Good afternoon. I'm Carol Hoses, chair of the capital planning committee, and I'd like to call the meeting to order at 12 noon. And and I get a roll call vote from everyone.
Gerald Ma here, Kathleen Sprawford here, call here, >> Roberta here, >> and Carol House is here. This meeting is being recorded and uploaded to the YouTube. Um, is anyone else online recording?
Hearing no one else? I assume no one else is recording. Um, there are no additions of deletions. And um, is everyone um, review the minutes enough to make a motion to approve them? >> I'll make a motion to approve the
minutes. from January 30th to 2026. >> I'll second that. Um, roll call vote. Gerald Zikas, yes. >> Kathleen Spford, yes. >> Natalie call. Yes. >> Robert, yes.
>> Carol is yes. Um, we're going to go down to the uh meeting business. Um 2.1 discuss the available funding. Um so
the town administrator had sent out the letter saying that the town accountant is currently estimating approximately $500,000 in free cash. Though the state has been very slow in certifying this amount.
Some important considerations at this time are snow and ice expenditures are projected to total approximately 400,000 this year compared to our budgeted amount of 241,600 um last year.
With two additional significant storms, total costs could see exceed 450,000. Last year, the town relied on $200,000 of free cash to help balance the budget. So, based on current projections, and
assuming free cash is not used to balance the operating budget, available funds for other purposes would be in the range of $340,000. >> I don't understand that. And I I'm not really sure I understand I'm not really understanding this
because given the current budget constraints, it is understandably challenging to consider free cash project spending while departments are experiencing reduced hours and staffing. I felt it was important to share this perspective openly as it reflects a difficult
position facing taxpayers, volunteers, and staff alike. One potential option for consideration this year would be allocating a portion of free cash such as $50,000 into an unemployment trust. This tr this fund is
restricted for unemployment related expenses. So I'm still not sure how much money >> we have for capital planning. So, I'm looking I'm thinking in if
anybody else got any other thoughts that we have somewhere between 340 and maybe I'm not sure if that 400,000 is from the free cash which only leaves a h 100,000.
Oh, how much did they have in their budget this year for snow and ice? >> Well, I think that's what he said. 241,600. >> Yeah, >> is what they have. >> Yeah. Compared to a budgeted amount of 241,
>> I think about last year. Yeah. >> So, he's projecting it's >> another it's 400,000, but if we have two more significant snowstorms, it'll go up to 450. So what whatever. So 240. So
that's >> 50,000. >> That's a decrease between 250 from I'm not good at math in my head. So that's like an extra >> 200,000 >> from the 500,000.
>> They said a possibility of 241. If we had more snowtorms, it would be >> okay. It's budgeted for 241,600. and he's thinking a microar is 400 >> and then we have 500 out that leaves
100,000 but you've got um >> I don't know >> and then he goes about available fund for other purposes. >> So is the other purposes >> he had it down cash right? Well, he's got free cash, but if the free cash if
if they got to take the additional amount from free cash to cover the snow and ice, that's only going to leave uh what's that going >> something? Yeah, around 100,000.
So, and then this 340,000 free cash. Well, no. It just says available funds for other purposes would be in the range of 340,000. >> Yeah, assuming free cash is not used to balance the operating budget. So if we
don't use free cash like we have in the past to balance the operating budget then we so if I was hoping he would come to explain all this so I don't think I
to when I totaled up everything it was like to including the fire numbers like um it was like $2.4 4 million. If you totaled up all everybody's everybody's >> asks
>> asks requests >> requests. Yeah, >> it's like $2.4 million. Well, if we only have a budget of >> Just for argument sake, let's just say it's $500,000. >> There's not a lot that we're going to be
funding. >> Yeah. Um, >> but I don't I still don't understand where the 340 comes from. >> I don't I I'm not sure because I understand how much money we actually >> and how much money can we actually spend on that 340?
>> Yeah. I'm not sure. >> Because if snow and ice, >> which is a must pay, we have to pay the snow and ice. There's no getting around that. So, if it's $450,000 this year for snow and ice and they have
$241, that leaves $29, right? I mean, $29,000. >> No. >> Why not? >> They have 400,000, right? You took the 241 away. >> Yeah. >> But I'm thinking 450 because we're we're
here beginning of February. Well, and there's supposed to be my snow guy, snow gym, just emailed me today saying that the snow the snow coming. He says it's all over the map, >> but he's confident based on cuz he's all
into that two to four, no, four to six inches. Yeah. >> That we'll probably get. So, >> I mean, so that's going to be more in uh we still got a lot more winter to go through. >> Oh, absolutely. So I'm I'm >> okay. No, I guess I get it because if
it's 209 left, 209 out of the 500, so that's 291 plus we have 40,000 that's allotted to us in stabil stabilization, right?
>> Okay. >> So I guess that's about right. >> So the 340 that's about right. Yeah, I would say so if I'm thinking. >> Okay. So July came up with this reporting. >> Yeah, that's what I'm thinking. >> Okay. Okay. >> Roughly
I think on the police budget, the lease of the police car, >> but that's in their budget. >> That's in their budget. >> It's in their budget. So when he comes today, I just want to confirm that it's >> Yes, we want to confirm that to make sure >> that it's in his budget. Um, >> yeah,
>> we also need to confirm. It's It's great to want everything. >> It's a matter of want and what what can you exist with? >> Oh, yeah. What you want? What you exist with? What's >> What do you really need? >> What do we have to pay the that the
actual What is it? The $31,000. >> Yeah, we have to pay that. >> So, we have to know we're in the third year on that. >> What we have to pay? What are the safety issues like the side the sidewalk? >> Oh yeah. um um dire the maintenance
>> you know the building if the building's falling apart and >> right so we okay >> but you but I'm going we can ask all these questions especially when the facilities guys come >> right >> um you know how bad is everything and
maybe >> yeah so Um, >> okay. >> Hello. >> So, right now we're on um meeting business 2.1 discussing the available funding. >> 2.1
>> 2.1 >> meeting. >> Oh, it should be 3.1. >> Oh, 3.1. Oh, yeah. That was by mistake. Well, slap me. >> I will fix that next time. I I think what a lot of times people
forget that, you know, police, fire, and highway, they're all the they're all one together. But if your roads aren't taken care of, the police can't get out, your fire
people can't get out, your ambulance people can't. So >> yeah, >> I I think that you know >> Well, yeah, >> really. I mean, know we always put fire and police above, but but if the road >> No, if the road and >> if the road sign taken care of and
>> there's more accidents, >> then you're going to have more accidents. That's right. Yeah. And does I mean I know and when we say the roads got take care you know plowing and stuff. Does that put liability any kind of liability on
the town as far as like if I have an accident because he didn't plow the roads and then it froze and now it's all ice. >> The thing is too you can't wait till the last minute. >> You sometimes you got to get out there and prepare first for it coming. I mean you know
>> No, I know. >> Yeah. pre-treat the roads and stuff the roads and stuff. So, um, so yes, I agree. Highway is probably um >> I put it right here. >> So, yeah.
>> So, this fifth year lease on the cat loader, does that do we own it then or does he have to go out for another lease? >> We own it. >> We will own it. >> Yes. That's the it
>> lease maybe is the wrong word or >> I just wanted to pay and then it's ours for x number of years. We had to say how many years was the life of that equipment? >> Yes. >> Um a couple years ago with you were on
the committee. >> Yeah. We had >> you two were Yeah. >> Yeah. We had they had the life expectancy. >> That makes me feel better too. So I wonder if for um the dump truck with a plow and sander if it couldn't be
done basically the same way >> basically take out like a car loan or truck loan or whatever it's called. >> Yeah. >> Well, we've done it before. So >> yeah, >> it's $300,000. I don't know how much you can
how long you can put a loan for for that. Right. But >> it depends on the life expectancy. That's what determines, >> okay, >> how long they at least >> that's what the treasurer always comes up and says, okay, you have to declare
the life expectancy because you can't >> make the loan go longer longer beyond that. >> Yeah. And that makes sense. >> That makes sense. Yeah, >> it does. >> So, what do we know what funds we have available to us? Well, we already
discussed that. >> Well, we've been in the discussion with that because not really sure I understand clearing emails. We're trying to decipher that. >> Um, which email is that? >> Oh, I said that this
>> capital budget planning capital >> 7:32 this morning. Okay. >> Okay. The free cash just came in and it looks like it's 558,000 plus a little bit more. It just Sabrina just showed me.
>> Okay. >> The email. >> Well, that's better than what he projected. So, that's what Elizabeth projected. Better to go low though than too high.
>> Um, and I thought in stabilization there was 40 something. Um, did I move that into my capital? That that was I had asked for stabilization maybe 5 months ago. How much was in um
capital stabilization? >> Let me see if I can find that. >> Okay. Um and but my question which I didn't know is last year we had said the payment for the um the 31 the lease was
going to come out of that money and what I don't know is whether when I got that number which was maybe October or something whether or not that had already been pulled out >> right so that's >> okay >> okay so you're thinking that maybe the
31,000 came out of the 40,000 allocated for stabilization. >> Yeah. Cuz in my head, my number in my head in July was that we would have about 19k in capitalization. Yeah. You had the same impression as me.
>> Um so, uh so I just don't know. I don't do the money. You know that that's the treasurers. Okay, that's a question for the treasure if she did that. >> Yeah, if the monies were pulled for that
because she >> Okay. >> Um I don't know, but it's a treasure that I would ask. >> Okay. This is FY2027. with that. I have too many files. >> Okay. >> But then we'll also be requesting 40,000
in CA capital stabilization. Does does anything left go back into the general fund go back to cap to free cash if it's not spent? >> Would we still have the 40,000 if the
31,000 came out of it? >> We would still have the 19 capital stabilization rolls over. Okay. >> It's it's outside. It never gets moved into just like stabilization regular stabiliz.
>> Yeah. >> As far as how the >> So with the then we have the 40 that will go in >> is being requested. So that give us >> So that would give us potentially 59
>> 20 and 20 40 plus the 40. Okay. >> 40 plus 19. >> I I agree with you. Yeah. >> Okay. I'm not good in my head. So I'll rely on you guys. The question is, did I put it in with my
files or did I keep it in email? >> Well, when Jim comes in today, wouldn't he know if that 31 came out? >> Not necessarily. >> Not necessarily. >> He would know whether it was allocated at town meeting and whether he was getting the >> So, he wouldn't see allocate. He would
have to pay that. >> Oh, yeah. But what he won't necessarily know is whether it whether the treasurer had moved the funds and >> whether or not it got >> pulled into what whatever bucket she pulls the money out to pay the loans.
>> Okay. So anyways, in the end we don't have a lot of money. >> No. here. But where did we actually get a request from FIRE or did we just get the five-year plan from last year?
>> It was the It was just that email I sent this morning that just was that whole big spreadsheet. And if you look at the bottom, it was the three. >> So he didn't actually get the request for. >> No, that was that was No, not the fond, but that was what Sabrina
>> um that's Sabrina received from the fire chief. Um >> he's coming in next week. >> Okay. Um and I know she resent all the paperwork because I had it asked her to, right?
>> And so I know she resent it to him. Um, but that was the response she got that >> and there was no uh input from a water at the time. He said he wasn't going to um have an input. >> Wasn't going to have any.
>> That's what he told me. He sent me an email. >> Well, you know, he doesn't have anything on the five-year plan, right? water department. Everything was last year, the master plan update, the cyber security assessment, and he does didn't have anything else out there for the
rest of the five years. >> So maybe not. >> So anyway, >> or maybe Oh, the Lunberg Road tank and water lines. He does have that to the tune of 5 million. >> 5 million? >> Yeah. But not for this year.
>> No. >> Is it this year? No. Next year 28, right? >> No, >> next year. >> 29. >> 28 and 29. >> 28 and 29. >> 28 29 30. >> Oh, it just didn't fit in that call. >> You're right.
>> What is that to bring the water from down? >> Run it up up up to that water tower. >> Elm Street West up Elm Street West or whatever it's called. West. >> West. Okay. >> Yeah. It's to continue the line. It goes
only up as far as the um the uh housing trust property. That's as far as the water goes right now. So, the housing trust allowed an easement on our property for the water, our property, the town's property for affordable
housing. One corner >> um is a pumping station. >> Okay. It was Yeah, we agreed to an easement for that so that then you could pump it on up the hill. >> And it's like Blood Road, right? Blood. Okay.
>> So, and we did it not right at the corner of Blood Road, but the corner of the property further >> towards the bookstore on >> Okay. >> on um West. It's that back that corner right there which eliminated some of the
frontage that we have >> on West but we weren't >> anyway. >> So that's the but there is a pumping station going there and so this is part of that whole of >> that okay
>> whole thing. Um >> hopefully you could find a green for that. Um, I think that the water department, it it'll be part of their master plan and they they pretty much self-fund whether it's grants or
>> Well, when they have that um the PAS money, couldn't that be used for that? >> If it comes in, >> if it >> if it comes in >> perhaps >> it would be nice. >> It's on the perhaps pile. >> Yeah. >> TPD. >> Yeah. Like so many other things.
Okay. >> But it is part of the plan to extend up there to redo that tank and to extend the water line on up. Okay. Do we want to just take five minutes and just go look at the um 3.2
which is got the evaluation. So how would how do we do the do we do it as a group evaluate each one or do we do it individually? We did it individually. >> Individually is what I thought it was. >> Okay. Okay. And then you put them all
together and then you form you. >> Okay. So, just use the form that's on the capital planning um policy and then just fill it out >> and then when we come together to discuss it. >> Yeah. >> And then
however we vote on whatever. >> So, do we want to do that for our next meeting for all that? We probably will have time because we only have facilities and um fire next week
and um after that if we can um sit and do that if everybody's willing >> we could do what we have from today. >> Today we could do from today we could also do highway rack and
police. I will not be here next week. I just thought of that. >> I know. I thought it was here. >> Okay. >> It's the 13th, right? So, are you going to they um >> Who's going to print out the poems? Will
they print them here or >> I can print out I >> I have a phone. >> I have the phone. I have >> I can I can I can print out a bunch of >> I can I can just print out a bunch of
whatever wherever the fonts are. This phone here. I think it's just this one. I think there's another there only one >> I think there's only one >> and you can kind of do it for each of the items items >> each of the requests.
>> So I will print out a bunch of forms in next year >> and and there's guidance somewhere that um talks about how to how to rank. >> Yeah. and the life expectancy and the fuel efficiency and
>> oh maybe it's that >> it might be that but I thought there was something that explained but then in the document it is and then there's also >> I also found the bylaw there's a capital planning bylaw that actually u goes into
um risk to public safety or health deterioration at town facilities coordination with other capital requests state and federal or regul regulations improvement of operating efficiency systemic replacement
equal provision of services of facilities protection and conservation of resources. So that's in the bylaw which is pretty much the same. It just says it differently than the
um the policy letter says, but so I I will do that. I'll print out enough for everybody to do each of the put that on the agenda that will be evaluated. That's three. Highway should be coming pretty soon.
on the sheet. We have I don't see recreation. Am I missing it? What? This >> recreation didn't put in last year. This was the first year I think that there's been a request. >> Well, Sabrina sent this out. What? You
didn't get this one? legit. >> I got that one. But shouldn't it be on this one? >> We have to add it because it wasn't there before. So, someone has to edit this and add it. >> I in my time on capital planning, wreck had I don't know the past couple years,
but >> or prior to that, Wreck never had Do you remember Wreck having a request? >> No. >> Um I don't. >> Not. >> So, this is a new one that you know, a new department. >> Okay. there a land use one year land use
had a request um >> I thought this was all the requests >> but it was a single year >> yeah I didn't I didn't go through and double check request was on that one I was just looking at the fire input sheet >> what she had sent out to us we actually
have to add an FY 2031 I believe um for because it's 27th of May 29 3031 So every year this fivey year gets updated for the >> for the next five years. >> Yeah. >> Yeah.
>> So um >> hello. >> Hello. How are you? >> Hi. >> Hello. >> Hi Jim. How are you? >> There you go. Got to leave. >> That's Yeah.
>> Am I up? >> Oh, >> you're up. >> You're up. >> Oh, you got a chair. I'm sorry. He has a chair right here. I'll just move my feet a little this way. This way. So, um,
it's now 12:30 and we have the Franklin Highway Department to review their capital improvement inputs. for April 27. I just have a question where it says it's the fifth payment on a 5year lease.
Is that really >> not a lease? Not a lease, but actually the final payment for the >> Well, it's actually not the final final payment. Uh the actual final payment, I believe, is $1. >> Oh, okay. >> So, that would be next next year. >> Next year.
>> I think we should be able to cut >> and then you own the I'll give it to you. >> I'm not quite sure I'm going to have to request that. knock on my door. >> Take a collection. >> So, I would say this is the I would say this is the final payment >> and then you own it.
>> It's ours. >> Yep. Okay. >> Um and then um you know, so that's that's that's kind of the big one. Um and then the other one we're just requesting um another six wheel dump truck um like the
one that we had just got um last year. Um, >> so what's the life expectancy of the U system truck? >> Well, we've been getting about 20 years out of >> Um, so the one that it's replacing is
actually uh 20, >> let's see, 24 years old. Um, and it's it's certainly meant its useful life expectancy really. It's It's on its last life, I guess. Um, so we got
two more trucks to go and then our our fleet would be updated. When I say our the the bigger fleet, the snow fighting equipment. Um, so I just keep my eye on the prize once
we get these two trucks. So, just a real real short um beginning of this winter, we didn't have our new truck in yet. It was been ordered and we haven't received it yet from the one from last year. >> Oh, okay.
>> So, and then one of our other trucks, one of our newer trucks, um was down and had it gotten in um in an accident. Um it had gotten hit. Wasn't our fault. So, we were down two of the trucks. >> Oh. And at one time we had one backup
truck which was an older truck and then our two oldest trucks, one of which we're trying to replace here. Um, one of these snowstorms, all three of them old trucks were down and we were scrambling. So we were down three trucks in one storm.
>> Hopefully we don't have any more to >> hopefully not. And I will say, you know, as I'm not a salesman by any means, trust me. But I had the privilege of driving one of running one of those newer trucks. The last 15 or so years I did not. And I
was a lot less fatigued at the end of the storm running one of them new trucks. It's like night and day, you know. It's just >> when you're in a truck for 30 something hours. Long time. >> It's a long time. >> So with that, I just I got this here.
This is a lease to own. So with some payment options. Oh, okay. >> Um, so we have we have a fiveyear lease and then a seven-year lease and then on the other one there's a uh a payment. One of them is a is the first payment
due at the signing and then >> and then at the end of the what you call a lease, you own the vehicle. >> Yep. And then so for like this one here, um your first payment wouldn't be due until one year from the from the
signing. Okay. I kind of I kind of remember that from last year when we when you went through the >> scenario last year if I remember. >> We ended up buying it out, right? But >> um this is just another option. I know times are tight. >> So what would So it would be basically
the down payment would be for this year for uh FY27. >> One of the options is so if you wanted to do a five-year lease, the first payment would be the 64,000. question. >> What's the total that you pay in in the
five years in seven years versus >> it's you'd end up spending like 20,000 probably more. I'd have to do the math, but >> because we did go with just buying it outright last year, >> you it's like buying a car with any interest. >> So you So you save Yeah, you save the
interest when you buy it outright. Um, >> but with times the way they are, I suppose, you know, >> if you wanted to go this route, I personally don't like going this route. I'd rather just buy it outright. That way, they would have to come back each year
>> to make sure this money is allocated, >> right? >> Um, >> otherwise it gets put in with the um payments. >> I do realize in times like these, we got to get creative. Um, how old was the one that we replaced in FY 2026
last year? The one that >> that was 20 plus years. >> They're all 20 plus years old when we replace them. Yeah. The one that we just replaced two years ago was a 1978. >> And two years, but last year. >> Last year.
>> Yeah. >> Last year we did replace one. >> And what was the year of that one? Oh, >> 90. That was a 98. Maybe 1998 that route somewhere in there. Might have been a 97.
>> Um, >> so you're maintaining them pretty well. They're less than that. >> I don't have much of a choice. >> No, I know. >> Um, >> I'm going to copy this for every Do you need a original? >> I have a copy.
>> Okay. So, >> and then again, you'll see it again in FY28. That would be the final um the final big truck, I guess you call them. Now, these trucks aren't just for snow
fighting either. They come with allseason bodies. They're all stainless steel, so there's no more replacing bodies. They don't rot. Okay. Um so so yeah these these far superior there they're snow fighting machines but
they um it's an allseason body so they act as a dump truck as well um which is nice like when we were just hauling snow with this past big storm. Uh you might have seen us around the center um before Yeah. We had we had like an old dump
truck that we used. It was actually an old fire truck. Um and that's a 70s too early 80s. Oh, that weird looking truck. >> Yeah. >> Well, that's a different one. >> That's another one. >> But but no, but now we can use these trucks as as dump trucks as well.
>> Yeah, cuz you got to move the snow somewhere so you can have places to plow it the next time around. >> So, these trucks, these trucks come with um front plows, wing plows, >> fully set up for for winter operations.
>> And like I said, they're they're four season bodies. So all season bodies. So we'd use them in the summertime as well. So if we were to not lease but to purchase outright, what is this the same organization we
would go through this tax exempt lease incorporation or is it a different um purchase >> to buy it outright? Yeah, if that would >> well it would go through the source wall contract um and then well it would go through HP
Fairfield. That's where >> which is on the state list of some sort. >> Yeah. The source contract. Yep. >> Yeah. Okay. >> That's who we've got the other two trucks from. Mhm. >> So these would be the sister trucks to those.
>> So I I think it's a question for the treasurer. What can we afford, >> right? >> And how can we afford after we make our, you know, decisions with all those forms we have to fill out. But um that that's
do we have any borrowing capacity? Do we have to look at um other options for doing this? Is it better to purchase outright or to do um the lease thing like we did for the cat loader? >> Whatever it was we
I think it just depends on >> Right. That's why I wanted to give you this >> some different options which I appreciate. So basically your request is one truck. >> Yes. >> It looks like
the next year it looks like two trucks. >> So >> yeah. So that would be the final >> plow >> six wheel truck. Yeah. >> Yep. >> Plow truck. And then the um the F550, the catch basin repair truck.
Yeah. >> And that would be that would be 14 years old at that time. That's >> what's the difference between the catch basin repair truck and the one at the bottom, the catch basin cleaner truck. So the the repair truck is basically
like it's just an F550. Um it's a smaller truck. So we repair and build basins with that truck. It has flip down sides. Um well the one that we have is actually got a rack body on it
now. Um with a with a powered lift gate in the back, you know, to put block on. Helps you get it up into the truck and such working with heavy materials. So, um the the cleaner truck is actually the truck that you were referring to earlier, that weird looking one.
>> Yeah. Yeah. >> That's the one we built years ago out of an old fire truck >> and that actually cleans it. >> Yeah. >> Okay. >> And then we got that used the actual cleaner we got used from Pepper years ago and they got rid of it because it was
it was old. It was junk, >> you know, and we kind of just kind of limping along. Well, We can no longer do that. >> You know, once once we have a cleaner, then we can go around can really start maintaining these basins. You know, I'd
really like to just put a guy in it all summer long. We got 750 basins in town, catch basins. >> Um, so that's it's quite a job. It's quite a task. >> Yeah, that could be anything year round. >> We hired it out one year to do just the ones in the park.
I'd have to go back into the map, but it was somewhere around 20,000 somewhere. Somewhere in there, >> so it gets kind of costly, you know. >> Cleaner trucks like a vacuum truck. >> Um, so this would be a clam shell. >> Oh, all right. >> They do they do make back trucks.
They're a little more expensive. Yeah. >> Yeah. >> They're picking up roots and stuff like that. Yep. >> Yeah. And all the silt and everything, you know, from it's going run off and whatnot. Do we have any more questions for Highway?
>> I don't. >> I don't either. >> Good. >> Beautiful. Thank you for coming. >> Thank you. >> Thank you. >> Enjoy your day. >> Yeah. You too, Jim. want to be our next meeting. >> 12:50. We have about 7 minutes before
recreation. Please give it a minute. Okay. Recreation. Do you have this? Do you want a copy for us? >> Anybody else need a copy of recreation? >> No, I got it. >> Yeah. Thank you.
>> Yeah, there's only a couple pages for recreation. Thank you. Just want to thank everyone for your volunteerism. >> Thanks group. Have a good day. >> Thank you. I didn't
she also have And I'm not I don't know what I did with it. She asking for $2500 for something. >> That's in her budget. That's separate from capital planning. I >> was that right.
>> If I remember right, if I I think you're right. >> Okay. I just saw an email that she was looking for an additional $2500. >> Oh, that's right. Well, I think in her email it says that, doesn't it? Um >> does it say it? >> I know. I saw it someplace, too. And I
I'm not seeing it in the email that I have right now. >> I saw it with the budget, the the letter that you write when you send in your budget, your explanation. >> Okay. >> That's where I saw it. >> Okay. >> Um >> and maybe that's where I saw when I was looking at the budget stuff and not this
stuff, >> but it just popped in my head. She here. I didn't see anybody talking up. She's got two minutes. It's cold out there.
>> Yeah, it is. >> It's going to be colder. >> Okay, I found my stabilization balances. >> Oh, yay. >> I've been looking for these. Um this was from 11:24 2025 so right around Thanksgiving time. >> Mhm.
>> And u the report was um for uh capital stabilization we had 40 48,000 No hold on a minute. This is so tiny. $45,834.38.
And in general stabilization, we had 1 million79,8248, but I I don't think I've asked for those balances since November. >> Okay. >> And we're now February. So it So I don't know
if that 31,000 came out. out of capital. >> When I send Melissa an email with a list of questions about borrowing for the truck, I'll ask her if that 31,000 came out of the capital stabilization fund.
>> Yeah. And ask her for the balances. >> And the balances. Okay. >> Okay. Actually, it was Elizabeth coming in on Zoom or >> Elizabeth is who provided the stabilization and
capital stabilization report on the funds. She It's Elizabeth that sent me how much was in the funds. >> Okay. >> The question for the treasurer is did that did the money get for that lease? Okay. So,
>> I'll send it to the treasure and if I see this, >> she'll send it to Elizabeth if it's in her book. So, >> she'll do that. >> Yeah. That thing is flashing again.
>> I know you can't look at. >> Yeah. And you have epilepsy if we get it as >> Yeah. an agenda. She's just like the agenda. >> No. Um.
>> Did you talk to her? >> I didn't talk to her. I just didn't. She might not even have attention. >> I don't know. I mean, I haven't talked to >> putting the email back and forth and I know she got one of my emails and
>> Oh, she did get it. Okay. >> Well, I'm not sure she got the agenda, but I know I did. She did respond to previous emails and I gave her the time slot. That's 22.
>> Do you have a number? >> I don't. >> I do. Looks like >> Is it appropriate to call her? Is it all right to call her? >> Okay. Let's see if I
>> Hey, Roger. Hey, Roger. Roger. >> This is not capital, is it? >> Yeah. Yeah, it is. >> What does that mean? >> Well, we don't know. >> Find out. Do you >> want me to come? >> Do you want her? >> Look, if she sent you, that she must
know. So she told me she wanted me to accompany her. >> Oh, so she does know. >> So she does know because I didn't mention any of issues. >> Okay. >> That's okay.
>> No problem. >> Space. Yeah. Record. You guys want me there? You can sit over here in our visitor chair. >> Okay. >> Okay. We're now on our um
2.1.2 an appointment with the recreation at 12:54. >> Hi. >> Hi. Sorry again. a little bit little bit of technical difficulty over at the rec center with my printer and laptop
connecting to each other. So, sorry about that. >> That's okay. >> Just wanted to make sure you we're almost going to call you to make sure you've got um the agenda cuz I didn't follow along. >> I was like I did and I was actually having a bunch
of issues with my email that I swear I had to look into earlier this week, too. So, it's a good thing. It's a good thing I have Roger texting me being like, Emmy, like this. One, two, three, four, five, six. I think I need to do one more for you guys. Go ahead. >> Ro, can you photo copy these for me?
>> Yeah, right. >> I'll take care of it. >> If you guys Yeah. Where's the 25? There's a 25. >> All right. So, who's missing what? >> How many handouts did you have? Just the
two. >> Yep. Just the two. So, we have the two. >> What are you missing? This? >> Yeah, >> this one. >> This one. Everybody has that one, >> too. Yeah.
>> All right. Thank you. All righty. Okay, we see your request for the $25 um,000. Do you have an idea of when you'll um get a decision on the grant that was applied for? >> So, that should actually be coming
pretty soon. They closed at the end of January. >> So, so the decision >> it should be coming within the next month, I believe. I think Karen, let me see if I actually have that on this from Kieran. I think he had said it was the end of February. We should be getting a
decision on that. >> The end of February. >> Yeah, I believe so. Let's see if it's actually in this paper or not. I think it is. But yes, I believe it's the end of February. I can get a um firm date for you guys. Let me just make a note for
that. Okay, >> Carol, can I ask a question? >> You sure can. >> Do you know the status of the earmark from um the legislature? >> As of right now, my understanding is it's still in place. It hasn't been
pulled yet. So, I did put it I did send an email to her office. >> Yeah. >> To see I haven't heard anything back yet. So, I can certainly give a call over there, but as far as I know, I haven't gotten anything updated further that it's been pulled.
>> So, my other question is I have two actually. If what's your contingency plan? So, just say you don't get the $50,000. >> Mhm. Then what's what's >> the contingency plan is fundraising and additional grants. We're going to
there's a couple more grants out there that open up in the summer um into the fall and um we are extended currently through October for build. Um so the I mean we already have everything. That's
the thing. This is an asset that we already have. So, it's not going to be a matter of, oh, well, you know, they just walk away. It's a matter of extending as needed. And they're now in the place that they're additionally looking for funding in this area, too. Um, the NOA
greater, no, greater NOVA. Um, they just did a bunch of funding for a fitness court, I believe, in Gardener. They actually just built one in Gardener. Um so uh that so it's happening in this area. Um we just need
to well not in this area but um we just need to leverage it and the fitness court national fitness campaign um they're open to giving further assistance in that at this point and I think because the United States as a whole they've ramped up their marketing
and their outreach because as a whole it's getting harder and harder for communities. So, um, so they're willing to help with that. And like I said, there is a couple more grants that are floating out there that we're looking at and fundraising is gonna I mean, it's going to be a knock on door campaign >> and I'm okay with that. Like, you know,
I did sales before I did that. >> Knock on door is going to happen. It's going to happen. >> I guess that would be the same answer if if because our town budget is so tight and we can't give you the $25,000 that you would just make up. Yeah, it would
be the same thing. >> Same. Yeah, it would be the same. It's going to be boots on the ground, whatever that has to be done to get this. I mean, we're so far into this. There's no It's It's an like I said, it's an asset that we already have. So, to walk away from
something that is a 30-year investment with, you know, very, very limited impact and cost for the community would be ridiculous. So it's going to be whatever we have to do to get it done. >> Can I ask the question for clarification
or in the program budget? Yeah. So this request is 50,000. The CFNCM and capital planning you need 240,000. >> We're already there. We're actually >> So which of these have already been put
in place for the total project? >> All in the black. It's just the two red is already secured. >> Yeah, it's the CF Margaret Scarsdale, but I I have it here. In August, earmarks in FY26 General Appropriations Act were put on pause
>> by Mark by uh Governor Haley >> and it was going to be re-evaluated in the fall and I have not heard anything that says they are um releasing the earmarked funds. >> So, okay, my info for those funds didn't
even come to me till the fall. So, >> okay. So, there could be something new, right? >> Yeah, cuz I didn't get That's when I didn't I wasn't even aware that that funding was going to be paused, >> right? Or ours until the fall. So, there's got to be There's a gap in there somewhere. Like I said, I did put in a
um an email so I can follow up to see where that's at. >> Okay. >> Have you done any fundraising for >> um very little? We haven't done a ton um because again we were looking at grants because it's just it was chunk funds because there was so much into it at this point. Um fundraising is going to
have to happen though. >> So when did when did this start? What year was this? I can't remember. Couple years ago. >> Yeah. So we took the equipment last year. Um >> it was last year. >> Yeah, we got the equipment last year. Um but we've worked on and off on this
since really the year before co >> 2018. Yes. the end of 2018 2019 when we looked at >> Miller was on board and along with me >> and it had started before that >> so probably 2019 >> yeah I want to say it's yeah right it
was yeah a year or so before co and um >> seven years >> five six seven yeah but we there was that we sort of stepped away from it for like two three years because of the co we sort we still were in communications but we had sort of stepped away from it
a little bit um But they really I mean you know they really want it in this area too. That's like the the thing is is that they have a very committed vision to bringing health and wellness to communities and they've worked very hard at it and since we started this
progress this process um you know a dozen communities in Massachusetts have built fitness parks. The communities have said yes and built them. So it's not something that's a fly by night or something that's going away. It's something that, you know, the country as
a whole is looking for better and less expensive ways to be healthy. So, um, >> the only thing that concerns me is that on this is the amount of time that it can really be used. I mean, you can't use it in the winter.
>> Well, of course you can if we clear it off. Why wouldn't you be able to? You can use playgrounds in the winter. It's the same thing. It's just for grown-ups. I mean, it really is. I mean, it's classified the same way. It's just it happens to be for grown-ups, not for children. >> But yeah, it certainly can be. And
again, future forward, you know, they actually they're contracted with a specific kind of awning company. We could certainly work on that end. I mean, it's not something, again, this is warrantied for 30 years. It's not something that all of it has to be done right this second. If we're like, hey, we want to extend it. We want to make it
easier, we want, there's ways to do that as we go forward. And again, additional grants that can happen. Let me ask this just because you said something. Um, is there any liability like if somebody to the town if somebody gets hurt on this equipment? >> Same same as it would be for the
playground for any of the programs that we run. It's actually there'd be um >> use at your own risk kind of thing. >> Yep. And it's a Yes. a waiver, an implied waiver for it. >> So it doesn't have to be a signed waiver. >> No. No. It's just like a just like playground equipment or a ball field or
anything else that the town has. comes under an umbrella of the town. >> Yep. That was looked into Yeah. many years ago to make sure and it is classified the same way. >> Now, did that change our bringing something new on like that? Does it change our insuranceances and
stuff like that might be a better question for Karen? But I don't think so. >> May shift it, but not incrementally. >> Yeah. I think we just have to add it to the list of things that we're insuring >> on our liability. Just like when kids
country was redone that needed to be >> put on the list. But my question is a futures question. >> Yeah. >> Is there any um plan being put in place for an endowment for like how do we maintain that? Um because I I think it
would be a good idea to to do that. Um so according to NFC and their research because I did talk to Annie about this who is our contact. I asked about what approximately what communities are spending on maintenance yearly and it's
negligible. It's about $1,000 to $1,500. And if this is under recreation's umbrella, then that'll be a cost that they would absorb. Um anything for their core is covered under warranty. So if we have a broken piece of equipment, a failure, what have you, that's for how long? >> 30 years.
>> 30 years. 30 years. >> 30 years. >> From when we installed >> from when it's in from installation. Yes. So yeah, that's I mean that's we have that in writing. >> Yes, we do. >> Okay. >> Yes, we do. >> Good good thing. >> Yes, we do. Um and like I said, I do
like the idea of an endowment though, putting something together in case there's something catastroph, you know, we have a major crack in the foundation of it. You know, something along those lines. There's certain I I like the idea of putting something in place for a long term. Um and that could
certainly be something that we work in. So that would be under fundraising for an endowment. >> Yeah. >> Because we can't charge the town with it. >> Correct. Yep. And I think too um NFC and again we haven't gotten there because we haven't put into it, but they do have
programs for ambassadorships, for sponsorships, for etc., etc. There's more layers to this to do things like this to put things into place to have nonprofits attached to it um that we're not in yet. Um but I do have the paperwork. Yes, I have it all in writing though. So we can certainly research
that further if we want to and get more specific. But that is there is like I said um placeholders for that sort of thing already. >> What age group are you kind of targeting? >> It starts from 14. >> 14. Okay. So 14.
>> So So there's something that say over 14. >> Yep. >> Yep. >> Because you got to get little kids to go >> Yeah. Well, of course. And I'm sure parents will have kids and again future forward. We'd love to have it fenced in so that the kids can play in the grassy area while the parents do their thing.
But um you know it is again it's just like a piece of playground equipment or a ball field that you go on or the rail trail or you know anything along those lines. You know the historic grounds that people are walking on or the common. It's you know it's the same it's
the same thing. It's a piece of infrastructure for the town. It's a permanent structure. Do you guys have any other questions for me? >> Does anybody else have any questions? >> Is there anything? So, um, for followup,
would you guys What exactly would you guys like me to email you or send you other than I'm going to follow up with Margaret as far as sales and see what's happening there? Um, is there anything else that you would you guys would like to see hard copies of that I can forward along to you?
>> Is there anything that you you want additionally? >> Well, I just want to go back a little bit. Originally, um, when when we went for this a couple years ago, >> uh, it was it was not going to cost the town anything. I would like that in writing that it's not going to cost the
town. You mean like ongoing costs versus capital planning which is a one-off or permanent structure? Yeah, absolutely. >> Yeah, that's Yeah, that's Yeah, >> this is this should not be an ongoing taxpayer type thing. It's not like a it although
it is a an infrastructure, it's not like a building that needs to be heated, etc. And again, maintenance will go under the recreation department as it would be a you know, >> okay, just long as no cause for the town. >> So if you could do that, that would be great
>> because that was the original agreement. There would be no cost in the town. >> What's the situation with kids country playground? Do we need the same thing from the same thing just on a different piece of >> I I don't know. >> How is kids country playground
maintained? Do they have an endowment or >> they uh I don't believe they have an endowment per se, but they have a donation bucket that they maintenance. There's some warranties for the first few years from the >> manufacturer. They also provided us with a touch-up
kit and rudimentary sort of cleanup things. Um but otherwise it's you know likely your parks and recreation or cemetery and parks group um that does the site work. >> Yeah. So, and and I'm guessing it would be the same thing over here.
>> Um, yeah, it depends on warranty coverage for the first few years and then how whose shoulders it falls on after that. >> Um, >> that's more technical equipment over there per se, right, >> than it is at kids country. So, >> so did we require a no cost to the town
for maintenance? >> Well, it's important >> sign for um kids country, I guess. And so why would we require a no cost for maintenance for a town structure, >> I guess, is my that's my question.
>> It's important that everybody knows we cannot do the installation, >> right? >> This is why we have to pay the installation of course because it does come with a 30-year warranty, >> right? It's not just a couple of years warranted equipment. It's 30 years >> of warrantied equipment. And with the
new kids country playground with all the new surfacing, we no longer have to go up there every spring spray 50 yard of wood chips >> because of new surfacing. So that's going to be a big savings on the donation touchups on the outside and then just managing the the grass and
basically. So >> but every structure that you have will require just a yearly walk through make sure you know after two feet of snow it's there aren't any broken pedals or whatever. That's just what we should be doing anyways. Right. That's few labor hours more than anything else.
>> So, but if the town doesn't maintain it, it it becomes an eyesore. Uh if in fact at some point in time um that's what will happen. So, I don't know that I'm necessarily in favor of
saying that it will cost the town nothing to maintain. >> Indirect cost will always be >> Yeah, you got mowing and whatever, >> right? >> Yeah. I mean, the field's always going to be mowed with it as a slack of concrete out there reflex as it already is.
>> I don't I don't think it's any different than the rec center would be or like you said, the playground would be or the benches around the library. >> I mean, I don't if that's all done. And again, not asking for >> yearly funding to do
>> things to add. I'm not going to come back and say, "Hey, the fence, I want new gates." So, the taxpayers are going to pay for that. I want to add I want $3,000 additional dollars in the recreation operation budget >> to to do whatever. We don't have an
operation budget, number one, but number two, that's not the plan. The plan is it's there. It doesn't involve as much as >> although it is a playground. It's not yet, but the goal is yes to have it fenced in. Once the structure is in place, there's additional grants that we
can go to, but we can't use them until we actually have it built. >> So, but there is for additional ADA um structure as well as there are um grants for things like health and wellness that include having your children with with you because of
socioeconomic implications. So, there are additional things out there that we can do to >> have that as a a further developed space. without like getting big, but to fence it in like you said for children, what have you. But um you know, park
benches or picnic tables, you know, the ideas are there, but we have to get it built first. we have to get it built and it's it's there and it's an asset and it's you know there's revenue impact implicated
um historically and through tons of research to a towns that have an investment in outdoor recreation and health and wellness and I mean if we're talking about you know revenue with the town why wouldn't we do something with a
one term that can you know have a impact for many years to come without a huge outlay. >> I have a question about the parking. >> Sure. >> Um, so is that going to be pave back there? >> It will not to start with again
>> because if I remember right, when we acquired that property, it was going to be used in as an overflow parking lot and they had to do some kind of a study. >> All of that. Um, it doesn't actually exist anymore. Um, what I got from Beth was just a bunch of lawyers
conversations back and forth and a few things from the architect. >> We went to town meeting and we re we raised money for that. >> It's not there now. As I said, I did have um I did do a request for that. Um, what I got did not have because we
talked about it at the rec board meeting. Um, and I did request all of that. Um, and certainly there's no reason that parking can't go in there. It can't be an extended lot. No, I'm not saying that. I'm saying that there had to be an engineering um
>> plan or something there and it had to do with being so close to the river or something that it couldn't be >> for all of the paving. Yeah. And brown. >> Yeah. There was something to and I'm not real clear on it, but I remember there being something because Kathy Aroucho had worked on it if I remember right.
>> He did a plan and it included stairs and >> Yeah. So, currently that doesn't, like I said, building does not have it. Janet does not have it. Beth does not have it. Nobody seems to have it. Um there was a big hunt for it. Karen and I both also searched for it. Um additionally, so I
don't know if we do want to at some point do additionally. I I don't think the whole thing should be paved. Um green space is important and it's not really a parking lot anyway. However, I do at some point, and again, this becomes part of the ADA compliant grant, I believe, um is to actually do a
sidewalk that goes up from the road, two stairs, um and a ramp to the town hall parking lot and access to Jeff Street. >> We had talked about, and it wasn't Kathy Aroucher time, it was more recently twice we applied for shared streets and spaces grant.
>> First one was whenever the first round of that grant was, which was maybe 2020, 2021. That was very >> we applied for that field. >> Um we applied again when Eric Cycle was here >> for that field and one thought it was around the same time we were going to
try to get a bus route >> um regularly. We were going to apply to put the bus stop down on Jeff Street and put a parking lot behind it. >> That was one of our, you know, around it. So you would go in from Jeff Street into the parking lot, park, and then you
could get on the Mark bus. Um, that was the the idea and it didn't get funded so of course it didn't happen. Um, and then it would have included a sidewalk coming down Jeff's from the back parking lot, the existing one way back
>> and come up the side next to the court. Yeah. >> To come up to town hall. >> Um, we never looked at paving. We did look at paving down where the bus stop would be and just not up near here.
>> Um that was more um porous >> um put you know paving if you will >> um not Yeah. Not not hot top stuff. >> Yeah. No, the goal is >> but you have to put some hot top there for the ADA parking right hand parking.
>> So no you actually don't. It is ground level. So, the handicap parking, and I did discuss this with National Fitness Court, we only need one, number one, because of the size of what it is, and that can actually just be >> flat up next to it. It just needs to be a area. Um, I do have in there, um, I
did the cost projections for it, so it's anywhere from $1,500 to about $3,500 to put in one handicap parking space in Massachusetts. And that's a very broad number. Um I did put it in here for 2500 because again we do have um some access locally to get some of that done um to
do if we want to pave a singular spot. We don't actually have to. We just have to have a spot >> at the core graded which again because it's ground level it will be already there. We just need to make sure that that part's graded at the same time. >> Okay. >> So we're a little bit late for sorry
next one but sorry. Do we have any last minute questions? >> So, thank you, Emmy. >> Thank you, guys. Feel free to email me. >> Thank you for bringing everything. >> You're so welcome. >> And yeah, like I said, feel free to email me if there's any further questions.
>> All right, guys. Appreciate your time and thank you for your patience. Self organized. >> Thank you. >> My capital just said your predefined
free cash number select board has it and has it >> you don't happen to have what's in capital stabilization and know whether or not the lease payment from FY26 for the cat loader went out >> okay thank you
>> okay >> always fun to have I was doing 500 so that's the only news that's good news not good You could come sit in a hot seat though.
>> Thank you for coming. >> You're welcome. Appreciate the invite. >> I don't think I've ever seen you without you. >> No. Yeah. Yeah. >> I know. >> I know you don't recognize him. >> Well, I had some cruiser maintenance and some facility stuff to get done today, so I figured I was not going to wreck my uniform. >> There you go.
>> Okay. >> We appreciate that. Thank you. >> So, we're a little bit behind on our appointment. So, we're now at 120 with the uh >> appointment with the police department. >> Sure. Yeah. Not a not a real
presentation to make. So, I only I added something to the um plan and then I amended an already existing item on the plan. >> Okay. >> It's a bit confusing the way that uh I was instructed to do this years ago. Not
really entirely sure as to the purpose for it other than just to alert you for major expenditures in the long term. We have for the past um I think it's six years. Veronica will correct me if I'm wrong, but probably six years or so when we started the leasing program for our
vehicles where we fund that through my annual budget, not through any sort of capital plan uh fund or outside source. It's funded through my budget. the thought process and again Veronica is here to correct me what in as far as including it continuing to include it on
the capital plan was just to alert the the the committee to capital expenditures and to know the cost of it long term as far as how we're planning it. So I forecasted a little bit uh and did some work to determine it's probably our next go round. We do three-year
leases. It's really a two-year lease with one big down payment that equals the cost of one payment. So it's I say three payments but there's a there's some logistics behind it that will probably creep up due to all kinds of things. Supply chain issues, uh the Ford
or Chevy retooling their factories to move in a more EV direction, that type of thing. It's contained in my memo. You can read more about it if you if you care, but I just figured I would I would give you the most updated information I had relative to costs moving out towards the end of the five-year plan. The only
other thing was I did add a security fencing in the back lot. It's been something that's been kicked around as an idea for a long time uh at the police station, but I recognized probably four years ago when the budget started to really swirl around the toilet that capital improvements weren't really on
the horizon. Uh so I moved from an improvement standpoint to more of a let's keep the lights on, let's have the building not fall down around our ears type thing. Uh the fence around the back lot though is a little bit different and I would I would suggest you know looking
at the capital planning bylaw. I think because I really do see that risks to public safety and public health and that type as a major criteria. We have some security concerns with the back parking lot. We have had trespassers back there. Um we had a a man found back there with
a moninocular looking in the windows of the police station and stalking us. I mean it's a legitimate issue. uh looking inside guys POVs or personal vehicles trying to get their addresses, that type of thing. We do transport prisoners in and out the back of that building. It's
a bit of a shortcut for anybody that's walking down Deli Road from Route 13, which we do not like walking through the parking lot for obvious reasons. We've had prisoners escape out of that um Sally Port and go running out that back door and god forbid someone's taking a little shortcut and they bump into that
scenario. So, as you can see, there's a number of reasons why I I I really do consider that to be an important project. To add on to it, we do also have some sensitive equipment back there. We've got our generator back there. Now, we've got our solect hook up to our our solar panels are back there.
There's security lighting back there. There's cameras that are accessible back there. There's high-end equipment in the trailers, the speed trailer, not to mention each of those cars that we spend so much on. I do view that as a very worthwhile project. That price is a a
spitball like you read about in terms of it wouldn't surprise me if it was a a five five um digit swing one way or the other. I literally just spitled it based on some security fencing that we had had pricing on earlier. Um if and when we get a little closer, I would certainly
get that more in line with what the actual cost of it would be. But throwing it on your radar for the long term, I thought would be in all of our best interests. >> So that stays fiscal year. >> That's where I It's actually just got placed on it. Yeah. Yeah. Just placed on
it now. >> I looked back to try and see if a previous uh chief had put it on. I >> It wasn't on the fiveyear, but it's in your plan. It's been in your plan since you submitted. >> Yes. Okay. I just had I not that we have any money, but um because I did read
your your explanation of the fencing and everything and the security concerns um I was kind of surprised that you didn't put it out like closer. Um if we had the money, but why you put it out so far like four years?
>> Sure. Yeah. I don't know. Maybe I wrote it after one of the meetings where we're putting a blowtorrch to the rest of the budget. Only because I was reading, you know, the security because I work for the Air Force and I know all about security fencing and all the problem.
>> I'm teasing a bit. I just think it for in all seriousness, I I understand the fiscal issues that are in town. We're in the middle of of negotiating a a contract that's expensive. We've got other things going on. So it was purely out of a matter of trying to read the TVs with what else is going on in town.
I do consider it an urgent project for sure and if if in your um you know looking at the rest of the capital projects in town you felt as though it was of a higher priority I could certainly make a more detailed presentation. I just figured for financial reasons and for fiscal issues we pushed it out to 2030. Well, that's
fine. I'm more security conscious when it comes to a lot of that stuff because I've dealt with it for years when I work. >> Um, so this is fence, I think. So, we probably go with chain link fence. Probably do it as contemporary as we
possibly could. Uh, the the gate piece of it is probably where the design would come into mind. I'm thinking, you know, you wouldn't want an officer have to get out of his car and so swiping the card or something along them lines, making it rather obvious that you can't go through
there. It's monitored um for dispatch, but it's we're it's as much as how you're monitoring the icons on the uh on the board up here. You know, I mean, it's a little teeny slice of a camera in a dispatch center somewhere. So, it really is more of a deterrence than anything else for sure. It's not like
we're trying to keep the the crown jewels back there. Not that those were secured very well, but um >> at least in France. >> Right. At least in France, right? But uh but yeah, something as unsightly as um as as least unsightly as we can get it,
>> but there's a lot of steel and concrete back there as it stands. I'm not so sure it's really much ambiance back there. Anyway, >> just put a few trees that >> be like when we had our when we had our stalker, we did do some light
landscaping work where we were able we did kind of trim some of the trees so there's really no place to hide anymore. But when you got the stansions for the uh for the solar panels and the variety number of vehicles, um it is kind of a it's kind of scary if you think of it that way. The lighting is not bad. We we
dealt with that with the solar issue. So, the lighting is actually pretty good. Um, when the solar panels get turned on, we'll uh we're going to make the the case as to whether or not we need any more, but I don't think that that was an issue. When we put the solar panels back there, one of the things we did was made sure that they were
trenched and the conduit is in place if we ever do move to an electric fleet or require more electricity underneath them for security lighting or something like that. We've done a little bit of pre-work try and kind of see what we're doing down the line, but yeah, it's a it's a changing thing. There are there
are way too many places to hide and nooks and nooks and crannies and not a big fan. Not to mention the shed back there that we have could in a pinch be utilized uh for evidence um storage briefly while we've secured another area. And if we got a chainsaw or
something with any sort of chemicals in it, we wouldn't want it in the building. So, we've had that happen in the past. vehicles will put inside the sally port, but you get what I mean. Sometimes there's some stuff back here we certainly don't want um you know being seen or even being u you know you know
climbed over or what have you. >> So I just want to confirm so the lease that's not going to come out of capital that's out of your budget. >> Now the request that I'll make for fiscal 28 I'll I'll request it the same way. It's it's super difficult to
forecast those because financial charges and all that to get to the exact dollar figure that require usually is the second year to be honest. The first year we try and clean up all the details. So when I build fiscal 28's budget I'll include the new leasing payment in that and work with the slight.
>> What cars do we have? What what are they? >> So we just moved away from Fords. The Ford Explorer has they call the Interceptor was what we ran for a few cycles and now we have Chevy Taho. >> Oh, that's a big kind of thing. >> Yeah, they're big. Um they're they're
they're better on fuel than the one than the Fords. They they allow our guys to store more things within the vehicle. Comfort levels higher. Transporting prisoners is a little bit easier. Uh and they were easier to locate and to get uh to get in stock, excuse me, than the
Fords. and we did not have a lot of success or we felt as though the maintenance costs on the forge were higher than the Chevys and we uh so we made a decision to move to to the different fleet. That's a that's a tough thing because you do want uniformity between the cars. The last thing you want is an officer unfamiliar with the
layout of that car in an emergency driving situation having to remember where the lights or the siren or the intercom or or it's radio thing is or something along the line. So we want to maintain uniformity as best we can. So it's usually a pretty extreme reason why we would move fleets. But we did end up
uh changing our manufacturer from the Fords to the >> How many cruisers do you have? >> So we have we have six black and whites and three administrative cars. We actually have seven now because uh one of the administrative cars we've re we've repurposed into the canines vehicle.
>> Um those admin cars I'll continue to consider that an admin car because it puts on low miles. Generally speaking when I start a lease it's 030 60 and when we end it's 30 6090. get rid of the one that's close to 100 and do it again. Y
>> that's pretty much the way that that works rhythmwise. There's a lot that goes into managing the miles. The guys put on about 90 miles a day. We burn about 12 to 14,000 gallons of gas a year. So there are things you can quantify for sure. Um but it's uh it takes a lot of work. There's a lot of
ledgers involved in that type of thing. But yeah, so the fleet works almost the same as that admin thing. Half the fleet has a certain level of miles. when that that fleet gets to the point where it's at the getting towards the end of the life 60 80 90,000 it get gets moved back to a secondary status we bring in new
cruisers we take primary and we just do it again >> um we've been pretty good with uh tradeins we take care of our stuff pretty good so we do well with tradeins and we use that to offset the cost of the lease the following lease >> it's worked pretty well it's really
stabilized the costs in two areas one this one quote unquote new equipment and the other one in our maintaining our our equipment because it really has lowered those anticipated costs to almost nothing um as as opposed like I'll still
fund an unanticipated transmission blowing or something along them lines but those costs leveled because it's we're dealing with a new fleet that's generally in um warranty the entire time that we have the lease. It really makes a difference. There's some un unrealized
costs too, or realized cost, but kind of um built-in cost for a crappy fleet as well, which is I got to pay some guy to bring them back and forth to the dealer all the time or bring them somewhere here or there. They're down. Um we've done a couple of other things to uh help in that regard, too. We we developed a
revolving account, a fund for when details are requested and that car is requested, we charge an administrative fee for the use of the vehicle. Those fees go into a revolving account, then we draw from that account for maintenance purposes. We started that I can't remember on it. What do you think?
Three, four years ago, maybe? >> Maybe 22. >> Yeah. Um, worked out real well. Um, we tried to balance it to a point where we we we open the account for the amount we need. We adjust it yearly to kind of account for that. So, yeah, it's a it's a pretty significant amount. We do about
a quarter of a million dollars in details a year. So, it's a it's quite a bit of uh um that goes involved in that. Good. >> Anyone else has any other question? I was just curious as to what they were. >> Yeah, they're very nice. I encourage you
all the time, anytime to come by. Um, you know, we uh we we hold the line pretty good at making these guys take care of their stuff. I we demand that they are clean inside and out. We take care of our gear. They're they're out back there anytime. If you ever want to pop in and take a look, you know, come into the station. One of the guys will bring you out back and bring that out
front and walk you right through it. It's really quite remarkable. Chevy really liked us because uh Mr. Chevrolet lived in town and they decided they were going to donate Chevys to us. It would still cost us between 30 and $40,000 for that car to hit the road >> because of all the other things that are
in it and on it, right? It's pretty significant. There's a couple modems in each of them and it's it's a really high tech thing, but that is really difficult um to keep up with. One of the other reasons I think that a three-year replacement model makes a lot of sense is the research and development into
what we carry and use for a car is time consuming to beat the band. So doing that annually would certainly be a bear as opposed to doing it every 3 years which gives us a little time to breathe. The other thing is we don't really become beta testers. If we do it every
year, you can rest assured the technology in that area changes so much. We become beta testers. And then when something goes wrong and you bring that thing over to Towns and Ford and they say, "No, it's this vendor." That vendor says, "No, it's this vendor." That vendor says, "No, it's the lights. No, it's the cameras. No, it's the" And then it takes me a month and a half to figure
out what's even wrong with the thing before we get to fix it. So, the three-year leasing program works in a magic in a lot of different areas. I I could not support it enough. Andrea Wood was very helpful when I we sat down at the very beginning when I
did it because it was a major change in the way they had done equipment here for years. And when you put all that together, it really does make a lot of sense. It's really it's really trying to determine the rate of burn. It's capital for sure, but it's not real estate and it's it is it's disposable and it's
being consumed as we speak. So determining the rate of burn of the candle is uh is a lot of a lot to it. Anyone any more questions? >> Excellent. All right. Well, thank you very much. I appreciate the opportunity. Thank you.
>> Good afternoon. Have a good weekend. >> Yeah, you too. for um next week we have fire facilities this morning and I'll bring the um evaluation sheet and we'll
>> do the three evaluations for the u highway rec and police fire. >> Oh, for today. Yeah, >> for today. Yeah. And then >> I guess if depending you can't do you
have to do them all at once. You can't do them. >> Oh, we could. Okay. So, >> yeah, we can do them separately. Why not? >> Well, because by the time you hear the end of the stories. >> Well, I mean, we'll probably have time. I mean, fire if fire in um we just have
fire in facilities. That's all. >> Yeah. So, do we want to just right after they're done? We'll because they're coming in first. They're coming. I have them scheduled to come in first. >> So, we going to do the rating sheets on
our own and bring them to the meeting next week. >> We could. >> That's what I thought we would be the best. And then >> and then you take them and >> we can put them all together. Can't we rate everything that we have even though
we haven't heard the presentation and then if during the presentation we want to change something we could >> do it in pencil. >> Yeah. Okay. >> Yeah. >> Just so that we um >> just to save a little bit of time because I think
>> so you can find the rating sheets. Oh, you didn't want me to >> or I have the the other um unstap? >> No, I think it's staple. >> Oh, okay. I have I got it. Don't worry. >> So, you got the the five
So, you got five um >> five departments, but >> five departments. >> How many requests? >> Facilities has a ton of requests. The other ones, not so much. >> Yeah. >> Yeah. >> Recreation has one.
Do we need the highway is too >> do we need this to be two-sided or just one-sided? >> What's on the back side? >> Uh use of allocated funds. >> I would just use one side many times.
>> Jo, we need one sheet. Then >> we need one sheet per item. >> Per item. >> Per item. >> Yeah. So, we need >> It's a lot of paper. >> So, it's
>> I would say we probably need 15 a piece or something like that. >> Highway 14. >> Um, >> we don't really need the police cuz he's funded, right? >> He's selfunded. So, we don't need to Oh,
do we need to rate him >> because he submitted it? >> Usually, we rate it anyway. >> Okay. >> But it but the funding isn't in question and it's in his budget. >> Yes.
>> So, yeah. So we could do one to cover it and do one for the police and then um I think fire had three and then facilities
>> facilities had a lot. Facilities had a lot um >> facilities had one 2 3 4 five. >> So yeah, if she does 15 that would make >> that would that would do it
in case you make a mistake and you want to >> do my eventual thing. pencil. Yeah. >> Okay. So, then we'll do a review of all of them cuz I have to do that. So, who's coming in next week? Do we have times for them?
>> Yes. Um, we have it at home, but uh the fire chief is I have him scheduled for 1210. >> Has he responded? >> He That's the time he gave me. >> We'll answer. >> Well, no. I I >> I'm happy with that.
>> No, I I I sent him I sent him an email and I gave him projected times and he said, "Let me know which which time slot is good for you." when he came back it said 1210 um and then facil so I gave him 20 minutes so what's 1210 is plus 20 is
12:50 so facility should be coming in around 12:50 >> 12:50 or 12:30 >> um let me see well maybe 12:30 maybe it yeah 20 minutes so 12:30 I can't add in my head so yes you're right
>> sorry >> I I'll have it in the agenda when I send out the agenda Okay. >> Um but yes, so when I gave them I sent them emails I sent emails to everyone and asked them and gave them
>> um time slots and just said what's your availability for the time slots. So I let them pick >> I let them pick their own time slots and >> I made 15 for everyone. >> Yeah, we figured that was about right.
Thank you. Thank you. Thank you. You're welcome. Okay. Yes. Now, is this something we have to do here? Do we take them home and do >> I'm I think take them home.
>> Yeah. >> So, do we somebody want to make a motion to make a motion? And who wants to second it? >> So you want the project name on top and then estimated cost. You want that all
out? >> Yeah. >> Yeah. Yeah. >> Yeah. >> Could be item. Yeah. >> Yeah. Did we vote to adjurnn? >> Yes. >> Yes. >> Oh, we didn't we didn't vote to take. We're willing. >> Okay. >> Gerald Z. Yes.
>> Kathleen Spartford. Yes. >> Yes. Yes. >> Robust. Yes. >> Carol Hus. Yes. Thank you.