okay I'd like to call the planning board committee February 7th 2024 24 okay and um we're gonna have a roll call Now call present Carol Hof is present J mque is present Veronica Cal pres okay so the record um we are being recorded on the YouTube as well as the local local channel right I I don't know I think we are we are we live on the
local channel tcam no you are not okay okay good thank goodness additions and deletions um I don't have any does anybody have any additions okay so there's no minutes to review obviously and then okay so reorganization of capital planning committee so you need a chair a vice chair and a clerk
so Mark Cousy did say that he was willing to be the uh chair so do you want to so do we a motion okay I'll make a motion to appoint Mark hussy as the chair of the capital planning board I will second that okay all those in favor roll call vote please car yes J yes yes yes thank you Mark okay do we want to do sure um yeah
I think we should just in case M can't make a meeting or okay something um do we have any nominations Rel year is anybody would you be willing to do it you're look at me I could do it I've done VI is that okay yeah all right then I make a motion that JN bikas be um the vice chair for the committee and I'll second it we call vote Carol say
yes call yes Veronica tell yes yes okay now how about can you be the clerk or it's one of the other want be I don't care oh great are you clerking for anything right now yeah the finance committee are you really yeah yeah I do the crumming I do the crumming minutes every week now
they not bad are you willing to do minutes be terrible well I don't know because I was reading the what was it what was it about the minutes was it in here what was it there was a long dissertation about minutes and uploading them to the clerk and well yeah you do have to um once there can I can the minutes look like my finance committee me I see why not yeah they can yes I do them pretty simple that's someh that's
better so if they can look like my fin what you deal with is you just be capturing numbers like that okay so all right I guess I can do that Veronica can tell me if the minute allow I I won't be offended if you want to fire me I won't fire you so make a motion that Carol H be the clerk of the um Capital plan committee second roll call vote call yes J is yes
Veronica yes yes thank you Carol thank you Carol okay well now okay we well 2.2 I guess we did that didn't we just plan process I we know we're coming in on the 7 14 21 and 28th every Friday every Friday four was at six no four four four I'm I'm pretty sure all they're all four I I wrote in with
Sabrina okay I don't remember the well I do remember but I don't know what was written on the fiveyear plan I don't have those minutes I thought s those she sent a whole big yeah I don't know if I she s Capital plan and policy this is
the five year fiscal year plan for these guys was but I think I missed some of those got that this one is the I have fire you have fire are we looking for the fiveyear plan which one this is the five year plan
yes that looks like it has the years across the top oh yeah okay this one's just the facilities yes five year right so should this is like the comp you know the comprehensive one yeah okay yeah is there a copy machine right there if you make me one two Qui does it do two sided yes yes it does if you
[Music] thank you I have so many I no books for different things color [Music] Cod so have we you know receiv any of the um needs help any the Wishes the wish list from everybody we have okay um
this is what I'm looking for um umbe I should I know we have fire I'm looking at fire um so um are we going to be calling them in as we did before I think we should okay um so I've seen High way highway
okay um there were there were three that facilities I haven't seen facilities facilities was missing so what are the ones that we need we need Highway we need fire we need police I want to say I've seen Highway fire and police police um Highway fire police we need water and we need facilities
library library and anybody else oop sorry that wants to put in usually I think it's only been occasionally that um conservation has put in anything yeah if you look up at the top there conservation they did it that one year but usually it's highways facilities fire water Le
Library might want put Ino but we should um sometimes other you know it depends on what people need that right but they've been notified so they should they should be coming into nilson pretty quickly yeah I would think so so
discuss five year plan okay all right a fiveyear plan so it looks like for FY 26 land use tablet with data plan it seems to me that that should be in their budget as opposed to Capital planning is usually 10,000 and up yes I think that's what the process book said it's for projects 10,000 and out right so $50
this is the continuation of the data plan they had they had asked for a tablet that they could take out into the field okay to you know track things as they were looking at them and so that includes wouldn't that just be like part of the department budget that's what I think so um when we go to fincom you can ask if out of their in their budgets oh okay yeah yeah yeah yeah
okay are why it's done in your budget they there's been such a turnover in stff okay that they may not even know that where are they going to tablet for $50 oh no no the tablet was already purchased oh all right and and this was for the data plan oh the data plan okay it was the year that they so it must have been like FY 23 they bought the tablet the augur and the book for soil
samples like when you pull the dirt out yeah um they bought all that and then they this got kept in here and and really I agree it should be in the budget it should be in that budget for that kind of yeah kind of for that um highway I know Highway was different from what I see here
I looked at highway I couldn't get H it came went truck right yeah and I thought was a oh yeah I was trying say truck with plow and sand yes because I couldn't get it to print no matter what I tried it came out like this but it gave me like a six six D truck and this one's
a 550 dump truck with plow this one's plow and sand I got the gist of it I thought oh I think this one's a different one A 554 by4 one ton that was last ju was that last year so we went to Dem truck this year I believe okay well last you got two last
year they didn't have to be HL driven by a regular driver yeah kind of makes sense less expensive okay now did you copy that off what Saina sent you yeah I'll just do that when I get home there yeah I just yeah I would would yeah I just copied whatever the capital that the policies are also
on the website okay you can find that there too you can't find yeah but she did sended it with one of her um so so obviously we're not having anybody in today but next week should we invite we should invite somebody in I agree um what we could do is send out um to the department say which St can you make
it Mee o00 on Friday every Friday through the Fridays the dates who can make that as opposed to assigning them right just see when they can make it so we actually only have three working Fridays correct so so we need to take two two at a 10 then yeah um sometimes is it WIS to do fire
and police together yeah okay so does that include Communications too I don't know if we're doing equipment for communication um that's kind of a separate budget it is a separate budget um and they don't ask when we come in okay I think that what we do is we just give Communications a big sum of money every year and then they decide what they need
to get with it I don't think that we are actually purchasing equipment for that community directly purchasing equipment indirectly yes the chief the police chief will know exactly what they're looking for I would fire two one or the other around here anyway um yeah um we can ask that question okay so fire and police we could send them a
thing and say which dat can you make right and then send maybe Highway and Facilities Highway and how about library and Facilities sure that that works yeah library and facilities and then Highway and water yeah and and so will Nelson take care of sending a note out to these people it would be Sabrina oh Sabrina okay we can ask her you want me to send her a note
right now if you would please Department LCC Nelson
um my way in water
how much money is actually there it actually a budget actually well yeah sort okay I'm because we can't go we had sometimes we have to figure we're going to pay for things it's not always just a
you know sometimes we have to borrow things like that okay so first we have to find out how much money we is actually there and then then you propri tize what you going to spend money yeah okay but I'm hoping everybody can take it easy on us this year because we have so much other stuff going on I saw the newspaper today that came and said they withdrew their um the the school committee resented their um they did you
know how up there 11:00 I figured not yeah 11:00 when I got a text saying do you know what just happened I never expected that and in my mind February 20 nothing is settled until February 26 that's right they could Whoever thought they were gonna change their mind last night this is the recorded but this doesn't make any to still public knowledge yeah so I got Scher Valley I get the little
paper that comes on Friday in the headline was the school committee resend it okay um they should provide a each pair should each pair should provide a first and second choice just in case so where do you get the dollars tal plating dolls who has that amount who has that number yeah Don have it oh okay it is okay
[Music] um this year else okay okay so this is what I'm saying um could you send a note to Highway and water library and Facilities fire and police asking which date 213 220 227 they could meet with us at 4M each pair should provide a first and second trip that's good sounds good a
wish all right well let's see works well we've done this discuss some intended dates and stuff like that agendas so who will set the
agenda the chair always sets the agenda all right um so I think we need a response from this right to find out okay you know who we're talking to but we could just put meet with departments okay almost the same agenda every time yes it is yeah meet with departments and we can identify the Departments once they tell us when they're coming in I hope they don't all want in one day I have a question on the fiveyear plan
look under buyer Department replace 2007 engine um I think is that the same one we wanted three we we haven't gotten one yet um I believe both are coming in this summer and I I think that we've already done both of these haven't this this this there's an amendment I took this
CL um so there's two trucks there are two trucks they have both been ordered yes one was ordered in 2022 and one in 2023 and I'm looking at this fiveyear plan and I'm thinking well but there was an amendment so in January 8 2025 there's a price increase yes there is for the two for the two
TS um yes why we signed a contract at a certain amount we signed a contract but there was an escalation for I don't think so yeah I think there was was yeah I think that's because I I read the contract well I actually have the contract here right um yeah in in the yeah original contract there was an escalation CL yeah yeah uh that's the original thing um but yes
it was somewhere in here I didn't highlight the escalation that's why the amendment how much more is it it's 86,000 for both for both for both which isn't terrible because if we were to order them today it' be 86,000 more yes exactly so so there was an advantage to doing what the town did okay he said there was he he was very upfront with
that he said that you know you're going to order now or you can pay more later but I guess we're paying more later anyway so we are but not as much ordering them now so there's two that are coming in this summer correct I believe they're both coming in this summer H I know at least one is and I believe it's under it's being built right now um yeah where did I [Music]
I [Music] see ready [Music] okay say so is all the 86,000 been delivered this summer one at least I thought both of them but well that'll
make a difference in our budget whether it's one or two of them we paying out you know we'll pay the the money's the money for the first one is already borrowed I think the money for the second one was secured but not in hand yet okay and um so we can add the 86,000 I I think it's not the pment yet exactly but one possibility is to add the 86,000 um to the second set of borrowing
okay and then just um the payments will be adjusted accordingly for the um for the loans it says $ 8,790 8,700 something 90 okay that was the material price increase that everything with it I would assume
I think I asked him as if that was um equipped and all that so I think the two things um that are for FY 26 and 27 looking at fire here I think it's that protective bunker gear and the air pack um and I think the 2028 I think that's the fire the second fire Tru that we already ordered pretty sure that's what that
is if it's not in here it said was a gr that unless there a third fire tra 1995 2002 oh replace the 2007
engine okay that 825 stays but I don't know when oh I a sudden I have it h okay here's the police one 5e
plan um this is what you what you have yeah this is what um bring all right so we do have police we have fire and we have Highway we don't have facilities Library water
so we can't confirm there's no numbers for water department on here are there oh yes there are oh no TBD [Music] TB anyway all right where were we so they should each come in can talk about their plans and
um that's kind I guess yeah so we do need to get the funds usually the accountant has provided us with that right go down and ask her next our next meetings exactly what we have right sometimes there are articles that you can give up you know that have been put on the warrant and
approved and then they didn't use all the money oh yeah some I think they're looking for that money that may not have been used good yeah yeah yeah M said they were working on that to go back in the records and would been would actually was spent and not spent even though yeah like if it passed for 5,000 spent
4500 yeah but it's something exactly yeah but it's but it all adds up if you find do if you find 500 here and another 500 there we found um quite a bit about 10 years ago they found quite a bit of maybe 50 60 Grand yeah I mean if you haven't looked at it for a while you may come up with some hoping that helps you know so
okay our next meeting is February 14th Valentine's Day Valentine's Day is it the 14th Friday yeah did I did I give Sabrina the correct T she had every Friday why is it say 14 21 you're right yeah did I say the 13 yeah me B let me just
[Music] confirm another Friday's the 14th I said the 13th the 20th and the 27th oops oops um what are the dates 7:14 21 28 27 and then on Thursday the 28th she said if we needed it okay date Corrections what are our dates give them to me again Carol um the 7th well just tonight then it's the 14th the
21st the 27th and Thursday the 28 if we need it she told me is that a Thursday or Friday it's a Thursday Friday 28 28 Friday is the 20 oh maybe 28th is the Friday and the 27th is the Thursday okay we thday anyway yeah so so baby was yeah so 227 and 228 28
yeah maybe that's what she said if we she did that one Thursday but if we didn't need the Friday then we wouldn't me but if we needed the Friday we well I think we probably will need it because um we have six yeah that's three three nights right there because toight was I mean there wasn't any much we could do today and then we got to fill out those sheets that are in the thing
here evaluation sheets oh no we have to evaluate evate yeah no that's what I mean I mean that's what I mean we we as team the evaluation sheet right okay yeah so after we meet with everybody then we got to go through and then you have to think about it and think think about it how old they how old it is how much life there's left what makes sense
facilities how long can it last before breaks right how much how how longer can I get my my furnace to keep Pro right keep going before I have to go buy the bullet all right well I think that's pretty much for today yeah
motion what time 431 roll call V another call yes yes J yes