Good afternoon. I'm Carol Hopsis, chairing the capital planning committee and I'd like to call the uh meeting to order at 12 noon and we have a roll call vote. >> Carolyn Bazik is here. >> Now call here. >> Robula here.
>> Carol Hos is present. She can come in after. too. Um, is there anyone online that's recording this meeting which will be uploaded to YouTube?
Okay. Hearing nobody else, I will say there is no one else recording this meeting. Um, I have no additions of deletions and like Kathy gets staff. We can um, everybody have a
chance to look at the minutes. Yeah, >> a minute dish here. Drink water. Uh, are you here? You here? I'm here. >> All right. Present. Uh, we were just Everyone has um indicated that they
reviewed the minutes. >> Okay. Any suggestions? I make a motion we accept the minutes as um as Hang on a second. >> Yep. >> Okay. >> So, it is what is it? 1.4.
>> Okay. Thank you. I can't see. >> Thank you. >> Okay. >> Okay. So, finish the motion. >> I made a motion. Yep. To accept the minutes as as presented. >> Second.
>> Yep. >> Okay. And I guess we'll take a vote. >> Yes. Jerome Ziggs. Yes. N Call Yes. >> Rob, yes. >> Kathleen Swford, yes. And Carol says, yes.
Okay. I just um gave everybody a spreadsheet. >> So, I'm just going to The only numbers I didn't have were Natalie. So, if I read them off, you can just add them to your spreadsheet. >> Okay. So, okay.
>> Okay. Do you Are you ready? >> Yeah. >> Okay. For um the first one, Memorial Hall windows, she had 40 >> and then the next one, the sidewalk was 29.
>> So, uh So, what was the So, did you figure the average what it was? >> Well, that's what Okay. So, I can So, for the first one, I did get the average 38 for the whole windows. And then um 26 was the average for the
sidewalk. >> Okay. What was it for the windows? >> 38. >> 38. Is that including Natalie's though? >> Yes. >> Okay. Yeah. >> All right. Yeah. Yeah. So, okay. Well, let's let me go back. So, Natalie, the first one, the hall windows is 40.
>> Yeah. >> So, now the total instead of 188 is 228. >> 228. Okay. >> And the average was 38. Okay. >> And if anybody wants to correct my math, feel free because um
you know um so then the sidewalk is per the score is 29 then the total becomes 171. >> Okay. >> Then the average becomes 26.
>> Okay. So if we're good then the roof the score is 28. The total becomes 154 and the average is 25. Um then the sidewalk the memorial hall sidewalk the
score is 32. The total is 134. And I didn't calculate the average for that. I guess I skipped that one. >> Well, if you want to wait a second, you can do if you're quick with that, that's fine.
>> You know what? I'm sorry, but I was confused of what you were doing here. Okay. Can we go back to the very first one? >> Dividing it by six. So the 228 divided by 6. >> Okay. It was 38
or >> 228 I'm sorry. >> 228 >> divided by six. >> And I'll if anybody corrects my math that's fine. >> Um so the Memorial Hall sidewalks is 22.
>> Oh the Memorial Hall is 22. Okay. Yep. Thank you. >> And I just dropped off the >> I'm not good with percentages cuz some of them didn't come out exactly. >> So, I just dropped the decimal point.
Um, okay. So, the heating system, the score was 38. >> The heating system replaced the Memorial Hall's heating system. >> Okay. 38.
>> Yeah. And then um the total column becomes 188. >> What? >> 188. >> 18. Okay. >> And if I did the math right, the average was 31.
Oh, Kathy's got a calculator. >> And like I said, I just dropped the >> festival points. >> Yeah. 31. Yep. >> Okay. So, then we go down to um the cat loader. >> So, the school was 39.
>> Mhm. >> The total becomes 215 >> and I never got the averages for the rest. So Kathy, if you can sure >> um do that, I'd appreciate it.
>> Um so you round up it's 358.83. So it would be 36. >> Yeah. >> Yeah. Okay. Let's see. So then the next one is the dump truck.
>> The score is 34 and the total is 226. And if you could do the math, Kathy >> 38. >> Thank you. >> And let's see, the next one is the
fitness court and the score is 19. The total is 143. >> Um 24. 24. Okay. And then the next one is the vehicle leases.
The school was 25. The total is 130. >> Okay. So, we don't have anything from Veronica on that. So, we would divide it by five. >> Um, yeah, I guess we can do that. Yeah,
she said. NA and maybe it's because it comes out of his budget budget, >> right? >> So I I didn't know if we I didn't know which way to go with that. So I kind of >> All right. So it would be 26 on that,
but it's true. It's covered by their budget. So kind of a point. >> Yeah. So, um, and then the next one she didn't score cuz those, if you look in some of the notes with the little stars,
those are, um, Veronica's notes, >> right? >> Um, so I just put her notes in there. >> I figure we can once we go through the sheet, we can start discussing. >> We can discuss it. Yeah. >> Yeah. So, I just stuck her notes in there. So um
so for the replace ambulance the score was 23 >> and the total was 105 you could do the same thing Kathy it would be like five I guess they come up with the average >> 21 >> 21
>> and then uh the biker gear is score is 29 >> the total was 141 and you'd be doing the five again I guess. Uh 28.
>> 28. And the last one is the score is 30. The total is 138. And uh >> so it' be 28. >> 28. Okay.
>> All right. Let go. I'm not First off, I'm still not sure what the budget is. Um, I think somewhere I figured, where did I do that? Uh, I'm figuring the snow and ice budget's
going to increase. So, that free cash is going to decrease. >> Um, >> and then there are a couple of articles I think on the >> I'm telling there's two articles. >> Oh, yeah. There's some warrant >> on the warrant that is looking for some
money. um >> the ones out. >> So I I don't think there's a whole lot in free cash that we can use either, right? >> No, I I had a piece or I did have a piece of paper where I kind of like
this. Well, one of the So we going to take this as we go down the line or you take it out of sequence or what do you want to do? I I'll I mean I'll redo the spreadsheet when I get home, but um I'm not sure if
I was trying to read what we do with these numbers. Um and I'm not sure if going from if the the lowest one is the first priority. I was trying to figure that out and I
>> the lowest one the first priorities. >> Um let's see what it is. the ambulance. >> Well, that's why it's like I'm not sure how much >> Well, I I have some feeling on that. You know, when he came in the other day and
um he said about keeping his money and and getting his own things and being respon maybe that's the way to go. >> Yeah, >> I know. So I'm I'm I'm kind of thinking we go one by one in discussing if this
is okay with everybody. I mean this is >> because I don't really understand the scoring and what we're supposed to how we use the scoring. Well, I I mean I don't really know. >> Well, why don't we just like discuss one by one
>> one by one and I did put any notes that we I could think a lot of these are notes from um Veronica and I'll tell you the ones that I just put in myself and read something. So, all right, let's go.
I know for when we talked to facilities, their number one priority was the repair the library sidewalk, which >> to me that has to be done. >> Yeah. >> Um and it did go up. He did say indicate that it went up to
16K um from the 12K that was originally on his >> his thing. So Veronica's comment is redirect special funds set aside. I have no idea what that means
>> or where those financial funds are. >> Carol, I can talk to that. I am here. I'm listening. >> You're not here. Okay, great. I did see you. I guess >> I'm driving. So just know that. Um but um it's one of the special articles. It
was set aside a long time ago, like the 2000s, to do the sidewalks from the center of town down to Sterite. Kathy, you might remember this. >> Oh, I remember. >> And there there is money in that fund.
Um, I can't remember off the top of my head, but it's in the 20 to 50 range. >> Um, if we Well, >> you can't break it up.
>> But you think there's enough money in that account to cover >> anyway. >> Okay. So, okay. >> 16,000. >> Okay. Okay. >> We should have you were last year. It's
in it was in the most special funds defined. It's a year old, you know, but money been spent um given a set of all the >> Okay. >> And that wasn't um redirected last year
or closed out last year when they did all the closeouts of special articles. Oh, they lost their Oh, that's right. I forgot about that. They did do a close. >> They did. They did do a close out,
>> but I don't remember if they one of them or not. Is the um >> Who says that who's in char? >> It would be the accountant. It's Elizabeth. >> So, it's Elizabeth. Yeah. >> Yeah. So, you'd have to like
>> Well, ask her. >> She Elizabeth, she's not here, right? No, physically she's like she physically doesn't. Yeah. >> Yeah. >> So, um is this um >> is this fun closed out
or or funds available? >> You know, I I I sort of remember that they they found a lot of money. Was it last year the year before? Well, the only other thing I can do is look it up on in the minutes.
>> It would be wonderful if it was sitting there. It would be absolutely a wonderful thing >> for everybody. I believe that was last year that they did that. if I'm not mistaken, >> the close out. Yeah, I believe you're
right. >> So, >> as soon as you said that, I remember them talking about doing that. >> So, we we skipped over the windows today. >> Well, I was doing >> Okay. >> only because the sidewalk is number one
and number two is the windows. Yeah. Um but um so I don't know if we have to kind of we have to present all this stuff here. So I don't know if we can we like do a motion that says >> if the money's there
>> if the money's in this special funds we'll use it otherwise it needs to be paid for out of >> raise appropriate >> raise appropriate or is it free cash that's what I'm not sure >> um I don't >> how much free cash do you have what did
I say >> I think I I think was it >> I I used the there was 558 8,000 558 >> 880 free cash. >> Okay. >> And then I'm assuming they're going to use the 450 for the ICE,
>> right? But don't they have something in there? >> Well, it they they had budgeted $241600, >> right? Yeah. >> So, if I use $450 as the bill, then there's $28,400 left that needs to be
>> to cover the ice. So, which I deducted from the 558, which leaves 350,480. Um, because and if we get more snowstones, who's to say it's not going to go to 500,000? But I just figured
we're going to use the 450 just >> Yeah. >> because we're going to have three >> Yeah. >> days of snow and ice that they got to treat the roads. Plus, didn't we have how much did we have in
stabiliz capital stabilization? We have 46,000 still, >> I think. That Oh, yeah. That was that that was after the 3100. >> Yeah. >> So, okay. So, that was that was like 46,000. So,
>> we got about So, 46 plus >> about 250 thereabouts. >> Yeah. So, um, but we got to pay for the sidewalks no matter what >> for the library and the senior center
because, um, wait now, you know, when that when that library was built though, there was a 25 thou $25,000 gift, right, Kathy? >> That's what we we heard. um that someone
had um >> donated $25,000 towards library maintenance. >> Maintenance. >> Where is that money? >> And if it's at the library to the endowment, >> can we Yeah, that's what
>> because if it's in the endowment, I checked with Stacy. Um money from the endowment cannot be used for library maintenance. But if the gift was given that way from the from the family >> for me, >> right? But if it was put into the endowment, that's
>> Do you know what I mean? >> Yeah. If they went and donated it through the endowment, >> even if they said >> Yeah. >> one thing, >> because I mean I just >> Can we You can't come back on it then, can you? Can you? I don't know.
>> No, I'm asking. I mean, if that's the way the woman had donated it towards maintenance and >> Yeah, it's toward I don't know why they couldn't use it then. >> If if that was her wishes, >> right, >> I understand what you're saying, but if
they went ahead and put it in the endowment and the endowment has >> restrictions. Yeah. Restrictions, then I don't know. >> Well, I guess these are the library. Well, we already Kathy already did ask the library. >> Well, yeah, but just generally I didn't
know about that at the time. >> Oh, okay. >> Oh, back to the library. >> So, we would have to ask the accountant if I would think if there's anything. >> Okay. So, then we need to guess I got to go through tune in to ask the accountant
to do whatever >> and you're going to get this all by Tuesday. >> No. >> Okay. That's what I did. >> Can you ask Elizabeth directly or >> do you have to go? >> Well, I Well, you know, because because she's a contractor.
>> Um, >> and I think I think the last thing I saw from Melissa was it had to go through here. >> I don't >> I don't agree with that myself, but that's just me, I guess. But I I do know
that you know working for the government, being a government person, working with contractors, being a contractor, there there is that whole thing you have to go through and be careful uh
whole thing. So would am I going to get all this information by Tuesday? No. Not I highly >> not if you have to ask >> Karen to ask her to respond to him to respond to you >> versus if you could go directly and she
>> well maybe he I wonder if he didn't go >> well you have to ask >> here let me just ask why ask him and have him come in here >> have him come in and join us if he >> exactly >> let him say I can't talk to you
>> exactly I can't wait for that. Okay. >> He's got the cops in there. >> He's got >> He's not being arrested, is he? >> No. >> No. He said he's private. He'll pop in in five minutes. I can ask him.
>> Um >> Oh, yeah. Okay. >> All right. So, we'll put that one on hold. So, do we want to talk about the >> windows? >> Do we need to take a vote on that or no? >> Well, why don't we wait and see if it comes in?
>> Okay. This is so hot. I don't know how I'm going to do all of this. >> So, this is for the library. >> Yeah. We want to know if there's a library maintenance of 25K. >> Yeah. >> Yeah. And how much is in that? We have
to ask about the uh sidewalk >> special article money >> article moneywalk money >> dollars. So that would be for the accountant too. Okay. So for the hall windows that was the
number two for the facilities guide. Um, Veronica had said there's grant funding for historic buildings, >> which is nice >> if it comes through. >> If it comes through. So, but do we know when it might come through?
>> If they applied for it. >> If they applied for it yet. >> That's the question. If they applied it comes in, we can ask. >> It hasn't been applied for. This is Veronica just to say it hasn't been applied for, but it could be. I'm in and out so I can't but I will when I can.
>> Yeah, we know. >> You should have seen the look on her face. >> Sorry. >> No, that's fine. Well, one of my questions though for that is there any way that he could do
aside a year and I don't know if this is the year to be doing it but go and do the back of the building one year and do all the maintenance that needs to be done and then >> the next side. >> Oh yeah.
>> To break it down >> down so it wouldn't be so expensive. >> Yeah. But was the um when he talked about the windows, >> well, they're rattling. I'm seeing the window blows at the end of the glasses and falling in. >> We've been deferring this maintenance on the windows for a long
>> I know he said that there was some on the stained glass windows there was gaps and everything just hanging in the thread. >> I guess because I'm more of a preservation type person, especially this big stained glass windows, >> I want to make sure that they're
protected. And the more we defer this maintenance, >> the more those especially the glass cuz they're irreplaceable. You can't you can't replace those windows. Lisa did some work on them, right? >> Was it her that did them? I don't know. >> Yeah.
>> Okay. >> Yeah, they have they have been repaired at one point >> probably when we did the renovation. >> Probably which is 25 years ago. >> 30 years ago. >> Yeah, you're talking. But you know the >> but if you protect them by putting small windows whatever the plexiglass is all
it is basically >> that would make a huge difference. But I like your idea about, you know, continuously going around >> and you may not have to do the windows for another 20 years or whatever, but at least if you're working your way around
and, you know, be replaced, whatever, you can >> replace the siding, >> paint, fix whatever the trim is. You could do one a year or one every other year >> and it would be pretty consistent on the
cost I would think on how much you need each year. >> Yeah. So that's a good idea. >> And you know is notorious for not taking care of their buildings. They really have. So
this would be it could be an ongoing just keep going around and >> you know when you see the >> s and when we get to a point where we can actually put the money >> into a budget for >> maintenance for Memorial Hall or whatever. >> Yeah.
>> I don't know. That's just my thought because we used to paint our house aside a year >> just because it was labor intensive and the cost it was a lot easier to do that. >> Yeah. That's just a phased project. Contractors know that. They understand that.
>> Yeah. >> Some may say, "No, I don't want to do that." Now, they'll say, "Well, now I got work for the next four years." You know, on that. >> Yeah. >> Yeah. >> I think it's a good idea. I really What do we want to do with this one? With what?
>> Um, for the windows. >> Windows. >> So, you don't happen to have the minutes from the first meeting, do you, Kathy? Is Rob here >> from uh >> the I think the first meeting was the highway and I mean oh no the second
meeting was facilities wasn't it? >> Yeah. >> So I do have um I do have it. What did he say? What do we say about the windows? >> They were saying about a grant. >> Yeah. >> Looking for grant. Okay.
>> Okay. The stained glass windows have gaps in them. It needs to reglaze all the windows and put some windows on the outside of the building. >> This will save on energy cost. So if they haven't applied for grant yet. So
can we make a motion to to Is that the $100,000 to replace windows on them or Well, let me see. >> Hello.
>> I feel a question. >> Can I eat an airhead in front of you guys? I have bunch right now. So, >> would you rather have an end? >> Actually, yeah, those are those are fun. Who brought those? >> Wow, Natalie. All right, that's the good stuff.
>> Okay. Project stained glass windows. Glazing is in poor condition. Several windows stained glasses loose. This could be accomplished in phases starting break room great hall real
building stage windows. So >> So we don't know what the cost for that would be. >> No for >> but even he's thinking it can be done in phases. >> Phases. >> Yeah. Well, that was good. >> Um, >> yeah, cuz the break room is
We were up there one one day. >> Thought the wind was going to go right through us. >> So, did we want to think about a motion? We don't know the cost though to break out the cost. >> He didn't break it down.
>> No, just 100k. >> Um, >> well, and if we did, >> but you can say not to exceed 100,000 or something. at this point. That's all. >> Yeah. I mean, >> yeah, >> but can we mention the phases? >> Yeah. He mentioned >> Why can't we? >> I don't see why we can't.
>> I don't see why we can't. And then and then Well, you use the u the phases here. Yeah. Should we? I know this is answer.
>> And then if there's grant money, that can always be put off to the second phase. Second phase, right? Okay. What were we going to ask Kier? >> So, can you find out or can we talk to Elizabeth directly?
>> Oh, that was the question. >> Um, >> because we need the answers by Tuesday. >> Well, actually, yeah, like Tuesday morning. >> Yeah. >> For which >> there's supposedly a 25,000 library maintenance
donation, but if it was earmarked as an endowment. You can't use it for maintenance. >> You have to ask the trustees in terms of how they want that allocated out. I guess >> that's the only thing. >> That's all you need to do. >> Said it was for maintenance. They put in
the is there any way there around that anyway? >> It'd be up to the trustes. >> Trustees. Okay. >> Okay. So then the second question was there was a special article um back in the early 2000s I believe for
sidewalks to come be put in from the center of town to the high school um some of the money has been spent. Veronica feels that there's money still in that account. >> There is about $16,000 >> just number
>> just in that it's in that ball. Yeah. >> Okay. So we could take it from there >> from there. That's wonderful. So um Oh, so we can say allocate the money from the special article for sidewalks. >> Are you trying? So this wouldn't be for
this Tuesday night special town meeting. >> No. >> Okay. >> No, this is capital. >> Okay. >> Um and it's for the library senior center side. >> There's a world that there's a grant that can cover that. >> But when will we know? And
>> we won't know till the summertime in terms of if we got it or not. >> Till when? >> Summer. >> Summer. >> But >> so those sidewalks need to be fixed now. >> But no projects got to be done it because you have to bid it out. It's a six month timeline anyway. So >> they have to be have three bids to come in,
>> right? Procurement requires anything over $10,000. >> Well, yeah. No, I I agree with that. That's But >> what are you gonna do, though? >> Well, you know what happens over in the spring? They kind of go down a little bit. >> Well, yeah, that's true. They do kind of sink. >> I mean, they don't go away, obviously.
>> Yeah, it's the frosties will subside, but you you just don't, you know, I don't. I mean, you're talking people who are very unstable walking into this building. They make me nervous and I go on Wednesday. So,
>> as a whole, that parking lot is being looked at with Weston and Samson for a re-engineering plan. >> Oh, okay. I just had a call with them yesterday to read because there's a drainage issue going on right there and that's what's crushing these sidewalks and everything as a whole.
>> I would rather do it once and do it right rather than kind of piece this together. >> Yeah. No, absolutely. Yeah. >> I would rather us pause on doing one little let's reour some concrete. >> Okay. >> And do it right. All together. Can we
just have facilities keep marking it so people know there's >> I think it's Yeah, there's a you know >> there's a few things going on over there. Yeah. >> So you'd rather we not do anything? >> Well, let's give them a reason though
>> for the sidewalks. Yeah. And um because you're going to have look at >> I'd say there's a greater plan ahead to make this project done right and figure >> rather than nickel and dying. Yeah, we're not just patching. We're doing a bigger picture. >> We're going to look at the uh
>> parking lot, sidewalks, >> cuz there's a world that we also >> we're a finalist for an electric charging station there as well. >> And when they dig that up to run the line, it will require >> Yeah. >> re-engineering anyways. And then then you do the draining the proper way.
>> And then you do the the blinds from the EV station >> y >> to the building. You do the sidewalks. Um, >> okay. >> So, we could defer that one based on the re-engineering of the parking lots and sidewalks at the
library and seeing center. >> Who like who's asking you to push it along? Facilities. >> Facilities. >> I think I would tell Mr. Ber and I can tell him because I have a meeting at Monday anyways that we're going to try to do this right down the road. And
>> no, I I agree. >> Yeah. It's not We're not doing it. It's just >> there's a better there's a better plan ahead. >> I mean, the worst thing is is when they paved Ash Street, which was beautiful, and then the next like I don't know, so many months later, they're digging up
what they just paved. >> They did in front of my house. It's like, why are we doing this? >> Usually once you do those projects, there's a moratorium in terms of when you can cut into the road again, unless it's for an emergency. >> Well, it's for the water. So, >> which probably wasn't an emergency.
live in my house cuz I developed the uh Olympic swimming pool in my front yard. But but you know it's just like >> the Olympics. >> Okay. So um we could tell him but for for a meeting with the select board I guess they could
say we defer. >> Yeah. Because >> we understand there's a bigger >> bigger need a bigger. I think it was Weston and >> Samson. >> Yeah. And I can speak to this at the select board meeting. It's um Weston like we're I just completed the grant with them.
>> They've been around forever. >> But even if there's a grant, don't we still have to vote on it and rate it? Um because it would still have to come in front of capital if it's over a certain amount.
>> I would think so. Even if it's still on >> I think we still have to vote on all of them whether there's a grant or not. We can just just like I was going to vote on the police lease and just say it's going to pay it out of their budget. >> But because we've rated that high, can't
we put down that this is rated >> we are in favor we >> of getting this done this year? >> Yeah. Um, >> that was a near mark for Scarsdale as well was the sidewalks there. So, I I'm going to meet with her to chat about
those as well. So, >> chat about getting us school money. >> People keep beating that drum that the chapter 70 funding I >> thought she was going in for emergency funding, but whatever. Um, that's I digress. Um, don't get me started.
>> We have to change places like Framingham and Boston before it'll ripple out to communities like >> they don't even know we're out there. >> Yeah. >> And because we're a regional school is why we don't why we're
>> so but you have a lot of regional schools in the state. >> Not as many as regular high schools. >> Yeah. Right. >> The regional schools are just a you know >> I guess I I graduated from a regional school. >> Oh, I did too. I graduated from North
I graduated from Donov. >> Um >> I'm an architect and I design school. So >> yeah, >> I know all this. Yeah, >> you're good with MSBA people that have. >> Oh yeah, they love me. >> Okay.
>> Okay. So we have to go through you for Elizabeth. >> So we just need to find out how much money >> in which account? Well, you said there's 16,000 in that account, but we're not going to defer it anyway. So, okay. Do we have any other questions for
Elizabeth? >> I have a question for capital planning. >> Okay. >> When you guys make recommendations and then you get a town meeting warrant article to approve of said capital project, >> why isn't there an end date on it? >> What do you mean?
>> So, you approve the sidewalks projects have to be done by >> done by grant requires your you close it out and finish it or you don't get the reimbursement. >> Why aren't you >> because we've never been asked >> because I don't know because I've only
done this like once. >> Well, isn't it that it's for like this is for fiscal year 27. So, it would be done in fiscal year 27. >> Yeah. So, as someone who just looked at your past articles, there's more than
six figures worth of unspent funds >> outstanding from town meeting warrant articles >> that haven't been spent. >> Oh, wow. >> But is it sitting there? >> It's sitting there. >> It's sitting there >> and it hasn't been spent and it's been
approved. show. >> Well, because No, let me ask you. Well, let's go. Now that you said that, >> okay, because the I had a note from Veronica, the protective bunker gear, this was
approved for FY26, so we approved it last year as a capital planning thing, but no funds were available. So, what you're saying if we approved it,
is there a is there $135,000 sitting somewhere? >> There is against specific old warrant articles like there's some from 2019, 2021. >> You know what they're for? >> Yeah, I I'll I'll show you. I can email you along the the speech the old
>> I thought they cleaned that up. I thought they did, too. I thought that was a I thought it >> like we were just saying >> minutes. Can I talk? >> Yes. >> Yeah. >> Go ahead. >> Can you hear me?
>> All right. We have >> as Pier knows because we've discussed this several times over the past couple weeks. Those articles we've held um and there for all sorts of things. Um, and unless the owner of the article, the
person that put brought it forward to whatever town meeting gives up the funds, the money sits there um for years until they decide to repurpose it for something. Last year, we repurposed what
we could and put it in capital planning that helped us pay the um lease payment, etc., etc. We never set aside funds for the bunker gear. So, capital planning brings this to the select board by March
1st. The select board votes what goes forward from the recommendations based on the funding available. So, there is no funding set aside for the bunker beer. We voted it last year, but we
never set aside the funds because there wasn't any. If we had had capital, if we had had free cash, if that 200k and free cash hadn't been repurposed, um that's where that would have come from, but we just didn't have it. So, we
didn't buy it and there's no money, >> but we did it last year. >> So, okay. I still um all this money that's sitting out there that's been approved, you can't use it unless the person
>> So, for instance, there's like parks and cemetery or cemetery parks, I can't remember exactly. Like they they have a they have a project that has kind of stalled out and Veronica knows this one because we looked at it and we're both kind of like >> this is an old outstanding it's a an ash
building so people can put their ashes in for those that have passed or something. but it sort of stalled out. I don't know the background, but it's what was it, Veronica, like $16,000 or something like that. >> I thought it was 20 to 30. Um,
>> I could be wrong. I don't have that list in front of me. >> Do I go to that committee and say I'm going to sweep that into the general fund because that's the budget scenario. Wait, we are in a diabolical budget situation here. Oh, and if they're not spending it, and I know for a fact
because I bought it that they have plots set aside at Hillside Cemetery and you could only put ashes >> at because I have a plot there. So, I know that they have a section just for >> ashes. Yeah.
>> Um, so do they need a building? A >> and and why are we going back and and asking these people? Well, I guess the the greater question is as capital planning, don't you go back and do like a triage of the success of the project? >> You are you talking to somebody?
>> I mean, but like I don't know who's been on but like >> the answer is no. >> The answer is no. >> The short answer is I think it's like a recap. Okay, this is what we did last year. How successful were where we, you know, we look at we gave, you know, highway this, we gave
parts that, >> we voted for a roof here. Did they do the roof? Is it still leaking >> because what's the point of a group otherwise? >> Well, we we sort of do that. I we talk amongst but we really don't submit a we don't follow along.
>> I don't >> we count on the department head coming forward and saying we funded this last year. It's in the works. Um and uh now we need this. You know, this is part of our five-year plan.
So things that don't get approved roll to the next time. >> Yeah. Right. >> Okay. Now, was it for an ashes or was it they were talking about green burial? Did they put money away for the green burial? Is that >> what is a colarium? It's whatever. I
think that's the word. A columarium or something like that. >> A green bar. >> That's what it's for. >> It's like a tomb. Yeah. >> Okay. Yeah. >> Yeah. balls. >> We know what it is. Yeah. But no, that's not what I know what I'm talking about. It's green burial.
>> And that's um >> that's something John Barrett's been looking into with Roger. And I think they did talk about a piece of land that could be used for that. And I was wondering if that's what >> what did they what >> the structure you um
>> for the reverential and usually public storage of >> bunnery punerary puny rooms >> holding cremated remains of the dead. That's >> I have I have seen churches um that have
built walls around their cemetery and they put the in >> well it's no different than >> you got a male up here is a mausoleum versus >> yeah not to get too weed but so again as
as a capital planning group >> I would encourage you to put a timetable on any recommendation or approval you make because you you recommend to the select you know, we want to >> within a year >> air packs. We we want to see that this is earmarked within a year to be spent
and the select board can say, "All right, well, here we are. Does you know, air packs require more than one year?" Whatever. You let them in on that and check with the requester. >> Okay. >> So, >> and then in hindsight, what I'm going to
ask of the groups that haven't spent the money is, can I take that money and sweep it back into the general fund? >> Definitely. >> Yeah. or >> just ask and all they can say is no. It's >> But then then can we say to them when are you going to do it? >> Yeah, sure. >> But >> if you're not going to do it within the
next year, >> yeah, you've had this money for two years or three years and >> and we really need it. >> What's the timeline? Yeah. >> The taxpayers. >> Well, yeah. I didn't realize money's been sitting out there and >> well I knew that when I you know you hear bits and pieces that you know
they've taken back money over the years but there's never ever been a true >> let's really sit down and >> counting of I guess well you know just like you know
me and the grants and not grants not being completed in the timeline that They're supposed to be completed in and >> not mine though. >> I thought you were throwing me under the bus Carol. I was like, I'm right here. >> No, no, no, no, no. My my recreation
plan for years. So, don't get me started on contracts and grant because >> but I I I guess this just hurts my head that we have money that's not being spent that's sitting there for years
>> and we can't do anything. I mean, >> we put ourselves through a fizzle every year over >> it makes no sense to me. I mean, I just it just makes >> these people should come. I think that's what the the value of a capital planning committee is. You act the action item is
again I'll use everyone gets new water bottles and we want the water bottles supplied and expended within a calendar year. >> Yeah, actually I don't think >> Yeah, makes sense. >> It makes sense. It really does >> sense. >> So we can set the >> the flavor of it all. I guess
>> that's your recommendation. That's what capital planning is supposed to do is make a recommendation to the select board to say we want this. We want new water bottles for everyone. They got to be within the fiscal year or whatever. >> Okay. So, we do that and
who know we at this >> but that's the town administrator because your select board goes the goes to the town meeting gets voted on the residents say we want that's how we want our tax dollars. >> Okay. And then the town administrator
chases the >> water bottle provider to buy water bottles for everybody. >> They chase the money. >> Oh yeah. You got ability. >> Okay. And if we don't and the water bottles don't show up, we could pull the money back then. >> Then I would say your town administrator
gets to sweep that back. Yeah. >> Cancel the contract or whatever. They don't have by this day. That's it. So, you don't think the money should go into capital stabilization? >> I think a percentage could, but I don't
think all of it should because it could be reallocated against other taxpayer needs. >> Yeah, >> because maybe something else has come up. I don't think >> but you would use it for onetime funding, right? >> It would be free cash. So, it' go back.
>> Okay. Free cash. Okay. >> Because then you could vote how you want to use your free cash. Is it to balance the budget? Is it to buy a police cruiser? Is it to buy everyone, you know, golden toilets? >> What's the difference between free cash and the general fund?
>> General fund is just your your day-to-day budget >> and anything left is free cash. It's just another term for free cash basically. But general fund is >> how we pay the bills. >> Yeah. All right. >> Well, that helps a lot. I think
>> I mean, I'll I'll I've been trying to catch catch down the last few days. I was going to make him aware of it as well. Um, and eventually get authorization from those departments. I'll I'll use Roger at parks and cemetery for it. Say, "Hey,
are you going to do this project?" >> Yeah. >> If not, then can I take the money back? >> Yeah. >> And put it into the free cash general fund. >> Yeah. And he can come back. >> Well, if he says no, >> ask again. >> If we say to him, >> you don't spend it within such a time it needs to go back. >> Well, I'd ask, do you have a contract in
place? Do you have a statement of work? Is there a timeline to get it done? >> Okay. Okay. >> Or how long is is it a contract is good for how long? I mean, >> does a contractor say >> typically three years at least? >> Three years. Okay. >> Yeah. >> Yeah. I think the state is
>> probably had that many more than that. >> I I mean, working for the federal government, we have contracts that I think we could do five years, but we could do five one-year options. So, >> yes. So, um >> we could say that too that we could give
you a one-year option if if necessary. >> Get something done. It depends what the statement of work is and how you um how you write your contract. Okay. Um >> I'll write your contract. Okay. >> All the contracts are going to go to you.
>> I don't like how some of your contract >> I know you don't. >> Um okay. So I think that that does help a lot when we go through these now.
Can you meet for anything else? >> Yeah, >> so what about the windows for town hall? Because there was a grant that might be available for those, too. >> Yeah, the historic renovation grants for buildings. It just it would take some time. I haven't applied for it yet, but
it would it would take some time. >> You need a question being why haven't you applied for it? Because we haven't given direction. Is that the primal process? >> I haven't had time. Okay, good enough. I mean, you know, that's good enough. Um,
>> I would also say we should fix the roof before I fix the windows because your roof is I have water leaking into my office. >> Oh, >> which I just filed an insurance claim for it. So, >> that on here? >> Yeah, it is for down the road.
>> Yeah, for down the road. For down the road. How far down the road? >> Was he passing? Um >> yeah, this is like a big ice stand and somehow the water's gotten underneath the >> Well, yeah.
>> I remember him saying something about what he was going to 28 >> 250,000 for 20 next year. >> Fiscal year 28. Yeah. Yeah, but I know he had mentioned about the ice stand in your office and he was I thought he was
getting something to I think just do a temporary >> fix fix on it and then I Yeah, he did put in for next year to do the the roof. Yeah, that would be a good like dead like just general
building upkeep here would be probably I would do a dead exclusion if if it were made and I would do roof, windows and probably paint patch the building. Roof is first because there's no point of a building you have water leak
>> right >> windows are nice to have but >> the windows are historical. You're talking um yeah these the stained glass windows irreplaceable. So you you really need to >> have a historian come and probably do the
>> Tobias restoration or something like that. >> Oh, he doesn't do windows. >> He doesn't do windows. >> Tobias doesn't >> told us. Think of a couple others. >> But yeah, you want to protect those windows cuz you just never going to get
them back. >> Cover them. Why are we Oh yeah, we do the storm windows on the outside. Boy, >> I don't know why they why they did that. >> Well, you know what? Those storm windows on the inside are really too big. So, I
don't know if somebody decided that Oh, it's a pain in the neck to put them on the outside. Maybe we just >> put them on the inside. >> I don't know. >> I don't know. It was raining that day on the inside where they don't do anything. >> Yeah, exactly. >> Bizarro world. So, >> yeah.
So the building >> So you said that if you were to do roof and windows, you'd do it now. >> A debt exclusion. >> Exclusion. What is that? >> Dead exclusion. It's like a It's a shortterm note. Yeah. >> Okay. >> So it be like a 10-year horizon for the
for paying off a $250,000 note on behalf of the town. >> Yeah. >> And it would increase the taxpayers >> you know tax by that amount over the 10 years. >> 10 years and then it disappears. Yeah. There's a clock. >> Yeah. It's not a two and a half override
that it's not a permanent. Yeah. >> It's not permanent. >> It's a bit more palatable for the taxpayer. >> Unless you like the state that we keep paying for the to drink. >> You'd have to do it for something that's not a reoccurring expense, >> right?
>> It's a one time. Yeah. >> It would be a one time. >> Yeah. This building when they re renovated was a debt exclusion. >> Oh, okay. >> And that was what, 30 years ago? >> Yeah. 30 years ago. >> It's It's probably time. Yeah, >> probably. >> Well, that came back two or three times
before it went through. >> Oh, okay. >> Yeah. But just thinking of the entryway. You have >> we have people slipping and falling out front. Like, you know, we got there's some some general deferred maintenance in this building that can really benefit from
>> kind of a one or two year approach to repair and get up to standard. defer this and just do like the whole building with windows. >> The thing is Rob doesn't have a Rob doesn't have a crew. >> Yeah. >> Well,
if you get a real assessment of it, >> have a a true historian. If it's not to buy like there's other people in the area that do it, have them come in, evaluate the building soup to nuts and say >> he could probably do that. >> Here's one or two, you know, >> here's a one or two year plan for a
phased approach. Here's the total number. Off you go. >> Would that help uh in securing a grant to have that information? >> You have a GAP come in and evaluate the building for you. Gap architects. Okay. Have you ever heard of that? >> No. >> They are doing the union building for us
in Dunible. Um and then they PM the project for us with the folks that did the exterior and then what part of the option in the grant and option in the town funding was for them to do the interior as well. So they removed all the lead paint off the building. They
redid all the brick, all the facade, all the iron and copper detail. >> It's beautiful. >> So do you have to pay for somebody to come in to give you a an estimate on? >> Okay. >> And do you know what that cost would be
to have something like that? >> I think KAP was around 25 to $30,000 >> and that went towards the expense of the project. >> Okay. Okay, >> that was sort of a carrot from them. >> Okay. >> Well, the thing with Tobias though, although he doesn't he would know who
does windows. >> He may. >> Yeah, that might be He's a guy who was in town here. >> Is he the one that's doing some of the bridge? >> Oh, the Cooper. >> Yeah, he did some stuff at the house. >> He's a good point of resource for like, all right, here's what's going on. And
then >> give you a thumbs up or a thumbs down whether he can move it forward for you. >> We like him a lot. He does a lot of work in >> Okay. >> He's the known guy in the area. So >> So he's like a historian guy. >> Yeah. Exactly.
>> Does he do does he do appraisals? >> I don't know. >> No. Appraisal of the bank. >> Appraisal of the job or appraisal of >> No, no, no. Like historical items. >> Oh no.
You have to Yeah. I think this is strictly structured. Okay. Just curious. >> Yeah. >> Yeah. >> Okay. So, this gives us good food for thought. >> Yeah. The first step would be using free cash or an article to authorize the town
to seek bids for renovation work of the exterior aspects of the No Mall. So, how could could we recommend to the selectman to do that for the May meeting?
>> Okay. >> Because then it's probably about 3 to 6 months for a bid to go out. Yeah. >> You get all the different firms whether it be Tobias, Gap, you know, one, two, three architecture firm. >> They're licensed historic historians basically do the review of the work.
>> Well, the thing with Tobias, he's in town here. >> Yeah. Yeah. This is probably too big for him. >> This project >> because this is a >> biggie >> building. >> Well, yeah, it's a big building. You talking roof, window, siding.
>> Very good team with somebody like that, you know, as a local, >> right? Something. >> Yeah. >> I'll forward you guys the cross it to you if they kidnap what they did for the union building and school. You know, it's on 113. You could drive right by it. >> Swallow union.
>> Yeah. Which one is the union? >> It's the one that says swallow union. >> The big white one next to the church on the hill >> in that big section. >> Oh yeah. >> Oh yeah. >> Right across right up above the fire station across from the police department farmhouse cafe. >> Well, I know the little fire station's
like little the cafe. >> Okay. >> Right down from where that big house burned down. >> Yeah. >> Oh, yeah. When they rebuilt Yeah. But it's beautiful that they rebuilt it. It looks >> red. It's It's absolutely It actually
looked better than the old house. >> I stood there about an hour after that fire. I was like, "Well, that wasn't good." >> The fire chief's like, "It was across from the station." I'm like, "I see that." >> Oh, yeah. It was. >> He's like, "We we were volunteering." He's like, "We didn't have anybody." I'm like, "I hear you."
>> Yeah. >> Went up fast. >> We made a phone call and Yeah. waited for a response. >> Was it on Well, that well area. >> No, that's water. Oh, okay. Cuz I when I first moved to West and Wells and I didn't realize that
>> when there's a fire half volunteer fire department and there's no hydrants. So basically basically they come and say >> Jane Jane. >> Yeah. He was like made sure the animals were out. >> Yeah. And the people
and basically your house just burns down and they just come and watch and make sure like >> doesn't catch the police station down the way. >> Whole neighbor on fire. >> Protect the station. >> Yeah, something like that. Anyway, all
right. So, so where are we? >> I'm railroading. I'll leave you alone. >> Okay. Thank you. >> Thank you. >> Thank you. informational though. >> Thank you for candy. >> You're welcome. Good weekend. >> So, >> thanks. >> Do we want to think about what he said
for the windows? The side. No, this >> that's different. The roof in the >> windows. >> Windows >> and anything else that needs to be. >> Yeah, I think >> so. That would be >> you say this should be part of a larger
project. But first we need a study >> to make sure we got the whole scope >> and then >> is it a study or is it uh >> well >> the first thing is a study. Here's here's everything the building needs and then you can phase it. >> But do we have to like
>> just to do we have to pay for a study? >> Yes. But like he said, it goes towards the >> but it goes towards the restoration if they get the B. >> How about we make a motion to the select board to have a historian
uh come in to assess the Memorial Hall building for the perfect the exterior or uh to assess the exterior of uh >> and and explain to people why it has to be >> in Memorial Hall. Um,
>> so >> to assess, let's see, how many? >> Okay, I make a motion that the select board use free cash to have a restoration expert come in to give an estimate on renovation
of town hall, what needs to be done, the cost, and to go for a debt exclusion. >> Sounds good to me. >> Now, can we add in that they >> or do I leave off debt exclusion? >> No, I put that in. >> No, I think I put that in. No, but it
should say like a study to establish the scope of work. >> So to have a restoration come in. >> It's not just somebody coming in and saying I'll I'll >> give you this much money. I'll I'll do this. >> Assess >> to
>> assess Memorial Hall. >> The exterior. >> Yeah. Do we >> exterior >> exterior >> hall? Um what was what else did you say? >> Exterior. Um basically >> scope of work >> steering
>> a study to establish the scope of work. >> Okay, that works >> to come in expert do a study to assess
Memorial Hall exterior work. Okay. Um and and to go and and to for >> we could just say for for
future or for future potential debt exclusion or something like that. Yeah. >> In other words, we don't Yeah. We don't know what's >> it's going to cost >> the total right now, but we're just saying before we >> just throw money at something, >> get it right.
>> We want we want to know what the building needs and then decide. >> Okay. So, >> let's do this again. I make a motion to recommend the select board to use free cash um to have a restoration expert do a
study to assess Memorial Hall ex exterior work >> um for a possible future for a future potential debt exclusion. How's that? >> Yeah.
>> Does that sound good? Okay. >> Okay. So, that's a motion. Okay, go ahead, Veronica. >> I I have a question about the free cash. I would do free cash or if we can redirect articles into capital
stabilization and take it out of there >> just in case the free cash isn't available. I I agree with the you know the article the whatever the motion except I would want to be a little more flexible on the funding source. >> Yeah. >> Yeah.
>> Okay. So for free cash or reallocation of special articles into capital stabilization >> special articles into capital stabilization. >> Yeah. Okay.
Okay. Precache or reallocation of special articles >> and maybe just leave it there. Maybe just leave it there. >> Just leave it there. >> Okay. All right. >> Um for a restoration expert. Okay. All
right. So, that's that's the motion. Who's going to second it? >> JB second. >> Okay. Okay. All right. We'll take a roll call vote. Veronica, do you want to vote? >> Um I I'm I'm not going to vote on these
only because I vote on them again in uh >> Okay. >> Well, I could I I'm a yes on this if you want to use my vote. I'm a yes for the >> All right. Zeke is yes. >> Now the call. Yes. >> Rob us. Yes.
>> And Carol Hos is yes. >> President Spford. Yes. >> Okay. Um Oh, so we going to go back to the side the library and sidewalk um to make a motion. >> Oh, yeah. We have to write a motion for that. >> We need to do a motion for that.
>> Western and Samson Engineering. >> I think it was Weston and Samson. Mhm. Um, so do we want to make a motion to like defer? >> Um,
>> it's almost the same thing. There's a bigger study going on. >> It's because of the re-engineering of the library and senior center parking lots.
sidewalks. Um, how do we want to say this? >> What did they say? It was a drainage situation that >> Yeah. >> Yeah. >> That's causing some of the frost teeth and stuff. So, um,
>> Oh, and they're going to put in a uh >> electric vehicle charging station, which means they got to >> trench from the building out to the parking lot. Anyway, so it's gonna >> Yeah, they got to dig it up with the >> That doesn't have anything to do with the solar though, right?
>> No. No. Okay. All right. Just charging your car. >> Um Okay. >> Do we want for a repair library and seeing you send a sidewalk? Do we want to say >> um >> do we just say we defer this pending the
results of the study >> current Weston and Samson? Re-enerycling. Yeah. Re-engineering study. >> Yes. Re-engineering. >> Yeah. >> Yeah. I think that sounds good. >> And if people ask questions, we can
explain what I mean. You can explain. >> Well, you could defer to me. Let Kathy finish. >> All right. Memorial. >> Okay. So, it's to defer
this article depending or this request uh pending engineering study >> results of the Yeah. >> Or you could just say the the current engineering study, re-engineering study. >> Yeah, it's re-engineering study. >> I mean, you can say Weston and Samson if
people want to throw a name out or so people say, "Oh, >> and it's the library and the senior center." >> Yeah. Library and senior center. Yeah. Okay. Is that a motion that are you making a motion,
>> Robert? >> Uh, yes I did. >> Okay. So, that is the motion and probably just need a second. You want to read the motion? >> Um, motion was made to defer the senior
center library sidewalk project pending results of the current re-engineering study being done by Western S. But should we mention the Did you say sidewalk and driveway or not? >> No, I did not. >> We need driveway in there, too. >> Parking lots.
>> Yeah, >> parking lot. >> Parking lot. >> Oh, okay. >> Sidewalks and parking lot. >> Yeah. >> Okay. >> Oh, I'm sorry. Okay. Okay. >> Okay. >> Are you good with the motion?
Yeah. >> Who's going to second it? >> I'll second it. >> Okay, we'll take a vote. Gerald Mazikas, yes. >> Call, yes. >> Robel, yes. >> Kathleen Spford, yes. >> Carolas, yes.
>> Veronica, yes. >> Thank you. >> You scare us. You're keeping us awake. >> Yeah, >> we all jump when we hear your voice. >> Sorry.
>> That's okay. No. Oh, well, while you're there, um, we're going to I think we're going down to the replace the heating system at Memorial Hall. And I know one of your notes was send green communities evaluation.
Um, >> that's what I would do with that. Um >> what what exact is is that like a grant or >> Yes, there's an annual um green communities grant that go that gets applied for. It's done through the
energy committee. It's one of the major things that they do. And uh Rise engineering comes in and studies all the buildings, schools included. And then there's a whole spreadsheet with what is the similar to
what we're doing here. What's the most advantageous? What's going to cost most money versus save us the most money? And then you can put in for around 130,000 a year. I think it is maybe it's 200. there's a a cap to the amount that you
can apply through for through the green communities uh program with the state and uh um I don't know in there and so that's why I would put
that there otherwise um I know that the motion we just made was for historical but maybe we can roll it into that somehow too you know if it's something that needs done inside. Um, I don't know. >> Great. So, it is a renovation project. >> Yeah. >> Yeah. Yeah.
>> Yeah. Yeah. Okay. Yeah. Why not? >> Why not? >> I mean, it might be one sort of heating is better than another for keeping >> the paint on the walls or whatever the, >> you know, historic details are. I don't
know. >> So, yeah. Okay. All right, good. >> I should just tell you guys in about 20 minutes I'm going to be off. So, just
know that I won't be able to stay on and we might not be done. So, but that's okay. I'll see it all on Tuesday. >> And Carol, you have my comments. You have my comments. So, >> yep, I do. I have your comments. So, I
got them all. So, >> all right. >> Okay. >> Highway next. >> Okay. So, do we need to make a motion or are we adding that into the first one? >> Well, we'd have to redo that motion then.
>> Um, are we just going to make a motion to use the green communities? to offset the cost. >> Yeah. >> Do like a separate motion to just uh use green communities potential grant for
>> Yeah. >> replacing heating system. >> I guess we could what is it? Um >> I think Rob even mentioned that too though. >> Yeah, I think I think he um I think it was on there about a grant something.
>> Um if he if he could get a grant. >> So uh we could I guess we could say replace request um a green community evaluation for replacing this
Memorial Hall heating system. >> Yeah. Motion to request green communities evaluation for Memorial Hall heating >> for replacement of heating. >> Yeah. Replacing um the Memorial Hall
heating system. So moved. Second. All right, let's take a vote. Z is yes. >> Kathy still writing. >> Alley call yes. >> Robbie is still yes.
>> Carol Hos is yes. >> Veronica Cal. >> Okay. And Kathy's still writing away. Yes. >> Okay. He got it all. Yay. Can't read it, but I got it. >> I hope you can read it.
>> That's what the recordings are all about. Okay. So, that's good then. >> Okay. Um, okay. I think the 31,100 I don't think we have to do anything because it right
>> that came out of the stabilization. We We have to vote that because it's the it's a new payment. It's the last payment >> for that and it it should we have the money in capital stabilization. I would take it out of there.
>> Okay. As far as I know, it was already transferred. I was told >> that was last year's that was last year. >> Oh, that was last year. Okay. >> All right. So >> I'll make a motion that we make the final payment of 31,100
>> from the capital stabilization >> second call. Yes. >> Gerald is yes. Rob, yes. >> Carol, yes. >> Catherine's puppet, yes.
>> Veronica Cal, yes. Thank you. >> So, let's see. We've done the cat loader. We've done Memorial Hall heating. >> We've done the library roof. No, not the roof. We did the sidewalks. >> Um, >> and the windows.
>> No, the roof. I thought the roof was all part of the exterior. No, library roof. >> Oh, the li Oh, yeah, the library roof. I can >> But I don't know what the score was on that. So, you know, that's up to you. But >> wait, wait a minute. Let me see if I can
find what he said about the library roof. Um, can you sure? Thank you. >> Okay, here. The library roof. Um,
flat roof sections have been leaking. Several attempts have been made to solve the problem, but new leaks keep appearing. This is a repair fix project only. >> Why aren't we replacing it? >> Is this the old roof or the new roof?
We're talking about here. This on the new edition or is it on the old the older part? >> It's on the flat part of the library. Flat wall of the library. Oh, they're flat. >> Flat a flat roof in New England.
>> Well, look at the school. >> I mean, >> I don't look at steroid. It's all flat. Everything is flat, >> but I don't know which part of the roof is flat. Is it over the round room? >> I don't know. >> I don't know. So,
>> well, is it a question anyway? I mean, >> so I guess this is something we probably need to do cuz we can't have it. >> We can't have it keep continuing to leave. >> So is the funding on that 40,000
just the $40,000. This is the repay a fix project only. Um I don't see anything in here about where money would come from. So uh >> does this go back to the supposed 25,000
library maintenance donation? >> Oh yeah, that's right. We need to ask the librarian. >> We need to ask the trustees about >> Okay. Can that money be used for >> that's >> how much is used for >> you know 25k towards for 40,000
um >> okay here it was the Bagleys that donated it >> that was who >> Bagley's >> Mhm. Mhm. See if it will
maintenance donation of 25k. Okay. See if we have >> family. Yeah. >> Um okay. If we can find that out if if not um we need to pay I I would think we need
to come up with the money. >> Yeah. >> It might be something less than 40,000. >> Yeah. So would we ask for it out of >> free calf? >> I I guess that's the only place we can ask for it. >> Yeah, because we don't have that much in um
>> so stabilization >> unless we can reallocate the articles, the special articles. There is um that 450 or so that um we have about 250 of
that is money that TCAM hasn't pulled out yet. The other there's about $200,000 in just flatout articles for various things that have some of them have $450 in it. Some of them have 16,000. Some of
them have 30,000. and they're all projects that haven't been done or have been done partially or the money was used and there was some money left over and it's just sitting there. So, if we can get that reallocated, I would say
either free cash, which it's doubtful that we'll have enough, or reallocation of special articles because this is one-time stuff. >> Okay? And it's stuff that needs to be done. So
>> yes, >> we agree. So we could say um that's 40,000 So something like repair the library roof using reallocated
special article funds or free cash. >> Yeah, >> sounds good to me. Even if we find out that the library has 25,000 to go towards the 40, that would just be that much we have to ask for.
>> We don't have 15. >> Yeah. >> And we could zero out capital stabilization because after the 31k comes out, we still have about 15k in there. >> So we could because there's 46k in there.
>> Okay. So, >> so the combination of the two if that money exists would be great. >> Yeah. >> Yeah. So, find out the library. >> Are you good with that, Catholic? >> Okay. So, what's the motion going to be
to approve repair of library roof from special article >> reallocation? reallocation andor free cash. >> Yeah. >> Yeah. >> Okay. >> I'll make that motion.
>> Second. >> Okay. >> Okay. Now can vote. >> Go for it. >> Kathleen Sprawford. Yes. >> Karen Bazakas. Yes. >> Nicole. Yeah. >> Robbie, you >> Veronica? Yes. >> Okay. Thank you.
>> All right. >> All right. All right. So, um >> Oh, >> okay. >> I just happened to think so. When Karen was in here, he was saying that we should put an end date. Mhm.
>> Oh, and we haven't done that. >> Um, so should we say to be completed in fiscal year 27? >> Yeah, that's reasonable. >> Okay. So, for all of them? >> Yeah. So,
>> yeah. >> Yeah. >> Um, okay. Okay. So, I'd like to amend that motion and all previous motions for the money to end in uh for it to be completed but in fiscal year
>> 27. >> Yeah. >> Well, let me think about that. >> I know because >> the library roof I think that's >> we can do Okay, let's start with that. the library roof. I think that's
reasonable to be completed in FY27. >> Completed FY27. Is there a second on that? Cuz I think we have to revote it. >> Teran second it.
>> Okay, that's that seems reasonable. Um I guess we all need to vote again. >> Yes. >> Yes. Yes. Yes. Okay, Veronica, did are you there?
>> Yes, I'm a Yes. Yes, Veronica. Yes. >> Okay. All right. Very good. Okay. So, >> that the one about the doing the study with the exterior >> memorial hall. >> Yeah. >> But that's only the study, right? That's not the actual record.
>> Yeah. So, that could still be within fiscal year 27. >> Correct. >> Um Okay. So, >> and why don't we do and I guess I could go for the heating system because we're
looking for the green evaluation. So, that could probably be done. Yeah. >> So, um >> so I guess we could just save all of those. Um,
do we need to say I >> I almost think the safest way is to revote all of them. >> Totally. >> Yes. >> To revote them separately. Okay. >> Start with the first one is the the um
that with the renovation one. >> Okay. recommend to select wood uh to use free cash or reallocate uh special articles
for a restoration expert to do a study to assess Memorial Hall exterior work to be completed within fiscal year 27. >> Yes.
for a future possible future debt exclusion. >> Okay. >> Yeah. >> Yep. >> Okay. >> Just adding 20 FY27. >> Okay. So, um then motion.
>> We have a second. >> Second. >> Do you all want to vote? >> Yes. Yes. Yes. Yes. >> Yes. Veronica. Veronica Kell. Yes. Okay. Okay. >> So, library sidewalks, we don't have to
do anything. I don't believe that's just for the engineering plan to evaluate it after that. So, >> and and that Kan said he's doing that now. So, I guess we'll leave that alone. >> Yep. Um,
>> do we have to say FY27 for the 31,100? They got to pay it. So, >> no, because that's a final payment. So, I think that's good. >> All set. How about the green communities evaluation or that is we're just waiting to hear >> from that.
>> Well, Veronica said they meet annually or some that's through the energy committee. Yeah. So, we don't need to >> I'm going to say let's leave that out. >> Okay. All right. So, that's it then. >> So, that's >> for going back to that back to the dump
truck. >> So, now we Okay. >> So, we have we already voted on the 31. >> Yeah. >> Yeah. >> Yeah. So, this is the dump truck. So, Veronica's comment was recommended to FY2829
because there's no 29. >> Let me see what he said about the dump truck. That was the highway. >> Oh, he had the payment plan there and everything. >> Yeah, he has a lease thing. >> Yeah.
>> Did I raise appropriate ownership? Well, he's he's got the two different payment plans. Um, >> is he want a fiveyear and a sevenyear or something? >> Well, one is okay. One is the first
payment is due at least signing and the second one is first payment is due one year from lease date and then there's a fiveyear plan and a sevenyear plan. Um, >> and what's the first payment? >> What's the first payment? And does it
say uh financed amount for first payment um to advance and read as five doesn't really say what the first
payment is. What is >> this first payment at least signing on the >> Yeah, it doesn't say what the actual payment is. >> Yeah. Um, isn't it the the two options of five or seven years? Extends, right?
Here's the >> Can I talk about this and my reason >> we have um if you look at the um borrowing capac the borrowing capacity stuff that we got last week Carol that
you sent us we have we have loans dropping off in FY 28 and 29 and >> and uh we do not have the capacity to refill capital planning which is uh capital
stabilization which is where we get lease payments for. I have no idea and three of you are in the finance committee right where are we going to get the money to refill capital stabilization
especially if we zero out all those special articles to do the things we've already voted on. We don't have the money um is what it comes down to. But we can if we borrow the whole thing outright in two years and same for the
fire or the ambulance, whatever Gary's asking for. I wouldn't I wouldn't do it until next year and when we know we're going to have the money to just buy it outright and make the payments. That's what I think.
>> As opposed to um uh tying us into a payment that we have I I see no way of getting the money to make that payment. >> Okay. >> I don't. >> Um so that's my reason for that. And we
just bought I think we replaced three smaller plow trucks and one of the big plow trucks, the six wheel that he's looking for. And there's two more six wheels. The one he's asking for this year and he's asking for another one next year.
>> Um so I I I don't know. I'd move each of those out a year and um and do the borrowing then because we just we just don't have I don't know where the funds are coming from is what I'm saying.
>> Okay. I agree with you. >> As much as I'd love to have it and I'm sure he'd love to have it and it is 24 years old or whatever. >> Um it it doesn't make sense. But we do have borrow borrowing dropping off. if
you can see it if you look out at under the FY28 and 29 columns. >> And we'll have room then to do it, I think, >> without scrapping us coming up with a, you know, $31,000 payment or whatever.
>> Um, >> okay, that makes sense. >> It does make sense. >> Wherever you're guys, I'm gonna have to get off here then. So I am just going to say you've got my comments and anything further I'll talk about on Tuesday.
>> So >> thank you so much. Bye >> bye. >> Okay. >> Okay. So with her comments, do we agree we should move it out to FY2829? Yeah. >> I think so. Yeah. Yeah. Because you
figure even the cat loader is dropping off. >> Yeah. >> And there's a $31,000 payment right there. And then we can pay for it outright and we don't have to >> own it. We own it. >> Take out a loan. >> She said something about paying it outright. I think but I think she really
meant >> meant getting a loan >> the loan because the loans are dropping big because I don't think we would have 350. >> I don't think we are either. Exactly. So >> I mean it would be nice to pay it out right but I don't think so. I I think what >> unless we have that much in loans dropping off.
>> Well total. >> Oh that's true. True. And but we'd have to revisit that next year. >> So, >> okay. >> Who wants to make a motion to >> Okay. Uh motion
to revisit um request for what is it? Six wheel >> six wheel dump truck with plow >> and sander >> truck
>> with plow >> and sander to fiscal year 28 um >> 29 she said yeah >> 28 29
>> 28 29 >> okay is that Um yeah, >> can we put due to um other loans being paid off so it's a little more palatable thing?
>> We could just say lack of lack of funds, I guess. >> We don't have the money. I mean, she's right. We don't we don't have the money >> even to take out a loan. Um >> lack of funds. Um and
>> yeah, >> money being freed up from paid off loans or money. >> That's what I was trying to get >> say that but just delay. >> We don't have delayed >> fisc fiscal year 2829 due to lack of funds >> or borrowing capacity increases
>> due to lack of borrowing capacity. >> Yeah. >> Okay. Okay. And that doesn't need a And that's good. >> Okay. That's my motion. >> Okay. >> Okay. Go ahead. Second it. >> Somebody second it.
>> Second. >> Vote. >> Now the call. Yes. >> Robust. Yes. >> Carol says yes. >> Carol is yes. >> Kathleen yes. >> Okay. My favorite.
>> Okay. for that. >> Okay. Um >> so >> the fitness court. >> Okay. >> Um she had mentioned redirecting special
funds set aside but not spent. >> What do you mean the the special articles? >> Who said that? >> This is her this is Veronica's notes. >> Veronica's notes. Uh, >> but how much money is there if we're doing it for the library roof and
the um the study? >> Um, yeah. I don't know. But I don't think >> and I'm not sure I know. Oh, I wonder if you would know about remember she said that there was a grant
and the decision I think when I asked her the decision was supposed to be coming the end of this month >> but that wasn't for this amount >> that was another 25 >> no that was the $50,000 >> but $75,000
>> my concern is that >> but what if they don't get the grant then it's >> and the 25,000 >> 25,000 is not going to be enough >> right because It's more than 25. Yeah. >> Well, it's 25,000 plus a $50,000 grant. >> Yeah. >> So, so if they don't get the grant, the
25,000 would just be like another a waste of of >> But did she do any fundraising? I mean, did she >> She says she did not. >> She said she didn't. Yeah. She indicated at the meeting >> that she could, but she hadn't done it. >> She hadn't done it. How long was it? Two years. >> Yeah. It's been a while.
>> I mean, she's had time. She has had time to fund raise. I know she's gone for the grant, but my concern is because of some of the hiccups along the way, >> I'm not sure she's going to get the grant. >> Right.
>> Right. And then and then if we approve the 25,000, she's still shot 50,000. >> Yeah. >> And I don't want that 25,000. >> And I think we need there's other things we need more than that.
I mean, if we're SC the library roof, for instance, needs money more so than >> more than that. >> Yeah. >> So, I'm thinking, this is just me, >> that
>> maybe we recommend that um between the grant money and fundraising, the fund raise of $25,000. >> I was saying no. >> Yeah. Well, the next one. >> Okay,
I would say outright. No, but >> Well, no, but but she got the grant and she did fundraising. That's the 25. >> She can I mean I mean nobody wants to fund raise, but you know, they did the fundraising for the uh the playground over there. >> They did. They did a good great job.
>> And didn't they have to come up with more than 20? I forget what the figure was, but they came up with the money and I think I mean if it's this important >> um because there's there's the unknown
of the grant it it we don't know today if she's going to get the grant and we won't know >> if she's going to have the grant when we have to meet Tuesday then I believe she said it was until the end of the month. Mhm. So, um, yeah,
>> I can say just based on >> what we know today, >> there's that unknown in its potential tying up 25,000. But you don't have to write all that down in the motion. >> Okay. So, I was thinking, >> okay,
>> and then grant it. >> Okay. So, so what would the motion be? Um, >> how do we say this nicely? Um, >> would the motion be just to table this >> until we know the grant? >> Yes. >> Status of the grant.
>> Pending status of the grant. >> Pending grant approval or something. >> Yeah. Pending status of the grant. That's excellent. >> What's your motion? because there was also the Margaret Scarsdale had
>> earmarked some money 30 but then Healey supposedly was going to take that back or something. So it could be >> it might not be a total >> could be 75,000 >> I think just the way you said it was good enough. >> Okay D motion to table request pending
status of grant >> for 50 thou $50,000 grant. >> Yeah because Yeah. Okay. >> Or Scottdale. >> I think she was going to give 30. >> Yeah, that was 30.
>> 30 or 31,000. >> There was a grant for 25. She was asking for another 25 and Scarsdale had put in 30 out of the state budget, >> but there's so much other things that are Yeah. >> Yeah. >> So, so that's that's just a nice way of
saying we have questions. So, we just don't want to. >> I must say she has a wonderful summer program. She really does. Yeah, I've heard that she I've heard that she does do a good job with the summer program. >> Okay. So, who who made who's making that motion? Rob,
>> I'm making that motion. >> Okay. >> Who's second? Seconding seconding it. >> I'll second that. >> Okay. And Okay. Can we vote? >> Oh, you know what? We're tempted for the
meeting. >> Yeah. >> Yeah. >> Yeah, that's fine. >> Alan call. Yes. >> Rob usel. Yes. >> Yes. >> Gerald. Yes. Catherine Swed. Yes. >> Okay.
Next. The police. >> Okay. I don't think we have to do anything with that because that's being >> we still have to vote on that. Okay. >> I make a motion that that's being covered by the police budget that we
don't do anything. >> It's being covered by the police budget. the 102 520,000 the lease vehicles are being it's being covered by the police budget so there's no reason for us to allocate anything >> that's my motion you know
>> sticking to it >> yeah yeah exactly they have the money so >> second >> okay >> all right now the call yes >> Robbie us yes All right. I'm going to make a motion we visit the ambulance for fiscal 28 um
fire department, you know, for the funding of the budget. >> Let's talk about this for a minute. Okay. Only >> What is this one for? Sorry. >> Ambulance. >> Are we putting this all together or just one big or individual?
>> What the fire? >> I I think we have to do them individually. The fire. Um, I know Veronica said to revisit the inward FY28. And I know the fire chief did not fill in the sheet, but she wasn't here
when he was here. >> And I know he said if we left his budget alone, he would just pay for the >> he would figure it out. Yeah. >> Didn't he say pay for the ambulance and the other stuff? Wasn't it everything? >> Yes. >> Was it was everything?
>> It was everything. I thought it was just the ambulance. >> No, I thought I thought it was I think it was I'm almost sure it was everything. >> Let's see the What did he say? Um he said he would pay for the fire truck
if he was left the Yeah. the ambulance. believe he would pay for the insurance if his funds were left alone. >> Y >> then he said
the air pack if no grant >> he could push that off for another year. So that could go to FY28 >> and that cost of 525 he thinks may be able to be cut in half. Maybe. >> Yep.
>> Maybe. And then the protective bunker gear I think is what he wants. And that was according to um Veronica, it was approved last year, but there were no funds to pay for it.
>> Cut from 2025. >> Yeah. Yeah. >> So that makes me think that there those two were I thought all three were put together. >> Yeah. >> So you think Oh, you know what? You're right. Have I circled it? >> Fire. >> Fire. Yeah. And put so I did circle it
and that's on the condition >> that >> we leave it alone >> that we leave his >> budget alone. >> The thing is is that ambulance receipts >> he 700,000 of it goes towards the expenses for the fire department.
>> Yeah. So if that money goes to ambulances and gear and the extras then >> then the town is going to have to make up the difference I believe >> okay
>> in his budget >> okay and we don't want to do that >> and so it's kind of like >> okay >> juggling >> juggling mess you know six of one half a dozen of the other >> exactly >> okay >> you know what I mean yeah because I I I know what you're saying and you and I
had talked about it. >> Yeah. I mean, >> and I I agree. But then when you think about it, >> when you think about it that way, >> when you think about it that way, but how much do you think we'd have to make up >> for the budget? How much?
>> Well, we'd have to put in another 100 700,000 if that's what he's given the town out of the ambulance receipts. >> Is that like taking it one pocket to the other though? Yeah, it's probably Peter to pay phone, which is what we've been doing. I mean, which we've been doing
forever and now we're in a pickle. And >> well, I don't know how we're gonna get out of this pickle. But anyways, um >> he has two ambulances that are running and this is just to add a third. Correct. >> But is it 120 years old?
>> But it's it's he wants three ambulances instead of two. >> I thought he had state of the Somebody told me he had like state-ofthe-art ambulances. The last ambulance I was in was not state of the main. So, >> okay.
But >> you got me there. >> But now that you say that, I don't want to stick the town. We can't come up. We can't ask them for 700. I mean, >> I don't know what to do, >> right? >> I mean, you can't >> because we're going to have a shortfall over here. More of a shortfall.
>> Yeah. So maybe we do do what Veronica says and revisit the ambulance in FY28. >> Yes. >> Yes. That's my vote. My my motion to revisit >> this bill 28.
>> He has to have the bunker gear. No doubt about that. >> About that. >> Yeah. >> But he said it could go off for another month, another year, right? >> The air really need 50% of them. >> Yeah. So I think with the third 135,000
>> he's going to do 50% of the of the bunker gear or >> 50% of the air pass 50%. >> So I think with the bunker gear we should do something with that. >> The bunker gear I think he needs especially since it was approved last year
>> and that's and that's to protect God. >> You don't have guys >> girls. Well, yeah. If you don't have if you don't have staff >> to do this because they >> it's they need to
>> you guys get the angular. >> Okay. So, Natalie call um made a motion to revisit in 28 due to lack of funding. >> Yes, >> that's my motion. >> And I'll second it. Now we call yes.
>> Rob us. Yes. >> Yes. >> Gerald Ziggas. Yes. >> Kathleen Spid. Yes. Okay. So I make a motion that we we approve. Well, it was already approved. So we had
$135,000 for the um protective bunker again. They they were approved. Do we have the funds for that? >> Yeah. How? >> So what's the funding on that? free. This is all new to me. I'm going to ask that question. So, is it free cash >> for 125,000 or what? What are we going
to hear about that? >> Do we let him keep do we let him >> we talk with >> Do we say special article >> or do we save from ambulance receipts? >> Ambulance. I think my motion we use, you know, do
>> he's got 700,000 in there. Yeah. That's my That's my motion then. >> Well, 700,000 he gives to us to run the department, but I don't think that's all he gets in ambulance receipts. >> I think he gets more than that. >> Okay. >> Because one year he upped it to 800,000
that he gave to the town. >> Okay. >> And they can they're allowed to keep money from what I understand they're allowed to keep money in that line item, >> but they can't keep too much. >> Okay. Right. >> There's a cap, I think. So >> if available
>> if available exactly if available >> if available. >> Yep. >> Um to fund >> I wonder how we were supposed to fund it last year when it was approved. >> Yeah.
We'll find out. >> Yeah. It says no funds available. So >> well that's what that was. um Veronica's note, it said this was approved for FY26, but there were no funds available. >> That was her note from us.
>> And if if it comes back to us and we're thinking about doing >> funding for other things, we can it be rolled into like one bond or something. >> Yeah. >> Okay. >> But I think to
>> to approve to fund out of the way. Yeah. >> Okay. >> That's my motion. >> And who second it? >> I'll second it. >> Now the call. Yes. >> Bobby. Yes.
>> Yes. Carol. Yes. >> Kathine's popping. Yes. >> Okay. >> Okay. So, we have that and then >> all that's left is the ear pack. >> The ear pack. And um >> may be cut in half. It says may maybe
move to FY28 and he had mentioned about >> if he gets the money. >> Yeah, he couldn't have >> if he if uh if no grants. So um >> well, didn't he say that all the grants had dried up at this point? >> Yeah, he did. >> And I think he was only looking at maybe
half and half, but maybe just revisit in FY28, >> something like that. >> Yeah. Okay. Who's making that motion? >> Make the motion on that then that we move may move it to fiscal FY28.
Um lack of funds >> due to lack of fun. >> Due to lack of funding second yes, yes. Okay, that's everything now. >> Y
some Kathy little tickles the TV. >> Yeah, these you're going to have to look at very closely. Yeah, I'll do that. >> You know, what I'll do is I'll update this spreadsheet. I don't even know what value it is, but I'll just update it.
Okay. Just just >> Mhm. >> Yeah. >> So, we have it in >> because I'm not really sure what what means. >> I know. I know.
>> All right. All right. Is there anyone else? >> No. I just don't think any of this is frivolous. For the most part, it's frivolous. >> No, I don't. >> No. Um, and it's so hard to when you don't have any funding. >> Well, you don't. Yeah.
>> Like, >> yeah. And I'm not really sure exact. I'm still not clear on how much money we actually >> have. Yeah. >> To spend. Um, you I can guess it kind of
guess the free cash, but it's basically like free, you know, there's not a lot in free cash. It's not going to cover a lot. >> The thing is with free cash, you're going to be careful how you >> Yes. >> You spend that because we may need that one month. Well, I know to pay I know to
pay for unexeen expenses that pop up from time to time that oops, it was >> we forgot this invoice or oops >> that wasn't posted correctly or whatever or the sewer backs up again or or breaks or you know
>> or or something. So, um >> I I guess that's it. Are we done? >> I make a motion to adjourn. >> Okay. It's um 158. >> Second. >> Now the call. Yes.
>> Yes. >> Yes. Bford. Yes. >> Who seconded that one? Rob. Okay.