Road, a townowned
parcel. Uh, can you give me a minute to run into the other room and grab my papers from that? I didn't bring it in here. >> I'll take that minute, too. >> I know. And I'll say this to these guys as well. I have a hopefully we can get through
this in about an hour and 15ish, 25 minutes or so. Um, I've got to get my dog at 5:35ish at the doggy daycare place. So, we got about an hour and a half to play and have a good time. But otherwise, Charlie's going to be stuck overnight in Amherst. So,
>> might not be happy. >> He loves doggy daycare. He gets very excited to go there. So, >> Oh, wow. Okay. So Karen, can I ask a question regarding um regarding that uh RFP? I believe that I
had inquired as to whether Adam, you know, town council had reviewed and commented on that. Has that happened? that has not happened because I wanted us to review and approve it and then tee it up to Adam and get his, you know, critique
>> and then I would, you know, ideally we would have another meeting scheduled or I would send it along to each one of you with his revisions to approve and then that would keep us, you know, moving right along here. Um, >> I know, you know, with a few other things that are going on within the
building, you know, I think Adam's been pretty busy lately. So, >> he has been. And I will say that there are town council office hours. I believe it's September 4th. Um, is that right? Or is that when he's
I'm pretty sure he's coming on the four. >> Oh, that's interesting. um because because um he's doing um a an open meeting law presentation on the 4th.
So what let me just get to this. Um yes, it's September 4th. He's doing an open meeting law public records presentation in the morning and I believe late afternoon. And so he's doing his office hours on that day. and
I will not be in town on that day, but that would be a good time for him to review the RFP. And so Kieran and David and anybody else that would want to attend that meeting with him, I guess when the call comes
out, Kieran, and you probably won't see it, David, I don't know. Um, but Kieran will uh to just book time with him to have him go over it with us that day might be the um most inexpensive way for
the town at this point. >> Yeah, I might, you know, with with your Okay, I may send it along to him in advance because it is does have some, you know, details that might be might behoove him to review in advance and then sit with me or whomever to sort of piece through any questions that come
up. on that day. Yeah. >> Can I ask a question? >> Sure. >> Has have the deeds been recorded >> at the >> as of yesterday? No, I don't know about today.
Um why what do you know? >> There was a a snafu with the the difference between a certificate of vote and a certified copy of the vote. And I
think that what was delivered first was a certified copy of the vote. Uh not a certain no a certificate of vote which is basically the minutes. And I think that that has um been rectified as of last week.
>> Yeah. >> Um >> I have not heard different. So um that's the only marching orders I have for now was the emails you had shared with me Veronica. So, >> Mhm. >> Okay. >> But I think Adam has all the right stuff. So, now it's a matter of when you
record it, does it appear instantly or not? And um but it it should be recorded. I keep checking the registry. Um and it should be recorded within the next couple of weeks. Um,
>> okay. >> So, I also haven't, but our bill, we see council bills um a month after they happen. So, the recording fee hasn't appeared yet on the town council bill, but I expect it will be on the one that
we get in in September. >> Okay. >> So, anyway, that's my hope. >> Yeah, >> fingers crossed. >> Yeah. Mhm. >> Um, do we want to jump into the RFP or how do you want to sort of game out, you
know, and plan out this sort of feedback? Um, I know I think I heard from David. He said, I'm just speaking for you. I think you said it looked okay. Anything else that jumped out at other folks that you want me to be mindful of or after a second glance, David? Any any feelings here?
>> Everyone has seen it. I have. >> I have. >> Yeah. you you got swamped by emails from me the last few days. So, you probably are sick of my emails in general. So, but um you know really it's what we sort of walked through that July 8th meeting
um and I you know we we had the Winchester version that I modified to Townsen. Um and you know the resident that had joined us that day also asked for a copy of the sort of draft version. So they've they received it over email just because the public record once you
know we've been working on it within our office. So um there hasn't been any changes since then and um really the goal here is for you guys to basically okay it so I can get it off to town council. Um
>> you know a few things I certainly want his wording clarity on specific to Townsen. Um, you know, we're not Winchester, we're not Dunstable, you know, we're not Graten Peril. We are Towns and so we want to make sure it it it honors sort of what Towns and needs and wants the, you know, the reading to
look like. So, um, you know, we probably would want to take a vote to authorize me to tee it up to town council, um, if everyone was comfortable with that. Um, I'm not sure if that's the proper, you know, path
you'd like me to follow. So, I'm good with that. I I did have a a couple questions relating to date. That's all. >> Yeah, the dates were highlighted in yellow on purpose because I think we might be a little behind the eightball. And I think Adam his eyes probably going
to go to those and say you guys got to stretch that out a little bit more is my suspicion. But my question is do we because if we can get him so our first date is the RFP is available on September 8th. Now if our date for
talking to him is September 4th that might be um okay. Um I don't I do have my calendar here. Um public select board meeting was 10:30. Uh, let me just look and see because
we've we've changed dates around a little bit. Um, I I would change the I think we could push these all out maybe by two weeks if we did. We do not have a
select board meeting on the 30th of October. So, if we um if we started at that one public select board meeting, and made it November 5th, which is the day after election day,
and basically a week later, so that's pushing everything out a week essentially. >> Okay. >> Um I would be okay with that if everyone else is. >> So, just working from the top, important dates, we have RFP available. That would
be 9. Rather than 98, you're thinking 9:15. >> 15. >> Yeah. >> So, I would make that 9:15. And then the pre-bid meeting, that's where we meet with anybody that um is
interested. We had that on 9:29. We could make that October 6. >> Okay. >> Um if that's okay with you, Kieran, because you're you're going to need to be at that meeting. It should be a day that you are here. >> Yep. Here Monday. So that
>> that drives well. >> Okay. >> Um and then the next one was uh 103 RFP questions. So the pre-bid meeting was 106 RFP questions due. We had um
103 103 that's like the Friday. Um, so maybe >> make that 10 >> 10. >> Could we make that 10 9? >> Um, yeah, I'm okay with that. What about you guys?
>> Because then, you know, you don't have me coming in burning up hours on that day. >> Either 109 or 10:13. I assume I am assuming that the >> 13 is a holiday. I think >> it is or whatever.
>> 13 is a holiday. Okay, then let's make it the 9th. So the qu So or should we make it the 15th? I'm just thinking the um the pre-bid meeting is for people to come in
and then if they have any other questions, we need to give them time, correct, to formulate those questions. So we do there's a little bit of unknown there because because it's a disposition of
land there and we are really we're really washing our hands of any contingencies or responsibility for what the land might represent. You know it's really truly up to the to
the bidder to go out and do their due diligence. I'm not going to tell them that I think that you could put a four-bedroom septic out there. I don't know. >> Right. Right. >> You know, and and they they can go and check with the building commissioner, but that's really the only person they're going to be checking with. Or
maybe the board of health for septic, you know, board of health type of questions because I don't want us to get caught in the web of, you know, I make a representation about it and it's not accurate. >> So, so is it better to have a shorter
time period or a longer time period? So, I think shorter is better because it reduces the amount of time for questions and uncertainty. And I, you know, I suspect it'll be a local firm that tries to get this piece of land more often than not because they know towns and
they know the area and what the, you know, the subsurface earth is going to look like for wells and septic systems. Um, and it might be something that I check with Adam on like do we need to have a question, you know, session.
>> We may not, >> right? Um, but you know, I think we sort of have that tenative date of 109 and then responses due, >> you know, by the >> by the 22nd maybe or um >> because then it's the pre-bid meeting
questions and then we try to get those responses to them by the 22nd. So then you know we you know we we have time for the select board to make a you know make a judgment as well as the our trust here you folks to decide whether you want to accept what you know
offer one offer two or if there's no offers what do we do >> right >> so so we would have a bid opening on Wednesday the 22nd >> I think so yeah >> um is does that work with everybody we
had made these dates. We had put these dates in play when you weren't here, David. So, um, >> sooner the better. That's >> That's what I think, too. That's what I think. I think it's really important that town council looks over this whole
thing. >> But, but after that, it should just be quick, you know? Um, because we don't have anything to say about, yeah, it's a piece of land. You go, you you look at it, you know? Right. So, um, so yeah,
quick. >> Okay. >> All right. So, I'd like to make a motion that we authorize Kieran to request town council to review the Hannes Road town-owned parcel.
>> Um, the RFP for >> the RFP. Yes. I'm sorry. Um, >> do you want to just identify the parcel just as lot 34-80-0, David, just for the sake of because there are a couple other parcels up there. Um, so,
>> so I make a motion to, you know, approve Kira to confirm and confer with town council for lot 34-80-0 Hannes Road for land disposition. >> Right. You can say so moved if that's
easier because I'll put that into into the minutes along the way when I rewatch the video. >> All right. So moved. >> Um >> a second. >> Excellent. Um, one thing to think about um is and this is just a a kind of a
best practice to me is um with the land use and and I don't know how this has been done before is do we want a little sign up there or I don't know the abutters in that area but I can certainly send them a letter you know Veronica what best practices do
you guys have I just I'm not familiar with them for how to keep people informed and in case you see you know John Smith the builder out there walking around. You might >> Yeah. Um and and just judging from what happened when Dave and I walked on the property to confirm the forestry,
um we we could once it's approved by um by town council and before we go out to bid, just send a letter. I don't know that a sign is necessarily, you know, um, necessary, but certainly a
letter to a butters. >> All right. Do we have a list of the abutters? >> Um, you can get that from the assessor's office. Um, they can easily generate that. There aren't that many, right? There are many, you know, and the landing point and I'm
using it for folks is, you know, it's basically across from the entrance, the trophy AB, I think, right there. That's sort of the reference point between the two parcels. >> Um, again, there's a stone wall in there, but there's no other, you know, there's no other iron pins that I was
able to find after walking up there one day. Um, so really, it's the due diligence of a bidder to to determine those things. Yeah. >> And I bet Adam will say, you know, he may ask for more time, but, you know, we
can cross that bridge when we get there. So, um >> Okay, that >> So, we we have that motion to get me, you know, get it over to town council. Appreciate that. Um any other questions on this topic or how any other, you
know, concerns folks have? >> I am good on this. No, I'm good. As long as the deed as long as the deed gets registered. >> Yes, that's critical. >> Yeah. Like because I don't think anything should happen until that is done. >> I I agree with that. And um I am
confident that town council has what is needed and um so >> Okay. >> Now I do have a question and a hand raised from an audience member. Do we want am I okay to take that from folks within the trust?
I'm okay. >> Yep. Uh CK, I don't know who you are, but do you mind just identifying yourself and your address? >> You guys know me very well. It's Cindy. Um I just want to let you know that you um before you get yourself in trouble, you made the motion for for Kieran to go
to Adam, but you didn't vote on it. So, I just want to make sure you vote on it. >> That is true. >> Yeah. Thank you. Call for a vote, Dave. >> All right. Yes.
>> All in favor? >> All in favor of Kieran uh to request to authorize town council to confer um uh and to review the Hannes Road town
owned parcel lot 34-80-0 uh for land disposition. Say hi. >> No. Roll call vote. >> Oh, roll call. I'm sorry. >> Is that because we're on zone? Is that because >> we are all vote? Yes. >> Sorry. Okay. Roll call vote.
>> Uh Veronica Kell. I >> Cindy Bounty. I >> Beverly Napier. I >> Dave Warland. I >> Thank you. Thank you for that. >> And passes. >> Robert's rules of orders. Uh Miss King always good.
Um well uh so we've checked that off our agenda list. Um 2.2 is website updates. Um I'm going to reorganize the board on our website as well as um we have our logging plan up there um from our
recent, you know, previous meetings that we approved. Um it made me realize that I haven't contacted the forester yet um to solicit their, you know, work to come out and schedule it. Um, so that triggered my brain that I should be taking care of that, you know, this week
or early next week to get the Forester sort of on the docket, if you will. Um, but just wanted to make you aware that those board reorganization um, and you know, meeting minutes and things like that once approved will go online on the website um, for your reference or in case you have any, you
know, residents inquiring about what's going on. So, um, more just a clerical, you know, technical thing for your guys reference more than anything else. Um, were there any questions on that matter or concerns?
>> Uh, I'm just looking here very quickly. >> Yeah, take your time. >> Uh, we do have the updated action plan. That's what I wanted to see to make sure that that was um on there as well. >> Yeah. you know, and speaking of the forester, you know, topic forestry plan
and cutting action plan. Um the town I think a treasurer account I can't remember verified that we do in fact have an account um a trust fund timber account is sort of the summary way to describe it that you know in the event we they timber the land and then we you
know receive a dollar that dollar would go into that that account um for the trust to use um on a future project on a you know a land survey whatever it might be based on the trust sort of goals. Um so it's nice to have that sort of uh in place.
>> So that is specific to the affordable housing trust. >> Correct. >> Um I think that this is a future agenda item. I think we should um have a policy for how like um generating um payment of
warrants. uh have this all written down that that you would do it that the officers would sign or however the the plan is to submit to the treasurer to release funds
or um you know and and something for where do funds go. >> Okay. Yeah. Because you have a revenue account and then a expenditure account. So, um, we we would have we have both working for us now in the event we get a dollar and then if we owe a dollar, then
we're, you know, net zero at the end of the day there. So, >> okay. >> So, that I'll put that on a future agenda for September to revisit and >> sort of create a a policy for the trust to work through um for incoming money as
well as expending and the approval policy for that. So, >> Okay. Thank you. Um I'm I'm trying to think of uh what else. Our our five-year plan is up there so people can see where our properties are. >> Um I I understand that there's a a push
to um do spot zoning by petition for uh the it's not final yet for the property that we are developing. Um, so just know that that that's coming forward in the September 25th, I think it is, special
town meeting perhaps. Not final yet. >> Yeah. >> Um, but maybe something like that we're going to want to put up on the website as well. >> Um, >> cool. >> Um, so that that covers 2.2. 2.3 was
it's more again just another update. um the water department uh shared with uh myself and I think Veronica maybe David that they are you know having a proper survey done um of that parcel so it you know not just a hand drawing um and
we've touched base on this topic it's for the you know concept plan where it shows the easement going through um so we're waiting for an official surveyor stamp drawing um from the water department uh the hope is sometime in September that we have that um you you
know, for for longer term planning purposes. Um, and you know, if we get it between now and the next meeting, I'll put it on the agenda and share it in advance so we can all um take a look at it and just, you know, sort of put it all together, if you will. So,
>> that easement, I believe, is already written up by town council and it just needs that picture and it would also need to be um placed on the registry of deeds, >> right? So it'll be recorded and such you know probably through a myar um you know
and that we have you know it's available public document that you know folks can look at if needed. So >> okay thank you. >> Um so that that covers 2.3. Uh 2.4 is meeting minutes. Um I had a flurry of writing over the last few weeks. Um you
know May 22nd, May 2 uh June 26th and July 8th. Uh May 2022 and 26 were Zoom meetings. Um, so if I was way off topic, we always have a recording of that and you're welcome to yell yell at me and give corrections. Um, July 8th was in
person and really the goal of that meeting was a board reorg and the review of the RFP. Um, happy to take corrections. I'll make note of the correction that Veronica is not the vice chair and Cindy is. Good luck, Cindy. and uh >> and and well anyway, do we want to make
a motion for these um separately and then any discussion on each? Can we do that? Because I have discussion on two. I have changes on two of them. >> Sure. >> Yeah. Whichever you guys are most comfortable with. So happy to be flexible. >> Um I would make a motion to approve the
minutes for May 22nd, 2025. >> We would need a second and then a roll call vote. >> Okay. I second that. >> Dave Worland. I >> Beverly Napier. I >> Cindy Bounty. I >> Veronica Cal I.
>> Excellent. So that is May 22 has been approved and we'll go online. Um looks like we may have a question for July or June 26 >> and July 8th. So I will bring out my sheet and look to make edits. So,
>> are um well, do you want the edits first or the motion first? Which way should we do it? >> I would take the edits first and then I'll amend them and then look for your approval. So, >> um the only one I have is under 2.6.
Um it's a sentence that says while the general expectation is that the federal government will reclaim the funds it recla remains unclear whether the I would change town to trust will be able to retain any interest acred
>> because I know that ARPA funds any interest on them is retained by the town. Um what I what I don't know is whether the trust that's part of the rules for ARPA funds. Um what I don't know is whether the trust is able to
retain the because it was um committed to us and obligated and reported as such in 2023. >> So um >> yeah that's a good point. Ronnie is a question does this become another
question for Adam? I I don't think so. >> So, who resolves that? >> Uh the town administrator through the US Treasury and CSS >> consultant for ARPA. >> Yeah. It's really a wait andsee
approach, >> right? >> And you know, >> nobody knows. It's so because it was reported for affordable housing and um and and that's that. and we did expand
some of them. It it's 93,500, but um I just really will not do a um it was this was discussed at a select board meeting. No subreipient agreement was
put in even though one was offered. And that is because our former town administrator together with town council and he he states this in the select board meeting said it wasn't needed because we are we are not a 501c3. We
are a town organization just with different rules under MGL for how monies are handled. Um, so it was felt we didn't need one. So the um the uh auditor for the town who audits the
town's books every year said no. He thought we needed one and at this point to and I could write one up and turn it in. However, we have a completely different board of selectmen, a
completely different um uh town administrator. So backdating a subreient agreement in my mind is not the best thing to do. And the fact that we turned in a a budget and monies were expended from that budget to pay for our
administrative assistant to pay for trainings etc. Um but however because of the rule change at the end of December it or whenever it was in the fall it was
determined that um we couldn't spend anymore. So there's 93,000 I can't remember the exact 93, you know, 500 roughly give or take that is unexpended from that account plus
interest. So the 93,000 and plus or minus is what's um in question and um we'll see. Who knows? It's going to be one of those accounts that's found in 10 years and someone
says, "What? What's this money doing sitting here?" And nobody knows and somebody will be very happy >> and there'll be a lot of interest. >> Yes, exactly. So there you go. That's >> Were there any other changes to make note of other than that's one word in
2.6? >> That's all swap out. It remains unclear whether the trust will be able to retain any interest acred. So the word trust is going in place of town. So, it's an amend the draft minutes and then a motion if someone wanted to make it to
approve with that amendment of one word. >> Um, I'll make the motion. I move that we um approve the minutes for June 26th, 2025 um with the um change of the word um
town to trust in 2.6. >> Second. And is there a roll call vote? >> Ava. Cindy Bounty, yes. >> Beverly Nathier, yes. >> Dave Morland, yes.
>> Veronica Cal, yes. >> Excellent. Thank you. Again, those will go up uh Monday online. Um last but not least is our July 8th um meeting we had in person that was not
recorded online. Um David was not present but Veronica, Cindy and Beverly were as long as well as myself and we had one resident um Miss Angel Lord um had come to visit with us and share public comment on a progress of a
development. Again, in summary, that that meeting was really focused on the board reorganization, a quick discussion on registry filing, and then a working session to discuss Haynes Road lot 34-80-0
and the RFP build process. Happy to take any amendments to the draft minutes. >> The only one I have is the second bullet under 2.1. It should be Veronica nominated Cindy Bounty to be vice chair
and um uh vote was unanimous for Cindy's nomination. >> Got it. >> All right. >> Any other discussion or amendments? So, I make a a motion that we accept the
minutes for July 8th, 2025 with the um uh amendment of the vice chair position. >> I'll need a second then a roll call vote, please. >> Beverly Nate here. I
>> We need a second first. I second it. I'll second it. Cindy second it >> gave us okay Beverly Nate your I >> Cindy Bounty I >> Veronica Keel I
>> Dave Worland abstain. >> Yep. David was not present. So that is the right methodology there. So again I'll get these up online on Monday. So >> all right thank you. >> All right we're talking right along this agenda. So, uh, 2.5,
um, is going to be kind of blended into a couple topics here. Um, it's, you know, there's been discussion within the planning board side of things and our, you know, my fellow planning board member here, our planning board administrative, uh, person, Beth, in
regards to inclusionary zoning bylaw. Um, I think I printed that out. Um, and really it's sort of touching on affordable housing. Um, and I think I've sent it along, but you know, it was kind of fast and furious
with emails I was sharing the last few days. So, um, let me know if you had that or if any questions came up. And that's going to sort of segue nicely into the MBTA communities um, topic that we have sort of in front
of us um, for the town come I think it's September 25th, 29th, Veronica, is that the right date? the the special town meeting is the 25th of September. >> It's at the high school at 700 pm.
>> So, it's a Thursday night. >> Yeah. And you know, to give you my sense on this inclusionary affordable housing development topic, I know we we we briefly discussed it when I first started back in the spring and I think
we felt it wasn't really baked out yet to really address and then we sort of shifted our focus to the RFP. I kind of remain in the same headsp space where I I don't know if this affordable housing inclusionary zoning
bylaw thought is the right time for a fall special town meeting to sort of hammer out. Um but I'll take your guidance and leadership, you know, if you want me to really preciperate on that and sort of dig in. So,
>> I can give my opinion, but maybe everyone should first >> or or how about we could we could go the other way. Like, have folks sort of gotten informed on MBTA community zoning and what that means to the town?
I I have, but I'm I'm at the select board meetings and I get that information. So, I'm in a different position than other people. I >> I thought we were kind of in a reprieve period because like we don't have any
infrastructure to do like right like the MBTA communities that you have to have like so many units of family housing a half a mile from a trans transportation hub. Right. Well, >> yeah. So, technically we're small town adjacent to an MBTA
community and there is an expectation that even though you're small town adjacent that you're compliant by December 31st, 2025 within the MBTA um compliance, I'm not sure how to say that. Compliancy or whatever the word is. Yeah.
>> Um >> so there is a and there is a a value to that as I just did this a moment ago before we joined on our meeting. It's about, you know, for us, we would not have been eligible for over $1.25 million worth of grants if >> Yeah.
>> if we weren't MBTA compliant. Um, so there really is a a value to the town to be MBTA compliant. >> I'm not arguing that. I I think that's absolutely true, but I don't know how we can be Okay. What do we have to do to be compliant?
>> So, we have to vote to approve that zoning. >> Just the zoning. Okay. Veronica, you jump in if I'm missing. >> No, that that is exactly right. There's a a an area of town that has been designated. It's down on Route 13
towards um Lunenburgg that the planning board has they've done a lot of work on this and they've figured out where is the best place for this. And so the um parcels that they're looking at are down are down that way. And um it will be
zoned as an MBTA um area, you know, that >> Oh, okay. >> that has these uh you know, just a little bit different zoning than everybody else >> um >> in town. And so
you there's a public hearing >> the 15th. September 15th. >> September 15th. And if you're not um it's on a Monday. If you're not aware, it would be good to pay attention to that. Um I'm I'm sure it will be um
recorded or you know and uh projected, but just so that you know what's going on with that. Um and that that's about so we the town has to have something in place by the end of
December. So there's a public hearing, there's a vote if we need to make any changes as a town to that. And again, this is planning board purview. It's not the select board. Then there would be time to make any adjustments that may
need to be made to the potential bylaw. >> Okay. >> Proposed bylaw. >> Got a question. You got a question from Miss Lord. Do you want to take that? Yes, everybody. >> Miss Lord. >> Hi. Um, good afternoon. This is Sandra Lord. Um, I was just going to ask you,
um, the MBTA, correct me if I'm wrong, MBTA compliant areas would be close to Lunberg. And I was just wondering, do you have like a parcel lot numbers available for >> My response to that is to go to the
planning board. They're the ones that are doing that. The afford that is not a question for the affordable housing trust. >> Oh, okay. It's >> if you email Yeah, email Beth Faxton, she might be able to share a a PDF of of what it looks like. Um or it might be in
their might be on the planning board site. >> I I am looking at the website right now because my guess is that um you could find it there. Um departments, where would it be under? Yeah, land use
department. If you go under departments on the website land use MBTA communities uh compliance and you can go through there there is a lot there that you can look at. You would probably want to look at what's most recent. >> Okay.
>> I think Beth had put up every there's a lot of historical stuff. you can see what the town has um considered over the past two I mean I was it was my last round as a select board member that this came out and so the town has been
looking at it for a long time but it's the planning board who >> Oh and it's right on the town website under the >> Yes. Okay. >> There's a lot to look at a lot of >> Okay, fair enough. Thank you so much. I appreciate that. Everybody have a good a good rest of your day.
>> Thank you. Thank you. >> Thank you. Same to you. >> Thanks. Bye. >> For what it's worth, if we don't vote to approve that compliance, I'm probably out of a job. So, for those who are residents, it could really it kill I mean, it basically it
nullifies just about any grant you could potentially apply for other than paving like paving paving program you'd be eligible for, but almost every other one you'd be out of luck. any community compact, any of the open space, any of
all all the grants that and we've gotten over somewhere in the two million in grants over the past couple since we hired a grant writer. >> Okay. >> We have gotten a lot of grants in town. >> Could I ask could I ask for what ask one
more question? Does a town have to match grants that you get from anywhere? >> It varies. It depends on the grant program. Kieran can talk more about that. >> Yeah, it really it depends on the grant. So, if you can see my screen, I don't know if it's working or not. >> Oh, yeah, I do see it.
>> Yep. So, you can sort of see on the right hand side um the grants that we would not be that we've received that we would not be eligible for. >> That's not what's up there. What you have up there is Hannes Road. >> Oh, okay. The grants. Oh, >> okay. Uh you must have clicked on the
wrong one. There we go. Does that look better? >> There you go. It's >> like a map. >> Yes. Oh, I see. Okay. Yeah, there's some kind of >> I see. >> So, on the right hand side, as Kieran was saying, those are the grants that
we've received from state grant programs. I'll >> know it's a little rudimentary. I just I just started building this this afternoon um sort of as as an infographic that shows you what you lose if you don't >> have you know compliance with the MBTA
communities. >> Um >> and you know we've done a great job you know the person before me Aaron did a fantastic job and those before her you know getting grants but within the last few years these are grants that we would lose or and or not be eligible for in
the future without MBTA compliance. >> I see. I see. Well, thank you very much for creating this because it gives a better sense of what's going on, you know. >> Do you have a total on that, Kieran? If you scroll down, do you have
>> Yeah, it's $1.385 million. >> Um, and I know that because I was doing that before, but I I I got to put the total at the bottom. I was running out of space on the slide. So, um, but >> maybe put it in the in the header.
Townsen has received a total of x number of dollars over the past 10 years. So, >> yeah. Yeah. I was going to encourage like Beth and I were going to chat on Monday about how to, you know, clean it up, make it more optically friendly, you know, for a print out at the town meeting, maybe print a hundred copies to
tell people like this is why it's important to your community. Um, and I'm happy to present and explain to people why I think a these are good grants. And though I don't agree with all the MBTA concepts, I don't want any small rural
town to be ineligible for funding that you know for council on aging ADA stuff like that stuff that's really important to a town. So, >> but shifting back to trust topics. So, that you know, we were talking about, you know, the
MBTA compliance and zoning. Um, and my thoughts on inclusionary zoning and affordable housing. I would be waiting to get the MBTA roll out going and then back your way into inclusionary zoning.
I I that's just um >> that's the way I philosophize >> the bylaw for MBTA zoning. I I believe the planning board, unless they've changed things in the past year, voted, it was last August, um they were
going to put in the requirement for affordability for 10% of the units. And they backed out on that last August, >> saying that, well, the density will make it affordable. I do not necessarily
agree with that statement. Um I I don't I just don't agree with that statement. It's not a given by any means. You would think that maybe, but not necessarily. >> Yeah. >> So, um but they did back away from that.
I haven't read the bylaw to see if they put it back in. The last time I looked at it, and it's been changing regularly. um last time I looked which was probably 6 months ago it wasn't there and I don't know of any discussion that they've had.
So the idea was to do affordability this way um the way we're approaching it by taking the properties and affording and developing on our own. Of course if someone says oh well we don't want it here and we don't want it there and we
don't want it there. Well, that's that affordability in towns is pretty dead in the water unless a 40B comes in. So, um this is one way because we have a quasi affordability bylaw, but it has never been enacted by the planning board. So,
this is to make it um more formal and I think it needs more work. I think it's rushed to because you have to have a um a public hearing ahead of time and take input and consider that input and I just
it's just rushed to get it in for special town meeting in September. However, I would be willing to work on it and bring it forward in special town meeting. We'll have one in probably January after free cash has been certified
and the tax rate set. We typically have another one and I anticipate needing one this year. Um so uh anyway um I would I would be willing to work on it to bring it forward
then or at annual town meeting either one depending on where we are >> come December. >> Yeah that that links really nicely to 2.6 six, which is sort of I think this is an important topic for us to have and I'll probably keep it on our agenda for
the future is sort of what the plans are for the trust and the ways that I can assist you guys with goals and you know future sort of development if you will. Um so I'll make note of that Veronica. So, you know, affordable housing zoning bylaw or something to that effect that
we look to maybe for January to get baked out and work with our planning board friends um to perhaps collaborate on that together. Um >> want to do that. Yeah. >> Yeah. You know, and same with, you know, any other, you know, the disposition of
the land and, you know, um sort of what the fall looks like for this group um to make sure uh you want to keep me employed and go from there. So, um, always happy to take, you know, other things you have on your on your checklist that you want me to sort of work with and go for. So,
>> um, so for me it's it's, uh, uh, again, um, Gold Goldson, is that the name? JM Goldson. >> Um, I would want to once the RFP is in place and the property is sold, I think
we need to go forward with what we're doing on the property. Um, if it's reszoned, I would go to the CBA and request that um that we be able to develop anyway. We've already been in
process. That property was available 50 years ago, 40 years ago for agricultural purposes. um and to decide that it needs to be agricultural at this point um is a a
little well I'll say it on tape nimi it's a that's about what it is >> so but that's fine um but I would want to go with JM Goldson and go forward
regardless of what happens there um with the plan that we had talked about and see what people in the community actually want. >> Yeah. >> Um I I just think we need to do that. So our our purpose with JM Goldson may change, but I think we need some
community um uh input as far as what people see. >> Yeah, I think that's great. Community engagement is so important, especially getting, you know, getting way far down the road. You know, sometimes it takes a few iterations of a plan to finally get
one that's, you know, melds well with the public as well as being practically useful to affordability or 55 plus housing, whatever it might be. Um, it sometimes takes a few different um a few different ways to get there. So, um,
>> are this property is the best property and that it doesn't have environmental constraints on it >> and it has town water, etc. I would hate to see us spending and we've spent a good deal of time being thoughtful about what we're doing in town. Um, under the
guise of we were voted at town meeting, the properties were voted at town meeting to be for affordable housing. I don't want to see the situation where we say, "Okay, so these people decided that they didn't want it there because it was next to them." And then we go to the
next property and we encounter the same situation. Um, and we've already encountered it just with doing minimal forestry, which is a common thing to be done in town. Um, so do we move from property to property to property,
spinning our heels because really truly people in town don't want affordable housing. Um, that's my concern. >> Yeah. and I see that happening. Um, so >> yeah, every town has that, right? I
mean, that's just the reality of of some of these topics, but hopefully, um, you know, more, you know, we're able to collaborate a little bit and, you know, sort of get something that's approachable for all, but, you know, maybe I'm too optimistic when it comes to that sometimes. So,
>> well, I'm hopeful, >> but you never know. So, >> um, >> okay. So, community engagement, JM Goldson. >> Yep. >> Um inclusionary bylaw. There was a third thing. Oh, um the um
the property on Hannes Road, the um encroachment. Um >> Oh, yes. So, you know, I meant to add this to our agenda if I can. I should have had a correspondence item on our agenda. Um, our town council has received a response from the resident
that had encroached on the Hannes Road parcel. Um, there is discussion of a check um and you know a response to the um encroachment letter. Um so that is positive. Um they may opt to not plant
and in lie of that you know again write a check to the towns in affordable housing trusts. um at which point we should go out and plant the trees. So we have, you know, our buffer in place for that parcel. Um so we're waiting for a few more details from town council on
that topic. Um so hopefully that will be not necessarily a win-win, but it'll just be a correction to what had happened on that encroachment up there. Um so >> so maybe we should put that on our next um next uh meeting agenda because by
then what the resolution is or what >> the resolution between town council and the um resident is >> it would be nice it would be nice to get that resolved quickly so that our window for planting is is closing quickly for
this year in my opinion >> doesn't mean We can't do it next year, but it'd be nice to do it in the fall, >> but it may be a practical impossibility. Um, >> yeah, my suspicion is the encroaching resident uh likely writes a check.
That's sort of what I gleaned from the messages between um them and Adam um Adam to town council. Um but I'll I'll keep you a tune of what whatever develops here over the next it'll probably be next week that we hear some more is my guess. um at least crossing
my fingers and hopefully to David's point, we can come up with an action plan for either their planting or we get we we go up there and we plant um and get some, you know, nice new trees back in the ground there. Um they sort of keep that keep that area flush, if you
will. So, >> um if I can jump in on a couple other correspondence items, um Beth Baxton from our planning board side of things. Um, this is in regards to 159 Brooklyn Street. Um, the building commissioner
made a determination on the classification of those short-term rentals that are on Brooklyn Street right there. Um, they have been, >> if you've been following it, it's kind of an interesting topic. um where they're they're going to become long-term rentals and uh the units will
be shall be reclassified as nonowner occupied cottage dwellings as defined by towns and bylaw and nontrans um as defined by chapter 780 CMR 2021 international building code.
what they are now is there's nine units there, nine dwellings that are short-term rentals, though the folks there are actually there for longer term. Um, nine's an important number because it's one less than what that affordable inclusion inclusionary zoning bylaw mandate would be that if you hit
10, then one's got to be affordable. M >> so the interpretation there though and I just talked to the building commissioner before our meeting is does the does the standalone home count as one of the dwellings there? >> So is it nine plus one?
>> Um good question. >> Good. >> And I don't know. So, we were scratching our heads and we're going to go back to the drawing board a bit on that >> because technically you have 10 dwellings then on a single parcel >> and then you do you do become
>> uh quasi supervised by an affordability concept then because one of them would have to be affordable. Um so you get you know one point on your subsidized housing inventory if you will one unit. Um, so I I forwarded some of that correspondence and once I have more
clarity, I'll keep sharing it with the group um to sort of be aware of um and just kind of an interesting topic in terms of how that relates to goals of the trust in town. So >> I know that >> great.
>> That was a lot of me talking. So sorry for that. But happy. >> Yeah. >> Um it can't be Airbnbs up there because they have to be sprinkled is what the building commissioner determined. So um interesting topic in general. Um, you
know, there is another parcel in town up on Brooklyn Street just before the crossover into New Hampshire that, um, we've had a few folks come through our office up here to ask about zoning in regards to what that could be. It's almost across the street from an already
already little apartment complex, little town houses there. Um, so there's, you know, a few other folks that might be coming towards us eventually, either self-funded affordable housing or just more, you know, mixed housing for the town. So,
>> good. >> I don't have any else to say unless I can answer questions for you guys. So, >> so for our goals, we have inclusionary zoning and goldson. What was the third one? >> Engagement.
Y >> community engagement um with JM Goldson um inclusionary zoning sort of discussion and sort of iron that out bake it out a little better. Um I I will put the contacting a forester for our action plan up there and you know to see
if they want to do a cut you know late fall early winter or is it another year? What's the best plan there? Um >> and then I think >> encouragement >> I think it's you know determine you know really solidifying this RFP and
and getting some funds into the trust account for for other goals you know to pay a JM Goldson or to you know work with you know surveying other parcels we have through the town to get them properly sort of diagnosed if you will
>> and EMBTA compliance pushing that forward to January. Sorry. >> No, no, no, >> no. >> Yeah. >> Inclusionary zoning. >> Oh, I'm sorry. Except >> um >> you know, and there's also, you know,
regionally looking at other towns, you know, Prol's got some affordable housing topics going on. Graten certainly does. Dunville's got ones that are going on. you know, is it is it worth having a a session where all you know, the towns sort of regionally come together and you
de you designate one person to sit and have a cup of coffee with the other folks from other towns? Um because I do think there's some regional goals that could be developed between, you know, almost a coalition of the area. Um even though where MRPC and you know Pepil and
Dunable are Nimcog you know outside of that you know you do have some really strong leaders in the area that could probably bring some ideas together and maybe there's some buying power regionally planning out >> within our own little you know part of
Massachusetts here. So >> it's interesting too. >> Yeah. >> And and maybe that's happening organically already um and I'm just not aware of it. So, >> all right, things to think about. >> And then I guess last but not least is a future meeting. Um, when do we want to
try to meet again? >> Um, >> I know. When's the special town meeting? the 25th. >> The 25th >> of September. >> So, I would vote for after that. Um, >> would you would you want to do it before
or after the 9th? >> Um, when does the RFP go out? >> Uh, the 20 after the 22nd >> of October. >> No, that they're due.
>> Responses are due then. Pre- bid is 109. I think we should meet the week of um Oh, it goes into October all of a sudden. >> I know. >> Um the 29th of October or the I mean of
September or the 1st of October. >> Yeah. So for the RFP, we had said it was going to be available at 9:25. That's a Thursday. >> 9:25 or 9:15. >> Oh, 9:15. Sorry. >> 9:15.
>> Yeah. I'm my chicken scratch here. >> Um, okay. So, and we have a pre-bid meeting on 106. >> 109. >> 10 9 or 10? >> 109 is the questions. >> Yeah. >> I'm sorry. Okay.
>> Which we may not need depending on. I'll send a quick little snap, you know, snippet of all these date changes for you everybody too. So >> that'd be good. >> Um I I think the week before the for me it would be like the 29th of
September or the 1st of October. >> I think 29th of September works best for me. >> Anybody else? >> Um yeah, that's good for me too. It's >> So, let's go with that day. Karen, what
time works for you? >> Probably a little later in the day, like a 4 PM that day, if that's okay. >> Yeah. >> Um because I'll be >> 29th, you're saying? >> Yeah. >> Correct. Yeah. Monday the 29th of September. Um I know I'm coming up from
New York on the 28th late, so be >> Yeah, let's do 400 pm. >> Great. And is that virtual or is it um in person? >> Doesn't matter to me. We could do virtual or we could do in person. Um I
know virtual enables folks to come from wherever if you're on the road or um just don't feel like driving late in the day. School will be in session and soccer games will probably be going on. So sometimes it's better to be off the road at that time. Le >> let's do Zoom. Let's do virtual. Okay.
Okay. Good. >> I don't have any other meeting business. So, um, it's up to you folks if you want to chat about anything else. >> I think I'm good.
You and Kieran, you and Dave will take care of meeting with um, town council during, >> right? >> Yeah. I'll send you an email, Dave, and we'll get you I'll make Adam aware of it in advance, too, in case he has any he
may throw a red flag and say, "Hey, this is crazy." And at which point, we'll let him uh give us the rundown. So, >> okay, that's that's the 4th. Is that right? >> I believe so. I'll check with Sabrina um to get the exact date. So, >> okay. Just to let you know, I can't do it in the morning. I can do it anytime
after 12. >> Yeah. He's typically in the evening those days, like early evening. So that'll that'll drive well with his schedule. So >> okay. >> Um if someone wanted to entertain a motion to adjurnn at 509 p.m. and then a
roll call vote. >> I move to adjourn. >> Second. >> 509 p.m. I have a second. >> Second. >> All those in favor? >> Okay. Cindy Bounty. Yes.
Beverly Napier, yes. >> Veronica Cow, yes.