good evening uh I'd like to call the uh Board of Water Comm towns and Border Water Commission is meeting of Monday February 24th at 5:00 pm to order at 53 this meeting is being recorded by
Zoom um and will be uploaded to tcam um on YouTube thereafter uh row call of board members present talk molans chair present Nathan meta Vice chair present Jessica funol clerk
present um could I have a roll call of C citizens or um officials present please D superintendent present SEL all right thank you very much for that
um 1.4 Chairman's additions and the deletions I do have um an addition um that I really wasn't expecting um just I just wanted the board to know
and the residents to know that we I am working with the town on the mbte lawsuit money um and how to access it or if it is accessible um
and that kind of is um ongoing at this point in time um and that would be about as much as I can say right now um meeting business um vote to be taken
on yes sir go ahead are you are you saying you're working on behalf of the Board of Water Commissioners on this matter sir yes sir and I said I would in the last meeting I wanted to see to be able to fund some of the extra stuff I said I would reach out and try and get
get it done um because I'm I just haven't been in town enough during working hours to be able to to go over there so I've been dealing with the Town Administrator um and uh lii on it
um fairly convoluted and I'll update you at at the next meeting all right thank you um 2.1 um master plan Warr um warrant article we had talked about this last
meeting um Dave correct me wrong this is for the hydro um Hydro hydrologic study correct right and and also the part of
the hydraulic study is a flushing plan and um as you know for Lunenburg Road yep not only you we picked out a tank but we have to design a booster pump yep and without doing the hydraulic study
you don't know what to put in the no and listen I I think I've been beating this hydraulic study like a dead horse for about a year um and the flushing program
um um I'll open the what was the number uh for the warrant article for the the addition of a Hydra hydraulic study and um a flushing program that portion all
all together six 60,000 o for just that one portion right it's 32,000 for the hydraulic study but part of the master plan is is the flushing program and everything else and also you you got to understand that what's changed in the
town cross streets on on wasn't on when they did the last mastering plan um Main Street has been redone and totally changed and besides the treatment plant so there's not one well that has not changed in the town no
I agree the the the the going from the tubula wellfield to gravel pack it I been saying it for a while that I I thought it should be done but I I still think it's not truly a master plan to be honest with you
it it is you know it's the hydraulic study and flushing program is but anyways um as as you can see you're talking you're talking you were talking about taking it out of retained earnings right retain I would list the warrant
article retained earnings or other because if we get the lawsuit money in because this would be covered by the lawsuit money that or or it we may have extra money in the treatment plant okay
so all right I I and I agree with that the Cyber um the I'll say I'll say for Nate and Jess the two items we're talking about if we want to clear our system out we
want to make it truly clean the water going in is clean it's the tuberculation that's in these pipes that causes the problem um it will identify the areas and what Gates we need to turn um so that we can do it Dave what
is in retained earning so I know right now 280,000 and about $500 okay um well Nate and Jess do you have any comments on 2.1 I would like to see some of these
it's a little difficult to see these draw I I like these drawings I think they're done well uh I'd like to see them on packet yeah I'd like to see them kind of orientated correctly it be a little help more helpful to other than
doing like this but um I think is with a walk with a proper walkthrough of each of these I it looks like it's done well um I'm curious as to know if we're going to be formulating the wording for the actual warrant tonight um and if that's
already been done um other than that yeah let's let's delve into it my thought is to also with Nate just might as well just put it on because it's gonna these things are going to need to be done anyway why put it off if
we can get it done sooner rather than later A cheaper cost because if you put it off another two years the cost is just going to go up more no I I fully agree with that that's been everyone's standing point right now
um the the aut model update is [Music] um is it's fa fairly labor intensive [Music] um so it's it's a lot of measuring and
actually turning the gates or turning the hydrant and stuff like that so that that's actually I'll be honest with you that's a good value at 60 at uh the what the 32,000
and then the 28th for the um the gate program um all right I I I think if we formulated the formulated the
um the warrant article um tonight I I would vote for it um where hold on let me look at the packet because I like the wording in the packet a little bit better um in under the fee it's it
says uh let's see um water system Master Plan update can we we we can change the name of the article to what we want it to be correct right we haven't put it in yet until Friday correct right we have Friday so I
would say the model would be included in that so I'm I'm gonna give them I'm gonna give the capital spending a copy of the contract so they so they can read the scope all right but I would call the
warrant article the water system Master Plan update um and that to give the total value the 60,000 and to come out of retained
earnings or other such or other funds is that about right correct if I have enough I can get it um put it on the uh what I have left in the building if there's enough or it could be put on the
lawsuit but that can be determined after the time meeting okay um do you want me to get do you mind if I give a stab at it Nate please do please do all right I make a
motion that we forward a warrant article hold on my computer locked up [Music] um put forth a warrant article titled water system Master Plan
update for the amount of $60,000 to be taken out of retained earnings or other funds second all right motion's been made and seconded everybody okay with that wording I guess there's a typical
wording used um and I'm trying to remember it I know I probably have a stack of papers with Mo um warrants but that's not right here um no and I fully expect Town Hall can correct our verbiage if they need to they will Adam
cous will look at it before it goes p through yeah I wasna say Adam will probably look at it okay can can we uh approve this contingent Upon Us reviewing Adam's just to make I I just want to make sure we're doing our due diligence we don't need to have another
meeting but as long as we vote on it contingent upon review of his wording of Town Council comfortable with that yeah we yeah could and then we could have it they have that meeting just before the the town meeting so we
could amend it like it's say because once it goes to Adam and stuff and comes in they've GNA start printing it out as quickly as possible I believe or setting it up and what we can do is that meeting before the the the select board is a
meeting before the actual town meeting and that's where they correct a lot of um printing errors and stuff like that so if we needed to amend something or we wanted it amended we could do it right then and there n but I agree we should
see what the final um warrant article looks like before we go into that meeting the town meeting did Lor have something to say on that Lori did you have something to say about that I was just gonna say um once the select board
signs the warrant it it's 10 or 14 days before the annual meeting so everybody gets to see it anyway and yeah it can be amended on Town floor okay any tweaks or easy so I would say um I I'd accept the
amendment uh that Nate proposed that the so let me read it again um the warrant article I propose a warrant article titled water sister Master Plan
update totaling amount of $60,000 to be taken out of retained earnings or other funding contingent on Final approval by the Board of Water Commissioners after review of the by the town second Town
Council to all right amended Town Council second motions made in seconded uh if there's no further uh discussion can I have a roll call vote Todd milans and I
Nathan Mata I Jessica funol I okay 2.2 cyber security warrant article and in the packet um it kind of Dave put some good
stuff in there um this is a requirement I think it needs to be done by December 31st if I'm not mistaken we have to submit that we have a that we've had a cyber security audit done um and we've taken any sort of actions or have an
action to-do list um Dave what is the sum that we are well they they told me about 10 so I want to put 12 in there because they wouldn't give me uh White mon wouldn't give me a
number yet but they're working on it so I wanted to put 12 in there or up to 12,000 just to be safe and not get caught well this this cannot be covered by the building I no that I know Dave that I know and I probably can take this
out of Professional Services but is that where you want to take it out of or you want to do retained earnings and other funds like we did the do it that way if I if I if it works out I can take it out of Professional Services and this way I
don't take anything from anywhere that I may need it later or we [Music] might all right as much as I you know we talk about i' rather not not put
put the bill on on I'd rather end no I I understand that um see I propose oh let me ask before I do anything and open my mouth again Nate and Jess um you got any questions
on this yes shoot um do we have anything in the packet for specifics on the scope of what what is actually going to be conducted it's whatever whatever is DP mandated that's fine it we can just hear
that it's mandated and just accept it I thought I I thought I had something is it no it make sure that we know what's being done not just blindly accept state mandate I have something in here is um
emerging contaminants in smaller disadvantaged communities Grant I don't have I don't see anything about you didn't put anything in I thought I gave it to somebody and it didn't get put in um all right maybe I missed it
basically what they do Nate is they go through through they're going to go through our scada system they're going to go through the new buildings in in um internet connections um they're going to make sure that Dave do you have what do you
have Beyond skada do you for reporting do you have like whims or anything like that it's a it's a it's a um laboratory data management system basically so your data that comes in from the the state can get and it takes skater information
and correlates it and stuff like that you have H2O software okay it's the same thing okay right so that it'll they'll go through the H2O software because it interacts with the skater and produces our state reports it will go through Vadar which is our billing software and
just making sure there's no Open Spaces especially with the skater making sure the skater is is isolated and siloed and has no openings um and they basically go and they they they
run it through its paces and make sure that everything's tight and then they give you a certification that you have to send to the EPA so uh my other thought on this um was any crossover that is um let's try to
account for any crossover that's going to have um any bearing or have to do with a sanitary survey and make a notation of that um and we can we can use that to our benefit before we get that cross zero crossover there is no
crossover and the other thing is the town's doing their their right now also I I I I want to say the last sanitary survey that I we really went through with a fine too comb there were mentions of
security and cyber security I think that there may actually be some but I'm wrong that's fine I'm just saying if there is let's make sure we when we see this when we're getting this study completed conducted let make make some notations and you know you can
prioritize it as needed so there's less content on a sanitary survey if there is crossover you're saying there's none I think I think let me finish I do think cyber security is on the sanitary survey but it's also the certificate we
get from this um audit is what they're going to be requiring they're not going to go in and um they're not going to be cyber people that can go that do the sanitary they're the same water quality
and engineer Type M uh D has always had um and that's why they're requiring um this professional cyber audit so that they can Iden if you if they do identify any anything um that um it can be
corrected but you you would have that certification that's part of the reason we hired um White Mountain is when we got here there were some definite holes in the system um they had a USB that was
in the skada computer that was Bluetooth and you could actually pick up the skater right out in the parking lot of the old building um and that's when we got White Mountain and that's what they specialize I the only thing I would be
leery of is seeing if there's any um crossover between H2O software and the skada um that they would identify but for the most part I think with white mountain would've been pretty good
um it has to get done um um it's part of the the RS that we have to deal with so um I'm okay with it um I wish we had had the documentation like Nate asked for
and um I'm sorry it's not with us um but where we have to do it anyways and it it's to our benefit to do it so if we like Nate says before the next sanitary Ser we can have this certif
certificate to give them and check on X off but also to to guarantee that we don't have any cyber security holes I'm going to be honest with you water utilities are the number one target of of of foreign hackers right now um I
know of not recently but in the re recent not too distant past say within the like f last five to six years there've been three or four water utilities that someone has hacked all the way to the chemical feed pump
and messed around with it the operator on duty caught it shut it down nobody got hurt but we are targets now is Townsen a primary target probably not but it is something we should be safe on
yes Nate uh so with that being said um anything of substance that is um gathered and we're going to be discussing I propose that we do so in executive session as to not highlight any potential targets um
well yeah the report wouldn't be published it would be um well it's going to need to be disseminated to the board and you know I mean I guess we don't have to accept it right it's it's done we're we're we're having it we may
authorize it to be done it's going to be conducted and then we're going to get substance so I suppose you're right but if if that does come let's just be careful about oh I I fully agree and certainly I'm an advocate for transparency but we certainly don't want
to identify our weak spots exactly yeah just so you know you mentioned the sanitary survey I just got a week and a half ago it is on the 4th of March all right Dave who's doing it the same uh
Caitlyn haers she's the same one that did the uh final inspection for the treatment Okay Lori has something to say Todd go ahead Lori I can't see you I'm sorry lri so Jess thank you you're welcome does
everybody else see me I can see you Lori see it must be the way I have my view set I can see everything but the very top of your screen because of my orientation window orientation now you're speaking I can
see you now okay any anyway um I was surprised of this maybe three I don't know time flies weeks or so ago every department has to do it every department has to do it and it has
to do um virtually with like our insurance so ours is different I'll be honest with you ours is mandated by the EPA and not the state or anything else the D is carrying it out but it is an
EPA mandate yeah this is something different than what Lor's talking about but Lori is correct that the town will get if we don't do it the town gets um charged more money for insurance
which comes back for the water department to pay for right so that that Nate I'll get you in two seconds that I agree I just want to make sure that our audit is going to be very different than theirs go ahead Nate
so uh before we had um a reorganization of the board of Selectmen we had had a request to release or permission release permission to White Mountain to the BOS to uh to do that I just want to make sure that there hasn't been any
problem and you have everything you need that was to you lii you're muted there you go I I have no idea I haven't seen any reports we actually I've been asking questions uh for a bit now as to where we stand
waiting to hear from a certain a few people from the state so um I don't know so we we did as a board authorize that so please U um superintendent vant make sure that she has everything she needs
if they do need something copied and sent right so they they don't they they've been doing meetings once a month and they they have it's supposed to be the final meeting this month because they because part of what we're doing
and part of what the town doing is you actually have to have a written plan and part of who who's doing meetings once a month the town with guardian and they're scheduled meeting I can't remember if it's tomorrow or the next day the
IR they have not told me the IR the IR is is exactly what that mean I think they're meeting Wednesday in fact I think it's Wednesday this week right that would be correct so Dave let me ask a favor of you could you find out from
IR if they have um gotten the stuff they needed because we did give permission for the um for them I um for them to communicate with white mountain because
White Mountain is our vendor um I can answer that right right now I think maybe one of those meetings okay and White Mountains giving them all the information they want that is correct then that answers that question
um you know and again ours is going to be a little bit different than the towns um because it is it's water specific um but it it will meet the CR criteria what L's talking about for the
insurance um anybody else all right all right my first one was really painful Nate you want to take a whack at this um yeah so do we have a dollar amount for this
12,000 right up to 12,000 is that on our paperwork here I just want to see what no because it didn't get included in the packet okay $122,000 yes sir saying not we can leave it at I well I
think you can leave it at 12 because if there's anything left over it just goes back into on the Enterprise fund anyways we're saying Enterprise yeah well I would say is approprate retained earnings we're going to take it out of retained
earnings or other funds I never liked the ambiguous language of other funds there's there's another wording and it's at the end of every warrant it's like ah or other funding I think it is yeah something like that okay um I
move that the Board of Water Commissioners um petition a warrant no what's the wording here help me out here submit submit thank you submit a warrant article yep uh I
move that the Board of Water Commissioners submit a warrant article authorizing up to $112,000 to be spent on the cyber security audit second subject to final sorry subject to
final approval by the board after um review by Town Council second motion's been made in second any further discussion maybe in somewhere that we can say that it's it's state mandated
like we have to do this if we have to we could explain it on the floor unless you guys both want to amend it I think it needs to be said though just so people know that it's not this this needs to happen it's not really it's just where's the money gonna come
from no I know I just um I can stand up and say something yeah I don't seem to have that problem either Nate most days um either that you put State mandated cyber security
assessment I'm okay with that in there I think that a lot of citizens are going to read it state it yeah that's I'm worried about where stay mandated if we say mandated do we get a to comply with State
mandate that's not bad let get on with that so all right what was the amendment you just came up with J you said to comply with State mandate let's let's just give it another back
um uh strike the last um I move that we submit a warrant article to the board of Selectmen to raise appropriate or spend $112,000 from
retrain retained earnings or other sources to pay for to comply with State mandated cyber security audit com uh contingent upon final board approval after town council's
review second motions been made and seconded Perfect by the way that was really good like thank you both um motions been made and seconded I don't really think we have any more to discuss if you're all right we'll take a roll call
vote Todd malanson I Nathan matala I Jessica foli I motion pass is unanimous um seeing no other items on the agenda um I
uh make a motion for adjournment second I just wanted to to bring up um those Maps I I drew last week just to give you kind of an idea of
what what it would take and to do the Pro okay so and the other thing is peil got denied funding for their treatment plan so it's just it's just a quick
update okay um motion has been made and seconded roll call VA Todd malanson I Nathan matala I Jessica foli I everybody thank you for coming out and taking care
of this these quick items really appreciate it and really like working with you guys so anyways guys have a good night and take care all right have a good one good night