Good evening. This is um the Towns and Finance Committee uh calling the meeting to order at 6:02 p.m. Um roll call attendance, please. >> His present present. >> Green present. >> Mary Jane Churchville present. >> Kathleen Spocket present.
>> David Walker present. >> Don Hayes present. >> With that we have a quorum. >> Are we able to continue? Um the um meeting is being recorded. It will be available for playback on the local
cable channels as well as YouTube. Um at this point, is anyone else on the call recording? None being heard. We'll continue on with the meeting. Um at point I um I don't have additions and deletions,
but I'd like to make uh change item in the work session item to the hiring freeze review for the highway department. We'll move to the first item review that while Jim's on the phone, give him the opportunity to um discuss
it pretty well. This is trash. Oh yeah, sometimes um in the next item item five in the preliminaries. I just wanted to remind everybody that we are here with the um continuity of government. We have not
had new members or members be reappointed at this point. So the continuity of government allows the continuation of the board as it was prior. um to when the terms may have ended which they did at the end of
a meeting. Uh so we we are continuing with that in a lot of cases that makes sense is we've done the FY27 budget and you know closing at the FY26 discussion. So it keeps it actually continuing to the budgets that would have been
designated. Just wanted to make sure any questions about that frame. It's kind of some it's a new thing for for some just wanted to get it. Okay, moving into
the work session. Um we have um the item to look at is the uh hiring freeze review for the hiring department. I did forward the winner to everybody. It is also my vintage beer for
>> for us to discuss or have any questions for Jim since he did make it and I appreciate you coming up Jim. >> Jim I sorry. Yeah.
I have invisible friends. Thank you, Jim. I see you're unmuted. Um, >> hello. >> Hello. >> I apologize. I'm having a hard time hearing. So, >> yeah. >> Jim, do you want me to summar This is Kieran. Do you want me to summarize sort
of what your memorandum is or do you want to see if uh >> Yeah. So, you know, our highway department's been incredibly busy, you know, looking past over this week. Um, you know, when Jim shared his budget requests, um, with you guys and the town
at town meeting, you know, did include the addition heavy equipment operator for the group there. Um, you adding this in as a resource to that team would be incredibly helpful with, you know, all the work you're seeing, the road filling, uh, you know, the drainage issues, uh, wintertime, another plow
rather than a private plow person. Um, you know, sort of countless tasks that, you know, as a short staffed, uh, group right now, they're very resilient and resourceful, but, you know, I think it would be a real bonus and a real positive, um, addition to that group to have another member on that that team
there. Um it may help save us a few bucks on overtime and you know winter plowing we pay you know Kieran's private plow company. We'd actually be paying a town's employee um which I think is really powerful for the town and other resource for us here in the town. Um so
that's why Jim sort of brought this before you today. Um you know we do still have a hiring freeze. I know we bring exceptions more often than not to you guys. Um but you know I think um this is one that the budget supports town meeting supported um and I think
would be incredibly helpful for um this group when we think of public safety, winter operations, summer conditions, dogs barking in the street and whatever else um these guys take care of and potential of trees down which has metropolitan
of 25, we had a we had this um this employee uh the heavy equipment operator and he had resigned. Um and then the position was never filled. Uh I I believe there might there must have been a a uh hiring freeze then. So I was
never able to bring that position back. Um and that's why I went for it this this town meeting um in hopes to to get that position back. Okay. >> So then we we would be back up to staff. >> So according to the town budget passed
at the town meeting that a salary for that person is included therein. Thank you. >> Absolutely. >> And and associated benefits >> which is >> Yep. We've had a few folks fall off the benefits uh due to the increase costs.
So we do have some bandwidth within the insurance line um starting as of July one for the town. So >> okay but again that's something we don't see in just in the >> indirect. So it's the indirect cost with it.
>> So I have a question where >> a hiring freeze. everything that's come before us, we've said okay and I just don't understand if we have a hiring freeze, what exactly is it?
>> So, I think more than anything, it's a gut check and it's an opportunity for the finance committee to ask a department head, >> why do you need it? >> And is it cheaper to go with a contractor or is it cheaper like what what do you need it at all? >> Yeah. And hiring freeze probably isn't
the right way to describe it, but it's it's the very kind of known term for it, but it's it's the easiest thing to understand. Yeah, review is probably whatever you want to call it. Just gives you guys a chance >> better with a hiring review, >> right? >> The nice thing about it is it doesn't mean that like
>> I can just go hire 10 admins upstairs. You guys have to check it and say, "Hey, this this resonates with what we see as a direction for the town." gives you a you guys are a hurdle, a gate to stop. >> That's how it all should be. >> That's how that's what I pointed. That's what
>> Aren't we here for that reason? >> Incom's for policy, not for day-to-day operations. This is more of a day-to-day operations. >> This is more day-to-day operations. This kind of >> we're a finance committee, not a budget committee. >> I thought watchdog committee for
reckless financing or reckless spending. No, >> no. That's that's really more a budget committee, not rather than policy committ. Why they call >> we're trying to Yeah. >> Yeah. What policy we setting? >> Yeah. What is the policy?
>> Well, we we need we need to define something in some kind of like but but will we find we need to >> we need to >> No, I don't agree with that. I don't think it's a policy setting. I I think we're supposed to be watching the
finances the spending of the people. That was what I was under pressure when I got on this. I don't want to set policy. You got other people setting policy. >> We have to confirm or deny such policy. >> I always thought we were the watch for the policy that we were given.
We have had plenty of times in the past where um money has been inappropriately allocated in places that would not deserve to be. It was outside the
parameters of the finance committee. But nonetheless, we are able to keep an eye on 90% of the problems that may happen. And as far as the freeze is hiring freeze is concerned, everybody should go through this committee. Even if we have a thousand
people come through this committee and we say yes to all of them, there's always the possibility that one of them may be or five of them may be not appropriate for what the town needs to do. >> That's the poor purpose of the of the hiring freeze.
>> But I agree with Kathy. It should be a hiring review. >> I do too. I like that word. The hiring freeze is a joke cuz it's not a freeze. >> It's it's not a freeze, but it gives us this opportunity which I'll bring to Jim now because my question was is it
possible Jim for us to delay it for in say the set the hire date for September. So, we're um the person's in place for the fall, but it delays the money and there might be there's a little leeway in there with
with the first two or three months on our own. >> Yeah. >> So, you're saying that we should hire we should allow the hire. >> I I agree because especially >> delay the date or whatever. >> What happened to the person that we're hiring?
an equipment operator. He needs a wide bunch of licenses. >> So, it works a variety of ways. And >> on average, it takes about 30 to 45 days to say to somebody, "Girl, we want to offer you the job." You got to give notice or you got you got to organize it with your own household and then you got
to give notice to, you know, >> your employer, >> you know, the mechanic shop to say, "Hey, I got a job in Townsen Highway." It's going to take a little bit. So, you could say, you know, Jim, could you make this posting available as of August 1st, full well knowing it may not be a higher
start date until probably end of September? Realistically, >> he doesn't have somebody in mind to hire. >> We can ask that question because I I haven't talked. >> Yeah, you can ask him. >> Jim, what did you have someone in mind or a start date?
>> Honestly, I do. Um, it's it's actually the uh the equipment operator that that this position was never hired back for. Um, >> on your >> So, I guess I don't really see the the benefit of waiting if if the money's
there. Um, why why would we wait? We need all the help we could get, you know? >> It seems like it's it's the same thing. every every time we lose lose an employee, we never get to seem we never seem to get them back, you know?
>> Right. >> Um >> understood. I didn't realize it that it's there. But um part of part of it is um watching it up front and and seeing where we are with this year's budget. Are we going to be in the same position
next year? Well, I don't think we should beat up on the highway department because I I the highway department has been sorely neglected in this town for a lot of years. A lot of years. I don't think that um Mr. Smith has gotten what he
needs and I think he's been ignored. So, I don't want to use >> I would agree >> 100%. So I don't I don't I don't on the highway department. >> I guess we should take a vote, but I think we should talk about this review versus phrase business and what our
position is because if we're policy, I'm not into setting policy. >> I'm not good at that. >> That's not that's not as understood quite a while ago. >> Um but we were the actually the watch. Yeah, that's what the state
>> keep supposed to make the recommendations that making policy is a whole another ball game. >> Yeah, I agree. >> But it's recommendations at town meeting based on what the paragraph describing the finance committee is, >> right? >> Who wrote that? >> It it's in the
>> charter. It's it's in the charter. So that that's that's the piece that's a policy goes back in to see if we can get a bylaw change or a charter change in the in the direction of what the finance committee is and and what we do.
>> Well, I suggest that we start on that running a new policy very quickly. >> I'd like to make this one question. So what what is the what is the benefit of delaying the hiring this September? What what do we
gain by doing that? >> Save >> 45 days of wages, >> but you've already approved it at town meeting. Yes, >> I hear Jim's point. It's also it it's this is your opportunity to say, do we want to save a few bucks or do we want to just give them the resource that
was approved? >> We can save way more places in highway. >> Just saying. And there's so much work for them to do over the summer. >> There is vacation number two. Are you >> there is you know >> you make a motion that we
>> do that hiring of this heavy equipment person to approve the exception to the hiring. >> That's perfect. >> Okay. Darl, you make the motion. I'll second it. >> Okay.
>> All right. I'll make the motion to uh make a motion to approve the exception to the hiring freeze to hire one heavy equipment operator for the highway department. second >> for 27 just >> when FY27
doesn't go on for don't they keep it >> no no it started till FY27 which is next week >> it is next week have a job offer till July 1st >> okay oh
>> yeah because we don't there's no money in there this year in the FY26 budget to hire and Okay. So, >> okay. >> Now, we can make the motion that >> we had a motion. >> Now, we have to Mary James. >> Okay. So, all in favor
>> very unanimous. >> Very good. >> We are going to follow recommendation to support that um >> is is recommended. Thank you, Jim. >> I thank each of you. Have a good evening. You too. Okay.
>> Okay. That's the way. >> Okay. >> You did make a motion. >> I'll see. >> Oh, it's not our thing. It's the boardman's thing. >> Yeah. >> Right. >> Yeah. >> And it's not on our agenda.
>> Put it on the agenda. We have to. >> Well, >> no, it's not our thing. SL. >> Yeah. Well, we're here. Um, last motion we made, we put into sort of a form and voted on. >> Is that a good way of communicating the
decision from finance committee moving to select boarding forward >> to the select board? >> Yeah. >> Right. Great. >> An email works just as well. You like, hey, FinCom said yes, we want to let Highway. >> Oh, yeah. I forgot about it's been so
long since we've been here now. I remember. >> Yeah. Well, that's it's kind of like it's >> to me it's it's a more official way of communicating a decision. It's it's record and can be fired somewhere
going back >> and that's okay. Moving on to the second item, the year-end transfer review with the administrator. >> So, I a copy of a PowerPoint for all of you to look at. Um, essentially
identifying the largest budgets with deficits on that second slide there on the sheet. Um, several of our department heads have shared some PINCOM um, year-end transfer forms, which I'll have I'll have all of them for you on
the 30th. I wanted to pinpoint the specific budgets that are short right now. >> This is as of a BVA I received this afternoon. >> Okay. >> That I'll forward to Don so he can relay to your team here. >> Um you notably from the top it's um you
know select board u you know when you think of you guys have had transitions on TAS um you've had vacation buyback professional services. you know, that's left the select board budget, primarily the the town administrator budget, short about $8,600.
>> Um, facilities, um, and I'll go through these, you know, feel free to ask questions along the way. Um, facilities, uh, their seasonal help. >> Um, is there one more pay this? >> So, there's about four days left in the pay cycle.
>> Okay. So we figure about another $7,500 in wage expenses total for the town left. So >> So on these budgets, is that number included? >> It's not because I did it based off the BBA, which is the most accurate. >> So does that mean you're expecting another 7500 to be added to that
deficit? Not that >> for all wages. Okay. >> So a little bit in select board. >> You figure it's about a quarter million every pay period for wages, >> right? So >> yeah. So it it will be >> there'll be some increase but not not
the whole correct. >> Yeah. >> Yeah. It's kind of like and there's there are budgets that salary >> you had to pay him out for his vacation when he left >> across his contract.
>> That's a legal that's that's a legal federal law. >> How long is he in six months? All right. December almost 10 years. >> No, in the year a year and a half he was there at least. >> Yeah. So if it was December, it was definitely 6 months.
>> So it's not every year that you get the Okay. >> I think he I think he acrewed four weeks of vacation a year. So when he left, I think he had two weeks of vacation. So you have to pay that person out for that time. >> Okay. >> So um >> facility they need seasonal help. Does
this mean we have to go for an exemption on We already did that. >> You already did for facilities. Um facilities, you know, just like the rest of us at home, energy bills, trade bills, >> we we did our best. We didn't realize the rates were going to go that high.
You know, that is a significant deficit on the facilities budget. He's about $13,000 in the whole on energy costs, including water, electricity, propane. Um when you look at the entirety of the facilities budget, he's short about
again $8,900 $9,000 for easy math. He was also promised a quarter of the payment for the exterior painting of this building by Nelson out of the professional services budget. That was never budgeted.
I have the email from Nelson. I have Rob who said he had the work done by the painting company. I don't I don't know it was Todd Arsenal or meager paint whoever it was. we have to pay them. So that is why that budget's short significantly. He's able to move around
some of the un fully allocated expense lines and wages stuff like that. But you'll see in subsequent slides where I'm going to identify some areas that we're going to need a formal transfer from land use to facilities to cover that cost. >> You know, that's an example of
something. Um it it's it's a sizable hit. Um, I haven't made any of those types of promises now that department heads just having learned this uh on the fly here. Um, >> how how how did you find out about >> the department had brought it to my attention?
>> The department had been robbed. >> Yeah. He said, "Here's the email when Nelson said, "We're going to cover a quarter of the project, which was a special town meeting warrant article, I think, for about 58,000." You guys probably know better off the top of my head, but >> and quarter of that cost was going to
come out of the professional services budget. It was never budgeted. >> Um, >> so we aren't voting on this. Correct. >> You're not. I'm just just sharing this. >> We need the actual paper. We need we need and both uh select board and
finance committee need to need to sign it. >> Yeah. So, what'll happen on the 30th is I'm going to come and visit with you guys before >> and hear your question, any more questions and hopefully a thumbs up on things and then I'm going to bring it to select board to have them do what you
just did which is ratify. >> What happens if we don't agree with one of the items and we don't and we don't recommend what what what happens seeing that we're policy instead of lunch. Um, so I guess number three would be a perfect example of I know there's a lot of questions on legal expenditures in
the town. Um, you know, currently we're about $38,000 over spent on that. Um, you'll see in next slides afterwards sort of how the legal expenses came together. >> Um, this is a union negotiation year that is very expensive for the town. um
whether you use an attorney or a union manager mitigator, you have to protect the town against labor contracts and costs related to those contracts. Um it's a lot of money. Historically, I think the select board has looked to the
fincom and the fincom reserve to assist with those costs. Um, >> don't worry. >> Yeah. >> Um, if you did not feel as inclined to use that to cover to cover that cost, um,
I guess I would be looking at having a special town meeting in July. >> Mhm. >> To vote it out a stabilization. >> Okay. >> Um, that would probably be the way things come together. >> Okay. >> Or Augustish. Good to know. I don't know if that's the exact way I would do it because every town meeting cost you
about 5K. >> Okay. Well, >> our little budget. >> Well, whatever. >> But you got to use your budget for something because you haven't >> Yeah, because it's dead as of the first of the month. >> It rolls to free cash,
>> right? Well, by the 15th because we have >> we have the the first two weeks of the the next fiscal year, you have the opportunity to move some things in the the FY26 budget. >> We already promised the facilities guide, right?
>> So, I can cover that. I can't cover 40. Let's say it's going to end up be about $48,000 because there's $10,000 of bills we haven't gotten yet. >> Right. I I was going to ask about incumbrances and things. Can you see that in my sort of narration there? >> But in the past,
>> yes, >> we did not have town council at negotiations. The town administrator negotiated and then the final went to to town council. >> They didn't. >> No, they did not. >> No, I know.
>> So, I don't understand why all of a sudden this is what has >> I would say it hasn't gone so well for us in union contracts. You realize the contract last year paid people four and a half% in a world we couldn't afford it.
>> So when did they stop? >> So what do you want that happen? >> When did they start? >> Two years ago. >> Two or three years ago. Okay. So >> when we had Tom when we had town admin inexperienced town administrators is
what I would say. >> Wow. that since >> I was going to say once the full-time town administrator left and we started with an interim and then we went to hiring. >> So we had Okay, let's say name so I know. So we had Jim Craig who knew what he was doing. Then we had Ross who was
interim who he didn't really >> he was he was >> and then we had who >> Eric who didn't >> who was not a town administrator. He was a lawyer who had experience in l the city but not a town administrator per se. And then we had Ross again. Yeah.
>> And then we had Nelson, >> right? >> So that's how we govern. We we change TAS every so often and then >> more often than you know like England >> in that sense. Then if you're going to
be a rotating chair for TAs, you'd want to have an attorney in the room. >> Yeah. Yeah. Yeah. >> Yeah. >> Right. Like I would >> somebody that's more with >> someone who's an act who's a legal expert that defends the town. You pay them to defend the town.
>> Yeah. Yeah. We did we did use Eric's >> expertise in as a lawyer in some he had a law degree and he went through some of the outstanding pieces. >> So now you So do you think the bulk of this 37,000 overrun was for the union
negotiations? Okay. >> Union negotiations were $2,100 a day. >> $2,100 a day. So, are you capable of negotiating with the unions? Do you feel confident? You're a pretty confident guy. Do Do you feel confident? >> I feel pretty confident. I'm always
going to want an attorney to review what I did. >> Been in the room for 6 hours is another story. >> It might be different this time next year based on what I can see what's going to happen with your budget. It's going to be a nuclear bomb that goes off next year in this building.
There's no way around it. >> Been saying it since January, right? There's >> no way out of this. >> We've been saying this for years, >> right? >> So then you know that >> we know, but no one's listened to us. We're, you know, we've been put on the back burner. We've been told that they
really don't care what we think. >> Yeah. I think the current select board >> tone is that they have heard my message about it and they recognize that next year. That's why they're one-year agreements. >> The union.
>> Okay. So, the union agreements are just for one year, right? Correct. >> Well, that's a >> and it's and it's only 2%. >> Well, that's a start, >> right? But it takes us to where we are, which could be questions we might get to. So I want to go back to Karen being
confident with you said you are confident that you can negotiate but you want attorney review. You don't need attorney in the room holding your hand. That's my >> I don't I also don't make that call. The select board does if they want an attorney there. There has to be an attorney there.
>> I can see where you'd have at the end after you talk. I can see you that you'd like to review. >> But my goodness I don't know. >> Not $2,100 to sit there. No. No, no, no, no, no, no. >> You already know you're going to be here next year negotiating.
>> Negotiating with me. >> They're negotiating with you now. Okay. >> You got the job though. >> Now, now you're negotiating. >> Accepted it yet. >> He knows what's in the budget. And you
may feel a lot different after tonight. I mean, >> well, I don't you have an office. No. We all know what town you live in now. >> Yeah. Nowhere to find you. >> No, but I think that's very good information that he gave. We did not
know this before. I think $2,100 is absolutely outrageous. I'm sorry if we have a TA that's capable. I get it also wasn't capable. >> This is also in that sheet there in the subsequent slides is a breakdown of >> what we've spent money on
>> legal legally. >> You know, you >> Oh, you're going to do the slide thing. It's Yeah. Well, it's in your >> Oh, good. I knew the legal one was going to be on a magnifying glass. >> I mean, with my glasses on, I still couldn't read it. >> You want to read it again?
>> Do you want me to go and enlarge it? >> No, I will read it when I have it down. >> I think I will at that time. >> These are the expenses. >> It doesn't necessarily say what what we budgeted for it. Last year you budgeted
$82,500 for legal assistance. >> Okay. That $8,000 >> $82,500. >> And what did it become? >> 46 95. >> Let's see. >> I only printed a few of these.
>> I was looking at Look at these slides. Well, we brought it in. >> But you got to read the you got to read what's in the power. That's the whole point. >> Yeah. >> So, so we need to go on through the finished going through the the >> when you bring it back the intent to
listen to the PowerPoint presence. >> Okay. Some people learn >> some people don't listen. I listen. >> You got to go read. >> All right. So, >> can you bring it back one film per page?
>> Come on. >> We're also out of paper. >> Yeah, we're paying for this. >> And this is the color >> black and white slides there. That would have been
>> remade personal when you when you take it from a half a penny group. Let's just keep this. >> No, but >> so number four >> number four is a town clerk. >> They're not going to get
>> Yes. So he has an overage on his operations staff currently. I suspect that might be some movement within the budget for election work is my suspicion. Um because you'll see on the next line operations um staff and expenses. I think there was a there's a
an article fund that was allocated a town meeting to cover some of those election expenses. >> So Harrison's really resourceful at this stuff. He's good at this stuff. So I imagine he's going to shift some of those expenses, but I wanted it to reflect what it was today. >> That number 1,900 or
>> Yes. >> Okay. >> Yeah. >> And then the does he get is his the 69221 also? So that would be for the operation staff. So that's for the assistant town clerk, >> right? >> And he's probably done work for the elections. So again, that'll be
something that likely gets shifted along the way. >> Okay. >> And then the board of health $108. >> Yeah, Board of Health has had some overtime due to the >> um and busy time of year. And then they've gone over in a few of the supply
lines. Again, those are things that um with year end, she may shift some to the revolving fund, especially for like the landfill stickers. Some of those hours might get absorbed there, but again, wanted to reflect what it was today. So, um those department heads can make those changes as they need to. So, >> okay.
>> Same for recreation department. Um likely we're evolving from transfer for additional wages for recreation efforts going on in town. Um interest the last one interest on issuance costs is something the treasur collector's office
will work on with the town account to make sure we accounted and uh budgeted that correctly that side of things. So >> um I can keep going. So again, >> the the subsequent slide, slide three
here is really about legal expenses >> and sort of what they came to be. >> Um, you know, and it it's hard to predict exactly how a department's going to spend and what things are going to cost the town along the way. You know, many of our departments we, you know,
may go over a little bit on supplies. You may go over because there's an investigation going on in the town. um there's different things that will cause expenses to increase or be above and beyond or be less than um in some cases. So um you know we're we're going to
start sort of sharing a story about legal expenses because it's one of the largest consump consumers of our budget and sort of tell a story to help people understand what things are costing the town. And when um you ask for a record
and if you don't get it and then the record requesttor feels as though they they weren't satisfied with the information, you know, that ends up going to potentially an attorney and sometimes that attorney has caused. Um you know, when you have a union disagreement about a, you know, a
grievance or a legal matter within your police department, you need an attorney to review that legal disagreement. Um, you know, there's things that come up. You know, even with the most seasoned town administrator, um, you know, other friends of mine who are much more
seasoned than I am, will ask a town a town attorney to review >> because there's legal implications and it can be really expensive for a town to be wrong um, in some of these cases. So, >> so you're saying records requests that
are rejected by the requesttor? >> If you look at the PowerPoint, it's ret. Further down. >> You have it in front of you. >> After the top legal expense, there's the bottom legal expense. >> This one. >> Yes. >> Yep. Second. Second.
>> Oh, I see. 48,35. >> Um, so this, you know, these are just, you know, again, dated as of 6 30 25 to June 15. a breakdown of what we spent in legal fees that made us go over the
budget. >> Correct. >> Yeah. >> So even >> But you didn't break it down per thing, right? You just gave it a big number. >> Yeah. We in some cases you can't break it out specifically because of fiduciary responsibility and confidentiality. Like
you can't you can highlight into buckets. You can't say it was, you know, we're um negotiating with Kieran because we don't like the color of the shirt he wears every day. >> You can't. >> Yeah, I'm not being that picky. >> But that's the way like the invoices work from legal like the invoices may
have confidential information on them that it's client privilege that we can't publicize. So, we have to put it into buckets to have, you know, people see it that way. So, >> but but okay. So, we don't need to see them. Couldn't we have like 20% was
selective board, 4% was found administrator, but you see where the areas are. >> You know what I mean? Because if if somebody is only like 1% and somebody else is like 80%. >> That's what we need to see.
>> Yeah. I don't know if town I do. Yeah. I don't know if town council has the ability to segment the buckets that way again because it comes down to you know I can I can say that we've done some pretty intense investigations in my 6
months here. They were you know pretty heavy um in time. >> Okay. So you're saying he's he gives you >> this saying these are the general government costs that I spend. >> Yeah. And this is how other towns do it. They go by general government labor council litigation you know things of
that nature. Okay. >> [ __ ] >> So, it's not you that that >> aggregated these numbers. It's him and he just gives you here's the aggregated number. >> Right. >> Yeah. And they do this for all all their towns. >> Right. Right. Okay. >> Pretty common.
>> Like to know like open meeting law questions. >> Yeah. But that's going to cost you more money because he's going to have to spend this $2,100 an hour to to to break that out. >> No, what I want to say is open meeting law. How many can it possibly be that they're not doing the same question
over? >> I mean, there's a lot of we get a lot of obscure requests that, >> you know, I I can think of you had a discussion last night on a land use matter of planning, >> right, >> that will end up in front of the attorney based on the deed requirements
for the town. >> And it's the way our charter is written requires that it's reviewed by town council. I don't know why the charter was written like this. >> It should it should be the it should be the seller that provides the deed that's
of record. Not that and it shouldn't require the town >> say 100%. >> But we're reviewing the question. >> Yeah. We're reviewing a developer's work for them for free. >> What you're doing is work for free, >> right? I'm like, why are we doing it? And they're like, that's the way the charter is written. >> Totally get it in the charter. I don't
get it by the charter. It's in the planning bylaws for deed acceptance. >> Oh, bylaw. So, the bylaw can be changed. >> Correct. >> Yeah. Easier than charter. Yeah. >> Correct. >> Yeah. >> But in some cases, the town takes the onus of responsibility and we spend our
tax dollars on legal to review it >> for the resident >> or for the developer. >> Yeah. >> The real the real win. >> Yeah. For them. >> Well, maybe we need to start reviewing the bylaws. We tried that. >> Yeah.
I think we're going to raise the fees for the developers. >> I like that. I like that idea. >> That's might be an easier one to do. >> Yeah, I know. Like fees like a year or two ago that went through in
>> that was for one. We had to review that de. >> Yes. >> So, labor council, that's your $2,100 a day person, right? Like you pay an electrician to come to your house, you pay them when they leave >> their house. >> Yeah.
>> The lawyer that day. They don't send a bill. >> No. So like when >> I'm using analog >> the travel time. >> Yeah. Electricians charge you the same thing. When they leave their house, they're you're on the clock with them. They get to your house. >> Call charge an hour over >> and they haven't even done anything yet.
>> Yeah. >> Yeah. But they did leave their house. >> They did leave their house. That's right. They >> I'm sorry. I've been in that position. I have to go from here all the way to the other side of town or two towns away. And what am I doing this for? Nothing. >> In those days, I only charge for my
time. >> Yeah. >> Because fuel was not terribly expensive. It was just an accessory cost that was covered by the time in the first place. >> Um but none today it would be time plus fuel. >> Okay. Moving on to third third
appointment. I have a fifth a fifth um slide for legal 27 um what to expect you know we're anticipating more general government uh contracts um labor union and you know again labor is going to be because we this whiteboard will ask me
to be some of their negotiating tools I guess for the unions and then um with the upcoming financial situation the town's in there will be some necessity that because we let go of or we didn't fund human resources either. So, I'm going to
do some of that. Some of that whoever your town administrator is will need some ability. >> Thought you were accepted. >> Accepted, but they got to come up with a >> negotiate and sign a contract. >> Yeah. Um >> negotiate. >> It's been like 3 months, right?
>> No, no, they just meeting. Um, >> yeah. >> So, again, without >> without human resources, um, >> they're expecting the town administrator, I'll use myself as example, to do it. I'm going to bump some questions off the
labor attorney because human resources obviously is a really delicate matter. >> And when you're potentially looking at jobs and benefits and things like that, you do want to check those questions with a labor attorney. But >> that's understandable. >> Yeah. So, >> that's understandable.
So that's labor council all union negotiations and agreements HR personnel managers personal service contracts and non union negotiations >> in next year's budget for it's 135 so it's actually built in some of the coverage based on what town meeting
approved. Um so you have 135,000 so you're $10,000 less than what the current expense is. Um so we've almost covered ourselves. So, we just going to have to not use him as much. >> But I I think that was the thing. Didn't
they change from a monthly billing rate to the hourly in this in >> So, there was a change in in their billing. >> Yeah. They're going to continue that. So, >> yeah. So, they're going to Why weren't they? I mean, >> yeah, they're actually doing better on that front.
>> We are by doing the hourly side rather than >> monthly. Monthly. Yeah. >> Monthly plus. >> Okay. litigation 17,820. >> Mhm. >> What about the lawsuit that we have for a million dollars? Where is that set? >> There hasn't been much action on that. >> Where do you think it's going to go
away? >> Nothing goes away in life. So, um, >> so what happens if that's settled for a million dollars? What happens to us? >> Well, again, do we have a insurance
policy that covers any of it? Because it was a No illegal activity. Good ridding is not allowed. >> There you go. Autopilot. >> No, I
been sleeping. >> Well, wake up. >> Even bullseye. >> So, RFS, you only have 12,560 because that's all they've spent to date. >> Correct. Right. >> Still in the beginning stages.
>> And Okay. Like he said, they haven't done anything because I checked the dockets. The dockets's clean. They haven't done They literally haven't done anything. >> But they will, >> right? >> Oh jeez. I thought that went away. I thought that was dismissed. >> It has not gone away.
>> Oh, I thought it was. >> I thought it was dismissed. >> I thought it was too procedures. Well, I >> the town cannot comment on pending litigation, >> right? The trial docu
and that's why it's always executive session. That's something you discuss in executive session. You don't discuss it in meeting >> because you don't want the other party to know what you're discussing, right? However, the select board in consultation with town council has
agreed to make certain documents available for transfer andformational purposes when disclosure is determined to be unlikely to affect pending litigation, but it may benefit residents. I have no idea what that means.
>> Essentially, they're going to share some things that they can legally and not share the things they can't. And I think like yourselves, many people wonder how we spent so much money on council. What can you tell us? So, um, like earlier today, we got all the town
administrator reports on the website. And then I think we're going to, my goal is to hopefully hopefully create some type of table so you can see where your tax dollars have gone for labor counseling. I think I liked it enough. >> I think that's a great idea. Yeah, it may take me a little bit of time to get
it going, but that's sort of a >> let's tell people >> where your, you know, $5,000 a year in property taxes are going. >> So, >> that's a pretty cheap property. >> I think the average bill is
that low. I'm thinking, you know, maybe 20 years ago. Not enough. It's kind of like I mean I'm on a ranch and that's about what I am and I think I'm on the low end >> and um >> I think I think it's higher than that.
>> What it is kind of like the average bill may be impacted by land only. >> Yeah. Last I looked I was below five the member require >> All right. So I have a question about
the legal fees general government. >> Yeah. >> So I what I know to to be true. Okay. >> We had two issues. I'm just bringing this out as examples of cuz my feeling is that there's frivolous fees in here.
Not on the part of the lawyer on the part of the town. Okay. And here's the two I want to talk about. Number one is a reading room. There is no reason on this good earth that anybody had to talk to a lawyer about the reading room situation because the town voted for the
for us to keep the room and they were going to keep there were we had already in place a committee. And then there was all this frivolous talk about how we're going to do this because nobody knew what to do. >> They had to go to the lawyer. So they wanted to do ad hoc. That was like six
months ago. Now finally, maybe they'll appoint it. I don't know. But I don't think they had to have a legal opinion on that. I I think if they would knew what they were doing, they would have been able to figure it out from their expertise and not >> they had to have a legal opinion for how the will is defined
because no one can figure out how the will is actually supposed to act. And you have to go to court in probate to understand the different nuances and whether the money actually supposed to go back to the family. if he doesn't say a word about that >> and that's why you need an attorney to go and sort >> but that but that's the horse before
that's the card before the horse >> there's no point of the committee if there's no money >> the money exist all right I don't want to get into that but the money exists already in the account for the maintenance of that building >> and no one could figure out in specificity that it can be used for
maintenance it's >> what it says but how is it allocated like what type of maintenance So does that mean that includes exition? >> Exactly. Frivolous that if it's against the family's wishes for
what the building was for like that's I don't know the answer to those questions. >> It's been going on since 19 what? Well >> yeah something sense and all of a sudden in 2026 is it hard stock and nobody knows what they're doing >> cuz it's never been spent either. Why is that?
>> Well I don't believe that for a minute. 10 grand in in 1938 is only 27,000 now. >> Right. I'll go back. We we updated the electrical in there and it was done with facilities. >> They have to have bills. They have to
have invoices somewhere. >> I think it would been covered by the facilities budget. >> Not in recent years maybe, but >> Right. >> But over the years it must have been because you wouldn't only have 27,000 after 100 years. No. So
>> hopefully not. >> No, I wouldn't think. I mean, if we put it into some kind of CD or something bank account, >> but it was being I think legal questions in there. I I don't I don't think that
rises to the occasion of legal counter than I can. >> Yeah, I do too. But but but then but there's there was another one and now of course I forgot >> the election. >> Oh yeah the election town votes to have an election to put a five board member
in they going to talk to the lawyers about that. Why can't I just set a date? What was all that >> that conversation? All I know is the select board asked to talk to town council about the timing of
it and the how the vote was interpreted. >> Oh interpreted by 100% of the people >> the vote was to increase it. Part of it was the timing of the election when is is there a requirement? >> I thought that was written into the
proposal. >> It had to be before October of had to be before the fall. Right. I thought next year. >> Yeah, I thought it was at the next town election. Those extra two positions would be added. >> No, vacancy. It has to go within n 90
days unless there's >> an annual election within 100 days. I can stretch to 100 days, >> right? >> The town clerk needs 64 days >> for vacancies, right? But I thought I thought the proposal to add the two positions was to elect the new positions
at the next town. >> Yeah. No, >> at the next town town election >> and if that was it, then it's next April. So that's why the interpretation needed needed clarity about when exactly the >> okay >> the election needed to be called. >> What was what was the determination on
that? Has it been made? >> October 6. Yeah, >> October 6. election is >> papers are available I think in >> soon. Um the the blank papers are available later in July.
>> Um >> July there's there's an earlier one you can get blanks that are finalized. There's going to be printed papers that are available later. >> You're going to have to call town council and figure it out. >> Um Gary's going to run.
>> Yeah, it was it was >> Who wouldn't want me to run? It's posted on the um >> website for availability. >> All right. So,
>> we don't know. We have >> So, this is for the reserve there. So, they want us to give them how much? >> $146,000. >> Yeah. That's the overages spent. >> Yeah. >> You only have 40,000 in your income reserve.
>> Yeah. Oh. Oh, >> so that would be what the ask would be for. >> Oh, so the other people wouldn't get anything, right? >> That's right. >> Well, if you look at my last slide, it'll the real summary of where we have surpluses. It's in the handout right
there. >> You're not putting it on this machine. You're making a >> I know that screen's small, so I find that screen to be useless and offensive. So, >> got it right. But this is a little bit better.
>> Oh, definitely. This is better than that screen. >> Okay. So, the summary document of budgets and surplus. What's that? >> So, it's these are larger budgets. So, like yours is at the top. The largest surplus budget right now is FINCO. It's you haven't spent any money,
>> right? Yeah. >> So, how much? >> You have $40,000. Accounting has 16,850. Um, I would suggest that the select board use that to offset most of their deficit. Um, treasurer collector's
office has about $6,300. >> Um, land use has about uh just slightly under 80 $8,700. Um, communication center, um, this may change, but currently they're at about
70 around $7,100. M >> um highway has 24,667, but they're going to have some large expenses that were just on the most recent warrant. So, that number is going to come down to probably about 10k unspent in their budget.
>> Um landfill engineering, doesn't it make sense to me? They're at 20, let's say 20,000 for easy mana. >> I don't think that's right. >> So, that's the Weston and Samson group that has to do the monitoring for the landfill. >> And it's a contract we signed. we've
spent five and changing 5K out of that, but I'm like, what about the rest of the 20? >> Right. >> So, I have a question I got to ask Board of Health in terms of um have they been paid >> or or have they not submitted an invoice? Right. Exactly. Yeah. It's kind of like it's one of those that was that was awful. I did
>> there were a couple of other >> Yeah. Towns and Housing Authority um has about you know $6,900 or so. I would say, you know, in the in in the event that those issuance costs have to be offset, I'd probably cover most of those with that
>> um because they have some professional services that weren't um spent there. >> Um so this is basically you have some other small budgets where it's you know $250 in supplies that you haven't spent >> or you know um you know other department heads are still like police and fire.
Your public safety groups are still working out the you know the significant overtime for police you know because they're short officers. they had to go to what's called the pitman clause. So they they lost officers that means they have to pay more in overtime but their wages are less if that makes sense. So
they didn't spend as much in the regular flat line that you see an officer just keeping cruis you know but the OT line went up because they had the officers working 12-hour shifts. Um, same with fire. You know, we had a Friday um a few weeks back for fire where all three
ambulances were moving and we had a metaflight landing over here um just for some incidents you issues here in town. Um so there, you know, the fire chief and his crew are working to organize, you know, the year end transfers and what they'll look like. I'll have that more cleanly prepared for you um for uh
June 30. You know, I think on police, I'm not sure how much they're going to have left over. Fires ballparking around 8,500 to 10K left. That's after moving money around within their budget segment, which is what a department head should do. Um to, you know, make sure that they're not negative and they're
not um sort of like the select board is for uh for legal over their head. Um so this is why we have department heads, especially in the public safety sector, um you manage their costs correctly. So, um I I I will ask some of the some of the lines in in fire are unpaid like a
captain line. We are we short staff that they're going to be hiring. >> So, they're not looking to hire or make any changes as of my last conversation with the fire chief, but they are going to move buckets around to cover the OT line was a significant one, >> right? Yeah. >> Yeah, I I definitely see that. But it
looked like there were positions that were unpaid all the years. Um, so they just weren't I think there weren't filled roles sort of like to have the equipment operated for highway where >> it was there then it went away now it's back you know um you know as far as I know there will be no changes to
>> you know fires current structure um there'll just be budgets that you know numbers that move within the budget so >> same same with police is going to see the same thing happen because of their >> we did approve the police for hiring a position has that moved forward or they
>> so it takes >> I know it takes a while. >> It takes a while. They they have one candidate who I think um Chief Sartell said is likely to join is either starting the academy or will be starting the academy soon, but it's still going to be a handful of months before they're truly, you know, in a cruiser by
themselves. >> Um so that's why that OT number is so right. Right. >> Such a high number >> cuz he had what after we approved them to hire somebody then >> was it one or two other people quit? But yeah, two other people >> and it Yeah, I still see two positions
posted on the website. >> Yeah. So, one's, you know, for it's it's tough to keep police officers. Um, you know, that is a union negotiation that I will have labor counsel with me at. Um, because you want to get it right with police and you, you know, we
they're a tough group. Um, so you want to have labor counsel with you to help you understand all the implications because they come and they say, "Here are all our cards." and you got to pick your horse and try to ride it with them. Um, and you want to make sure you do it right and you protect the town. Um,
you know, financially we we have a little bit of bandwidth in our budget. Um, with that 109,000 salary reserve and you know, like without passing the override, we've got to decide as a town, you know, do we value public safety over
the role of admins or the role of keeping the library open six days a week? We're going to have to ask those questions of groups like yours. >> I also think that we should be looking for public safety to make sure that they're within line. I mean, they just can't have everything they want. >> That's true. So, >> I mean, that's that that's a big problem in this town.
>> Yeah. You're going to find um that again this time next year, public safety will have had to advocate for themselves quite strongly. That's what's coming to to defend their needs against the employees. >> The fire chief said that if they didn't get his override that the people wouldn't get the service that they were
used to. He said it right at at the meeting. >> Yeah. >> So that's kind of a scary thought that's going to be retaliated against if you don't give him what he wants. >> Who said that? The fire chief or the >> the fire chief. >> Yeah. This past meeting. >> No.
>> I wasn't that you weren't. Um >> yeah. I mean I >> Yeah. >> I wish that wasn't the case, but um I also think I'd be uh very alarmed in the event that
someone got hit by a pedestrian or a pedest pedestrian got hit out here and we couldn't help them out. >> That's where my head goes is like there's a burning building like I want to make sure we get our residents out >> and location and there's a cash. Wow. We
burn gone down this road. >> Yeah. >> So yeah. So now you're saying 146,000 and we have without that landfill information we have around 96. Um, so you're currently
looking at about, if you look at the second slide on the first page, um, >> okay, slide, >> the bottom yellow highlight that says total deficit is about, it's currently at just a smidge under 72,000.
If you add in the 10,000 of likely incoming >> from highway, >> no, the likely incoming legal costs that aren't accounted for. >> Oh, >> yeah. They were around we're we have a def deficit of about $82,000 >> and then $7500 for payroll.
>> Yeah. >> So 90,000 >> ish. Yeah. We have that we have the payroll covered in the budget. >> But what about these these >> Well, that's your surplus right there. So you guys you're going to be asked to vote to approve that next week.
>> So you have your total deficit. Let's say it's 82k. The And then you have, you know, some extra payroll costs, but those are built into the budget. These are the things I know we're short on. >> Okay. And I was looking some of the
payroll lines were already >> if >> But we're not doing it. We're not doing it per item here. >> No, this is not item. >> This is like the big the forms. Yeah. This is this is a big This is the big picture.
>> It's kind of like now And again, the reserve fund is supposed to be for unplanned, unbudgeted items. >> Yeah. But emergency, you told us originally an emergency when people have been willy-nilly, recklessly spending money.
>> I don't think that's an emergency. >> No, we have this um thing about every month we we look to see what percentage they spend of their budget. >> Yeah, we didn't do that. >> We looked at it >> through Yeah. with December.
>> But isn't that the department person who's ahead of that? Isn't that their job? >> Yes, that's their job every month coming for somebody and saying, "By the way, I've overspent by >> and this is what this is my plan to fill out."
>> And you'll have like a form from COA. They had one where they they were short $113 for a supply line. So they said, "Can we use part of our professional services that we did in FN and increase the budget there?" And the answer is yes. >> Yes. Exactly. >> And like that. So you'll have all those
forms. Um >> so there's going to be a lot. >> What it's worth, that's not the intent of the budget. The intent of the budget is functional segments can move money within them without a form. That's the way you approved the budget in fiscal year 2026.
>> That's true. We did. >> Correct. You put that in. Yes. I remember this. >> Yeah. Yeah. >> So, it's functional segments is how you approve the budget. So, >> Alise has done a fantastic job managing her numbers and she did the form. She doesn't actually have to present it to you. She just >> she do presents it
>> due diligence. Yeah. >> But she does such a good job. >> She's fantastic. Yeah. Does a wonderful job. So, >> just because um I know this is on the police budget, but just it just says stipen longevity.
>> Mhm. and the budget was8750 but they spent $99.84. So if they already have a stipen doesn't they bill with the I mean how do they go over that? >> Yep. So you could could have been they
missed somebody on longevity. That's not uncommon, right? >> Okay. >> Or or several triggered and jump, you know, >> that whole point of what I thought we were supposed to be doing is watching that kind of stuff just like you pointed
out right now, asking the question and getting the answer, >> but not 11th hour. It's also occurred to staff in town that you actually have to submit your longevity and we've had a number of departments that were never told they had to do that
>> and from the union side which was alarming to me when I finally found that out during negotiation. We don't have processes those kind of processes in place to >> now we will because anybody who's been working here and it's you know they hit their 5y year longevity they're just
going to get it like I to me it's it's cruel and unusual to say to your staff you've been here for 5 years and we're not going to tell you that you should put in for your longevity. You earned that. Like I know >> well it's pretty >> I hate to put it this way. It's pretty
stupid on the employees part not to put in for it because >> you'd be shocked by how many who did >> I always did, let me tell you. >> But not everybody did. >> Maybe somebody not knowing. >> I think the department head should also
say, "Hey, >> the longevity is coming up. >> Some of them are departments of >> Yes. I do get it. >> But I'm with you because you know just give it automatically what it's >> so like that's part of the >> what we negotiated was you're just going
to get it in your sec your first full pay cycle of July. You're going to get your longevity. >> You shouldn't it's on date. >> It's on your anniversary date. >> That was renegotiated. >> Oh, that's not right. >> See these are the things. That's not
right. Because if that if their longevity date is December, they get it in July and they leave in October, what happens? They have to pay it back. >> No, they leave. >> That's not right. That's wasted money. >> But you realize we're at the bottom of
the wage scale for all our jobs. And we have to have some >> compassion here on Sorry. >> No, I agree with you. >> I I thought it was where I read it, it was anniversary date. That's what it was
before. If they just changed it, it's kind of like >> that's what it is in the policies and procedures. >> So they So they have to change the policy and procedure manual along with the contract. >> It's it's kind of >> if it's worth anything to you, they
wanted the longevity to be higher. So we negotiated it down to the >> first pay first full payroll of July. >> I I I never heard of it not being on your anniversary date. I I never heard I >> I never heard of someone not knowing they should take it either.
But welcome to the welcome to the show. Like wow, >> very good point. >> Well, maybe maybe they don't need to be watched out. Maybe they don't >> independently what they don't need.
>> Oh yeah. to their boss and >> you know that becomes like a real >> it feels how do you feel about the people that are working any but if you're a department of one I don't know what to say
>> but is that department of one a department head or or just somebody >> be a department head >> you're not department head in certain departments that don't have department heads that are just >> like planning board that doesn't really a department head.
>> That's the land use coordinator and then it defaults to the TA. >> I thought it it's not somebody from planning board. >> Everyone reports to the TA. >> I will not. >> Yeah. >> No, we we can't do that.
>> All right. >> All right. So, >> what are we going to >> What are we doing >> now? You say they're all going to be in >> I don't think we're doing I don't think we're doing anything with this. No, this is this is your information, right? you'll get the big the big chunks that need to be >> moved around. You can debate the purpose
of the fincom reserve and how you want that to go. Up to you guys and so be it. >> So, are you saying because we voted by segment that if the town clerk is short $500,
it can come from the treasurers? >> Functional segment. No, but there's still going to have there still needs to be a form that indicates what account is it coming from and which one is it going to >> one person has told me no has told me yes
>> legal days >> no it's actually two different town managers >> yeah it's kind of like no if you're moving if you're moving account you there needs to be traceability for the accountant to have a transaction to do
>> there is and That's why we number one they >> and what I asked the accountant to do for me this afternoon was give me your recommended transfers and the budgets it's coming from. So I'll probably share that with you guys >> because then it's the accountant saying oh use this one to cover that one because it lines up. Use this one.
>> Yeah. Where are the transfers? >> Yeah. I mean I used to have the conversation with um Katie or Yeah. >> or whatever. >> Yeah. >> If I was questioning you know where should I take this from? >> Right. >> But it was within my budget. >> Oh I see. Right. So they they started
there with within the budgets but there were still transfers and there needed to be the record coming from somebody to say move this money. Now that becomes the budget planning items. >> Are we budgeting on what we had at the beginning or at the end
>> because we're moving money. >> Yeah. >> And so that's what the actual budget was not the stuff we allocated in the beginning. So if you're planning a budget, I would suggest we take it from the end BBA that says this is the money
that was in the account at the end of the year or or there needs to be a report of how much did we move in in >> your department. Yeah. because don't you >> just starting if if you start FY28's
budget from where FY27 starts not where it ends >> you're out all could be all out of whack again not that we're going to >> half of it is the legal fees >> the other stuff is then the then if you take 40k a quarter of that is the Nelson Nelson gift
>> the Nelson gift >> and like I'm not Nelson could watch I'm throwing him under the bus like you made a promise that you couldn't fulfill their jacket Yeah. >> You know, and then >> that 9,000 each. >> Yeah. And then the issuance, the interest on issuance cost, I'm pretty confident goes away with the treasure
collector cuz she's very sharp. >> She'll know like, oh, this was actually covered here. We're good there. >> And then I think we're down to $30ish,000 or then you're down to 20-ish,000 because again 80 cut in half because of the 40 legal. >> Then 10K for facilities painting.
>> Mhm. Then it's 99 9,000 for the interest on insurance costs. You're down to $21,000. >> But >> on a $28 million budget that we've got to move it on. >> Not bad. >> So what are you going to >> Right. Percentage wise it's
>> percentage wise it's negligible I guess. But what about thisund this this landfill engineering business? >> So we have a line for it. It's just a m like we have like I'm I'm with Don like Yeah. Did we Did we not invoice them correctly? Did they not Did they not
invoice >> the bottom of that before we vote on this? Right. I mean, that's No, no, >> that's number seven on page three, right? The bottom box >> on on that board of health line. I call it board of health, but it is the landfill engineering. We we have been
dropping it because there's less and less testing that has to. But >> it was budgeted this year for 19,000 and they've only used like 500 or 5,000. So, it's kind of like Yeah, because every year it goes down because of the testing is less and less,
right? But as for years, >> but it just becomes that we're missing an invoice or two. >> It could go down 10,000. It depends on what D says they need to test for, >> right? And >> we got to find out about that. >> Well, we're going to go back to the invoice and board of health and say, did
you miss cutting them a check? You've got until June 30th or July 15th if you encumber it to get a check out to whomever the engineer is the monitors. I think >> yeah I remember seeing Weston Samson's name I was shocked they're pretty diligent about getting paid
>> you know they don't miss a lot of bills so >> unless unless it was taken out of the wrong account >> and that has happened before. Yeah, we we've we've been cleaning up some like you'll see on the board of assessors line right now like I think um accidentally the longevity was paid out of the wage line and the accountant was
going to review that. Her and I chatted last week we got to move that around. I've done it before. >> A lot of it is cut and >> paste. I've done it before and I'm go >> but I always check the BVA when I was in my office and I have a spreadsheet and
if it didn't match it was like okay can you give me this cuz I wanted it. >> Mhm. >> Right. and and there's been a lot of they especially the copy and paste when they've been doing the forms in the past they'll copy one and save it as a line and then forget to change the account
number and so they're they're trying to take money from the same account number so >> I have a question >> so Housing Authority has $6,900 >> right
in Yeah, mostly professional services that's available to put towards the one forest. >> So if we where does the free cash is there any free cash coming in? >> No, the free >> you looking at this budget there'll be
very little free cash fall. >> But the free cash that we had is was pretty well used up. >> Yeah. >> Kind of like most of it. And I think if I looked at the snow and ice line, it was a little higher than what we >> Yeah, they had a last minute like $1,800 charge come in for a piece of equipment.
>> Um I just haven't gotten around to it. So we we $312,000 for so nice. I think they're like 315ish or something. >> 315ish. >> Yeah. Um >> so but they have some bandwidth in their budget that they may be able to cover it within their own, >> you know, repair equipment >> transfer,
>> right? So, >> so we didn't find out about the land use. >> Yeah. But, you know, it's it it's, you know, it's it's a lot of money, but in the when you get down to around 20-ish,000 on last year's fiscal
26 was 28 million or 27 million >> and it's not bad. >> Your your number is is even lower. Right. Right now, I thought this this may be the 13th. >> Was I a question? what we're going to do with our reserve money.
>> The the question is do we take the reserve money and try to pay some of these bills >> and if we don't the money goes into free cash is that >> it waits to be certified as free cash. So, so next January it it does, but then
we have to find more money in here and probably probably do about 10 or 15 transfers from accounts into this account to replace the 40,000. Right now, there was 554,000 um unexpended, but that doesn't take
into account the incumbent bills and 39,000 is going to go for it's 54,000. 54,000 say for draws is going to come down off the list. So it's kind of like this number is going to come down pretty quick with all the bills and everything
that we're going to um have coming in in June. Um so >> what number is going to go down? >> The the bottom bottom line on on the BBA that we're >> 146,000. No, at no it's kind of like so so it's a little higher than yours
because you you have you at today's >> if today's is 195. >> Okay, >> that's and you figure about >> 7500 in wages and then um again several departments
have things that are just not on they're they'll be invoiced at the end of this week. >> Right. So yeah, it it's kind of like the the invoices that are going to come in. We know Shaw doesn't come in after >> and that 192 includes the 40,000 in the
finance reserve. Right. >> Right. So So that's that's our piece and that's as we go into next year. This is a big one. If we needed 319 for Snow and Ice again next year, >> free cash isn't going to do it. It's
kind of like that's that's where scraping and looking at >> all the budgets and saving money everywhere you can >> is going to be necessary. It's kind of like >> um >> Yeah, you maybe 50,000 in free cash for next year. >> How much did we take for free cash?
>> Last year we >> 558. >> Yeah. So we had 558 last year. We're talking 50. So there's 500,000 that we used for things this year. >> That would be going to happen next year. You'll be honoring your 2017 policy not to use onetime funds to balance the budget
>> because there are not many >> should we budget we the finance committee for our um reserve for this year is it 40 didn't we drop it >> it was dropped to 385 >> to 35 >> 385 it was >> 385
>> for the upcoming >> for the for 27 it's going to be >> 385 >> 385 it was 35 five in some of the interim versions of the budget. Final budget went up. >> Yeah.
>> It because we really thought 40 was as low as we wanted to see it go. >> So this this is the only issue that we have to discuss, right? Is what we're going to do with our reserve money. Is that what you're asking us? Could >> No, we have to approve that. >> We have to approve all of the other transfers. >> Now is that um
>> ones that are out out of department, >> right? One to one. >> What do you mean out of department? So like legal >> is going to be covered by in the event that you don't want to cover it income collectively then I would say all right >> I'm going to use part of the land use budget the housing authority budget and
or the highway to cover that 40k >> highway >> um your yours you figure that out we don't right >> that yeah I mean it's you have to approve it but >> we have to start They don't really care whether we approve.
>> We'll see. >> I don't think we do. And with two weeks left in the budget season, I don't think somebody's going to come in with a with a request for the reserve fund. Um, so >> but it's here. Ask them for it.
>> No, no, it's somebody else. I don't think it it's kind of like >> Oh, you mean another department? >> Another department. >> Well, knock on wood. You know, if a tree fell on the building tonight, then I would say the, "Hey guys, have another FinCon meeting. We're going to need to repair the roof." That's what we should use the 40,
>> right? I see what you're saying. >> You know, or like, oh, you know, a pipe burst and the town hall flooded. Hey guys, your time to shine. You're up. >> But as long as that doesn't happen by July 1st, >> my luck something will happen.
>> I was going to say at least it it was wet and not wiped. So how many days we have to roll this dice? >> We we have seven days we have till next >> lot can happen. >> A lot can happen in seven days. >> Yeah. Thank you.
>> I will not be here on June 30th as well. >> Where are you going next time? >> We are going out to Las Vegas. >> May the odds be in your favor. >> And we hope you never >> and Barry Manuel back on stage.
police though. >> Yeah. Probably not. >> I'm like, >> "Okay, we walked out and we went." >> So, I hope you support We're finding a basketball 40K. I would I would suggest
using it on the legal fees or pick your favorite department and I'll just recanter the other way. >> Right. >> But but the 40k doesn't cover the overage on the legal fees either. >> No, it's pretty close. >> I don't like the legal fees being so high. I just really don't.
>> But it at this point we can't >> I get it. I get I get it. But but I guess I should just vote no to recommend. I guess that's my only option. Someday in the fall, I'll make sense of it for you when time has passed and I can >> and things.
>> Oh, interesting. >> Please do. >> We'll be on the record and I'll entertain you. >> That is if he finishes negotiations and signs a contract. >> Are you holding out or are they holding up?
>> It's negotiation. >> He can't talk about that. My word. >> You're trying to have compassion. >> You are. >> It's not only have somebody live that down, am I? >> You won't let me live it down either. So
that's fair. >> All right. >> We got to get this boy on the road though. What? What if you don't like what they're giving you? Then they get moved to somebody else. But that other person took a job somewhere. >> Then it gets posted again. Can we get continuation of government? Is that kind
of administrative or >> interim process? >> Let's move. >> All right. >> So, what are we going to do? Do we What? We don't have to vote on anything, >> right? >> We don't vote. We're not voting on anything right now. >> Um, we we don't need to vote. We can
take we can discuss it a while if because >> we have to change these numbers. We can't change the numbers because >> number change, but they don't go up. >> They're not getting smaller. >> They're not not getting the only thing
that's getting smaller is the unexpended balance. Well, I mean, you may see that like again the town clerk's office is really resourceful in terms they may say, "All right, we're going to shift some of our operations costs because you maybe Jack truly was working on the election so we
can use some of our, you know, warrant you remember the fund and the fund." >> Yeah. >> And ear market against that. You may see the accountant make that recommendation, say, "Hey guys, you're a little bit under done before, >> right?" So, you know, that might be a way you see a cost go down. Same with the interest on an issuance cost. Again,
cross my fingers, I think it's going away. Um, similar to recreation in that $3,600ish dollars, I suspect she's going to use her revolving fund group to offset that costs. Um, >> I'm not understanding why she has higher
cost. >> She he has a committee that can approve that the revolving fund those things. But if I look, if I recall, the revolving fund had $1,000 for >> salary for the department head. >> It does.
>> So if they haven't used that $1,000 that's >> um >> they're still short a few bucks, but maybe there's some other >> there's some other way they can do it. >> How they have a revolving fund? >> They do. >> So is this telling us that the revolving fund does not have enough money to cover the expenses?
>> No, no. This is this is the budget. This is only her salary. it it is only her salary. But in the revolving fund, there is one of the line items that they have is an account that has $1,000 allocated to um the director's salary. So there's
$1,000 of the revolving fund that was allocated um for that. There was an there used to be an >> I can't additional wages anyways. >> Yeah. How how did it get more if she's the only employee? How did it we go?
>> How did it go over it? It it >> people signing the warrant got hours worked. I you know it's kind of like >> it's her >> it's her submitting the warrant her submitting items for the warrant for her payroll gets submitted to select board
for approval for payment and they get then they get posted to the accounting and that's that's the process and that's how we're to the point we are at with that with that. Sorry. Yeah. >> So, she made $3,000 more than what her
salary was. Is that what you're telling me? >> She may have. It may also be some things that weren't appropriated the right way like longevity I think could be an issue within that bucket, too. Um, >> yeah, we need more information on that, >> but you're it's the same question like
board of health revolving fund has a $2,500 >> I understand that and I and I understand, but I just don't understand why the recreation would be complicated. She makes eight. >> But it doesn't matter. Even even with border health, your salary line is your
salary line, right? And when you run out, >> you run out. But if you didn't pay from the other place you were supposed to take from, >> I I get that. >> You filled out the war voucher the wrong way. >> I get No, I get that. But like for board of health, it says wages and supplies
busy time of year. >> Well, it's how it's how it was explained to me. If we've had we had 30 people trying to get stickers a couple days ago here. >> Oh, yeah. >> You know, and that's she's getting slammed down there. Like there's a lot of people >> that come out of the
>> I think I think it's right. >> I think it gets cleaned up on the back end by by Elizabeth the accountant. She'll say, "All right, we're going to move this here." That's why she'll send the sheet. I'll end up sending it to you guys and probably presenting that next time. Say, "This is what the accountant suggested and here's why." >> And then I'll have you go and approve
that. What's the Let's go back to recreation >> revolving fund. I can't believe I'm doing it. Transfers for additional wages for department head. Did you write that or did she tell you? Oh, okay. So, you really don't know exactly what it is.
>> It It's That's my guess. You know, it's department head wages because I know she's over spent on her BBA as of today. So, my question to her is how are you covering it? >> How can I receive? So, do you have your BBA? The most current BBA?
>> This is this is more current than mine. I sent you one that was dated I think the 13th. >> I just don't get it from your salary. >> Give me $3,000. >> And if you and if you look at different things when the pay when the pay starts
the beginning of the year, >> yeah, >> most of the work was in the prior year at the old rate. So the first pay should be a little lower than all the rest of the pays for >> it has three or four days of 26 and then 27 rolls >> and then 27. Yeah. >> Oh, you mean the overlapping
>> the overlapping of when the payroll starts and when the payroll period ends. >> But if her salary is 62 84 >> Yeah. >> and she actually spends 63729.
How do you spend how do you get if you're budgeted your salaries budgeted >> she get a raise and it wasn't accounted for or >> it would be it's based on how the money was allocated. So that's to Don's point is the accountant shifts that at the end
of the year if it was supposed to be found that on Carol >> that page is on 22 page 22 >> I don't give anybody else because they're still struggling.
>> I have no idea what issuance costs are. I don't either word before >> just the fees for processing short-term short-term loans is debt on fees or bank basically bank
ministering banning bi >> b short-term bans interest >> that's why I think it's covered but again I wanted to bring it just because it's on the reporting >> I understand that
>> so the the clerk who going let him do his creative dance. Town was get two lines >> and facilities. >> Yeah, he was over two. But again, >> you understand if he was promised
$10,000 and he never got it. >> No, but his his salary is over too. >> I think I believe he misappropriated. >> Again, same thing. It's kind of like you need to go in and look at the lines that are over. Was it a misappropriation of something else? Longevity, whatever.
Whatever. >> I think going to do that, right? >> It's kind of like So, there's a couple of lines that that have that in there, but >> So, one, how many account work 247? >> You're not a contractor. Um, she's pretty sharp. Um, but she um
>> this is something she's very wellversed in. >> Good. You need to be with us. This is Yeah, this is >> We tried to get ahead of it. They the memo that was attached >> that that >> we sent it out a while ago and no one other than my treasure collector and an
assessor responded >> and then I sent it again this afternoon. I was like, I need to know now. I'm sitting down with Vincome >> and then everyone got excited. >> Why was happy sitting with us? >> I think because I was a little less uh
courteous in my email. It's It's been two weeks and you never replied to me time. >> Oh, I know. You got like not as nice. >> You're two weeks from or seven days from the end of the >> Yeah, you got to like respond. >> You know, I'm pretty cordial until
>> it's not fair. I can't do my job for you for the department heads if you don't provide me with information. >> Okay. So, last but not least, so next week will be you guys can opine and deliberate on, you know, we get lucky, nothing scary happens to the buildings in the next uh
handful of days and then deliberate on how you want to use your clinom reserve. Um, and then I'll have that spreadsheet. I'll try to send it in advance. Um, so from the accountant to help kind of inform everyone, I'll try to put it in a PowerPoint again.
>> Um, and >> okay, and go from there. And even the assessor her her salary is over budget. I don't that's what I don't understand is if you have a salary then how do you make more money than
what your salary is >> what your salary is. >> No. Exactly. It used to be that you just don't work and you don't get paid. >> Right. >> That's my belief. I didn't build the fiscal year 26 budget >> because when I used to >> clean it up now. Well, that's what I
when I manage people and the money ran out. I told >> the >> But that's what we should >> I said either either you put more money in the bucket or that person's done, >> right? >> That's Carol. I think that should be I think that should be a message that they
get. >> I mean, >> I mean, what is this? Mike, I I will tell you the the library is very diligent about how they monitor and work their hours and their payrolls. They they spend a lot of time making sure
that they're not >> beyond beyond beyond. >> But this is just one maybe you're saying >> got paid more than what she was allotted or he or whoever. And again, when when
you come down to filing and reporting wages and taxes and all those things, we we have to make sure it's frank. It's kind of like um and >> yeah, I mean, even the accountant line
looks like wages we paid to an accountant when it's actually >> and so there should be it line should be zero. The accountant line should be zero and all of it should be expensive services, right? >> And that's why you're left with 16 and
change because KD left midstream, right? >> And you have an assistant accountant that you paid 10K, let's say, and there's maybe $800 left for one check for the last few days of the year. >> Yeah. I understand that. >> But the majority of the accountant line is gone. But I don't know because I
would assume we're paying out of that. That's not which gets to >> you know >> like they should either talk work >> right work or okay >> what about asking permission is that like not happen in town
>> just do what you want >> well I mean if you're changing a budget line it's a town meeting to go in and vote a new budget >> it's kind of like that if if you're if yeah it's kind of like
>> was There an error that was missed once you >> going to tell us next week, right? >> There were errors cuz the accountant's going to >> go through this and I go through it tomorrow morning. So >> tomorrow morning and that will you let us know like it >> I'm going to send what she sends me cuz
then I know it's coming from her and she's much better at math than I think what is she what slide level who sends right. >> Yeah. I think it'll be less the number will go down. >> What's owed? Yeah. >> Okay. what's old will be more explained
or does that not matter? >> The explanation may not be there in full definition but it'll be it'll be less money which I think is important. >> Well, that's nice. >> Yeah. >> But I also think we should know what because that gives us information for next year.
>> Yep. That's why one of the things that we've always >> But again, if we're not supposed to be watches, I guess it doesn't. No, we we we are because if if we look at what we did on the budget this year when um Melissa did come in, we asked her about
the $5,000 that was transferred the prior year to pay a bill and she said she she it was submitted by the town administrator, not her, but and she she had a bill for um legal services when
they handled the auction upstairs that wasn't in her original budget. So that's what this invoice was for. >> The town administrator took it upon himself himself without involving the department head and move money in a form and so we we could say where the money
came from and she Yeah, exactly. this and that's why I think what you're doing is a lot better because the department heads are now responsible for their own budget instead of somebody else not >> Well, you're a department head. You should be able to run your own budget. If you can't, it goes back to your
performance evaluation. You realize there's a whole process. >> We use those though. >> Oh, good. >> We have input on that. >> Um, so, >> so yeah, it's kind of like so we do we we have tried to use them in the past as one of our
tools of when we're looking at a budget, are we looking at the beginning budget, the ending budget, that that whole thing, you know? And it's kind of like and when something came in and was swept under the table that >> moving on the table was big and finding
finding lost money was big or losing money was bad. >> Losing losing money was bad, >> right? >> Yeah. >> Did anyone tell you guys that we got $226,000? >> Uh, no. >> For the winter recovery w. >> It's for like a remember chapter 90s for like paving roads and equipment, filling
potholes, guardrails. Yeah, we got because of how crazy this past winter was, we got $226,000 from the state of Massachusetts for continued repairs on roadways, paving, guard rails, potholes,
>> for um Scarsdale is waiting for the budget to be finished and we're likely to have the money by I'm going to ballpark September 1st to be spent by the end of next year. So before June 30 of 27. So that's not in our budget.
>> It's not in not in our budget >> and earmarked for certain earmarked for roadways concrete repair. So like we might we have an I have an idea of fixing the sidewalks or the trying to get into the library. It's like trying to cross like trying to cross a gully
and someone's gonna >> someone's going to trip and fall or blow an ankle and we're going to need fire to go over and help them or police. >> They might not be there. may not be able to, but so we're going to it's we got a quote of work. It's about $9,500 to jackhammer the the big pads right there and then replace those.
>> Um and then, you know, as long as we have a little extra left in that winter wrap money, we're going to redo the ADA walkway so the pads are right so people can get there, you know, accessibly. >> Now, wasn't there an endowment fund that was supposed to be for maintenance on the library? >> That I don't know about. I just sort of
kept my focus point on the >> I don't think it's allowed to be used for maintenance. Yeah, the trustees have some oversight on some of that stuff, but um I just I think it's >> it's sad that we have these gullies that are going to get hurt and I'm like I'm sick and tired of walking over. I'm like >> I don't want the call that someone got
hurt here and they're going to take our finan reserve. >> Here we go. >> That have no problem that I think is an emergency. >> You got elderly people, you've got little kids, >> pregnant women, you know, >> got to plan for them. I got to quote
work for it. So come July one >> for it was like 9700 9600 a lot of money. >> Yeah. >> And it's just for like the two big sort of like gullies. >> A little pain. >> Yeah. >> But that that's huge. >> Is that Did that sink as Is that what
happened there? Something. >> Yeah. Something wasn't right with the base is my guess. Um I'm not wire or something. >> Yeah. Where they didn't let it cure time. >> Yeah. >> Yeah. Yeah. that needs to be looked into. >> Yeah. So, the 226 will be great. We
can't use it for snow and ice. We can't use it for guys plowing, >> per se, which is kind of silly, but you can use it for the repairs after >> potholes, >> potholes, really guard rails, you know, drainage things anywhere. We've had drain issues. Um, like we were awarded a
big grant for the old meeting house road Bixby Culver. >> $150,000 for design work there, which we did many years ago, but never got followed through. Um, I'll follow through with it this time after it gets done. >> We have a living size pool in my burnard anymore. >> That's my goal. It
>> may take me a bit, but I'll keep working on it. Um but we we got the the design, you know, work to be. >> Yeah, there's plenty of roads that need to be extra 10 foot deep. >> Yeah. Does the highway department have a I mean they out paving now?
>> They and they had do they have a a plan of these are the roads they're doing. Brookline Street will be a big one. Um it's either going to be in the next month or two they're going to do almost the entire run of it. Um if they don't get if they don't have the bandwidth, they'll do it this time next year.
>> The sidewalk you >> the sidewalk is a complete streets program that I got for the town. >> Oh, that's great. >> What? I know South Row Road between >> Nowhere and nowhere and Turner needs to needs to be reike road was just done um
just turned out really nicely and we actually were able to add some parking >> um for like school lineup there so people could kind of pull in right there. >> That's what people do. Yeah. Yeah. Right down the road and park. >> Yeah. >> They don't pull over, >> right? >> Eastman Street. Two cars can't get
>> No, you can't get >> by on road. Okay. Coming from New Hampshire up towards North End Road in the school. That's a New Hampshire. And they >> You can't even You can't even drive down
because >> they blocked the whole thing. >> The whole thing, >> right? They're pretty much Yeah. Like it's any school. >> Nobody's on the bus. >> Nobody's on buses. >> But we got to have a seat for them, right? >> I know. And the state really needs to
review that. >> But but nobody's going to demand it. Everybody move on. Any other questions for >> I think this was very complete. Well, >> I'll be and I'm not bragging on this.
Right. >> Right. >> Well, we shouldn't disagree with you. >> You should have done already said >> I didn't say it. >> No, you didn't say it. No, no, no, no, no. You did say it. >> I know better than that.
>> No, but um I understand it. So, everybody else at the table does. >> It'll come with a couple different I'll send what the accountant shares. I'll send you the updated BVA probably tomorrow morning so you guys have it as well. Um, and then I know we have forms for it, but I may I may attach the form
to the what the accountant recommends if it checks and it works. >> Um, so then she'll highlight, you know, this account for this expense and so on and so on. And then um I'll sit with you guys again if you want on the 30th. >> If we can meet at 5,
>> I can >> um I'll see if I can change the You know what? If I know you're not going to make Will everybody else be able to make it at five as >> Yes. >> If that's the case
tonight, >> we can do five. If you guys are giving the thumbs up then select board by >> I think so. I don't think I have any. >> You can all do five as far as I'm
concerned. to see it later. >> My magic numbers 11. >> It's only two out there kind you can zoom in. >> I have a sign. >> Actually, I think it would probably still be in the air. We're actually we fly out. >> Yeah.
>> Why would you want to do that? >> Because I guess >> are you going to be >> I don't have Zoom on my phone so I won't. >> That's good. >> Am I here today? >> You can't zoom in the plane anyway. >> Somebody has to take care of the wine. >> Oh my god. There is maintenance to be
done. >> Take care. You >> have a facilities budget. >> I do. >> Yeah. Do Do you have a facilities budget? >> I need a facilities and a golf cart. That's what I'm golf. So, I want my birthday. Spread the word.
>> I don't think there was anything else. Great. >> We have the board of do we have the board of health enterprise account information or not? Um that out if you want other things too >> we can we can definitely >> understand.
Yeah. So I I took some of the invoice information the daily invoice and I pivot and see how much recycling tonnage and how much trash tonnage per Tuesday, Wednesday, Thursday. So I separated out by day so you can actually see is there
a day that's higher than than not. And as I was doing that it turns out that you have a different number of pickup days month to month >> because Monday to Tuesday Tuesday to Friday fall on different days.
>> So it's kind of like so there were 19 pickup days in April but only 18 in May. Um >> May has an extra month, but there's going to be one month with but so that's why the budget the the the tonnage will be down a little bit in some months
because there's less pickup days. >> So it's not it's kind of like so has the most tonnage. >> Well, um >> is it Tuesdays? Cuz that's my day and it would I think I think it was Tuesdays.
>> Wednesday and it's going to be good for us. Yeah, but I again if we want to go even further, we can do tonnage by sticker if I know the streets and we can add up sticker. >> No, it it's just it's just numbers. But
if you if you're setting operating limits and you know all of a sudden instead of an average of six and a half tons being picked up, you're getting eight and 10 tons picking up. You want to see that and and see. And again, we don't have a full year's worth of data yet. So we're only No, we only collected
eight eight months of data so far >> because it started in September. >> It started in September >> and we're only we only had the data for May. >> Well, but that's the thing. It's kind of how how do we look at it? We're looking at the money and the revenue, but what
do we what do we do? What do we really see? >> It's kind of like Right. And and again, it's kind of like >> it's like these things, >> right? Absolutely. >> Yeah. And that's that's the piece as we're getting there. So now when we're starting to see border health revenue
because we're selling FY27 stickers is coming into the FY26 revenue stream. So you're starting to see cross. So we you know as we have the data we may need to report. You know >> we're going to have to ask Carl to break that out so that we don't
>> Yeah. There shouldn't be a bleed over. You're paying for your 27 sticker. It shouldn't be in the 26 budget. I'm gonna ask that because and that's why there's a few emails back and forth came out with it. Now I've forgotten all
about >> excuse me kind the enterprise budget or the enterprise account and then the money >> money carries forward. So the FY27 money is coming in. So it's going to be in
there, but the total balance in the enterprise budget is what carries forward. So it it's kind of like we we need to identify the line probably. >> Yeah. You need to know what is actually 26 and what is actually >> because of the accounting that goes with
the enterprise account. We there's there's been five or six emails in the last day or so from between Elizabeth and and Ka. So there's going to be a little more clarification on that. But yeah, it's kind of like but it it's just a start now that that you know we're
trying to if we're trying to really delineate maybe the entry is going to have to have a note with it and the notes are going to have to come out from from the on onto the reports so that you can separate by year. >> So there's not like a receipt. So like if you pay online >> like I know they use uni pay so they say
you're paying for fiscal year you're paying for fiscal year 27 as of July 1 even though you pay in May, >> right? But because the revenue came in during FY26, >> but the revenue would just be bucketed to July 1. >> We'll have to see if they
>> That's how like Dunible does it that way. Like I paid for my trash in in May. >> And I I know it gets counted towards fiscal year 27 as a July one. If if that's the case, they may have to have a revenue account year to year and have that unit pay money go into that new
account >> or it's just based on the number of people who paid and which did they toggle click 27 right >> or were they late on their 26 payment which you can because you can pay for one month >> you know you prorate it based on the months you can pay for one month >> so that may may be something we have to
set up with unipay because they didn't have the FY27 set up because the FY27 rate is 150 Yeah, >> people were just selecting the the fee and paying 125 online >> and paying the FY26 rate.
>> Oh yeah, that's a form issue. >> Yeah, that's a form issue of setting up Unipay. So, >> um there may be some some things. So, additional work and discussion. >> Can you pay monthly for it? No, no, no, not by it. You if if you are a new
>> president, it's >> Yeah, it's kind of like >> But if you pay online and you paid the 125, how do they go back and get the extra? >> She called the people and and build and and uh had it the additional money sent.
>> Oh, okay. to drop it off in the office. >> Yeah. I mean, pretty good. >> She's really good. >> Yeah. So, she she was watching it and said, "Do you want an FY26 or 27?" And they said, "Well, it's for 27. It's an extra." And she had discovered it by the
time the 10th, you know, before the 10th payment had come in. So, >> um you she was definitely right on top of it. But that's the thing. It's kind of like when you when you look at the the numbers, um they're going to show liquer fees, the revenue in
May started to go up. I think some of it hit for me. Um >> and and some of that was FY27 money. So, we have to take it with a little bit of a grain of salt on those reports. >> Um >> and it there's some expenses. the $2,000 for the new stickers she paid for
printing and that was in FY26, but it's a fee that needs to >> So, it's kind of like so it in order to prepare and get ready for the FY27 and be ready for FY27 pickup, there's some expenses of revenue that are coming in
during this fiscal. >> Will that always be the way it is? >> Um, oh, >> from what I've read, yes. It's kind of like unless there's something we can do with accounting changes. So, we'll have to because I I don't think you can open up a revenue account for FY27 before
FY27 actually gets here. >> Oh, >> really? >> I mean, you're always going to have to buy the stickers before the next fiscal year starts. Obviously, >> unless you get rid of the sticker and you just go to the totes, >> right? >> What do you mean? >> Well, you you you buy a tote.
>> Buy a tote every year. >> No, you buy a tote. in the program and then you can get build every year until you return the >> it's a fee based not a fee inbed. >> Okay. >> But you can only you >> I don't see us moving.
>> Yeah. So like some towns you just you just pay your say $300 for the tote. it gets dropped off of your house within a week and trash service begins right after that point. And then every year you you say, "All right, by before June 30th of the upcoming year, I've got to
pay for next year's trash." >> So like when you drive on 113 through Center Dunville, it says trash payments due June 25. >> Yeah. >> And they'll they won't pick up your house if you haven't paid by June 25. >> But you have a tote at your house. You don't have any bags. You just have the
you have a big big recycling bin. >> Really bad. and forget. >> So like we and we use Shaw and Dunable and it's the price went up this past year because of the fuel search charge. So the price went to $3.95 for the year >> but that's still cheaper.
>> But they only do online payments, >> right? Oh, I see. >> You can't go in. >> You got to go online. >> Okay. For because the show >> you pay that directly to Shaw. You you pay it to the town. The town just pushes it over. >> Okay. >> To show. >> That's way cheaper than town. >> Well, I paid mine online.
>> No, it's not. which is per household being picked up. So that's >> they don't have the one what 15 and they don't have purple bag still >> and shot to pick up in town is 450
>> what 350 or 3 let's not get into you're right >> it's kind of like we can we can have a discussion maybe for you it's that price my price is let's see I used 15 bags this year so 15
300 animals. I did 15 bags of each. What? 15 large, 15 small. >> 30 >> plus uh so 30 total bags. It's kind of like >> No, I called shopper pick up. >> Yeah. So they want individual 450 when I call >> 450 for the year. >> Yeah. >> Okay. So bas basically 40 a month.
>> That's three. That's $100 more than dable, >> right? Just went 3.95 year. >> So it's less >> and they give you the totes. And >> how much does each individual bag? We have no land to pay which is $100
in bank. >> I mean the other option is one enterprise. >> Well, I'm I'm put six in today. >> We'll tell you six big bags. Yeah.
>> Good for you. >> I do compress them very much. That's why we're getting away with the horse. >> Let's go. >> I think we do, but I >> put it on here.
>> We are taking item. Oh, so that's the >> item three, the minutes. Uh, we don't know exactly which ones to review. We'll bring that forward next >> next meeting. >> Next meeting. >> We want to try to >> I don't even remember what >> where we're up to. So, it's kind of like
we we'll go to the town court site, see which ones have been posted. >> Yeah. I did today >> and then look at the >> what the deal is. >> Um, we talked about the board of health enterprise account. I don't know if all of you want to see the back and forth
between collard and um Elizabeth about the the payments or you just want the final what does 2026 look like? >> Yeah, we'll work we'll work and understand the details of how the
accounting is is going to go going forward. But >> magnifying glass >> the one the the one I forwarded um Elizabeth had forwarded to me was included the FY some of the FY27
instruction have bigger than >> and the the like I say the ones I sent were just analyzing the days of the week to pick up and now that you explained it I >> I got that yeah so it's it's kind of
like um and the invoices were accurate based on the amount of tonnage we picked up >> so be in a good without the stabilization fund next year. >> Yes, I think there's about 146 estimated with with the one with June remaining to
be seen what the final tallies for charges and revenue will be for the bags. Um last month I think was >> it was about 32. There was we had a couple of Walmarts that last month the
bag revenue from the deposit. I'm a bad person. >> Next meeting we're going to >> be back here next week. >> Just to have it out there. I don't think >> that way if any department want to come in and talk about it.
>> Dave will be in Las Vegas. Are we going to back for appointments? >> I'll let I'll I'll try to let you know if that's going to happen. >> Okay. >> You're going to win the progressive. >> No.
Joey, did uh John S get on the wrong point? >> Any other I know I have a couple other people asking too, so I'm trying to >> just answer the call at time. >> Do we have to apply? >> Um, no, not the rest of the two. The two
that um the terms are up, Dave. And >> my term's not up yet. >> Your term's not up yet. So, >> we're not done with you yet. I >> tell you, it was six months ago he did. And I reminded him like four times. Oh, yeah. I'm going to do that. Oh, yeah.
I'm going to do that. >> Okay. Joe, I wonder if you ever picked up a non-disclosure >> about what I dropped off a form in this conflict of interest. >> Yeah, conflict of interest. I wonder if you ever picked that up. He can ask Jack.
>> Yeah. >> Oh, I know. I should ask Jack. Put it in the mail for >> June 30th. 5:00. >> You made a motion. >> Um motion. >> We We can do Do you I I was going to say
we still have the meeting scheduled for >> July. I have the Zoom >> or July 14th. just in case there's any more doing that. Are we definitely having it? >> No, that is that is only there in case we we have to squeeze in any transfers
before the end. >> Will we go on the 30th or will there be >> I'm trying to have it done for you the 30th. So, >> okay. >> So, don't give people their July time back. >> Certainly, we would have nothing in July. Just a little break at the beach. >> The pool. >> I have nothing going on the pool.
>> Okay. >> This was mine. Yeah. >> Oh boy. We have to change that. >> Well, Kathy, maybe we could just have >> If it weren't for his meeting, I would have been left. >> I was going to have to keep my husband.
>> Oh, my daughter. >> Okay. >> So, my wife to do with my group. >> All right. So, >> can I make would it be in order for me to make a motion to adjurnn? >> It would be. I will make a motion to adjurnn. >> I'll second that.
>> Okay, we had a motion and a second. All in favor of adjourning. >> 8:00 on the 8:00 on the dot. >> Thank you. >> All oppose. We stand a journ.