All right. Um, I'd like to open the meeting of the um of the CR committee at 7:22. Sorry, we're a little late. Um, because we had technical difficulties. Could I
have a roll call starting with remote, please? >> Emily Fine, present. >> Selena Thomas here >> and Veronica Tel present. Um, Mike is missing and I haven't heard
from Anna. Mike is among the missing. He might be. It's school vacation week and I seem to remember him saying he was going to do something with a grandchild and Anna could be um because of the same, but this is mostly a check-in meeting. So, um I want to announce the
meeting is being recorded and it will be uploaded um to YouTube. Is there anyone else recording? So technically uh Selena Thomas I am recording because TCAM and the computer here were having technical
difficulties. So I am recording this to give to TCAM after the meeting. >> So a little bit change up in plans but thank you Selena for being able to record. All right. Um topics unanticipated by the chair 48 hours in
advance. I have none. Um, does anybody else have anything that we should add? Okay, hearing none, we'll go on to 1.4. Um, is there a motion to approve the meeting minutes for 49, 2026?
>> Uh, Selena Thomas, I make a motion to approve the minutes for April 9th, 2026. >> And, uh, Veronica Cal, I will second. Um, any comments on the minutes? They all looked fine to me.
>> I I I just want to comment on format. See how it looks there? >> Um I what I do, Emily, is I take your minutes and I PDF them. I I have to pull them into pages cuz I work on a Mac and
then I PDF them. And this is what happens every time. And I don't know why. Um, so I could just turn them in like this because this is what we're approving. Or I could go back and, you
know, kind of >> delete the extra spacing. >> Yeah. Yeah. Redo the carriage returns and get rid of those spaces. I I'm not sure why. It's happened the past it didn't happen before, but probably the past two sets of minutes that's
happened. So, anybody have any ideas on that? It's not anything to do with the committee. It's just um >> Yeah, I think it's the conversion from non-Mac to Mac.
>> I think so. Doing it. >> Um so, I I guess my question is Emily, can you PDF them? >> Yeah, I think I can. Okay. If you could PDF them and send them to me, those are the ones I'll submit because the wording
on this is fine. I don't have any issue with the content on this. >> Yeah. >> And then I'll submit them to Jack. He's been pretty good about putting them up on the website for us. >> Okay. >> All right. So >> So I'll do that I'll do that with the April 9th ones so that the format looks
better. >> Oh, okay. All right. Yeah, that's great. >> Okay. be good. Um, all right. So, um, I guess we need a a vote to approve the minutes. We have a a motion and a second on the floor. So, beginning with you,
Emily. >> Um, yes. >> Emily fine votes. Yes. >> Alina Thomas. Yes. >> And Veronica Cal. Yes. >> All right. Um, so the minutes are approved.
>> All right. Um, I I just left the uh agenda pretty much the same because we're we're kind of this is more of a check-in meeting than anything else. So, for the CR um I I guess Selena, if you
want to talk or Emily, either one of you uh who went who got in touch with Miss Deianne? Was that you, Emily, or was that you? >> Yes, I did. She didn't respond to me. She must have read my email and then she
found Selena's email and she responded to Selena. >> Yeah, >> because Yeah, she did respond to me saying that she had missed the thing coming in and it was now in her queue as of April 13th.
>> So, okay. So, I guess we should all just kind of keep an eye out. um if she doesn't This is the 23rd. So that was 10 days ago. >> Yeah. She said that um previously she had said that it could take a month for
her to review. So um I was thinking at the end of this month, that's you know 15ish days. I'll check in again. Okay. >> And see if she has an update on the queue. >> I'm good with that. How about you, Emily? >> Yeah.
>> Okay. So Selena will check in late in the month. So I don't think there's anything else on that unless you guys have something else about the >> I have a question. Um
um I was talking with Jean the other day and um she mentioned to me that in the winter children sled down those sandy slopes and I don't think we have anything in
the CR about that. So I just just for clarification I don't know um what what would you know what the rules would be for
sledding? >> That's I I guess my question is is it detrimental to the species to sled on that hill? And if it's not, then why not? You know,
um >> I I know that that um you know, snowmmoiling is allowed on DCR property as long as the snow is a certain depth and I suppose that that's because
there'll there will be minimal damage. So, um I just didn't want any confusion for for families that are used to sledding there. And then, you know, so
>> we can we could add it as an allowed use, you know, under um recreational activities, you know, winter activities. Um, >> okay. >> I we could do that. Might be a question
for Miss Deianne. >> Yeah, folders. >> Yeah. So, I think the only place right now that it talks about it is in prohibited uses and it says trespassing on sandy slopes.
So, basically that's saying nobody's allowed on the sandy slopes, >> right? Period. Except for the permit boulders. >> So you wouldn't want them trespassing on the sandy slopes in the summer, >> right? >> But we could say an allowed use is
>> I was check because I was thinking we said something specific. >> Specific. Yeah. So you wouldn't want them there in the summer, but if there is a decent snow pack, it should be fine. Um let's wait and see what she comes back
with. Okay. >> And add we could add that in under allowed uses some you know in winter months when there is a snow depth of whatever. Who's going to go out and measure the snow though? You know you
you know just when there is snow cover um sledding on the sandy slopes would be okay. Is that okay with everybody? It's okay with me. I can't see any reason not to,
but you wouldn't want them sledding down on the sand, you know, like doing doom, >> right? >> Uh sledding, and people do do that. >> So, um Okay. All right. So, let's let's wait
until we get because it'll come back with comments, you know, track changes on >> and we'll go back and forth a few times and we could talk about it then. >> Okay. Anything else?
>> Nope. >> I wouldn't have thought of that. I'm glad Jean brought that up. Well, she didn't ask about it, but she just she just mentioned about the sledding in the winter, and I thought, hm, what does that, you know, how does that
um connect with the CR? So, >> okay. >> Okay. Um, anything else under 2.1 for the CR? All right. 2.2, to uh review funding sources
and uh I tried to do on >> Oh, hold on a second. Um it under 2.1 it was review the revised map. >> There isn't a revised map um yet.
>> Oh, okay. >> I just put it in there in case there was. Yeah, the map is on hold until um I think until we get the BDR funding sorted. So then Dillis and Roy will
update the map as the first step in the BDR process. >> Is that's the 5K step? >> I'm not sure. I think so because I feel like the other pieces were surveying and
it might be the plan the on the ground stuff. >> It's whatever the plan step is because that map is what is called the plan. >> I see. >> Plan prep and meetings. That's step three in a process.
>> Okay. I'm going to send this to you. I um so as far as the BDR goes, I am tardy in getting that to Kieran. So we do not have quotes yet, but I am going to write that I promise tomorrow and give it to
him to um to uh get the quotes for us and then um I today is my last meeting because I I won't be a select board member at the next meeting. I can attend as a resident but I won't be on the
committee. So um there will be >> will there will there be a representative from the select board? >> Yes. >> On the committee? >> Yes, there will be um that nobody has been assigned yet because I am still a
selectman and we were doing this meeting. We did assign someone for the housing trust, but at the next housing trust meeting, I won't be a selectman. But in any event, and that's why we did what we did. So at the next meeting, it
should be on the agenda to assign a select board member probably on Tuesday. Um because that's the next meeting, I believe, uh or the meeting after that. I'm not sure when they'll do it, but anyway. Um
so so that is in process and it would be Kieran who would do the um application for to land conservation and I'm willing to help with that if you know if it's
needed. So um that's that. But I did write up a budget. >> Is it different than the one you sent in March? >> Um you can pull it up if you have the March one. Let's pull that up because yes, it is different. Um,
so next to survey um I I put I split it into two lines and I put 19 and that's um 19,000 for the uh under actual for the deed
research. And then on the line below I put 5,000. So the first part was deed research and survey setup and a few other things. And part two was the survey field traverse
and the property line marking. Um so those two are together for 19k. Um phase one and phase two total 19,000. You you could do it in three, I suppose,
if you wanted to put in. >> Is that on that chart that I'm looking at? >> Um, we're getting it in there. Um, >> in this >> that >> I'm sorry. Yes. Yes.
>> So, I did this. >> Okay. So, And that's phase one. >> Okay. >> Um and then phase 2 is um 9500
as well. And that's for the um surveying the field and property line marking. And then the last part phase three is for is 5K and that's a uh CR plan
preparation and any meetings you know for permitting or to uh go to the um select board or TESSA or wherever they might need to go um conservation I don't
know so the 5K is for CR plan prep and meetings and that's 24,000. Um, and then under indirect
where did I put the BDR? Oh, baseline documentation. Okay, so under here uh so this is indirect project costs. There's the stewardship uh fund, the legal defense fund, baseline
documentation. We put it at 8,000. Apparently, that's high, but I think I'm going to keep it there. Um that what it I had I dropped it and now I'm thinking, no, let's just leave it. Um because we
don't have quotes yet. So um so total costs okay so indirect costs are >> 2400 >> 24 so >> okay and 1410 okay so
um and then rolling down to the bottom where are we getting the money from so these are just the first two are as questions. The next one is the NRWA Marian Stoddard Greenway funds.
They are paying for 19,000 and then TESSA will pay for the 5K. Um so that takes care of the survey work. The BDR we're hoping to get the DCR land conservation assistance grant
and uh that's where we are. So it's uh 38,000 right? 810 and um we still need 125
approximately. So um but but there are still grants etc to go through. So I think we're good for this. And and that's the budget. That's pretty much where we are.
>> Can you send me that chart? >> Yes. >> So, I could >> send it out to all of us after the meeting. That would be good. >> Okay. >> Kier K Kieran's just been too busy with trying to get the warrant together and the budget after town meeting on May
5th. Um his time frees up significantly. So, um, it's just been a a little bit busy, that's all. So, that's all I have on budget. >> So, the numbers here are not rolling up
properly. Do you want me to >> Yes. Fix the formulas. The formulas are funky, aren't they? >> Yeah. >> I think this >> I borrowed this from Anna. She sent it to me and I just left everything as is.
So >> there you go. Yeah. And there's no actual number. >> Yeah. >> That looks like there's no formula in there, right? >> Yeah. So anyway,
>> okay. >> All right. >> That's right. Because >> right now all of our expenses are being covered by the grants. >> Yes. >> Funding. >> Right. >> So So that's what we have so far
as far as that goes. What's CF N CM N to O T? >> That's a community foundation of North Central Massachusetts, >> right? They sometimes sometimes there are um stewardship funds that you can
apply for. This is something that we need to talk with the CR holder about. And then TL >> I don't know what that stands for. I don't know.
But anyway, I took what Anna gave me. We could put donations there, you know, for toot. Just put donations. >> Um, that would be fun, too. So, anyway.
All right. So, that's our that's our budget and that's pretty much where things stand. We did get a commitment from the Marian Started Fund. You guys all saw that. I sent Marissa's email out, didn't I? Did I send it to you, Emily? >> Yes.
>> I thought I sent it to everybody. Um, so, um, so we did get that grant and that's good. That's all I have on the funding and the budget etc.
So the next one is the presentations if we're ready to go on. U we've done the uh consom was done by Mike. Um planning board and board of water commissioners was done by the three of us. I thought they went pretty well.
>> Yeah. um rec commission doesn't have a quorum so we can't um present to them until after we see what happens with the election. I don't even know if there's anybody running for those spots but there could be writeins.
So um so until they're back to meeting again there's there's nothing else to do there. Is there anyone else that we should present to? We did the select board, too. Um, so
I I don't think there's anybody else to um really do it with. The only other possibility I can think of, and I'm not necessarily recommending this, I am mentioning it because it popped into my head and I would need to
think about whether or not it makes sense. >> Okay. But at the town meeting, there's um that first section about presentations. >> Oh, the reports. Yeah, we could do a report.
Let's think about that. >> A report. Oh, at town meeting. >> At town meeting. Yeah, that is um I hadn't thought about that. We have a We have a two weeks a week, a little over a week to to think about it.
>> Yeah. >> Um cuz that would get it in front of the town's people. >> It would um but I don't the the reason I'm hesitating is because of where we are in
the process. I'm wondering if we would want to wait to get it in front of the town's people until we have more information like what the timeline is for this, right? Because right now we're kind of on hold.
>> We're we're on till we get back we hear back from Misa, >> right? >> Um and that's usually a back and forth. Um uh so that would be the only reason I would say maybe we hold off doing a townwide
meeting um until we have a little more concrete >> timeline. Um and we could always do it in front of the town's people by like say go to the library one night and invite the town to come
>> and see if we could do that. We could put it in the library news center, >> right? >> People would see it and would come. Let's do that instead of >> we can think about it, but I'm I'm almost thinking, yeah, we should wait
until we have the BDR funding secured until we have the contract signed with Dillis and um but it will be it will be >> um before town meeting actually. Um,
>> but we won't have any concrete timeline until we hear back from >> NHSP >> at least once. >> Yeah. The only thing I know is that if if we don't have it in by October to
Eea, >> then we have to wait for >> then we have to wait. We won't have it perhaps until the end of the next fiscal year, which is a long time. So, it would be good to have it ready to roll to EOEA by October 1st.
I'm hopeful. >> Yeah. >> So, it really is just getting Misa to get it back to us and um you know, dealing with any comments they might
have and then getting town council um approval to go back and forth. And then to go with the OEA, >> do do you want me to contact Mike Jones
at Natural Heritage to let him know that we are sort of facing a a time crunch here and maybe he could move things along, speed things up a little bit.
I think if we don't hear back from Miss Deianne by the middle of May, I think then maybe. But that's kind of like going over her head. And I >> Yes, I know. I don't know that that's um a good thing
or not. You know, if if you would happen to run into him, you know, if he came out to, you know, the fields or something and you just said, "Hey, we're having, you know, we
have the um CR in to MISA. We're just waiting to hear back." you know, nonchalantly. Not uh could Yeah, you know, maybe. But that's all I I would give her a little more time.
>> Okay. >> But I wouldn't let it go beyond the middle of May. >> Okay. >> I hope that we would hear something back by then. So anyway, that's what I think. All right.
Um, so all right. Anything else under discussions of presentations? Do we want to think about report a reported town meeting or do we want to just wait? >> Think I'm okay waiting.
>> Okay, let I think I'm okay waiting. How about you, Emily? >> I'm okay waiting. And I sort of like the library presentation more than the town meeting one. But
>> um I I think that we'll get people at at the a library one and I I think that's good enough. And we we'll advertise it and it will be taped. >> Yep. >> So >> Okay.
>> All right. Let me go to scratching it. All right. Um, unless somebody else has anything else, it's the agenda for the next meeting. Um, so what do you guys think about that?
And um, next meeting. All right. Um I know I've been chairing >> so I will take care of putting out the agenda for the next meeting. >> Okay. >> With the understanding that at the next
meeting we need to >> restructure >> restructure work or whatever it is. Yeah. >> So >> so that's one item on the agenda. >> Yes. reorganization or restructuring of the committee with a new select board
representative. Okay. Um and then I think the CR uh status and update from Miss Dian.
>> Yes. BDR um quotes and uh um land conservation grant status. >> What is the land conservation grant?
Which one was that? >> That's for the BDR for paying for the BDR. I think it's a DCR, land conservation assistance grant. Land conservation assistance grant. Did I call it?
I probably just said land conservation. It's a land conservation assistance grant. >> Okay. And who is working on? That's one of the things that Kieran is working on. >> Yeah, Kieran has to do that. Um >> Okay. And the name of the woman who or
the person is Daria Mattis. D A R Y A M A T E S is the person who um oversees that grant for PCR. >> Okay. And and we did have a conversation. I
think I reported on that already. Um um so then I think a presentation update for when the rec commission
>> Yes, that's a quorum. >> Yep. Um, anything else other than the the things that are always here, the preliminaries and the creating the next agenda and date?
>> I think that's it. >> So, should we set a meeting date? >> Yeah, >> Thursday seemed to work pretty well for us. So, if we're giving Misty in until the middle of May before we start
>> Yeah. >> pastoring, do we want to try for the end of May or do we need something before that? >> I would I would say week of the 15. Oh, that's a Friday. um the week after the 15th, like the
week of the 17th of May, maybe >> the 21st. >> So, I have a recurring Thursday meeting starting that date from 6:00 to 8. >> Oh, okay. >> Um but it's only for four weeks. So, if
we wanted to try on the 14th and cross our fingers that Missianne already got back to us, >> we could do that. Is the 14th good for you, Emily? >> Yes, that's good. >> Why don't we do that? And then it and then it could very possibly be another
month till you know, >> right, >> till we need to meet again. So, >> but what about all those other things on the budget that we don't have funding for? Um, I'm going to talk to Anna on those.
>> Okay. >> And will that be 7:00? >> 7 works for me. >> Yeah, that works. >> Okay. >> 7 p.m. 700 p.m. on the 14th. Um, just get a room from Sabrina and
Dave and a little Zoom link from Dave. They're always really good about it. Dave sometimes watches and he sends me the link after, but probably not today. But, um, okay.
All right. So, I think that's it then. >> So, you want me to move to adjourn? >> That's my job. I move it is I move that we adjourn at 7:54
p.m. Emily find >> Veronica Keel second. Um, all those in favor roll call vote starting with Emily. >> Yes. Emily fine. Yes. Selena Thomas. Yes.
>> And Veronica Cal. Yes. All right. May 14th. See you all. Thank you.