So, at this point, I would call the uh meeting to order for the Towns and Finance Committee, December 3rd, 6 p.m. Um, we got um and [clears throat] please
>> Carol Hoff is present. >> Dave Walker present. >> Kathy Spit present. >> Jerus Hayes present. With that, we have five members present. We have a quorum. We are good to continue. Um,
this meeting is being recorded. It will be available on the YouTube channel as well as playback on the local channels. Um, I did receive information that we have
one person live streaming this. Um, in addition, um, is there anybody else on the line that is recording? >> Who else is live streaming? >> Um, it's just Cindy >> live streaming. Um, and again, she let
us know that um, it is being there and generally those are then later posted. This is not an endorsement. >> Sorry. >> The uh [laughter] um that being said, uh we have just the one one person recording. Um at this
point, uh 1.4 additions or deletions. Um, I did not have anything um to to add um or delete from the agenda. Um
moving on section two 2.1 the curbside recycling program update. Um at this point it's um on me I have not been able to uh connect live with with um KA um
which is which was my intention after the last meeting. Um I did hear from Valerie and she said that uh soon there will be a meeting between board of selectment and board of health at to discuss the details of the plan and and
all the data the the turnage reports. >> Are we invited or not? Well, at this point, I think it's we we would make it a three board uh meeting and uh we would we would do a joint meeting with with all three boards and we'll get the same information
>> and again that um that's a way of making sure that every every board has has the same >> have they shut that meeting? >> Um I have not seen the meeting date yet. >> And then there's no issues having three board meetings. I mean to this as long >> as long as it's all posted
>> as long as it's all posted and because it because I expect we'll have lots of questions um along the board of selection. Um and we'll be looking for answers at that point. Um but um >> and you don't know if it's the board of
health going to the select board's meeting or the select board going to the board of health because it's different nights, >> right? It's different nights, different different times. So um um I will get that and send out and post a meeting notice and uh and go and as
much as I can get the data in in advance of doing that. [clears throat] >> So if we are jointly meeting with them do we have to post like a full agenda for the finance committee as well or is our agenda basically participate in the
discussion with the board of health? It's um yeah it's a joint meeting between all all boards. We we will generally have the preliminaries and the adjournment and just a work session that says we're having a joint meeting. >> Okay. >> So it in essence it's a full
[clears throat] agenda but we we open the meeting, we do the business and we close the meeting. So we we actually did that with the board of select the audit committee and um the finance committee earlier this year when um when the
auditors came in resilient Clark >> I must have missed that one. M okay but yeah so it's not uncommon to do three boards right >> um and where where there will be activity from all three boards of questions um we do need to post it
so and again I don't know exactly when that will be if if it's not then I will um >> do we believe [clears throat] it'll be this month >> I I believe it it will be this month because we're getting into the six month time frame if
not it's the very beginning of January >> would be very interesting anyway what's coming up >> right yeah so um so that's where we are I mean it it continues um as we looked at the data
last last time the banks is approaching 34,000 a month um in revenue so it's fairly been fairly consistent So, um hopefully that that continues. I know recently [clears throat] I've been uh supporting it pretty well. [laughter]
>> Yeah, we have too. >> Well, a lot more banks usage this year than last year, but [snorts] [clears throat] >> you had less. I think home usage went down. >> Yeah. >> Well, around the holidays, it always goes up. >> Yeah.
>> Not when you go to your brothers for Thanksgiving. >> Oh, there you go. >> Oh, that's what I need to do. find another [laughter] place to go. >> Yep. Sorry. I'm just checking to see. >> Unfortunately, they all came to my house. I probably had
>> Oh, I know. How many bags did you have? You had >> ton of that was a crew >> had 30 people. Never mind bags, you know. >> We just did Chinese food. >> Did you really [laughter] That's h Thanksgiving.
We we do a turkey with one and my family gets together a while. Not this year, but generally it's Chinese. Okay, enough of that. Um, moving on to item two to discuss the clear gov software presentation that we saw.
I don't know if you were there. >> No, I missed that. >> Okay. So, >> how we can possibly possibly afford that. We don't have any money. I mean, >> no. They're real. >> Um, so there were um >> today I'm realistic. >> Well, that's um that's the piece. It's
kind of like um we had a presentation um the clear people came in um and they um they showed how the software works. It's it's basically a web- based user interface and the data goes in behind
it. you load the data. Um, and then you can pop around it and see you can run different scenarios for what if with there's a 2 and a half% increase, what if there's a 2% increase. So there there's some scenarios you can do with it. Um, but it's all about populating
the data in into that package. It's kind of like so they presented to us that there there is data loads but there's no detail. I didn't see any detail. So, it was a about a 15minute presentation um for the
>> $1,000 per minute. >> Um and the initial price for the six month they said that in included in it was just under $10,000. Um that they would include the data load and the licenses
required to use it for >> for a period of time >> for the period of time until the licenses would expire say at the end of June. So that's six months >> and then and then what would it cost to renew it? >> Approximately 20,000 >> plus >> for a full year >> plus the onboarding fee. >> Yeah.
>> Plus the onboarding fee about 70 no 7650. >> I was going to say 75. >> Now when you say the data loader is that are they saying that they will take back back year's data and load it into the system for >> they it was not clear how many years
they would go back. um it's not clear what data they would love whether it's the onus whether it's after at the end of a year after we do all the adjustments with the municipal transfers um so I think there's a lot of open
questions about what it is this is one software package um doing a quick online search I found eight companies that do this kind of software for government agencies um or municipalities if you will um
including the company in actton that we use Vader um for as our software. So if there's a company that we're already doing business with their data import or export [cough] might be a little easier um in using
fields that people are already familiar with. >> And [clears throat] what do we use the company in actin for? >> Um all of our accounting software. So all the transactions, invoices and pay pay the budget, the omnibus budget that we did at the beginning of the year. >> Okay.
>> All those budget lines get entered as what the budget for each line in. So the account numbers the at the beginning of the year the money will be attached to each one of those in the system >> in that in that software >> in that software. Then as the weekly or
bi-weekly warrant article is approved and signed by the board of selectmen, when a payment is made and the account is referenced on on those sheets, the money gets posted to that accountant or debited to that account. So you get
that's where we come up with the BBA that says this is how much was budgeted and this is how much we're spent >> to date. So, we're back actually already using a company that does >> We're already using a company that um when I did a Google search that they
said they have software for um budget planning. >> So, we should definitely talk to them. >> Well, I think that's Yeah. So one come one one I don't think we should our recommendation to the board of selection and the town administrator would be let's let's look at the next and see
what see what the pricing is on other other options um because if if you're talking about um let's say 20,000 and that was not including um say the capital planning
module. Um, so that that's just >> um >> well I mean because sometimes too with with software companies I mean you if you buy more than one product you get a discount per >> you know you might get a discount for the second product.
>> There is a discount there's a 15% discount for two modules and 20% discount for three modules. So there is there is a difference. >> But then again, is the license a yearly license? And if it is, then it goes up every year. >> I mean, I've never known a software
company that doesn't go up >> a contract with that. >> Um, >> well, no, but I'm saying if we've already using this other software company, we might get a discount on their ex package that includes. So it's kind of like So that's why >> So why why do we just look at this other
company to see what their pricing was before we went to >> I think because we had it before >> we we didn't use it. No, there was a grant, right? And >> so I think that's why because they they get familiar with it. >> Oh, but does does the accounting and I
know the assessor uses BAR >> do they like the program? >> I don't know. And >> and that would be That's the name of the company because the question is are we move yeah VA >> um so if we're >> are we going to plan to move away from
betar is >> well that's a good question accounting system um so yeah there there's a question there' >> be kind of nice to have everything that could kind of all merge together >> and and if if we work the effort to say
this is what the information invader is today again you're going to have to take it export it to a database that is importable by CLAG gov and then you have to have fields that match there. There's lots of behind the scenes things that
that have to work. Um you have to match data types. It's kind of like you know if somebody has only 15 characters but you need 25 in a field that's custom you that's >> so let me ask you this. >> Yeah. >> Why are we looking into this so late in
the year? because even if we were to contract with them >> and I think this >> I I don't think I think it's too late to get because our budget for this year um but you know so so those are the things
I think this needs to be an evaluation time more than our >> been an actually usable >> right yeah I mean we're here at the beginning of December the budget letters will be going out probably this week if
they haven't gone already. >> Um and then we hit it and the first budgets are due back um first week, end of first week of January as as has been prior scheduled. So um I don't think
we could use it for this year, but you could mirror it if if we knew, let's say, what the real requirements and what you know what's what's the purpose of of using. >> Okay. Um it's kind of like when I look at it what
what problem are we trying to solve by by using this software? I haven't se >> and if the answer is we're trying to do better budgeting we have about 500 actual lines in in the budget that we're dealing with at 500 lines by say 20,000
a year. It's kind of expensive. >> Yeah. Um in in my world it's kind of like >> no I agree you know if >> especially it's even more expensive when you don't have money >> right and which is where we are how you
know how would we come up with this and if it's 20,000 a year how would we add that into the budget um with >> with prop two and a half and no overrides kind of it it's kind of it makes it very difficult to implement
software like that. So, taking take a look at it better. Um, in the end, you know, >> yeah, I'd rather say somebody's job than to, >> right? >> Yeah. So, >> if people like using Vader,
>> then that might be a place. If they don't like using it, then maybe >> then you can write. Yeah. if they're looking to change because it again >> it's the user the one that's actually using it is the one that should be able
to tell you whether they like whether they like it or not how easy it is because when I worked >> the higherups they never came to the people that actually use the software they just went and bought whatever they wanted and then they dumped it on the
people that used it and many times It was horrible. Made your job 10 times harder than it was with the old software. So I'd be would want to go out and reach out to those folks who actually do right. Yeah.
Get user input. It's kind of like Exactly. That's >> Is it only the accounting department that uses it? >> Accounting I would say. Okay. Yeah. So there's a couple of departments that I'm sure are using different pieces. They and they they have their own software packages on
top of it. So there's what workflows have to change because you change the software, right? >> My my background in the last 10 15 years was implementation of new business systems >> and what you heard from everybody, oh
this is so hard, it's so different, >> but that's what it was. It was different than what you were used to. So it's kind of like so the there is comfort in knowing what your keystrokes are. Um >> I >> change is hard.
>> Yeah, it is change is hard. Um there was one group there's too many clicks. I have to click too many times on the new software. But you click versus type. It's kind of like they there were just it was just changes and >> yeah there is that.
>> So so I'm not saying one way or the other. It's kind of like but you you have to take the users. I remember you know again going back it's kind of like we were upgrading from a really old IBM mainframe database to the new user face
interface guey interfaces and somebody was describing how they wanted the new software to work and I said you're describing how the old software is. Yes, that's how I want it to work. It's kind of like um so no >> it's what you use don't kind of like so
enough of the old >> sometimes but sometimes people will say oh this I >> I can't stand these this program or these people are unresponsive >> I have questions true but I've also know some software packages that were forced on me made my
job harder because the old system I could do in 10 the new system took, you know, three times as long. So, it became frustrating, >> right? >> Um, >> yeah, it >> but there's always that period of time
to get used to a new thing. But >> there is it's kind of like it and I was >> I personally I didn't feel the presentation was that great. >> No, there was no data about pounds and it was what canned for what they had. It's kind of like >> Yeah.
>> And you can't tell a lot in 15 minutes, >> right? Exactly. So, so if if other companies if if we bring in other companies and they show us something different and see what the pricing for those are, um that might be a way to go. >> It's like we definitely need to talk to this Vader company. We're already using
them, >> right? >> If we're using three different packages from them, >> if we add one or two more, >> it might not be that >> may not be that it might not be that bad. >> It might. So, we need to we need to find out, >> right? Because a lot of times these
companies I mean in situations like that they give you a bundle deal >> right to stay with them >> right >> yeah and and again I don't know exactly where may be I know where Vader's head headquartered out of >> it's kind of
>> you can always you can always drive down there and knock on the door [laughter] >> here um so um I think we're in agreement with the clear software that it was a little
expensive for the time the budget that we had and would like to see alternate presentations um for other companies that do this work. >> That's my feeling. >> Okay, thank you. And it's kind of like
I'll hit everybody after with one more war story of uh changing systems when I change jobs. Um okay item item three is um discuss and council recommendations to select board for the budgeting
process. Um I just wanted to revisit this. We had um I say we and I think Kathy you met with them to go over our spreadsheets. >> Yes. And >> and things and and we haven't seen
>> we haven't heard anything. >> We haven't heard anything. No. How did they look? >> We just told them what we wanted basically. >> Okay. So, we need >> Yeah. So, there was no >> So, and I don't know how much time they've had to really do anything.
>> I think Nelson is probably pretty >> outstraight quite honestly from what I've seen >> listened to on the select boards meetings. >> They're throwing a lot at him, I think. >> Yeah. >> So, >> okay. So, we'll throw a little bit more
I know at them, >> but we're in budget season, so we need it. We need to see it. So, >> but I think um I would like to see us have a little more >> input. >> Input. Exactly. I couldn't think of
>> in the budget instead of the selectman >> it and then saying >> yeah it just doesn't make sense to me. >> Yeah. Yep. So we'll um we'll do that and we'll try to maybe
maybe what we should do is try to have a joint with them sometime. >> Um well it'd be nice to know if if Nelson has sent out the budget message >> and when he is going to if he's going to
because >> the budget >> Yeah. the budget sheets budget message you know [clears throat] anybody gets raises I mean we need to see that too >> we need to see really quickly. >> Yeah. >> Yeah. Because don't forget that uh everybody's in negotiations this year
for unions and >> see retroactive >> right some are retroactive. Yeah, they were. Yeah, the police are retroactive right now. >> I think it's the police. Yeah. So, and I don't know that they've done anything towards that. >> So, Right. Which could
>> I mean that that's huge. [clears throat] >> So, I don't know what's going to happen with that. >> And if he's leaving. >> Mhm. >> Yeah. >> And you're right. He's probably between now and when he resigns coming up. Yeah. >> The holidays.
>> He's trying to wrap up a lot of stuff. >> I would say there's a lot of projects So, how long has he been He's only been here a little over a year, right? >> August. >> August. Yeah. Of 24. >> Yeah. So, he's been here a little over
18. Yeah. >> 17. >> So, what do we do in January for that? >> Yeah. >> Did we ever have the standardized forms that were going to go up that they talked about standardizing? >> No, we haven't seen anything. We sat and talked to them about what we would like
and >> we haven't heard or seen anything. >> We haven't seen the results of the the discussion. So, we don't we need to >> I mean what we were asking for wasn't a whole lot. >> Yeah. Just there were
your discussions were around the the ones that had the kind of information looking for >> and then and then to standardize the account numbers >> the account numbers and names so that >> Yeah. bring both of them in. Yeah. >> What's what exactly?
>> Easier to then transpose onto the on the bus and make sure there's no >> So, no more miscellaneous. >> Um, it's as little if you do. Yeah. As long [laughter] as they explain what miscellane is [clears throat]
>> everything that doesn't >> or other or >> the other the other part that I have learned through the last year or so with with reports if we want to know what's in a miscellaneous we can ask for a report of what's been >> purchased
>> purchase purchase what purchase order or what payments they've made >> against each of those lines. So >> each account >> each account. Yeah. So you can you can go a level of detail lower or two levels of detail lower into into that kind of um detailed information. So if if it's
not provided to us, we can ask for >> Okay. >> Maybe more detail. >> Is there really a difference between the nomenclature other and the miscellaneous? >> Is there a different word you mean? I mean, do you just do away with one of them? With one of them versus just to
make it more streamlined because >> what's the >> I think other would be better. >> Well, I know we used other >> especially for elections >> and it was the miscellaneous expenses that >> comes up that you may not
>> be aware of. >> Yeah. >> Just so many unfunded mandates thrown at us from the state. Yeah. >> Oh, well, yeah. >> All the departments, not just Yeah. town >> department. >> Well, everything from the states unfunded it pretty much. >> Yeah. But you have to do it and you have
to pay. >> Yeah. >> So, yeah. And I don't know where are we going to get the money that's going to be needed this year because all departments cut >> so much, >> right? Yeah. That's the thing. Yeah.
Yeah. So, um those those were the pieces. So they we we need to be very careful with that and take a look at what what >> it is. I know um Nelson showed us the he did a five-year outlook at at the presentation where we saw the click drop
software. He showed us the outline of a of the five-year plan. It looks like the DLS one. So basically it you broke down to the five or six areas of of the budget like general government, public safety and he could take and then add a
certain percentage in each of the columns for the next five years so that if you had a change you you would see um um how much more money was needed. And what it showed was each year with
the 2 and 1/2 um just two and a half money coming in, we were going to be short bigger and bigger every year. So it's kind of like so it started short in FY27 and it grew uh for all five years. So
>> So if DLS has the software going back to clear gov, >> why are we using a company anyways? Why aren't we just using >> DLS? Um, >> that's a good question. Is free, >> right? The LS is free. The LS has
charts, so you can go back and they have they have our data back a few years. Um, >> Oh, yeah, they would. >> Yeah. So, they capture it every year. Um, and you can go in and change the settings on your on your
>> So, why are we paying anybody then? >> Yeah. Why are we paying anybody? >> It doesn't help with the forward budgeting. It's only the back. Oh, it's only >> backwards. Okay. Yeah. >> I mean, you still have to know what figure exactly, you know, you you know, you
need to know where you came from to know where you go, where you're going. It's kind of like, so one piece is to try to help with where you're going, but the clear software was also showing you where you've been, but that says that we have to load all of the old data. And
and again, it's kind of like I go, is it the budget? the budget vote in May or is it does it need to be the budget as it ended at the end of the fiscal year is what we should be showing because we had municipal transfer requests we have
reserve fund transfers there there is other money that goes into that budget >> in that increases lines um >> but clear wasn't really [snorts] clear on who's actually going to input the data >> and which is which is the other the
other piece in question which is who's responsible for what as we move forward. >> I I thought I sort of got the opinion, excuse my voice, >> that the um that he was going to have each of the departments do their own. It
didn't sound like they were entering. >> Did I come? >> Yeah. No, I think you're right there. But then again, >> we need a list of the data that's going in, >> right? is is are contracts going in so that you know and can predict when you have a
>> contract contract. Who's even monitoring the contracts? Nobody. Nobody's monitoring any of the contract. >> That's that's the piece. It's kind of like is the software going to solve a problem for us or or is it just going to create confusion? We brought that up at the
planning board meeting >> that one of our contracts I mean the gentleman practically said >> we're not going to I can't deliver >> the the contract ends and you're not going to get the basically
and part of it's because >> nobody >> nobody is >> checking on any of these contacts. Nobody's enforcing deliverables. Nobody's looking at anything. Um,
>> yep. That makes sense. It's kind of like, you know, and who's responsible for the money? >> And are we ever going to find out about this fire truck because that's going to go into the budget if >> if we >> Yeah, >> if we owe if we owe additional I don't
even I mean >> we owe the 80, but now now it's one's 120. >> Well, where is that in the budget? >> I don't know. >> But is that for fly truck or is that for both of them? Well, I don't know. >> No, no, no. Eight. Oh, yeah. Actually, >> well, yeah, because we got two fire trucks. So, is that per fire truck?
>> Exactly. >> Or is it for the both of them? >> And then I don't know when does that >> when are they coming? >> Well, where are they? >> They're in Hil. >> Yeah, they're supposed to come in July. >> Mary Jane said they were in Haveril to be outfitted, but there's no money to
outfit. So, I don't sit there. So, they charging us to >> I I don't I have no idea. And then >> rent the space to hold the truck. What hap what's with the the lawsuit like how how when does that like go to court or what I mean because >> I don't know
>> how does thatffect a long time >> though that could be that could be years right >> how does the does the town have insurance to settle lawsuit yeah but it only goes up to a million dollars from what I understand per client
>> um so if they're awarded more than that >> okay >> who knows Um, >> but I'm more concerned about the money for the fire truck. >> Well, that's that's like now. >> Yeah. Because that's that's an unfunded
or that's an unfunded requirement. >> Yeah. So, we're using the same old fire trucks we've been using right along. Even though >> well to me, but but the other thing is who contracts and doesn't have a doesn't
put a contract out for a fully >> function equipped. >> There's nothing else for the loan for, right? Well, even but even if it has to be outfitted at a different location, you still capture the funding in your
contract so that you you know you have the funding >> to pay for it. >> That's correct. >> But it's like >> I can get into that, but I'm not going to. >> Yeah, I know. >> Yeah. No, no, it's something. >> But this is money that we're gonna
>> you have to come up with. We're probably going to have to come up with because we've already paid a million bucks for two fire trucks. So, >> and what was ordered before that was probably delivered. >> Well, and what's happening with the fire trucks that they are going to be
replacing? Is there a way to get money? >> Can we take some some stuff off them and >> and use it or sell them? And how much can we obviously Yeah. I but the other I
don't know but >> I know there's talk about selling them a surplus and and or possibly doing some work to get more but that means you have to come up with money to >> more what? >> Well, if you're going to retrofit the old trucks, you still need money to
retrofit the old trucks or >> why can't you just sell them? >> Sell them as is. >> Sell them as is. I think it was a fire truck for sale coming in from Fitsburg and it had Westminster, right? Yeah. >> Had Westminster on it. Fire truck for
sale. >> Yeah. At at the bottom of 13 where it was like I almost drove off the road looking. [laughter] >> Yeah. Just before the Walmart hill on the right that used >> the truck was there. >> How much How much was it listed for?
>> They didn't have it on the window. >> They didn't have it on the window. They probably >> see how fast it moves. >> No, it's gone. >> Oh, it's gone. Okay. >> Some some little town >> I was going to say. [laughter] >> See, some little town would buy like >> maybe I mean I know Ashley was down a
truck at one point. Why didn't we sell it? >> I mean, I don't know if they got it replaced or not. >> I have no idea. >> No, that's that's something I think capital it we should be able to get an inventory list because we have to have
them insured. So we should have them on insurance policy. So we should know >> um where we are. But total we we need to look at that inventory >> of >> Speaking of plan though, I should come off and Kathy's got >> Yeah, I know. I just made the note. I
I've got it on my list because I'm there for another year and I really don't want to be >> Yeah. >> Yeah. [laughter] >> Um Well, I think you you were >> 27, >> but but you you were the general public. You weren't from here. >> Carol was from planning.
>> Planning >> and I was from here. Okay. I think I was from here. >> Well, what was Mark? >> Um, >> was he general public? Mark was the chair. >> But what was he from? >> No, I think Mark >> I don't know. >> Who was he representing? He was the chairperson.
>> He was the chairperson. So, um, maybe it was >> it wasn't like we get a lot of volunteers for anything. >> Yeah. Yeah. >> And so I think we left in finance committee because >> and I went to town. I went to >> and then you you went to town, >> but Mark's not on it.
>> Mark is not on it because um the term would have ended. >> Okay. >> For for him. So >> So Jerry, you want to still be on it? >> Yeah. It's kind of sort of >> good company. >> Sorry, we we're jumping a little >> Okay, we're getting
what do they call that? We'll get a notice from >> No, no, it it's kind of like but we um um so >> budgeting process what we're talking >> budgeting process was where we were going. >> Okay. >> Yeah. So, we haven't seen anything.
>> We we haven't seen anything. So, we we need to we need to see it in a special you know try to get it before before it goes out to see that is up that the changes we're recommending and requesting. No, I >> I don't know if this is all these off topics in mind.
>> Um >> we're going to get a whole bunch of >> Well, when we get to the agenda for next item. >> Okay. >> Um I'll have >> to write it down. >> Okay. Um so, so [clears throat] that's a um
[clears throat] that's a piece. So yeah, it's kind of like there was a lot of our budget in there, but we were just going um correspondence I uh left it on the menu uh on the agenda there there is nothing
that has come in but um if I go back the last meeting the um uh manual uh from MMA that we were talking about printing um we had an agreement that Um, Sabrina would print
two copies. One that we could if we somebody wanted to take it, touch it, we read a few pages or copy a few pages. Okay. It's available. And the other was going to be in the town clerk's office. So, we're going to make two copies. >> Okay. >> Um, so that um, >> do you know they make it internally?
>> We're going to do it uh, just copy it on >> Okay. >> the machines, put it in three ring binder. So, it's going to be, you know, 187 pages. >> Okay. Um, you may not have been here. >> I think I was there for that discussion and we said we weren't
>> spend that money to to print. >> They wanted too much to print the the 10 copies this year. >> Yeah. >> So, um, but there's no saying that we can't go out and try to get it quoted somewhere else, too. But for now, we've at least got two hot copies available to us.
>> Okay. um that we can use and and if they wanted to print extra copies just so that they had them because I know they they took two copies last year for town hall. >> Oh, they well town administrator wanted to see one too. >> Okay.
>> So, um if they have it. So, that that was the piece. No more, you know, it's kind of like we've got that. Um, now we got setting setting the next meeting, but I'll go to the agenda items for the next meeting. So, it doesn't go
too far. >> We already have another meeting for this month set. >> We don't have a meeting for the month set up because we we're getting close to the holidays. So, kind of >> two weeks puts us at the 17th, which is just a week out.
Um but we may have another meeting if um >> it's a dual meeting if yeah with the select board of health. >> Oh, we'll have to see what we'll have to see where that is. But >> other than that, do we want Well, what
was your item agenda agenda item for >> um articles for the special town meeting in January? wondering if you've heard if there's any money articles on that by any chance. >> I have not yet. I haven't. >> No. Okay.
>> Yeah. >> Because we're going to have to be really careful. There isn't any right. >> Um >> do we know what free cash is? >> We we don't. Yeah. I haven't I have not heard um that were several that they've
closed closed out. I know they had printed the reports and sent them off to DS, but >> Okay. >> Um, >> so that would be something to >> Yeah. Do we know roughly amount the amount on that what it's going to be? >> No, it it's hard to say. I know when we
looked at the BBA at the close there was the 507, but you don't know what your revenues were, whether you meant the >> met the targets for for that. We had asked for those reports of what were the revenues for FY25 and we never received anything.
>> So we got again because they should have prepared them for DLS. So they should be readily available. >> Right. So maybe put on the agenda to try to get that. >> Yeah. >> Get that information. >> How much cash FY25 and >> Yeah. And snow and ice comes out of that. Right. >> Right. Snow and ice will come out of it.
Um which we don't know yet. >> Yeah. How much was yesterday? Right. >> Yeah. Probably a few pennies anyways. >> It's a little bit more snow than
>> Yeah. Well, but snow event is better than ice for snow. >> That's for sure. >> So, um because salt is still expensive. So, if you're pulling trucks, you you do a little less, but I personally I thought they started a little later. I
thought there was more snow on the ground before I started my first truck. Well, the state didn't do any better either, I'll tell you, because 119 >> was not good. >> Yeah. >> Yeah, they did come a little later in the day. >> Yeah.
>> Well, I think they have fewer >> everywhere you look, there's plow plow drivers warned everywhere. Everywhere you drive, there's >> every town. >> Yeah. So, I I'll make the note for the FY25 news.
That's what we could do. Kathy, >> what's that? >> Plug. >> Oh, there you go. [laughter] She said she get for the trucking. >> Yeah, you don't have to have a CDL anymore. >> There you go. >> Yeah. On the on the new >> picture.
>> I think Mary Lo used to Does anybody else have any? Because if the articles for the warrant, did do you know when they're closing it? >> No, I don't. >> Okay, that's fair. It's got to be opened and closed very shortly, I would think.
>> What do they think in the like the last uh Tuesday in January? >> January is usually when it Yeah. >> Do we know what the articles it's going to be looking at? >> I have no idea. [clears throat]
>> But there's usually some >> Yeah, >> I think a lot of zoning and stuff comes down. Oh, we might have some planning board by thingies maybe. Yeah, now that I think about that,
>> it's just not a good time of year to have a special town meeting. >> October is so much better. >> November, >> right? But we don't have the free cash certified by then. So, it's kind of >> Yeah. Um and and
yeah, lots lots of different things and for reasons I don't I um when we were pushing money around um and for the cruisers, it's kind of like we they were trying to go to zero double for the cruiser. I said if we don't have the special in January, then you're talking
June before cruiser money is available. >> Yeah. >> Cruise. >> I thought the cruises were paid for. >> They they are now. It's kind of like I'm I'm going back in history. >> Oh, okay. >> So, yeah, but the reason we wouldn't have the money is we didn't get a quorum
for special in January. We pushed it off. It was snow and then when they had it in February, we didn't get a quorum. So, >> okay. >> It really didn't make it. >> And that that's the problem with having it so late, >> right? >> You know, weatherwise, people go home,
they don't want to come out at night, >> you know, I it's this time of the year. I could It's dark. Oh, it's it's so dark so early. I want to be by [laughter] >> So, I'll see see what we have for that
schedule. And >> when does Free Cash get certified? >> Um, sometime late Q two, which is now, or early Q3 usually. So, I've seen it as late as like the
third week of January to be certified. >> Okay. So, it's always that one. >> No. Not always. Sometimes I've seen it first week of December. >> Yeah, I was going to say I thought it was earlier than that. Generally, >> does it kind Does it depend on how messed up the books were at the end of in the prior fiscal year?
>> It it depends on are they getting the data they need to certify or do they have to continue to ask for additional items? But so um to your point, I don't I won't say it's messed up. It's just the data they're looking for wasn't part of the package submitted. So they come
back for additional data which takes time to then prepare [clears throat] and provide to them. So it is some back and forth >> on the certification um to make sure um >> so we so we're not going to set another a next meeting.
>> Um no I will I will leave it off. I I'll send email out if we're having a meeting with board of health and board of selectment to see that and it's in December. >> So do we want to set up January? I think in January for sure. I I mean, you know,
like it like I say, I mean, two weeks out where, you know, it's it's that week before Christmas. Sometimes people are traveling, so it kind of So, >> so when do we usually meet? Is it the first or second? First and third or second and fourth.
>> Um, we >> we go second and fourth because we had been doing Tuesday nights. >> Yeah. Um, so it's kind of like, so we were going opposite the board of selectment. >> Yep. >> Um, so they're one and they're first and third. >> Okay. So we're going to do second. So
we're going to go back to Tuesdays. >> Um, we unless everybody's good with Wednesdays, we can we can make that. >> I'd rather do Tuesdays myself. >> Tuesday's good with me. >> Yeah, Tuesday's fine. Yeah. Thank you. >> So the 13th.
>> The 13th. >> January 13th. The next >> We're keeping the time at six. >> Um. Yeah. Yep. >> Okay. >> Does that go with you, Dave? 6 o'clock. >> Not on January 13th, >> unfortunately. >> Which time is better?
>> 6:30. >> No, January 13th. I'm not >> Oh, you're here. >> So, okay. So, that >> So, we can do it six. >> So, we can do six. >> How about four? Yeah. [laughter] >> Week or >> No, just that. Well, that just that that
day I'm not available that year. >> I mean, do you want >> although I guess I'm not I'm not totally certain. I schedule it for Tuesday the 13th. >> Okay. >> Okay. >> If I can make it, I will make it. If I can't make it, >> I'll let you know. >> Okay.
>> Now, the next one might be the night of the um >> that it happens with it. So, >> so should we meet >> the night of the town meeting? >> The day before, the day after or >> um >> probably be better. >> What's the next one after that?
>> Well, the 13th. Yeah, the 13th. We could if if we have the warrant, we would have the warrant articles definitely by then. So, we can look at >> So, we can look at those. >> So, the 13th and six we're planning for the next one, right? >> Yes. >> Yeah. It that's the definite plan. In the meantime, if we have a board of
health and and um >> right, if we have a board of health, if you have a joint meeting, we'll >> you'll let us know. Yeah, that's good. That's good. >> And then what? The 27th would be the next one. >> Um >> and we're saying that the issue with the 27th >> is town meeting.
>> Could be town meeting. We don't know for sure. >> Yeah. Could be late. >> So the 27th is 20 is tenative, right? >> Yeah. 2027 would be tenative if if it is. >> Okay. >> So, we won't schedule that one then. We won't schedule this one for January yet.
>> Um, no, I think we'll we'll have to >> we'll wait. Yeah. >> Okay. >> Yeah. Because the warrant would and again, not only the warrants only give us half of the information. We really need the motion
to know what the motion's going to be, >> right? >> And they never give them out early >> early, right? which is a shame. >> No. So, it's kind of like So, we'll see. >> Yeah. >> If we can take it over, >> right? Because if we're doing the 27
Yeah. Yep. >> I'm sure they'll try to hire an interim in the >> I I would I would expect >> or between now and the town meeting. >> Well, for J after January, it's going to come.
>> That's going to be a quick hire. Yeah. >> What happens if they they if we don't have an inter room in place on the >> someone's going to do the job, >> right? Somebody um they >> I know when they done. >> Oh yeah, I I'll second that. [laughter]
>> You tell the state to send someone down. >> Um no. And um I know last time when um we didn't have somebody in the position for a while, the state came in and recommended, highly recommended, strongly recommended that we get an
intern. So I suspect >> because the select were doing the job. [clears throat] >> So um [cough] we um that having been history with it, I'm sure there will be they're looking for an intern. Again, with the budget
and the tight budget of FY26, it kind of makes it difficult to >> I think you're right about having to >> have more action to the budget. >> Yeah. >> Yeah. >> Yeah. So, we >> I mean, even if you have an an interim
>> Mhm. >> does know the budget, >> right? >> Yeah. I mean, because it's right in the >> Yeah. So, >> uh, okay. Um, I'm at the end of the agenda. Um,
>> move to adjourn. >> We can make a move to adjourn. I get 6:50 p.m. >> Yes, I'll second it. >> Okay, we have a motion and a second. All in favor to adjurnn? >> I I >> unanimous. We stand adjourned.