I will call this meeting of the Conservation Restriction Committee to order uh at 7:03 p.m. Could we um
do a roll call of who is here? >> Emily Fang remote present >> and Selena Thomas present. All right. Um, Anna Wilkins from North County Land Trust said she'll be coming.
She's running a little bit late, so she should be in soon. All right. Um, the meeting is being recorded and uploaded to YouTube. Is anybody else recording? All right.
So then did anybody come up with any topics that are not currently on the agenda? >> Okay. So then the next item is um reviewing and approving the minutes from the May 14th meeting. I sent those via
email. Did everybody have a chance to look at them or no? >> Just a while ago. >> No, I guess two days ago. >> So, would you like me to pull them up for you?
Everything is reloading. I want to go minutes. I have 14. There it is. Emily, did you get the email from me? >> Yes. >> Okay, I did send it. >> Yep. >> Did I forget to put you on it, Blake?
>> Nope. You're on it. >> What's your What day and time? It was July 7th at 3:59 p.m. >> Unless it went to um >> it went >> No, maybe it was a trash.
>> Maybe. Well, I have it pulled up if you want to look. That's the agenda. Sorry. My meeting's over. Not over. Um, As much as my feeble brain can remember, that seems accurate.
>> All right. Can I have a motion to approve the minutes? >> I'll make a motion to approve the minutes of >> 514 >> 514 of the conservation restriction committee meeting.
Can I have a second? >> Emily fine seconds. >> All right. Any discussion? >> All right. Then I need a roll call vote. >> Emily Fine. Yes. >> Yes.
>> Selena Thomas. Yes. Okay. back to the agenda. And actually, I think now that things are working, I should be able to get on the Zoom so I can Nope, still not working. All right. Um,
okay. So, next item, the meeting business 2.1, the conservation restriction status update. So, um, we had reviewed the conservation restriction here and it needs to go to
town council. Um, I was hoping that Valerie would be here to give an update as to whether or not that got sent. So, I guess at this point I don't know, but I will find out before our next meeting when we can expect that back.
Um, so then next up is reviewing funding sources. Um, unless does anybody have anything else about the conservation restriction itself? >> Um, there's a lot of activity going on
flagging on the um on the site by Dillis and Roy. So what is all that flagging? >> I don't know. Um my guess is that they are doing the
survey work that is required for um the property site map the bounds and everything. >> Okay. >> Um but I didn't know they had started that. >> Yes. >> All right. So, I will check in with the
town on those items um before our next meeting. Is there anything else about the conservation restriction? Um there was one other outstanding item with it, which was the habitat management plan that Missianne had to
review and she did not get back to me. Um, we pinged her again this week when I got back from New Mexico and we haven't heard anything back yet. So, at this
point, I think Emily, if you wanted to reach out to your connection over there and see if you can give it a little boost to move forward, that would be great.
>> Okay. Okay. >> Okay. All right. So, any other items for the conservation restriction itself? All right. So then we'll move on to
the BDR. Um so funding sources um and the budget. Um so for the BDR actually
we got a grant awarded to us from the Nshua Scenic Rivers. I think it is NSN Rivers Wild and Scenic Stewardship Council. Um they awarded the town of Towns in
$20,000 for the work related to meeting the requirements to place the conservation restriction on the property. So that came into the town on June 22nd. Um since it has been awarded to the
town, the town and the select board have to work to do the paperwork for that. Um if they need anything from us, we'll happily help them. But I believe if I
look at our our uh budget, we said that that grant was going to be put toward Actually, did we say? Oh, here it is. So, let me show Mike on this end. Emily, >> are you trying to get it on the screen?
>> I have the paper version. >> It's not that I can't even get logged into. >> It was actually for for three different things, right? >> Yeah. So, it looks like it's the baseline documentation work.
Um, the habitat management plan escrow Does that sound right? >> Right. And the land stewardship fund. >> Yes. >> So that's good.
So, um I don't know of any other grants or anything else that we had outstanding at this moment. Well, the outstanding thing
was um the legal defense fund um $3500 and that was going to be the quilt fundraiser, >> right? Um, >> and we had um
>> we had talked to North County Land Trust to ask about the possibility of having them help as far as getting the word out about the fundraiser when we're ready to do it. >> Right. And I believe um
that we were working with Veronica to try and get some assistance and getting that moving forward and I haven't heard from her since I got back. >> She's away. >> Kieran was supposed to >> She is away. >> Yes.
>> Okay. This grant that we got awarded was the one that Kieran Young. >> Yeah. I met with Kieran to finalize the paperwork to get that sent out back in
the end of June. All right. So, I think that's it as far as the budget goes at this point. Um, unless anybody has anything else. If if the those three items, land
stewardship fund, BDR, and the habitat management plan, escrow, end up being less than the 20,000. Um, that that can't be used for the legal defense fund. Is that correct? Because
we didn't ask for it. So based on the way they worded the um award, it is for anything related to meet the requirements for placing the
conservation restriction on the land. >> Oh, >> I think that means if we don't use up everything for the other items, we can continue to use that money for this purpose. >> That that sounds like it. So maybe we
won't have to do the the raffle. >> Cool. Yeah. >> Okay. >> All right. Um All right. So I will double check with Kieran about the grant agreement
to see where the status of that is as well. So any other items in the funding sources or budget. All right. So then the next thing are the BDR bids. Um, so I sent in the email
all of the bids that came back. Um, I believe there were three bids, but there were multiple uh multiple documents from a couple of different groups.
So, we'll start with the press BDR quote. It's K R E S G. And actually that's the easy one because they declined to bid. So moving on. Um
the Mason Road baseline documentation report estimate. This one is from Matt Smith at Woodsman, Inc. They're out of Phillips, Mass. >> Weren't they 3,200?
They're the 3,200. Yep. and then the Oxbow um BDR proposal. We'll look at the proposal, not the email thread. And yeah, they're much higher.
um at 18,500. >> That Cres group, they originally g sent a bid, correct? And then they >> No, they originally said they were interested
in sending a bid, but then rather than sending the bid, they just sent the email saying wait on further review. I think >> I thought I I saw a letter from them
where they are actually worth 3,200 too. >> Is that this one? Oh, yep. You're right. They did initially for 3,200, >> but that was
before they so they reconsidered. Yeah, I don't know cuz we got the quote, but then it said the email said, "I've attached a quote. After reviewing the available documents, I realized this was going to be more
involved than I'd originally assumed. But that email came on the 31st of May. So maybe that the quote that came on June 1st is still valid. But would that be a reflection of the
increase to work? >> Don't know. But it came after that email. So I would think it would have to be. >> Yeah. But it's such a discrepancy. I wonder comparing apples to apples or >> Yeah.
So, two of them came in at 3,200 and one came in at 18,000. >> Well, we should definitely go for the 18,000, right? >> That's probably a better job. Yeah. Well, I'm trying to see what the Expo
one had that the others don't. 5,300 more dollar. No, 15,300 more dollars. Yeah, it doesn't really seem to have a lot more because it's basically the
required paperwork which the other ones have and a field review which I believe the others had as well. Yeah, because they're doing GPS tracks and way points collected in the
completion of the report. So that's a field visit. No, that's an estimate. So, could it be more than that in the end? Cuz that's something pretty. So >> um
now >> Hi Hi, Anna. We're looking at the BDR uh quotes and trying to determine what's different between them there. We've used both contractors and they're
both good. So I think you know the I think Mark had like three printed copies versus Dan which is one. Um but both are going to give you the original files.
Um Mark usually, you know, sends it over in a a zip folder. Um yeah. So, >> what about the Woodsman Incorporated? Are you familiar with them?
>> Mhm. Yep. They're they're both good. So, you know, I don't have any strong opinion either way. Um, >> do you have any sense of why the big discrepancy in in price? One's 3,200 and the other is 18.
>> Well, two are 3200. >> Two and 3200 >> and one is 18,500. >> Oh, and that's not one that Well, she has these as well. >> That's the Oxbow. >> Yeah. So the so the big discrepancy is
that you have you know Oxbow is like a huge con firm so they have like way more overhead than you know Woodsman's is basically a sole proprietor and then same with Mark he's a sole proprietor so
they have much less overhead um they you know I would you know Oxbow is gonna maybe have some more um like they they may
h I actually didn't see the oxbow quote so I don't know if they include like a species inventory with that. Um it doesn't look like it. It looks like it's just the BDR report. Yeah.
So, you know, they it's they've got to pay for their um their whole staff and orders and, you know, but they may have, you know, they're
they may have someone on staff that's got ecological background and you know I don't know could add to it in that way but for our
purposes I think we're just looking to um have have a baseline documentation report that we can use for monitoring um >> yeah and we actually we can't really
afford so Yeah. So, we give them the RS. >> Do Do either of the other two quotes um discuss when they would be able to start work, when they can do it? Is there any difference
here? It doesn't indicate when do we need to tonight um decide which group to offer the >> um yes. So, I think we need to or barring a reason not to, we should pick
someone to move forward with so we can let Kieran know and that way as things progress, they can start working on this when it's the right time. Well, if they're both a known entity and
Anna knows them both and one of them were not quite sure what they what they were meaning when they sent the letter that they weren't interested and then suddenly the day later they sent the quote then
perhaps go to the other one. >> So >> that's what I was thinking too. >> Yeah. The end of that email says the number is higher than I had previously thrown at you. So that's where I'm wondering if there was an earlier
quote that was less than the one we see. Um, again, this all went to Kiran Kieran. So >> Mhm. >> I don't know the full story there.
>> I move. Oh, Emily Fine moves that um we choose um the Woodsman Incorporated group to do the BDR. >> A second. Mod second.
>> Okay. Any further discussion? >> All right, then. Could we have a roll call vote, please? >> Emily Fine, yes. >> Yes. >> Selena Thomas, yes. >> All right, I will let Kira know.
We picked the Woodsman. All right. Um, next item on the agenda is the presentation update. So the recreation committee met while I was away. So um I will try and get a agenda
item to the beat uh to do the presentation with them at the next meeting once I find out when that is. And then as far as presenting to the public, I think we're still waiting on getting the conservation restriction
document reviewed by town council before moving forward with that. Any other thoughts, questions, comments? All right. So then we're at the end. Um, but before we do the last item, Anna,
was there anything in particular you wanted to discuss, um, that was earlier in the agenda before you got on? >> Um, I'm just going to check the agenda again. I
close the window. >> Hang on. >> Yep. >> Um, I don't Here it is. Okay. I uh see our status update. I guess I'm on just to know about that.
Okay. So, um it was supposed to go to town council right after July 1st. Um I don't know if it actually did or not because I did not hear back from anybody before this meeting. >> So, >> okay.
We're in a Yeah, >> we're in a hole. Yeah. And then the other side of that is the habitat management plan is still with Miss Deianne. She never got it back to me. Um >> Okay. >> And we pinged her a handful of times. Uh
Dan LC Environmental pinged her I think it was Monday this week and we still haven't heard from her. So Emily is going to reach out through her contacts over there and see if we can get that moving again.
>> Great, great, great, great. All right. Um, and what about the uh survey? Did we get a finalized survey? Wasn't there a draft we're gonna review? I I just came back from vacation yesterday, so I'm like trying to >> It's okay.
Well, the past the past several weeks they've Dillis and Roy has been out there u flagging um and everybody all the people who live on Horseshoe Drive are wondering what's
going on. So I I let um one of the people know. So I'm sure the neighborhood is is breathing a sigh of relief that There's no huge development going in
there. So, um I'm not sure that they have completed the survey, although I was out there the other morning and um nobody was there. So, that's
so maybe they are finished. I don't know. Yeah, they could have finished with their field data collection and then they'll have together in the office. Well, the other
um I don't know that if we asked Dillis and Roy if they could make a a GIS shaped file of the CR for us, that would be super helpful and it should be pretty
simple for them. Um then we can uh once the CR gets recorded, we'll have to file with this with the state with Mass GIS to have that CR listed and they require a shape
file and >> Okay. And that's of the conservation restriction portion of the multi-part property. >> Correct. Correct. Yeah. Well, um, my contact at Deliss Roy was
on vacation. I think he got back today, so I will be reaching out to him. I'll ask that as well. >> Yeah. Yeah. >> All right. And then I guess the only other question for you guys is do you I think you
already asked this question but just refresh my memory. You guys do you do you need me or want me at any of the public uh meetings or any of those uh presentations I mean or the board
presentations that sort of thing. So, I think at the big public presentation, um, when we're at that point, it might be helpful to have you there to help answer questions. Um,
okay. But that'll be once the conservation restriction is a little further along. >> Great. Okay. Kind of keep that in mind. I think I think that's it. Uh
presention. Yeah. >> Look at us go. >> Yeah. All right. So then um the next agenda will be very similar to this um except instead of reviewing
the BDR bids that'll be review the status of the BDR project. Um does anybody have anything else we should add to the agenda for next meeting?
So it's everything will be the same except for 2.3 will will be the status of the BDR. >> Yeah. >> Okay. >> Within 2.1 um does that include the
survey? Yeah, because that's part of the conservation restriction itself. All right, then we just need to pick a date for our next meeting. So, um I'm out of town all next week.
So, I don't know. Do we want to try another meeting in July? Do we want to give it a little more time and meet in August? I think the more often we meet, the
sooner we'll we will have accomplished our goals. So, yeah, I think we should meet either the 23rd or the 30th of July. I won't be able to do the 30th
at this time. I could do it earlier in the day, but 5 to 7 I have a landowner workshop and I usually don't wrap that up like later. It doesn't have to be a Thursday either.
I don't Yeah. Open on the 29th or the 23rd works, >> but and also I'm not on the committee, so it doesn't really matter. Like, it should be going off my schedule, >> but you're very helpful.
Good. >> You're essential part of of the whole project. That's good. >> So, I'm just checking to see on the 23rd if there's already another like select board meeting or something like that.
>> Okay. >> Cuz ideally it would be good to get Val here as well. Okay. There's nothing in the calendar currently. So, why don't we try the 23rd at 7? That works.
All right. And that'll give me a few days after I get back to ping everybody I need to. All right. And I think if there's nothing else,
I'll take a motion to adjourn at 7:41. >> Emily Fine moves to adjourn at 7:41. Second, Mike Park said. >> All right, roll call vote. Emily Fine, yes. Part.
>> Selena Thomas, yes.