okay I'd like to call the capital planning board together a roll call please call present go ahead I'm sorry pres car is present B present J M is present and we
are going to be uploading to U tcam and then is there anybody else recording we additions or deletions oh I don't have any okay okay review minute meetings from um
February the 21st I did review them they look pretty good to me thank you motion I'll make a motion to approve the minutes of February 21st 20125 second motion any
discussion a roll call vote please I call yes Carol yes car mikas yes okay we would skip through that pretty good okay so Rob is here so why don't we get started with does everybody have Rob's um is
that the seat here it's Nelson sent it out looks the same right yeah I think it's I just mine all um and I also want to say that Melissa is going to attend
at some point yes on okay all right um could I have screen sharing capability anybody there yes maybe I do have it just one minute to sorry I was typing in as fast as I could
because water came in as well did you guys look at that okay we will so I was trying to put it all on one sheet is water coming
today I don't believe so okay not that I know of well you look like you were busy this morning over to the C Center yeah that place keeps me real busy y account number on on rubs what is that
account number on department number oh what's your department number code I guess it's the code it should be on The Ledger somewhere yep it is somewhere on there is that big enough that you guys
can see okay and I'm just going to show FY 2026 I believe I sent to you might not have of only sent it to once but anyway um so I put everything so that we could look at it all from the top to the bottom so we're
looking at facilities right now okay so let me pop it up to that okay so this is what you turned in off correct so um there's a Memorial Hall fire suppression system correct um the
Memorial Hall uh replace trim and painting yes now I have a question about that I thought that was on the capital plan a couple years ago and that it was funded it was on the capital I worked with Mr on it we sent out to bid and we
didn't have enough money okay so there are a couple of articles um that are facilities articles so you're saying it's um 40,000 for the no I'm looking at the replace trim and
painting 25k it was it 20K um what was the what was the bid that you got the bids come back at $90,000 I sure remember that okay so um there are two articles one is for Town
Hall roof and re stairs that those are down the stair are done there's 26749 left in that article yes and there's another article called the Memorial Hall of Harbor Fire that was
prepaired that was a wall that got replaced down at the Harper fire I remember that and that has $2 23,28 left in it so you have trim and paint for 25 and the so tell me about that
how are you going to do it for 25 when it couldn't be done for 20 it's not I don't have enough money in there the way all the it's coming all the prices are coming back because of the the building the wide trim because of the historic
aspect of it why is the estimate 25 then um that somehow got changed by somebody and there was money set aside for that and from what I was told there was uh
$70,000 okay there's 77 in something um it's called building energy retrofit from May of 2024 does anybody know anything about that it was an article on annual to meeting let me pull up the annual to meeting energy
retrofit um was that windows or or was that the boilers um let me that was probably from Rise engineering wanted to um they wanted to do something with that at one time but their but their money's come through Green community not through
articles on the correct I was just working with him he was here the other day right so I not getting to my oh because I'm screen sharing that's why okay um we need to look at what was already done
um and put aside for what so I guess so for this year the fire suppression system which and the um trim and painting were your number one and two correct um then moving down Memorial Hall
exterior storm windows for 30k and the heating system new boilers for 75 I think that's supposed to be 85 only because on this worksheet here it's um 10,000 for planning and design
and 75,000 for construction this is for the foilers right which is that's going to be green communities [Applause] and oh it is okay so we'll look at funding sources that's another page on
this okay I just want to on that she it should be5 instead of 75 not know so um rise engineering is looking at the new boilers and and getting
looking at it getting quotes and all that good stuff they're trying to engineer a plan to see if they can do anything for the system because of its age and the way it's set up okay so new boilers 85k green communities is the anticipated funding
source then replace Memorial Hall roof and repoint the chimney and Foundation 100,000 yep both of them the chimney and the roof or chimney on the roof and the foundation the the flat roofs on either
side do you have the other the sheet to make sure that's correct um I think I had checked I had check gone through and check them against the sheets okay and I have a little checkm saying that that was the same as the sheet I think the only thing I saw was different was the
uh boiler okay because I have I had print I have all the little the sear these I don't have them PR out so I had gone through this list and checked the numbers to make sure they all matched
up yeah okay so question um those those jobs that were so-called completed that you had with the re stair and the harbor fire station and it was was there money left over in those correct that is correct
okay could those could those be moved into the it it requires a um we'll vote on it but it requires a town hall uh I mean a a warrant at the town meeting to repurpose things I have a question about
now you said you repaired a wall down there was that before the new renovation it was before it's the other it's not fire station three it's the Harbor Fire Station Cherry not the little building that's being that was
it's the other building there was a side wall this was maybe three years ago or four years ago correct um that that was looked at and to be and repain
so um so is there money left in that 23 yes there is 23,000 um I don't have the balance um I think I emailed these to you guys probably today oh okay but it's these
two um I think it's I'm looking at this upside down so Memorial Hall Harbor Fire And if you go over it's that one right 23 and then there was another one that
was Town Hall roof and re stairs 26743 34 26 um so those are two possibilities and that one's for the
what add up oh spec what is that the common it's right around okay 26 26 74934 so when I asked Katie about that that money for the um the ex area she
came back with a figure $770,000 um did she tell you how she got that figure because she could have added up there are other there are two other at least two other things that she could have put in there okay um there's
facilities truck um from the article from 23 left over $360 188 cents facility storage cabinets left over 53562 um these are from May of 2023 that
was 5,000$ 53562 okay um there's there's other stuff here but we do have Melissa on she's going to talk to us about yes so um so anyway uh I have a question about
the library replace main roof why is it 50,000 in 2026 and then another 50,000 in 2030 because is there's three sections of roof that are leaking now and then and then
Library roof repairs in fiscal year 2027 that's different that would probably be the um the main roof so we're replacing the main roof in 2026 I'm just I'm just calculating for down
the road when things have to be done because some sections of those shingles they don't look that great on that main roof how old is that roof about 12 years 12 years I don't
know from the I when was when was it built 2008 so it's even older than I thought it was later than that 2008 um anyway so so I look at this and
I see in 2026 replacing the main roof for 50k and then in 20 the following year repairing the roof and then three years later replacing the roof again for 50k
all right those are different sections I should have item it a little bit better than that um my main concern is just the repairing um the roofs if not how much they can do for that money when I was talking to a gentleman at the time to
replace the the the sections of the roof that's they're leaking were those Ro still under guar under warranty were they no they were not no and and so as far as you know um them being down the list of things the Library roof at 50k
is at number 10 the Memorial Hall roof is at number nine as far as I'm assuming this is a priority order correct need some work on these on this building but those two are not priority
for FY 26 cor priorities are the trim and painting the fire suppression system the exterior storm windows which I thought was part of the preservation grant that hasn't been submitted yet that hasn't been submitted yet been
worked on yep that's eron let me know that she's gonna try to have the next person right push that through right um we're gonna have to do the if anything we're going to have to do this in phases do what in phases if we don't get the money we're going to have to try to
do this in phases this building so we the exterior until we get it up par okay I thought that's the way it's kind of laid out here yes no I don't know um and then
anyway my top priorities if I can get matching funds and move that other the money is to get the the the trim and the rear of the building painted take care of all the rotted trim and then um get the which is a must the fire supression
system yeah the fire suppression the um antifreeze and the exterior Loops have failed it's not negative no more it's a positive temperature so we can't use glycol antifreeze in the suppression system so no more so it has to be an
eco-friendly chemical and okay um the exteror storm window does the grant that is on the table requires a 50/50 match from the town so is this 30, 50% of it or is this the whole amount that you
anticipate uh this is um probably 50% of that for those windows because of the side I had a contractor out here last week looking at that measuring the exterior windows to preserve the stained glass where they going to put
we have only these interior um panels sheets of glass that um okay for you know for the AR Factor right so it's not so cold in here because those stained glass windows have
no so how what are you going to use to protect them they're going to have to custom make exterior windows that will screw over the wooden sashes class okay class or lexan whatever comes in the cheapest I mean I have I have
news newspaper articles with the preservation committee going back to the early 90s saying that they wanted to put chicken wire on the my goodness but they they were looking at they thought it was to protect from vandalism not for
energy all right so um so this is what we have for facilities for this year um what's up right up there that call
and uh so one and two number one and they were given equal rate weight pretty much were the replace trim and painting Mor Hall the fire suppression system um the next one number two they're out of order
on the paper was the exterior store windows but that is part of the preservation Grant three was uh Library roof which is confusing because there's two Library roofs so the third priority
is really not till fiscal year 27 but the 10th priority is the library roof at 50k okay um the heating system is probably green communities yep
that's your number four and number nine is replacing the Memorial Hall roof so that's far down the the scale correct even though it's in this fiscal year it's not as important as some of the things in next fiscal year yep we can
that up um so all right so really what we wind up doing depends on funding so going to the committee here real quick if you look up there for Highway we have
the lease payment that we have to make um the new plow then we have um that's Highway facilities is next with what's there fire department is the protective bunker gear which is turnout gear um the
water department put in the Master Plan update and cyber security assessment for 72k those typically come out of the water Enterprise fund um and then the lease payment on
the cruiser which is uh the general fund so um what we need to determine before we decide and I think that covered everybody uh cemetery and Parks didn't put in any requests nor did the
Conservation Commission so and I will email this to you guys after the fact but just be where I work in numbers on a Mac and I have to export it to XLS so it isn't always one to one but you can't be a
problem so anyway um so that's what we have so we have Melissa on the call and she was going to talk about how funding works so I I guess Rob is there anything else for
us um or can we take what you have here and um and weigh it against everything else after we know how much money we actually have to spend this year okay you want to talk about the pit control or not um yeah I was going to ask it's not a
capital request okay so that's tomorrow or Saturday right okay so Saturday okay okay yeah i' really like to just keep it to the okay absolutely okay thank you for your
time all right thank thank you thank you so if you look at this down at the bottom the recap by depart uh we're looking at 326,000 from Highway 320 from facilities um 102 from police but of
course we know that comes out of his budget 72k for water which comes out of water Enterprise and 100 35 for the fire department so um so it's all total
95562 but you can subtract out the 102 and the 72 so about 175 which leaves with us what around 775 in ask if I have that right
minus the 102 20 8 minus 72 which no comes out8 so $781,000 781 that we're looking for and this
doesn't have the highway plow split out in payments okay so anyway all right I'm going to stop this screen share and go to Melissa and see what she might want me to to
share hello everyone hello Melissa all right so I'm winging it just found out that uh today that uh I was coming um I did I do maintain a
spreadsheet of our the town's debt and debt schedules um I sent it out to uh Veronica I'm not sure who else um so Veronica if we can open up the Excel
spreadsheet um give me a minute [Music] to so much stuff just today oh I know huh I don't know how I'm not Savvy on sharing screens I'm at home I can share screens I just have to make sure I have
the right file do you remember it's called longterm yeah long-term Debt Service yeah longterm Debt Service and I think it says revised on the end 2020 something what is it
called beginning FY 2020 Revis okay I opened it so I should have it here um okay let me get my email and pull it out of there I know I have it if not I can resend it right now
but no just give me I did I but I guess I didn't sorry just before I came so I didn't really I didn't see it it came late so I just happened to be does it say
fund see attached long-term death service project yes yes should be the revised one but if not the other one we do for now the second one I sent okay let me let me
check because I did some projections on the second one see wa I sent you the first because I wasn't sure if I would get to finish okay I have the revised okay that's it great all right let me go yeah you want to
screenshot maybe around row 55 all right let me get to my soon it's a pretty big spreadsheet and it goes out to 2038 I did try to now oh yeah yeah don't
yeah you'd have to hide some columns and yeah this is what I've got okay so what line did you want me at uh line 55 capital projects yeah so what this spreadsheet does um is it the fir the
most of the top part is the long-term debt um and line 68 says budget totals and it goes from what you're looking at is 2000 it's it gives the capital
project the length of the project um is column B then what we borrowed the amount the amount we borrowed um and then it breaks it out going all the way to 238 I believe um which is our current I'm trying to get it so that we can see
it all oh good luck yeah no we're basically gonna look at 26 27 through 30 so but unless people want me to send it um I did I think I sent the Excel spread she
people can look at it you did yeah good luck good luck we're getting everything as long as we can see 2025 through 2030 is is really I have 26 through 36 up yeah that's good yep perfect all right
so that part the top part line 50 um okay sorry line 55 is going to give um the long-term debt and with a breakout above and if we look at
2026 um it's 366,924 I see column Q column which Q as in question okay hold on yeah no I'm not going anywhere I'm at home all right so
I need to get to column Q sorry there we go all right hey and I'm just looking at my spreadsheet I'm not even looking at your screen so oh okay I don't have two monitors at home to to divvy up my um thing so bear with
me all right so everybody's at that 36625 number on line 55 under 2026 uh let me go back to there we go the red numbers yeah there you go where
does it read I can't see 366 yeah five Yay good job okay so that's all the long-term debt and the the detail above breaks it out by principal and interest and and um
that's this the projects side yeah where it says the bridge replacement interest the fire engine interest yes fire vehicle and interest and the highway truck
interest and then over here it shows us um okay I don't have enough screening but I know yeah so it shows us that's our our debt service center for that correct and it says you know what the date of the
town meeting was the article and the amount that was approved in that article sometimes an article is is split like um we may not I when I first started um the fire engine came up on May 3rd 2022 I
borrowed it nobody told me it was going to take three years and we didn't need the money so I've got the money sitting in um Bartholomew trust fund or earning interest but sometimes you can borrow of say a $500,000 article I can if I don't need
it right away I can borrow 200,000 so depending on the amount um is really whether is a long-term debt or if we go to the short-term bands online 58 through
66 those are short-term bands because there's really not enough money for it to kind of turn into long-term debt um and I I won't go into too much detail on on short-term bands but uh the you know
quick version is depending on what the article was approved at for the length of the loan which usually relates to the um use of the the asset you know the
asset is good for 10 years Etc um that would be the the the length of the loan and that and we go out to bid and Banks bid on lending us the money and
um by law you don't so the short-term banss are borrowed for a year so and then you go out to bid again for another the second year and by the third year for the first and second year you only have to pay back interest if
that's all you can afford but by the Third time that you do this the third year you have to start paying back principal which is why you're seeing the first two years of um capital projects
um from May 10th 2024 and um October 17 2024 um that the two first two years are only interest no principal and those were the dates they were
borrowed um one of the so go to line 68 it's I think it's highlighted in ugly yellow with red numbers yes sorry about that so if you go to the column
Q 2026 you can see that the the combination of long-term and the short-term bands is 3.95 the next year both lines 55 that total and correct and um 66
pretty much 68 66 yes that is that's it exactly those two numbers equal that 395 48021 okay yeah so the formulas for um when the principle is taking what
we borrowed and dividing it by the number of years left so 142,500 was a 10-year loan or note and so you have to divide the 1425 by the
remaining eight years because it's a 10y year and then on the the 4727 it's divided by three years and that is pretty high so that's why when you go from 2026
27 if you go from 2027 to 2028 um there's a jump um I'm gonna back up to 55 here so we can look at these articles from 2022 yeah all right so and the jump is
from 27 go ahead 28 yeah and so it looks pretty steady on line 55 under capital projects correct correct but when you go down here to the shortterm bands and you
add that in that's where so the jump is in the bands yeah the jump is is in the bands um and so there are two points I want to make and one of them is that um Nelson
was worried about that big jump and asked if there was something that can be done to the payments or level you know make that not such a big jump and I down below I did some scenario so in one of
the documents that I sent it says that and I'm going to read it um in the um with our bond Council and the agreement uh it says departmental equipment bonds payable within five years from their
dates or such long a period of time not to exceed 20 years from their dates based on the maximum useful life of the equipment as determined by the board of Selectmen under GL blah blah blah
so there is an opportunity here to um to even out the payments and not have such a big Jump by taking that 472,000 and turning it from a fiveyear into a 10y year or a 15 or 20 based on a
vote by the board of selectman and I would recommend that you know Jim Smith weigh in from the highway department to confirm that the of the 4727 360 of it is to Highway trucks and
confirm that oh no yeah we can stretch it out to to 10 years 15 years 20 years for the useful life of these two um plows I sent the Articles attached um uh Veronica um
dated uh article 8 dated May 7th 2024 and the way we can do that is when the note comes up the ban the short-term loan comes up on o October 17th and the town has the the boy selectman and voted we can stretch that
out um is one one point I want to make um and that is made down below lines 72 through 99 and I talk about scenario 10 years scenario 15 years and you can
see that if you get there to line we'll start with a 10-year one line 79 uh 77 and 79 I've calculated new totals and let me know when you get
there I'm I'm at 77 right now okay so you can see that in 2028 when the jump uh from 2728 was 395,000 to 536 we now can go from 300 95,000 to 443,000 so
that will reduce the debt for that year by 93,000 um so you get the idea that the longer it stretches out the lower the the principal payments and and interest will be um so that kind of gives you an
idea of how much money you might be able to afford um if you're adding capital projects so if we were to keep it at the five
years you know you're at 536,000 at 228 and if you start borrowing and um 600,000 and you're adding another couple hundred you're talking about you know 750,000 say in payments and interest you know we're just throwing numbers out
there so you have to kind of um once you get a a handle of what you think you're going to approve or I can do scenarios we can kind of of calculate out for a length of time what and project what debt payment is going to be and you know
when you look at these numbers you know you might get scared and say do we have you know we'd have to increase our budget by in 28 by uh 3 41,000 in one year from 27 to 28 and
fiscally 28 this one with the way things are right now yeah so and then I did it yeah so I did three scenarios and if you look at you know column s you know 15 years will bring you to a $111,000 reduction from less than less
of a payment than what you would have if you had five years Etc so we can project that out so then if you kind of have a number like okay what if we approve 300,000 I can throw that into a an analysis and give you some
numbers um so that was the the goal of me showing you this spreadsheet and kind of giving you a little advice as to how you should think of you know you probably already know this is you know what can we afford I mean that's what it
boils down to everything so I wanted you to know that an analysis can be done based on on you know different scenarios that you guys might come up with on how much money you might might need does that make sense okay yeah okay
so to find out what was purchased um I guess my question is um Highway has asked for a plow um and that plow is 295,000 now we can get it in lease payments of five
years at 60k per year um do do we borrow the entire amount when we do this like how does that work sure so next part is um one of the things that I noticed that that maybe you should start asking is
whenever they submit uh a department submits a request for a um Capital project that they add in the life the useful life so because that kind of determines like I said earlier how long we could borrow for if something's only
going to be good for five years I can't borrow it I cannot borrow for for 10 years is that clear to everybody yeah so you kind of want to get that from them because then that has to be part of the paperwork that is submitted to the bond Council in order to get
approval now one of the things we can do for example is what I call bundling um from you know American Pickers is is if say something is uh say half a million is approved or million dollars is
approved this coming may I can take that million dollars I can take the and bundle in um things the short-term bands and it all depends on timing so the short-term ban for 4725 Co comes up due October
whatever 7th October um if I can wait till borrow till October for the new capital projects or and then we can go out to bid and get a better interest rate and even though some projects might be five
years some 10 years that that's okay we put that in the um parameters of the requests for for bids from Banks and and they will come back and have done all that lovely math and and come up with a
debt schedule um so to to so it really depends on how much money we're borrowing and when we need it by and what the length of the the useful life of the asset that we're we're borrowing
for um those three factors dictate H whether it's a long-term debt whether we do a state house note whether it's a bond which is the long-term note or in the case of the 142,000
472 um uh they were in with articles and one of the Articles was the second fire engine and an ambulance which are being funded from the ambulatory receipts so I didn't borrow that but we needed money
for the other items that were in that particular article does that make sense yes so I I have the um when they fill out uh when Department F heads fill out their Capital request forms there is a
form Form B equipment purchase lease request um this truck that we're replacing it's a um new six wheeel dump truck with plow and sander uh the truck that we're replacing is 23 years old and
the estimate the useful life in years is 20 years plus or minus perfect okay so let me ask another question if we are borrowing the 295,000 our payments we are buying it outright
and our payments are to our lender is that correct not to the the uh company from whom we're purchasing the vehicle correct so um uh we borrow the money it comes in it's wired to us and gets in my
bank check bank statement not my bank statement our our bank statement and uh I have the actual cash if we borrowed whatever 390,000 I would get 390,000 that's um and then um the vendor who you
purchased the truck from would go through the accounts payable process an invoice you would have an invoice etc etc and it would go through the accounting department the accounts payable I would have the cash flow because I got it from the the the
um uh bank and then the debt payments are to the bank that we borrowed from and those are budgeted under the debt section of the general fund okay so it's cash flow
budget sort of um connection I I want to um change our screen share here for just one minute so I'm gonna stop the share and
I'm gonna reshare unless I messed up so you just have to bear with me are you doing great okay uh so now I want to share again and I want to share share our Capital plan because one of the things
that we have in here is this cat loader and we're paying p uh we're making payments on it 31,100 a year and if you look at this the fourth payment is this year the fifth payment is next year so we have to
fund this through the capital plan so this must not have been purchased with borrowing from the town it like it go ahead oh I'm sorry I did interrupt so it looks like um just it says um
fiveyear fifth year lease payment so the lease payment um would have been budgeted as a line item in that Department's um general fund uh departmental line item as a lease and no we would not have borrowed for it um we
don't usually borrow for lease payments um lease payments is kind of like borrowing from the vendor versus borrowing from a bank and it being debt it's a line item it's a general fund um
uh departmental line item uh so you're correct so it's not listed as under the debt section of the the general fund the Omnibus if you want to call it and it's not borrowed from a bank so a lease
would be the you would pay the vendor directly you know kind of like our own personal you know buying of a car or leasing a car versus going out and borrowing money to buy a car you you you lease a car it's the pretty much the
same thing so in so he the lease payment on the Cruisers so here's police down at the bottom the lease payments that comes out of the police budget um correct uh but this payment is not coming out of
the highway budget it's coming out of Capital um so um he came in as a capital request okay so this hasn't happened yet and they and they are requesting that
they will do a lease but they'd like to to come out of capital funding so already happened it happened oh it already happened I don't know where it's coming from 2021 and um uh the highway superintendent said something about it
wasn't budgeted for this fiscal year fiscal year 2025 and so at special town meeting there was a special article to get the funds because it hadn't so this is more for futures for all of us I guess if it
is leased through the dealer so to speak the truck dealer then it should be put in the general fund for that department is that what I'm yes I highly doubt I
can I can't borrow from a bank yeah you are correct okay so but in I will triple check that I could do it as a short-term ban but that's kind of a no I don't think no no no it makes sense what you
had said before all right but I I think because it isn't in the general budget for H need to cover this year okay um so if you if you were to
add it to a new article and make it a debt thing and I could bundle it with other stuff I don't know if we have to do that yeah and there is a little money there's not a lot and I'm probably you
know there is um money in uh Capital stabilization yes yes at any point in time if that money is needed to pay for something we could I just simply contact bartholomy which is the name of the
company that does our trust funds and our investments and say uh send me 31,000 because it's our money so if you wanted to dep and I don't like using the word deplete but reduce one is currently in C Capital stab stabilization that 86,000
um at any point in time you could grab that money it's your discretion at you know B like discretion let me I'm gonna screen share again let me um bring this file up so thank you so much Melissa
this but this is helping me understand how all of this works all right so now um this is uh I think it was Katie that sent this to me our accountant yeah and um so the stabilization fund for the
town this is where we took out the funds for balancing the budget last year and about four years ago for retroactive pays um is 1,300,000 roughly in capital
stabilization no now we have 1,186 this was uh we now have 87,000 412 so we have that to spend I assume
you assume correctly okay so between the the option to borrow that you just described and these funds and any free cash that we have um we could fund that
way and any warrant articles that are kind of stale they have money in them from previous years that have not been completely spent yeah so I call that you know unexpended balances so you have a capital projects where we borrowed money
you know say 750,000 and it ended up only costing 700,000 so in your general ledger it should show that you have an unexpended or unexpended balance is how I refer to it or a balance ending balance of that
50,000 and now so that's the next question that I believe that every has been discussing with Katie is what are your options that how what can you do with that 50,000 because it was a town town meeting article for that amount um but
as this happens a lot you know uh it's either unexpended or overexpanded uh could go either way um and to reallocate or reuse those um unexpended balances you
have a couple options um one you could take that 50,000 and throw it towards principal which would reduce your interest in in your principal and reduce your payments for that particular specific project so if a project one
project was underspent by 50,000 you could put it back towards principal and that reduces your payments and and interest Etc second option is you can go back to town meeting and say there's three you know say there's more than one
um uh unexpended balance projects that have unexpended balances you could bundle them you could say okay there's three projects 150,000 we're going to spend 60 on this 50 on that and reallocate it to a new capital
project that's okay okay wait let me just quickly finish the third one is um it can go back to the general fund and I think that now I'm only saying this because I have 25 years on the school side and capital projects as far as Town goes when talking with Katie um I do
believe it it needs to be voted to go back to the general fund a free cash I'm sorry it might not and also if you do reallocate to one or many uh new capital projects there is a parameter and you'll have to confirm all this and get this in
writing from Katie that the um new capital projects the life of it of the old projects the life of the new can't exceed the life of the old so if it was a 10-year loan you can't go out and get a 20-year
loan I'm throwing that out there but I don't have that that law in front of me it's not okay sorry looking so looking at these we have some expenditures here that are Highway that
are not fully expended from articles from 2023 and 2024 which I am assuming are capital projects Katie Cash here means it was money that came from free
cash oh okay that's I asked her what what it means cash and and uh anyway so it came from free cash so it looks like not the police records because I think that's still in the works but the
highway um Truck Equipment one equipment two the pickup the cver hammer and the wing plow it looks like there are monies here so we could bundle those together
and we'll have to add up to see how much that is and um apply it to say the the payment for the um the uh Clow the 31
yeah I would I would if I interrupt really verify that that came from free cash I could have sworn the highway truck was a capital um well it was a capital article but the oh capital
r okay and it was a capital R because under when I look at all the Articles there's the column that says funding source so if it says borrow so if it's if that's the truth then yes you are making correct to find out we can find
out on that and then there's facilities has two um and then there's all this not what CP means and you know C American Legion
cash um this 22,9 Capital project does that mean Capital project that's what I would think so you have to realize when why is there no article there then so you have yeah so I can probably say
speak to this is that over the years you've had different accountants Etc and when they set up every time an article is approved and they set up the account numbers to in the GL general ledger to account for this
different people use different codes codes and and you know so so I think I believe that Katie told me that she started doing the ones that all say ATM article and date and that one so that whole section I think is hers and
anything a the other ones I think are other people's because it looks like 23 and 24 um those she was here for that so the ATM art and then anything prior to that you'll have to go back further past Katie's um
regime or know uh and and and uh get the backup for that um and it would be nice to rename it and be consistent but man that never happens ever
anywhere okay um all right you guys what else do we need to talk about with Melissa we're Consulting here Melissa what other questions we have for you y good
I understand that American [Music] Legion how come nothing was spent on that one huh oh those weren't even oh maybe their balances rollover balances maybe the original um so also if I may
while you're Consulting um so if something was originally 50,000 maybe the accountant only carried over the balance from the private year uh previous year you'd have to find out how much the original allocation was as
well because it looks like the allocated amount isn't the actual um article full amount that was approved it looks like at the end of a fiscal year whatever the balance is that is carried forward as the ending balance
is carried forward as the beginning balance does that make sense yes and I'm I'm looking at these numbers and this um undercash tanker I'm guessing that was done in
2018 under oh yeah who know uh May 2016 and American Legion was done at the beginning of time yeah yep we don't want we don't want to know when it was done right okay yeah um
so I'm not okay so we can we can investigate that good um and there were other articles that I was going to bring up so let me stop the share here and bring up a different one
that um Katie had also sent me um special articles all right I'm gonna share again second okay so um this is another set of
articles that have things left in them like a special town meeting 2024 uh CDL 550 um but the ones that might be um
special town meeting 2018 Associated costs with chart might be the Charter 3 82750 but there are all these um uh the highlighted ones I think are the ones to
look at website work cannot be released uh Town Hall roof and stairs um 26,000 plus um uh Town Council special article prior
year $10,000 that we're carrying there W yeah Memorial Hall and harbor fire repair uh 23,28 we just talked to Rob about these
you know and and there are others but um you know uh a public works project for the 119 sidewalk this was supposed to be the sidewalk from the high school um towards the center and we have 29,000
there um High School to the harbor the high school to the harbor is that what it was yeah so um so there are some things here that we could look at I believe and
I think we need to talk to the department head that belongs to these and see what we can put on the warrant uh so yeah I would if I would recommend that um to make sure that they are are 100% done obvious and and I'm
going to I'm going to throw it out there too my own horn when when Nelson asked me about funding um the first fire truck that is now I don't know $80,000 higher I said you needed to go look at all of your prior year capital projects and
check for your unexpended balances and I told Katie the same thing and you can tell that this hasn't and needs to be done you know what I mean and and and and um look at all these little pockets that you're getting this is a great
thing that you guys are doing this um and um get it done and just clean up these accounts as well as quote unquote found money that was my comment sorry so I have a question um could
we do the research that we need to do to figure out which of these are you know um Extended and just remaining funds could we then release all of these in an article and move the funds to
Capital stabilization and then with the exception of the plow that's so high 295 then just fund the other things like the facilities things that need to be done and the highway lease that needs to
be paid and the turnout gear that needs to be purchased could we then fund those at town meeting out of capital stabilization I believe the answer is yes to all of those lovely questions um I would just um direct that to the town
accountant and and and Elizabeth and to Katie um to make sure uh and probably Town Council in terms of the how the the article should be wed worded but absolutely these are unexpended funds on town meeting um approved articles
um whether they're whatever the funding source um but yes all of that can be done and should be done um just you got to make sure you cross your tees and dot dot your eyes in the wording of the
Articles um and I pretty sure the money can go to free cash then the article becomes take that free cash money and put it into Capital stabilization I believe is the audit Trail um but I'm not but I don't want a a million percent say
on that one that's an accounting sound instead of saying these two go to facilities and these two go to Highway and it it kind of makes sense to put it all in capital stabilization and then draw what we can
that doesn't need to be borrowed for out of capital stabilization that makes sense so um all right so we have some work to do to word articles so do you guys have any other questions for Melissa or anything else
that I should put up and screen share think so and before I leave here today I'll send you all the okay good [Music]
reading between this and the planning board I I don't like for reading material right okay thank you um all right so uh no more questions for Melissa thank you all you've been a
great audience um thank you for inviting me and keep up keep up the good work guys doing good you're welcome and you know where to find me all right okay thank you thank you all right I'm gonna stop the screen share all right so um
maybe what we should do is I wonder if I can cop things on that machine so I can give you C copies of these and we could look through and figure out how much money we might be able to grab so we have some idea of what we have to spend
okay um and then look at the requests that were made prioritize them vote on them okay um and suggest funding sources but I don't know that we're ready to declare this is how it fund
yeah but I do think that after what Melissa said it makes sense just to borrow I think supposed to definitely doing a lease right it's a length of time too the is good for I mean right a
really long time absolutely so um all right so can we take like a five minute break sure sure all right what time is it it's 41 take five minute break I'll make copies of these things for you guys
thank and um and I'll have to project the um plan do we want this one this is one you were talking about J that's the ranking thing the rank yeah that was I don't know if we really are we ready I I don't think we really have
enough stuff that's I mean that's that's in the uh guide guide book I I pulled it out of there and print it from there okay so 5 minute break I'll get these done 5:45 I'll make you have you'll have to go with I
mean I wrote on these have my notes y that's fine okay oh goodness yeah I don't think we're ready to make a decision until we get all finished
the well it depend okay make you got to know how many dollars you have before you can decide what we what you can spend well we know we can borrow the truck yeah that's fine I guess I
need the truck I want my stained glass windows to be kept preserved because you know that fire suppression system I think that's a state thing I think we have to have that oh I think so I don't think that's a choice I don't I don't think that's a
choice either um thank you oh nice and [Laughter] warm hot off the press I didn't recording oh it is is it
I yeah yeah you got it dadly has one over there yep yep yep you got time well time you oh goodness oh my goodness my goodness ready for my NE I'm
ready for really am okay did you say you're G to get the little red potatoes for yeah little yeah I like those the best I like those because you can it
looks like you have a lot you get the big ones and you get a lot I mean I always cut them in quarters anyways right me you have a little bit of quarters you have a little bit of you know the reg ones and I see a lot of work but it's fun I go in there I I was
in there today 7 15 this morning and then I leave there till quarter two to go drive and then I came right here I to go back to clean the dishes is Duke still working yeah he works in on Republic Services so he sets oh every
mind I got tell says we're going to be here a little bit longer he calls me around 6:30 every night and um he works from 2 o'clock in the afternoon till 3 4:00 in the morning oh yeah so I'm going let him know call me at night
your own just because oh you have a good crowd today no it was light actually it which was fine with me it was just me Paul and and uh Tony and we need a cook for next Wednesday we're
not going to use the same one we had last week because if I don't have a cook I can't open there's no way so and Reggie is still recuperating from her I shouldn't say that she's still mourning the loss of her sister Reggie Lambert her sister pass away s pass away of
cancer a couple weeks ago yes I thought sister and T did her son have action oh he did yeah I don't know I don't know anything else yeah um oh yeah all right so back from our quick
Break um do we have to rating done before the first yes we have to tomorrow I have to report to the select board so what I think we should do
um uh is um look at the articles that you guys just got copies of let's do a little bit of adding did ibody have a calculator the phone yeah the
phone and just looking at this I I don't know what that building energy retrofit is so we'll leave that but let's look at um the facilities truck unrestricted cash so whoever has 36088 plus facility storage cabinets
53562 um and then Highway truck um 3,12 $452 3,100 I'm using my phone to calculate go ahead Y and then the highway Truck Equipment to
$1,168 74 okay and then continuing with Highway um and of course we'll have to check with all the Departments uh this one is $587 okay a cver camera with five left in it
so5 five okay go ahead a wing plow with $3,700 in it and we know we can't buy okay a wing plow for that okay and now I'm going to go to the other sheet and then we'll come back to the CP so keep
adding right keep adding y okay okay the um the uh article 14 Associated cost with Charter $ 3,827 the BOS website work for $350 the town hall roof and W stairs for
26,7 4934 um going to leave the 10,000 one for now the Memorial Hall Harbor Fire for $ 23,28 and what do we get there 8,116 60
68116 60 6816 60 6 so this is article release 68 if we can do this yeah all right and then on the um page with the three white
uh red yellows at the bottom let's add those three yellows CU we don't know what their those are so the American Legion for you know what I was wondering if that was is that the building that came down
with the fire station yeah yeah right right and this has something to do with fire and we're buying turnout gears if we vote to so um American Legion so this is my second category
$22,900 plus the West towns and fire station $3,872 Y and then um yeah $342 for the third one what does that 26,000 $212
26,000 $212 260 excuse me 26021 do two got and and then on this the sheet with the American Legion um Capital
stabilization has 87,000 $412 21 so if we add those three figures together okay 181,000 in one cent that's what I came up with 181
550 181,000 what 550 50 okay in one cent in one cent in one yeah that's what I came up with okay so I'm going to screen share I'm going to go back to screen sharing and bring up the um the capital
plan list for [Music] 2026 don't need that one think it's this one um so I'm going to screen share all right so looking at do I have
it too big or not big enough oh that's fine um I I would kind of like to let me bring it in just a little bit so that we can see Highway oh oh wait wait wait wait let me um make a and then slide it if I
can slide it this way okay okay um is that good enough so highway is the first thing so of this we have $31,100 that's a lease payment and we have to make
that um we can talk about the dump truck sander but that's 295 and if we decide to do that that would be our own um what do you think about facilities you guys what do we well I I
don't think we have any Joy about the fire depression I agree with that so and then um the trim go together were the top two yeah well was that one or was that two he had it on
his but did he have a trumman paint and then that's two but he put them as one did he put on my you at yeah he had see I had it as his first and second
priority so um those kind of had them together well I think you have a choice okay the um painting trim and so that's another six 5,000 right so between the lease payment
and the facilities just that that's 96 100 so that's the price um and then I'm going down to uh productive protective bunker gear which is we don't have much choice no we don't
but do we know if if you may pay half of it and out of his budget out of his budget yeah answer to that no did you ask I asked
him how many sets of bunker gear that was how much he was replacing and he told me he was paying that he was replacing all 50 sets and that it was 525,000 which is the air pack
Replacements so I asked for clarification on that and I don't have that but I know he's coming tomorrow right to the Joint Mee corre okay CU wasn't the bunet gear 135,000 that's what's on here but when I
asked him the cost of the bunker gear he gave me the price for the air packs so I'm wondering if the numbers got switched or the wording got switched on something because it just needs
clarification but I'm going with 135,000 because that's what we have in right yeah um well didn't it say 10 didn't it say 10 for the bunker we didn't dream that up I'm sure it was 10 we thought maybe
he could do five oh no no we talked about we didn't really know what that and then we asked for well could we do like a buy a third a third a third or do like half half and half and we didn't
get an answer I don't know if we ever got I don't think we didn't no unless Mark did did I don't think so and we didn't know how much how many people that was for or whatever so um okay so
between okay and then going back down the list we have the Master Plan update the water department and the cyber security assessment do you have his um plan Carol you do such a good job of um
printing it all out and looking at it for water the Master Plan update this is water the water I did let me see if I can find it I had something with the water the M where did I see the
water there It came it got sent to us just a day or two I know I know and it's um um I think had a couple lines right so I am assuming this from the Enterprise from water Enterprise because
I've never seen water to do anything other than from their that doesn't mean oh maybe this is it that's really I see what you're do okay yeah trying to get the I
know or is it still on my dining room table and I forgot to bring it because I could be cuz that's what I did with the I know I I I had a print out from from him and and you know what it might be on my it might it might be on the dining
room table oh wait a minute is this this no that's not it doesn't look right no all right so we have the two waters to vote on and the police chief of course but that's so these are all
from um the general fund so what we have to fund is $231,000 and we have 181 so we're about 50k short so what was the 234 what was the number again
23,100 did you get that to now yeah okay 231,000 100 yeah okay um and that's um so should we vote on these on what we're going to go forward with I think do we
have yeah I'm sure we have to right and then it'll be up to the board of Selectmen to figure out because there are a few other things here um you know dispatch service cost 8001
um access control system a73 I mean there there are a few we can probably hunt up a few more dollars somewhere the asphalt Hut box that was a highway
9906 um you know maybe we can hunt up another 50k somewhere we could figure out what that special article for Town Council for 10K is and free that up because I
don't know what that I don't know what um what year was it uh it doesn't have a year it just says Town Council special article prior year $10,000 and if you look at the codes it's one of the
beginning of times 00000000 it doesn't have a year in that set of four four okay you know there's no year there it's just z00 Z so wasn't he looking for um $10,000 this year wasn't he who
was Adam oh we put that in the general budget in the Omnibus that the increase okay yeah I I thought I didn't think it was 10,000 I thought it was less than that but this is from before this was set aside a long time ago probably wasn't
even him that was here right it probably wasn't and so we don't know what that's for um and it's one of the ones the things that are are highlighted are things that Katie highlighted for me okay and said um you know take a look at
these so maybe we can get the 29,000 for the sidewalk from 119 you know I'm going to circle these ore cash what or we could get from free cash because where we would only be
asking for 50k from cash if you subtract 23100 minus 181 550 I'm forgetting the [Laughter] penny or we need
$49,500 and I'll bet we could get that from free cash maybe and it would wipe out Capital stabilization but maybe we can take this and put 100K in capital stabilization or
50k for next year you know or something but I might be able to find out what some of these other articles are for the 29 the sidewalk are we ever going to do the sidewalk well you know I wish they would
I know that we have the walking trail but you know those kids aren't going to go back there walk the trail right we have there's complete streets the complete streets Grant we could get funds from that yeah I don't think that probably the street plan wasn't probably
in when this was set aside right yeah yeah so maybe we can maybe yeah so just have to find out would you take that that sidewalk money say today and if there's a grant comes up for
sidewalks in the future apply for a sidewalk Grant in the future right that's what I'm thinking and and take cuz you know not going to use that money 29,000 isn't it won't get you very far at all s
maybe maybe maybe so yeah you're right about yeah when they have to do the engineering for the sidewalk yeah that would even pay for the engineer no right so this was from 2005 that's when that money was set
aside um it's in the in the code there you know the that was 200 has it gained any interest or anything well yeah that's the sad thing because the last couple of years interest rates have been pretty the bank interest rates have been pretty
good so maybe we can maybe we can do that I don't know check it we'll check it out so that would be half your 50 so should yeah it would be wouldn't it so we'd only have 23 yeah it would be wonderful cash yeah so let's vote on
these and and then on there's a page here that's funding place I think I could maybe um maybe there I don't know maybe not on this one anyway um so let's just look at
starting with the highway um the Cat loader lease payment is there a motion oh 31,000 with the 31,100 oh I'll make it motion to uh pay the
31,100 for the uh fourth year lease payment is there a second I'll second in there um any further discussion and oh let's let's include recommended to come
from well maybe we shouldn't make that recommendation until after we find out I think we're just this is where we items there yeah so all those in favor um of the motion for the lease
payments I I we don't have anybody remotely so we don't have to take a a roll call vote okay all right um the second Highway um request was for the new six wheeel dump truck with plow and
sander for 295,000 is there a motion I'll make a motion for the 295s Thousand for the sander is sander plow truck the highway department and I'll second
it any further discussion on this I'm thinking borrowing borrowing I think that's I think it should be yeah but we'll let the finance people okay okay but but that makes sense to me
after what Melissa explained um anything else know unless unless a leas you know I don't know if it works the same way but you know sometimes like you lease a car or something and they give you like really cheap financing versus going to the bank
and borrowing money I don't know if it works I don't know if it's you pay less interest paying a lease or you pay you yeah but maybe that's okay no recommendation but we
think we should get it Y at least we're voting on that okay all those in favor sorry any opposed um moving down to facilities I make a recommendation for the paint and
trim and the fire suppression system I cannot see the numbers oh okay so we voting that as one thing one okay okay yeah okay um so it's 65k and I'll second
it any further discussion all those in favor so that's facilities so I am on this minute let me see if I can can I edit this and put yes
why why and then do they usually leave it out if you don't or do they put a no no no no I'm just going to put yeses I'll just put yes yeah it looks a little more
positive okay and then is it the bunker gear fire department the protective bunker gear replacement at 135,000 I'll make a motion to approve the request for the bunker gear of 135,000 I'll second at
135000 all right any further discussion all those in favor any opposed and um I think the water department is there a motion to um fund
their to um let me put a y here okay the Master Plan update and the cyber security assessment that's ceremony anyway right I believe it's the water Enterprise fund okay underwater Enterprise
fund is it 10550 no it's 2,000 oh2 72,000 yeah guess I was reading earther down 72,000 is there a second I'll second
it any further discussion all those in favor any oppos here and um the police department uh lease payment on Cruisers which comes out of General budget for the police
department so is there a motion oh okay which what is that one it's the 105 lease payment on four Cruisers let me my cursor never does what I wanted to do when I'm screen share right there
yeah okay is there a motion I'll make a motion for the 105 102,2 52 and I just got new glass right is there a second I'll second
it for the police cruisers any further discussion all those in favor I any opposed N More all right okay so I am going to um so that I
can see the bottom line how do I do this the 965 isn't correct so I might I'm going to just move these things over here uh how does that sound a fiscal yeah
right okay I'm gonna take this out because I want my numbers at the bottom make that 85,000 that 75 make it 85 85 okay I'm going to move it over these things could wind
up in a gr which would not make them really Capal this if it's for so there's a possibility if we go through it and we may only end up with the with the
[Applause] 26 main Ro I'm confused about the roof I think I would rather have it more DET you know it's this section it's that section if it's only 12 years old I'm surprised it's not under
warrantee 20 or 30 year architectural single and that type of thing oh yeah I never heard of a roof not being good for 12 years years that doesn't make sense to yeah they're always 20 30 20 to 25 30 years okay so when you add in the
Cruisers the master plans water and the 295 so let me just make sure that this number is correct 7,620 so we had
231 100 plus 295 for the cat Moto or whatever no not the cat the um plow the plow 520 and then 72k for water correct 89 five and
102 520 I got 6,620 why am I 100K over what did you have try again maybe I [Music] added yeah I don't know how to do you know how you can add the columns if
you're in Excel but um there's a I forget how to do that though a uh there's a form and I I'm really bad at making it come up yeah you know once upon a time I could do this like that there it was there it was I had it okay
so D6 through d43 so where's D6 um okay do D6 343 7620 so I must just be oh I must have
added wrong I did 7620 is correct so that's our Capital plan I didn't carry the one oops oops I used to be a MTH teacher that's funny yeah once upon a time I could
do it's like once upon a time I could do these spreadsheets in my sleep and not have to think about it but you know after a while you don't do what you know do you don't do it all the time and it's like oh it's like how do I I can't remember how I did it was the thing
maybe I should put an n in here for ones that I moved over yeah what what are the ones I moved over do you guys remember right um what was on his sheet for 20 the storm windows the storm windows the
heating system the heating system okay um oh and the um replace the roof and we point the 100,000 and then 50 below it yeah yeah it was the roof in the foundation right yes yeah it was like
yeah it had like the foundation just so that we know we moved them over there to not add them in so I mean they used to be here and here and here so we moved them out all
right is there anything else that you guys can think and on our agenda what is left so I will make this this sheet I'll send it to you guys I'll put it in the board of Selectmen thing I'll do that tonight I
will also send you the files that Melissa sent me that Excel with all the Death service in it great okay I think the only thing on here is we didn't use the rating sheet yeah did we use the rating no it just on your agenda it just
says evaluate all submitted Capital request using the rating sheet we kind of did it sort of yeah sort of I guess we kind of did it sort of we didn't have we didn't have a lot of things well people were pretty good only ask what
they really wasn't like a wish list this year right so we're good oh do we want to motion I'll make it a motion emotion and you are the second
now all those in favor all right