All right. I'd like to call the meeting of the um CR committee to order on Thursday, April 9th at 7:42. Uh could I have a roll call, please? >> Emily F remote.
>> Selena Thomas present. >> Mike Parson present. >> And Veronica Cal present. Um we're a little late because we had some technical difficulties, but we're good now. So, um I' I'd like to announce that
the meeting is being recorded and um will be uploaded to YouTube. Um is there anyone else recording? Hearing none. Um I don't have any unanticipated topics. Does anybody else have anything
um anything that's not on the agenda that maybe should be? All right, moving on to 1.4. U, we have the minutes for 312 2026, our last meeting. Um, could I, uh, have a motion,
please? >> Uh, Selena Thomas, I'll make a motion to accept the minutes from last meeting. >> Is there a second? >> Second. >> All right. Any comments on the minutes
or >> looked good. All right. Um, in that case, a roll call vote to accept the minutes. Um, starting with Emily remote.
>> Emily Fine. Yes. >> Selena Thomas. Yes. >> Mike Pot said. Yes. >> And Veronica. Yes. All right. So, I'll do what I usually do and get them to the town clerk. I think all our minutes are up. I haven't looked. I've given them
all to them. >> They've been posting >> posting. Yeah. Okay, good. >> I didn't check the last one, but >> I I had given it to them and Jack's pretty good about it. >> Yep. >> All right. Um, our first underme business, first topic is the CR itself.
I put review of the uh revised CR map. I guess Selena, anything you have to say about the maps or the meeting? So, Dillis and Roy um I gave them our feedback. Ryan said that he will do
those changes um and get them to us um with the next wave of materials. So, >> okay, great. >> They should be good to go. >> Have you gotten I know that it got sent to Misa. Has anything come back from Mist?
>> Not heard a thing from Misty, which >> maybe check in with her, do you think? and just say, >> "Yeah, she had said that it would probably be like a month or >> more >> more before she got around to looking at >> looking at it." Oh, okay. All right,
then. Then just wait. Um >> I guess >> Yeah, I was debating pinging her because >> Yeah, you don't want to be pushy. Don't want to be pushy, but I didn't even like get a yes, I received it kind of thing
either. >> Yeah, maybe just a Hey, just checking that you got it. >> Yeah. >> Okay. All right. Um I'm I'm going on to 2.2 unless anybody has anything else. >> Just so everybody in the room knows, I
sent that on March 16th. So, it's been three weeks now. Yeah, that's true. Today's the 9th. So, yeah. >> Would you like me to contact her?
>> I wouldn't say no cuz >> because I can I can stress the urgency or the the the timeliness of this. Okay, I will. >> Great. Thank you.
Okay. So, Emily, we'll check in with Miss Dean. All right. Um, the next thing is that I have is review the funding sources, but I think we're going to Mike, you want to present yours? We're going to start at the end with the Mass Historic Commission.
>> Okay. Well, finally, if you recall, they wouldn't tell me which form that I was supposed to use, so we just went ahead and filled it out. And um uh it turned out it was the right one. And so down here, after review of MHC files and the
material you submitted, it has been determined that this project is unlikely to affect significant historic or archaeological resources. And then sound signed by the preservation planner. So >> perfect. So we have that.
>> So the question is who keeps it? So Selena, do you want to keep that? >> Sure. And I can make an electronic version of it. >> Yes. >> And to send to >> Okay. >> Yeah, that would be great. >> So thank you, Mike. This is like
wonderful. So, um, on, uh, as far as the budget goes, um, the, uh, on the, um, I don't know if everybody's aware on the, uh,
surveying estimate. Um, the NRWA will let us know after April 16th. They were going to, I don't know if you've had talks with Marissa, Selena. No, >> they were um going to talk to Dillis and Roy. >> Oh.
>> And as far as cost went because it it came in higher than what they expected it to be. And so there was a question on um you know, she has to take it before her board and they are meeting on April 16th. So I'm hoping to hear right after
that on that. So on that we'll just keep everybody aware. Um, on the BDR I put an email. >> Could you I'm sorry. I I was writing and I didn't hear. I'm sorry.
I I missed that whole thing. So, um, someone from National River Wershed is going to contact Dillis and Roy. >> Uh, yes. The estimate came in from Dillis and Roy and it was higher than what we had expected when we first
talked to them about the funding. Um >> it was almost double, wasn't it? >> Yeah. Yeah. So, um uh so she has to Marissa, it's Marissa who has been on our meetings early on. she came from the
Marian Stoddard Greenway fund >> and um so we forwarded everything to her and she's going to run it through the by the board to um to see but she was going
to talk to the listener first. So so that's where that stands. >> Okay. Um, so that'll be after a April 16th is
their meeting and she told me she'd let us know after um what the board decision was. Um, on the BDR I had uh Anna had sent me um a list of providers. It was in the
packet to all of you. >> Do you want me to put it up or >> Yeah. Yeah, if you want to. Um and and maybe the email stream too. Which one should we look at first? Let's look at the providers first. Okay. Um typically the BDR is done by the land owner. I
guess it's done different ways, but the way I've seen it is the land owner because it's the points on the property that you want to make sure are looked at by the CR holder when they um go out and
do the annual assessment of the property. >> So, you need permission to >> Yeah, I need permission to share my screen, please. >> Dave, did you hear that? I wonder if I can give permission. Usually I can't, but
yeah, I don't have screen. Oh, wait. Share. I do have sharing capability, but can I participants? Can I make you the host? Do you have it yet? >> Not yet.
>> Can I make you the host more? That's not what I expected to happen. >> Yeah, I think only they can. >> Should I go to >> um Dave, can you hear us? Could you give Selena screen sharing
capability? He's muted. >> Oh, disable share. Host disabled attendee screen sharing. Okay, so it's probably coming to you. I think he heard me. >> Oh, good. >> Is it there yet?
>> Not yet. disabled to turn the screen share. Okay. >> Did Dillis and Roy put the the um markers in for all the corner points? >> Not yet. >> Not yet.
>> Um that's part of the the NWRWA. Sure. Yeah. Um once the funding gets sorted out, then they'll start work. >> Okay. Could you run down? Thank you. >> All right. >> I think there's five or six meetings
tonight. So, >> yeah. >> Yeah, there are. >> He's busy. >> Yeah. >> Yeah. There were so many cars in the parking lot. I'm not used to it. >> I know. It's usually pretty empty when we get here. Sometimes the door is locked. >> Not often, but
There's a little note here that said temps to plummet on Saturday. >> Well, that's because it's going to be 70 tomorrow. >> Plummet could be 50. It could be normal. It could have been normal, right?
>> I don't see anything below freezing, though. >> Oh, that's good. I haven't put anything in the ground yet. >> Me either. >> I'm, you know, I keep wanting to. >> Although, usually by now I would do
peas. Yeah, >> the cheese lettuce. >> Oh, >> I'll be right on it. >> Woohoo. >> Okay, I think we're in business. >> Yeah, sorry about that, folks. Go ahead. You've been given co-host, so you shouldn't There you go.
>> Thank you. Perfect. All right, this is the list that um North County provided to us of possibilities. So um uh the we need to reach out to all
of them or three of them anyway and get quotes for um you know just giving them the map and saying the you know the red striped area is the area that's res in the restriction and you know what what
do they think it would cost to do baseline document report and I think in the packet. I put the BDR contents. Do you want to bring that one up? And then my email. So, the BDR contents. These are the things that are typically in a
BDR. And I actually um did a little thing on this at the select board meeting the other day. Um, so you're looking at any of the maps of the site, the CR itself, and then the points, um, picture, photo, map really
of the points that you want to look at. And when I've been involved with CRS before, it's always the corners of the lot. Sometimes there's a specific like if there's a a pond or a vernal pool or something like that that they want monitored that the landowner wants
monitored, you would include that. >> So the vernal pool that's on the property would probably be a thing. >> A good thing. Yeah. To put in there just so that um you've monitored it. You might want a picture of the hill, the the sandy hill or whatever. Um, so the
things that are important are the things that you put in there and then the um the CR holder takes that and when they go to do the annual monitoring they use that as their guide and then they
produce a document um and a um usually a letter to the land owner saying take a look at you know what we found. Let us know if you want to if there's anything to deal with, you would point that out. Like the twisted tree y
>> that was in the one that I showed on at the select board meeting. Um, we had one where a stone wall was taken down and snowmoilers were going from one property to
DCR property. Actually, the town state forest zipping through, but they couldn't get through there unless they took down the stone wall on the property. So, the rocks were just >> off to the side. You know, things like that happen, and that's why you monitor
to make sure everything's as it should be. So um we would ask you know we just a property site map and you know explaining that we would want a baseline documentation report for the
things that we just mentioned and what would the cost be and the reason we need this now you don't usually do the BDR until the CR is in place because until then there's no point in spending the money if it have you know you have to go
back and forth with e E O E A and they have to accept it and um once it's in place you do the BDR and then go from there but um the I talked to and there is a um it's the outlook one
um the I talked to and you want to scroll all the way down to the bottom so um Daria Matthysse is the person in charge of the um of DCR's land conservation assistance
grant. So, I sent this email to her um after our last meeting and um uh she came back. I wanted to know if there were funds still available and there are um uh they have a grants
management system. So when you read it, it talks about and I didn't know if we had a login yet for it. Every town has one and only one login and they've been consolidating them from all the other grants that you know like a if you apply
for a park grant or whatever the other ones are, a water grant or they're putting them all together into one thing for and the town a municipality. And so it's a municipality that will be applying for this. You get one login.
So, but um Kieran tells me that we haven't applied for anything this year though we did have a park grant for kids country. Um so but >> but if that was far enough back they may not have already >> it was a couple melted everything. So
yeah. So anyway, um, so and then the other thing question was I was going to apply for $8,000 thinking that it's typically somewhere from 3 to 10 for a BDR. At least that's
what Anna told me. And um, she said, "No, you have to >> you have to have a >> you have to have a real number. It doesn't have to be the person that you use, but you want to. So, you would probably put in for the highest even
though you might go with the lowest quote depending on what services they were offering. So, anyway, it doesn't need an RFP because it's less. It will be less than 10,000. I can't imagine it being more than that, but who knows?
So, anyway, uh so scroll it down further. Um, so, uh, >> what's an RFP? >> Um, request for propo proposals. >> Oh, okay. >> Um, you need to do that if you're over
25, I think it is. >> Okay. >> If you're under >> 30, >> is it 30? Yeah. Um, and if it's if it's between 10 and 30, then you have to have three actual quotes for this we could go
without it, but for the grant, we have to give them a real number. So, we need the quotes. So, I was going to send for them, but then I talked to Karen. Um, and so my email to Kieran said I would I
would um go forward and but we talked again later um because he would be the applicant and so he said um maybe he should get the quotes. So I want them by
the 21st of April. So we'll see. Um, I'll talk to him again next week and see if that's in the cards. And if not, I may send it out on his behalf. We'll see.
You know, if I can at least put together the letter >> to help out there, I think it would be helpful because we're still in the midst of budget and, >> you know, warrant ATM warrant, annual town meeting warrant stuff. So, it's
busy right now. Um, so I wanted to get it the grant application in around April 9th, but I've switched it to April 21st, which is our next board of sele. Um, so if I can get it in after that, it
would be good. I told her that we would be looking at, she wanted to know if we were trying to get this done by the end of this fiscal year or would it be FY26 into FY27? And I said that one
um because it it won't be till FY 27th, >> right? Because that starts July 1st, right? >> Yeah. >> Yeah. >> So um so that's where we are with >> So we want to get the grant application in by April what? 20
>> by the 27th. >> 27th. Okay. >> Which is town election day. >> But you said >> at the end of my term >> 21st. 21st to get the quotes. So, I want the quotes done next week. Um, and
hopefully get them back by the 21st so I can work on the grant. It's not a difficult grant to apply for. It's pretty quick. Um, but Kieran has to do it because I won't have a town email
address after the 27th of April. So I I'm hesitating to do anything where a response could wind up in the bit buffet, you know, just in never neverland. So um so that's the deal on
the BDR. >> Okay. >> And that's all I have on funding sources. Does anybody have anything else that they want to talk about on that? Okay, moving on. 2.3 discussion of presentations.
I thought I saw that the planning board um meeting was posted on the town website. Pretty sure it is. >> Oh, the recording. >> Yes. So, if anybody wants to see the recording of what we did with the planning board, because Mike, you
weren't there, but the three of us were there and all we were doing was presenting, you know, to let them know what it is. And we're going to do the same with the board of water commissioners. I posted it as a joint meeting so any of us can come. I did
this because if there was even one other of us because Todd's on our committee even though he hasn't participated, we would have a quorum. >> Yeah. >> So, um, >> forgot about that. Yeah. Good catch. So anyway, um when we first origin when
I first contacted them, we were at 7:45. So I called this morning just to to the water department just to confirm because they hadn't posted yet and I needed the Zoom link. So they sent me the Zoom link because I had to post it >> by a certain this afternoon and I was
going to be busy later in the afternoon. So anyway, um I got it from them and they told me to post for 7 because they weren't sure. They moved us to 7:30. I didn't know that till I answered your email this evening. Um I I I they hadn't
been posted by like 2:00. Um but they are posted now and they have this presentation for 7:30. >> Okay. Um, however, what they told me this morning is they didn't know if their first appointment was going to
show up and if it didn't show up, then they would move us up. >> Okay. >> So, I posted for seven. So, just know that. >> So, their meeting starts at 7. >> Their meeting starts at seven. >> And where is it?
>> It's in the water department building at on Harbor Trace, 25 Harbor Trace. So, if you go down to the harbor and you know where the Harbor Trace development is, you make a left and you go down there. >> It's a really nice building. If you
haven't been there, it's worth going to see. >> It's a nice building. So, anyway, um that's where it is. And there's also a Zoom link and attending by Zoom is fine, too. So, it it worked out fine. Emily and I
were in person and Selena was on the Zoom for the planning board. >> I have a question. Um, am I supposed to write minutes for those meetings? >> Actually, we have to have minutes. I took minutes
>> because I wasn't sure if it or not. >> So, Selena's going to write the minutes for our um Are you okay with writing minutes? Yeah, Selena will write the minutes for the joint. I forgot all about that. >> I I was wondering because I saw you guys and I'm like, I wonder if they're
thinking to write down the the time we started was there and the time. >> Yeah, I I don't think I did that. >> The planning board has to have minutes. >> Um they have to as well, but >> but it doesn't necessarily record the
start and end of hour portion of the meeting within their meeting. >> Yeah. So we when you have a joint meeting, you're responsible for writing the minutes >> if you're the one attending >> for your own. >> We don't have to write for planning
board or anything like that, but we have to write for us. >> Just just so you're aware, Ronnie, what you said a few minutes ago, I I posted the planning board meeting from Monday or whatever day it was. That is up on
the YouTube channel already, so you can get it from there. Good. No, >> go ahead. That's all. >> We could almost just copy that and show it wherever we're going. Um,
reccomission isn't meeting because they don't have a core. Um, and I don't think anybody pulled they only have two people. They had a a member resign. So now they only have two and they need three for a quorum. and because they're
a fivep person board and so they can't meet um and so I don't know what will happen there I if I remember right there isn't anybody that pulled papers for those positions so there might be
writeins so it will be May till we yeah do anything with rec commission any presentation >> is is the moderator of town meeting the chair of that No, >> no. >> Parks is he
>> he's he's on the cemeterian park >> which is different from the recreation commission. >> So yeah. >> Yeah. >> So >> conservation commission did Mike did you present to >> Yeah. What happened is that um uh even
before the request was made that that we do a presentation, I was asked to give a brief update. And then when we were going to go become a little more elaborate, I went to Colby and I I told him that make sure there's enough time for me to go,
you know, a little bit longer than I was planning on originally. And then Selena couldn't make it that day. So, and I think I covered most of everything. I think I did an okay job. Um, but uh James didn't get Gates didn't get sort
of the the big picture that this was not just the brief update. It was a little bit more elaborate. So, I talked with him last night after our meeting and he says seemed fine. So, I think we're that one's covered for now. >> Yeah. He was at he was a planning board
for our presentation. He was there on Monday. >> Okay. >> So, um, >> and he was Oh, wait. No, that never mind. That was a different meeting. >> Too many meetings. >> So, yeah. So, I I thought I remember him
being there. >> Yeah, he was. >> Um, so yeah. So, he did that. What what I gave them was just the um the draft that's in Nissa Review and the um and
the map that was the the last official one that says Groten Mass at the bottom. That one that's what I gave to the planning board to put in their packets and also to the board of water commissioners. >> And then we just talked about it.
>> Yeah. So that's all. >> And I actually watched the video because I wanted to try and see if there were any questions or and thank you for the shout outs to all of us for the work.
That was lovely. >> Um but yeah, you you did an >> very good job with it. I think it was >> bothered to check out our YouTube page. Dave, we can hear you. Oh, I'm sorry. >> It's okay.
>> I'm having a bad night. >> It's okay. >> It's okay. Anyway, so so those are the presentations. So we have board of water commissioners on Monday and um KCOM's already done them. So um and
reccomission whenever it's uh ready. So that's that's it. That's all I have. Um, anybody anything else on the presentations? All right, moving on. Discuss the agenda
and the nate uh date for the next meeting. I thought we picked dates, didn't we? >> We may have. >> I'm not sure if we might be on this one. I I just want to say that I am not no
longer on the select board after the 27th. I requested an agenda item to discuss the makeup of this committee to see maybe if I can be appointed as the select boards representative even though
I'm not a select board member. Um, but if not, it when we I'll keep coming to the meeting. But Selena, you might want to post the next meeting. I'll be happy to work on that with you and send you my docs because I think I send PDFs and um
>> and uh you know, and you might want to redo the um chair, vice chair, clerk um positions. So, cuz I I think that this group should
keep meeting as time goes on, don't they? Even though we're we're pretty good, but I think it should still meet, don't you guys? >> Yeah, because we need to make sure all the tees are crossed and eyes are dotted to like have it
>> go to completion. >> Right. Right. And when they come back and make changes, we're going to want to review those. >> Right. and decide how to respond I think as a committee >> for I mean there will be some stuff that you know um
what's his name Dan >> Dan from LEC >> yeah there are some things that he might respond to or or Ryan might respond to but anything that's content of the um >> the CR itself >> yeah so >> and Anna too Anna couldn't make
tonight's meeting she emailed me and said she couldn't So, I think she emailed you too, Sam. I think you got it. >> So, um, and I'm going to start transitioning everything. I think I might have already, but to vcalos atgmail.com.
So, you'll see that address because as soon as I'm off the board, my um, email goes away and with it everything that is in there. So just know that it makes it difficult but that's what happens.
>> Yeah. >> Um anyway. >> All right. So next meeting. Do we want to set a date? >> Yeah. I don't see anything listed. >> Yeah. >> So I think we don't have anything beyond today. >> Um
well it it should be for sometime a after the 16th because we won't know about funding until then. Um, >> do we want to try for the following week like Thursday the 23rd? >> Yeah.
>> Do you want to do that? Mike is okay. >> And Emily, you're good. >> Yeah. >> All right, let's go for that. Should we do seven or 7:30? I'm good with either. >> I can do seven that night. >> You can do seven. Okay, let's do 7 o'clock. >> Okay.
>> And that's CR committee. And I am still on the select board. So I will might have an answer then to >> who's >> who's Yeah. >> Yep. >> So um so I'll post that one and make sure that we have to write myself a note
on Monday to say postc committee. If they don't appoint you as the representative will one of the select >> I I had asked for that I in one of the meetings a while back
>> if I recall correctly the makeup of the committee included someone from the select board. So >> yes so be one or the other >> but I can still attend the meetings and sit in a chair.
So that's what I would do. So we'll see. So all right, last >> the agenda. >> Oh, the agenda. I see it as being very
similar to what we have right here. Um, unless something else comes up, but we should have an answer on funding sources. We should be working on that BDR um funding by then have a grant app
in I hope uh we should know from the Marian Stoddard um fund where that stands. So, um, we're coming down to the to the wire where it's just going back
and forth with the, um, with the, uh, agencies, the state agencies, which we've already started. >> So, >> I have a question about uh, Dillis and Roy charging like double
of what they estimated. So, I don't think they gave us the original estimate. I think we came up with that number when we were >> when we were coming up with how much we thought everything would cost.
>> Okay. >> I think we said we think it'll be around this >> because that's what it was when I mean when the land trust did it. And when was that? It was um around 2021
when we did it. Um it was right before we 2021 2022 because all of the towns and land trust properties went to North County in 2023. >> Okay. >> That was when the final transition
>> years ago. >> Well, a little less than that. Four maybe. Well, five could be five. inflation. >> Um, >> tariffs, >> well, gas money to get to the fields. >> To get to the fields. We did on the land
trust property up at the top of West Meadow Road and that one um was right around 10,000. That was a pretty pretty large piece of property and pretty extensive. So, and they did all the filings then
with the um registry. They made everything real, you know, and and it was good. Um, and they did uh the property that of Bututs, that's only 20 acres, but that AB Butts Meeting House Hill Park. >> Y,
>> they did that pro that property for us, too. And we used a an NRWA grant to do both of those. I'm trying to remember exactly which one it was, but um because they have several grant programs, but I don't think it was
Marian started. It was a different one. But anyway, yeah, that was so yeah, we must uh >> so yeah, I think we came up with a >> with the number. >> I think it'll be around this and >> and in fact, >> and it's it's well, there's several
pieces to it. There's the preparation and then there's the actual survey and then there's the preparation for the CR, the meats and bounds, the appendix A stuff, the appendix B stuff, all of that. So, >> well, did they also
um give an estimate for the BDR? >> No, we didn't ask them for that. >> Oh, okay. >> I don't know if they do those. >> I don't know. >> Usually, it's an environmental consultant of some sort. I've never used a surveyor to do that.
>> Um, it's always been uh an environmental consulting firm of some sort like Dan's firm. >> Like Dan, >> they might do BDRs. I I'm not saying ask them, but you know, but I I know that Anna um we have her list. I trust it.
So, but a surveyor has never done that. They do the survey, right? >> Okay. So, all right. So, the 23rd is our date. >> Yep. 7:00.
>> Okay. And we'll just keep the same agenda. Um, CR discussion, just where we are with everything. Funding sources, where we are with everything. uh presentations which we might have all done by then. Um
and when the next meeting is maybe a reorganization but that would probably be the meeting after that. >> Y >> so um so we'll keep that in mind for the one after the 27th.
>> Okay. So are we ready to adjourn? >> I think we are. I move that we adjourn at 8:20 p.m. >> And you are give your name. >> Emily Fine moves to adjourn at 8:20 p.m.
>> Is there a second? >> I'll second. >> All right. All those in favor, roll call vote, please. >> Emily Fine, yes. >> Selena Thomas, yes. >> Mike said, yes. and Veronica Cow. Yes.
All right. With that, we're adjourned. Thank you everybody. >> Bye. Bye.