all right we're on the record um so sort of based on what Veronica was sharing um I'll sort of get us rolling through our agenda um you know we'll I'll have you guys call the meeting to order we'll do our roll call
and we'll uh go from there so so Dave do you want to call to order you're the vice chair and I'm the nothing um maybe take move into chair position yeah okay i call to order the towns and
housing authority affordable trust at 403 on April 22nd um Veronica let's do a roll call ronnie go ahead
veronica Cal present david present beverly Napier present cindy Bowie present excellent kieran Mian but I am not a part of the group i'm just your administrator so um you know in terms of the agenda I'll quickly go through it um
and then we'll sort of look to go through the items in chronological order um we've completed it call to order and roll call we also have um no chairman's additions or deletions so that'll be a quick one to my knowledge um we're going to review the minutes from March 20th
that I shared out um previously um I don't think I got much feedback so we can always make amendments if we need or we can vote to ratify those minutes um in terms of meeting business we're going to get an update on the forest cutting
plan um Veronica shared an update a little earlier this afternoon um I'll share some info and some background on the MHP report from Laura Shoufelt um also provide an update on the consultancy land use attorney discussion
on engagement um for one of our projects um we'll discuss um the Hannes Road property encroachment um and a tree replacement design um sort of scope if you will um we'll also talk about the
blood road property um in a scope of services uh segus into MHP u could provide us and then I'd also shared a towns and open space and recreation plan from our planning board folks um though I know it was a little late in the day
and lastly an ARPA affordable housing trust fund discussion um and that was a part of that packet as well um so I'll just uh flip back to chairman additions and deletions to keep us in order and I don't think we have any unless I'm
missing something i think we got everything here i saw your email that said there were a couple things missing but I didn't know what those were in regards to the agenda today the agenda yeah it said
something like there were a couple things not on it but I couldn't figure out what they were oh you had asked about the Atwood property oh that was for the THAA meeting oh THAA okay all right yeah blended them all together so okay the other thing I
couldn't understand was there was a note on our meeting saying the agenda said the 24th but it's the 22nd but the agenda says the 22nd yeah there was a little Yeah we had a little confusion in the town clerk's office because
um I sent them you know two housing meetings on the same day and I was working with our TCAM folks to get the links and all that and I think the town clerk thought the housing authority meeting was just a duplicate of the housing trust and it caused them a little confusion um so unfortunately
they weren't able to post the housing authority meeting which was supposed to be later this evening um and we have to reschedule that and initially there is a typo in my agenda where it says Thursday April 22nd um which is a typo because
today is Tuesday in fact that is true yeah I hadn't noticed that at all I just knew it was the 22nd yeah so a few a few worlds we're all colliding here together so you know welcome to the real world I guess okay all right well I
don't have any additions or deletions i don't know about anybody else but I will say for the next agenda we should do um an election of officers um and we should make sure we have a posting for a fifth
member though those aren't really additions that's really for next time yeah I know um having just sat here in uh the land use office we just had a gentleman not reup for ZVA so I think we're running short on a few different
boards here in town um like a lot of them so so if you know any volunteers or civically minded uh friends sign them up um so all right I guess we'll shift to meeting minutes was there any questions
or concerns um I didn't have any i'll make a motion um should I make a motion or do you want to talk about questions and concerns first if if there's no changes necessary then a motion uh sounds great um I move
that we accept the minutes for um it's March 20th 2025 as written okay i'll second that cindy second all right is there a vote
um Veronica Cal I beverly Napier i Cindy Bounty i I Dave Worland I although I wasn't present at that meeting but if you guys accept the minutes I accept the minutes
and just for my own education is this the typical format you you like them in tried the model after previous meetings but I'm always open for critical feedback so um if it's something that you'd want done differently feel free to let me know so
I thought they look good i did too i'll keep rolling that way then okay that sounds good um so two uh looking to meeting business 2.1 was a forest cutting plan um and
there was a document that Veronica just shared um and I can either screen share or I can let Veronica chat about that um because there wasn't a lot of Yeah I emailed I BCCD everybody on it i I just checked with um Chris today and cuz I
hadn't heard anything and I didn't know if you had Kieran so um so I uh so you guys all have it in your email he said that John Clark did agree to update the plan and um uh DCR just has to approve
it but they're waiting for our updated timeline we updated that in February and so I um I just sent that to you Kieran and Sabrina and it's on the main page if
you go to our website the um affordable housing trust page on the town website down at the bottom it has a link to the five-year plan and to the updates to the five-year plan so we would just add that
at the bottom i had sent it to him and I didn't realize he was waiting for it to go up on our website or done that maybe I forgot it i'm not sure but um so I've included that to you and Sabrina Kieran
and if one of you could get that up on the website that would be great yeah we'll we'll get it up on the website and then I'll also circle back an email to you Veronica as well as um those folks to say "Hey it's on the website here's the link." Thanks make a reference of it
of their own so okay and and once that's done we're all set with the forestry plan it even though we have a different TA now and a whole different select board than we did when we got that signed that contract signed um Adam I
had asked Adam about this at the last office hours and he told me it's still valid just because the board and the TA changed doesn't matter so the contract we have with Kyle to do the forestry is still valid so once we have the forestry
plans approved by the state we are good to go i imagine though that it's not going to happen until the fall yeah it's probably just the timeline in general so right so anyway so there's that
great so that's the update there for 21 um looking at the agenda we have 2.2 um was the MHP report um so I caught up with Loris who felt and she shared a variety
of RFPs that her group had worked on you know for like the town of Wellle and places like that they're really large files like they're 25 megabytes 20 megabytes i I I emailed her to say "Do you have a link that I can share with the members?" And I have not heard back
from her yet um in terms of getting that information out um so I'll I'll nudge her again before I take off tonight to say "Hey you know have you gotten any link progress with the links and sort of getting it out there?" I hesitate to print a 25 megabyte
document in color because it's just going to kill the printer and Right right and it makes no sense we don't really need it in hard copy we just want to be able to flip through it you know yeah um and you know and I having read a
few of these before um and also having gone through these some of like you know the the city of Wellfleet's not quite the city of Townsen you know the town of Townsen versus the city of Welley or Norwell you know or handover like we're not really in that ballpark you know
just to be a broadstrokes kind of comparison um so I maybe I'll sort of ask her if she has any like communities in the market basket of towns in that she's worked with um to sort of help us get a path forward um there were um
Cindy and I went like two years ago I guess in October it'll be two years ago or so to a thing in Sunderland that MHP had done that's actually how we got hooked up with MHP in a way um anyway uh
if they have a Sunderland RFP we we toured their um their housing facility that they had built it's different from what we're thinking but you know theirs is like a building like Atwood Acres kind of thing but um something like that
might be helpful i also have the one from Dunstable um that I could share um with everybody and also one on disposition of land from somewhere else it might be Stow um with
Habitat for Humanity and so I will share those with everybody okay if if that's okay um but it would be good to get what what Laura is talking about because We're working on the RFP with that
organization so yeah and this and and they're very well done and they're very sharp and inclusive of a lot of different areas um I just was trying to figure out the technical way to get it out you know those little hiccups sometimes make it fun um but I'll um
look to circle back andor share information between now and our next meeting um to each individual on the committee so you have that for your reference so okay and and they're if you need to fall asleep you could read some of the pages because they're long in my
place on the uh on the agenda 2.3 is consultancy and land use attorney um discussion on engagement um and that was something you guys had charged me to go and start finding a resource resource or resources for um I reached out to JM
Goldson and have not heard back yet um so waiting to hear back from them i have an email into Adam for another topic and I'm trying to be efficient with calling him andor emailing him for more than one thing at a time so I use the hourly rate
correctly uh was was a recommendation I got from our TA so waiting to catch up with him in terms of his thoughts um because he owes me an answer on some surveying question for our kids country but I was also going to ask for his sort of thought and his firm's thought on
being our sort of attorney and review for um RFP production and review process um and then we always have MHP as well to sort of to work with if we feel most comfortable with them
i I would like to work with MHP continue to work with them but use the other two for a go you know to bat things off of until we decide whether we want to go with someone else other than MHP
um is my thought but uh um Adam has office hours next week Tuesday i think it is the last Tuesday of the month he comes for office hours so Kieran you might want to talk to Sabrina and um sign up for some time i always sign up
for time with him take his whole day so anyway um Yeah all right jm Goldson did our housing protection plan
they did and they also did Dunables they built they helped us build our RFP and Oh really in creating the evaluation process for evaluating the RFPs that we the respondents we got okay we we learned a lot with them i think Carol
Bacon could probably share that as well you know some there were a couple hiccups along the way but um ended up I think being a pretty good product at the end that we used our housing trust funds for um and um I'm still appreciative of
the fact of them linking us with some groups we hadn't thought of um along the way so Okay all right so um that'll be next meeting all right
any other questions on that from the rest of our constituents here nope all right excellent um I'll keep rolling through uh the Hannes Road property encroachment um topic andor issue um
I had caught up with David and Veronica and Adam um a week or so ago about um 34 Hannes Road in terms of them cutting into town land that was really over the housing trust type land um and they've
cut in and taken down some trees we sort of discussed placing 12 trees I believe it was along the property line there yep and I can screen share that if you like but I also sent that out and kind of um I sent that to Adam so I'm also waiting
for Adam's feedback on that as well this is great by the way thank you for doing that yeah I I like your placement so I'm just kind of winging it um it I mean I think it's it's unfortunate that the the property line
was you know denigrated if you will and hopefully some trees of decent size will grow and return some of the privacy as it's intended so um but um I don't have a lot of update on that other
than you all have that design i don't know if it's something we should vote on per se veronica I I think maybe we should okay um just so that we have it in case it's ever questioned that's
Yeah so there's a motion to vote on the tree replacement design as presented okay can be before we go what's what's the plan are they going to put trees this big in or like what what Oh I guess we should report on that shouldn't we
well Adam is going to draft he was Has he drafted anything yet he's out of town this week okay i don't think he's back until Friday yeah so I think maybe we shouldn't vote on anything until Adam has provided us with with what he was going to write up no um
I think we should vote on the placement of the trees in the diagram that Kieran did okay would you like me to screen share that or had everyone seen that um in the media was it in the Was it
okay my my only question is I think I think that's really good and I think the tree should be replaced because we always wanted to maintain you know buffers around our property at the at the property lines but what kind of trees is he going to replace it with
i think that was going to come from Adam's um Adam's language was going to be like trees you know whether it be evergreens and you whichever types of trees were taken down I think they took down and then and what the size of the
tree i mean I know this you know it's pricey it's going to be a pricey thing for him you know um but like the size of the trees because like if he if he just puts you know 10 trees from National Aba Day that are this big you know I don't know i don't know i was just curious we we
had specified um didn't we when we talked to Adam maybe we should wait for Adam's write up you know I'm just afraid that if we wait to vote it could be a while till things go out um unless we
vote to say we're just voting on the placement of the trees just the placement of the of the replacement trees um they're they're to be goodsized trees and they're to be professionally
planted with a one-year warranty on them oh right okay okay all right is that Do I remember that right i think was in the discussion yeah yeah i think we said a minimum of a year mhm you know it would almost be like we're
voting on the design the placement and then the supporting document would be the legal sort of write up from an attorney to be presented to the um land owner there the
Hannes you know neighbor do we and we'd have to have a a board vote to ratify the language that Adam writes up to so but we might be putting the cart before the horse here in one sense um and maybe it's better to do it all bundled
together um it feels that way to me okay then let's just wait um that that's fine so if I can ask so there was no specification as the type of tree or was there i think we said coniferous didn't
we oh or no deciduous we said deciduous i think it was deciduous okay i think that's why he took them maybe because you get more money for those i don't know i shouldn't say that maybe that's just me being um
But we Anyway um do I have my notes i think it was yeah I think it was deciduous and I I I agree it's probably wise to hold off so it's one clean
packet rather than sort of peacemeal together perhaps i agree okay so this is what I have number one was a commitment not to oppose development by THT uh number two was a $500 donation to
the affordable housing trust and number three was 12 trees with a warranty quality nursery stock um lasting one year five on the upper seven on lower staggered along boundary
um settlement letter kieran will walk the property and sketch which is what he provided to us adam will write the uh settlement letter with 123 which is what I just read and send to us for approval okay those are my notes from that
meeting yeah I think that that sounds spot on so um so anyway um so when do we think Adam would have this letter drafted do you think by the end of next week month it's the the issue is it is town meeting
time right now and he covers a lot of towns right um so where I would hope to have it this meeting was on 47 so where I would hope to have it by the end of the month it's possible that we won't
have it till midmay right um so depending on his workload and I know he's his away message is vacation you know he's on vacation until I think the 25th whenever is there an ideal time
to plant these trees is it better in the fall or does it not matter i I'm not an aberist but if we have a drought it would probably be better to either do it like next week or or wait until the fall because you don't want to
Good point july you know it doesn't rain or something so I think that takes away some of the urgency of this no yeah i mean I think it it would be good to at least get it over to the property owner
i mean have Adam you know have have Adam pull it piece it together have us approve and then you know he'll he'll likely you know I agree with Cindy planting in the heat of July or the dog days of August may not be great um but you know if it's before June 1st or
before June 15th okay but we still have a one-year warranty that's going to be held on these so um you know that property owner may say "Why don't we wait till October when you know Central Mass Nursery is looking to unload some of the stuff that didn't sell
you know is there is there a big difference then when it's a little cooler i think trees do better then but I'm with Cindy i'm not an arborist so I'm kind of I like honeybees and what they like so that's about all I got we've we've done a lot of planting here and we always choose the fall for for
optimum uh results." Yeah yeah so then by you know november 1st the trees to be planted on or before November 1st that so then there's no no real rush other than to get it to the land owner right so
and maybe they'll want to attend a meeting and hear you know if if I'm the land owner I'd want to come to a meeting and discuss but personal opinion yeah you know so okay all right great
um shifting down next on our list at 2.5 is the Blood Road property um and this was a concept that we're looking for community input on um in regards to this little project we have out there and is this one where you want me to
share that sketch again or are we where do we think we are in in the terms of the this I I think um we could share the sketch um and then look at the
um Laura had sent a list of questions uh where do we stand on these RFP questions to consider and I and I thought I read somewhere where that she said we should write the RFP and then go
to the community am I misremembering that or did I read that somewhere i think you're right i I did share those documents um in terms of process from her um let's
see here i'm I'm looking here for Yes um where did I get that from i know I read it the these are the things we should begin u meet consensus on she sent this on April 2nd
everybody has it was in the packet does everybody see it mhm yeah um so maybe what we should do is each go through this and come up with our own thoughts on it and then at the next meeting
discuss you know and by then we will have had time to look at the RFPs hopefully or some RFPs um but she and she said for going out to the community in May yep you can sort of see this is some of
the the questions here so I know because I I think we should all be in agreement on these before we start before we do an before
we do an RFP obviously and probably even before we start presenting things publicly you know i mean I think these are great questions to put out so that people understand what we're doing but I think as a board I don't you think like
do you think like we like I don't know are we doing ownership or rental like like that first one right there you know are we going to do age restricted or are we going to do like I these are questions I think that we have to that that as a board I think we should I
don't know do you think we can reach reach consensus on these things as a board yes I think we probably can yeah I think you know so um you know I don't think we'll need a
40B on Blood Road right do we I don't know um because of the number of units that would go in there and whether we're doing um age restricted are we doing a combination of age restricted like
there's two lots there are we going to re um redo this to combine the two lots or are we going to keep it as two separate lots but with it going through both how does that work and is are we going to have one lot be age restricted
which has lower you know greater density or are we going to go with an open space multif family kind of situation so um that makes a difference i know where it is Kieran now it's in
the scope of services where she has like a timeline um so may uh but anyway to get back to what Cindy was saying there it is um I think we should all think about these on our own and
then hold a meeting you know and um and discuss and and come to a consensus or send our thoughts to Kieran and have him you know compile our thoughts and then
discuss or something like that i don't know the best way would you would you be would you entertain an in-person almost working meeting to say hey let's like I I think of like a big whiteboard and let's say a question one you what does
Cindy think David think Veronica think Beverly think we sort of you marry ideas together as you can it may take an hour but that would be the only meeting agenda would be working through these questions and sort of going from there
yeah because you know I think that's a good idea because all right So like I'm probably dumb all right but um like on the ownership of rental towns can't manage rentals but I don't know can you rent and and give all of that to the
developer and say you know what this is what we want you to build we want to rentals but but you're going to have to be the the landlord right i mean can you do that like there are different questions like that that I have that I can't do sitting by myself so so I think
that um I think that's a really good idea Karen to to have um you know and I don't know how people feel about that like maybe people don't maybe we should just build things and sell them or you know I don't know what I don't know well
one thing Laura said in the last meeting was that right now there I think she said the monies that are in place for nonprofit developers are for rentals as opposed to ownership units okay if I
remember that correctly okay um and so that's something to consider but I like the idea of a working meeting i do too yeah and it might be in you know I know with town meeting coming up might be probably looking at towards the end of May my guess but maybe it's just
an afternoon you know with a whiteboard or just some big poster paper and I I know it sounds so elementary but it actually works really well when you get you know you guys you throw your ideas at me and we start circling things that work and things that we don't want to consider and stuff like that so yep
that's always the way to go um okay so looking at her her letter here the um this is the scope and services that we asked for in this letter she kind of has a a timeline so she had the bowler
engineering site feasibility that was completed a year ago the wetland scientist um that was completed May 24th she has 2025 but I think it's 2024
um engage a wetland scientist to delineate the wetlands on the parcel that happened last spring so this is a typo it was 524 i think that's 2024 not 2025 um because those wetlands are
delineate um and I was out there the day they did it i went and talked to the um wetland scientists so Aaron called me they called her and said "We're on site we're doing the wetlands." And she called me
and I threw on my boots and ran out there so um yeah then it was Buller Engineering to prepare the conceptual site designs that's completed and that was completed in January and then review beginning memo with
trust to set parameters for drafting the RFP April 2025 is that the letter we're talking about Kieran yes the RFP questions to consider yep so we're going to be a little bit behind
if we do it in May but I think that's okay um unless we want to do it like next week or something but um and then create the first draft of the RFP in May i think we're we're going to be a
month behind i think we're May 2025 for reviewing the beginning memo and we're more like June 2025 for the first draft and then edit and revise the RFP collect documents for the RFP she says May June
and then release the RFP didn't she say it had to be um August for a first pass or to wait until next spring yeah wasn't there a time there was a
time she did talk about a time um I'm looking when was this may 20th um I'm pretty sure she said that it was like like September October where the RFP has to go out otherwise you've
missed your window and you have to wait for the spring yeah um but anyway what she has here the release timing for the release of the RFP will depend on the extent the trust engages the public i expect the trust
will begin engaging the public in May after the first draft of the RFP is created see I would have thought it would have been engage the public and then do the RFP but she says it's RFP and then engage the public
you know you could go a couple different ways on that um because you are the public technically your residence and you're trying to compile it together and then you go to the public forum to get feedback on the design and intention of
it yeah i mean how many hats do you want to wear is always the question I think in that scenario so um and it's full well knowing it takes an RFP almost two or three tries to finally get a response too so it'll probably you know how it
starts will not be how it finishes so I I agree with Kevin i Karen I think that I think we have to have something to put forward if we just kind of put forward you know like without without
some pretty kind of clear like like designs and and do we know you know um it's just it'll be like a free-for-all we're going to have people going you know what don't even build on that land i I think it should be a farm because you know like I do you know what I'm
saying like I think that part has already come i I agree with you Karen think that that it's up to us to put forth a plan and then let people talk about the plan and and if they want to say you know what we think that that's dumb or we don't like that or you know
then that's the time and place for it we're not it's not we're not doing it but I think we have to put a plan out there first before we before we go out you know does that make it it's very clear from Laura's intention that a
first draft is done and then the public's engaged and then that draft changes to the extent that the public engagement may change it before it goes out i mean makes perfect sense i mean otherwise
you're right it'll be a free-for-all and and you know there's there's it's pretty clear that there's there's a lot of questions to consider and once those are we agree on those we can put together a draft that's the time to engage the
public that and and that's I think what Laura is trying to say here even though May has ch changed to June from what Ronnie is saying that the reality might be June she's saying create the first draft in May and then the release will have to do
how that engagement with the public turns out as to when it's released okay right pretty logical to me y and I do believe Yeah I do believe you could engage MHP to help us walk through some of those
questions at that working meeting and you do have some funding available for that but maybe it's something we want to do on our own but just another sort of order of operations i'm happy to do it i've done it before but if you wanted to have a true professional with some you
know you know uh status behind you you know having Laura come and sit with us that day to walk through the questions could be a practice so well I I totally agree for instance uh I certainly have thoughts on uh whether it should be rental or ownership and I
would like to hear some input from them on that to see if that if what I'm thinking holds water yeah you'll get pros and cons I'm sure because MHP has probably seen it go both ways yeah definitely and
and the RFPs she's she shared with me were both there were some that were rental there were some that were ownership um you know the Dunstable one it's going to show rentals and they're all counting towards your SHI um there's another one in Dunable that's was all
for sale it's 55 plus housing so there's all sorts of different iterations of how you can do it so Pepil's got a big rental one coming um so different different ways to uh Do we know how Graten is handling theirs they have an enormous development coming do
do we know anything about that what we know is uh I learned this at the um networking meeting this month the developer has not yet gone to the town for any permits
which was a surprise to me let me see if I can find my um Wow um yeah uh I'm looking for Grten here deluxe Project in Grten there is no ask for
building permits for housing yet um but they did the same owner um they had cut off two lots right on 119 right for a and they did come forward for a 10 bed er where it would have been a restaurant
or 55 and over housing so that's where the emergency facility is going yeah 500 Main Street I believe right i can't remember the number but yes right across from the yellow buildings there yep yeah the there's a new cannabis facility in
there there's like um Blackbird or it's some Yes little Chinese food place yeah it's a great little great little shopping center but yeah it's right across from there on that i don't know why I thought that that because it like 250 units i thought they were rental but
I don't know i might be wrong i don't know what they are but there has been no ask for building permits yet according I'm sorry to interrupt you've only got about two or three more minutes and then we got to cut over to another meeting
okay oh okay we'll revisit that one um or I'll engage Laura and I'll email the group and and sort of get um some dates on the mind you know on the books and go from there for that um Okay
the the next 27 and 28 one was a towns and open space and recreation plan from our planning board friends um can we come back to that um we need a mo we need to discuss the ARPA funding pretty quickly here I guess
um the town accountants um because there was no um agreement that anybody can find the subreient agreement um they feel that this these funds should go back to the town and given our
financial uh situation um I I would support that um Nelson and I met with um met with
uh um Jennifer from CSS and uh she can uh do the the accounting is due at the end of April so we need a vote on whether or not to transfer those funds back to the town when Ronnie excuse me
when when would those funds be transferred back to the town what is there a deadline um it would be the end of April that's the deadline that's the reporting deadline um and the reason the accountants this is Roselli the account
the um accountants that audit the town um those funds were to have been committed and they haven't been committed other than they were committed by the town to affordable housing but we have not we don't have contracts in
place and they wanted those contracts so can I ask before any vote how do you propose how does the board feel that this board can move forward with zero funds do you want me to talk or or I'm asking
i don't know we have 6,59523 in um in uh interest those funds would be used to pay Kieran's salary which is roughly 4500 to 5,000 for the year in combination with all the other
funds from other places um and uh we have forestry funds coming in and my proposal would be for us to consider selling the smaller lot on Hannes Road that we were thinking of as habitat the 2 to three acre lot that's
separate from the one we're doing forestry on and um and that would give us additional funds i would want to ask Kieran to explore that i have no idea what's involved with selling a piece of
property do we have to give it all to them can't we can't we give some of it can't I think we should at least keep the interest that was earned oh absolutely we're keeping the interest that is in our bylaws um so getting kicked off did we just
lose Beverly and David i didn't do that but yes it looks like he just lost both of them i wonder if their internet went crazy or something um anyway
and so this is the end of April and now we're going to get all kicked off anyways we we have to talk about this do you want me to try to get a meeting for I'll email everyone to get another quick meeting we'll just make our own how come we can't continue with this meeting i don't understand aren't we on
a Zoom like we don't have a quorum anymore again technically no quorum and TCAM has a few obligations for their bandwidths if you will okay um but we will uh we'll hit pause and
we'll uh I'll get us back on the horn in the next few days um and I'll check with everybody for timing and we'll revisit the last two issues there okay that sounds good to me okay all right thank you Karen um motion to adjourn i know
it's 447 consensus veronica Kell yes all right all right then thank you thank you Karen thanks everybody thanks Kim bye